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Xerox 604P18228, Quick Reference Manual

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Quick Reference Guide

Page 5-3

Fa

x

Server Fax

Available on the 

WorkCentre Pro 

only. Once enabled on your machine, you will be 

able to transmit and receive hard copy faxes without a dedicated telephone line on 
the machine. Your images are sent from your machine to a Third Party fax server 
which forwards them on to the fax number you entered. This type of fax travels over 
normal telephone lines and will therefore be charged at telephone rates. If the 

Basic 

Faxing

 screen looks like the one shown below then 

Server Fax

 is enabled.

For more information about the 

Server Fax

 options available please refer to 

“Basic 

Faxing - Server Fax” on page 5-26

. 

Summary of Contents for 604P18228

Page 1: ...e of all the capabilities of your device A Training and Information CD was supplied with your product The CD provides animated tutorials and interactive screens When installed on your network it will...

Page 2: ...l generated from the software programs which are displayed on the screen such as icons screen displays looks etc All Xerox products mentioned in this publication are trademarks of Xerox Corporation Pr...

Page 3: ...nance 1 10 WARNING Electrical Safety Information 1 11 Laser Safety Information 1 12 Operational Safety Information 1 12 Maintenance Information 1 13 Ozone Safety Information 1 14 For Consumables 1 15...

Page 4: ...Making Copies 3 5 Sending an Embedded Fax 3 6 Sending a Server Fax 3 7 Sending an Internet Fax 3 8 Scanning a Document to a File 3 9 Sending an E mail 3 10 Printing from a PC 3 11 Sending a LAN Fax 3...

Page 5: ...sic Faxing Embedded Fax 5 4 Dialing Options 5 5 Resolution 5 7 Sides Scanned 5 8 Image Adjustment 5 9 Image Quality 5 10 Original Input 5 11 Bound Originals 5 12 Added Fax Features 5 14 Fax Sending Fe...

Page 6: ...16 Acknowledgment Report 6 17 Reply To 6 18 Message Body 6 18 Authentication Mode 6 19 7 Network Scanning 7 1 Scan 7 2 Scanning Resources 7 2 Network Scanning 7 3 Repositories 7 4 Template Overview 7...

Page 7: ...anning 8 8 Original Type 8 9 Scan Presets 8 10 Advanced Settings 8 11 Image Quality 8 12 More Image Quality 8 13 Original Input 8 14 Edge Erase 8 15 Resolution 8 16 Quality File Size 8 17 Options 8 18...

Page 8: ...e Units 11 2 Staple Cartridges 11 3 Cleaning the Machine 11 4 Further Assistance 11 5 12 Troubleshooting 12 1 General 12 2 Fault Clearance 12 3 Paper jams 12 3 Document jams 12 3 Xerox Welcome and Sup...

Page 9: ...1 1 1 Welcome Introduction 1 2 Additional Resources 1 3 Conventions 1 4 Overview of Features at the Machine 1 6 Overview of Features at the Workstation 1 8 Safety 1 9 Regulatory Information 1 16 Envi...

Page 10: ...e offer additional information on the features and options available For additional assistance at the machine press the Help button If your machine is connected to the network use the CentreWare Help...

Page 11: ...unctions available on your machine please refer to the Training and Information CD CD2 contained in the CD Pack delivered with your machine The Training and Information CD is intended for all users in...

Page 12: ...e Feed LEF Portrait When observed from the front of the machine paper or originals with the long edges to the left and right of the paper tray or document handler Short Edge Feed SEF Landscape When ob...

Page 13: ...a dark background and white text Specification note Offers more in depth specification information relating to the machine For example Tray 2 holds 550 sheets of 20 lb paper Weight ranges from 16 53lb...

Page 14: ...ift the image to create margins for binding Automatically reduce enlarge or center your images Print multiple reduced images on a single page Use Digital Features to Simplify your Work Process Use the...

Page 15: ...al document which can be edited managed shared and distributed using a wide variety of software applications Fax Documents Optional The optional Embedded Fax service is a walk up feature that enables...

Page 16: ...stapled sets depending on the finisher options available on the machine Resolutions up to 1200x1200 dpi Adding standard or customized watermarks Printing multiple images on one page CentreWare Tools T...

Page 17: ...he continued safe operation of your product The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Any unauthorized alteration which m...

Page 18: ...he product to an electrical outlet that lacks an earth connection terminal Operator Accessible Areas This equipment has been designed to provide operator access to safe areas only Operator access to h...

Page 19: ...place objects on the power cord Do not override or disable electrical or mechanical interlocks Do not obstruct the ventilation openings Never push objects of any kind into slots or openings on this e...

Page 20: ...tives and are placed on or near panels or shields that require special tools for removal Do not remove any of the panels There are no operator serviceable areas inside these covers Operational Safety...

Page 21: ...the ventilation openings Never override or cheat any of the electrical or mechanical interlock devices Never operate the equipment if you notice unusual noises or odors Disconnect the power cord from...

Page 22: ...Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozon...

Page 23: ...uarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipme...

Page 24: ...tem Administration CD CD1 for further information on installing Embedded Fax and the Training and Information CD CD2 for information about the Transmit Header Print feature Data Coupler Information Th...

Page 25: ...this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment fo...

Page 26: ...ns made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protecti...

Page 27: ...publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to copy a legal document on which there is a cancelled revenue stamp this may...

Page 28: ...ollowing information Registrant s earnings or income Registrant s dependency status Registrant s court record Registrant s previous military service Registrant s physical or mental condition NOTE Exce...

Page 29: ...state and or shut off completely after a specified period of use These energy saving features can reduce product energy consumption in half when compared to conventional equipment Canada Environmental...

Page 30: ...ance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local dealer or Xerox...

Page 31: ...Quick Reference Guide Page 2 1 2 Product Overview Introduction 2 2 CopyCentre 2 3 WorkCentre 2 6 WorkCentre Pro 2 10 Finishing Devices 2 14...

Page 32: ...gh specification of features and functions This model is capable of copying printing faxing optional and scanning optional Each model has six configurations available which provide either 32 38 45 55...

Page 33: ...igh Capacity Feeder Holds paper trays 3 and 4 Both trays have a larger capacity than trays 1 and 2 therefore reducing the number of times you need to replace paper in the machine Offset Catch Tray Del...

Page 34: ...ience Stapler can be installed Envelope Tray This tray is inserted inside paper tray 2 to enable envelope printing Up to 55 C10 envelopes can be loaded in the tray Basic Fax Kit Embedded This kit enab...

Page 35: ...ass Cover z z z Document Handler z z z High Capacity Feeder z z Offset Catch Tray Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher 2 Hole Punch Kit 3 Hole Punch Kit...

Page 36: ...ed instead of the document cover High Capacity Feeder Holds paper trays 3 and 4 Both trays have a larger capacity than trays 1 and 2 therefore reducing the number of times you need to replace paper in...

Page 37: ...0 envelopes can be loaded in the tray Basic Fax Kit Embedded This kit enables a single telephone line connection Basic Fax also referred to as Embedded Fax will scan your documents and send them to mo...

Page 38: ...mage Overwrite Both features offer the ability to overwrite the machine s hard disk to protect classified or private information PostScript Emulation Allows PostScript Emulation printing via the PostS...

Page 39: ...r z z z Offset Catch Tray Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher 2 Hole Punch Kit 3 Hole Punch Kit Convenience Stapler Convenience Shelf z z z z z z Envel...

Page 40: ...d 4 Both trays have a larger capacity than trays 1 and 2 therefore reducing the number of times you need to replace paper in the machine Offset Catch Tray Delivers output either face up or face down c...

Page 41: ...Embedded Fax will scan your documents and send them to most types of fax machine connected to a telephone network The images are sent from your machine directly to the fax number entered Extended Fax...

Page 42: ...ing data Foreign Interface Device Enables the attachment of a third party access and accounting device such as a card swipe or coin operated unit Image Overwrite Security A security feature which prov...

Page 43: ...Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher 2 Hole Punch Kit 3 Hole Punch Kit Convenience Stapler Convenience Shelf z z z z z z Envelope Tray Basic Fax Kit Ex...

Page 44: ...Finishing Devices Office Finisher Basic Office Finisher Advanced Office Finisher Professional Finisher with Booklet Maker Stacker Tray Booklet Maker Tray Top Tray Stacker Trays Top Tray Stacker Tray...

Page 45: ...r the Office Finisher contains 5000 staples Advanced Office Finisher Holds up to 250 sheets of paper in the Top Tray and up to 1500 sheets in each of the 2 Stacker Trays The Advanced Office Finisher c...

Page 46: ...Page 2 16 Quick Reference Guide...

Page 47: ...ng Copies 3 5 Sending an Embedded Fax 3 6 Sending a Server Fax 3 7 Sending an Internet Fax 3 8 Scanning a Document to a File 3 9 Sending an E mail 3 10 Printing from a PC 3 11 Sending a LAN Fax 3 12 P...

Page 48: ...to start a DTMF Dual Tone Multi frequency operation Language Changes text to an alternative language Start Starts the job Touch Screen Displays and selects all the available programing features plus...

Page 49: ...ond pop up screen displays NOTE To re activate the machine when in this mode touch a button on the Touch Screen or control panel If Quick Restart is selected and confirmed the machine will restart A p...

Page 50: ...se the tray NOTE For paper trays 1 and 2 ensure the guides are just touching the paper otherwise the size automatically detected may be incorrect 3 Select Confirm OR select Change Size and or Change T...

Page 51: ...covers Adding Annotations Inserting printed or blank sheets or tabs Image Shift Erasing edges and borders Build Job to apply different programing within a set of documents Storing the programing for...

Page 52: ...eatures include Adjusting the Resolution Faxing double sided originals Programing the size of the originals being scanned Image Quality adjustment Delaying the start time of a fax Adding a Cover Lette...

Page 53: ...orkCentre Pro at the same time however only one service can be enabled for use Fax features include Adjusting the Resolution Faxing double sided originals Programing the size of the originals being sc...

Page 54: ...originals Programing the size of the originals being scanned Image Quality adjustment Changing the default file format setting 1 Load the documents either in the document handler or on the document g...

Page 55: ...canning double sided originals Programing the size of the originals being scanned Changing the destination for the scanned image 1 Load the documents either in the document handler or on the document...

Page 56: ...ion Scanning double sided originals Programing the size of the originals being scanned Image Quality adjustment 1 Load the documents either in the document handler or on the document glass NOTE Docume...

Page 57: ...hine for printing Print features include Printing 1 or 2 sided Producing stapled or hole drilled sets if available Changing the printing Resolution Adding a Banner Sheet Adding a front cover Adjusting...

Page 58: ...tures include Creating a Phone book Confirmation Sheet Send Speed Resolution Send Time Cover sheet 1 Select Print in your application Select your machine as the printer 2 Select Properties Select Job...

Page 59: ...an templates if Network Scanning is available Promoting deleting or releasing a job in the Print Queue Reviewing the status of your machine 1 Open your Web Browser then enter http and the printer TCP...

Page 60: ...achine Network Accounting is used to track jobs completed over the network Contact your System and or Auditron Administrator for more information 1 Internal Auditron Log on screen To Log On when the I...

Page 61: ...ure you get optimum performance from your machine The Tools facility is accessed using the Access button on the control panel Some of the settings within Tools are critical to the operation of the mac...

Page 62: ...provide additional information 3 Press the Machine Status button on the control panel Select Machine Details to display the machine serial number NOTE The serial number can also be found on a metal p...

Page 63: ...Quick Reference Guide Page 4 1 4 Copy Copy 4 2 Basic Copying 4 3 Image Adjustment 4 10 Output Format 4 17 Job Assembly 4 25...

Page 64: ...led and how your machine has been configured you may have to select All Services and Copy to display the Copy feature tabs This chapter contains information about the options available within Copy The...

Page 65: ...h any of the top level buttons to select a feature One button can be selected in each column Multiple options can be selected for each job if required To view all the options for a feature select More...

Page 66: ...r and 2 Hole Punch or 3 Hole Punch Each sheet is drilled individually so there is no limit to the number of sheets in the set Additional Hole Punch kits can be purchased as an option Only one Hole Pun...

Page 67: ...that can be used are Plain Paper Bond Index and Cover If using the Folded and Stapled option the maximum number of 20lb bond sheets is 15 If using the Folded Only option the maximum number of 20lb bon...

Page 68: ...ge Use this option to create documents which can be read in a head to toe manner for example a calendar 2 2 Sided Use this option for 2 sided originals when 2 sided copies are required 2 2 Sided Rotat...

Page 69: ...h directions by the selected Normal options are as follows 100 Produces an image on the copies the same size as the image on the original Auto Proportionally reduces or enlarges the image on the copie...

Page 70: ...be used except for transparencies labels and envelopes Tray 2 Use this option to select the paper loaded in Tray 2 Tray 2 holds 550 sheets of 20lb paper Weight ranges from 16 53lb Sizes range from 8...

Page 71: ...d in Tray 4 Tray 4 holds 1600 sheets of 20lb paper Weight ranges from 16 53lb The tray can be adjusted to hold either A4 or 8 5 x 11 LEF size paper Bypass Tray Use this option when feeding individual...

Page 72: ...ed for each copy job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been mo...

Page 73: ...button To lighten the output select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals...

Page 74: ...patterns within the image Use the up down scroll buttons to adjust the sharpness values from sharper to softer based on the quality of the input images Screen This option is preset at the factory to b...

Page 75: ...during the copying process if Auto Reduce Enlarge is selected NOTE It is recommended that users avoid looking at the scan bar light when the document handler is open HINT If necessary apply a little p...

Page 76: ...of an original that has become torn or frayed at the edges or that has hole punch staple or other marks Options Border Erase Erases equal amounts on all edges of the copies From 0 1 2 0 in 0 1 increm...

Page 77: ...uto Center is selected the machine will scan the original twice Manual Platen Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass Ther...

Page 78: ...in Shift Use to create a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left Use the up down scroll buttons to adjust the amount of shift...

Page 79: ...ach copy job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified f...

Page 80: ...he Bypass Tray Transparency jobs will be delivered single sided and collated with no finishing The quantity can only be set to one for this feature Options Off The feature is switched off Blank Divide...

Page 81: ...Short Edge Feed SEF in the paper tray Options Off The feature is switched off On Use this option to enable the Booklet Creation feature Booklet Creation On options are as follows A cover can be inser...

Page 82: ...r when using this feature Options Off The feature is switched off On Use to enable the Multi Up feature Multi Up On options are as follows NOTE The number of images will be limited by the minimum redu...

Page 83: ...the original image creating a mirror of the original This option is primarily used to change the orientation of a graphic Negative Image Use Negative Image to create copies that are the inverse of the...

Page 84: ...hed off Front Only Use this option to add a front cover to the copies Back Only Use this option to add a back cover to the copies Front and Back Use this option to add both a front and back cover to t...

Page 85: ...s follows 2 Sided Places the first two images of the original set on the front and back of the front cover The back cover will use the last two images in the job 2 Sided Rotate Side 2 Produces 2 sided...

Page 86: ...tion Use to print a page number on your copy output A prefix can also be added to the page number using the Bates Stamp option Page numbers are automatically sequenced by 1 For 2 sided output the page...

Page 87: ...quired Multiple options can be selected for each copy job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle in...

Page 88: ...lit the job into programing and scanning segments Select the Build Job option and select On Program and scan the first segment Continue to program and load segments until the whole job has been scanne...

Page 89: ...inted To print the whole job press the Job Status button and select your job in the queue If the output is acceptable select Release the job will be completed If the output was not acceptable or the j...

Page 90: ...utton Store or Recall Programing Options Job Number Use to scroll to a job number between 1 and 10 Store Programming Use this option to store the current programing selections If a job has already bee...

Page 91: ...ts the image can be shifted to print on the tab Use the Tab Loading Instructions provided when loading tab stock Tab stock must be placed in the Bypass Tray or trays 1 or 2 Ensure Tab Stock is selecte...

Page 92: ...f the first insert requiring the second stock and select Add Insert The page number displays in the Insert Page as Side window If a page number is entered incorrectly use the Delete Last Insert option...

Page 93: ...Quick Reference Guide Page 5 1 5 Fax Fax 5 2 Basic Faxing Embedded Fax 5 4 Image Adjustment 5 9 Added Fax Features 5 14 Basic Faxing Server Fax 5 26 More Fax Features 5 30 Authentication Mode 5 35...

Page 94: ...edded Fax Once enabled on your machine you will be able to transmit and receive hard copy fax jobs over the telephone network directly to and from another fax machine Your images are sent from your ma...

Page 95: ...Your images are sent from your machine to a Third Party fax server which forwards them on to the fax number you entered This type of fax travels over normal telephone lines and will therefore be charg...

Page 96: ...splay the Fax feature tabs The tabs available for selecting Fax features are Basic Faxing Image Adjustment Added Fax Features HINT If some of the Fax feature tabs are not displayed selecting tab 2 dis...

Page 97: ...Dialing Characters option Options Keypad Dial There are many ways to enter a fax number but the simplest method is to manually enter the number using the numeric keypad The number entered appears in...

Page 98: ...e number Begin DTMF Starts a sequence of DTMF Dual Tone Multi frequency characters End DTMF Ends a sequence of DTMF Dual Tone Multi frequency characters Wait for Dial Tone Suspends dialing until an ex...

Page 99: ...dard 200 x 100 dpi Recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photos Fine 200 x 200 dpi Recommended for line art an...

Page 100: ...fy whether the originals are single sided or double sided For 2 sided originals the orientation can also be programed Options 1 Sided Use this option for originals that are printed on one side only 2...

Page 101: ...feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from its initial default settings Most feature...

Page 102: ...To lighten the fax select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals NOTE Ba...

Page 103: ...etects the size of the originals in the document handler Manual Platen Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are s...

Page 104: ...process NOTE It is recommended that users avoid looking at the scan bar light when the document handler is open HINT If necessary apply a little pressure to the center of the bound original to flatte...

Page 105: ...Quick Reference Guide Page 5 13 Fax Binding Erase Erases a specified area from the center of the bound original to eliminate unwanted marks caused by scanning the binding area Up to 1 0 can be erased...

Page 106: ...the feature required Multiple options can be selected for each fax job if required Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current scree...

Page 107: ...he recipients Transmit Header Print Prints partial or full details of the transmission in the header of each page of your fax job Partial header details include the sending fax machine s telephone num...

Page 108: ...to fit the paper size of the receiving fax machine Split across pages If this option is selected the receiving fax machine will either split the faxed document into two equal parts or print the major...

Page 109: ...n be selected at a time To Displays the recipient s fax number or name Select the keyboard button to amend the recipient s name From Displays the sending machines local name Select the keyboard button...

Page 110: ...noise or when fax communications are susceptible to errors Super G3 33 6 kbps Determines the communication mode to be used based on the maximum capabilities of the remote machine The initial transmiss...

Page 111: ...select either the AM or PM button NOTE Batch Send is a feature which is set up by your System Administrator It allows multiple fax jobs to be sent to the same destination during the same transmission...

Page 112: ...ax activities completed on the machine Dial Directory Report Lists all the numbers stored in the Dial Directory Group Directory Report Lists all the numbers stored within each group within the Group D...

Page 113: ...to Mailbox Allows users to scan and store fax documents for polling Documents are stored in your mailbox and automatically sent to a remote fax machine when requested Print Mailbox Documents Allows yo...

Page 114: ...al entries HINT This feature saves time when sending faxes to frequently used destinations Options Individual Use this option to set up individual fax destination names numbers and settings Group Use...

Page 115: ...rence Guide Page 5 23 Fax Advanced Fax Features Offers advanced features which enable you to transmit large complex jobs scan and store fax jobs for retrieval by another fax machine or poll another fa...

Page 116: ...n the first segment Continue to program and load segments until the whole job has been scanned When the entire job has been scanned select Build Job Controls and select End Build Job The job is proces...

Page 117: ...e they are able to retrieve the scanned document s Passcodes can be set up to control which machines have access to the documents stored Poll Remote Fax This option allows users to set up their machin...

Page 118: ...d you may have to select All Services in the top right hand corner first The tabs available for selecting Fax features are Basic Faxing More Fax Features Touch any of the top level buttons to select a...

Page 119: ...be sent to every destination displayed in the Send List Numbers can be entered into the Send List manually using the keypad or by using the Phone List option The number of destinations currently in th...

Page 120: ...iving fax terminal A higher resolution yields better quality for photos A lower resolution reduces communication time Options Standard 200 x 100 dpi Recommend for text documents It requires less commu...

Page 121: ...uble sided For 2 sided originals the orientation can also be programed Options 1 Sided Use this option for originals that are printed on 1 side only 2 Sided Use this option for originals that are prin...

Page 122: ...the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from its initial default settings Most feat...

Page 123: ...lighten the fax select the scroll up button Background Suppression This option automatically reduces or eliminates the dark background resulting from colored paper or newspaper originals NOTE Backgro...

Page 124: ...ity of your output Options Contrast Adjusts the difference between the image densities within the scanned image Select a higher setting to produce more vivid blacks and whites for sharper text and lin...

Page 125: ...nput Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientati...

Page 126: ...ountry or time zone The time to send is added to the job information sent to the fax server with the scanned image The third party Fax Server retains the fax for sending at the specified time This fea...

Page 127: ...in E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have a net...

Page 128: ...Page 5 36 Quick Reference Guide...

Page 129: ...Quick Reference Guide Page 6 1 6 Internet Fax Internet Fax 6 2 Basic Settings 6 6 Advanced Settings 6 9 Options 6 15 Authentication Mode 6 19...

Page 130: ...e anyone anycompany com Access to the Internet Fax features is gained using the Features button on the control panel Depending on the options enabled and how your machine has been configured you may h...

Page 131: ...be copied on the e mail job Edit Subject Use this option to edit the default e mail subject The subject is the title of the e mail and not the text contained within the e mail The subject line can con...

Page 132: ...as been entered If it is not an SMTP address your machine will search the address book for a matching entry The entered e mail address will be shown in the Address List Selecting the details for a man...

Page 133: ...Address Book file that does not end with the CSV file extension A valid CSV file is in the format Name SMTP e mail address For example the following are both valid CSV format file entries Smith smith...

Page 134: ...evel buttons to select a feature One button can be selected in each column Multiple options can be selected for each job if required Most feature screens include three buttons to confirm or cancel you...

Page 135: ...ientation can also be programed Options 1 Sided Use this option for originals that are printed on 1 side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2...

Page 136: ...ature to select the type of original being scanned Options Photo Text Use for originals containing photographs and text Photo Use for continuous tone photographs or high quality printed half tone orig...

Page 137: ...job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from its...

Page 138: ...s to adjust the lightness or darkness of the output To darken the output press the scroll down button To lighten the output press the scroll up button Background Suppression This option automatically...

Page 139: ...fferences between the image densities within the output Select a lower setting to improve the image quality of pictures Select a higher setting to produce more vivid blacks and whites for sharper text...

Page 140: ...nput Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientati...

Page 141: ...y or archived 100x100 Non Standard Produces a small file size and is recommended for simple text documents 200x100 Standard Produces a small file size and is recommended for text documents NOTE Only a...

Page 142: ...le size but delivers the best image quality Quality File Size The Quality File Size settings allow you to choose between scan image quality and file size Options Normal Quality Use this option to prod...

Page 143: ...ax job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from it...

Page 144: ...ile format than that set as the default Options Multi page Tiff Multi Page Tagged Image File Format One TIFF file containing several pages of scanned images PDF Portable Document Format Given the righ...

Page 145: ...your job The report will include the number of successful failed and unconfirmed recipients Options Disabled Use this option to switch the feature off NOTE If the default setting for this feature is a...

Page 146: ...ax job can be sent Message Body Use this feature to edit the default e mail message being transmitted with the job The message body is the text contained within the e mail and not the e mail subject l...

Page 147: ...within E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have...

Page 148: ...Page 6 20 Quick Reference Guide...

Page 149: ...Quick Reference Guide Page 7 1 7 Network Scanning Scan 7 2 Network Scanning 7 3 Basic Settings 7 7 Advanced Settings 7 11 Options 7 18 Refresh Destinations 7 23 Authentication Mode 7 24...

Page 150: ...posed of several different elements that work together to create and deliver the scanned document to its final destination Refer to the FreeFlow SMARTsend Pack CentreWare Internet Services Internet Se...

Page 151: ...the Network Scanning features are Network Scanning Basic Settings Advanced Settings Options Refresh Destinations HINT If some of the Network Scanning feature tabs are not displayed selecting tab 2 di...

Page 152: ...are defined within the template along with the template name Making Templates Templates can be created or changed using CentreWare Scan Services or CentreWare Internet Services Contact your System Ad...

Page 153: ...an Services Template names starting with the symbol have been created using the CentreWare Internet Services Templates without the symbol are templates stored in a remote location that have been creat...

Page 154: ...plays information about the selected template Each time you select another template file this area will update to display information associated with the selected template NOTE Any changes made to the...

Page 155: ...a feature One button can be selected in each column Multiple options can be selected for each job if required To view all the options for a feature select More Most feature screens include three butto...

Page 156: ...can also be programed Options 1 Sided Use this option for originals that are printed on 1 side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this...

Page 157: ...this feature to select the type of original being scanned Options Photo Text Use for originals containing photographs and text Photo Use for continuous tone photographs or high quality printed half t...

Page 158: ...Archival Record Use this option for documents which will be stored or viewed electronically This option produces the smallest output file size for OCR Use this option for documents which will be proce...

Page 159: ...b if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from its ini...

Page 160: ...ptions Lighten Darken Adjusts the lightness or darkness of the output To darken the output select the scroll down button To lighten the output select the scroll up button Background Suppression This o...

Page 161: ...differences between the image densities within the output Select a lower setting to improve the image quality of pictures Select a higher setting to produce more vivid blacks and whites for sharper te...

Page 162: ...mensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientations Select a standard size or use Cust...

Page 163: ...has hole punch staple or other marks Options Border Erase Erases equal amounts on all edges of your output image Up to 2 0 in 0 1 increments can be erased Edge Erase Use to erase a specific amount fr...

Page 164: ...ext documents 200x200 Recommended for average quality text documents and line art 300x300 Recommended for high quality text documents and line art Can also be used for medium quality photos and graphi...

Page 165: ...to confirm the new setting NOTE Changing the Quality File Size may affect the Scan Presets option selected Options Normal Quality Use this option to produce good quality images and the smallest file s...

Page 166: ...to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from its initial default settings Most...

Page 167: ...hine what to do when the document destination folder already contains a document with the same name as your current scan job Options Rename New File Use this option when you want the machine to name t...

Page 168: ...the machine to name the new file or folder with a unique name along with the current date and time File Format Use this feature to temporarily change the file type of the scanned image file at the des...

Page 169: ...ents These fields must be enabled when creating the template at the Web UI NOTE If your selected template does not contain any enabled fields the Document Management Fields button will not be availabl...

Page 170: ...segments until the whole job has been scanned When the entire job has been scanned select Build Job Controls and select End Build Job The job is processed as a single job Options Off The feature is s...

Page 171: ...ng Refresh Destinations Select the Refresh Destinations tab to access the Update Template List feature Touch the Update Template List button if the template has been recently created or modified The s...

Page 172: ...E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have a netwo...

Page 173: ...Quick Reference Guide Page 8 1 8 E mail E mail 8 2 Basic Settings 8 7 Advanced Settings 8 11 Options 8 18 Authentication Mode 8 22...

Page 174: ...remove recipients and edit the subject line Depending on the options enabled and how your machine has been configured you may have to select All Services and E mail to display the E mail feature tabs...

Page 175: ...e this option to enter the e mail address of the recipient you wish to be copied on the e mail job without their name being displayed on the e mail Edit Subject Use this option to edit the default e m...

Page 176: ...ange the keypad to show upper or lower case accented characters or numbers by selecting the appropriate button Use the Back button to delete the previously entered character Manually If you already kn...

Page 177: ...own scroll buttons to locate the recipient Highlight the recipient in the list and select the Add button Continue this process until you have added all the required recipients and on completion select...

Page 178: ...fined by the LDAP For example the LDAP server can return a search query And as Andrew Smith when the result Andrews James may have been expected The lastname firstname or firstname lastname display is...

Page 179: ...feature One button can be selected in each column Multiple options can be selected for each job if required To view all the options for a feature select More Most feature screens include three buttons...

Page 180: ...can also be programed Options 1 Sided Use this option for originals that are printed on 1 side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this...

Page 181: ...feature to select the type of original being scanned Options Photo Text Use for originals containing photographs and text Photo Use for continuous tone photographs or high quality printed half tone o...

Page 182: ...lectronically This option produces the smallest output file size for OCR Use this option for documents which will be processed using Optional Character Recognition OCR software This option produces th...

Page 183: ...if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from its init...

Page 184: ...Options Lighten Darken Adjusts the lightness or darkness of the output To darken the output press the scroll down button To lighten the output press the scroll up button Background Suppression This op...

Page 185: ...rences between the image densities within the output Select a lower setting to improve the image quality of pictures Select a higher setting to produce more vivid blacks and whites for sharper text an...

Page 186: ...e this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientations Sel...

Page 187: ...hole punch staple or other marks Options Border Erase Erases equal amounts on all edges of your output image Up to 2 0 in 0 1 increments can be erased Edge Erase Use to erase a specific amount from a...

Page 188: ...ext documents 200x200 Recommended for average quality text documents and line art 300x300 Recommended for high quality text documents and line art Can also be used for medium quality photos and graphi...

Page 189: ...nfirm the new setting NOTE Changing the Quality File Size may affect the Scan Presets option selected Options Normal Quality Use this option to produce good quality images and the smallest file size H...

Page 190: ...xt next to the feature button called a Job Review Summary reflects the current settings for that feature A checked circle indicates that this feature has been modified from its initial default setting...

Page 191: ...t A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms Multi page Tiff Multi Page Tagged Image File Format One TIFF file containing severa...

Page 192: ...l transmission cannot be intercepted by an unauthorized recipient This feature will only be available if the following conditions apply E mail is installed and enabled Network Authentication is config...

Page 193: ...the Reply To feature to alter the default address to which replies to an e mail job can be sent Message Body Use this feature to edit the default e mail message The message body is the text contained...

Page 194: ...E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have a netwo...

Page 195: ...Quick Reference Guide Page 9 1 9 Print Introduction to Print 9 2 Print Driver Features 9 3 Print Drivers 9 4...

Page 196: ...nter NOTE More detailed information about printing is contained either in the Print Driver screens or in the electronic user guides that accompany the Print Drivers To access the many Print Drivers wh...

Page 197: ...losing the driver Defaults Resets the current tab and all its settings to the system default values The action of this button applies only to the current tab All other tabs remain unchanged Default Al...

Page 198: ...re information about a specific feature please refer to the online Help facility provided as part of the Print Driver software Paper Output Used to select options such as the job type and the output r...

Page 199: ...ts option to add additional sheets before or after a specified page Enter the number of inserts required and select the insert stock Use the Exceptions option to print specified pages onto special sto...

Page 200: ...vanced programing features for your print job Use the scroll arrows to move through the options Clicking on a plus symbol will display further choices Image Options Use the options available in this t...

Page 201: ...of a document and add watermarks Documents can be printed 1 Up 2 Up and so on up to 16 Up Booklets can also be created Use the Watermark option to display for example the word DRAFT or CONFIDENTIAL ac...

Page 202: ...Page 9 8 Quick Reference Guide...

Page 203: ...Quick Reference Guide Page 10 1 10 LAN Fax Introduction to LAN Fax 10 2 LAN Fax Setup 10 3...

Page 204: ...nd you can send it to the required destination without leaving your workstation NOTE LAN Fax is only available on a WorkCentre Pro configuration machine and Embedded Fax must be enabled To send a LAN...

Page 205: ...to the default settings Cancel Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened Any changes made are lost Help Select Help in the bo...

Page 206: ...field The name and the fax number must be entered When entering a new recipient you are also able to add them to your personal phonebook The Recipients are displayed in the Fax Recipient List To dele...

Page 207: ...select a specific rate at which to send your fax and use Fax Resolution to adjust the quality A Send Time can be entered to send the fax at a specified time Use the Fax Dialing Options to add a dialin...

Page 208: ...Page 10 6 Quick Reference Guide...

Page 209: ...Quick Reference Guide Page 11 1 11 Maintenance Consumables 11 2 Cleaning the Machine 11 4 Further Assistance 11 5...

Page 210: ...tenance procedure that is NOT specifically described in the documentation supplied with your machine Customer Replaceable Units There are 5 replaceable units on the machine Xerographic Module Toner Ca...

Page 211: ...of these cartridges contains a maximum of 2000 staples To replace a staple cartridge follow the instructions on the User Interface or refer to the Maintenance section of the Training and Information...

Page 212: ...s of your machine please refer to the Training and Information CD CD2 contained in the CD Pack delivered with your machine 1 Document Glass and Constant Velocity Transport Glass Apply Xerox Cleaning F...

Page 213: ...com or contact the Xerox Welcome and Support Center quoting the machine serial number 1 Press the Machine Status button on the control panel 2 The Machine Information screen displays Select Machine D...

Page 214: ...Page 11 6 Quick Reference Guide...

Page 215: ...Quick Reference Guide Page 12 1 12 Troubleshooting General 12 2 Fault Clearance 12 3 Xerox Welcome and Support Centre 12 4 Troubleshooting Tips 12 5...

Page 216: ...llow the machine at least two hours to adjust to its new environment depending on the extent of the change Follow routine maintenance schedules for cleaning areas such as the document glass and Touch...

Page 217: ...utomatically be reprinted once the paper jam is cleared 2 Paper jams The fault screen will indicate the location of the jam Use the green handles and knobs indicated in the instructions displayed to r...

Page 218: ...he following information The nature of the problem the Machine Serial number the fault code if any plus the name and location of your company Locating the serial number NOTE The serial number can also...

Page 219: ...removed by other means Document Handler Documents will not feed through the Document Handler Ensure that all staples or paper clips have been removed from the originals Ensure the document handler is...

Page 220: ...h paper fanning the edges of the paper first to separate the pages If the problem is not resolved check for obstructions where paper enters the machine Paper Jams inside the machine Check the Paper Pa...

Page 221: ...d the finisher tray frequently Do not remove stapled sets while the finisher is compiling Check the paper tray guides are locked into position against the paper When using large paper remove any outpu...

Page 222: ...y Check the paper tray guides are locked into position against the paper Output Quality Stray marks or black marks from hole drilled originals are not removed Use the Edge Erase to erase the edge with...

Page 223: ...e paper stack Run the job from the document glass Check the quality of the original Use Border Erase or Edge Erase to remove lines from the edges of the document Turn on Background Suppression Load fr...

Page 224: ...g Check the quality of the original Clean the document glass if it is being used Rotate the original 180 degrees and try the job again The machine cannot sense the size of the original on the glass Se...

Page 225: ...her assistance The machine answers calls but does not accept incoming data If the job contains several graphics the machine may not have enough memory The machine will not answer if memory is low Remo...

Page 226: ...Page 12 12 Quick Reference Guide...

Page 227: ...6 9 Network Scanning 7 11 Annotation Copy 4 23 Authentication Mode E mail 8 22 Internet Fax 6 19 Network Scanning 7 24 Server Fax 5 35 B Basic Copying 4 3 Basic Faxing Embedded Fax 5 4 Server Fax 5 26...

Page 228: ...F Fault Clearance Troubleshooting 12 3 Fault Messages will not clear Troubleshooting Tips 12 11 Fax 5 2 Troubleshooting Tips 12 11 Fax Reports Embedded Fax 5 20 Fax Sending Features Embedded Fax 5 14...

Page 229: ...al Input Copy 4 15 E mail 8 14 Embedded Fax 5 11 Internet Fax 6 12 Network Scanning 7 14 Server Fax 5 33 Original Type E mail 8 9 Network Scanning 7 9 Output Copy 4 4 Hole Punched 4 4 Stapling 4 4 Out...

Page 230: ...6 Sending an Internet Fax 3 8 Sides Scanned Embedded Fax 5 8 Internet Fax 6 7 Server Fax 5 29 Special Pages Print 9 5 Stapled Output 4 4 Starting Rate Embedded Fax 5 18 Stored Programming Copy 4 28 S...

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