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Compsee

Apex-0698-Part 2: Apex-trak

Part 2

The screen prompts you for the Minor Division for the inventory.

D a t a   C o l l e c t i o n
K e y   o r   S c a n   t h e
M i n o r   D i v i s i o n
_ _ _ _ _ _ _ _

3. Key or scan the Minor Division.

Characters are displayed as entered. If the location uses 8 characters, the next screen is automatically
displayed.

Otherwise, press <ENTER>.

The screen prompts you for the first item number.

D a t a   C o l l e c t i o n
K e y   o r   S c a n   t h e
I t e m   N u m b e r
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

4. Key or scan the number printed on the control tag of one of the items to be inventoried.

Characters are displayed as entered. If the item number uses 16 characters, the
next screen is automatically displayed.

D a t a C o l l e c t i o n

K e y   o r   S c a n   t h e
I t e m   N u m b e r
9   3 3 9   0 9 1 9 6 _ _ _ _ _

Otherwise, press <ENTER>.

The screen prompts you to key a description of the item number entered in
Step 4.

D a t a   C o l l e c t i o n
K e y   o r   S c a n   t h e
D e s c r i p t i o n
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

5. Key the description or press <ENTER>.

The screen prompts you to key remarks for the item number entered in Step 4.

D a t a   C o l l e c t i o n
K e y   o r   S c a n   t h e
R e m a r k s
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

6. Key the remarks or press <ENTER>.

The screen prompts you to key the condition for the item number entered in
Step 4.

D a t a   C o l l e c t i o n
K e y   o r   S c a n   t h e
C o n d i t i o n
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

7. Key the condition or press <ENTER>.

The screen prompts you for the next item number.

D a t a   C o l l e c t i o n
K e y   o r   S c a n   t h e
I t e m   N u m b e r
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

8. Repeat Steps 4 through 7 for all the assets to be inventoried. Then press <ALT><Q>.

The Asset Inventory menu is displayed.

NOTES

a. If you are a novice and have difficulty with this procedure, perform procedures in Chapter 7 first. Physical

Inventory procedures are more simple and they are described in detail for the novice.

b. In Steps 4, if you enter a number that is already in the database, a message is

displayed.

    E r r o r     E r r o r
D u p l i c a t e
I t e m   N u m b e r
P r e s s   a n y   k e y . .

Содержание apex II

Страница 1: ...x Trak COMPSEE All rights reserved No part of this manual including illustrations and specifications may be reproduced or used in any form or by any means without permission in writing from Compsee Th...

Страница 2: ...nventory Item Track or Physical Inventory 17 Navigating Through Apex Trak Menus and Options 17 Using the ALT Key 18 Set Date and Time 18 View the Amount of Free Memory 19 Read Bar Codes 19 View the Co...

Страница 3: ...y AI Item Track IT and Physical Inventory PI programs Since the programs are factory installed the novice can begin using the Apex II immediately The novice can read this manual to become familiar wit...

Страница 4: ...ury Caution and warning messages are shown in boxes How This Manual Is Organized This manual is designed for Initial self instruction Quick reference for procedures that are performed only occasionall...

Страница 5: ...fer Data To PC Figure 2 1 Typical Asset Tracking Inventory Process Record When Items Are Issued To Internal Customer Record When Items Are Returned From Internal Customer Assign Numbers and Tags To It...

Страница 6: ...can Add view and edit data records during inventory Use a minimum of 4 fields and maximum of 8 fields of data for each asset being tracked Record observable information such as physical description r...

Страница 7: ...F1 F2 F3 F4 Function Keys In the Compsee Introduction F1 pauses the screen and F4 advances to the next screen after it has been paused F2 and F3 are not used in the Apex Trak factory installed progra...

Страница 8: ...on Red in color Used to turn the Apex II on and off 14 RS 232 Port RJ 10 phone connector for cable connecting the Apex II to the PC Apex Trak Main Menus Procedures from the menus shown on this page ar...

Страница 9: ...d code to meet any custom program design needs During the scanning process location and item bar codes can be printed from the Apex II using a portable bar code printer With the communication software...

Страница 10: ...eboot the Apex II 16 Restock Item 46 Return Item 45 Set Date and Time 18 Set Options 22 Transfer Data To a PC 27 Upload Options 24 View and Edit Inventory Data Asset Inventory 39 View the Amount of Fr...

Страница 11: ...24 hour format 23 30 Required fields are identified by an asterisk next to their names When data from the Asset Inventory program is transferred to the PC using procedures starting on page 27 the file...

Страница 12: ...nters data for all fields except the date and time stamps The Apex II Apex Trak program automatically enters the date and time as a record entry is completed The fields are user definable in name and...

Страница 13: ...y attached to the items and then keys the quantity of the scanned items The data is then uploaded to a host program to be used in an inventory tracking database system As installed this program is str...

Страница 14: ...I AND Apex Trak PROCEDURES The following paragraphs describe procedures that are not specific to one of the Inventory Tracking programs These procedures control the Apex II and guide the operator thro...

Страница 15: ...1 Press the ALT key The cursor on the LCD screen is disabled frozen 2 Press J until the contrast is at the desired level The contrast increases until the J key is released Alternatively you can press...

Страница 16: ...not been saved to flash Press and hold the ALT and the period key while you turn the Apex II on by pressing the red power on key Perform the following action to reboot the Apex II erase all data coll...

Страница 17: ...avigating down the Apex Trak menus press the alpha key associated with your menu choice When navigating up the Apex Trak program Press the Q key if a menu is currently displayed For example use Q to d...

Страница 18: ...e Apex Trak main menu to set the current date and time on the Apex II 1 Press the S key The Date and Time screen is displayed with the cursor in the year field The currently set time is displayed D a...

Страница 19: ...scanned bar codes are stored in one of three data files to be later transferred to a PC This procedure is used to simply read and verify a bar code number and symbology Note You cannot scan bar codes...

Страница 20: ...nner is connected to the Apex II but it cannot read the scanned bar code the LASER BEAM ON message is displayed on the LCD screen until the SCAN key or trigger on the scanning device is released View...

Страница 21: ...es settings to print not print location tags print not print item tags and edit the tag headers for the current program Upload Options Change settings to transfer data via RS 232 directly to the PC or...

Страница 22: ...t 2 Select the desired option by pressing the key associated with that option Then proceed to the page listed in the following table To perform this procedure Proceed to this page Field Options 22 Pri...

Страница 23: ...9 4 9 0 T r a n s p o r t P 2 2 4 2 2 Select the printer that is connected to your Apex II The Barcode Printing screen is displayed prompting you to turn Location barcode tag printing on Yes or off No...

Страница 24: ...bar code Refer to Table 3 2 Table 3 3 and Table 3 4 for names assigned to data fields when the Apex II is delivered 7 Use the BKSP key to delete unwanted characters Then type line 2 of the tag header...

Страница 25: ...ing the transfer procedure beginning on page 27 Then press ENTER A data entry screen is displayed The number of records to be transferred to the wedge in each block of transmitted data can be set from...

Страница 26: ...ram and the current program s Set Options menu is displayed Erase Data File This procedure deletes all the data in the current program It is usually performed only after data is successfully transferr...

Страница 27: ...rm the procedure beginning on page 27 If you are transferring data via LinkMaster perform the procedure beginning on page 28 If you are transferring data via a Wedge perform the following procedure Tr...

Страница 28: ...ommunications utility is ready for data transfer Then press any key on the Apex II 6 The Erase Data File screen is displayed E r a s e D a t a F i l e D i d A L L t h e D a t a T r a n s f e r Y e s N...

Страница 29: ...I handheld computer Please use your arrow keys to select a menu choice 01 19 1996 15 22 3 Select the Communications Port option A status box below is displayed If your computer has more than one port...

Страница 30: ...Apex II Apex Trak main menu select A sset Invent I tem Track or P hysical Invent The associated menu is displayed Press T The RS 232 Upload screen is displayed prompting you to run LinkMaster or pres...

Страница 31: ...on the PC Once data has been copied to the PC the operator may import it into any spreadsheet report generator or other computer software application that supports the import of ASCII data Other LinkM...

Страница 32: ...01 356 Assure that cable coming from the Apex II is physically connected to the computer port selected on the PC LinkMaster program Page 29 describes the port selection procedure 2 Assure that the Ape...

Страница 33: ...ash instead of leaving it in RAM 8 Unless you have been directed otherwise Select Y and press ENTER A prompt asks if you want to send the Run Command starting Apex Trak after the program has been down...

Страница 34: ...e Then the line is cleared and the cycle repeats itself This processing indication continues until downloading is complete Establishing communications please wait Sending Immediate Command to Apex Cur...

Страница 35: ...es the download procedure is complete and you may quit out of LinkMaster on the PC Establishing communications please wait Sending Immediate Command to Apex Current version in Apex v1 19a Apex Operati...

Страница 36: ...ction menu which explains how to navigate through the introduction S C R E E N F L O W F 1 t o P a u s e F 4 t o a d v a n c e Q t o c a n c e l Press Q to display the main menu A p e x I I A s s e t...

Страница 37: ...iture appliance etc during inventory If you are using a printer and want to print bar codes for locations or item numbers turn these options on see page 23 Otherwise turn the printing options off see...

Страница 38: ...S c a n t h e D e s c r i p t i o n _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 5 Key the description or press ENTER The screen prompts you to key remarks for the item number entered in Step 4 D a t a C o l l e c...

Страница 39: ...e I t e m N u m b e r _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 2 Key or scan the number for the item to be viewed Characters are displayed as entered If the location uses 8 characters the next screen is autom...

Страница 40: ..._ _ _ _ _ _ _ _ _ _ _ _ _ _ D e s c r i p t i o n C o m _ _ _ _ _ _ _ _ _ _ _ _ _ 6 Type the desired data Characters are displayed as entered If the data uses the maximum characters and spaces allowed...

Страница 41: ...i s i o n I t e m N u m b e r F i e l d S e t t i n g s _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ I t e m N u m b e r D e s c r i p t i o n F i e l d S e t t i n g s _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D e s c r i...

Страница 42: ...ing message in Step 6 press ENTER and skip to Step 9 Otherwise continue procedures in Step 8 8 Use the BKSP and number keys to enter the desired field length This is the desired length for the data fi...

Страница 43: ...ng an item page 44 b Returning an Item page 45 c Stocking an Item page 46 Perform the following action from the Item Track menu to access the procedure you wish to perform Press the first letter of th...

Страница 44: ...ically displayed I s s u e K e y o r S c a n t h e D e s t i n a t i o n D E P T 0 6 _ _ Otherwise press ENTER The screen prompts you for the first item number issued to the destination entered in Ste...

Страница 45: ...ou select yes or no the procedure continues as above Return Item This procedure records the item number and a movement code of R for each item tool merchandise etc being tracked If you are not using a...

Страница 46: ...are turned off 1 From the Item Track menu press S The ReStock screen prompts you for the Item Number R e S t o c k K e y o r S c a n t h e I t e m N u m b e r _ _ _ _ _ _ _ _ 2 Key or scan the number...

Страница 47: ...al Inventory options are not affected Follow procedures beginning on page 22 to set all options except field options Perform the following procedure to set the Name and length for Item Track data fiel...

Страница 48: ...6 Type the desired field name Characters are displayed as entered If the field name uses the maximum allowed 15 characters the next screen is automatically displayed F i e l d S e t t i n g s _ _ _ _...

Страница 49: ...t is displayed on the Apex II in capital letters 3 The greater than symbol moves in one of two slightly different patterns through the list depending on which arrow key you press Use the arrow key you...

Страница 50: ...ollection screen is displayed D a t a C o l l e c t i o n K e y o r S c a n t h e L o c a t i o n _ _ _ _ _ _ _ _ 2 Key or scan the location for the inventory Characters are displayed as entered If th...

Страница 51: ...l Inventory and display the Apex Trak main menu press Q NOTES a If an item number is already in the data file when you key it the ReCount screen is displayed Recount the pieces of this item and re key...

Страница 52: ...ress ALT Q The Physical Inventory menu is displayed P h y I n v e n t C o l l e c t D a t a T r a n s f e r D a t a O p t i o n s The following procedure is for when the printing options are turned on...

Страница 53: ...inting P r i n t B a r c o d e D o y o u w i s h t o P r i n t a T a g Y e s N o _ 5 If necessary press the arrow keys to place parentheses around Yes or No Then press ENTER Parentheses toggle between...

Страница 54: ...Perform the following procedure to set the Name and length for Physical Inventory data fields Note The length of a data field cannot be changed if Physical Inventory data has been collected and is st...

Страница 55: ...f the field name uses the maximum allowed 15 characters the next screen is automatically displayed F i e l d S e t t i n g s _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ F i e l d N a m e E V I D E N C E C T L N O...

Страница 56: ...Otherwise continue to Step 10 10 Press ALT Q The Physical Inventory options menu is displayed P h y I n v e n t F i e l d O p t i o n s P r i n t e r O p t i o n s U p l o a d O p t i o n s 11 Press...

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