Ricoh BBP-PRSP213NW1 Manual Download Page 3

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Scanner Mode Screen.....................................................................................................................................79
Registering Scan Destinations......................................................................................................................... 80

Modifying Scan Destinations......................................................................................................................85
Deleting Scan Destinations..........................................................................................................................86

Basic Operation............................................................................................................................................... 87

Scan to E-mail/FTP/Folder.........................................................................................................................87
Basic Operation for Scan to USB...............................................................................................................90

Specifying the Scan Settings........................................................................................................................... 92

Specifying the Scanning Size According to the Size of the Original...................................................... 92
Adjusting Image Density..............................................................................................................................92
Specifying Resolution.................................................................................................................................. 93

Scanning from a Computer............................................................................................................................. 94

Using TWAIN scanner................................................................................................................................ 94
TWAIN Scanning.........................................................................................................................................94
Basic Operation for WIA Scanning........................................................................................................... 99

6. Sending and Receiving a Fax

Registering Fax Destinations Using the Control Panel............................................................................104

Sending a Fax................................................................................................................................................107

Using the Fax Function from a Computer (PC FAX).................................................................................... 120

Draft 2014/01/07

Summary of Contents for BBP-PRSP213NW1

Page 1: ...mbol For EU countries only 14 Notes to Users of Facsimile Unit 15 Important Safety Instructions 16 Notes to Users in the State of California 16 ENERGY STAR Program 17 1 Guide to the Machine Guide to Components 19 Exterior 19 Exterior 21 Interior 23 Control Panel 23 About Operation Tools 28 Initial Setup 29 Configuring Network Settings 30 Configuring the IP Address Settings 30 Wireless LAN Setup 32...

Page 2: ... a Paper Mismatch Occurs 62 Continuing Printing Using Mismatched Paper 62 Continuing Printing Using Mismatched Paper 62 Resetting the Print Job 62 Resetting the Print Job 62 4 Copying Originals Copier Mode Screen 63 Basic Operation 65 Canceling a Copy 66 Making Enlarged or Reduced Copies 67 Specifying Reduce Enlarge 67 Making Combined 2 sided Copies 69 Specifying Combined and 2 sided Copies 72 Cop...

Page 3: ...Basic Operation for WIA Scanning 99 6 Sending and Receiving a Fax Fax Mode Screen 101 Setting the Date and Time 102 Entering Characters 103 Registering Fax Destinations 104 Registering Fax Destinations Using the Control Panel 104 Sending a Fax 107 Selecting Transmission Mode 107 Basic Operation for Sending a Fax 108 Specifying the Fax Destination 111 Useful Sending Functions 115 Specifying the Sca...

Page 4: ...tings 145 Printing Lists Reports 150 Printing the Configuration Page 150 Types of Lists Reports 150 Printer Features Settings 152 Network Settings 155 Administrator Settings 159 8 Configuring the Machine Using Utilities Using Web Image Monitor 165 Displaying Top Page 166 Changing the Interface Language 168 Checking the System Information 169 Status Tab 169 Counter Tab 170 Machine Information Tab 1...

Page 5: ...ings 188 IPsec Global Settings Tab 188 IPsec Policy List Tab 188 Printing Lists Reports 192 Configuring the Administrator Settings 193 Administrator Tab 193 Reset Settings Tab 193 Backup Setting Tab 194 Restore Setting Tab 195 Set Date Time Tab 195 Energy Saver Mode Tab 196 Help Source File Setting Tab 197 Using Smart Organizing Monitor 198 Checking the Status Information 198 Configuring the Machi...

Page 6: ...er Problems 222 Fax Problems 223 Error and Status Messages on the Screen 226 Error and Status Indicate on the Control Panel 233 Error and Status Messages Appear on Smart Organizing Monitor 235 11 Appendix Notes About the Toner 237 Moving and Transporting the Machine 238 Disposal 238 Where to Inquire 238 Consumables 239 Print Cartridge 239 Specifications of the Machine 240 General Function Specific...

Page 7: ...s of this manual are subject to change without prior notice To the maximum extent permitted by applicable laws in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine losses of the registered data or the use or non use of this product and operation manuals provided with it Make sure that you always copy or have backups of the data registered i...

Page 8: ... Standard Available Standard Available Standard PCL driver Not available Available Not available Available GDI driver Available Not available Available Not available Ethernet Port Network Not available Available Standard Not available Available Standard Wireless LAN Not available Available Not available Available Scan to E mail FTP Folder Not available Available Not available Available Web Image M...

Page 9: ... Available Not available Available Not available Toner Management Toner Level Indication Available Available Available 1 Available 1 Available Paperless FAX 2 Not available Not available Not available Available Not available MF 1 Depending on the Toner End Option Settings setting the toner management toner level indication function may not be available For Toner End Option Settings see page 145 Sy...

Page 10: ...assword protected Configuring the Address Book Network Settings or Admin Tools menu using the control panel You can access these menus without a password by factory default The setting for creating a password can be found in Admin Tools Configuring the System Settings Quick Dial Destination Scan Destination Fax Speed Dial Destination Fax Received File Network Settings IPsec Settings or Administrat...

Page 11: ... protected Configuring the System Settings Network Settings IPsec Settings or Administrator Tools menu using Web Image Monitor By default the access to the machine via Web Image Monitor is not password protected The setting for configuring the password can be found in Administrator Settings For details about setting a password see page 193 Configuring the Administrator Settings opal p2_mf2_com_use...

Page 12: ...under the symbol that corresponds to the region of your machine mainly Europe and Asia If the label contains the following your machine is a region A model CODE XXXX 27 29 220 240V mainly North America If the label contains the following your machine is a region B model CODE XXXX 17 120V Dimensions in this manual are given in two units of measure metric and inch If your machine is a Region A model...

Page 13: ...sult from inappropriate handling Recycling of products helps to conserve natural resources and protect the environment For more detailed information on collection and recycling systems for this product please contact the shop where you purchased it your local dealer or sales service representatives All Other Users If you wish to discard this product please contact your local authorities the shop w...

Page 14: ...from this mode If no additional prints are required and a specified period of time passes the device switches to an energy saving mode In these modes the machine consumes less power watts If the machine is to print again it needs a little longer to return from an energy saving mode than from Ready mode For maximum energy savings we recommend that the default setting for power management is used Pr...

Page 15: ...Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocating this product to another country In the event of problems please contact your service representative in the first instance The CE Declaration of Conformit...

Page 16: ...ty Instructions Notes to Users in the State of California Perchlorate Material special handling may apply See www dtsc ca gov hazardouswaste perchlorate 16 opal p2_mf2_com_user_guide_00142319_eng xml Draft 2014 01 07 ...

Page 17: ...ogos are internationally uniform This machine is equipped with the following Energy Saver modes Energy Saver mode 1 and Energy Saver mode 2 The machine recovers from Energy Saver mode when it receives a print job prints a received fax or when any key is pressed Energy Saver mode 1 This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation is completed Energy Sa...

Page 18: ...erval 1 minute Recovery Time 1 25 seconds 1 Recovery time and power consumption may differ depending on the conditions and environment of the machine 18 opal p2_mf2_com_user_guide_00142320_eng xml Draft 2014 01 07 ...

Page 19: ...come with an Ethernet port Type 1and 2 models do not come with a line port or TEL port Type 1 3 and 5 models do not come with an Ethernet port Type 1 2 and 5 models do not come with a line port or TEL port DCT067 2 8 1 6 3 7 4 5 9 10 11 14 13 12 16 15 17 1 Exposure Glass Place originals here sheet by sheet 2 Control Panel Contains a screen and keys for machine control For details see page 23 Contr...

Page 20: ...exposure glass cover Open this cover to place documents on the exposure glass 11 Input Tray for the ADF Place stacks of originals here They will feed in automatically This tray can hold up to 15 sheets of plain paper 12 ADF Cover Open this cover to remove originals jammed in the ADF 13 Rear Cover Open this cover to deliver sheets face up or remove jammed paper 14 Line and TEL Port Upper port Port ...

Page 21: ...13 seconds you can print the test page 3 Start key You can use this key to print on the back of paper in duplex printing and to execute forced printing By holding down the key for 13 seconds the configuration page or maintenance page can be printed The maintenance page is printed with Type 1 model and the configuration page is printed with Type 2 or Type 3 model 4 Power Indicator This indicator li...

Page 22: ... Open this cover to replace consumables or clear a paper jam 9 Bypass Tray This tray can hold one sheet of plain paper 10 Tray 1 This tray can hold up to 150 sheets of plain paper 11 Power Switch Use this switch to turn the power on or off 12 Power Connector Connect the power cord to the machine here Insert the other end of the cable into a nearby wall outlet 13 Rear Cover Open this cover to deliv...

Page 23: ... replacing the cartridge see page 203 Replacing the Print Cartridge MF Control Panel On the Right 1 2 3 4 5 6 7 8 9 DCT890 1 Screen Displays current status and messages 2 Scroll Keys Press these keys to move the cursor in each direction Guide to Components opal p2_mf2_com_user_guide_00142078_eng xml 23 Draft 2014 01 07 ...

Page 24: ...ress 6 Selection keys Press the key that corresponds to an item shown on the bottom line of the screen to select it 7 Escape key Press to cancel the last operation or exit to the previous level of the menu tree 8 OK Key Use this key to confirm settings and specified values or move to the next menu level 9 Start key Use this key to start fax transmission reception scan or copy On the Left Depending...

Page 25: ... Indicator This indicator lights up red when the machine runs out of paper or consumables when the paper settings do not match the settings specified by the driver or when other errors occur It flashes slowly when the machine is running out of toner 6 Density key Press to adjust image density for the current job Copier mode select from 5 levels of density Scanner mode select from 5 levels of densi...

Page 26: ...mage Quality key Press to select the image quality for the current job Copier mode select Text Photo Mixed or Vou Scanner mode select the resolution Fax mode select Standard Detail or Photo 6 Shortcut to Func key Press to enter ID card copy mode for the current job If you do not use the ID card copy mode frequently configure Shortcut to Function in Admin Tools to make this key available for sendin...

Page 27: ... a scan or fax destination using the One Touch buttons 12 WIFI LAN key Type4 only Press this key to switch between wireless and wired LAN connection Press this key to display the menu for manually configuring the settings in Infrastructure or Ad Hoc mode selected in Wi Fi LAN Key By holding down the key you can display the menu for configuring the WPS using the PIN code or in PBC mode This key can...

Page 28: ...ee page 129 Configuring the Machine Using the Control Panel P Smart Organizing Monitor P Install this utility on your computer from the included CD ROM before using it Using Smart Organizing Monitor you can check the machine s status configure its settings and use other functions For details about how to use Smart Organizing Monitor see page 198 Using Smart Organizing Monitor Web Image Monitor You...

Page 29: ...e fax number of the machine The user fax number can contain 0 to 9 spaces and User name 1 The name entered here is used as the name of the fax sender Date Time The time and date entered here are used for the machine s internal clock Area 2 3 By selecting the area in which the machine is being used you can narrow down the choice of display language and other settings 1 This setting is only availabl...

Page 30: ...ngs For details see Setup Guide For details about configuring the IPv4 address see the Setup Guide For details about printing the configuration page see page 150 Printing Lists Reports Specifying settings to receive an IPv6 address automatically A DHCP server is required on the network for the machine to receive an IPv6 address automatically 1 Press the User Tools key DCT845 2 Press the or key to ...

Page 31: ...network 1 Press the User Tools key DCT845 2 Press the or key to select Network Settings and then press the OK key 3 If you are requested to enter a password enter the password using the number keys and then press the OK key 4 Press the or key to select IPv6 Configuration and then press the OK key 5 Press the or key to select IPv6 and then press the OK key 6 Press the or key to select Active and th...

Page 32: ...ireless LAN settings manually using the control panel For easy setup using WPS Wi Fi Protected Setup see Wi Fi Settings Guide If Disable is specified for the Wi Fi Enable setting you cannot use the Setup Wizard Specify Enable for the Wi Fi Enable setting first If you change the Wi Fi Enable setting the machine must be restarted Infrastructure mode Use the following procedure to connect to the wire...

Page 33: ...r keys and then press Connect If you selected Shared Key or Open System in Step 8 it is necessary to enter the ID The ID is used for identifying the encryption key You can register four encryption keys ID 1 to 4 Use the or key to switch between the encryption key and ID settings 11 Press Yes After connecting to the network the Wi Fi screen is displayed 12 Press the or key to select Wi Fi Status an...

Page 34: ...y to select the encryption method and then press Next 6 Enter the encryption key and ID using the number keys and then press Connect The ID is used for identifying the encryption key You can register four encryption keys ID 1 to 4 7 Press Yes 8 Check the connection using Wi Fi Status When Connected is displayed the connection has been established When Disconnected is displayed the connection has n...

Page 35: ... Printer Configuration 6 Enter the access code and then click OK The default access code is Admin Enter Admin if it has not been changed Case is significant 7 Click the IPv6 tab 8 Select Enable in IPv6 DHCP 9 Select Enable in IPv6 and the click OK 10 Click Close Assigning the machine s IPv6 address manually The IPv6 address assigned to the machine must not be used by any other device on the same n...

Page 36: ...ntication method and the name of the router access point or device equipped with a wireless LAN SSID IBSS in advance 1 On the Start menu click All Programs 2 Click Smart Organizing Monitor for SP xxx Series 3 Click Smart Organizing Monitor Status If the machine you are using is not selected click Connect Printer and then select the machine s model 4 Click the User Tools tab 5 Click Printer Configu...

Page 37: ...pported WPA2 PSK and Mix Mode WPA2 WPA authentication methods are not supported 1 On the Start menu click All Programs 2 Click Smart Organizing Monitor for SP xxx Series 3 Click Smart Organizing Monitor Status If the machine you are using is not selected click Connect Printer and then select the machine s model 4 Click the User Tools tab 5 Click Printer Configuration 6 Enter the access code and th...

Page 38: ...D box select the ID 16 In the WEP Key Format box select Hexadecimal or ASCII 17 In WEP Key enter the password 18 Click Connect 19 Click OK 20 Click Close For details about how to use Smart Organizing Monitor see page 198 Using Smart Organizing Monitor 1 Guide to the Machine 38 opal p2_mf2_com_user_guide_00142080_eng xml Draft 2014 01 07 ...

Page 39: ...rted as custom paper sizes Width Tray1 Approximately 100 216 mm 3 9 8 5 inches Bypass Tray Approximately 90 216 mm 3 6 8 5 inches Length Approximately 148 356 mm 5 8 14 inches Paper Type Plain Paper 65 99 g m2 17 26 lb Recycled Paper 75 90 g m2 20 24 lb Thin Paper 52 64 g m2 14 17 lb Thick Paper 100 130 g m2 26 6 34 lb Paper Capacity Tray1 150 sheets 70 g m2 19 lb opal p2_mf2_com_user_guide_001420...

Page 40: ... Bypass Tray 1 sheets 70 g m2 19 lb 2 Loading Paper 40 opal p2_mf2_com_user_guide_00142082_eng xml Draft 2014 01 07 ...

Page 41: ...er than a laser printer e g monochrome and color copiers ink jet printers etc Special paper such as thermal paper and carbon paper Paper weighing heavier or lighter than the limit Paper with windows holes perforations cutouts or embossing Adhesive label paper on which glue or base paper is exposed Paper with clips or staples When loading paper take care not to touch the surface of the paper Even i...

Page 42: ...4 2 mm 0 2 inches The print area may vary depending on the paper size and printer driver settings MF Adjust the print position by specifying Printer Registration in System Settings P To adjust the print position specify Registration Tray 1 or Registration Bypass Tray on the Maintenance tab in Smart Organizing Monitor 2 Loading Paper 42 opal p2_mf2_com_user_guide_00142084_eng xml Draft 2014 01 07 ...

Page 43: ...nt area 2 MF Feed direction 3 MF Approx 4 mm 0 2 inches 4 MF Approx 3 mm 0 1 inches MF The print area may vary depending on the paper size MF Fax function MF CHZ904 2 3 3 1 4 4 Print Area opal p2_mf2_com_user_guide_00142084_eng xml 43 Draft 2014 01 07 ...

Page 44: ...a 2 MF Feed direction 3 MF Approx 4 2 mm 0 2 inches 4 MF Approx 2 mm 0 08 inches MF The print area may vary depending on the paper size 2 Loading Paper 44 opal p2_mf2_com_user_guide_00142084_eng xml Draft 2014 01 07 ...

Page 45: ...type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing Loading Paper into Tray 1 1 Pull Tray 1 out slowly and then remove it using both hands DCT063 Place the tray on a flat surface 2 Pinch the clips on the side paper guides and slide them to match the standard size DCT030 Loading Paper opal p2_mf2_com_user_guide_00142085_...

Page 46: ...per align the paper guide to the following position DCT871 4 Fan the paper before loading it in the tray 5 Load the new paper stack print side down Make sure paper is not stacked higher than the upper limit marked inside the tray DCT032 2 Loading Paper 46 opal p2_mf2_com_user_guide_00142085_eng xml Draft 2014 01 07 ...

Page 47: ...ay 1 straight into the machine DCT011 To avoid paper jams make sure the tray is securely inserted To deliver the sheets face up open the rear cover DCT037 Extending Tray 1 to load paper 1 Pull Tray 1 out slowly and then remove it using both hands Loading Paper opal p2_mf2_com_user_guide_00142085_eng xml 47 Draft 2014 01 07 ...

Page 48: ...e aligned You can adjust the length of the extender in three steps When using A4 or letter size paper adjust the length to the position indicated by the mark in the tray DCT042 3 Pull out the extender and lock it DCT033 4 Follow Steps 2 to 7 in Loading Paper into Tray 1 2 Loading Paper 48 opal p2_mf2_com_user_guide_00142085_eng xml Draft 2014 01 07 ...

Page 49: ...cover only Loading Paper into Bypass Tray MF Do not load paper in the bypass tray unless the message Ready appears P Do not load paper in the bypass tray unless the message Ready appears in Smart Organizing Monitor 1 Open the bypass tray DCT029 Loading Paper opal p2_mf2_com_user_guide_00142085_eng xml 49 Draft 2014 01 07 ...

Page 50: ...nt side up and then push in until it stops against the machine DCT013 3 Adjust the side guides to the paper width DCT014 To deliver the sheets face up open the rear cover DCT037 2 Loading Paper 50 opal p2_mf2_com_user_guide_00142085_eng xml Draft 2014 01 07 ...

Page 51: ...he paper type setting for the desired tray and then press the OK key 5 Press the or key to select the desired paper type and then press the OK key 6 Press the User Tools key to return to the initial screen Specifying the standard paper size 1 Press the User Tools key DCT845 2 Press the or key to select System Settings and then press the OK key 3 Press the or key to select Tray Paper Settings and t...

Page 52: ...tray and then press the OK key 5 Press the or key to select Custom Size and then press the OK key 6 Press the or key to select mm or inch and then press the OK key 7 Enter the width using number keys and then press the OK key To enter a decimal point press the key 8 Enter the length using number keys and then press the OK key To enter a decimal point press the key 9 Press the User Tools key to ret...

Page 53: ...K 7 Click Close Changing the custom paper size 1 On the Start menu click All Programs 2 Click Smart Organizing Monitor for SP xxx Series 3 Click Smart Organizing Monitor Status If the machine you are using is not selected click Connect Printer and then select the machine s model 4 On the User Tools tab click Printer Configuration 5 On the Paper Input tab select Custom Paper Size in the Paper Size ...

Page 54: ...wing types of originals might be damaged become jammed or result in gray or black lines appearing on prints Originals larger or heavier than the recommended amount Stapled or clipped originals Perforated or torn originals Curled folded or creased originals Pasted originals Originals with any kind of coating such as thermal fax paper art paper aluminum foil carbon paper or conductive paper Original...

Page 55: ...n all four sides of the original may not be scanned Margins when using exposure glass CHZ916 Copier Fax 1 Approx 4 mm 0 2 inches 2 Approx 3 mm 0 1 inches 3 Approx 4 mm 0 2 inches Scanner 1 Approx 0 mm 0 inches 2 Approx 0 mm 0 inches 3 Approx 2 mm 0 08 inches Placing Originals opal p2_mf2_com_user_guide_00142086_eng xml 55 Draft 2014 01 07 ...

Page 56: ... inches Fax 1 Approx 0 mm 0 inches 2 Approx 0 mm 0 inches 3 Approx 0 mm 0 inches Placing Originals on the Exposure Glass Do not place originals until all correction fluid or toner becomes completely dry Doing so may create marks on the exposure glass that will appear on copies 1 Lift the exposure glass cover 2 Loading Paper 56 opal p2_mf2_com_user_guide_00142086_eng xml Draft 2014 01 07 ...

Page 57: ...bound originals and when the cover cannot be lowered completely Placing Originals in the Auto Document Feeder Do not place originals mixed with different in the ADF all at once To prevent multiple sheets from being fed at once fan the bundle of your original before placing them in the ADF 1 Open the input tray for the ADF DCT016 Placing Originals opal p2_mf2_com_user_guide_00142086_eng xml 57 Draf...

Page 58: ... according to the size of the originals DCT017 3 Place the aligned originals face up in the ADF The last page should be on the bottom DCT018 2 Loading Paper 58 opal p2_mf2_com_user_guide_00142086_eng xml Draft 2014 01 07 ...

Page 59: ...curs printing stops halfway Open the front cover remove the print cartridge and then remove the jammed paper If the paper cannot be removed in this way remove it by opening the fusing cover Printing will resume automatically once the cover is closed Printing on Both Sides of Sheets This function cannot be available with the bypass tray 1 After creating a document open the Printing Preferences dial...

Page 60: ...the blank side faces down and place them in Tray 1 Fan the paper well before loading it Portrait DCT005 Landscape DCT006 6 MF Press Continue 7 P Press the Start key If the rear cover is open the paper is delivered face up from the rear Rearrange the printed sheets in the correct order Canceling a Print Job You can cancel print jobs using either the machine s control panel or your computer dependin...

Page 61: ...ick Cancel If you cancel a print job that has already been processed printing may continue for a few pages before being canceled It may take a while to cancel a large print job MF Canceling a print job while printing 1 Press the Clear Stop key DCT846 P Canceling a print job while printing 1 Press the Job Reset key Basic Operation opal p2_mf2_com_user_guide_00142088_eng xml 61 Draft 2014 01 07 ...

Page 62: ...er If the paper is too small for the print job the printed image will be cropped 1 If the error message is displayed press FormFeed P Continuing Printing Using Mismatched Paper If the paper is too small for the print job the printed image will be cropped 1 If the Alert indicator lights up press the Start key MF Resetting the Print Job 1 If the error message is displayed press JobReset P Resetting ...

Page 63: ...n to switch to normal copier mode Type 1 and 5 models do not have the Copy key If ID card copy mode is being displayed press the Shortcut to Func key again to switch to normal copier mode DCT848 Standby mode screen CVW200 1 Current status or messages Displays the current status or messages 2 Current settings Displays the current tray reproduction ratio and scan settings 3 Selection key items Displ...

Page 64: ...rt up mode can be specified in the Function Priority setting under Admin Tools For details see page 159 Administrator Settings 4 Copying Originals 64 opal p2_mf2_com_user_guide_00142091_eng xml Draft 2014 01 07 ...

Page 65: ...ode is being displayed press the Shortcut to Func key again to switch to normal copier mode 2 Place the original on the exposure glass or in the ADF 3 To make multiple copies enter the number of copies using the number keys 4 Press the Start key DCT847 If a paper jam occurs printing stops halfway Open the front cover remove the print cartridge and then remove the jammed paper If the paper cannot b...

Page 66: ... select whether copies are output in collated sets or in page batches in the Sort setting under Copier Features Canceling a Copy If copying is canceled while scanning an original placed on the exposure glass copying is canceled immediately and there is no printout If copying is canceled while scanning a multiple page original placed in the ADF scanning stops halfway at the current page 1 Press the...

Page 67: ...atio CES103 mainly Europe and Asia 50 71 A4 A5 82 B5 JIS A5 93 122 A5 B5 JIS 141 A5 A4 200 400 mainly North America 50 65 LT HLT 78 LG LT 93 129 HLT LT 155 HLT LG 200 400 Custom ratio CES106 25 to 400 in 1 increments Specifying Reduce Enlarge 1 Press Scale Making Enlarged or Reduced Copies opal p2_mf2_com_user_guide_00142093_eng xml 67 Draft 2014 01 07 ...

Page 68: ...om For Reduce or Enlarge press the or key to select the desired ratio For Zoom specify the desired ratio using the number keys 3 Press the OK key 4 Copying Originals 68 opal p2_mf2_com_user_guide_00142093_eng xml Draft 2014 01 07 ...

Page 69: ...function the paper size used for printing copies must be set to A4 Letter or Legal There are following copy modes Select a copy mode according to your original and how you want the copy outputs to appear Combined copy on one side In this mode a two or four page original is combined and printed on one side of paper Comb 2 on 1 Portrait Landscape Original Copy CMF250 Comb 4 on 1 Making Combined 2 si...

Page 70: ...ed copy on both sides In this mode a multiple page original is combined and printed on both sides of paper Comb 2 on 1 Portrait Landscape Original Copy Top to Top Top to Bottom Top to Top Top to Bottom CMF255 Comb 4 on 1 4 Copying Originals 70 opal p2_mf2_com_user_guide_00142094_eng xml Draft 2014 01 07 ...

Page 71: ...6 5 8 6 7 5 6 5 8 7 7 5 8 6 Landscape Original Copy Left to Right Top to Top Left to Right Top to Bottom Top to Bottom Top to Top Top to Bottom Top to Bottom DCT004 2 sided copy In this mode one sided pages are printed on the front and back sides of paper without being combined Making Combined 2 sided Copies opal p2_mf2_com_user_guide_00142094_eng xml 71 Draft 2014 01 07 ...

Page 72: ...played press the Shortcut to Func key again to switch to normal copier mode With Type 1 or 5 models start from Step 2 If ID card copy mode is being displayed press the Shortcut to Func key again to switch to normal copier mode 2 Press the or key 3 Press Duplex Combine 4 Press the or key to select the desired copy mode and then press the OK key 4 Copying Originals 72 opal p2_mf2_com_user_guide_0014...

Page 73: ... show the selected copy mode After you place the originals press the Start key within the time specified in System Auto Reset Timer Otherwise the job is canceled For details see page 159 Administrator Settings Making Combined 2 sided Copies opal p2_mf2_com_user_guide_00142094_eng xml 73 Draft 2014 01 07 ...

Page 74: ...o copy before specifying ID Card Size 1 Press the Copy key With Type 1 model start from Step 2 With Type 1 or 5 model start from Step 2 2 Press the or key 3 Press the or key to select ID Card Copy Settings and then press the OK key For ID Card Copy Settings see page 132 Copier Features Settings 4 Press the or key to select ID Card Copy and then press the OK key 5 Press the or key to select On and ...

Page 75: ...normal copier mode is being displayed press the Shortcut to Func key again to switch to ID card copy mode If the ID card copy mode does not appear even though you have pressed the Shortcut to Func key set Shortcut to Function to ID Card Copy Mode and then press the Shortcut to Func key again or set ID Card Copy to On in ID Card Copy Settings in Copier Features 2 To make multiple copies enter the n...

Page 76: ... the exposure glass and then press the Start key After you place the originals press the Start key within the time specified in System Auto Reset Timer Otherwise the job is canceled For details see page 159 Administrator Settings 4 Copying Originals 76 opal p2_mf2_com_user_guide_00142095_eng xml Draft 2014 01 07 ...

Page 77: ...cific density level For details see page 132 Copier Features Settings Selecting the Document Type According to Original There are three document types Text Select this when the original contains only text and no photographs or images Photo Select this when the original contains only photographs or images Use this mode for the following types of original Photographs Pages that are entirely or mainl...

Page 78: ... the Image Quality key DCT875 2 Press the or key to select the desired document type and then press the OK key You can change the machine s default Original Type setting to always make copies with a specific document type For details see page 132 Copier Features Settings 4 Copying Originals 78 opal p2_mf2_com_user_guide_00142096_eng xml Draft 2014 01 07 ...

Page 79: ...t status or messages Displays the current status or messages 2 Current settings Displays the current scanning mode and scan settings When Specify Dest is displayed Scan to E mail Scan to FTP or Scan to Folder functions can be used 3 Selection key items Displays the functions you can use by pressing the corresponding selection keys The machine s default mode at power on can be specified in the Func...

Page 80: ...entered in the destination information In such cases after registering destinations check that the user name and password are correctly entered by sending test documents to those destinations The Address Book can contain up to 100 entries including 8 Quick Dial entries Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button 1 Start the Web brows...

Page 81: ...al E mail address to which a notification is sent after transmission Can contain up to 64 characters Subject Required Subject of the e mail Can contain up to 64 characters Sender s Name Optional Name of e mail sender The name specified here will be shown under From or a similar field of the recipient s email application Can contain up to 32 characters File Format Color Gray Scale Required File for...

Page 82: ...stom size select mm or Inch and then specify the width and length Resolution Optional Select the scan resolution from 100 100 150 150 200 200 300 300 400 400 or 600 600 dpi Density Optional Specify the image density by clicking the right or left buttons These keys increase or decrease the image density in single increments up to 5 Scan to FTP Settings Item Setting Description Quick Dial Number Opt...

Page 83: ...characters FTP Password Optional Password for logging in to the FTP server Can contain up to 32 characters Directory Optional Name of the FTP server directory where scanned files are stored Can contain up to 64 characters Notification E mail Address Optional E mail address to which a notification is sent after transmission Can contain up to 64 characters Scan Size Optional Select the scanning size...

Page 84: ...er can contain up to 32 characters Domain Optional Specify the name of the domain to which the computer belongs Can contain up to 15 characters Login User Name Optional User name for logging in to the destination computer Can contain up to 32 characters Login Password Optional Password for logging in to the destination computer Can contain up to 32 characters Directory Optional Directory within th...

Page 85: ...the image density in single increments up to 5 To send files via e mail SMTP and DNS settings must be configured properly If you are using the Scan to E mail function select a time zone according to your geographic location to send email with correct transmission date and time To send files to an FTP server or computer the user name password and directory must be configured properly On a network t...

Page 86: ...nfirmation page Deleting Scan Destinations This section describes how to delete registered destinations 1 Start the Web browser and access the machine by entering its IP address 2 Click Scan Destination 3 Click the E mail Address FTP or Folder tab 4 Select the entry to delete and then click Delete 5 Confirm that the entry you have selected is the entry that you want to delete 6 Enter the administr...

Page 87: ...r to a computer depending on the specified destination The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass When using the Scan to E mail Scan to FTP or Scan to Folder function you must first register the destination in the Address Book using Web Image Monitor For details see page 80 Registering Scan Desti...

Page 88: ...ess the OK key When you specify a scan destination the machine s scan settings change automatically according to the information registered for that destination in the Address Book If necessary you can change the scan settings using the control panel For scan settings see page 92 Specifying the Scan Settings 6 Press the Start key DCT847 Depending on the machine s settings you may see the following...

Page 89: ...le format is JPEG a single page file will be created for every page scanned For details see page 135 Scanner Features Settings If paper is jammed in the ADF the scan job will be discarded Remove the jammed paper and scan the entire originals again For the direction to remove paper jammed in the ADF see page 210 Paper Feed Problems Specifying the scan destination using the One Touch buttons or Paus...

Page 90: ...tion describes the basic operation for sending scanned files to a USB flash disk With the Type 1 models the copier and fax functions are not available if the USB flash disk is inserted With the Type 1 and 5 models the copier and fax functions are not available if the USB flash disk is inserted If the machine fails to switch to the Scan to USB mode even after the USB flash disk is inserted set Save...

Page 91: ...file format 5 If you have more originals to scan place the next original on the exposure glass and then press Yes Repeat this step until all originals are scanned 6 When all originals have been scanned press No to start sending the scanned file 7 Confirm that Ready appears on the display The scanned file is created in the root directory of the USB flash disk 8 Remove the USB flash disk from the ma...

Page 92: ...n Custom Size you do not need to perform the remaining steps of the procedure 3 Press the or key to select mm or inch and then press the OK key 4 Enter the width using the number keys and then press the OK key To enter a decimal point press the key 5 Enter the length using the number keys and then press the OK key To enter a decimal point press the key You can change the machine s default Scan Siz...

Page 93: ...ecify the scan resolution for the current job There are six resolution settings The higher the resolution the higher the quality but greater the file size 1 Press the Image Quality key DCT875 2 Press the or key to select the desired resolution and then press the OK key You can change the machine s default Resolution setting to always scan with a specific resolution level For details see page 135 S...

Page 94: ...on describes the preparations and procedure for using the TWAIN scanner To use the TWAIN scanner you must install the TWAIN driver which is on the supplied CD ROM To use the TWAIN scanner a TWAIN compliant application must be installed To use the machine as a TWAIN scanner first do the following Install the TWAIN driver Install a TWAIN compliant application TWAIN Scanning TWAIN scanning is possibl...

Page 95: ...to All Programs point to Microsoft Office point to Microsoft Office Tools and then click Microsoft Office Document Scanning 3 Click Scanner Scanning from a Computer opal p2_mf2_com_user_guide_00142103_eng xml 95 Draft 2014 01 07 ...

Page 96: ... to use 5 Select the Show scanner driver dialog before scanning check box 6 Click OK 7 Click the Scan button The scanner driver dialog box appears 5 Scanning Originals 96 opal p2_mf2_com_user_guide_00142103_eng xml Draft 2014 01 07 ...

Page 97: ...to use The scanner you select becomes the default scanner Click Refresh to discover all available scanners connected via USB or the network 2 Original Select Reflective to scan from the exposure glass or Automatic Document Feeder to scan from the ADF Scanning from a Computer opal p2_mf2_com_user_guide_00142103_eng xml 97 Draft 2014 01 07 ...

Page 98: ...ctable resolutions vary depending on where the original is set When using the exposure glass 75 100 150 200 300 400 500 600 1200 2400 4800 9600 19200 dpi User defined When using the ADF 75 100 150 200 300 400 500 600 dpi User defined 6 Size Select the scanning size If you select User defined enter the scanning size directly in the edit box Also you can change the scanning size with your mouse in t...

Page 99: ... menu click Devices and Printers 3 Right click the icon of the printer model you want to use and then click Start scan 4 Configure the scan settings as required and then click Scan Scanning from a Computer opal p2_mf2_com_user_guide_00142103_eng xml 99 Draft 2014 01 07 ...

Page 100: ...5 Scanning Originals 100 opal p2_mf2_com_user_guide_00142103_eng xml Draft 2014 01 07 ...

Page 101: ...messages Displays the current status or messages 2 Current settings Displays the current density and resolution settings 3 Current date and time Shows the current date and time The machine s default mode at power on can be specified in the Function Priority setting under Admin Tools For Function Priority see page 159 Administrator Settings The display format for time and date can be specified in S...

Page 102: ...rrent date using the number keys and then press the OK key You can press the or key to move between fields 8 Press the or key to select Set Time and then press the OK key 9 Press the or key to select the desired time format and then press the OK key 10 Enter the current time using the number keys and then press the OK key If you selected 12 hour Format press the or key to select AM or PM You can p...

Page 103: ...eys To enter characters other than digits Press the key Press the key P Pause Press the Pause Redial key To enter a name Letters numbers and symbols can be entered using the number keys To enter two characters that use the same number key successively press the key after entering the first character DCT843 Entering Characters opal p2_mf2_com_user_guide_00142107_eng xml 103 Draft 2014 01 07 ...

Page 104: ... and 100 Speed Dial entries Quick Dial entries Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button Speed Dial entries Destinations registered as Speed Dial entries can be selected from the Address Book Press the Address Book key select Search Address Book and then select the desired entry using the or key Registering Fax Destinations Using t...

Page 105: ...To use tone services on a pulse dialing line insert in the fax number switches the dialing mode from pulse to tone temporarily If the machine is connected to the telephone network through a PBX make sure to enter the outside line access number specified in PBX Access Number before the fax number For PBX Access Number see page 159 Administrator Settings A password for accessing the Address Book men...

Page 106: ...haracters If you want to delete the fax name press the key until the current name is deleted 8 Confirm the setting and then press the OK key 9 Press the User Tools key to return to the initial screen For details about entering characters see page 103 Entering Characters A password for accessing the Address Book menu can be specified in Admin Tools Lock 6 Sending and Receiving a Fax 106 opal p2_mf2...

Page 107: ...n the Country setting under Admin Tools in five minute intervals For details see page 137 Fax Transmission Features Settings Immediate Transmission In this mode the machine scans the original and faxes it simultaneously without storing it in memory This is convenient when you want to send an original quickly In this mode you can only specify one destination 1 Press the Facsimile key and then press...

Page 108: ...originals see page 54 Placing Originals 3 Enter the fax number up to 40 characters using the number keys or specify a destination using the One Touch buttons or Speed Dial function For details about entering characters see page 103 Entering Characters For details about specifying destinations using the One Touch buttons or Speed Dial function see page 111 Specifying the Fax Destination If the mach...

Page 109: ...e in a fax number The machine pauses briefly before it dials the digits following the pause You can specify the length of the pause time in the Pause Time setting under fax transmission settings For Pause Time see page 137 Fax Transmission Features Settings To use tone services on a pulse dialing line insert in a fax number switches the dialing mode from pulse to tone temporarily You can specify m...

Page 110: ...d Problems Canceling a fax Follow the procedure below to cancel sending a fax When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original the fax transmission process is canceled immediately In this case an error is displayed on the other party s machine When in Memory Transmission mode If you cancel sending a fax while the machine is scanning the ori...

Page 111: ...st function see page 111 Specifying the Fax Destination Specifying the Fax Destination Other than entering the destination fax number using the number keys you can specify destinations using the following functions One Touch buttons Speed Dial Broadcast function Redial function Specifying the destination using the One Touch buttons 1 Press the Facsimile key DCT849 Sending a Fax opal p2_mf2_com_use...

Page 112: ...t to use Quick Dial entries Nos 5 to 8 before pressing a One Touch button DCT878 You can check the registered names and fax numbers by printing a report For printing the Quick Dial list see page 150 Printing Lists Reports Specifying the destination using Speed Dial 1 Press the Facsimile key DCT849 6 Sending and Receiving a Fax 112 opal p2_mf2_com_user_guide_00142109_eng xml Draft 2014 01 07 ...

Page 113: ...w the matching name 4 Press the or key to select the desired Speed Dial entry and then press the OK key For registering the Speed Dial entries see page 104 Registering Fax Destinations The Address Book shows only the Speed Dial entries Use the One Touch buttons to specify Quick Dial destinations You can check the registered names and fax numbers by printing a report For printing the Speed Dial lis...

Page 114: ...back to Step 2 to add further destinations While specifying multiple destinations you can press the Clear Stop key to clear all destinations If you specify multiple destinations in Immediate Transmission mode the mode switches to Memory Transmission mode temporarily While broadcasting pressing the Clear Stop key cancels the fax to the current destination only Specifying the destination using the r...

Page 115: ...only The procedure differs depending on whether Operation is set to Easy Mode or Advanced Mode in Fax Features Sending a fax using On Hook Dial The On Hook Dial function allows you to check the destination s status while listening to the tone from the internal speaker This function is useful when you want to ensure that the fax will be received The On Hook Dial function cannot be used when Fax Num...

Page 116: ... Dial key DCT852 On Hook appears on the screen 4 Specify the destination using the number keys 5 If you hear a high pitched tone press the Start key DCT847 If Operation is set to Easy Mode Step 6 does not apply If the original is placed on the exposure glass press TX and then press the Start key 6 Sending and Receiving a Fax 116 opal p2_mf2_com_user_guide_00142109_eng xml Draft 2014 01 07 ...

Page 117: ...l on the exposure glass or in the ADF If Operation is set to Easy Mode you cannot send faxes using the exposure glass 2 Press the Facsimile key DCT849 3 Pick up the handset of the external telephone 4 Specify the destination using the external telephone 5 When the other party answers ask them to press their fax start button 6 If you hear a high pitched tone press the Start key DCT847 If Operation ...

Page 118: ...can with a specific density level For Density see page 137 Fax Transmission Features Settings Specifying the resolution This section describes how to specify the scan resolution for the current job There are three resolution settings Standard Select this when the original is a printed or typewritten document with normal sized characters Detail Select this when the original is a document with small...

Page 119: ...ution setting and then press the OK key You can change the machine s default Resolution setting to always scan with a specific resolution level For Resolution see page 137 Fax Transmission Features Settings Sending a Fax opal p2_mf2_com_user_guide_00142109_eng xml 119 Draft 2014 01 07 ...

Page 120: ...le menu click Print 3 Select the PC FAX driver as the printer and then click Print 4 Specify a destination To specify a destination from the PC FAX address book Select a destination from User List and then click Add to List Repeat this step to add more destinations To enter a fax number directly Click the Specify Destination tab and enter a fax number up to 40 digits in Fax Number and then click A...

Page 121: ...imile key 2 Press the Clear Stop key Configuring Transmission Settings This section describes how to configure transmission settings in the PC FAX driver s properties Properties are set separately for each application 1 On the File menu click Print 2 Select the PC Fax driver as the printer and then click a button such as Preferences PC FAX driver properties dialog box appears 3 Configure settings ...

Page 122: ...tions 1 Open the PC Fax address Book and then click Add Group 2 Enter the group name in Group Name 3 Select the destination you want to include in the group from User List and then click Add 4 Click OK Exporting Importing PC Fax Address Book data The following procedure is based on Windows 7 as an example If you are using another operating system the procedure might vary slightly Exporting PC Fax ...

Page 123: ... OK For details about the settings see the PC Fax driver Help CSV files are exported using Unicode encoding PC Fax Address Book data can be imported from CSV files whose character encoding is Unicode or ASCII Group data cannot be exported or imported Up to 1000 destinations can be registered in the PC Fax Address Book If this limit is exceeded during importing the remaining destinations will not b...

Page 124: ...e or telephone answering device is connected Fax Only mode auto reception In this mode the machine is used only as a fax machine and receives faxes automatically When using the machine with an external device Select one of the following modes when the handset external telephone or telephone answering device is connected FAX TEL Manual mode manual reception In this mode you must answer calls with t...

Page 125: ...nding on whether Operation is set to Easy Mode or Advanced Mode in Fax Features 1 Pick up the handset of the external telephone to answer the call The sender tells you that they will send a fax A normal telephone call starts 2 When you hear a fax calling tone or no sound press the Facsimile key 3 Press the Start key If Operation is set to Easy Mode proceed to Step 4 4 Press RX 5 Press the Start ke...

Page 126: ...fax manually see page 125 Receiving a fax in FAX TEL Manual mode Printing Out Faxes Stored in Memory This section explains how to print out received faxes stored in the machine s memory When the Fax Received indicator is lit there is a fax stored in machine s memory Follow the procedure below to print the fax 1 Press the Facsimile key 2 Press RX File 3 Press the or keys to select Automatic and the...

Page 127: ... Prints a list of unsent fax jobs remaining in the machine s memory Power Failure Report Prints a report when the machine s power has been interrupted while sending or receiving a fax or images stored in the machine s memory have been lost due to the machine being turned off for a prolonged period of time Fax Speed Dial Dest List Prints a list of Speed Dial entries Lists Reports Related to Fax opa...

Page 128: ...6 Sending and Receiving a Fax 128 opal p2_mf2_com_user_guide_00142116_eng xml Draft 2014 01 07 ...

Page 129: ...configure the machine s system settings press the User Tools key DCT845 Otherwise press the or key while Ready is displayed on the initial screen of the Copy Scan and Fax settings DCT879 2 Press the or key to select the settings you want to use If you select Address Book Network Settings or Admin Tools menu you might be requested to enter a password Enter the four digit password and then press the...

Page 130: ...r Tools key once With Type 1 models press the or key to access the Copy setting To specify Scan Settings insert the USB flash drive and select the settings using the or key With Type 1 or 5 models press the or key to access the Copy setting To specify Scan Settings insert the USB flash drive and select the settings using the or key 7 Configuring the Machine Using the Control Panel 130 opal p2_mf2_...

Page 131: ...tails see page 137 Fax Transmission Features Settings Fax Features User Tools key setting For details see page 139 Fax Features Settings Address Book User Tools key setting For details see page 144 Address Book Settings System Settings User Tools key setting For details see page 145 System Settings Network Settings User Tools key setting For details see page 155 Network Settings Print List Report ...

Page 132: ... or pictures Photo Select this when the original contains photographs or pictures Use this mode for the following types of original Photographs Pages that are entirely or mainly photographs or pictures such as magazine pages Vou Select this to scan with the appropriate setting for vouchers This is available only if using the exposure glass Density Specifies the image density for photocopying Incre...

Page 133: ...fault Off Off 1Sd 2Orig Comb 2on1 1Sd Copy will be made on 1 side on which 2 pages of 1 sided original will be printed Portrait Landscape 1Sd 4Orig Comb 4on1 1Sd Copy will be made on 1 side on which 4 pages of 1 sided original will be printed Portrait L to R Portrait T to B Landscape L to R Landscape T to B 1 Sided Orig 2 Sided Copy Copies two 1 sided pages on one 2 sided page Portrait T to T Port...

Page 134: ...ting ID Card Copy If you set this to On the settings specified in ID Card Copy Settings are applied to printed copies Default Off On Off ID Card Center Line Specify whether to draw a center line when making ID card copy Default Do not Print Print Do not Print ID Card Size You can change the ID card copy scanning size Default mainly Europe and Asia Horiz 86 mm Vert 54 mm mainly North America Horiz ...

Page 135: ...d white colors Color The machine creates 8 bit color images Images are full color Gray Scale The machine creates 8 bit black and white images Images contain black and white and intermediate gray colors Max E mail Size Specifies the maximum size of a file that can be sent by e mail Default 1 MB 1 MB 2 MB 3 MB 4 MB 5 MB No Limit Density Specifies the image density for scanning originals Increase the...

Page 136: ... with the exposure glass Default Off Off On File Type Specifies whether to create a multi page file containing all pages or separate single page files when scanning multiple pages Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF If the file format is JPEG a single page file is created for each scanned page Default Multi page Multi page A multi page file ...

Page 137: ...ters Detail Select this when the original is a document with small print Photo Select this when the original contains images such as photographs or shaded drawings Density Specifies the image density to use for scanning originals Default Normal Light Normal Dark Pause Time Specifies the length of pause time when a pause is inserted between the digits of a fax number Default 3 seconds 1 to 15 secon...

Page 138: ... Print Fax Header Sets the machine to add a header to every fax you send The header includes the current date and time user fax name and fax number of the machine job ID and page information Default On Off On 7 Configuring the Machine Using the Control Panel 138 opal p2_mf2_com_user_guide_00142122_eng xml Draft 2014 01 07 ...

Page 139: ...to reduce the size of a received fax if it is too large to print on a single sheet of paper Note that the machine only reduces the size down to 74 If further reduction is required to fit the fax on a single sheet it will be printed on separate sheets without being reduced Default On Default may be Off depending on the Country setting under Admin Tools Off On Number of Rings Specifies the number of...

Page 140: ...machine to send e mail notifications after faxes are forwarded The e mail notification destination depends on how the forwarding destination is configured using Web Image Monitor for details see page 172 Configuring the System Settings Default Off On Off Delete TX Standby File Deletes unsent fax jobs remaining in the machine s memory The machine can store up to 5 unsent fax jobs This function is o...

Page 141: ...al tone before the machine begins to dial the destination automatically Default Detect Default may be Not Detect depending on the Country setting under Admin Tools Detect Not Detect Transmission Speed Specifies the transmission speed for the fax modem Default 33 6 Kbps 33 6 Kbps 14 4 Kbps 9 6 Kbps 7 2 Kbps 4 8 Kbps 2 4 Kbps Reception Speed Specifies the reception speed for the fax modem Default 33...

Page 142: ...mission error occurs Error Only Image Attached Prints a report with an image of the original when transmission error occurs Every TX Prints a report for every fax transmission Every TX Image Attached Prints a report with an image of the original for every fax transmission Do not Print Print Fax Journal Sets the machine to print a fax journal automatically for every 50 fax jobs both sent and receiv...

Page 143: ...Start key The exposure glass cannot be used in this mode Advanced Mode If you select Advanced Mode you can specify whether to send or receive faxes after pressing the Start key Fax Features Settings opal p2_mf2_com_user_guide_00142123_eng xml 143 Draft 2014 01 07 ...

Page 144: ...ial entries The name can contain up to 20 characters Fax Speed Dial Dest Specifies the fax number and name for Speed Dial entries You can register up to 100 Speed Dial entries No Specifies the Speed Dial number Fax No Specifies the fax number for Speed Dial entries The fax number can contain up to 40 characters including 0 to 9 pause and space Name Specifies the name for Speed Dial entries The nam...

Page 145: ...ifies the volume of the sound from the speaker during on hook mode Off Low Middle High Job End Tone Specifies the volume of the beep that sounds when a job is complete Off Low Middle High Job Error Tone Specifies the volume of the beep that sounds when a fax transmission error occurs Off Low Middle High Alarm Volume Specifies the volume of the alarm that sounds when an operation error occurs Off L...

Page 146: ...A6 8 1 2 14 8 1 2 11 5 1 2 8 1 2 EXE 7 1 4 10 1 2 16K 197 273mm 16K 195 270mm 16K 184 260mm Custom Paper Type Tray 1 Specifies the paper type for Tray 1 Default Plain Paper Plain Paper Recycled Paper Thick Paper Thin Paper Paper Type Bypass Tray Specifies the paper type for bypass tray Default Plain Paper Plain Paper Recycled Paper Thick Paper Thin Paper Size Mismatch Detection Sets the machine to...

Page 147: ...fies whether the same printer PC Fax driver can be used for multiple machines or not under USB connection Default Off Off You must install the printer PC Fax driver separately for individual machines because the machine other than the original will be recognized as a new device upon USB connection On The same printer PC Fax driver you have installed in your computer can be used with any machine ot...

Page 148: ... models Toner End Option Settings is not displayed for Type 1 2 and 5 models Supplies Status Print Cartridge Displays information about consumables This information is displayed only if Toner End Option Settings has been set to Stop Printing If Toner End Option Settings is set to Continue Printing is displayed instead of the indicator above Toner levels are not displayed for Type 1 and 2 models To...

Page 149: ...ters width may appear Selecting On should prevent such black stripes from appearing Default Off On Off Image Density Adjusts the density of printing Default 0 3 to 3 Fusing Unit Amelrtn Mode If the toner is not transferred properly causing the paper to be stained select On to improve transferability Default Off Off On System Settings opal p2_mf2_com_user_guide_00142125_eng xml 149 Draft 2014 01 07...

Page 150: ...urations of the machine You can check the firmware version on the configuration page By updating the firmware you can correct problems as well as adding a number of new functions For details about updating the firmware see the Firmware Update Guide The Firmware Update Guide can be downloaded from our Web site Fax Journal Prints a fax transmission and reception journal for the last 50 jobs TX RX St...

Page 151: ...ist of scan destinations Scanner Journal Prints a scanner journal for the last 100 Scan to E mail Scan to FTP and Scan to Folder transmissions Maintenance Page Prints the maintenance page Test Page Checks the results of print position adjustment This setting is only available with Type 1 and 3 models This setting is only available with Type 1 3 and 5 models Printing Lists Reports opal p2_mf2_com_u...

Page 152: ... is disabled if the number of pages to print is specified by the printer driver Default 1 1 to 999 Sub Paper Size Sets the machine to print onto paper of another size if the specified paper is not loaded in any tray Alternative sizes are preset to A4 and Letter Default Auto Auto Off Default Page Size Specifies the paper size to be used when the paper size is not specified in the print job Default ...

Page 153: ...ff On Off PCL Menu Specifies conditions when using PCL for printing Orientation Specifies the page orientation Default Portrait Portrait Landscape Form Lines Specifies the number of lines per page between 5 and 128 Default mainly Europe and Asia 64 mainly North America 60 Font Number Specifies the ID of the default font you want to use between 0 and 89 Default 0 Point Size Specifies the point size...

Page 154: ... 8 PS Math VN Math Pifont Legal ISO 4 ISO 6 ISO 11 ISO 15 ISO 17 ISO 21 ISO 60 ISO 69 Win 3 0 MC Text ISO L6 ISO L9 PC 775 PC 1004 Win Baltic Courier Font Specifies a courier type font Default Regular Regular Dark Ext A4 Width Sets the machine to extend the width of the printable area of A4 size paper reducing side margin width Default Off On Off Append CR to LF Sets the machine to append a CR cod...

Page 155: ... Specifies the speed for Ethernet communication Select a speed that matches your network environment For most networks the default setting is the optimum setting Default Auto Select Auto Select 100Mbps Full Duplex 100Mbps Half Duplex 10Mbps Full Duplex 10Mbps Half Duplex Wi Fi Wi Fi Enable Select whether to enable or disable Wireless LAN Default Enable Disable Enable If Disable is set Wi Fi LAN Ke...

Page 156: ...y address automatically from a DHCP server Default Active Inactive Active IP Address Specifies the machine s IPv4 address when DHCP is not used Use this menu to check the current IP address when DHCP is used Default XXX XXX XXX XXX The numbers represented by X vary according to your network environment Subnet Mask Specifies the machine s subnet mask when DHCP is not used Use this menu to check the...

Page 157: ...ned from a DHCP server Manual Config Address Manual Config Address Specifies the machine s IPv6 address when DHCP is not used Can contain up to 39 characters For details about entering characters see page 103 Entering Characters Prefix Length Specifies the prefix length using a value between 0 and 128 Gateway Address Specifies the IPv6 address of the default gateway Can contain up to 39 characters...

Page 158: ...less Address 4 Link local Address Displays the IPv6 link local address Contact your network administrator for information about the network configuration 7 Configuring the Machine Using the Control Panel 158 opal p2_mf2_com_user_guide_00142128_eng xml Draft 2014 01 07 ...

Page 159: ... s internal clock Default Time format mainly Europe and Asia 24 hour Format mainly North America 12 hour Format Time format 12 hour Format 24 hour Format AM PM stamp AM PM for 12 hour Format Hour 0 to 23 for 24 hour Format or 1 to 12 for 12 hour Format Minute 0 to 59 Program Fax Information Specifies the fax name and fax number of the machine Number Specifies the fax number of the machine using up...

Page 160: ...ake sure that this setting matches the setting of your PBX Otherwise you may not be able to send faxes to outside destinations Default 9 0 to 999 Function Priority Specifies the mode that is activated when the power is turned on or if the time specified for System Auto Reset Timer elapses without activity while the initial screen of the current mode is displayed Default Copier Copier Facsimile Sca...

Page 161: ...fter the period of time specified for this setting is passed The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1 but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1 Europe Default 1 minute The time can be set from 1 to 30 minutes Countries other than European countries Default On 1 minute On 1 to 240 minutes in 1 minute increments Of...

Page 162: ...the menu tree without clearing the settings Reset Network Settings Resets the network settings to their defaults Press Yes to execute Press No to exit to the previous level of the menu tree without clearing the settings Clear Address Book Clears the fax Quick Dial Speed Dial destinations Press Yes to execute Press No to exit to the previous level of the menu tree without clearing the destinations ...

Page 163: ...red twice when specifying a destination manually When this function is enabled you cannot use the On Hook Dial function This function appears only when a password is specified under Admin Tools Lock Default Off On Off Save Scn Data to USB Specify whether to enable or disable Scan to USB This function appears only when a password is specified under Admin Tools Lock Default Active Active Inactive Ad...

Page 164: ...7 Configuring the Machine Using the Control Panel 164 opal p2_mf2_com_user_guide_00142129_eng xml Draft 2014 01 07 ...

Page 165: ...operations The following operations can be performed remotely using Web Image Monitor on a computer Displaying the machine s status or settings Configuring the machine s settings MF Registering the scan and fax destinations Configuring the network settings Configuring the IPsec settings Printing reports MF Setting the administrator password and e mail address P Setting the administrator password R...

Page 166: ...address to access the machine If a DNS or WINS server is used and the machine s host name has been specified you can enter the host name instead of the IP address The top page of Web Image Monitor appears Top page Every Web Image Monitor page is divided into the following areas MF DCT841 1 2 3 4 8 Configuring the Machine Using Utilities 166 opal p2_mf2_com_user_guide_00142132_eng xml Draft 2014 01...

Page 167: ...area Clicking a menu shows its contents in the main area 2 Tab area Contains tabs for switching between information and settings you want to see or configure Displaying Top Page opal p2_mf2_com_user_guide_00142132_eng xml 167 Draft 2014 01 07 ...

Page 168: ...supported Web browser or the Web browser has JavaScript and cookies disabled display and operation problems may occur If you are using a proxy server configure the Web browser settings as necessary For details about the settings contact your network administrator The previous page may not appear even if the back button of the Web browser is clicked If this happens click the refresh button of the W...

Page 169: ... MF Device Status MF Shows the current messages on the machine s display P Status P Shows the current messages on the machine s display Status Item Description Print Cartridge MF Displays the remaining toner level MF Toner levels are not displayed for Type 1 and 2 models P Toner level status may not be displayed P Displays the remaining toner level Paper Tray Item Description Tray 1 Shows the curr...

Page 170: ... following for pages printed using the copier function Total number of pages Number of color pages always shows 0 Number of black and white pages Fax Shows the following for telephone line faxes Total number of pages sent and received Number of pages sent Number of pages received Print Counter Item Description Page Total MF Shows the total number of all prints from the machine MF Pages printed usi...

Page 171: ...ngine FW Version Shows the version of firmware for the machine engine Machine ID Shows the identification number of the machine MF Fax Card MF Shows that a fax card is installed Total Memory Shows the total memory installed on the machine Checking the System Information opal p2_mf2_com_user_guide_00142133_eng xml 171 Draft 2014 01 07 ...

Page 172: ...Middle or High Job End Tone Select the volume of the beep that sounds when a job is complete from Off Low Middle or High Job Error Tone Select the volume of the beep that sounds when a fax transmission error occurs from Off Low Middle or High Alarm Volume Select the volume of the alarm that sounds when an operation error occurs from Off Low Middle or High Tray Paper Settings Tab Tray 1 Item Descri...

Page 173: ...es not match the print job s settings MF Copier Tab Select Paper Item Description Select Paper Select the paper tray used for copying Separation Line Item Description Separation Line Specify whether to print a line in the middle of the printed paper when making ID card copy or combined copy MF Fax Tab Fax Number Confirmation Item Description Fax Number Confirmation Enable this setting to configure...

Page 174: ...ion the notification will be sent to the notification destination specified for the selected scan destination Note that if a destination e mail address is not specified no notification will be sent even if this setting is enabled Forwarding Destination Specifies the forwarding destination E mail Address Enter a destination e mail address Can contain up to 64 characters Scan Destination Select a sc...

Page 175: ...h any machine other than the one originally used for installation if the machine is of the same model MF If disabled you must install the printer PC Fax driver separately for individual machines because the machine other than the original will be recognized as a new device upon USB connection P Specifies whether the same printer can be used for multiple machines or not under USB connection P If th...

Page 176: ...to Function Settings Assigns one of the following functions to the Shortcut to Func key on the control panel ID Card Copy Mode Fax Immediate TX Select Scanner Destination 8 Configuring the Machine Using Utilities 176 opal p2_mf2_com_user_guide_00142134_eng xml Draft 2014 01 07 ...

Page 177: ...ns can be registered See the scan and fax sections for more information on registering destinations For details about registering scan destinations see page 80 Registering Scan Destinations For details about registering fax destinations using Web Image Monitor see page 104 Registering Fax Destinations Registering Destinations opal p2_mf2_com_user_guide_00142135_eng xml 177 Draft 2014 01 07 ...

Page 178: ...Print Selected File You can select and print received faxes Delete Selected File You can select and delete received faxes Delete All File You can delete all received faxes 8 Configuring the Machine Using Utilities 178 opal p2_mf2_com_user_guide_00142136_eng xml Draft 2014 01 07 ...

Page 179: ...ame Shows the name used to identify the machine on the network Network Version Shows the version of the machine s network module a part of the machine firmware Ethernet MAC Address Shows the Ethernet MAC address of the machine Active Interface Shows the active communication method TCP IP Status Item Description DHCP Select whether the machine should receive a dynamic IPv4 address automatically usi...

Page 180: ...s set to Active Stateless Address Displays up to four stateless auto addresses Gateway Address Displays the machine s default gateway address Link local Address Displays the link local address of the machine The link local address is an address that is valid only inside the local network local segment Manual Configuration Address Enter the machine s IPv6 address Can contain up to 39 characters Pre...

Page 181: ...valid range is 1024 to 65535 except 53550 and 49999 default is 9100 LPR Select to enable network printing using LPR LPD via TCP port 515 mDNS Setting Item Description mDNS Select to enable Multicast DNS via UDP port 5353 If disabled the item below cannot be configured Printer Name Enter the name of the machine Can contain up to 32 characters DNS Tab DNS Item Description DNS Method Select whether t...

Page 182: ...ontain up to 32 characters DNS Resolve Priority Select whether to give priority to IPv4 or IPv6 for DNS name resolution DNS Timeout seconds Enter the number of seconds the machine waits before considering a DNS request to have timed out 1 to 999 seconds Host Name Enter a host name for the machine Can contain up to 15 characters Auto E mail Notification Tab E mail Notification 1 E mail Notification...

Page 183: ...ether to enable the machine to send traps to the management host NMS When disabled SNMP Management Host 1 and SNMP Management Host 2 below become unavailable SNMP Management Host 1 Enter the IP address or host name of a management host Can contain up to 64 characters SNMP Management Host 2 Enter the IP address or host name of a management host Can contain up to 64 characters Community Item Descrip...

Page 184: ...cation When sending e mails to an SMTP server you can enhance the SMTP server security level by connecting to the POP server for authentication User Name Enter the user name for logging in to the SMTP server Can contain up to 32 characters Password Enter the password for logging in to the SMTP server Can contain up to 32 characters Device E mail Address Enter the machine s e mail address This addr...

Page 185: ...uthentication method from the following None Password will not be encrypted APOP Authentication Password will be encrypted Auto Password will be encrypted or not encrypted according to the POP3 server s settings Wireless Tab Wireless LAN Status Item Description Wireless LAN Status Displays the status of the connection to the wireless LAN MAC Address Displays the MAC address Communication Mode Disp...

Page 186: ...method If Ad Hoc is selected for Communication Mode you can select only Open System and Shared Key Encryption Select an encryption method If Ad Hoc is selected for Communication Mode you can select only None and WEP WPA Passphrase If WPA2 PSK or Mixed Mode WPA WPA2 is selected for Authentication enter the WPA encryption key WEP Key Length If WEP is selected for Encryption select 64 bits or 128 bit...

Page 187: ...haracters 0 9 A F a f WEP key length 128bit Format ASCII WEP key max length 13 characters 0x20 0x7e If you are configuring the connection settings manually check the SSID authentication method or encryption key of the access point or wireless router in advance Configuring the Network Settings opal p2_mf2_com_user_guide_00142137_eng xml 187 Draft 2014 01 07 ...

Page 188: ...4 DHCPv6 SNMP mDNS NetBIOS UDP Port 53550 All ICMP Bypass Select whether to apply IPsec to ICMP packets IPv4 and IPv6 from the following Active All ICMP packets will be bypassed without IPsec protection ping command echo request and echo reply is not encapsulated by IPsec Inactive Some ICMP message types will be bypassed without IPsec protection IPsec Policy List Tab Item Description No IPsec poli...

Page 189: ...to enable or disable the policy Name Enter the name of the policy Can contain up to 16 characters Address Type Select IPv4 or IPv6 as the type of IP address to be used in IPsec communication Local Address Displays the IP address of this printer Remote Address Enter the IPv4 or IPv6 address of the device with which to communicate Can contain up to 39 characters Prefix Length Enter the prefix length...

Page 190: ...cation algorithm to be applied when AH or ESP AH is selected for Security Protocol from the following MD5 SHA1 Encryption Algorithm for ESP Specify the encryption algorithm to be applied when ESP or ESP AH is selected for Security Protocol from the following None DES 3DES AES 128 AES 192 AES 256 Authentication Algorithm for ESP Specify the authentication algorithm to be applied when ESP is selecte...

Page 191: ...5 SHA1 IKE Life Time Specify the life time of the ISAKMP SA as a time period Enter a number of seconds IKE Diffie Hellman Group Select the IKE Diffie Hellman Group to be used in the generation of the IKE encryption key from the following DH1 DH2 Pre Shared Key Specify the PSK Pre Shared Key to be used for authentication of a communicating device Can contain up to 32 characters Key Perfect Forward ...

Page 192: ... Quick Dial entries MF Fax Speed Dial Destination List MF Prints a list of Speed Dial entries MF Scanner Destination List MF Prints a list of scan destinations MF Scanner Journal MF Prints a scanner journal for the last 100 Scan to E mail Scan to FTP and Scan to Folder transmissions P Test Page P Prints a test page for checking the printing condition P PCL Font List P Prints the current configurat...

Page 193: ...same password again to confirm MF Change E mail Address MF Check this to configure the administrator e mail address MF Administrator E mail Address MF Enter the administrator e mail address MF If the machine s e mail address is not configured in the SMTP page this address will be used as the sender s address of e mails sent from this machine such as notification e mails Can contain up to 64 charac...

Page 194: ...ing under Network Application will not be backed up here it will be backed up by Back up Menu Settings instead Back up Menu Settings Backs up settings that are not related to the network MF Back up Scan Destination MF Backs up scan destinations to a file MF Back up Address Book MF Backs up fax destinations to a file Back up IPsec Settings Backs up the IPsec settings to a file Follow the procedure ...

Page 195: ...e to select the file Follow the procedure below to restore configuration backup files 1 Click Browse 2 Navigate to the directory containing the backup file to restore 3 Select the backup file and click Open 4 Enter the administrator password if required 5 Click OK If the settings are not restored successfully an error message appears Try again to restore the file completely MF Set Date Time Tab Se...

Page 196: ...hine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds It takes less time to recover from Energy Saver mode 1 than from power off state or Energy Saver mode 2 but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2 Energy Saver Mode 2 Select Active to set the machine to enter Energy Saver mode 2 after the period of time specified for Waiting ...

Page 197: ...ce File Setting Item Description Help Source File Enter the address URL of the Help button Up to 50 alphanumeric characters can be entered Configuring the Administrator Settings opal p2_mf2_com_user_guide_00142140_eng xml 197 Draft 2014 01 07 ...

Page 198: ...hine with an icon 2 Status area Printer Name Print Cartridge Toner level status may not be displayed Input Tray You can check the following information about the input trays Tray Status Paper Size Paper Type Displays the type of the paper loaded into each input tray System Displays the system information about the printer such as the model name system version and memory size Counter 8 Configuring ...

Page 199: ...r driver 5 Refresh Specify the automatic update of the display DCT881 1 2 3 4 5 1 Image area Displays the status of this machine with an icon 2 Status area Printer Name Print Cartridge Displays the following messages to indicate remaining toner levels Remaining Level 1 to 5 Almost Empty and Empty Input Tray You can check the following information about the input trays Tray Status Paper Size Paper ...

Page 200: ...nizing Monitor is used to modify the machine s settings 1 On the Start menu click All Programs 2 Click Smart Organizing Monitor for SP xxx Series 3 Click Smart Organizing Monitor Status If the machine you are using is not selected click Connect Printer and then select the machine s model 4 On the User Tools tab click Printer Configuration 5 Enter the access code The default access code is Admin 6 ...

Page 201: ...igurations about network connection and communication The following operations are possible on these tabs Checking the printer name active protocol and other printer information Making interface settings including the timeout setting and protocol settings Checking or making TCP IP settings Checking or making SMTP and SNMP settings Checking or making Alert settings Wireless LAN Settings tab You can...

Page 202: ...nt list 5 Click Print You can check the firmware version on the configuration page By updating the firmware you can correct problems as well as adding a number of new functions For details about updating the firmware see the Firmware Update Guide The Firmware Update Guide can be downloaded from our Web site 8 Configuring the Machine Using Utilities 202 opal p2_mf2_com_user_guide_00142141_eng xml D...

Page 203: ... Replace the print cartridge if the printed image becomes pale or blurred Store print cartridges in a cool dark place Actual printable numbers vary depending on image volume and density number of pages printed at a time paper type and size and environmental conditions such as temperature and humidity Toner quality degrades over time For good print quality the manufacturer recommends that you use g...

Page 204: ... appear blurred or smeared if the cartridge has not been shaken properly 5 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place DCT026 6 Carefully push up the front cover until it closes 9 Maintaining the Machine 204 opal p2_mf2_com_user_guide_00142143_eng xml Draft 2014 01 07 ...

Page 205: ... to dry To avoid deformation discoloration or cracking do not use volatile chemicals such as benzine and thinner or spray insecticide on the machine If there is dust or grime inside the machine wipe with a clean dry cloth You must disconnect the plug from the wall outlet at least once a year Clean away any dust and grime from the plug and outlet before reconnecting Accumulated dust and grime pose ...

Page 206: ... machine toward and away from yourself DCT040 Wipe carefully so as not to touch any protrusions inside the machine 4 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place DCT026 5 Carefully push up the front cover until it closes 9 Maintaining the Machine 206 opal p2_mf2_com_user_guide_00142145_eng xml Draft 2014...

Page 207: ...n lifting the exposure glass cover for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture DCT008 Cleaning the Exposure Glass opal p2_mf2_com_user_guide_00142146_eng xml 207 Draft 2014 01 07 ...

Page 208: ... when lifting the ADF for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture DCT009 9 Maintaining the Machine 208 opal p2_mf2_com_user_guide_00142147_eng xml Draft 2014 01 07 ...

Page 209: ... Make sure that the wall outlet is not defective by connecting another working device Pages are not printed The USB cable or Ethernet cable is not connected correctly Reconnect the USB cable or Ethernet cable Strange noise is heard The consumable is not properly installed Check that the consumable is properly installed If any of these problems persist turn off the power pull out the power cord and...

Page 210: ... images that contain large areas of solid color which consume a lot of toner Use supported types of paper See page 39 Supported Paper Load paper only as high as the upper limit markings on the paper guide Multiple sheets of paper are fed at one time Fan the paper well before loading Also make sure that the edges are even by tapping the stack on a flat surface such as a desk Make sure that the pape...

Page 211: ...toner on your hands or clothes Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can smudge Make test prints until smudges no longer appear Do not forcefully remove jammed paper as it may tear Torn pieces remaining inside the machine will cause further jams and possibly damage the machine Paper jams can cause pages to be lost Check your print job for missi...

Page 212: ...Open the front cover and then carefully lower it DCT027 4 Carefully pull out the print cartridge horizontally holding its center DCT024 Do not shake the removed print cartridge Doing so can cause remaining toner to leak Place the print cartridge on paper or similar material to avoid dirtying your workspace 10 Troubleshooting 212 opal p2_mf2_com_user_guide_00142150_eng xml Draft 2014 01 07 ...

Page 213: ...l the way Finally push the cartridge down until it clicks into place DCT026 7 Carefully push up the front cover until it closes DCT028 If the error display continues to appear perform the procedure described in Opening the Rear Cover to Remove Jammed Paper Paper Feed Problems opal p2_mf2_com_user_guide_00142150_eng xml 213 Draft 2014 01 07 ...

Page 214: ...ypass tray 3 Follow Steps 3 to 7 in Removing Jammed Paper from Tray 1 If the error display continues to appear perform the procedure described in Opening the Rear Cover to Remove Jammed Paper Opening the Rear Cover to Remove Jammed Paper Since the temperature around the guide is high wait for it to cool before checking for jammed paper 1 Open the rear cover DCT022 10 Troubleshooting 214 opal p2_mf...

Page 215: ...rs on the sides down with your thumbs DCT036 4 Remove the jammed paper carefully DCT068 5 Push the levers on the sides up with your thumbs 6 Close the fusing cover Paper Feed Problems opal p2_mf2_com_user_guide_00142150_eng xml 215 Draft 2014 01 07 ...

Page 216: ...g Scanning Jams 1 Open the ADF cover DCT019 2 Gently pull the jammed original to remove it Be careful not to pull the original too hard as it may tear DCT021 10 Troubleshooting 216 opal p2_mf2_com_user_guide_00142150_eng xml Draft 2014 01 07 ...

Page 217: ...nal remaining in the ADF gently pull the jammed original to remove it Be careful not to hold the input tray when lifting the ADF for the tray might be damaged DCT010 5 Close the ADF Paper Feed Problems opal p2_mf2_com_user_guide_00142150_eng xml 217 Draft 2014 01 07 ...

Page 218: ... Paper The paper type setting is incorrect Make sure that the paper type setting of the printer driver matches the type of paper loaded See page 39 Supported Paper A non genuine print cartridges is being used Non genuine print cartridges reduce print quality and can cause malfunctions Use genuine print cartridges only See page 239 Consumables An old print cartridges is being used Print cartridges ...

Page 219: ...a volume High volume data such as graphics heavy documents take longer to process Wait for a while To speed up printing reduce the printing resolution using the printer driver The whole printout is blurred Paper is damp Use paper that has been stored properly See page 39 Supported Paper If you enable Toner Save printing is generally less dense Condensation may have collected If rapid change in tem...

Page 220: ...e position displayed on the computer screen the cause may be one of the following Possible Cause Solution Page layout settings are not configured properly Check that the page layout settings are properly configured in the application The paper size setting does not match the paper loaded Check whether the paper size specified on the printer driver matches that of the loaded paper 10 Troubleshootin...

Page 221: ...ting for image quality between Photo and Mixed may eliminate the moire pattern Photocopied paper is dirty Image density is too high Adjust the image density Toner on the printed surface is not dry Do not touch printed surfaces immediately after copying Remove freshly printed sheets one by one taking care not to touch printed areas The scanning part is dirty Before placing originals on the exposure...

Page 222: ...l was moved during scanning Do not move the original during scanning The scanned image is upside down The original was placed upside down Place the original in the correct orientation See page 54 Placing Originals The scanned image is blank The original was placed with the front and back reversed The scanned image is too dark or too light Adjust the image density 10 Troubleshooting 222 opal p2_mf2...

Page 223: ...ay contact your telephone company If the problem persists contact your sales or service representative Dial tone could not be detected Set Dial Tone Detect to Do not Detect Err 2 Err 3 Err 4 Dial fails when trying to send faxes Check that the fax number you dialed is correct Check that the destination is a fax machine Check that the line is not busy You may need to insert a pause between dial digi...

Page 224: ...canceled manually Send the fax again 00A1 The original is jammed Remove the jammed original 00FF Redialing failed Make sure the recipient s fax number is correct and check that the telephone line is properly connected When other problems occur The table below describes how to troubleshoot problems that do not produce an error code Problem Solution Cannot send faxes Check the error code and then pe...

Page 225: ...sure glass make sure that ink or correction fluid is dry A fax you sent appears blank when received The original was placed upside down Place the original in the correct orientation See page 54 Placing Originals Dirty spots may appear or an image from the reverse side shows through copy received by the recipient Image density is too high Adjust the image density Dial fails when trying to send faxe...

Page 226: ...ray There was a paper jam Remove the jammed paper See page 210 Paper Feed Problems A print cartridge was empty Replace the print cartridge See page 203 Replacing the Print Cartridge The received fax was too large Ask the sender to resend the document in parts as several smaller individual faxes or to send at a lower resolution ADF Orig Misfeed Open ADF Cover and remove paper An original has been j...

Page 227: ...in See page 132 Copier Features Settings Check Paper Size The paper size set for the document differs from the size of the paper in the indicated tray Press FormFeed to begin printing or press JobReset to cancel the job Check Paper Type The paper type set for the document differs from the type of the paper in the indicated tray Press FormFeed to begin printing or press JobReset to cancel the job C...

Page 228: ...See page 135 Scanner Features Settings Configure Max E mail Size under scan settings to increase the allowed size See page 135 Scanner Features Settings Fax Job Memory Overflow The number of fax jobs in memory unsent or unprinted faxes has reached maximum so new jobs cannot be stored Wait until pending jobs have been transmitted or printed Indep Sply Prt Cart A non supported print cartridge is ins...

Page 229: ...r resolution Memory Overflow TX Cancel Memory has reached capacity while scanning the second or later pages of the original when trying to send a fax in Memory Transmission mode Press TX to send only the pages that have been scanned in memory or press Cancel to cancel Misfeed BypassTray Paper has been jammed in the bypass tray Remove the jammed paper See page 210 Paper Feed Problems Misfeed Stnd T...

Page 230: ...install the print cartridge See page 203 Replacing the Print Cartridge Remove Paper Bypass Tray The machine failed to proceed with the print job because tray 1 was specified as the input tray but paper was set in the bypass tray Remove paper from the bypass tray Replace Required Soon Print Cartridge The print cartridge is almost empty Prepare a new print cartridge Replacement Required Print Cartri...

Page 231: ... the current tray appears Load A4 Letter Legal size paper in the tray and then select the corresponding paper size using or key and press the OK key The machine will then print out the fax Note that the paper size setting for the tray under system settings will be changed See page 145 System Settings Set Original to ADF Cannot use exposure glass with set in Scan Size Scanning could not be performe...

Page 232: ...orrectly If the Auto Redial setting is enabled the machine will redial the number and try again If all attempts fail or if the machine is in Immediate Transmission mode the fax will not be transmitted Try the operation again 10 Troubleshooting 232 opal p2_mf2_com_user_guide_00142156_eng xml Draft 2014 01 07 ...

Page 233: ...print cartridge again correctly Load paper into the tray Flashing On A paper jam has occurred in the machine Use Web Image Monitor or Smart Organizing Monitor to determine where the paper jam is and then remove the jammed paper See page 210 Paper Feed Problems On On The size of paper to print on and the size of the paper loaded in the tray do not match A cover is open Use Web Image Monitor or Smar...

Page 234: ...t Organizing Monitor to check the error and then take appropriate measures See page 165 Using Web Image Monitor or page 198 Using Smart Organizing Monitor On On On A malfunction has occurred Contact your sales or service representative 10 Troubleshooting 234 opal p2_mf2_com_user_guide_00142157_eng xml Draft 2014 01 07 ...

Page 235: ... Remove the jammed paper See page 210 Paper Feed Problems Paper Size Mismatch Paper of the selected paper size is not loaded in the indicated paper source tray Check the indicated tray The paper size specified on the machine and the size specified in the printer driver do not match For details about specifying the paper size setting on the machine see page 45 Loading Paper For details about changi...

Page 236: ...flow The data is too large or complex to print Select 600 x 600 dpi in Resolution to reduce the size of data For details see the printer driver Help Waste Toner full No printing is available Open the indicated cover and then replace Print Cartridge The waste toner bottle is full Replace the print cartridge No Toner or Waste Toner full No printing is available Open the indicated cover and then repl...

Page 237: ...idge is displayed set Toner End Option Settings to Continue Printing However since any trouble caused by using this setup is outside of the scope of the manufacturer s warranty this setup should be used with care For details about Toner End Option Settings see page 145 System Settings MF If Toner End Option Settings is first set to Continue Printing and then to Stop Printing be sure to use a new p...

Page 238: ...ower switch is turned off The power cord is unplugged from the wall outlet All other cables are unplugged from the machine 2 Lift the machine using the inset grips on both sides of the machine and then move it horizontally to the place where you want to use it To move the machine over a long distance pack it well Take care not to tip or tilt the machine during transit Toner might spill inside the ...

Page 239: ...extra print cartridges The actual number of printable pages varies depending on the image volume and density number of pages printed at a time paper type and paper size used and environmental conditions such as temperature and humidity Print cartridges may need to be changed sooner than indicated above due to deterioration over the period of use Print cartridges are not covered by warranty However...

Page 240: ...onds 23 C 71 6 F Paper sizes A4 81 2 11 Letter 81 2 14 Legal B5 51 2 81 2 Half Letter 71 4 101 2 Executive A5 A6 B6 16K 197 273 mm 16K 195 270 mm 16K 184 260 mm Custom Paper Size The following paper sizes are supported as custom paper sizes Width Tray1 Approximately 100 216 mm 3 9 8 5 inches Bypass Tray Approximately 90 216 mm 3 6 8 5 inches Length Approximately 148 356 mm 5 8 14 inches Paper type...

Page 241: ...lb Memory 128 MB Power requirements mainly Europe and Asia 220 240 V 5 A 50 60 Hz mainly North America 120 V 8 A 60 Hz Power consumption P Maximum power consumption P 900 W P Energy Saver mode 1 P 34 8 W P Energy Saver mode 2 P 3 7 W MF Maximum power consumption MF 900 W MF Energy Saver mode 1 MF 40 W MF Energy Saver mode 2 MF 3 9 W Specifications of the Machine opal p2_mf2_com_user_guide_00142164...

Page 242: ...chine body with consumables MF Approximately 11 1 kg 22 lb or less MF Type 1 MF Approximately 9 9 kg 22 lb or less MF Type 2 Type 3 Type 4 MF Approximately 11 1 kg 25 lb or less MF Type 1 Type 5 MF Approximately 9 9 kg 22 lb or less MF Type 2 Type 3 Type 4 MF Approximately 11 1 kg 25 lb or less P Weight machine body with consumables P Approximately 7 2 kg 16 lb or less Printer Function Specificati...

Page 243: ...00 dpi Printing 600 600 dpi ADF Scanning 600 300 dpi Printing 600 600 dpi First copy speed A4 Letter at 23 C 71 6 F 32 seconds or less Multiple copy speed Countries other than European countries 22 pages per minute Reproduction ratio mainly Europe and Asia Fixed ratio 50 71 82 93 122 141 200 400 mainly North America 50 65 78 93 129 155 200 400 Zoom ratio 25 to 400 Copy quantity 99 Specifications o...

Page 244: ... 4800 4800 dpi ADF 600 600 dpi Maximum resolution when scanning from a computer WIA 600 600 dpi ADF throughput Black and white 64 mm per second Color 22 mm per second Interface Scanning from the control panel Ethernet 10BASE T 100BASE TX USB2 0 Wi Fi Scanning from a computer Ethernet 10BASE T 100BASE TX USB2 0 Wi Fi MF Fax Function Specifications Access line Public switched telephone networks PSTN...

Page 245: ...sfer rate 33 6 kbps to 2400 bps auto shift down system Data compression methods MH MR MMR Memory capacity Transmission Up to 5 jobs up to 10 pages per job Reception Up to 50 jobs up to 100 pages in the total of all jobs Address book Speed dial 100 items Quick dial 8 items Number of redials for Fax 1 Specifications of the Machine opal p2_mf2_com_user_guide_00142164_eng xml 245 Draft 2014 01 07 ...

Page 246: ...ernet Explorer 11 The proper names of the Windows operating systems are as follows The product names of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows XP Professional x64 Edition The product names of Windows Vista are as follows Microsoft Windows Vista Ultimate Microsoft Windows Vista Business Microsoft Windows Vista Home Premium Mic...

Page 247: ... Windows Server 2008 Enterprise The product names of Windows Server 2008 R2 are as follows Microsoft Windows Server 2008 R2 Foundation Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2008 R2 Enterprise The product names of Windows Server 2012 are as follows Microsoft Windows Server 2012 Foundation Microsoft Windows Server 2012 Essentials Microsoft Windows Server 2012 Standard Th...

Page 248: ...11 Appendix 248 opal p2_mf2_com_user_guide_00142165_eng xml Draft 2014 01 07 ...

Page 249: ...e setting 195 Default settings 193 Density 92 DHCP 30 Differences in Performance Functions between Different Models 8 Disclaimer 7 DNS setting 181 Duplex 59 E E mail notification 1 182 E mail notification 2 182 Energy saver mode 196 ENERGY STAR program 17 Enlarged or reduced copies 67 Entering characters 103 Error messages 226 233 235 Exposure glass 207 Exterior 19 21 F Fax destinations 104 177 Fa...

Page 250: ...quality problems 218 Printer features 152 Printer function 242 Printer problems 219 R Receiving a fax 124 Reception mode 124 Recommended size of originals 54 Redial function 114 Replace 203 Reports 127 150 192 Reset settings 193 Resolution 93 118 Restore settings 195 S Scan destinations 80 85 86 89 177 Scan size 92 Scan to E mail 80 87 Scan to Folder 80 87 Scan to FTP 80 87 Scanner destination lis...

Page 251: ...atus 179 Time 102 Time setting 195 Toner 169 237 Toner management 174 Top page 166 Trademarks 246 Transmission mode 107 Trap 183 Tray paper settings 145 172 Troubleshooting 209 210 218 219 220 221 222 223 226 TWAIN 94 Types of originals not supported by the ADF 54 U Unscannable image area 55 W Web Image Monitor 165 WIA 99 Wireless LAN settings 185 200 Wireless LAN setup 32 Wireless settings 185 25...

Page 252: ...MEMO 252 EN GB EN US EN AU M Draft 2014 01 07 ...

Page 253: ... and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Power Source 120 V 8 A 50 60 Hz Be sure to connect the power cord to a power source as above ...

Page 254: ...opying or printing certain items consult with your legal advisor Laser Safety CDRH Regulations This machine complies with the requirements of 21 CFR Subchapter J for class I laser product This machine contains AlGaAs laser diode 11 milliwatt 775 790 7 nanometer wavelength for each emitter The beam divergence angle is 25 degrees minimum and 36 degrees maximum in the vertical direction and 7 degrees...

Page 255: ... receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 This device must accept any interference received including ...

Page 256: ...ompany The REN for this product is part of the product identifier that has the format US AAAEQ TXXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 5 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the telepho...

Page 257: ...ERS AND OR MAKINGTEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings ...

Page 258: ...ctions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de sécurité doivent être prises pendant l utilisation de mate rial téléphonique afin de réduire les risques d incendie de choc électrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil près de l eau p ex près d une baignoire d un la vabo d un évier de cuisine d un bac à laver dans un sous sol humi...

Page 259: ...Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identific...

Page 260: ...attention des utilisateurs canadiens Le present appareil est conforme aux CNR d Industrie Canada appli cables aux appareils radio exempts de licence L exploitation est autorisee aux deux conditions suivantes 1 l appareil ne doit pas produire de brouillage et 2 l utilisateur de l appareil doit accepter tout brouillage radioelectrique subi meme si le brouillage est susceptible d en compromettre le f...

Page 261: ...re or electric shock could result from spillage or if such objects or substances fall inside this machine CAUTION Keep the machine away from humidity and dust Otherwise a fire or an electric shock might occur Do not place the machine on an unstable or tilted surface If it topples over an injury might occur Do not place heavy objects on the machine Doing so can cause the ma chine to topple over pos...

Page 262: ...odified Also do not use power cords that have been trapped under heavy objects pulled hard or bent severely Doing so could result in fire or electric shock It is dangerous to handle the power cord plug with wet hands Doing so could result in electric shock If the power cord is damaged and its inner wires are exposed or broken contact your service representative for a replacement Use of damaged pow...

Page 263: ...ea around the prongs at least once a year Allowing dust to build up on the plug constitutes a fire hazard Be sure to push the plug of the power cord fully into the wall outlet Par tially inserted plugs create an unstable connection that can result in unsafe buildup of heat If this machine is not going to be used for several days or longer at a time disconnect its power cord from the wall outlet Wh...

Page 264: ... use the machine Doing so could result in fire or electric shock Do not touch this machine if a lightning strike occurs in the immedi ate vicinity Doing so could result in electric shock The following explains the warning messages on the plastic bag used in this product s packaging Keep the polythene materials bags etc supplied with this machine away from babies and small children at all times Suf...

Page 265: ...aper Not doing so could result in burns When removing jammed paper make sure not to trap or injure your fingers When loading paper take care not to trap or injure your fingers Handling the Machine s Supplies WARNING Do not use a vacuum cleaner to remove spilled toner including used toner Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner How...

Page 266: ...f water Consult a doctor if necessary When removing jammed paper or replacing toner avoid getting toner new or used on your skin If toner comes into contact with your skin wash the affected area thoroughly with soap and water Do not crush or squeeze toner containers Doing so can cause toner spill age possibly resulting in dirtying of skin clothing and floor and accidental ingestion Store toner new...

Page 267: ... Do not use the cleaner to suck spilled toner including used toner Sucked toner may cause firing or explosion due to electrical contact flickering inside the cleaner However it is possible to use the cleaner designed for dust explo sion proof purpose If toner is spilled over the floor sweep up spilled toner slowly and clean remainder with wet cloth Store toner new or used toner containers and comp...

Page 268: ...16 Power Switch Symbols The meanings of the symbols for the switches on this machine are as follows POWER ON POWER OFF ...

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Ricoh BBP-PRSP213NW1, Manual

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