Xerox 604P18228, Quick Reference Manual

Page: 109 / 230

Quick Reference Guide Page 5-17
Fa
x
Cover Letter
Use this option to add a cover letter to your fax job. Users can add text in the ’To’,
’From’ and ’Comment’ fields.
NOTE: The Cover Letter title is added automatically.
Options:
Off
The feature is switched off.
On
Use to enable the Cover Letter feature.
To; From and
Comment
Fields
This feature allows you to create, modify or delete comments that you want to
appear on the fax
Cover Letter . Up to 10 comments can be stored on the machine.
The options are as follows:
HINT: Only one Comment can be selected at a time.
To
Displays the recipient’s fax number or name. Select the keyboard button to
amend the recipient’s name.
From
Displays the sending machines local name. Select the keyboard button to
amend the sender’s name.
Comment
Use the up/down scroll buttons to move through the list. The selected
Comment displays in the comment area on the Cover Letter . Selecting No
Comment will leave the comment text region blank.
To add or modify a comment select a numbered comment box from the
comment list and select
Edit . Using the keyboard enter the comment you
wish to store or modify the existing comment. A maximum of 30 characters
can be entered. To delete a comment, select the comment box from the list
and select
Delete.