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Xerox WorkCentre 3025BI, User Manual

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Contents

Xerox

® 

WorkCentre

®

 3025

User Guide

vii

Fax Procedure: Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Load the Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Enter the Fax Number  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Fax Confirmation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
To Stop a Fax Job  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Fax Send Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Multi Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Delay Send. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Priority Send  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Other Fax Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Fax Receive Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Fax Receive Modes  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Tel Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Ans/Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Distinctive Ring Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Using Secure Receive  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Other Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Fax Forward Sent/Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Forwarding Sent Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Forwarding Received Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Deactivating Fax Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

To send a fax from the PC: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

8

Address Book

Address Book Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Using Address Book From the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Searching the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Speed Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Group Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Deleting an Address Book Entry  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Printing the Local Address Book  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Using Address Book in CWIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

To search for an Address in CWIS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
To Add an Address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
To Edit or Delete an Address  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

9

Security

Security at Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Administrator Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Feature Management  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Restart Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Summary of Contents for WorkCentre 3025BI

Page 1: ...July 2014 Xerox WorkCentre 3025BI Xerox WorkCentre 3025NI User Guide ...

Page 2: ...he United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United S...

Page 3: ...e 12 Power Save 12 Powering Off the Machine 13 Using the Keypad WorkCentre 3025NI Only 13 Menu Overview 15 Machine Status Menu 16 Network Menu 17 Software 18 Information Pages 20 Printing reports 20 Feature Defaults 21 Copy Defaults 21 Fax Defaults WorkCentre 3025NI only 21 Configuration Report 22 Xerox CentreWare Internet Services 22 Accessing the Printer 23 Logging In 23 More Information 24 Furt...

Page 4: ...achine 38 Configuring TCP IP Settings Using CentreWare Internet Services 38 Printer Drivers 41 Overview 41 Windows Drivers 42 Installing Windows Drivers 42 Wireless Setting Program 46 Uninstalling a Windows Driver 47 Macintosh Drivers 48 Uninstalling Macintosh Driver 49 Linux Drivers 50 Procedure for Installing the Linux Unified Driver 50 Sharing Your Machine Locally 51 Windows 51 Macintosh 52 Win...

Page 5: ...ation 73 Using the Output Tray 73 4 Print Printing Using Windows 76 Print Procedure 76 Favorites Tab 76 Printer Status 77 Basic Tab 78 Paper Tab 79 Graphics Tab 80 Advanced Tab 80 Earth Smart Tab 83 Xerox Tab 84 Xerox Easy Printer Manager EPM 85 Printing Using Macintosh 86 Printing a Document 86 Changing Printer Settings 86 Using AirPrint 88 Using Google Cloud Print 88 Printing Using Linux 89 Prin...

Page 6: ...nning Methods 105 Windows Scanning 106 Process Checklist 106 Enable Scan to PC 106 Load Documents 107 Select the Scan Destination 107 Select the Features 108 Start the Job 109 Stop the Job 109 Macintosh Scanning 110 Process Checklist 110 Load Documents 110 Enable Scan to PC 111 Select the Scan Destination 113 Start the Job 113 Stop the Job 114 Linux Scanning 115 Scanning 115 Job Type Settings 116 ...

Page 7: ...ceive Settings 137 Fax Forward Sent Received 138 Forwarding Sent Faxes 138 Forwarding Received Faxes 139 Deactivating Fax Forward 140 Fax from PC 141 To send a fax from the PC 141 8 Address Book Address Book Overview 144 Using Address Book From the Control Panel 145 Searching the Address Book 145 Speed Dial Numbers 145 Group Dial Numbers 146 Deleting an Address Book Entry 148 Printing the Local Ad...

Page 8: ...1 Redistributing Toner 171 Replacing the Print Cartridge 172 Recycling Consumables 174 Cleaning the Machine 175 Moving the Machine 177 Software Update 178 The Software Upgrade Process 178 Procedure 178 11 Troubleshooting Overview 182 Status Wireless LED 183 Clearing Paper Jams 184 Tips for Avoiding Paper Jams 184 Automatic Document Feeder Jams WorkCentre 3025NI only 184 Clearing Jams Inside the Ma...

Page 9: ...ions 213 Environmental Specifications 214 13 Safety Electrical Safety 216 General Guidelines 216 Power Cord 216 Emergency Turn Off 217 Laser Safety 217 Operational Safety 218 Operational Guidelines 218 Ozone Release 218 Printer Location 218 Printer Supplies 219 Maintenance Safety 220 Printer Symbols 220 Environmental Health and Safety Contact Information 222 14 Regulatory Basic Regulations 224 Uni...

Page 10: ...ean Union 233 South Africa 233 New Zealand 233 Material Safety Data 235 15 Recycling and Disposal All Countries 238 Perchlorate Material 238 North America 239 European Union 240 Domestic Household Environment 240 Professional Business Environment 240 Collection and Disposal of Equipment and Batteries 240 Battery Symbol Note 241 Battery Removal 241 Other Countries 242 ...

Page 11: ...e 1 1 Getting Started This chapter includes Machine Overview Product Configurations Control Panel Overview Powering On the Machine Software Information Pages Feature Defaults Accessing the Printer More Information Further Assistance ...

Page 12: ... Overview Xerox WorkCentre 3025 User Guide 2 Machine Overview Before you use your machine take some time to familiarize yourself with the various features and options Front View WorkCentre 3025NI Configuration ...

Page 13: ...Document Feeder Guide Cover 10 Output Tray 3 Document Feeder Output Tray 11 Document Cover 4 Document Feeder Output Support 12 Platen Glass 5 Control Panel 13 Scan Unit 6 Handle 14 Inner Cover 7 Paper Tray 1 15 Print Cartridge 8 Tray Handle 1 USB Port 2 Network Port 3 Extension Telephone Socket 4 Telephone Line Socket 5 Power Receptacle ...

Page 14: ...entre 3025 User Guide 4 Front View WorkCentre 3025BI Configuration 1 Document Cover 7 Output Tray 2 Control Panel 8 Platen Glass 3 Handle 9 Scan Unit 4 Paper Tray 1 10 Inner Cover 5 Tray Handle 11 Print Cartridge 6 Output Support ...

Page 15: ...Machine Overview Xerox WorkCentre 3025 User Guide 5 Rear View WorkCentre 3025BI Configuration 1 USB Port 2 Power Receptacle ...

Page 16: ...tandard Output Tray 100 sheets Standard Standard Direct Printing Standard Standard AirPrint Standard Standard Google Cloud Print Standard Standard Copy Standard Standard Scan Standard Standard Fax Not Applicable Standard E mail Not Applicable Not Applicable USB Device Standard Standard USB Host Not Applicable Not Applicable Network Printing Not Applicable Standard Wi Fi Standard Standard Wi Fi Dir...

Page 17: ...opy print scan and fax features Provides access to information pages Prompts you to load paper replace supplies and clear jams Displays errors and warnings WorkCentre 3025NI Control Panel Overview Number Button Description 1 Copy Activates Copy mode 2 Scan Activates Scan mode 3 Display Screen Displays all the available programming features plus general machine information 4 Machine Status Accesses...

Page 18: ...ers 8 9 Keypad Used to enter alphanumeric characters Pause Redial In standby mode redials the last number In edit mode inserts a pause into a fax number 10 Clear All Clears the last selections made 11 Power Save Sends the machine into Power Save mode or Power Down Press the button again to restart a powered off machine 12 Power Powers the machine on or off 13 Stop Pressing the Stop button stops th...

Page 19: ...re 3025 User Guide 9 16 Manual Dial In Fax mode opens the fax line Adds com to the e mail address 19 Status Wireless LED The color of the LEDs indicates the current status of the machine 20 Fax Activates Fax mode Number Button Description ...

Page 20: ...you to access options and settings Arrows The up and down arrows are used to scroll through the options available in the selected menu and to increase or decrease values Back Sends the user back to the higher menu level OK Confirms the selection on the screen 6 Clear All Clears the last selections made 7 Power Save Sends the machine into Power Save mode or Power Down Press the button again to rest...

Page 21: ...nel Overview Xerox WorkCentre 3025 User Guide 11 10 Start Activates a job 13 Status Wireless LED The color of the LEDs indicates the machine s current status 14 Scan Activates Scan mode Number Button Description ...

Page 22: ... Note The 3025NI will not connect to the wireless network while the network cable is attached 4 To allow faxing connect the telephone line to the LINE Connector 5 Press the Power button on the control panel Note Some options may be unavailable depending on your machine configuration and whether the machine is in the Ready state Power Save This machine contains advanced energy conservation technolo...

Page 23: ...led with the character you want Press the button until the correct letter appears on the display For example to enter the letter O press 6 labeled with MNO Each time you press 6 the display shows a different letter M N O m n o and finally 6 2 You can enter special characters such as Refer to Keypad Characters 3 To enter additional letters repeat step 1 If the next letter is printed on the same but...

Page 24: ...rkCentre 3025 User Guide 14 Keypad Characters Key Assigned Numbers Letters or Characters 1 1 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 _ ...

Page 25: ...nfiguration and whether the machine is in the Ready state Also for some services such as fax additional selections or setups may be required before the Menu options can be accessed Copy Menu Scan Menu Fax Menu Machine Status Menu Original Size Reduce Enlarge Lighten Darken Original Type Collation Layout Adjust Background Suppression Scan To PC WSD Lighten Darken Resolution Original Size Multi Send...

Page 26: ...e required to access and change these settings The following table shows the available options for each menu item Note Some menu options may be unavailable depending on your machine configuration and whether the machine is in the Ready state Information Pages Feature Defaults Fax Setup System Setup Configuration Demo Page Network Configuration Supplies Information Usage Counter Fax Received Fax Se...

Page 27: ...assword may be required to access and change the Network Setups See the Installation and Setup chapter for information on setting up the network Access the Network menu with the Machine Status button The following options are available on the Network menu TCP IP IPv4 TCP IP IPv6 Ethernet Wi Fi Protocol Manager Network Configuration Clear Settings Alternatively you may set up the network using Cent...

Page 28: ...indow allows you to view the scan and make adjustments as necessary and preferred settings can be preserved as favorites and added to a pre defined list Xerox Easy Print Manager EPM Conveniently combines access to device settings printing scanning environments settings actions Scan to PC Fax to PC and launching applications such as Xerox Scan Assistant and CentreWare Internet Services in one locat...

Page 29: ...osh Printer Driver Use this driver to take full advantage of your printer s features Scanner Driver A TWAIN driver is available for scanning documents on your machine SetIP Program A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol Scan and Fax Manager This utility allows you to configure MFP PC Fax and Scan settings C...

Page 30: ...emo Page The demo page is printed to check the quality of the print Supplies Info Prints the supplies information page Fax Sent This report shows information on the faxes you have recently sent Note The machine prints this report every 50 communications Fax Received This report shows information on the faxes you have recently received Fax Confirmation This is the report for an individual fax trans...

Page 31: ...tings are used unless they have been changed for the current job Once the current job is complete the settings return to the default settings A password may be required to access and change the default settings Copy defaults you can set include Original Size Reduce Enlarge Lighten Darken Original Type Collation Layout Adjust Background Fax Defaults WorkCentre 3025NI only Your machine provides you ...

Page 32: ...information is located in the Network Setup section of the Configuration Report under TCP IP Xerox CentreWare Internet Services Xerox CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser Xerox CentreWare Internet Services requires A TCP IP connection...

Page 33: ...er credentials Logging In to Xerox CentreWare Internet Services When Administrator Mode is enabled the Jobs Address Book Properties and Support tabs are locked until you enter the administrator user name and password To log in to Xerox CentreWare Internet Services as the administrator 1 At your computer open a Web browser and in the address field type the IP address of the printer then press Enter...

Page 34: ...ing interactive tutorials printing templates helpful tips and customized features to meet your individual needs www xerox com office businessresourcecenter Local sales and support center www xerox com office worldcontacts Printer registration www xerox com office register Xerox Direct online store www direct xerox com Management Information Base MIB A MIB is a database of objects that can be acces...

Page 35: ...nter will want to know the nature of the problem the machine serial number the fault code if any plus the name and location of your company The machine serial number can be found on the Configuration Report under Device Profile The serial number is also located on the data plate on the rear cover of the device Documentation Most answers to your questions will be provided by this User Guide Alterna...

Page 36: ...Further Assistance Xerox WorkCentre 3025 User Guide 26 ...

Page 37: ...udes Overview Installation Wizard CentreWare Internet Services Network Installation TCP IP Printer Drivers Windows Drivers Macintosh Drivers Linux Drivers Sharing Your Machine Locally Windows Printing Air Print Google Cloud Print Scan to PC Setup Fax Setup WorkCentre 3025NI only ...

Page 38: ...o increase or decrease the value shown on the screen b Press the Left Right arrow buttons to move from one section of the date to another c When you have entered the date press OK 5 The Format Time menu displays Press the up down arrows to select one of the following and press OK 12 Hour 24 Hour 6 The Set Time menu displays Enter the time and press OK 7 The Metric Defaults menu displays Press the ...

Page 39: ...ccess to change the settings Access to the Feature Defaults System Setup and Network Settings areas are usually password protected 1 Press the Machine Status button on the control panel 2 Press the up down arrows to select the required option 3 Press OK 4 If required enter the Administrator Password using the alphanumerical keypad The default is 1111 5 Press OK Once the password is verified the se...

Page 40: ... and PCs to establish wireless connectivity without the need for a wireless router access point or Wi Fi hot spots Wi Fi Signal allows you view the strength of the wireless connection Wi Fi Default allows you to restore the default wireless settings 5 At the Wi Fi On Off menu confirm that On is selected and press OK 6 Press the up down arrows to select Wi Fi Settings and press OK The options are W...

Page 41: ...t and press OK 5 Press the up down arrows to select Ethernet Speed and press OK 6 Press the up down arrows to select one of the following speeds Automatic 10 Mbps Half 10 Mbps Full 100 Mbps Half 100 Mbps Full 7 Press OK The Saved screen displays To set the Ethernet Speed using CentreWare Internet Services refer to Setting the Ethernet Speed Using CentreWare Internet Services Configuration Report T...

Page 42: ...er Interface To enable HTTP at the machine Note HTTP is enabled by default 1 Press the Machine Status button 2 Press the up down arrows to select Network 3 Press the up down arrows to select Protocol Mgr 4 Press the up down arrows to select HTTP 5 Select On 6 Press OK The Saved screen will appear and then the Reboot Required screen will appear Administrator User Name and Password Many of the featu...

Page 43: ...password d Enter the password again in the Confirm Password field CAUTION Do not forget the password or you could be completely locked out of the system requiring a service call 8 Select Apply to save the changes 9 Select OK when the acknowledgement message displays 10 Select the Advanced button The Advanced Access Control screen appears 11 Select Protect Login IPv4 Address to enable this feature ...

Page 44: ...Select Apply Configure Advanced Wireless Settings 1 Select the Advanced Settings Custom button The Advanced Wireless Setup screen appears 2 To enable Wireless Radio select On from the Wireless Radio menu 3 Select the required option for SSID Select Search List and select the required network from the drop down menu Select the Refresh button to update the list of networks available Select Insert Ne...

Page 45: ...or Wi Fi DirectTM 7 Enter the following Device Name IP Address Activate or Deactivate the Group Owner Network Key 8 Select Apply and then OK Setting the Ethernet Speed Using CentreWare Internet Services 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Select Properties 4 If prompted enter the Administrator User Name admin and Pas...

Page 46: ...u adjust the altitude Before you set the altitude value determine the altitude where you are To adjust the altitude 1 Enter the IP Address of the printer in the browser 2 Select Login and enter the ID admin and Password 1111 3 Select Properties System Setup 4 Select an Altitude Adjustment value based on your altitude in the table above 5 Select Apply Altitude Value 0 1000 M 0 3 280 ft Normal 1000 ...

Page 47: ...ine is connected to the network Static IP Address for the machine Subnet Mask Address for the machine Gateway Address for the machine Host Name for the machine Procedure Enter a Static IP Address 1 Press the Machine Status button on the control panel 2 Press the up down arrows to select Network and press OK 3 Enter the Administrator Password using the alphanumerical keypad The default is 1111 4 Pr...

Page 48: ...allation via DHCP Dynamic Host Configuration Protocol DHCP is enabled on the machine by default If the machine is connected to the network the TCP IP information will be configured when the machine is powered on and no further configuration is required Print a Configuration Report to verify that the information was assigned correctly Installation via BOOTP or DHCP Ensure your machine is connected ...

Page 49: ...econdary DNS Server fields c Select the Enable box to enable Dynamic DNS Registration if required Note If your DNS Server does not support dynamic updates there is no need to select Enabled 9 In the WINS area select the box to enable WINS and enter details in the following fields a Primary WINS Server b Secondary WINS Server 10 Select Apply to save the changes 11 Select OK when the acknowledgement...

Page 50: ... Enabling or disabling the TCP IPv6 protocol will take effect after the system is rebooted Enabling or disabling TCP IPv6 will impact other protocols for example LPR LPD SNMP Raw TCP IP Printing and DHCPv6 over TCP IPv6 Test Access 1 At your workstation open the Web browser and enter the TCP IP Address of the machine in the Address bar Press Enter If you use the domain name to specify the machine ...

Page 51: ...dure for the printer in use The procedure to install drivers may differ depending on the operating system you are using All applications should be closed on your PC before beginning installation This section explains how to install the printer drivers on your computer Overview The software and documentation CD is supplied with your machine The machine supports the following operating systems Platf...

Page 52: ...ation window does not appear select the Start button and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK If you use Windows Vista select Start All Programs Accessories Run and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in the Install or run program field and select Continue in the User Account Control window...

Page 53: ...un and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field and select Continue in the User Account Control window 3 Select Install Software 4 Select Network connection The Select Software to Install window displays Note For custom install instructions refer to Custom Installation 5 Leave the default selections and select Next The In...

Page 54: ... printer Share the printer with other users on the network Change the destination path where driver files and user guide files will be copied to Select Browse to change the path 8 Select OK to continue then select Next The Copying Files window displays and then the Installing Software window 9 After the installation is finished the Setup Completed window displays 10 Select Print a test page and se...

Page 55: ...ect Next to proceed Or select Advanced Settings to set the following 8 Select Next 9 Follow the wizard instruction to select and install the printer Select your connection type and select Next The Select Software to Install window displays 10 After the installation is finished select Print a test page and select Finish If your printer is connected to the computer a Test Print page will be printed ...

Page 56: ...the printer needs to be temporarily connected using the USB cable Note You cannot use your printer on a wired and wireless network at the same time If your printer is currently connected to the network with an Ethernet cable unplug the cable 3 Select Next 4 Once the machine is connected to the computer with the USB cable the program searches for WLAN data 5 When the search is complete the Select W...

Page 57: ...ct Next The Select Software window displays 4 Select the components you want to remove and then select Next and then Yes to confirm 5 When your computer asks you to confirm your selection select Yes The Uninstallation window displays 6 After the software is removed select Finish If you want to reinstall the driver over the currently installed driver via the provided software and documentation CD i...

Page 58: ...ktop 3 Select the MAC_Installer folder 4 Select the Installer icon 5 The Install window opens Select Continue 6 Select Install Standard Install is the default and is recommended for most users All components necessary for machine operations are installed If you select Customize you can choose individual components to install 7 Enter your password and select Install Software 8 Select how the printe...

Page 59: ... and reinstall it Follow the steps below to uninstall the driver for Macintosh 1 Make sure that the machine is connected to your computer and powered on 2 Select the Applications folder 3 Select the Xerox folder 4 Select Printer Software Uninstaller 5 Select the programs you want to uninstall and select Uninstall 6 Enter your password 7 Select Close ...

Page 60: ...t in the Login field and enter the system password 3 From the Xerox website download the Unified Linux Driver package to your computer 4 Select the Unified Linux Driver package and extract the package 5 Select cdroot autorun 6 When the Welcome screen appears select Next 7 When the installation is complete select Finish The installation program has added the Unified Driver Configuration desktop ico...

Page 61: ...ntrol panel 3 Select your printer and select Printer Properties Note If the Printer properties item has a you can select other printer drivers connected with the selected printer 4 Select the Sharing tab 5 Check the Change Sharing Options check box 6 Check the Share this printer check box 7 Enter details in the Share Name field 8 Select OK or Next Client Computer Setup 1 Install your printer drive...

Page 62: ...e Applications folder select System Preferences 3 Select Print Fax or Print Scan 4 Select the printer to share in the Printers list 5 Select Share this printer Client Computer Setup 1 Install your printer driver Refer to Installing Macintosh Driver 2 Open the Applications folder select System Preferences 3 Select Print Fax or Print Scan 4 Select Add or the symbol A display window showing the name ...

Page 63: ... Enter a name for the printer 10 Select the OK button 11 You will be prompted for a Printer Driver Select Have Disk 12 Select the Browse button 13 Select the required Printer Driver file inf 14 Select the Open button 15 Select the OK button 16 Select the printer model from the list 17 Select the Next button 18 The Name your Printer screen appears 19 Enter details in the Printer name field 20 Selec...

Page 64: ... 5 In the Internet Printing Protocol IPP area a For IPP Protocol select Enable from the drop down menu The Printer URL displays the http IP address of the machine and the ipp IP address of the machine Enter the required printer name in the Printer Name area b Select the Advanced button Enter the required information for IPP Attribute Install Printer Driver 1 Follow the steps below that are specifi...

Page 65: ...you wish to make this the default printer 15 Select Next 16 Select Finish Raw TCP IP Printing Port 9100 mac Raw TCP IP is a printing protocol that is similar to LPR printing Also known as a direct TCP IP connection or sockets interface it sends information directly to the machine and does not require a Line Printer Daemon LPD The advantages are that connections stay open for multiple print files a...

Page 66: ...nd Printers setting 3 Select the printer icon and then select Printing preferences 4 Select each tab and change any default printer settings as required 5 Select Apply 6 Select OK Bi Directional Support Follow the steps below that are specific to your operating system 1 Select the Windows Start menu 2 Depending on your Operating System navigate to the Printers or Devices and Printers setting 3 Sel...

Page 67: ...later running the latest version of iOS The Macintosh OS device must be Macintosh OS 10 7 or later 1 Open a Web browser type the IP address of the printer then press Enter or Return 2 Select Login and enter the ID admin and Password 1111 3 Select Properties Network Settings AirPrint 4 To enable AirPrint select Enable Note AirPrint is enabled by default when IPP and Bonjour mDNS are both enabled En...

Page 68: ...Google Cloud Print Set up a Google e mail account Configure the printer to use IPv4 Configure Proxy Server settings as needed 1 Open a Web browser type the IP address of the printer then press Enter or Return 2 Select Login and enter the ID admin and Password 1111 3 Select Properties Network Settings Google Cloud Print 4 To change the printer name enter a new name in the Printer Name field 5 If yo...

Page 69: ...ers where scanned documents are saved in your computer Note To use the Scan to Local PC feature it is important to select the Recommended installation option when you install the Xerox Easy Printer Manager program Scan to Network PC 1 Open the Xerox Easy Printer Manager application Select Start Programs or All Programs Xerox Printers Xerox Easy Printer Manager Easy Printer Manager 2 Select the Swi...

Page 70: ...r program 3 Open the Xerox Easy Printer Manager application Select Start Programs or All Programs Xerox Printers Xerox Easy Printer Manager and select Easy Printer Manager 4 Select the Switch to Advanced Mode button at the top of the window 5 Select your machine in the Printer List if required 6 Select the Scan to PC Settings button The Scan to PC Settings screen appears 7 Select Enable Scan from ...

Page 71: ... that the machine is fully functioning in its existing configuration Ensure that the machine has access to a telephone connection Obtain the telephone number that you will configure as the machine s fax number Connect your telephone cable s to the fax port s on the machine Enable Fax from the Machine 1 Press the Machine Status button 2 Press the up down arrows to select Fax Setup press OK 3 If pro...

Page 72: ...to re dial c If your telephone system requires you to enter a prefix in front of fax numbers select Enable and enter prefix dial details in the Prefix Dial field d Check the ECM Mode check box to enable Error Correction Mode e From the Fax Confirmation drop down menu select one of the send report options Off On prints a report when a fax has been sent On Error prints a report when an error occurs ...

Page 73: ...uce large documents received to fit on the fax paper size of your machine g In the Discard Size field enter details of the fax size that can be discarded Note Discard Size is not available with Auto Reduction h From the 2 Sided drop down menu select one of the following options for printing on both sides of the page Off Long Edge prints on both sides along the long edges of the page Short Edge pri...

Page 74: ...Fax Setup WorkCentre 3025NI Xerox WorkCentre 3025 User Guide 64 ...

Page 75: ...n about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and sizes supported by each tray This chapter includes Loading Paper Setting Paper Size and Type Media Specifications Loading Documents Media Output Location ...

Page 76: ... all special media Acceptable print media is plain paper from 3 0 x 5 0 inches to 8 5 x 14 inches Legal 76 mm x 127 mm to 216 mm x 356 mm and weighing between 16 lb and 43 lb 60 g m and 163 g m For more media specifications refer to Media Specifications Loading Tray 1 1 Lower tray 1 located on the front of the machine 2 Prepare a stack of paper for loading by flexing or fanning it back and forth S...

Page 77: ...ode 1 Remove any curl on the envelope before loading it into the tray Notes One envelope can be loaded When printing envelopes and other special media Manual Feeder must be selected as the source in the print driver Paper tab For more information on media specifications refer to Media Specifications 2 Load the envelope short edge feed and with the flap facing down as shown in the illustration 3 Ad...

Page 78: ... the up down arrows to select Paper Setup and press OK 4 Press the up down arrows to select Paper Size and press OK 5 Press the up down arrows to select the paper tray you want and press OK 6 Press the up down arrows to select the paper size you want 7 Press OK to save the selection 8 Press Back until you return to Ready mode If you want to use special sized paper select a custom paper size in the...

Page 79: ...y use the special media recommended for use in laser printers To prevent special media such as transparencies and label sheets from sticking together remove them from the exit tray as they are printed Place transparencies on a flat surface after removing them from the machine Do not leave the special media in the manual feed slot for long periods of time Dust and dirt may accumulate on them result...

Page 80: ... 330 mm Types Supported Weights Tray 1 Automatic Feed Tray 1 Manual Feed Plain 19 to 24 lb 70 to 90 g m O O Thick 24 to 28 lb 91 to 105 g m O O Thin 16 to 18 lb 60 to 70 g m O O Cotton 20 to 24 lb 75 to 90 g m X O Colored 20 to 24 lb 75 to 90 g m X O Preprinted 20 to 24 lb 75 to 90 g m X O Recycled 19 to 24 lb 70 to 90 g m O O Transparency A4 Letter only 37 to 39 lb 138 to 146 g m X O Labels 32 to...

Page 81: ... 98 4 x 190 5 mm DL Envelopes 4 33 x 8 66 inches 110 x 220 mm C5 Envelopes 6 38 x 9 02 inches 162 0 x 229 mm C6 Envelopes 4 49 x 6 38 inches 114 x 162 mm No 10 Envelopes 4 12 x 9 5 inches 105 x 241 mm Types Supported Weights Tray 1 Automatic Feed Tray 1 Manual Feed Plain 19 to 24 lb 70 to 90 g m O O Thick 24 to 28 lb 91 to 105 g m O O Thin 16 to 18 lb 60 to 70 g m O O Cotton 20 to 24 lb 75 to 90 g...

Page 82: ... up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document Platen Glass The platen glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the platen glass aligned with the rear...

Page 83: ...model Check your machine type in Getting Started Output Tray The machine has one output location Output tray face down up to a maximum of 100 sheets of 20 lb 80 g m paper 10 transparencies and 10 sheets of labels Using the Output Tray The output tray collects printed paper face down in the order in which the sheets were printed ...

Page 84: ...Media Output Location Xerox WorkCentre 3025 User Guide 74 ...

Page 85: ...er by installing the appropriate printer driver To access the many printer drivers which can be used with your machine refer to the driver CD or download the latest versions from the Xerox Web site at www xerox com This chapter includes Printing using Windows Xerox Easy Printer Manager EPM Printing using Macintosh Printing using Linux Printing using Unix ...

Page 86: ...d a mark means you cannot select that option due to the machine setting or environment 1 Select Print in your application 2 From the Printer Name drop down menu select your machine 3 Select Properties or Preferences to make your print selections on the individual tabs For more information refer to the following Favorites Tab Basic Tab Paper Tab Graphics Tab Advanced Tab Earth Smart Tab Xerox Tab 4...

Page 87: ...per tab in the right panel is visible on each main tab except for the Favorites and Xerox tabs It displays a graphical summary of your selections Device Tab The Device tab in the right panel is visible on each main tab except for the Favorites and Xerox tabs It displays a summary of the device settings Printer Status Note The Printer Status window and its contents shown in this user guide may diff...

Page 88: ...ect a different layout for your output You can select the number of pages to print on a single sheet of paper To print more than one page per sheet the pages will be reduced in size and arranged in the order you specify Single Page Per Side Use this option if the layout does not require changing Multiple Pages Per Side Use this option to print multiple pages on each page You can print up to 16 pag...

Page 89: ...er size and select OK The setting appears in the list so that you can select it Output Size This allows you to set the size of paper required for printing Percentage Use this option to change the contents of a page to appear larger or smaller on the printed page Enter the scaling rate in the Percentage input box Source Use this option to select the paper tray required Use Manual Feeder when printi...

Page 90: ...lid black regardless of the color it appears on the screen Advanced Use this option to set font options True Type fonts can be downloaded as Outline or Bitmap Images or printed as Graphics Select the Use Printer Fonts option if the fonts do not require downloading and the printer fonts should be used Graphic Controller Advanced Use this option to adjust the brightness and contrast levels Toner Sav...

Page 91: ... Edit from the Watermark drop down list The Edit Watermark window appears 2 Select the watermark you want to edit from the Current Watermarks list and change the watermark message options 3 Select Update to save the changes 4 When you have finished editing select OK Deleting a Watermark 1 Select Edit from the Watermark drop down list The Edit Watermark window appears 2 Select the watermark you wan...

Page 92: ... Confirm Page Overlay When Printing If this box is checked a message window appears each time you submit a document for printing asking you to confirm your wish to print an overlay on your document If this box is not checked and an overlay has been selected the overlay automatically prints with your document 3 Select OK Deleting a Page Overlay 1 Select Edit from the Overlay drop down list The Edit...

Page 93: ...s Result Simulator This area of the Earth Smart tab shows a visual representation of the estimated energy and paper savings based on the selections made Default Earth Smart PC Driver Print Settings Default Earth Smart Copy Settings Selecting the EarthSmart On forced Option in CWIS The On forced option available via CWIS allows an administrator to prevent user changes to the Earth Smart settings 1 ...

Page 94: ...Guide 84 6 In the Earth Smart Mode dialog select On forced 7 Enter the Password 8 Select Apply 9 Select OK Xerox Tab This tab provides version and copyright information as well as links to drivers and downloads supplies ordering and the Xerox Web site ...

Page 95: ...n that combines Xerox machine settings into one location Xerox Easy Printer Manager conveniently combines device settings as well as printing scanning environments settings actions Scan to PC and Fax to PC All of these features provide a gateway to conveniently use Xerox devices Xerox Easy Printer Manager installs automatically during driver installation ...

Page 96: ...u and select Print 5 Choose the number of copies you want and indicate which pages you want to print 6 Select Print Changing Printer Settings You can use advanced printing features provided by your machine Open an application and select Print from the File menu The machine name which appears in the printer properties window may differ depending on the machine in use Except for the name the composi...

Page 97: ...n allows you to print a cover page before or after the document Supply Levels This option shows the current toner level Graphics This option allows you to select the printing resolution The higher the setting the sharper the clarity of printed characters and graphics The higher setting also may increase the time it takes to print a document Printing Multiple Pages on One Sheet You can print more t...

Page 98: ...a software feature that allows for driverless printing from Apple iOS based mobile devicesand Macintosh OS based devices AirPrint enabled printers let you print directly from a Macintosh or from an iPhone iPad or iPod touch For more information refer to the topic AirPrint in Installation and Setup in this user guide Using Google Cloud Print Google Cloud Print is a service that allows you to print ...

Page 99: ... to set the print resolution paper source and destination 5 Select Apply to apply the changes and close the Properties window 6 Select OK in the LPR GUI window to start printing The Printing window appears allowing you to monitor the status of your print job Printing Files You can print many different file types on your machine using the standard CUPS utility directly from the command line interfa...

Page 100: ...ersa while in use you must re configure the machine port in this tab Driver This option allows you to view or select another machine driver Selecting Options you to set the default device options Jobs This option shows the list of Print jobs Select Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list Classes This option shows the c...

Page 101: ...ions using the printer Properties option The following hot keys may also be used H for Help O for OK A for Apply and C for Cancel General Tab Paper Size Set the paper size as A4 Letter or other paper sizes according to your requirements Paper Type Choose the type of the paper Options available in the list box are Printer Default Plain and Thick Paper Source Select from which tray the paper is used...

Page 102: ...ge the margin settings by changing the values in the respective fields Set by default these values depend on the page size selected Unit Change the units to points inches or centimeters Printer Specific Settings Tab Select various options in the JCL and General frames to customize various settings These options are specific to the printer and depend on the PPD file ...

Page 103: ...Xerox WorkCentre 3025 User Guide 93 5 Copy This chapter includes Copy Procedure Copy Options Using the Layout Options Media Output Locations ...

Page 104: ...e Some options may be unavailable depending on your machine configuration Load Documents Documents can be loaded either into the automatic document feeder or onto the platen glass Note Some options may be unavailable depending on your machine configuration Automatic Document Feeder The automatic document feeder can hold a maximum of 40 originals of 20 lb 80 g m thickness 1 Load documents to be sca...

Page 105: ...letterhead or labels for one off jobs For more information refer to Paper and Media 2 Press Menu on the control panel 3 Press the up down arrows to display the desired feature and press OK 4 Press the up down arrows to display the desired option and press OK to save your selections For more information about programming options refer to Copy Options 5 Press Back to return to the top level menu Ent...

Page 106: ...Copy Procedure Xerox WorkCentre 3025 User Guide 96 Stop the Copy Job To cancel an active copy job on the control panel press Stop ...

Page 107: ...the original Presets The 9 most commonly used reduce enlarge percentages have been provided as preset options These preset options can be customized by your System or Machine Administrator to meet individual needs Auto Fit Reduces or enlarges the image on the copies based on the size of the original and the size of the selected output paper Custom Use the keypad or the up down arrows to enter the ...

Page 108: ...This feature is used to copy four documents in a reduced size onto one sheet of paper ID Card Copy The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original Refer to Using the Layout Options for instructions Adjust Bkgd Use to print an image without its background This feature reduces or eliminates the ...

Page 109: ...f paper 2 Up Copies two separate originals onto one sheet of paper 4 Up Copies four separate originals onto one sheet of paper Note For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left 5 Select OK to save your selections and press Back to return to the top level menu 6 Load originals and press Start ID Copy...

Page 110: ...ned with the tip of the registration arrow and close the automatic document feeder 7 Press Start Place Front Side Press OK appears on the display Press OK on the control panel Your machine begins scanning the front side and shows Place Rear Side Press Start 8 Turn the original over and place the rear side of the original face down on the platen glass and close the automatic document feeder 9 Press...

Page 111: ...achine has one output location Output tray face down up to a maximum of 100 sheets of 20 lb 80 g m paper Using the Output Tray The output tray collects printed paper face down in the order in which the sheets were printed When the output tray is full a message displays on the control panel ...

Page 112: ...Media Output Locations Xerox WorkCentre 3025 User Guide 102 ...

Page 113: ...Xerox WorkCentre 3025 User Guide 103 6 Scan This chapter includes Scanning Overview Windows Scanning Macintosh Scanning Linux Scanning Scan Using TWAIN Scan using WIA Driver ...

Page 114: ...r must be installed on your PC prior to use For Macintosh scanning the Printer Driver with Image Capture or Xerox Scan Assistant must be installed Network PC Use this option to scan data to a networked PC For Windows the Printer Driver with Easy Printer Manager must be installed on your PC prior to use For Macintosh scanning the Printer Driver with Image Capture or Xerox Scan Assistant must be ins...

Page 115: ...e the communication between computer software and the scanning device This feature can be used via a local connection or a network connection in various operating systems Refer to Scan Using TWAIN WIA Windows Image Acquisition To use this feature your computer must be connected to the machine via a USB cable and running Windows Vista or Windows 7 Refer to Scan Using WIA Driver ...

Page 116: ...destination selected Enable Scan to PC 1 At your computer open the Xerox Easy Printer Manager application Open the Start menu select Programs or All Programs select Xerox Printers select Xerox Easy Printer Manager 2 At the top of the Easy Printer Manager window select the Switch to Advanced Mode button 3 Select the Scan to PC Settings button at top of window The Scan to PC Settings screen appears ...

Page 117: ...u select the Scan button on the left side of the control panel two options appear in the user interface Scan to PC and Scan to WSD When you select Scan to PC you must choose the type of connection Local or Network PC Note If a computer is not connected to the machine via the USB port the Scan to Local PC option will not appear in the user interface Once you connect a computer to the machine via th...

Page 118: ...rming where you want your scan file stored on your computer press the up down arrows to select the correct location event profile and press OK Select the Features Once you have selected the mode of connection you can select the features needed for your scan job Note Some of the following options may be unavailable depending on your machine configuration and the scan method selected 5 The following...

Page 119: ...chine begins scanning the original and then asks if you want to scan another page 3 To scan another page press the up down arrows to select Yes and press OK Load an original and press Start Otherwise select No and press OK The images are scanned and sent to the destination selected in the job Stop the Job To cancel an active Scan job 1 Press the Stop button on the control panel The machine will st...

Page 120: ...hoose scan settings and perform a scan job Scan Assistant is a Xerox utility that is automatically installed with the your Xerox Printer Driver It provides an interface to select a scanner and to adjust Scan settings and start the scanning process directly from your computer Note Some options may be unavailable depending on your machine configuration and the Scan features and destination selected ...

Page 121: ...inal Size option Refer to Scan Options for further information Enable Scan to PC 1 At your Macintosh computer open the Applications folder and click Image Capture Note The following steps might vary depending on your Mac OS version These steps are for Mac OS 10 8 but may work in other versions including 10 6 and later 2 Find your device in the list in left column and click on it 3 Select the featu...

Page 122: ... Text Black and White Color Resolution 75 dpi 600 dpi Size A4 Letter Legal Orientation Portrait Landscape Reversed Portrait Reversed Landscape Scan To Desktop Documents folder Other folder names on device Name Create a name for the scanned file Format JPEG TIFF PNG JPEG 2000 GIF BMP PDF Image Correction None Manual Brightness Tint Temperature Saturation Restore Defaults ...

Page 123: ...in the user interface Press OK 3 Press the up down arrows to select Local PC 4 Press OK If you see the Not Available message check the port connection and or scan setup 5 Press the up down arrows to select the scan destination you want and press OK Scan to Network PC At the machine 1 Press Scan on the control panel 2 Press the up down arrows to select Scan to PC 3 Press OK If you see the Not Avail...

Page 124: ... The images are scanned and sent to the destination selected in the job Note If scanning does not operate in Image Capture update Mac OS to the latest version Image Capture operates correctly in Mac OS X 10 4 7 or higher Stop the Job To cancel an active Scan job 1 Press the Stop button on the control panel The machine will stop scanning and delete the file and the job and move on to the next job ...

Page 125: ...ad originals face up into the automatic document feeder or place a single original face down on the platen glass 6 From the Scanner Properties window click Preview The document is scanned and the image preview appears in the Preview Pane 7 Drag the pointer to set the image area to be scanned in the Preview Pane 8 Change the scan options in the Image Quality and Scan Area sections Image Quality Thi...

Page 126: ...p down list 2 Click Delete The setting is deleted from the list Using the Image Manager The Image Manager application provides you with menu commands and tools to edit your scanned image Use the following tools to edit the image Tools Name Function Save Saves the image Undo Cancels your last action Redo Restores the action you canceled Scroll Allows you to scroll through the image Crop Crops the s...

Page 127: ...creen help Rotate Allows you to rotate the image you can select the number of degrees from the drop down list Flip Allows you to flip the image vertically or horizontally Effect Allows you to adjust the brightness or contrast of the image or to invert the image Properties Shows the properties of the image Tools Name Function ...

Page 128: ...TWAIN compliant software 1 Make sure that the machine is connected to your computer and powered on 2 Install the TWAIN driver Follow the install instructions provided with your driver 3 Load originals face up into the automatic document feeder or place a single original face down on the platen glass 4 Open an application such as Adobe Photoshop 5 Open the TWAIN window and set the scan options 6 Sc...

Page 129: ...place a single original face down on the platen glass 4 Scan the originals using the following instructions Windows Vista a From the Start menu select Control Panel Scanners and Cameras b Double click Scan a document or picture The Windows Fax and Scan application appears You can select View scanners and cameras to view the scanners c If there is no Scan a document or picture instruction visible o...

Page 130: ...Scan Using WIA Driver Xerox WorkCentre 3025 User Guide 120 ...

Page 131: ...Xerox WorkCentre 3025 User Guide 121 7 Fax This chapter includes Overview Fax Send Procedure Fax Send Options Fax Receive Options Fax Forward Sent Received Feature Fax from PC ...

Page 132: ...IP Address of the machine in the Address Bar Press Enter If you don t know the IP address go to your Easy Printer Manager in your Start menu and select the printer for which you are changing features When the printer page opens click on Machine Settings tab You will be redirected to CentreWare Internet Services Follow the steps below to complete this process 2 At the CentreWare page for your machi...

Page 133: ... face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Adjust the document guides if necessary so that they just touch both sides of the document Platen Glass The platen glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the pla...

Page 134: ...ture has been saved for that job 7 Press the Back button to return to the Features menu and continue selecting features for the job 8 When you have selected all the features for your job press OK The following Fax Features are available through the Menu button Lighten Darken This provides manual control to adjust the lightness or darkness of the scanned images Resolution A higher resolution produc...

Page 135: ...keypad when the machine prompt Fax 1 ____ displays b Manual Dial Press the On Hook button to hear a dial tone before entering the fax number c Redial Press the Redial button on the right side of the control panel to automatically dial the last fax number or numbers used Scroll through the list to select the number d Speed Dial For a one digit 0 9 speed dial number press and hold the corresponding ...

Page 136: ... Fax Confirmation When the last page of your original has been sent successfully the machine beeps and returns to Ready mode To print a confirmation report for the last fax sent follow these steps Press the Machine Status button Scroll to Info Pages and press OK Scroll to Fax Confirm and press OK Scroll to Print Press OK to print a Confirmation page that includes a reduced image of the first page ...

Page 137: ...w these steps 1 Press the Fax button on the control panel 2 Press the Menu button Scroll to Fax Feature Press OK 3 Scroll to Cancel Job Press OK 4 Scroll to the job you wish to cancel Press OK 5 Answer are you sure with Yes by pressing OK 6 The message display states that the job has been cancelled ...

Page 138: ...n 5 works well with dark print Normal Works well with standard typed or printed originals Darken 1 to 5 Darkens the original in increments to the darkest setting of Darken 5 works well with light print Resolution Access at machine at computer Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces a better quality image A lower resolution reduces com...

Page 139: ...e this option to forward every fax received or sent to an additional fax number not in the job list PC Use this option to forward all received or sent faxes to a networked PC Once you enable this feature it occurs for every fax job until you disable the feature Refer to Fax Forward for instructions Secure Receive Access at machine at computer Use to prevent your received faxes from being accessed ...

Page 140: ...er Enter the recipient fax number and press OK 6 After the second recipient fax is entered the machine displays Another fax number Select the answer that fits your job Yes or No and press OK To enter more fax numbers press OK when Yes is highlighted and repeat the steps You can add up to 10 addresses When you have finished entering fax numbers scroll to select No at the Another No prompt and press...

Page 141: ...er than the current time the fax will be sent at that time on the following day 7 Load originals and press Start The machine will begin storing the scanned original data into memory Note if you load your original at start of programming the job the job will begin automatically after you enter the time and press OK If using the document glass to scan more than one original select Yes to add another...

Page 142: ...anel 3 Press the up down arrows to scroll to Priority Send and press OK 4 Enter the number of the receiving fax machine and press OK You can enter a speed dial number or a group dial number or use the Address Book to find a number by pressing the Address Book button For details see Address Book 5 Enter the job name you want and press OK If you do not want to assign a name skip this step For detail...

Page 143: ...r prefix dial details in the Prefix Dial field ECM Mode Check the ECM Mode checkbox to enable Error Correction Mode Fax Confirmation Prints a confirmation page after each fax sent received From the Fax Confirmation drop down menu select one of the send report options Off On prints a report when a fax has been sent On Error prints a report when an error occurs Feature Description ...

Page 144: ...menu on your machine see procedure below With DRPD you program your fax machine to recognize particular rings as fax machines sending faxes See Distinctive Ring Mode for instructions on how to set up and use this fax receive option Changing the Receive Mode The Receive mode was set up at installation of your machine To change the mode 1 Press the Info button on the control panel Scroll to Fax Setu...

Page 145: ...e from the answering machine will interrupt your phone conversation Distinctive Ring Mode Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you is identified by different ringing patterns which consist of various combinations of long and short ringing sounds Th...

Page 146: ...s OK You can activate secure receive mode without setting a pincode but this will not protect your faxes 6 Re enter the pincode to confirm it and press OK When a fax is received in secure receive mode your machine stores it in memory and shows Secure Receive to let you know that a fax has been received in that mode Printing Secure Faxes 1 Press Fax on the control panel 2 Press Menu on the control ...

Page 147: ...e your machine answers Stamp Receive Name Check the Stamp Receive Name checkbox to enable the machine to print a page number and the date and time of receipt on the bottom of each page of a received fax Receive Start Code Initiates fax reception from an extension phone plugged into the socket on the back of the machine Select the required start code from the menu the default is 9 Auto Reduction Se...

Page 148: ...ation set until the option is deactivated To deactivate Fax Forward see the steps below To Enable Fax Forward Send from machine 1 Press Fax on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to scroll to Send Forward and press OK 4 Select the option required Fax a Scroll to Forward to Fax and press OK b Scroll to On and press OK c Enter the fax number to which faxes ...

Page 149: ...he device to print the fax locally as well as forward using whatever forwarding method had been enabled To Enable Fax Forward Receive from CentreWare Internet Services 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter 2 Select Properties 3 If prompted enter the Administrator ID admin and Password 1111 and select Login 4 Click Properti...

Page 150: ...ard and press OK 7 Scroll to Off and press OK To Disable Fax Forward from CentreWare Internet Services 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Select Properties 4 If prompted enter the Administrator ID admin and Password 1111 and select Login 5 On the CentreWare Internet Services page click Properties 6 In the Machine Se...

Page 151: ...dress Book you wish to use from your PC click OK and Print window reappears Click OK The Fax Options page appears Check that the correct printer is identified at top If not select Change at right and select the printer you want Select a Recipient from the pull down menu or type in a recipient address or click the Address Book button to search for an address You can specify up to 15 recipients Choo...

Page 152: ...Fax from PC Xerox WorkCentre 3025 User Guide 142 ...

Page 153: ...Xerox WorkCentre 3025 User Guide 143 8 Address Book This chapter includes Address Book Overview Using Address Book from the Control Panel Using Address Book in CWIS ...

Page 154: ...hine if the LDAP function has been set up See Installation and Setup for directions on how to set up and enable the Address Book for your machine You can access the Address Book via the button on the WorkCentre 3025NI control panel or at a computer using CentreWare Internet Services CWIS Key Address Book functions include You can add addresses at any time from either the machine or CWIS The addres...

Page 155: ...h address or set of addresses you want to search through Press OK 5 The Search Dial prompt appears Press OK At this point you can choose the way you search through your Address Book Search All to scroll through the complete list of addresses in your Address Book for the type of numbers you selected Speed Dial or Group Dial Search ID provide the first few letters of the last name to narrow your sea...

Page 156: ... destination number while sending a fax enter the speed dial number representing the stored number you want For a one digit 0 9 speed dial number press and hold the corresponding digit button on the number keypad For a two or three digit speed dial number press the first digit button s and then hold down the last digit button Group Dial Numbers If you frequently send your documents to several dest...

Page 157: ...e and number you want displays and press OK If you entered a new speed dial number Add appears If you enter a speed dial number stored in the group Delete appears Press OK to add or delete the number 8 Press OK when Yes displays to add or delete more numbers and repeat the steps When you have finished press the left right arrows to select No at the Another Number and press OK 9 Press Stop to retur...

Page 158: ...ess OK 4 Press the up down arrows to select Speed Dial or Group Dial and press OK 5 Press the up down arrows to select the searching method you want appears and press OK Select Search All to search for an entry by scanning through all entries in Address Book Select Search ID to search for an entry by entering the first few letters of the name 6 Press the up down arrows to select the name you want ...

Page 159: ... Fax Group 4 Select the address from the list on screen You can scroll through the Address Book or search by user name in the search window at the top of the list To Add an Address 1 Select the type of address you want to add in the left column Individual or Fax Group 2 When the list displays on screen click Add 3 Enter the information in the form to add a new person to the Address Book or click o...

Page 160: ...Using Address Book in CWIS Xerox WorkCentre 3025 User Guide 150 ...

Page 161: ... chapter describes how to configure the Security features for the machine The following topics are mentioned in this chapter Security at Xerox Security Settings Machine Digital Certificate Management SNMP SNMPv3 IP Sec IP Filtering 802 1X Authentication ...

Page 162: ...red enter Administrator details for Name Phone Number Location E mail Address 8 The WebUI Access Control check box controls access to the Internet Services screen 9 To change the Administrator Password select the Change Password check box and enter the required Login ID and password The defaults are admin and 1111 respectively 10 Select the Advanced button for Advanced Access Control 11 Select Pro...

Page 163: ...ing Protocol enter the required port number The default is 9100 8 Click Apply to save the changes 9 Select OK Restart Device The Restart Device screen allows you to reboot the machine remotely from your desktop Note When the machine is restarted the Network Controller will take some time to restart The network connectivity will be unavailable during this time 1 At your workstation open the Web bro...

Page 164: ...Self Signed Certificate Create a request to have a Certificate Authority sign a certificate that can be uploaded to the machine A self signed certificate means that the machine signs its own certificate as trusted and creates the public key for the certificate to be used in SSL encryption A certificate from a Certificate Authority or a server functioning as a Certificate Authority for example Wind...

Page 165: ... which the machine is located The country code must be entered as a two character ISO 3166 country code c If required enter details in the following fields State Province Name Locality Name Organization Name Organization Unit Information entered for these options should describe the machine as per the X500 directory scheme but can be any value which is meaningful to the customer to identify the ma...

Page 166: ...Domain Name d Enter the E mail Address of the Administrator who is responsible for the secure management of the machine 4 Click Next 5 In the Certificate Signing Request CSR area click Download 6 Send the downloaded file to your Certificate Authority for digital signing 7 When you receive the signed certificate back from the Certificate Authority follow the steps below to Install a CA Signed Devic...

Page 167: ...ine has a machine Server Certificate you can enable Secure Connection 1 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Select the Properties icon 4 If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties 5 In the Security link on the left hand side select the Network Security link 6...

Page 168: ...rd 1111 and select Login Click Properties 5 In the Security link on the left hand side select the Network Security link 6 Select the Digital Certificate link The Certificate Management page displays with a list of the certificates installed on this machine 7 Select the box next to the Friendly Name of the certificate that you want to edit or delete Select the Edit button to edit the certificate Ma...

Page 169: ... the SNMP Community Select the required Access Permission 7 Select Apply to save the changes 8 Select OK when the acknowledgement message displays SNMP Traps You can specify IPv4 Trap Destination Addresses 1 From the SNMP page in the SNMP Traps area select Add 2 In the Trap Destination Address area enter details in the IPv4 Address and Port Number fields 3 In the Traps area enter the name in the T...

Page 170: ... name or address you want to delete 2 Select Delete 3 Select Yes Note Changes made to the GET or SET community names for this machine will require corresponding GET or SET community name changes for each application which uses the SNMP protocol to communicate with this machine e g Xerox CentreWare Web any third party network management applications etc ...

Page 171: ...tings link select the SNMP link 6 Select the SNMPv3 link The SNMPv3 page displays 7 In the Setup area a Select the Enable check box to enable SNMPv3 Protocol b In the Authentication area enter the required User Name c Enter a password in the Authentication Password field d Enter the password again in the Confirm Password field e For Authentication Algorithm select either MD5 or SHA f Enter a passw...

Page 172: ...e identities of the communicating parties with digital signatures individualized checksums verifying data integrity precluding password guessing by network sniffers Enable IP Sec This procedure requires that you have a Shared Secret available IP Sec cannot be enabled until Secure Connection is enabled on the machine For instructions refer to Enable Secure Connection 1 At your workstation open the ...

Page 173: ...es icon 4 If prompted enter the Administrator User ID admin and Password 1111 and click Login 5 Click the Security link 6 Click the Network Security link For IPv4 Filtering 1 Select IPv4 Filtering 2 Select the IPv4 Filtering Enable check box 3 Enter the IP Address es to permit IP addresses to access the device 4 Enter the IP address or a IP address range by using an asterisk as a wild card charact...

Page 174: ... 215 215 99FF 80 is used to reference prefix address consisted of leftmost 80 bits only 5 The ability to filter on a port or ports is also supported Enter the port information 6 Click Apply to accept changes 7 Select OK when the acknowledgement message displays Enable MAC Filtering 1 Select MAC Filtering in the directory tree The MAC Filtering page displays 2 Select the MAC Filtering Enable box 3 ...

Page 175: ...network where the machine is connected Ensure that your 802 1X Authentication Server and authentication switch are available on the network Create a User Name and Password on your Authentication Server that will be used to authenticate the machine Enable 802 1X at the Machine 1 Press the Machine Status button on the control panel 2 Press the Up Down arrow buttons to highlight Network and press OK ...

Page 176: ...lect Login Select Properties 5 In the Security link on the left hand side select the Network Security link 6 Select 802 1X in the directory tree The 802 1x Security page displays a For 802 1x Security select the Enable check box to enable b From the Authentication Methods area select one of the following methods EAP MD5 EAP MSCHAPv2 PEAP TLS 7 If you select EAP MD5 EAP MSCHAPv2 or PEAP the Credent...

Page 177: ...Xerox WorkCentre 3025 User Guide 167 10 Maintenance This chapter includes Consumables General Care Software Update ...

Page 178: ...der Supplies When the Xerox web page for ordering supplies appears place your order Access the Xerox web page via CentreWare From your printer s CWIS page select the Support tab then Support Links on the left navigation panel Then select the Order Supplies link on the bottom of the page to go to the Xerox website and order online WARNING Use of non Xerox supplies is not recommended Use of toner an...

Page 179: ... to System Setup Press OK 3 Scroll to Maintenance Press OK 4 Scroll to Toner Low Alert Press OK 5 At On press OK Machine will save the selection From Your PC Use Easy Printer Manager EPM to view a supplies status page 1 At your PC open Easy Printer Manager from the Start menu 2 Select the printer 3 From the Basic mode page the smaller window you can see the toner supply level in the Supplies tab s...

Page 180: ...to unnecessary vibrations or shock Never manually rotate the drum in the print cartridge especially in the reverse direction this can cause internal damage and toner spillage When to Order Consumable Supplies To avoid print quality problems resulting from worn parts and to maintain your machine in top working condition replace the print cartridge as directed A blinking orange warning light and a m...

Page 181: ...ve print quality by redistributing the remaining toner in the cartridge In some cases white streaks or light printing will still occur even after you have redistributed the toner Follow these steps to redistribute the toner in your print cartridge and temporarily improve print quality 1 Lift the top cover of the machine from under the control panel 2 Reach in where the arrow indicates open on the ...

Page 182: ...Note If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric 5 Re install the print cartridge by inserting it slowly into the machine 6 Close the top inside panel and then the top cover securely When the Machine Status light on the control panel is solid green the machine is ready Replacing the Print Cartridge Replace the print c...

Page 183: ...ispose of it properly 4 Remove the new print cartridge from its packaging as directed by the packaging labels CAUTION Do not touch the green underside of the print cartridge Use the handle on the cartridge to avoid touching this area 5 Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge Note If toner gets on your clothing wipe it off with a dry cloth an...

Page 184: ...on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place 7 Close the top panel and then the top cover When the Machine Status light is solid green the machine is ready Recycling Consumables For information on Xerox supplies recycling programs go to www xerox com gwa ...

Page 185: ...CVT glass Any dirt or marks on this piece of glass may Cause lines streaks smears and other spots on your copies faxes or scanned images Show through the document and appear on your scanned images To clean the glass areas of your machine 1 Use a lint free cloth lightly dampened with a mild general cleaning fluid or a suitable non abrasive glass cleaner to clean the platen glass and the CVT only on...

Page 186: ...t the top cover of the machine from under the control panel 3 Reach in where the arrow indicates open on the right and pull up to release the inside cover Then lift the panel in the center of the machine to reveal the print cartridge 4 Pull the print cartridge out and place it on a clean flat surface CAUTIONS To prevent damage to the print cartridge do not expose it to light for more than a few mi...

Page 187: ...cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place 7 Close the machine top panel and then top cover 8 Plug in the power cord and turn the machine on When the Machine Status light is solid green the machine is ready Moving the Machine When moving the machine do not tilt or turn it upside down as the inside of the machi...

Page 188: ...www xerox com web site or from your Xerox Customer Support Representative The upgrade file will have an extension of hd Download the upgrade file to a local or network drive You will be able to delete the file after the upgrade procedure It is important to obtain the correct upgrade file for your particular model of machine For instructions to determine which model of machine you have refer to Ins...

Page 189: ...Select Open 12 Select Next The firmware will now be verified and display information about the upgrade file 13 Select Next to continue The upgrade should take less than 10 minutes unless there are network issues 14 Once the machine has completed the upgrade it will reboot automatically The configuration report will print if enabled Check the configuration report to verify that the software level h...

Page 190: ...Software Update Xerox WorkCentre 3025 User Guide 180 ...

Page 191: ...Xerox WorkCentre 3025 User Guide 181 11 Troubleshooting This chapter includes Troubleshooting Overview Clearing Paper Jams Error Messages Common Problems Further Assistance ...

Page 192: ...ment Feeder WorkCentre 3025NI only Paper Feeding Problems Operating System Problems Printing Problems Copying Problems Scanning Problems Fax Problems WorkCentre 3025NI only 3 Press OK on the control panel If an error message still appears repeat the procedure 4 If the problem cannot be resolved power off and on and try the job again If the problem persists call for service When you call for servic...

Page 193: ...e tray The machine has stopped due to a major error Check the display message A paper jam has occurred Blinking A minor error has occurred and the machine is waiting for the error to be cleared Check the display message When the problem is cleared the machine resumes Orange On The print cartridge has reached its estimated end of life Replace the print cartridge See Replacing the Print Cartridge Bl...

Page 194: ...commended side of the print media is facing up in the tray When a paper jam occurs a warning message appears on the display screen To avoid tearing the paper pull the jammed paper out slowly and gently Follow the instructions in the following sections to clear the jam Note Your machine might not have a feature or part mentioned such as the Automatic Document Feeder or Fax Follow the directions per...

Page 195: ...from the automatic document feeder If you do not see paper in this area go to the next step 4 Close the ADF cover 5 Lift the automatic document feeder and gently pull out any jammed originals Close the automatic document feeder 6 Reload the removed pages into the automatic document feeder and press the Start button to resume the job ...

Page 196: ... 3025 User Guide 186 Paper Tray Jams 1 Remove paper from the machine tray 2 Gently pull out any jammed paper from machine 3 Open and close the top cover of machine lifting from under center of control panel Printing resumes automatically ...

Page 197: ...are when removing paper from the machine 1 Open the top cover lifting from under the center of the control panel 2 Reach into the blue area on right marked Open and lift up so that the panel inside the machine opens Lift that panel to reveal the print cartridge 3 Pull the print cartridge out lifting it up slightly at the front ...

Page 198: ... pulling it out straight 5 Re install the print cartridge Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place 6 Close the inside panel and then the top cover Printing automatically resumes ...

Page 199: ...nt Feeder cover open The platen glass or ADF cover is not securely latched Close the cover until it locks into place Paper Jam in Tray 1 Paper has jammed in the tray area Clear the jam See Paper Tray Jams Replace Print Cart The print cartridge has reached the end of its lifespan The printer stops printing Replace the print cartridge See Replacing the Print Cartridge Toner is low Order Print Cart O...

Page 200: ...en loaded correctly Remove paper from the tray and reload it correctly There is too much paper in the tray Remove excess paper from the tray The paper is too thick Use only paper that meets the specifications required by the machine See Media Specifications The paper keeps jamming There is too much paper in the tray Remove excess paper from the tray An incorrect type of paper is being used Use onl...

Page 201: ...ine is defective If possible attach the cable to another computer that is working properly and print a job You can also try using a different machine cable The port setting is incorrect Check the Windows printer setting to make sure that the print job is sent to the correct port If the computer has more than one port make sure that the machine is attached to the correct one The machine may be conf...

Page 202: ...tware application is malfunctioning Try printing a job from another application The operating system is malfunctioning Exit Windows and reboot the computer Turn the machine off and back on again Pages print but they are blank The print cartridge is defective or out of toner Redistribute the toner if necessary If necessary replace the print cartridge The file may have blank pages Check the file to ...

Page 203: ...the Custom Paper Size Settings in the Paper tab in the Printing Preferences Condition Suggested Solutions File in Use message appears during installation Exit all software applications Remove all software from the printer s startup group then restart Windows Re install the printer driver General Protection Fault Exception OE Spool 32 or Illegal Operation messages appear Close all other application...

Page 204: ...ther consumer will encounter a device busy response You should open the Ports Configuration window and select the port assigned to your machine In the Selected port pane you can see if the port is occupied by some other application If this is the case you should either wait for completion of the current job or press the Release port button Check if your application has a special print option such ...

Page 205: ...ivers Make sure that a driver with a name corresponding to your machine s name is listed in the window Ensure the port is not busy Since functional components of the machine printer and scanner share the same I O interface port simultaneous access of different consumer applications to the same port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over t...

Page 206: ...annot create the font during the cover page printing The English alphabet and numbers are displayed normally on the cover page Condition Suggested Solutions Light or faded print If a vertical white streak or faded area appears on the page the toner supply is low You may be able to temporarily extend the print cartridge life See Redistributing Toner If this does not improve the print quality instal...

Page 207: ... isolate the problem to copying printing or scanning and perform the following If copying or scanning check the CVT glass and platen glass and if necessary clean using a lint free cloth See Cleaning the Machine If copying or printing the print cartridge inside the machine has probably been scratched Remove the print cartridge and install a new one See Replacing the Print Cartridge If white vertica...

Page 208: ...inting over areas that have overlapping seams on the reverse side Printing on seams can cause problems If background scatter covers the entire surface area of a printed page adjust the print resolution through your software application or using the printer driver options Misformed characters If characters are improperly formed and producing hollow images the paper stock may be too slick Try differ...

Page 209: ... Cartridge The machine may require repair Contact a service representative Loose toner Clean the inside of the machine See Cleaning the Machine Check the paper type and quality See Media Guidelines Remove the print cartridge and then install a new one See Replacing the Print Cartridge The machine may require repair Contact a service representative Character Voids Character voids are white areas wi...

Page 210: ...0 m 4 921 ft or above The high altitude may affect the print quality such as loose toner or light imaging Change the correct altitude setting to your machine See Machine Settings Condition Suggested Solutions Copies are too light or too dark Use Darkness in Copy feature to lighten or darken the copies Smears lines marks or spots appear on copies If the defects are on the original use Darkness in C...

Page 211: ...r documents that use more toner The automatic document feeder may be left open while copies are being made Turn the machine off and back on Condition Suggested Solutions The scanner does not work Make sure that you place the original to be scanned face down on the platen glass or face up in the automatic document feeder There may not be enough available memory to hold the document you want to scan...

Page 212: ...ther phone The numbers stored in memory do not dial correctly Make sure that the numbers are stored in memory correctly To check print an Address Book list See Address Book The original does not feed into the machine Make sure that the paper is not wrinkled and you are inserting it correctly Check that the original is the right size not too thick or thin Make sure that the automatic document feede...

Page 213: ...he Machine The machine dials a number but the connection with the other fax machine fails The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to solve out the problem Faxes do not store in memory There may not be enough memory space to store the fax If the display indicating the memory status shows delete any fa...

Page 214: ...ports Printing a Machine Report At the machine you can print several types of reports on the machine s information and activity 1 Press Machine Status on the control panel 2 Press the up down arrows to scroll to Information Pages and press OK 3 Press the up down arrows to select the report you want to print Options may be depending on the model of your machine Configuration Demo Page Network Confi...

Page 215: ...rkCentre 3025 User Guide 205 12 Specifications This chapter includes Machine Specifications Feature Specifications Network Environment System Requirements Electrical Specifications Environmental Specifications ...

Page 216: ... MB Memory Paper Tray 2 Line LCD User Interface Connectivity USB 2 0 Wireless Wired network Wireless Machine Size width x depth x height 16 x 14 2 x 10 inches 406 x 360 x 255 mm 16 x 14 2 x 12 2 inches 406 x 360 x 308 mm Machine Weight Net with consumables 16 5 lbs 7 5Kg 18 9 lbs 8 6Kg Access From the front First Print Out Time Less than 8 5 seconds from Ready Less than 19 0 seconds from Power Sav...

Page 217: ...lain Paper Thin Thick Recycled Bond Card Stock Cotton Archive Labels Envelopes Color Pre printed Feature WorkCentre 3025BI WorkCentre 3025NI ADF Capacity n a 40 sheets 20 lb 80 g m bond paper ADF Document Weights n a 16 24 lb 60 to 90 g m ADF Document Sizes n a Length min 5 8 max 14 inches 148 356 mm Width min 5 6 max 8 5 inches 142 216 mm A4 A5 A6 Letter Legal Folio Oficio Executive ISO B5 JIS B5...

Page 218: ...ry 128 MB Compatibility Windows PC MAC Linux Unix Printer Language GDI Emulation Feature WorkCentre 3025BI WorkCentre 3025NI Fax Transmission Speed n a no fax capability Tx speed 3 sec Mono Standard ECM MMR ITU T G3 No 1 chart Modem Speed n a Modem speed 33 6 Kbps Telephone Line Type n a Standard public analog switched telephone line or equivalent PSTN PABX Communication Standard n a ITU T G3 ECM ...

Page 219: ...ulti Copy 1 99 Copy Speeds Single original multiple copies 21 cpm letter 20 cpm A4 Germany up to 14 cpm A4 Austria Belgium up to 9 cpm A4 Multiple originals multiple copies ADF 17 ipm Copy Modes Text Mixed Photo Feature WorkCentre 3025BI NI Maximum Document Width 8 5 inches 216 mm Effective Scan Width 8 2 inches 208 mm Maximum Resolution Up to 1200 x 1200 dpi optical Enhanced up to 4800 x 4800 dpi...

Page 220: ...et 10 100 1000 Base TX 802 11b g n Wireless LAN Network Operating system Windows 7 8 32 64 bit XP 32 64 bit Server 2003 32 64 bit Server 2008 32 64 bit Vista 32 64 bit Server 2008 R2 64 bit Various Linux OS Mac OS X 10 5 10 9 Network Protocols TCP IPv4 TPC IPv6 DHCP BOOTP AutoIP DNS WINS DDNS Bonjour SLP UPnP SSDP Standard TCP IP Printing LPR IPP WSD SNMPv1 v2c v3 HTTP SetIP ...

Page 221: ... 9 graphics with 128 MB memory to enable the Aero theme DVD R W Drive Windows Server 2008 R2 32 64 bit Intel Pentium IV 1 GHz x86 or 1 4 GHz x64 processors 2 GHz or faster 512 MB 2 GB 10 GB Windows XP 32 64 bit Intel Pentium III 933 MHz Pentium IV 1 GHz 128 MB 256 MB 1 5 GB Notes Internet Explorer 6 0 or higher is the minimum requirement for all Windows operating systems Users who have administrat...

Page 222: ... RAM Free HDD Space Fedora 11 19 OpenSuSE 11 0 11 1 11 2 11 3 11 4 12 1 12 2 12 3 Ubuntu 10 04 10 10 11 04 11 10 12 04 12 10 13 04 Debian 5 0 6 0 7 0 7 1 Redhat Enterprise Linux 5 6 SuSE Linux Enterprise Desktop 10 11 Mint 13 14 15 Pentium IV 2 4GHz Intel Core 2 512 MB 1 GB 1 GB 2 GB ...

Page 223: ...rical Specifications Feature WorkCentre 3025BI NI Frequency 50 60 Hz Electrical Voltage 110 127 VAC 220 240 VAC Average Power Consumption Operating Average Less than 310 Watts Power Save mode Less than 2 5 Watts Power Off mode 0 45 Watts Stand By mode Less than 30 Watts ...

Page 224: ...s Between 10 32 degrees C 50 90 degrees F Relative Humidity Acceptable Humidity range 10 80 Optimal humidity range 20 70 Optimal relative humidity at 28 degrees C 82 F Note Under extreme environmental conditions such as 10 C and 80 relative humidity defects can occur due to condensation Elevation For optimum performance use the printer at elevations below 3100 M 10 170 ft ...

Page 225: ...rational Safety Maintenance Safety Environmental Health and Safety Contact Information Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your Xerox printer ...

Page 226: ... water The printer emits smoke or the surface is unusually hot The printer emits unusual noise or odors The printer causes a circuit breaker fuse or other safety device to activate If any of these conditions occur do the following 1 Turn off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Call an authorized service representative Power Cord Use the power cord suppl...

Page 227: ... electrical outlet Emergency Turn Off If any of the following conditions occur turn off the printer immediately and disconnect the power cord from the electrical outlet Contact an authorized Xerox service representative to correct the problem if The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device ha...

Page 228: ...d Canada go to www xerox com environment In other markets please contact your local Xerox representative or go to www xerox com environment_europe If you need additional information about ozone please request the Xerox publication Facts About Ozone part number 610P64653 by calling 1 800 828 6571 in the United States and Canada In other markets please contact your local Xerox representative Printer...

Page 229: ... Never throw toner print drum cartridges or toner containers into an open flame When handling cartridges for example toner and such avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble the cartridge which can increase the risk of skin or eye contact CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreement and Tot...

Page 230: ...cloth only WARNING Aerosol cleaners can be explosive or flammable when used on electromechanical equipment Do not burn any consumables or routine maintenance items For information on Xerox supplies recycling programs go to www xerox com gwa Printer Symbols Symbol Description Warning Indicates a hazard which if not avoided could result in death or serious injury Caution Indicates a mandatory action...

Page 231: ...e 3025 User Guide 221 Do not touch the part or area of the printer Warning Wait for the printer to cool for the specified time before touching the fuser This item can be recycled For details see Recycling and Disposal Symbol Description ...

Page 232: ... on Environment Health and Safety in relation to this Xerox product and supplies contact the following customer help lines United States 1 800 ASK XEROX Canada 1 800 ASK XEROX Europe 44 1707 353 434 For product safety information in the United States go to www xerox com environment For product safety information in Europe go to www xerox com environment_europe ...

Page 233: ...Xerox WorkCentre 3025 User Guide 223 14 Regulatory This chapter includes Basic Regulations Copy Regulations Fax Regulations Material Safety Data ...

Page 234: ...f and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiver Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio television technician for help Changes or modificat...

Page 235: ...enefits of Duplex Printing Most Xerox products have duplex printing also known as 2 sided printing capability This enables you to print on both sides of the paper automatically and therefore helps to reduce the use of valuable resources by reducing your paper consumption The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40 ppm color or greater than or equal to ...

Page 236: ...ment is preset at the factory Your printer will be delivered with the timer for switching to Power Save Mode from the last copy print out set at one minute A more detailed description of this feature can be found in the Getting Started section of this guide Power Consumption and Activation Time The amount of electricity a product consumes depends on the way the device is used This product is desig...

Page 237: ...rteur Xerox GmbH Hellersbergstraße 2 4 41460 Neuss Deutschland Turkey RoHS Regulation In compliance with Article 7 d We hereby certify It is compliant with the EEE Regulation EEE yönetmeliğine uygundur Regulatory information for 2 4 Ghz Wireless LAN Module This product contains a 2 4 Ghz Wireless LAN radio transmitter module which complies with the requirements specified in FCC Part 15 Industry Ca...

Page 238: ...reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamp...

Page 239: ...roduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of ...

Page 240: ...solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable i...

Page 241: ...nd telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this device It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using th...

Page 242: ...blem is resolved Only a Xerox Service Representative or an authorized Xerox Service provider is authorized to make repairs to the printer This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This device must not be used on party lines Connection to party line service is subject to state tariff...

Page 243: ... procedure for setting the country code Note Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this device connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Sout...

Page 244: ... call to another device connected to the same line 8 Some parameters required for compliance with Telecom Telepermit requirements are dependent on the equipment computer associated with this device The associated equipment shall be set to operate within the following limits for compliance with Telecom Specifications For repeat calls to the same number There shall be no more than 10 call attempts t...

Page 245: ...35 Material Safety Data For Material Safety Data information regarding your printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts ...

Page 246: ...Material Safety Data Xerox WorkCentre 3025 User Guide 236 ...

Page 247: ...Xerox WorkCentre 3025 User Guide 237 15 Recycling and Disposal This chapter includes recycling and disposal information for All Countries North America European Union Other Countries ...

Page 248: ...ed due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply Please see www d...

Page 249: ...and reuse recycle program Contact your Xerox representative call 1 800 ASK XEROX to determine if this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for local recycling and disposal information contact your local authorities ...

Page 250: ...es In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local reseller or Xerox representative for end of life take back information Collection and Disposal of Equipment and Batteries These symbols on the products and or accompanying documents mean that used electri...

Page 251: ...Union These symbols are only valid in the European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Battery Symbol Note This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the requirements set out by the Directive Battery Removal Batteries should only be replace...

Page 252: ...Other Countries Xerox WorkCentre 3025 User Guide 242 Other Countries Please contact your local waste management authority to request disposal guidance ...

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