Ricoh Aficio MP 2500, Facsimile Reference Manual

Page: 186 / 204

Fax via Computer
176
5
Using the Machine's Address Book Data in the Destination List of
the LAN-Fax
You can save information about fax destinations registered to this machine in a
personal computer as a CSV file using “Address Management Tool” in “Smart-
DeviceMonitor for Admin”. Saved CSV files can be inserted into the destination
table of the LAN-Fax Driver by selecting
[ New/Browse... ] in Address Book. Save
the file again for the LAN-Fax Driver.
Note
❒
When destinations registered in groups by this machine are inserted into Ad-
dress Book, each person's destination is determined according to the follow-
ing order of priority (check before inserting and changing the order of
priority, if necessary): IP-Fax destination
→
Fax number
→
Mail address
❒
You may not be able to use the machine when it is updating the Address Book
using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain
user codes.
❒
For details, see “SmartDeviceMonitor for Admin” Help.
Editing Fax Cover Sheets
LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets.
Important
❒
It is necessary to create a cover sheet file before attaching a cover sheet to fax
document using LAN-Fax Driver.
Creating a cover sheet
Use the following procedure to create a fax cover sheet.
You can edit the following items using LAN-Fax Cover Sheet Editor.
• Company name as destination information
• Department name as destination information
• Contact name as destination information
• Company name as sender information
• Department name as sender information
• Contact name as sender information
• Telephone number as sender information
• Fax number as sender information
• Date
• Message