Oce 31x5E, Configuration And Maintenance Manual

Page: 43 / 156

Configuration management 43
Activating and deactivating access control
Access control can be activated or deactivated separately for copy and scan
jobs (optional), or print jobs. By opening accounts for specific
users/departments and assigning a unique
PIN code for each account you open,
you determine in fact which users have access to the copy and scan facility of
the Océ 31x5E. For copying and scanning an account with a PIN code is
required, whereas for printing an account in the user name of each person is
needed, with or without a PIN code. See ‘Opening accounts’ on page 75.
Before you can allow access for specific users only, you must first activate
access control. The activation or deactivation of access control results in the
following:
Access copier = unlimited
Any user can freely use the Océ 31x5E for
copying and scanning (optional). Each copy made by any user is booked on a
special system account named ‘copier user’. Scans are not booked on any
account. For more information about system accounts refer to ‘Displaying
account information’ on page 77.
Access copier = limited
Users must first enter a valid PIN code before they
are allowed to use the Océ 31x5E for copying and scanning (optional) or for
printing documents stored in their mailbox. Copies are booked on the account
belonging to the entered PIN code. Scans are not booked on any account.
Access printer = unlimited
Any user can freely use the Océ 31x5E for
printing documents. Mailboxes are not protected. When someone who has
never used the Océ 31x5E before, sends a document for printing, a new
account is automatically created in his/her user name. Costs are booked on that
account. By adding a PIN code to a user name, that user’s mailbox is protected.
Access printer = limited
Only users who have an account in their user name
are allowed to print. If they have a PIN code as well, the contents of their
mailbox are private. Users without an account and who send an automatic print
job are informed of their insufficient access permission by a printed error page.
Their documents are stored in a mailbox to be retrieved by the person in charge
of accounting using the master PIN code. With this master PIN code for
accounting, any document in any mailbox can be printed, except security print
documents.