Toshiba e-STUDIO GL-1020, Administrator'S Manual, Page: 193 / 323

06_TAManageAddressBk.fm Modified: 9/19/02
Template Version 1.0
GL-1020 Administrator’s Guide
193
MANAGING THE ADDRESS BOOK
TopAccess comes with an address book feature. You can:
„
Enter names and create groups for use with the Send to Email
or Send to iFax agents.
„
Set up the address book in advance or add recipients while
you create a recipient list for a Send to Email or Send to iFax
transmission.
„
Build a recipient list that contains one or more contacts or
groups.
As administrator you are responsible for maintaining the address
book, which can be accessed by all users.
Adding or Editing a Contact
1 On the
Administration
tab, click the Address Book submenu.
The Address Book Contacts List page opens.
2 Click
New
or check the box to select the contact to edit, and
click
Edit .
The Contact Properties page opens.
3 Type in or edit the last and first names. Each may be no more
than 32 characters.
4 Type in or edit the email address, which is limited to 90
characters.
5 To add the contact to a group, click the group(s) in the group
display.
If a group is not selected, the contact’s address appears in the
“No Group” list of addresses. These are not assigned to any
group.
6 Click
OK
to save the new or edited address.
7 If adding, click
Reset
to clear all the field entries so you can
add another address.
Adding or Editing a Group
1 On the
Administration
tab, click the Address Book submenu.
The Address Book Contacts List page opens.
2 Click the
Groups
link.
The Group Properties page opens.