ScanSoft OMNIPAGE 15 Manual Download

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88 Chapter 7

If you are performing multiple tasks at once, such as recognizing and
printing, OCR may take longer.

Supported file types

Supported image file formats for loading are TIFF, PCX, DCX, BMP,
JPEG, JB2, JP2, GIF, PNG, XIFF, MAX, PDF.

Supported file types for saving recognition results as text are:

HTML 3.2, 4.0

Microsoft Excel 97, 2000, XP, 2003

Microsoft PowerPoint 97

Microsoft Publisher 98

Microsoft Word 97, 2000, XP, 2003 (WordML)

OmniPage Documents

PDF (Normal), Edited, with image on text, with image substitutes

RTF Word 6.0/95, RTF Word 97, RTF Word 2000, RTF 2000

ExactWord

WordPad

WordPerfect 8, 9, 10

Text, Text with line breaks, Text - Formatted, Text - Comma Separated

Unicode Text, Unicode Text with line breaks, Unicode Text -

Formatted, Unicode Text - Comma Separated

Wave Audio Converter (to save recognized text being read aloud)

In OmniPage Professional 15 there is also support for: eBook, Microsoft
InfoPath (for forms), Microsoft Reader, and XML.

Summary of Contents for OMNIPAGE 15

Page 1: ......

Page 2: ...anties of merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of ScanSoft to notify any person of such revisio...

Page 3: ...NG OMNIPAGE 17 OmniPage Documents 17 The OmniPage Desktop 18 Basic Processing Steps 19 PROCESSING DOCUMENTS 21 Quick Start Guide 21 Processing methods 23 Manual processing 25 Processing with workflows 25 Processing from other applications 26 Processing with the Batch Manager 28 Defining the source of page images 29 Document to document conversion 31 Describing the layout of the document 32 Preproc...

Page 4: ...50 Text and image editing 52 On the fly editing 54 Reading text aloud 55 Working with Forms 56 SAVING AND EXPORTING 59 Saving and Exporting 59 Saving original images 60 Saving recognition results 61 Sending pages by mail 65 Other export targets 65 WORKFLOWS 67 Workflow Assistant 69 Batch Manager 73 Creating new jobs 74 Watched folders 78 Watched mailboxes 79 Barcode processing 80 Voice recognition...

Page 5: ... you have questions about how to use dialog boxes menu commands scroll bars drag and drop functionality shortcut menus and so on We also assume you are familiar with your scanner and its supporting software and that the scanner is installed and working correctly before it is setup with OmniPage 15 Please refer to the scanner s own documentation as necessary Online Help OmniPage online Help contain...

Page 6: ...get information on the dialog or message box Click anywhere to remove a context sensitive popup Help window Readme File The Readme file contains last minute information about the software Please read it before using OmniPage To open this HTML file choose Readme in the OmniPage Installer or afterwards in the Help menu Scanning and other information The ScanSoft web site at www scansoft com provides...

Page 7: ...ore precise See page 45 Ribbon Character map for easy insertion of non keyboard characters See page 48 Folder and sub folder input for specified file types when loading files OCR speed and accuracy improvements better zoning and format retention More new features appear in the list below Features unique to OmniPage Professional 15 OmniPage 15 has a Professional version for office environments The ...

Page 8: ...Converter 3 and Create 3 to unlock and create PDF files Supports tagged signed encrypted PDF files and much more See their own documentation SharePoint FTP site and ODMA support See page 29 New and streamlined support for SharePoint 2003 A more complete list of features and differences appears in online Help This icon is used throughout the guide to denote features that are available only in OmniP...

Page 9: ...er 5 5 128MB of memory RAM 256MB recommended 200MB of free hard disk space for application and sample files plus 60 65MB working space during installation Additionally 20 67MB per RealSpeakTM module 343MB for 9 languages 2MB per ASR speech recognition language 15MB for 7 languages 83MB for ScanSoft PDF Converter 16MB for ScanSoft PDF Create 5MB for Microsoft Installer MSI if not present it is incl...

Page 10: ...lications especially anti virus programs Log into your computer with administrator privileges if you are installing on Windows 2000 XP or Server 2003 If you own a previous version of OmniPage or if you are upgrading from demonstration software or an OmniPage Special Edition the installer asks your consent to uninstall that product To install OmniPage 1 Insert the OmniPage CD ROM in the CD ROM driv...

Page 11: ...rogram s installation but no scanner setup occurs at installation time Before using OmniPage 15 for scanning your scanner should be installed with its own scanner driver software and tested for correct functionality Scanner driver software is not included with OmniPage Scanner setup is done through the Scanner Setup Wizard You can start this yourself as described below Otherwise it appears when yo...

Page 12: ... is recommended By default OmniPage uses its own scanning interface located in the Scanner panel of the Options dialog box If you want to use your scanner s own interface instead choose Advanced settings and select this Click Hint editor and choose Edit hints only if you are experienced in configuring scanners or have been advised by Technical Support to do so Click Next to start the tests For the...

Page 13: ... the wizard request a fresh database download in the first screen then choose Use current settings with current device click Next and then Finish How to start the program To start OmniPage 15 do one of the following Click Start in the Windows taskbar and choose All Programs ScanSoft OmniPage 15 0 OmniPage Professional 15 0 Double click the OmniPage icon in the program s installation folder or on t...

Page 14: ...kbar Choose a workflow to start the program and run the workflow In OmniPage Professional 15 voice selection of workflow is possible Use OmniPage 15 with ScanSoft s PaperPort document management product to add OCR services See How to use OmniPage with PaperPort on page 16 Registering your software ScanSoft s online registration runs at the end of installation Please ensure web access is available ...

Page 15: ...are Sometimes uninstalling and then reinstalling OmniPage will solve a problem The OmniPage Uninstall program will not remove files containing recognition results or any of the following user created files Zone templates zon Training files otn User dictionaries ud OmniPage Documents opd Job files opj Workflow files xwf To uninstall from Windows 2000 XP or Windows Server 2003 you must be logged int...

Page 16: ... OCR program by right clicking on a text applications s PaperPort link selecting Preferences and then selecting OmniPage 15 as the OCR package OCR settings can be specified as with Direct OCR PaperPortprovides the easiest way to turn paper into organized digital documents that everybody in an office can quickly find and use PaperPort works with scanners multifunction printers and networked digital...

Page 17: ...cing of graphics Documents in OmniPage A document in OmniPage consists of one image for each document page After you perform OCR the document will also contain recognized text displayed in the Text Editor possibly along with graphics tables and form elements OmniPage Documents An OmniPage Document opd contains the original page images optionally pre processed with any zones placed on them After re...

Page 18: ...ditor The Image Panel has an Image toolbar and the Text Editor has a Formatting toolbar OmniPage toolbox This Toolbox lets you drive the processing Document Manager This provides an overview of your document with a table Each row represents one page Columns present statistical or status information for each page and where appropriate document totals Image Panel Text Editor Document Manager Image t...

Page 19: ...lbar Performs basic functions Image toolbar Performs image zoning and table operations Formatting toolbar Formats recognized text in the Text Editor Verifier toolbar Controls the location and appearance of the verifier Reorder toolbar Modifies the order of elements in recognized pages Form Drawing toolbar Creates new form elements Form Arrangement toolbar Arranges and aligns form elements The Form...

Page 20: ...ferent destinations different file types with different settings and levels of formatting Using OmniPage you can choose from the following processing methods Automatic Manual Combined or Workflow You can start recognition from other applications using the Direct OCR feature of OmniPage and can also schedule processing to run at a later time Processing methods are detailed in the next chapter and i...

Page 21: ...s is not already done Configures OmniPage to work with your scanner 2 Select Start All Programs ScanSoft OmniPage 15 0 OmniPage Professional 15 0 Opens OmniPage on your com puter 3 Place the document correctly in your scanner 4 From the Get Page drop down list select a scan option for your document black and white grayscale or color Allows you to determine how pic tures or colored texts and back g...

Page 22: ...ects have not been recog nized correctly The OCR Proofreader operates like a spell checker in a word pro cessing program but with added OCR specific features It removes markings from words you proof 9 Click in the Text Editor Select Text Editor views one after another to see how the page appears in each view Each Text Editor view defines a formatting level This guides you which level to choose at ...

Page 23: ...ges are handled You can process the document page by page with different settings for each page The program also stops between each step acquiring images performing recognition exporting This lets you for instance draw zones manually or change recognition language s You start each step by clicking the three buttons on the OmniPage Toolbox Combined You can process a document automatically and view ...

Page 24: ... page 69 In other applications You can use the Direct OCR feature to call on the recognition services of OmniPage while working in your usual word processor or similar application See How to set up Direct OCR on page 26 OmniPage is automatically linked to the PaperPort document management program At a later time You can schedule OCR jobs or other processing jobs in OmniPage Batch Manager to be per...

Page 25: ... this default in the Process panel of the Options dialog box Processing with workflows A workflow consists of a series of steps and their settings It does not have to conform to the 1 2 3 pattern of traditional processing Workflows allow you to handle recurring tasks more efficiently because all the steps and their settings are pre defined To run a workflow with OmniPage closed Right click on the ...

Page 26: ...ther applications You can use the Direct OCR feature to call on the recognition services of OmniPage while you work in your usual word processor or other application First you must establish the direct connection with the application Then two items in its File Menu open the door to OCR facilities How to set up Direct OCR 1 Start the application you want connected to OmniPage Start OmniPage open th...

Page 27: ...ages place them correctly in the scanner 2 Use the target application s File Menu item Acquire Text Settings to specify settings to be used during recognition Any settings not offered take their values from those last used in OmniPage Settings changed for Direct OCR are also changed in OmniPage 3 Use the File Menu item Acquire Text to acquire images from scanner or file 4 If you selected Draw zone...

Page 28: ...e job is set up so long as it is running at job start time If you are scanning pages your scanner must be functioning at job start time with the pages loaded in the ADF Here is how to set up your first job 1 Click Batch Manager in the Process menu or in the Windows Start menu select All Programs ScanSoft OmniPage 15 0 OmniPage Batch Manager The Batch Manager window appears Click the Create Job but...

Page 29: ...r to scan multi page documents The images from scanned documents can be input directly into OmniPage or may be saved with the scanner s own software to an image file which OmniPage can later open Input from image files You can create image files from your own scanner or receive them by e mail or as fax files OmniPage 15 can open a wide range of image file types Select Load Files in the Get Pages d...

Page 30: ...ale scanning For best OCR accuracy use this for pages with varying or low contrast not much difference between light and dark and with text on colored or shaded backgrounds Scan color Select this to scan in color This will function only with color scanners Choose this if you want colored graphics texts or backgrounds in the output document For OCR accuracy it offers no more benefit than grayscale ...

Page 31: ...n ADF Select Automatically scan pages in the Scanner panel of the Options dialog box and define a pause value in seconds Then the scanner will make scanning passes automatically pausing between each scan by the defined number of seconds giving you time to place the next page Document to document conversion A major new feature of OmniPage Professional 15 is that it can open not only image files but...

Page 32: ...cisions It decides whether text is in columns or not whether an item is a graphic or text to be recognized and whether to place tables or not Single column no table Choose this setting if your pages contain only one column of text and no table Business letters or pages from a book are normally like this Multiple columns no table Choose this if some of your pages contain text in columns and you wan...

Page 33: ...d pages from now on The template zones are also applied to the current page replacing any existing zones If auto zoning yielded unexpected recognition results use manual processing to rezone individual pages and re recognize them Preprocessing Images To improve OCR results you can enhance your images before zoning and recognition using the Image Enhancement tools To open the Image Enhancement wind...

Page 34: ... Be sure you know which image you are editing Good brightness and contrast settings play an important role in OCR accuracy Set these in the Scanner panel of the Options dialog box or in your scanner s interface The diagram illustrates an optimum brightness setting After loading an image check its appearance If characters are thick and touching lighten the brightness If characters are thin and brok...

Page 35: ...ol carrying out different operations under different circumstances for example to pick a color for the Fill operation or to catch the deskew line Zoom F6 click the tool then use the left mouse button to zoom in on your image or the right mouse button to zoom out You can also use the mouse wheel for zooming in and out even in the inactive view In the active view the and buttons serve the same purpo...

Page 36: ...tion and lightness of your primary image Crop if you decide to use only a given part of your image click the Crop tool then select the area to keep and the rest of the image will be removed Rotate click this tool to rotate by 90 180 or 270 degrees and or flip your image or its selected area Despeckle click this tool to remove stray dots from your image Despeckle works on the OCR image at 4 levels ...

Page 37: ... time you want to see what output a certain step resulted in double click it in the History list To discard changes you have performed with a given tool but before applying it select the step in the list then click the Reset button To restore the image as it was before you started the current enhancement session click the Discard all changes button Saving and applying templates If you have a numbe...

Page 38: ...ocessed by the workflow Apply enhancement template and display the workflow will apply the selected image enhancement template and will also display the image so that you can make further edits to it Zones and backgrounds Zones define areas on the page to be processed or ignored Zones are rectangular or irregular with vertical and horizontal sides Page images in a document have a background value ...

Page 39: ...er recognition the page will return with an ignore background and new zones round all elements found on the background Zone types and properties Each zone has a zone type Zones containing text can also have a zone contents setting alphanumeric or numeric The zone type and zone contents together constitute the zone properties Right click in a zone for a shortcut menu allowing you to change the zone...

Page 40: ...Text Editor as a form element Afterwards in True Page view you can edit form layout and modify the properties of form elements Form zones are available in OmniPage Professional 15 only Working with zones The Image toolbar provides zone editing tools One is always selected When you no longer want the service of a tool click a different tool Some tools on this toolbar are grouped Only the last selec...

Page 41: ... example on a process background A full set of zoning diagrams appear in the Online Help When you draw a new zone that partly overlaps an existing zone of a different type it does not really overlap it the new zone replaces the overlapped part of the existing zone The following zone types are prohibited Speed zoning lets you do manual zoning quickly Activate the zone selection cursor then move the...

Page 42: ...m the outer edges of a table Using the table tools you can insert row and column dividers move and remove dividers Click the Place Remove all dividers tool to have dividers in a table auto detected and placed You can specify line formatting for table borders and grids from a shortcut menu You will have greater choice for editing borders and shading in the Text Editor after recognition Using zone t...

Page 43: ...isplay the images Templates accept ignore and process zones and backgrounds They can therefore be useful to define which parts of the pages to process with auto zoning and which parts to ignore Process zones or process background areas from a template may be replaced during recognition by a set of smaller zones specific zone types will be assigned to these zones How to save a zone template Select ...

Page 44: ...Current button Zones from the new template are applied to the current page replacing any existing zones They are also applied as explained above How to remove a template file Open the Zone Template Files dialog box Select a template and click the Remove button Zones already placed by this template are not removed Template files can be deleted only from the operating system How to include a templat...

Page 45: ...ertain characters in the word these are shown with a yellow highlight both in the Editor and the OCR Proofreader Choose to have non dictionary words marked or not in the Proofing panel of the Options dialog box All markers can be shown or hidden as selected in the Text Editor panel of the Options dialog box You can also show or hide non printing characters and header footer indicators The Text Edi...

Page 46: ...he Standard toolbar or choose Proofread OCR in the Tools menu 2 Proofing starts from the current page but skips text already proofed If a suspected error is detected the OCR Proofreader dialog box colors the suspect word in its context adds a yellow highlight to any suspect characters and provides a picture of how the word originally looked in the image The explanation says Suspect word or Non dic...

Page 47: ...anager if proofing ran to the end of the page Voice driven proofing is available in OmniPage Professional 15 See Voice recognition on page 81 The proofreader s suggestions are numbered Speak the number of the suggestion you want to accept Verifying text After performing OCR you can compare any part of the recognized text against the corresponding part of the original image to verify that the text ...

Page 48: ... in the Formatting Toolbar or choose Character Map from the View menu and click Show Under the Character Map menu item you have additional options Recent Characters Only click this option to display only the 36 recently used characters in the formatting toolbar This is useful if you work with a limited set of characters to be inserted Character Sets choose this then select all the character sets t...

Page 49: ...ls menu and click New Loading or unloading a user dictionary Do this from the OCR panel of the Options dialog box or from the User Dictionary Files dialog box Editing or removing a user dictionary Add words by loading a user dictionary and then clicking Add in the OCR Proofreader dialog box You can add and delete words by clicking Edit in the User Dictionary Files dialog box You can also import wo...

Page 50: ... OmniPage 15 offers two types of training manual training and automatic training IntelliTrain Data coming from both types of training are combined and available for saving to a training file When you leave a page on which training data was generated you will be asked how to apply it to other existing pages in the document Manual training To do manual training place the insertion point in front of ...

Page 51: ...ant to be prompted to save your unsaved training data when you close OmniPage select that option in the Proofing panel of the Options dialog box Unsaved training data is stored in an OmniPage Extended Document If you do not save the training data it is discarded when OmniPage is closed To save a training file into an OPD load it and save to the file type OmniPage Document Extended Saving training ...

Page 52: ... change the font type size and attributes bold italic underlined for selected text Editing paragraph attributes In all views except Plain Text view you can change the alignment of selected paragraphs and apply bulleting to paragraphs Paragraph styles Paragraph styles are auto detected during recognition A list of styles is built up and presented in a selection box on the left of the Formatting too...

Page 53: ...table cells with the alignment buttons in the Formatting toolbar and the tab controls in the ruler Hyperlinks Web page and e mail addresses can be detected and placed as links in recognized text Choose Hyperlink in the Format menu to edit an existing link or create a new one Editing in True Page Page elements are contained in text boxes table boxes and picture boxes These usually correspond to tex...

Page 54: ...d page Conversely when you modify elements in the Text Editor s True Page view this changes the zones on that page Two linked tools on the Image toolbar control on the fly zoning One of these tools is always active whenever no recognition is in progress Click this to activate on the fly editing The red signal shows there are no stored zoning changes Click this to turn on the fly editing off Your z...

Page 55: ...tion names are spoken Current word Ctrl Numpad 1 One word to the right Ctrl right arrow One word to the left Ctrl left arrow A single line Place the insertion point in the line Next line Down arrow Previous line Up arrow Current sentence Ctrl Numpad 2 From insertion point to end of sen tence Ctrl Numpad 6 From start of sentence to insertion point Ctrl Numpad 4 Current page Ctrl Numpad 3 From top o...

Page 56: ... mainly as PDF in an office environment into OmniPage Professional 15 recognize them and edit their content layout or both in True Page view Draw form zones over the relevant areas of your image before recognition or choose Form as recognition layout then use the two toolbars Form Drawing and Form Arrangement to make modifications and produce a fillable form and save it in the following formats PD...

Page 57: ...urposes Graphic Use this tool to select areas of your form that are to be treated as graphics Fill text Click this tool to create fillable text fields These are fields where you want people to enter text Comb Use this tool to create a text field consisting of boxes This is typically used for information such as ZIP codes Checkbox Click this tool and draw Checkboxes typically for Yes No questions a...

Page 58: ...cal arrangement tools The commands of the Form Arrangement toolbar are also accessible from the shortcut menu of any form element Editing Form object properties To edit a form object directly select it then right click the given element to display its shortcut menu You can edit the appearance or the properties of any form element here Use the following commands Form Object Appearance use the tabs ...

Page 59: ... the recognized text With automatic processing and in Batch Manager jobs you specify where to save first before processing starts A workflow may contain one or more saving steps even to different targets for instance to file and to mail A Batch Manager job must contain at least one saving step See Chapter 6 Workflows Saving and Exporting If you want to work with your document again in OmniPage in ...

Page 60: ...cted zone image s only the current page image selected page images or all images in the document For multiple zones or multiple pages you can have all images in a single multi page image file providing you set TIFF MAX DCX JB2 or Image only PDF as file type Otherwise each image is placed in a separate file OmniPage adds numerical suffixes to the file name you provide to generate unique file names ...

Page 61: ...he export See Selecting converter options on page 63 5 Click OK The document is saved to disk as specified If Save and Launch is selected the exported file will appear in its target application that is the one associated with the selected file type in your Windows system or in the advanced saving options for your selected file type converter Selecting a formatting level The formatting level for ex...

Page 62: ...ames Text will then flow from one column to the other which does not happen when text boxes are used True Page This keeps the original layout of the pages including columns This is done with text picture and table boxes and frames This is offered only for target applications capable of handling these True Page formatting is the only choice for XML export and for all PDF export except to the file t...

Page 63: ...ort Converters dialog box from the Tools menu Choose the heading Multiple converters Select a converter and click Create from This will make a copy of the selected converter that you can freely modify without overwriting the original one The new converter appears in the list Select it and click Options to specify its settings You receive a list of all text converters followed by all image converte...

Page 64: ...searched in a PDF viewer and edited in a PDF editor PDF Edited Use this if you have made significant editing changes in the recognition results You have three formatting level choices including True Page The PDF file can be viewed searched and edited PDF with image on text The PDF file is viewable only and cannot be modified in a PDF editor The original images are exported but there is a linked te...

Page 65: ... Microsoft Outlook To send pages by e mail With automatic processing select Send in Mail as the setting in the Export Results drop down list on the OmniPage Toolbox The Export Options dialog box appears as soon as the last available page in the document is recognized or proofed With manual processing select Send in Mail as the setting in the Export Results drop down list and then click its button ...

Page 66: ... are directed to FTP or SharePoint log in and invited to specify the required path If an ODMA compliant Document Management System DMS is detected in your computing environment it will be offered If you have access to more than one DMS the system default will apply The ODMA server must be pre configured to accept the file types to be exported from OmniPage Professional as defined by their extensio...

Page 67: ...e designed for efficient whole document processing They cannot handle recognizing or saving single or selected pages from a document You should use manual processing for such cases Some workflows run without user interaction Workflows needing interaction are those with a manual image enhancement step a manual zoning step a proofing editing step or when run time prompting is requested for input or ...

Page 68: ... requiring interaction image enhancement manual zoning or proofing the program presents pages for attention 6 When a page is enhanced zoned or proofed click the Page Ready button in the Toolbox to move to the next page 7 When the last page is enhanced zoned or proofed or when you no longer want to do zoning or proofing press the appropriate Document Ready button on the Toolbox Any pages without zo...

Page 69: ...access to five target formats using default settings Word Excel PDF TXT and WordPerfect Only workflows with run time prompting for input files are listed here Pressing Stop while a workflow is running pauses it Click Start to resume processing If you pause a workflow maybe do some manual processing and then save the document as an OmniPage Document when you later open that OmniPage Document the in...

Page 70: ...t of existing workflows These are the sample workflows plus any you have created Select one as source Its steps will appear in the workflow diagram on the right If you selected a workflow as source you proceed by modifying its steps and settings See the next section If you save the workflow to a new name the changed settings apply to the new workflow only and are not written back to the workflow u...

Page 71: ...is defined After defining the input settings define the path for your input files automatic image preprocessing operations e g rotate deskew despeckle and PDF security settings Then click Next to choose your second step Use this to add the selected step to your workflow This shows the steps you have chosen This shows all possible steps ...

Page 72: ...ngs and proceed Use Back to return to earlier steps and modify their settings If you select a different step all the steps following it will be deleted To place multiple saving steps always use Next After each saving step is chosen and its settings specified you still have a full choice of saving icons Finally select Finish Workflow and click Next ...

Page 73: ...below the place you want to insert the new step Click the icon of the new step To replace a step select its icon in the workflow diagram and click the replacement step icon Then recreate the subsequent steps and settings When all changes are made move to the Finish Workflow step You can create a new workflow by modifying an existing one Click New Workflow in the Workflow drop down list choose the ...

Page 74: ...lly timing a workflow To do this start the Batch Manager as described above and click the Create Job icon or choose Create Job from the File menu The Job Wizard starts First you need to define your job type You can create five different types instances of two basic categories Normal and Watch type Normal and Watch type jobs may have a recurrence pattern The latter are tailored to monitor a specifi...

Page 75: ...eted when the job is completed If you wish you can set e mail notification as well From the next panel onwards you can construct your job as you normally do with Workflows Set your starting point Fresh Start or Existing Workflows and proceed as described in Creating workflows on page 70 The Options dialog box in the Batch Manager is in the Tools menu Its General panel has an option Enable OmniPage...

Page 76: ... but there is no processing Inactive Created with timing instruction Do not start now or any deactivated jobs Expired Scheduled job but start time is in the past Collecting Watching in progress but the job is waiting for all incoming files to arrive Paused User has paused the job and not yet resumed it Closing Watch type job is saving its result Starting The status right before Running Displays wh...

Page 77: ...y job Use the Edit menu to send a copy of a job s status report to Clipboard Use Save OPD As in the File menu to save any intermediate result of a paused job to an OPD file To remove data files storing data of any previously run job click Edit then choose Clear Occurrence Clear All Occurrences removes all data for all job occurrences These two options are useful to free disk space but cleared occu...

Page 78: ...cessed automatically on arrival even if no one is in attendance Typically these are reports or form like documents that are delivered repeatedly or at recurring intervals for example each week or month To use this facility prepare a set of folders or e mail folders to be watched You should not use these folders for other purposes not even for barcode driven jobs When setting up such a job choose F...

Page 79: ... month when you keep your computer running to collect and process monthly reports arriving from afar When files enter a watched folder the program waits approximately for the interval specified in Batch Manager Options for more files to arrive in order to process them together When files cease to arrive processing starts To finish the watching early choose Deactivate Job Then you can modify the jo...

Page 80: ...b processing is driven by placing the barcode cover page image along with document images into a watched barcode folder For scanner input you have to 1 Create a workflow that contains the processing steps you need with Scan Images as first step 2 Print a barcode page that identifies the workflow 3 Start barcode processing from scanner To scan with a barcode page 1 Place the barcode cover page on t...

Page 81: ...tarted as soon as a barcode cover page is placed in the specified watched folder 3 The workflow will process image files arriving in the folder after the cover page 4 The workflow will be completed at the specified end time of the job or each time a new barcode cover page is detected You can copy the barcode cover page image and the image files into the watched barcode folder yourself or direct ot...

Page 82: ...ak the name of a workflow or say its number to have the workflow start invoking OmniPage Professional 15 if necessary The following commands are available OmniPage number number OmniPage workflow name OmniPage Batch Manager OmniPage Exit The last command removes the OmniPage Agent icon from the taskbar Use the Start menu or the General panel of the Options dialog box to restore it Proofing When yo...

Page 83: ...y and so on Please see your Windows documentation for information on optimizing your system and application performance On supported file formats see the Online Help Solutions to try first Try these solutions if you experience problems starting or using OmniPage Make sure that your system meets all the listed requirements See System requirements on page 9 Make sure that your scanner is plugged in ...

Page 84: ...recommended when you cannot resolve crashing problems or if OmniPage has stopped running altogether See Windows online Help for more information To test OmniPage in safe mode 1 Restart your computer in safe mode by pressing F8 immediately after you see the Starting Windows message 2 Launch OmniPage and try performing OCR on an image Use a known image file for instance one of the supplied sample im...

Page 85: ...lp for instructions Increase the amount of free hard disk space Increase your computer s physical memory RAM More memory optimizes OCR performance See System requirements on page 9 Increasing disk space Problems may occur if your system runs low on free disk space Try these solutions for low disk space problems Empty the Windows Recycle Bin Close all open applications and delete the tmp files in t...

Page 86: ...htness and contrast sliders in the Scanner panel of the Options dialog box You may need to experiment with different settings combinations to get the desired results Use the Image Enhancement Tools to optimize your image for OCR Check the resolution of the original image Hover the cursor over a page thumbnail for a popup display If the resolution is significantly above or below 300 dpi recognition...

Page 87: ...200 dpi Ask senders to transmit files directly to your computer via fax modem if you both have one You can save fax images as image files and then load them into OmniPage See Input from image files on page 29 System or performance problems during OCR Try these solutions if a crash occurs during OCR or if processing takes a very long time Resolve low memory and low disk space problems See Testing O...

Page 88: ... Microsoft Publisher 98 Microsoft Word 97 2000 XP 2003 WordML OmniPage Documents PDF Normal Edited with image on text with image substitutes RTF Word 6 0 95 RTF Word 97 RTF Word 2000 RTF 2000 ExactWord WordPad WordPerfect 8 9 10 Text Text with line breaks Text Formatted Text Comma Separated Unicode Text Unicode Text with line breaks Unicode Text Formatted Unicode Text Comma Separated Wave Audio Co...

Page 89: ...suspect 45 Checkbox tool F 57 Checking OCR results 47 Circle text tool F 57 Clipboard 65 Color images 60 markers 47 scanning 30 Comb tool F 57 Comparing recognized words with originals 47 Composition of workflows 67 Contrast 30 86 Converters multiple 63 Converting from PDF 65 Converting image files 69 Copying pages to Clipboard 65 Creating Batch Manager jobs 29 training data 51 workflows 70 Crop E...

Page 90: ... Toolbar 58 Form Drawing Toolbar 57 Form zone 40 Formatted Text view 46 62 Formatting levels 28 45 61 Formatting toolbar 18 Frames 53 62 87 G Graphic tool F 57 Graphic zone 40 Graphics editing 53 in export 61 Grayscale images 60 scanning 30 Grouping elements 53 H Header footer indicators 45 Hearing texts read aloud 56 Hiding showing markers 45 Horizontal Alignment tools F 58 Hue Saturation E 36 Hy...

Page 91: ...5 Non printing characters 45 Numeric zones 39 O OCR Batch Manager 28 73 checking OCR results 47 Direct OCR 26 poor performance in 87 proofreading results 46 settings for Direct OCR 26 Workflows 25 OCR Brightness E 36 OCR image 34 OmniPage activating 15 documents in 17 earlier versions 10 installing 10 new features 7 registering 14 reinstalling 15 starting 11 testing 84 uninstalling 15 OmniPage Des...

Page 92: ...Re training 50 Rotate E 36 Running Batch Manager jobs 75 workflows 68 workflows by voice 81 S Safe mode 84 Sample image files 21 84 Saving and launching 61 as OmniPage Document 59 documents 59 options 62 original images 60 recognition results 61 steps in workflows 72 text 61 to file 60 to multiple file types 63 training files 51 user dictionaries 49 zone templates 43 Saving and applying Image Enha...

Page 93: ...49 zone templates 43 URLs 53 User dictionaries 46 49 Using Direct OCR 27 V Verifying text 47 VerticalArrangementTools F 58 Views Formatted text 45 Plain Text 45 True Page 46 Voice recognition 81 W Watched folders 78 79 Watched mailboxes 79 Web page links 53 Wizard for scanner setup 11 Workflow Assistant 24 69 Workflows composition 67 creating 70 finishing 72 input 71 modifying 73 pausing and stopp...

Page 94: ...lements Copyright 1982 Merriam Webster Inc Copyright 1982 1985 Proximity Technology Inc Words are checked against the 80 307 90 406 105 785 and 115 784 word Proximity Collins Linguibases The Proximity Collins French German Italian Portuguese Brazilian Portuguese Continental Spanish Linguibases Copyright 1984 1985 1986 1988 William Collins Sons Co Ltd Copyright 1984 1985 1986 1988 Proximity Technol...

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ScanSoft OMNIPAGE 15, Manual

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