BELGACOM Belgafax 700 User Manual Download Page 11

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Chapter 2

Feature

Purpose

Select Device:

Use this feature to select the device you want to use from

the list of installed devices.

Settings

: Use this feature to view or change various settings for your

device, such as print and scan.

Scan Picture:

Scans an image or document and displays it in the Photo

& Imaging Gallery.

Make Copies

: Displays the

Copy

dialog box where you can select the

copy quality, number of copies, color, size, and can start a copy.

View & Print

: Displays the Photo & Imaging Gallery, where you can view

and edit images, use Creative Printing, and e-mail an image.

Help

: Provides access to Photo & Imaging Help, which provides software

help and troubleshooting information.

Click this arrow to access tool tips, which explain each of the Director
options.

Titan.book Page 6 Wednesday, February 26, 2003 12:30 PM

Summary of Contents for Belgafax 700

Page 1: ...Belgafax 700 User manual ...

Page 2: ...y shall not cover damage of any kind that does not predate the sale any damage faults or defects attributable to the Customer or to causes unrelated to the Equipment lightning power surges humidity accidental damage improper use or poor maintenance failure to comply with the instructions in the user manual and force majeure the repair or replacement of movable parts cords wires plugs aerials etc c...

Page 3: ...elective service papers Identification badges cards or insignias Governmental stamps Postage stamps Food stamps Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works Safety information Warning To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety prec...

Page 4: ...Perform special copy jobs 20 Stop copying 24 Copy setup menu options 25 5 Use the Scan Features 27 Scan an original 27 Stop scanning 28 Learn more 28 6 Use the Fax Features 29 Send a fax 29 Receive a fax 32 Print reports 33 Control resolution and contrast 33 Redial a number automatically 34 Use Error Correction Mode ECM 35 Set automatic reduction 35 Adjust the volume 35 Change the Answer Ring Patt...

Page 5: ...installation problems 49 Set the language and country region 51 Connect your device to your computer 51 Remove and reinstall the software 53 9 Technical information 55 System requirements 55 Paper specifications 56 Print specifications 57 Print margin specifications 58 Copy specifications 59 Fax specifications 60 Scan specifications 60 Physical specifications 60 Power specifications 61 Environment...

Page 6: ...Troubleshooting book in the Photo Imaging Help Troubleshooting is also available from the Help button that appears on some error messages Readme file Once you have installed your software you can access the Readme file from either the CD ROM or the Olivetti Job_Jet program folder The Readme file contains late breaking information that does not appear in the Reference Guide or the online help To ac...

Page 7: ...Chapter 1 2 ...

Page 8: ...One Touch Speed Dial Buttons use to access the first 6 speed dial entries 3 Auto Answer when the green light is on fax transmissions will automatically be accepted 4 Speed Dial use to access speed dial numbers that have been set up from the front panel or with the Director software 5 Redial Pause redials the most recently dialed number when in the ready state Inserts a pause hyphen when in the dia...

Page 9: ...paper and specialty papers 15 Reduce Enlarge use to reduce or enlarge an original to a specified image size on paper loaded in the tray The original may be fed from the automatic document feeder ADF or placed on the glass 16 Special Features use to access options that let you reduce or enlarge to a specified copy image size on paper loaded in the tray The options are Normal Fit to Page Image Size ...

Page 10: ...he Select Device box click to see a list of installed devices 3 Select Job_Jet M400 The Director displays only the buttons that are appropriate for your device 22 Start Copy Black use to start a black and white copy 23 Number of Copies use to change the number of copies for this copy job This button can be used in conjunction with the arrow keys or the keypad to make additional copies 24 Start Cop...

Page 11: ...displays it in the Photo Imaging Gallery 4 Make Copies Displays the Copy dialog box where you can select the copy quality number of copies color size and can start a copy 5 View Print Displays the Photo Imaging Gallery where you can view and edit images use Creative Printing and e mail an image 6 Help Provides access to Photo Imaging Help which provides software help and troubleshooting informatio...

Page 12: ...1 Individual Speed Dial 2 Group Speed Dial 3 Delete Speed Dial 4 Print Speed Dial List 3 Print Report 4 Speed Dial Setup 5 Basic Fax Setup 6 Advanced Fax Setup 1 Date and Time 2 Fax Header 3 Rings to Answer 4 Paper Size 5 Tone or Pulse Dialing 1 Clean Print Cartridges 2 Align Print Cartridges 3 Restore Factory Defaults 4 Set Language and Country Region 5 Ring and Beep Volume 6 Set Power Save Mode ...

Page 13: ...Chapter 2 8 ...

Page 14: ...nal by placing it on the glass Note Many of the Special Features options such as Image Size or Poster will not work correctly if the glass and lid backing are not clean For more information see Clean the glass and Clean the lid backing on page 41 1 Lift the lid and place the original face down on the glass in the front right corner with the sides of the originals touching the right and bottom edge...

Page 15: ...e appears on the display indicating that the originals are loaded Load paper The following is the basic procedure for loading blank paper There are specific considerations for loading certain types of paper transparency film and envelopes After you review this procedure see Tips for loading other types of paper on page 13 and Load envelopes on page 11 For best results adjust the paper settings eac...

Page 16: ...gth guide 4 Slide the paper width and paper length guides in until they stop at the edges of the paper Make sure that the paper stack lies flat in the input tray and fits under the tab of the paper length guide 5 Put the output tray back into position 6 To prevent printed paper from falling off the tray fully extend the output tray extender Load envelopes There are two ways of printing envelopes u...

Page 17: ... files in your word processing software for details on how to format text for printing on envelopes Load postcards The following is the procedure for loading postcards 1 Remove pull out the output tray and slide the paper width and paper length guides to their outermost positions 2 Remove all paper from the paper tray and then slide a stack of cards into the tray until they stop Make sure the prin...

Page 18: ... paper The following is the procedure for loading 4 by 6 inch photo paper 1 Remove all paper from the paper tray and then slide a stack of photo paper into the tray until they stop Make sure the print side faces down If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you 2 Adjust the paper width guide against the photo paper and then slide the...

Page 19: ... with the print side down into the paper tray until it stops Place the long edge of the photo paper against the right side of the paper tray slide the paper width guide up against the long edge of the photo paper and slide the paper length guide in until it stops If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you Continuous banner paper wo...

Page 20: ...hen press 2 This selects Copy Setup then selects Paper Size 3 Press until the desired size appears then press Enter to select it For faxing 1 Press Menu 2 Press 5 then press 4 This selects the Basic Fax Setup menu then selects Paper Size 3 Press until the desired size appears then press Enter to select it ...

Page 21: ...Chapter 3 16 ...

Page 22: ... correct paper type and photo enhancement You may also want to use the photo print cartridge for superior print quality With the color and photo print cartridges installed you have a six ink system See Work with print cartridges on page 42 for more information Make copies You can make copies using the front panel of your device or software on your computer Many copy features are available using ei...

Page 23: ...to set the desired number of copies Press Number of Copies again or repeatedly to increase the displayed number Press to increase or to decrease the displayed number Use the keypad to enter the desired number of copies 2 Press Start Copy Black or Start Copy Color Reduce or enlarge a copy You can reduce or enlarge a copy of an original using either the Reduce Enlarge button or the Special Features ...

Page 24: ...ck text Use Photo for photographs or pictures to enhance light colors that may otherwise appear white Text enhancement is the default option You can turn off Text enhancement by selecting Photo or None if the following occur Stray dots of color surround some text on your copies Large black typefaces look splotchy not smooth Thin colored objects or lines contain black sections Horizontal grainy or ...

Page 25: ...can choose the specific paper type by pressing until the desired paper type appears Tip To enlarge a photo automatically to a full page press Special Features until Fit to Page appears then press Enter For more information see below 4 Press Menu press 1 then press 1 again This selects Copy Setup and then Enhancements Press Enter to select it 5 Press until Photo appears then press Enter to select i...

Page 26: ...original on the glass 2 Load the appropriate paper in the main tray 3 Press Special Features until Image Size appears 4 Press until the desired photo size appears then press Enter 5 When How Many appears press to select the number of images that will fit on a page You will have a choice of 1 on a page or the maximum number that will fit Some larger sizes do not prompt you for the number of images ...

Page 27: ...original on glass then press Enter Shift image to increase the margin The MarginShift feature lets you shift the image to the left or right to increase the margin for binding You can also adjust the reduction enlargement percentage in this mode by entering a number on the numeric keypad 1 Load the original on the glass or in the ADF 2 Press Special Features until MarginShift 100 appears 3 Press or...

Page 28: ...ent feeder ADF when making a poster 2 Load the appropriate paper in the main tray 3 Press Special Features until Poster appears The option Poster 2 pages Wide appears by default 4 Press to select how wide you want the poster to be 5 Press Enter to confirm your selection 6 Press Start Copy Black or Start Copy Color Tip After you select the poster width the device adjusts the length automatically to...

Page 29: ...t you practice applying a T shirt transfer on an old garment first 1 Load the original on the glass or in the ADF 2 Load the T shirt transfer paper in the main tray 3 Press Paper Type then press until Iron On appears and then press Enter to select it Selecting this option automatically copies a mirror image of your original so that it appears properly on the T shirt 4 Press Start Copy Black or Sta...

Page 30: ...re available in the Copy Setup menu 1 Enhancements 2 Paper Size 3 Color Intensity 4 Set Copy Defaults 5 Restore Copy Factory Settings 1 Copy Setup Press Menu then press 1 to display the Copy Setup options Press and to move to the setting you want Press Enter to select the displayed setting ...

Page 31: ...Chapter 4 26 ...

Page 32: ...r unit and computer must be connected and turned on The software must also be installed and running on your computer prior to scanning To verify that the software is running look for a status icon in the system tray For more information about scanning your documents or pictures from the software see the Photo Imaging Help Scan an original You can start a scan from your computer or from your device...

Page 33: ...way to scan pictures and documents directly to a default destination that you can select for example your favorite graphics program or word processing program If you do not select a default destination scanned images are sent to the Photo Imaging Gallery If Show Preview is selected in the scan settings a preview scan is displayed for you to make adjustments before the final scan is sent to the sel...

Page 34: ... page 33 for information about report options See the illustration that follows to re acquaint yourself with the buttons in the Fax area of the front panel Send a fax from the unit Follow these steps to send a fax from the control panel 1 Load your original For more information see Load originals on page 9 Note You must use the automatic document feeder ADF for multi page faxes 2 Enter the fax num...

Page 35: ...ears Enter the number for the speed dial entry using the keypad 4 When the speed dial number that you want appears press Start Fax Black or Start Fax Color Send a color fax You can send and receive color faxes to and from other color fax machines If you attempt to send a color fax to a recipient who has a black and white fax machine your device sends the fax in black and white To ensure the best q...

Page 36: ... you select 2 a message may appear reminding you to Load the original before the send time if your documents are loaded in the ADF you will not see this message Cancel a scheduled fax You can cancel a fax stored in memory or one that is currently in progress 1 Press Menu 2 Press 2 then press 2 again This selects Fax Functions and Send Fax Later Black Only The control panel displays Scheduled Fax i...

Page 37: ...it the Auto Answer feature will either be on or off depending on whether it was on or off when your unit was previously shut down To turn on press the Auto Answer button until the green light is lit Receive a fax manually Before manually receiving a fax to your unit we recommend that you remove any originals from the glass 1 Press the Auto Answer button until the green light is off This disables t...

Page 38: ...al reports 1 Press Menu then press 3 This selects the Print Report menu 2 Press to scroll through the following report types 1 Last Transaction which indicates the status of the last fax sent 2 Fax Log which lists approximately the last 40 faxes sent and received 3 Speed Dial List which lists your individual and group numbers 4 Menu Settings which lists in outline form the entire menu system and i...

Page 39: ...le on the display 2 Press to lighten the fax or to darken it The circle moves to the left or right depending on the button you press 3 Press Enter to use the selected setting Redial a number automatically You can set your device to redial a busy or an unanswered number automatically The default setting for Busy Redial is Redial The default setting for No Answer Redial is No Redial The number of re...

Page 40: ...ttempts to fit on one page With this feature off the information that will not fit on the first page is printed on a second page 1 Press Menu 2 Press 6 then press 5 This selects Advanced Fax Setup then selects Automatic Reduction 3 Press to switch between Off and On 4 Press Enter to use the selected setting Adjust the volume Your device provides three levels for adjusting the ring and beep volume ...

Page 41: ...one touch speed dial buttons You can create up to 75 individual and group speed dial entries Create speed dial settings You can enter fax numbers that you will use frequently 1 Press Menu 2 Press 4 and then press 1 This selects the Speed Dial Setup menu then selects the Individual Speed Dial option The first unassigned speed dial entry appears on the display 3 Press Enter to select the displayed s...

Page 42: ...m the front panel When a fax is transmitted the current date and time are printed along with the fax header The date and time format is based upon the language and country region setting 1 Press Menu 2 Press 5 then press 1 This selects the Basic Fax Setup menu then selects the Date and Time option 3 Enter the month day and year last two digits only by pressing the appropriate number on the keypad ...

Page 43: ...ress a button multiple times to see a letter first in lowercase and then in uppercase The first letter of a word is set to uppercase automatically After the correct letter appears press then press the number that corresponds to the next letter in the name Again press multiple times until the correct letter appears The cursor automatically advances to the right 1 5 seconds after the last button is ...

Page 44: ...tored faxes are printed Reprint Faxes in Memory enables you to reprint a fax stored in memory for example if your print cartridge runs out of ink or paper becomes jammed when printing a fax This option prints all faxes in memory press Cancel to stop printing faxes you do not need 1 Press Menu 2 Press 2 then press 3 This selects the Fax Functions menu then selects the Reprint Faxes in Memory option...

Page 45: ...Setup 6 Advanced Fax Setup 1 Date and Time 2 Fax Header 3 Rings to Answer 4 Paper Size 5 Tone or Pulse Dialing 1 Clean Print Cartridges 2 Align Print Cartridges 3 Restore Factory Defaults 4 Set Language and Country Region 5 Ring and Beep Volume 6 Set Power Save Mode Time 7 Set Scroll Speed 8 Set View Angle 7 Maintenance 1 Scan and Fax Black Only 2 Send Fax Later Black Only 3 Reprint Faxes in Memor...

Page 46: ...rasive glass cleaner Caution Do not use abrasives acetone benzene or carbon tetrachloride on the glass these can damage it Do not place liquids directly on the glass They may seep under it and damage the unit 3 Dry the glass with a chamois or cellulose sponge to prevent spotting Clean the ADF glass The small glass strip to the left of the main glass surface is for processing jobs fed from the ADF ...

Page 47: ...e front panel Note To avoid damage to painted parts of the unit do not use alcohol or alcohol based cleaning products on the front panel or the lid of the unit Work with print cartridges To ensure the best print quality from your device you will need to perform some simple maintenance procedures and when prompted by a front panel message and off color results replace the print cartridges Print a s...

Page 48: ...into the print cartridge protector slide the print cartridge into the print cartridge protector at a slight angle and snap it securely into place To remove the print cartridge from the print cartridge protector press down and back on the top of the print cartridge protector to release the print cartridge then slide the print cartridge out of the print cartridge protector Replace the print cartridg...

Page 49: ...tall the photo print cartridge 58 store it in the print cartridge protector 4 Remove the new print cartridge from its packaging and being careful to touch only the black plastic gently remove the plastic tape using the pink pull tab to uncover the ink nozzles Caution Do not touch the copper contacts or ink nozzles Be sure not to re tape print cartridges as damage to the print head may occur 5 Push...

Page 50: ...prompts you to align cartridges every time you install or replace a print cartridge Aligning the cartridges ensures high quality output To align the print cartridges when prompted 1 Press Enter on the front panel A page of patterns is printed The cartridges are aligned automatically To align the cartridges at any other time 1 Press Menu 2 Press 7 then press 2 This selects Maintenance and then sele...

Page 51: ...selects Restore Factory Defaults The factory default settings are restored Set the power save time The bulb in your unit remains on for a specified period so that it the unit is immediately ready to respond to your request When the device has not been used within that specified period it turns the bulb off to preserve power and displays Power Save On in the front panel display You can exit this mo...

Page 52: ...option lets you control the viewing angle of the text in the front panel display You can change the angle so that it displays text best when you view it from a standing position or from a seated position 1 Press Menu 2 Press 7 then press 8 This selects Maintenance and then selects View Angle 3 Press Enter press or until the text in the front panel display appears as desired then press Enter ...

Page 53: ...Chapter 7 48 ...

Page 54: ...tion If the Microsoft messages did not appear try the following Verify that you are using a high speed 12 Mbps USB cable and that it does not exceed three meters in length 9 8 feet Verify that the computer is USB ready For more information about determining whether your computer is USB ready see your computer s documentation or check with the computer s manufacturer Verify that the cable is plugge...

Page 55: ...led version you will not be able to finish installing the Olivetti Job Jet software You will have to uninstall the previously installed version in order to install the Olivetti Job Jet software See Remove and reinstall your software on page 53 If your computer is unable to communicate with your unit If communication cannot be established between your computer and the unit for example the status ic...

Page 56: ... 5 Using the keypad enter the two digit number for the desired country region 6 When prompted press 1 for Yes or 2 for No to confirm the country region 7 You can confirm the language and country region by printing a Self Test Report as follows a Press Menu b Press 3 then press 5 This selects Print Report and then selects Self Test Report Connect your device to your computer Your device supports HO...

Page 57: ...Chapter 8 52 Connecting to the USB port on your computer ...

Page 58: ...rams or All Programs XP choose Olivetti choose Olivetti Job_Jet then choose Olivetti Uninstaller 2 Follow the directions on the screen 3 If you are asked whether you would like to remove shared files click No Other programs that use these files may not work properly if the files are deleted 4 After the program finishes removing the software disconnect your device and restart your computer 5 To rei...

Page 59: ...Chapter 8 54 ...

Page 60: ...ron or compatible processor Intel Pentium III or higher RAM Windows 98 Windows 98SE Windows 2000 Windows Millennium Edition Windows XP 64 MB 128 MB or more Disk space needed for installation 300 MB Additional disk space needed for scanned images 50 MB Monitor SVGA 800 x 600 with 16 bit color Media CD ROM drive I O Available USB port Internet access Recommended Sound card Recommended Other Internet...

Page 61: ...gsm 30 30 1 Maximum capacity 2 Output tray capacity is affected by the type of paper and the amount of ink you are using It is recommended emptying the tray frequently Type Size Paper Letter 8 5 x 11 in 215 9 x 279 4 mm Legal 8 5 x 14 in 215 9 x 355 6 mm Executive 7 25 x 10 5 in 184 2 x 266 7 mm A4 210 x 297 mm A5 148 x 210 mm B5 182 x 257 mm Banner Letter 8 5 x 11 in 216 x 279 mm A4 8 27 x 11 69 ...

Page 62: ... hagaki post card 100 x 148 mm Labels Letter 8 5 x 11 in 216 x 279 mm A4 210 x 297 mm Custom 3 x 5 in up to 8 5 x 14 in 76 2 x 127 up to 216 x 356 mm Automatic Document Feeder ADF Plain Paper 16 to 24 lb long grain paper 35 sheets maximum Specialty Paper Premium Inkjet Bright White Inkjet Transparencies Photo media Photos Not supported Type Size Mode Resolution dpi Speed ppm Best inkjet 1200 Black...

Page 63: ...13 in 3 4 mm Envelopes U S No 10 13 in 3 2 mm 46 in 11 7 mm 13 in 3 2 mm 13 in 3 2 mm A2 5 5 baronial 13 in 3 2 mm 46 in 11 7 mm 13 in 3 2 mm 13 in 3 2 mm Intnl DL 13 in 3 2 mm 46 in 11 7 mm 13 in 3 2 mm 13 in 3 2 mm Intnl C6 13 in 3 2 mm 46 in 11 7 mm 13 in 3 2 mm 13 in 3 2 mm Cards U S 3 x 5 in 07 in 1 8 mm 46 in 11 7 mm 13 in 3 2 mm 13 in 3 2 mm U S 4 x 6 in 07 in 1 8 mm 46 in 11 7 mm 13 in 3 2...

Page 64: ...s margin is not LaserJet compatible however the total writing area is compatible The writing area is offset from center by 21 inches 5 4 mm which causes asymmetric top and bottom margins Top leading edge Bottom trailing edge 1 Left Right Mode Speed ppm Print resolution dpi Scan resolution dpi 1 1 Maximum at 200 scaling Best Black 0 8 1200 x 12002 2 On photo paper or premium inkjet paper 1200 x 240...

Page 65: ...mplicated pages or higher resolution will take longer and use more memory Ring detect with automatic fax answering machine switching Scan specifications Create photo projects Image editor included Scan speeds vary according to the complexity of the document Physical specifications Height 11 8 in 30 cm Width 19 5 in 49 6 cm Depth 15 5 in 39 4 cm Weight 24 lb 10 9 kg 300 dpi dpi Photo dpi Fine dpi S...

Page 66: ...RAM Ozone production This product generates no appreciable ozone gas O3 Energy consumption Energy usage drops significantly while in Power Save mode which saves natural resources and saves money without affecting the high performance of this product This product qualifies for ENERGY STAR which is a voluntary program established to encourage the development of energy efficient office products ENERG...

Page 67: ...ry region other than where the product was purchased Contact the vendor if additional product support is necessary This equipment has been certified by the manufacturer in accordance with Directive 1999 5 EC annex II for Pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the a...

Page 68: ...esolution 33 copy 2 on 1 22 an original 21 buttons 3 change default settings 19 color intensity 19 darken 4 19 defaults 19 enhancements 19 enlarge 18 fit to page 20 lighten 4 19 make copies 17 photo 20 quality 4 18 reduce 18 set number of copies 18 several copies on a page 21 special copy jobs 20 speed 18 stop 24 T shirt transfer 24 two sided copies 22 country setup 51 D darken a copy 19 date setu...

Page 69: ...ips 13 M maintenance align cartridges 45 clean print cartridges 46 clean the exterior 42 clean the glass 41 clean the lid backing 41 power save mode time 46 replace print cartridges 43 restore factory defaults 46 self test report 42 margins increase 22 menus 40 advanced fax setup 40 copy setup 25 fax functions 40 speed dial setup 40 status and maintenance 40 multiple recipients send fax to 30 N no...

Page 70: ... language 51 darken a copy 19 date and time 37 enlarge a copy 18 fast copy quality 18 fax header 38 lighten a copy 19 normal copy quality 18 paper size 37 power save mode 46 reduce a copy 18 ring and beep volume 35 save copy 19 scroll speed 46 text enhancement 19 setup additional information 49 shift margins 22 software introduction 5 remove and reinstall 50 sound volume adjust 35 special features...

Page 71: ...www olivettitecnost com 2003 Hewlett Packard Company Printed in Italy 293428V ...

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