WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide
256
To Download a Sample Address Book
You can download a sample address book which allows you to create a list of addresses and then
import to the device.
1.
From the
Address Book
tab, in the
Management
area, click on the
[Download Sample]
link.
2.
Click on the
[Save]
button.
3.
Select a location on your workstation and click on the
[Save]
button.
To Create a Public Address Book
1.
Open either an application that supports CSV files (for example, Microsoft Excel) or open the
downloaded sample file.
2.
Create a list of names and addresses in the following format. For example:
The order in which entries are displayed in the Public Address Book at the device will depend on
how the entries are sorted in the CSV file.
3.
Save the file as a CSV (Comma Separated Values) file with the extension .csv.
We recommended that you keep a copy of the CSV file when created.
To Import an Address Book
1.
From the
Address Book
tab, in the
Management
area, click on the
[Import]
link.
2.
In the
Import Your Address Book File
area, click on the
[Browse]
button.
3.
Browse to the location of the Address Book File
(*.CSV)
and highlight the
CSV
file and click on
[Open]
in the
Choose File
window.
Note:
The first row of the CSV file will be ignored.
The device assumes the first row contains column headings.
If your file contains a name in the first row, insert a new first row with labeled column headings.
4.
Click on the
[Next]
button.
5.
In the
Import Options
area, for
When importing your Address Book File (*.CSV)
, select one of
the following:
•
Add your new content to the existing Public Address Book
- this allows you to add the
content in your CSV file to the existing Public Address Book.
•
Replace the existing Public Address Book with your new content
- this allows you to replace
the Public Address Book content with the CSV file content.
6.
In the
Map Your File to the Public Address Book Fields
area, the following information is
displayed:
•
Label
- will display the set heading label.
Friendly Name
E-Mail Address
Internet Fax Address
lastName, firstName
lastName, firstName
lastName, firstName
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