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Outlook E-mail
After you have selected Inbox for synchronization in ActiveSync, Microsoft®
Outlook E-mail messages are synchronized as part of the general synchronization process. During
synchronization:
●
Messages are updated from the
Inbox
folder on your PC or the Microsoft®
Exchange server to the Inbox folder a of the Outlook E-mail account on your device. You can only
synchronize information directly with an Microsoft® Exchange Server if you are running Microsoft
® Outlook® 2002 or later. By default, you’ll receive messages from the last three days only, the
fi
rst
100 lines of each new message, and
fi
le attachments of less than 100KB in size.
●
Messages in the
Outbox
folder on your device are transferred to Exchange or
Outlook
and then
sent from those programs.
●
Messages on the two computers are linked. When you delete a message on your device, the
message will also be deleted from your PC the next time you synchronize.
●
Messages in subfolders in other E-mail folders in Outlook are synchronized only if they have
been selected for synchronization in ActiveSync. For information on initiating Outlook E-mail
synchronization or changing synchronization settings, see ActiveSync Help on the PC or
Connections Help.
Please note
: Text messages (SMS) and Multimedia messages (MMS) are not received through
synchronization. Instead, they are sent to your device via your network service provider.
Tasks
Tasks
stored on your device can be synchronized with
Outlook
on your PC. Task synchronization is
automatically selected in
ActiveSync
.
New items entered on one computer are copied to your device during synchronization. Handwritten
notes and drawings are saved as meta
fi
les (pictures). For more information on synchronization, see
ActiveSync
Help
on the PC.
Notes
Notes
can be synchronized between your PC and phone either through notes synchronization or
fi
le
synchronization.
Notes
synchronization synchronizes the notes on your device with
Outlook Notes
on your PC. File synchronization synchronizes all notes on your device with
My Documents
folder on
your PC.
To synchronize your notes through notes synchronization, first select
Notes
information type for
synchronization in
ActiveSync
. The next time you synchronize, all notes in
My Documents
and its
subfolder on your device will appear in
Outlook Notes
on your PC.
Notes
that contain only text will
appear as regular notes in
Outlook
on your PC, while notes containing written text or drawings will
appear in the device format. In addition, all notes in
Notes
group in
Outlook
on the PC will appear in
Notes
on the device.
To synchronize your notes as
fi
les, in
ActiveSync
, select
Files
information type for synchronization
and clear
Notes
information type. When you select
Files
,
My Documents
folder is created on
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your PC’s desktop. All .pwi
fi
les placed in
My Documents
folder on your device and all .doc
fi
les
placed in
\ My Documents
folder on your PC will be synchronized. Password-protected
fi
les cannot
be synchronized.
ActiveSync
converts documents during synchronization. For more information on
synchronization or
fi
le conversion, see
ActiveSync Help
on the PC.
Please note
: When you delete or change an item on either your PC or device, the item is changed
or deleted in the other location the next time you synchronize. If you synchronize your notes using
file synchronization and then later decide to use notes synchronization, all of your notes will be
synchronized with
Outlook
on your PC and will no longer be stored in
My Documents
folder.
5.5 ActiveSync errors
Whenever
ActiveSync
cannot successfully synchronize your information, it displays an error on your
device and your PC.
Viewing error information
Press
Action
button when the error text is displayed.
ActiveSync
will then display more information
about the error that has occurred. Some types of errors can interfere with automatic synchronization.
If you suspect that a scheduled automatic synchronization has not occurred, you should attempt to
manually synchronize your information. Successfully completing manual synchronization will reset
automatic synchronization. For more information, see
Synchronizing Information section
of
ActiveSync Help
on your PC.
Please note
: Most
fi
rewall applications are intended to block network traf
fi
c and secure the PC from
incoming network connections. Since
ActiveSync
uses TCP ports for data transfer with Devices, to
avoid this potential experience, you will need to manually allow this traf
fi
c to be un-blocked by Firewall
applications for the Device using
ActiveSync
. You will need to add ActiveSync application processes
into
Firewall Programs Exception List
.
