Compsee
12
Apex-0698-Part 2: Apex-trak
Part 2
Item Track
This program tracks the movement of items and creates an audit trail. It is used with documents and other items that
are stored in one location, checked out to individuals or groups, and returned to the storage location.
The operator scans or keys barcoded tracking tags physically attached to the items being tracked (paper documents,
boxes of documents, tape cassettes, evidence, tools, returnable supplies, or other items that are circulated within an
organization).
In addition, the operator keys the latest movement of the item: issued to an appropriate team or individual
(destination); returned to the team responsible for item tracking and control; or returned to stock in a designated
location.
The data is then uploaded to a host program to be used in an item tracking/inventory database system.
As installed, this program is straight forward, easy to use, and meets most data collection needs. A computer
programmer could modify Apex-Trak to meet any item tracking requirements.
Table 3-3 lists and describes the Item Track data fields. The operator enters data for all fields except the date and
time stamps. The Apex II Apex-Trak program automatically enters the date and time as a record entry is completed.
The fields are user definable in name and length. The Return Days field, which is not required, can be turned off by
setting its length to zero.
Table 3-3. Item Track Data Field Descriptions
Fields Size
Type
Item Number*
8
Alpha/Numeric, Right justified, Zero filled.
Item Destination*
8
Alpha/Numeric, Right justified, Zero filled. This field is used for
destination when an item is Issued, and the location during the Stock
procedure. When an item is returned, Apex-Trak automatically fills this
field with XXXXs to indicate the item is returned to the controlling
department.
Return Days
3
Numeric, Right justified, Zero filled.
Movement Code*
1
Alpha.
Date*
6
Date in the form YYYYMMDD (19950928).
Time*
5
Time, in the form HH:MM, in 24 hour format (23:30).
* Required fields are identified by an asterisk next to their names.
When data from the Item Track program is transferred to the PC using procedures starting on page 27, the file is
named ITFILE. Characters for each record are in strings. Each record is separated by a carriage return. Fields are
padded with spaces to their defined length, but are not separated from other fields of a record by spaces or tabs.
