Xerox 604P18228, Quick Reference Manual

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Page 5-6 Quick Reference Guide
Send List
The Send List is used when the fax is being sent to multiple destinations. Fax
numbers can be entered into the Send List manually using the keypad, using Speed
Dial or by using the Directory .
The Directory stores and displays the fax recipient details. Information includes the
recipient’s name, fax number and transmission preferences, for example the
resolution and communication mode.
Individual and Group entries are stored in the
Directory .
The Group Directory allows a combination of specific individual names and
numbers to be stored within a group. Group members must first be programed into
the Individual Directory and then added to a Group . When sending a fax to a Group ,
simply enter the group number assigned or select the Group from the directory, and
each individual within the Group will receive the document.
HINT: When Individual Directory numbers are deleted from the Directory they will
also be deleted from any Groups they have been assigned to.
The Current Send List displays a list of all the recipients for the fax. The list holds
up to 20 or 100 entries, depending on the memory installed.
Dialing
Characters
Diallng characters are special characters used for entering fax numbers. They are
entered as part of the telephone number:
Begin DTMF [*] Starts a sequence of DTMF (Dual Tone Multi-frequency) characters.
End DTMF [#] Ends a sequence of DTMF (Dual Tone Multi-frequency) characters.
Wait for Dial Tone [=]
Suspends dialing until an expected network dial tone is detected. Can also
be used to detect a specific tone when accessing an outside line or other
services.
Pulse to Tone Switch
[:]
Used to switch from pulse dialing to DTMF (tone or one-touch) dialing. After
switching from pulse to tone, you cannot switch back to the original mode
during the fax procedure.
Readability Digits
[( )]
Identifies the different components of the fax number, for example the dialing
code (1234) 56789.
Start Mailbox
Signalling
[!]
Pauses regular fax dialing and starts DTMF (Dual Tone Multi-frequency)
procedure for the fax mailbox.
Pause [,]
Gives the machine time to switch from an inside line to an outside line during
automatic dialing. For additional pause time, add multiple pauses. For
charge code numbers, enter a pause after the fax number but before the
charge code number.
Private Data Delimiter
[/]
Protects confidential information, For example, if a special charge code or
credit card number is required for a call. The / character should be selected
before and after entering confidential numbers. The numbers and characters
entered between this character will appear as asterisks (*).
Line Selection
Identifier [<1>]
Used to select Line 1 to dial the number. Selecting this character temporarily
overwrites the fax settings and is for the current job only.