Ricoh 402334 - IS 200E Operating Instructions Manual Download | Manualshive

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Sending Scan File by Scan to Folder

152

6

File Names

Files created by a Scan to Folder operation are named as described below in ac-
cordance with the file name you specified.
In case you did not specify a file name, the default file name “DOC” applies.

Note

❒

It is essential to specify a file name when you use the

[

Enter Custom Send File

]

function.

❖

❖

❖

❖

File names with time

When

[

File Name + Time

]

(included under

[

Configuration

]

→

[

File Send Settings

]

→

[

Send File

]

on the Web Status Monitor) is set to “On”, file names are gener-

ated in the following manner.
“Specified file name/Year/Month/Day/Hour/Minute/ Second/(4-digit se-
quential number)”
• Example 2:

Specified file name: image
File format: single page
Pages: black white, text
Original page count: 2, two-sided
Time when scanned: 2003/9/16/13:07:21
The following files are generated:
image030916130721(0001).TIF
image030916130721(0002).TIF
image030916130721(0003).TIF
image030916130721(0004).TIF

• Example 3:

Specified file name: (none)
File format: multi-page TIFF
Original type: color, full color
Pages: 2, two-sided
Time when scanned: 2003/9/16/13:07:21
The following files are generated:
DOC030916130721(0001).PDF

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Summary of Contents for 402334 - IS 200E

Page 1: ...Safety Information in this manual before using the machine What You Can Do With This Machine Setting Up the Scanner Configuring the Scanner Settings Setting Originals Sending Scan File by E mail Sendi...

Page 2: ...machine Trademarks Adobe PostScript and Acrobat are trademarks of Adobe Systems Incorporated Pentium is a registered trademark of Intel Corporation MS Microsoft and Windows are registered trademarks...

Page 3: ...n 14 How to Interpret the Indicators 15 Front indicators 15 Network interface indicators 15 Scanner Features Menu 16 Function Settings and Standby Screens 16 Function Priority 17 Select Method 18 Stan...

Page 4: ...guring Print Scan Settings 73 Scan Settings 75 Information to Register in Scan Settings 75 Registering Scan Settings 80 Print Settings 84 Information to Register in Print Settings 84 Registering Print...

Page 5: ...Special Care 117 Original Orientation 119 When Using Send Scan Function 119 When Using as TWAIN Scanner 120 Placing the Original on the Exposure Glass 122 Placing the Originals in the ADF 123 5 Sendi...

Page 6: ...56 Scanned Image Files Sent to FTP Servers 158 File Locations 158 File Names 158 8 Printing Scanned Image Files Procedure Breakdown 161 Before Printing Scan Data 162 Original Locations 162 About Paper...

Page 7: ...osing of the Scanner 201 E mail Address Book Data Format and Device Tag Information 202 Entered Program Information 202 About the e mail address information 203 Device Tag Information 204 How File Siz...

Page 8: ...vi...

Page 9: ...wed may result in minor or moderate injury or damage to property Connect the Power Cord directly into a wall outlet and never use an ex tension cord Disconnect the power plug by pulling the plug not t...

Page 10: ...the parts with a label indicating the hot surface Otherwise it could cause a personal burn Our products are engineered to meet high standards of quality and function ality and we recommend that you on...

Page 11: ...operation of this scanner all users should read and follow the instructions carefully Quick Installation Guide Describes how to install the scanner Operating Instructions this manual Provides all of t...

Page 12: ...to read the instructions all of which are described in the Safety Information section The statements above are notes for your safety Important If this instruction is not followed paper might be misfe...

Page 13: ...1 This machine Connect this machine to a network TCP IP using a 100BASE TX or 10BASE T cable Use the bundled USB keyboard for the user authenticate pro cesses direct entry of E mail destination and se...

Page 14: ...ws shared folders to this machine as destinations for sending scan data You can easily send and save scan files to a Windows shared folder that is registered to this machine Note This function is disp...

Page 15: ...a shared folder D D D D You can use the scan data from 3 Client computer Scan to FTP It is possible to register FTP servers to this machine as destinations for sending scan data You can easily send an...

Page 16: ...so it is possible to use this machine like a copier 1 This machine When you use a network printer connect this machine to a network TCP IP us ing a 100BASE TX or 10BASE T cable When using a local prin...

Page 17: ...delivery scanner function a delivery server installed with the op tional ScanRouter V2 Professional is required 1 This machine Connect this machine to a network TCP IP using a 100BASE TX or 10BASE T c...

Page 18: ...r You can use this machine as a TWAIN scanner by operating this machine from a client computer on the network Originals can be scanned with the same oper ation used for USB connected scanners Further...

Page 19: ...Client computer or 3 Off line computer to send a command for scanning via the TWAIN driver B B B B Originals are scanned by 1 This machine C C C C The scanned data can be edited and stored using the T...

Page 20: ...nel Used to configure settings and operate this machine 7 Display panel Displays the configuration items and processes 8 User Tools key Press this key to configure various settings such as send scan p...

Page 21: ...ot use the ADF for scanning 4 Power connector For connection of the bundled AC power cord 5 Network interface connector For connection of an Ethernet network cable 6 SD card slot Used for an authorize...

Page 22: ...unction keys located under the display panel to operate keys that appear on the display panel Example To execute a key operation on the display panel press the relevant function key Press A to select...

Page 23: ...t side panel of this machine is equipped with the following two indicators 1 Green indicator Lights when this machine is connected to the network correctly 2 Yellow indicator Lights when this machine...

Page 24: ...e functions you use you must configure the following settings in ad vance referring to p 69 Configuring Send Scan Settings With the options in 6 Select Method select a method that suits for the func t...

Page 25: ...lect this option if you hardly ever use Print Scan With this option one of the following screens is displayed as the initial screen depending on the set ting in 6 Select Method Delivery Server standby...

Page 26: ...following table shows which standby screen will be displayed as the Send Scan initial screen in accordance with the settings in 1 Send File TWAIN Priority and 6 Select Method which settings are includ...

Page 27: ...a Web browser on a client computer and configure var ious settings using the control panel of this machine or a Web browser on a client computer You cannot deliver scan data by using Delivery Server I...

Page 28: ...le by using a Web browser on a client computer Print Scan standby screen While this screen is displayed you can print scan data If you want to use any other functions such as Delivery Server e mail or...

Page 29: ...d you want to use with the number keys B Enter your User Name and Password Press OK User Authentication screen will appear If you want to cancel press Can cel If authentication succeeds the screen for...

Page 30: ...What You Can Do With This Machine 22 1...

Page 31: ...2 when measuring dif ference of heights between an end and the other end of this machine compared to a level surface Installation space Make sure that the scanner is in a location where there is enoug...

Page 32: ...ation near other electronic devices such as a radio or television set In a location subject to extreme temperatures or humidity Near a humidifier Set up the scanner in a location where the temperature...

Page 33: ...machine A A A A Turn off the power of this ma chine B B B B Insert the USB interface card with this machine to the PC Card slot on the right side panel of this ma chine Note Make sure that the card is...

Page 34: ...he printer you are going to con nect to this machine for details about connections and setup infor mation other than the USB cable When you connect only a local printer without connecting the USB keyb...

Page 35: ...an off line computer to this machine Important Prepare a marketed USB2 0 com pliant cable before connection pro cedures Before connection install a TWAIN driver on the computer A A A A Connect a USB2...

Page 36: ...nt Use a 100BASE TX category 5 or 10BASE T network cable when you connect this machine to a net work A A A A Insert the network cable s end to the network interface connector of this machine B B B B I...

Page 37: ...the card slot cover B B B B Align the two prongs of the card slot cover with the two prong holes located at the upper left and right of the PC card slot 1 Prong holes 2 Prongs C C C C Insert the prong...

Page 38: ...his machine Note Be sure to use the power cord that comes with this machine D D D D Insert the power plug into the power outlet Do not use with a power source with a voltage different from the specifi...

Page 39: ...this machine make sure that a standby screen is displayed on the display panel If you turn off the power while the Scanner Features menu is displayed all the settings that you have config ured could...

Page 40: ...Setting Up the Scanner 32 2...

Page 41: ...elp For information about how to view the Web Status Monitor see p 89 Accessing the Scanner Reference For configuration items see p 41 Initial Scanner Setup and for operation of configuration see p 12...

Page 42: ...itor see p 89 Accessing the Scanner 1 This setting becomes essential if you want to perform Scan to Folder SMB operation from this machine When you perform Enter Custom Send File operation using the W...

Page 43: ...Outline to Use Scan to Folder 35 3 Reference For configuration items see p 41 Initial Scanner Setup and for operation of configuration see p 143 Sending Scan File by Scan to Folder...

Page 44: ...Status Monitor Help For information about how to view the Web Status Monitor See p 89 Accessing the Scanner Reference For configuration items see p 41 Initial Scanner Setup and for operation of confi...

Page 45: ...m using the control panel of this machine For details about settings this manual does not cover see the Web Status Monitor Help For information about how to view the Web Status Monitor see p 89 Access...

Page 46: ...s this manual does not cover see the Web Status Monitor Help For information about how to view the Web Status Monitor see p 89 Accessing the Scanner Install ScanRouter V2 Professional on a com puter u...

Page 47: ...e Reference For configuration items see p 41 Initial Scanner Setup and for operation of configuration see p 171 Sending Scan Files Using Delivery Server Register this machine 1 using ScanRouter V2 Pro...

Page 48: ...n on the client computer you use DeskTopBinder Lite that comes with this ma chine is a TWAIN compliant application Reference For configuration items see p 41 Initial Scanner Setup and for operation of...

Page 49: ...able on the next page there is a column for each of the functions listed below Note It is not necessary to set up configuration when using as a USB TWAIN scan ner A in a column means that the setup it...

Page 50: ...t cannot be configured using the method Use the other available method for the setting A in a column means that the item to the left cannot be changed for the display information purpose only A null i...

Page 51: ...P WSM System Settings Function Priority Select Send Print b b b b b b b IP Address 11 22 33 44 2 2 2 2 2 3 2 b b 4 Subnet Mask 0 0 0 0 2 2 2 2 2 3 2 b b Default Gateway Address 0 0 0 0 2 2 2 2 2 3 2 b...

Page 52: ...11 b b b b b b Position 0 b b b b b b Scanning Area 0 b b b b b b Image Density 4 b b b b b b Filter None b b b b b b Inversion Off b b b b b b Erase Color None b b b b b b File Type Single Page b b b...

Page 53: ...b b b b b Border Erase 0mm b b b b b b Language Select English b b b b b b b Wait Time for Additional Scanning 3 second s b b b b b b Function Options Send File TWAIN b b b b b b b b Send Function Per...

Page 54: ...Search Priority and p 104 Information to Register in Search Destinations for details 7 The default value applied to the Community Name 1 8 Available up to 4 registrations including Default User Authe...

Page 55: ...end File Path 1 Program No Automatically as signed b File Send Path Name null b Key Display null b Assign Title ABC 1 On b Send File Path null b Login User Name null b Login Password null b Sender s P...

Page 56: ...Server Port No 110 b b SMTP Server Address null b SMTP Server Port No 25 b b Domain Name null b Authentication Method Off b b Authentication User Name null b Authentication Password null b Sender s Na...

Page 57: ...Protected Password null b b Subject 1 to 30 null b b Search Destinations LDAP Server IP Address 0 0 0 0 b b LDAP Server IP Address 389 b b Search Base Null b b Max Number of Search Results 100 b b Co...

Page 58: ...for all other printers Setup Item Default Purpose Method Delivery E mail SMB FTP Print TWAIN Scanner Web Delivery Delivery Server IP Address 0 0 0 0 1 2 Interval Time for Redelivery Off b b No of Tim...

Page 59: ...You can configure the settings that are mentioned in this section using the Web Status Monitor However you must configure the IP address setting us ing the control panel of this machine first And then...

Page 60: ...ress to this item in the form of xxx xxx xxx xxx xxx 0 through 255 Do not specify this item manually when you use this machine on a DHCP en vironment because this item is automatically assigned to thi...

Page 61: ...o this machine on the network you use Set this item to DHCP when you use this machine on a DHCP environment Note If you plan to use delivery server function assign an IP address of this ma chine stati...

Page 62: ...this item manually MAC Address This item is automatically configured Transmission Speed Use this item to select a network transmission speed from Auto 100Mbps or 10Mbps LAN Type Ethernet is fixed for...

Page 63: ...nit and ADF Pad Also you will be alerted on the timing of replacing the parts by resetting this counter after re placement of the new ones See p 197 Displaying and Resetting the Counter of Consumable...

Page 64: ...dress appears C Specify the IP address of this machine Input the IP address using the number keys An IP address consists of four parts and each part has a number within the range of 0 to 255 Make sure...

Page 65: ...e on a DHCP environment A Press Next three times at 2 IP Address 5 Access Control appears as the setup item currently selected Note It is not necessary to specify 2 IP Address 3 Subnet Mask and 4 Defa...

Page 66: ...ed by ScanRouter V2 Pro fessional Press OK to confirm this setting after you have regis tered this machine to a delivery server and then press Cancel to return to the System Settings menu H H H H Pres...

Page 67: ...wish to change D Press Exit You will return to the 13 Des tination Search Priority To specify the LDAP Advanced Search Conditions A Press Settings B Press Next C Press Settings while 2 LDAP Advanced...

Page 68: ...ress Exit You will return to the 13 Des tination Search Priority L L L L Press Next 14 Send Function Permission appears To specify the Send Function Permission A Press Settings You can specify a type...

Page 69: ...e You will return to the 15 Date Time Yr Month Day Hr Min S ec D Press OK twice N N N N Press Next 16 Prepare Carriage Lock ap pears Reference See p 199 Transporting the Scanner for the operating de t...

Page 70: ...Important Never turn off the power of this machine before the standby screen is displayed Doing so can discard all the settings you have configured and return this machine to its factory default stat...

Page 71: ...chine has priority when you use this machine You can select from the following two options TWAIN With this option the TWAIN standby screen is displayed as the Send Scan initial screen This means that...

Page 72: ...fied time period When you set this item to Off the screen currently displayed remains until another operation is performed or the power is turned off When you set this item to On you can set the time...

Page 73: ...ith normal compression Low Compression Lower compression is performed with the scan data so that the image qual ity becomes relatively higher while the file size gets larger in comparison with normal...

Page 74: ...ff makes this machine react quickly when you press E mail Unit of Measure This item lets you select a unit of measurement that is used when you specify values for Custom Size of Original Size setting...

Page 75: ...u press Finish after scanning the original on the exposure glass Pressing New Job finishes the current scanning job and sends the scanned data You can start a new job with the current settings after t...

Page 76: ...d File operation ADF Thin Paper This item is disabled in this machine Job Delivery Data Max Setting This item lets you select whether to limit the maximum file size of a document to be sent by using t...

Page 77: ...lecting the time offset from GMT Greenwich Mean Time Note This setting can only be configured using the Web Status Monitor Configuring Send Scan Settings Follow the steps below to configure Send Scan...

Page 78: ...pears H H H H Select the option you want for 2 TWAIN Standby Time If you select On specify the time after which this machine stands by for a network TWAIN command or a Enter Custom Send File com mand...

Page 79: ...rough I I I I Reference For operation of 16 Registra tion see p 191 Adjusting the position to start reading the originals N N N N Press Exit This returns to the Scanner Fea tures menu O O O O Press Ex...

Page 80: ...lets you select default scan setting for Print Scan between Color and Black and White Color Text Scans standard originals containing mainly text as color images Color Text Photo Scans originals contai...

Page 81: ...f Copies appears as the setup item currently selected C C C C Press Settings The setting screen for 1 Max Number of Copies appears Note Pressing Exit returns to the parent menu screen D D D D Input ma...

Page 82: ...ing Cancel discards the selected option and returns to the previous screen J J J J Press Exit This returns to the Scanner Fea tures menu K K K K Press Exit This exits the Scanner Features menu and ret...

Page 83: ...see p 55 Configuring System Settings Information to Register in Scan Settings Scan Type This item lets you select a scan type The number of colors and gradation lev els are automatically selected acc...

Page 84: ...e list Enter the offset from the reference start point in millimeters or inches Note This setting is enabled only when Custom Area Setting is selected in the Scan Size list You can select millimeters...

Page 85: ...he originals in the ADF the available area for scanning is as follows depending on the setting in Scan Type and Original Settings When Scan Type is set to Black and White Text Black and White Text Pho...

Page 86: ...ase color function may not work as expected depending on the col ors on the originals Noise Reduction This function is disabled in this machine Edge Smoothing This function is disabled in this machine...

Page 87: ...Multi page TIFF An original of two or more pages is saved as one file When Black and White Gray Scale or Color Full Color is selected in the Scan Type list and High Compression Normal Compression or...

Page 88: ...is menu you can select a memory area Default User 1 User 2 or User 3 for register ing the Scan Settings configura tion C C C C Press the 1 key The Default Scan Settings menu is displayed and 1 Scan Ty...

Page 89: ...select a preset resolution A While the preset resolution you want to select is displayed press OK This saves the setting you have selected and returns to the De fault Scan Settings menu Note Pressing...

Page 90: ...s menu To set a custom area A While the option Custom Area Setting is displayed press Settings The setting screen for Custom Area Setting appears B Use the 1 1 1 1 and 0 0 0 0 keys to highlight the it...

Page 91: ...nfigured to the Default memory area and returns to the Scan Settings menu S S S S While the Scan Settings menu is displayed press the 2 3 or 4 key to display a correspond ing User Scan Settings menu F...

Page 92: ...em Settings Information to Register in Print Settings Image Density Use this item to adjust density of the image for scanning You can select one of seven steps from 1 lightest to 7 darkest Original Si...

Page 93: ...his setup item appears as Zoom on the Web Status Monitor Create Margin Use this item to reduce the image to 93 of the original size Note This setup item is included under Reduce Enlarge on the Web Sta...

Page 94: ...ct a memory area Default User 1 User 2 or User 3 for register ing the Print Settings configura tion C C C C Press the 1 key The Default Print Settings menu is displayed and 1 Image Density appears as...

Page 95: ...s to the Default Print Settings menu To set a custom size A While the option Custom Size is displayed press Set ting The setting screen for Custom Size appears B Use the 1 1 1 1 and 0 0 0 0 keys to hi...

Page 96: ...the De fault memory area and returns to the Print Settings menu N N N N While the Print Settings menu is displayed press 2 3 or 4 key to display a corresponding User Print Settings menu For example p...

Page 97: ...to return to a standby screen Accessing the Scanner System requirements of a client computer OS Microsoft Windows 95 98 98 SE Me 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT4 0 Web brows...

Page 98: ...cessary to install it to a client computer You can use the Web Status Monitor to make settings or administering the status of this machine General guide to the Web Status Monitor There are five main m...

Page 99: ...n accordance with the main menu item currently se lected Clicking a sub menu item dis plays the contents of the item in the work area 4 Scroll bar for the Sub Menu Area Use this scroll bar to scroll t...

Page 100: ...the dialog doesn t appear proceed to D B B B B Enter scanner for the user name and enter the password Note The user name is fixed to scan ner The password is set to pass word as the factory default Y...

Page 101: ...s data from a CSV file To register an e mail address A Click Add B Make entry to or select an op tion for each of the setup items on the screen C Click OK Note Be sure to click OK to save the settings...

Page 102: ...ou want to delete by clicking the option button to the left of the item C Click Delete D On the confirmation dialog box that appears click OK to delete the item To export the address data to a CSV fil...

Page 103: ...d dress data that you import Be fore importing the address data be sure to export the current ad dress data for a backup Note It is good idea to start with the CSV file that is exported using the Web...

Page 104: ...ending scan data This section describes the setup items includ ed in these sub menus This section also explains the setup items that are included in Printer which de termine a printer for Print Scan o...

Page 105: ...y radio button click Authentication Method After you select On to authenticate at either Send File or Print or both you can select a type either Windows Authentication or LDAP Authentication by ra dio...

Page 106: ...n stant Intervals with the radio button if you have selected Constant Intervals en ter numeral within a range of 15 to 10080 Note You can view all the information displayed regardless of the screen si...

Page 107: ...nitor and restart this machine You cannot config ure Send File Path and Custom Title settings at the same time Note Under each of the records the assigned items are listed by the order of reg istratio...

Page 108: ...Sender s Password using four to eight digits Each password digit appears as Change Order This item is displayed only when you perform Change in Send File Path operation Normally the Send File Paths y...

Page 109: ...he first 16 characters of the FTP server name are automatically used if you skip registering a key display name Assign Title You can assign an FTP server record under the following three types of titl...

Page 110: ...and Confirm Login Password Enter the password for the user name displayed in the Login User Name box Note A login password is registered using up to 14 characters on the Web Sta tus Monitor Specify l...

Page 111: ...ers The first 16 characters of the name that you have registered to Name s are auto matically used if you skip registering a key display name Assign Title You can assign an item under the following th...

Page 112: ...ns LDAP Server IP Address It configures the IP address of the LDAP search server You can configure in numeric characters from 0 to 9 If you do not use the LDAP search server con figure at 000 000 000...

Page 113: ...nter as an independent printer by using Con figuration Print Scan Settings Printer Add on the Web Status Monitor Reference See the Web Status Monitor Help for information about how to register a print...

Page 114: ...pe of connection method between the printer and this machine Local Printer Select this option when the printer is a local printer connected to this ma chine using a USB cable Note You cannot use more...

Page 115: ...t of available paper trays For a network printer be sure to enter the IP address in the box of Attachment Type first and then click Obtain Printer Information Change Order This item is displayed only...

Page 116: ...l panel of this ma chine are backed up as long as the settings are included under the Con figuration main menu of the Web Sta tus Monitor Note however that there are setup items that can only be confi...

Page 117: ...in the Send File Path Login User Name and Login Password boxes Backup File Name Enter a file name for the backup file Enter a name using up to 20 characters F F F F When everything is the way you wan...

Page 118: ...ord for the user name displayed in the Login User Name box Each password character ap pears as Note If you are running Windows 98 Me and a shared folder password is required enter it Test Click to che...

Page 119: ...to Run might not automatically work with certain operating system set tings In this case launch Setup exe located in the CD ROM root directory If you want to install the software without using Auto Ru...

Page 120: ...entium 150 MHz or faster recommended Operating system Microsoft Windows 95 OSR 2 or later 1 Microsoft Windows 98 Microsoft Windows Millennium Edition Windows Me Microsoft Windows 2000 Professional SP4...

Page 121: ...key of the TWAIN Driv er to be installed Click TWAIN Driver for LAN to use network TWAIN scanner Click TWAIN Driver for USB to use USB TWAIN scanner C C C C The installer of the TWAIN driv er starts...

Page 122: ...is not available Hardware PC AT compatible CPU Pentium 200 MHz or faster Pentium II 350 MHz or faster recommended Operating system Microsoft Windows 98SE Microsoft Windows Millennium Edition Microsoft...

Page 123: ...efficiently Install this software on an admin istrator computer if necessary SmartDeviceMonitor for Client is utility software for the effective use of mul tiple scanners and printers on a network wit...

Page 124: ...alled Click SmartDeviceMonitor for Ad min and then the SmartDevice Monitor for Admin Setup screen appears Click SmartDeviceMonitor for Cli ent and then the SmartDevice Monitor for Client Setup screen...

Page 125: ...machine to automatically detect the sizes of the following types of originals so select the original size manually Originals with indexes tags or other protrusions Transparent originals such as OHP t...

Page 126: ...any kind of coating such as thermal fax paper art paper aluminum foil carbon paper or conductive paper Originals with perforated lines Originals with indexes tags or other projecting parts Sticky orig...

Page 127: ...orientation is not required to set When Using Send Scan Function Select 1 Sided of the or in the Settings Settings for each Users Original Settings for the send scan function in with one sided origina...

Page 128: ...r the send scan function in with one sided originals When Using as TWAIN Scanner Make the settings with Orientation and Orig Orientn of the TWAIN Driver Simplex originals in A4 B5 81 2 14 81 2 11 the...

Page 129: ...51 2 the originals with 215mm 81 2 or less length Duplex originals Set with Scan Settings in the TWAIN Driver Exposure Glass Settings ADF Settings ADF Settings 2 Sided Top to Top 2 Sided Top to Botto...

Page 130: ...detected cor rectly B B B B With the side to be scanned facing down place the original on the exposure glass and align it with the home position and scale Important Do not press down on the expo sure...

Page 131: ...nals Place such orig inals directly on the exposure glass Do not set originals in the ADF in excess of the upper limit mark Fan the originals to get air be tween the sheets before setting in the ADF A...

Page 132: ...Setting Originals 124 4...

Page 133: ...als in the ADF or on the exposure glass p 128 Before Sending Scan Data Select or enter a destination p 130 Setting Destinations Select or enter a Cc destination p 134 Setting Cc Destina tions Select o...

Page 134: ...or Note It is essential to specify a sender of an E mail when Sender s Name Default is set to No Subject You can select a subject of an E mail from the Subject list displayed on this ma chine Also you...

Page 135: ...information is inserted to the second line of an e mail body in the following format Day Month Year Hour Minute Second Offset from GMT Note You can set time and date using Date Time Yr Month Day Hr M...

Page 136: ...operation you can specify the original orientation and scanning sides manu ally by pressing Scan on the E mail Send File standby screen and then selecting Manual Instead of manually specifying these s...

Page 137: ...the settings from the PC is displayed on the display panel the machine is standing by for the network TWAIN Press Exit If there is no Exit the Network TWAIN exclusive standby screen is displayed Set 6...

Page 138: ...pdated when you press E mail See p 66 Auto Update Destination List for details The destination search is effec tive only when To or Cc is selected C C C C Press Search Dest Input List or the Title key...

Page 139: ...ect it with the 1 1 1 1 or 0 0 0 0 key Note Press DestList to confirm the destinations which are al ready selected To clear the previous seleced destination press Clear while the desti nation is highl...

Page 140: ...r the previous selected destina tion press Clear while the destination is highlighted Check mark will disappear when the destination is not selected C Select the item to search with D Press OK Press C...

Page 141: ...ss es of the destination C Press OK Note If any inaccurate character is contained in an E mail ad dress you have entered Contains characters that cannot be used appears Press Exit and enter the cor re...

Page 142: ...finished press Ex it This returns to the screen that was displayed in step C Note When no cc destination and subject is necessary press Exit here The E mail Send File standby screen is displayed and t...

Page 143: ...to highlight the subject you want to select and then press Se lect This selects the check box next to the subject Note Selecting another subject au tomatically deselects the sub ject currently select...

Page 144: ...it if you want to use the settings you have registered to Default You cannot edit and save the settings that you have regis tered to User 1 User 2 and Us er 3 here If you want to use one of the user s...

Page 145: ...When you are finished press Exit This returns to the Scan Settings screen F Press OK This returns to the E mail Send File standby screen and the cur rent scan settings are displayed on the third line...

Page 146: ...finished press Ex it E E E E Press Cancel or OK Note If you want to apply the scan settings you selected in step B press OK If you want to exit the status screen without chang ing anything press Canc...

Page 147: ...the sender you want to select and then press Select This selects the check box next to the sender s name Note Selecting another sender auto matically deselects the sender currently selected so the che...

Page 148: ...n ning to add scanned data to the current image file Press New Job to finish the current scanning job and send the scanned data You can start a new job with the current settings after the scanned data...

Page 149: ...inal on the ex posure glass and then press the Start key D D D D Repeat step C C C C as necessary E E E E Press Finish when all the origi nals are scanned Note When Show Options after Each Scan Job is...

Page 150: ...click Admin In fo C C C C On the sub menu click Send In fo D D D D Check the transmission result Note Up to 20 transmission results are displayed in the Send Info list at a time Each time you per form...

Page 151: ...d folder In this chapter the following two types of Scan to Folder procedures are explained sep arately Procedures to send a scanned file to a registered shared folder Procedures to send a scanned fil...

Page 152: ...Some of the steps such as making scan settings are identical to those ex plained under Sending Scan Files by E mail See the relevant pages shown to the right of the following overview diagram Place o...

Page 153: ...d then press List The list of the shared folders that are registered to this machine ap pears D D D D Use Next and Prev to scroll through the pages and display the shared folder name you want to selec...

Page 154: ...ight digit number that is specified in Configuration File Send Set tings Send File Path Pro tected Password on the Web Status Monitor H H H H Press OK This returns to the screen that was displayed in...

Page 155: ...0 0 0 0 keys to highlight the file name you want to select and then press Select This selects the check box next to the file name Note Selecting another file name au tomatically deselects the file na...

Page 156: ...lined steps are essential Note Some of the steps such as Making Scan Settings are identical to those ex plained under Sending Scan Files by E mail See the relevant pages shown to the right of the foll...

Page 157: ...pe through File Type See p 119 Original Orienta tion for information about Original Setting Orientation See below for information about the settings included under Send File group Send File Path Enter...

Page 158: ...interrupt scanning press the Clear Stop key Reference When you place the original on the exposure glass see p 141 To start with an original on the exposure glass When scanning finishes properly the fi...

Page 159: ...to Folder operation is sent to a shared folder that you have specified in Send File Path of Configuration and is saved in a sub fold er inside of the specified folder The sub folder name is identical...

Page 160: ...s Monitor is set to On file names are gener ated in the following manner Specified file name Year Month Day Hour Minute Second 4 digit se quential number Example 2 Specified file name image File forma...

Page 161: ...TIF Example 5 Specified file name none File format multi page TIFF Original type color full color Original page count 2 two sided Time when scanned 2003 9 16 13 07 21 The following files are generated...

Page 162: ...Sending Scan File by Scan to Folder 154 6...

Page 163: ...making scan settings are identical to those ex plained under Sending Scan Files by E mail See the relevant pages shown to the right of the following overview diagram Place originals in the ADF or on t...

Page 164: ...ation List for details C C C C Press the 1 1 1 1 or 0 0 0 0 key to high light FTP and then press List The list of the FTP servers that are registered to this machine appears D D D D Use Next and Prev...

Page 165: ...r selecting another FTP server automatically dese lects the FTP server currently selected so the check mark next to the FTP server name is cleared F F F F Press OK If Protected Password is set the mes...

Page 166: ...neral Settings Device Name If the specified directory does not exist in the FTP server a directory is au tomatically created File Names Files created by a Scan to FTP operation are named as described...

Page 167: ...9 16 13 07 21 The following files are generated image 0001 TIF image 0002 TIF image 0003 TIF image 0004 TIF Example 5 Specified file name none File format multi page TIFF Original type color full col...

Page 168: ...Sending Scan File by Scan to FTP 160 7...

Page 169: ...inter Note that the underlined steps are essential Place the original s on the Exposure glass or on the ADF p 162 Before Printing Scan Data Specify the number of copies p 165 Specifying the Number of...

Page 170: ...DF or the exposure glass and scan is performed Note however that the originals on the ADF are scanned when the originals are placed on both of the ADF and the exposure glass About Paper Tray Settings...

Page 171: ...onnecting with PC Set original s and select the set tings from the PC is displayed on the display panel the machine is standing by for the network TWAIN Press Exit If there are no Exit the Network TWA...

Page 172: ...sing Default Printer in Configu ration Print Scan Settings Printer on the Web Status Mon itor For details see Web Status Monitor Help Color Black and White The default setting selected us ing Color Fu...

Page 173: ...y screen is displayed enter the number of copies you want by us ing the number keys This returns to the Print Scan Ready screen and the number you have entered is displayed at the top right of the scr...

Page 174: ...n and then press Set tings The first page of the Print Set tings screen Print Settings 1 2 is displayed B Use the 1 1 1 1 or 0 0 0 0 key to highlight the setup items you want to change and then press...

Page 175: ...ote Pressing Cancel discards the setting you have entered and returns to the previous screen J When you are finished press Exit This returns to the Print Settings screen K Press OK This returns to the...

Page 176: ...played press Printer B B B B Display the printer you want to select by using Next or Prev To recall printers using a title A Press the Title key List of titles appears on the screen Note Titles are di...

Page 177: ...rinter D D D D Press OK This returns to the Print Scan Ready screen Selecting Color Black and White When you perform a Print Scan oper ation you can select between color scanning and black and white s...

Page 178: ...Printing Scanned Image Files 170 8...

Page 179: ...those ex plained under Sending Scan Files by E mail See the relevant pages shown to the right of the following overview diagram 1 The settings that are configured using ScanRouter V2 Professional det...

Page 180: ...t is automati cally updated with the delivery server s mail address book when you press Dest See p 66 Auto Update Destination List for details The list of destinations registered to the delivery serve...

Page 181: ...with its check box select ed press Clear to clear the check box this deselects the destination If you want to select from an other title press the Ti tle key This displays list of titles again To rec...

Page 182: ...Sending Scan Files Using Delivery Server 174 9...

Page 183: ...cribes the operations of DeskTopBinder Lite for scanning origi nals by using this machine as a TWAIN scanner In addition some functions of the TWAIN driver are introduced You can select either USB or...

Page 184: ...on the application you use p 177 Scanning Originals A Place the originals p 117 Setting Originals Start the TWAIN driver Menu and procedure may be different depending on the application you use p 177...

Page 185: ...dialog box of the TWAIN driver that operates the scanner appears This dialog box is called the Scanner Properties dialog box Note The name of the scanner cur rently being used is shown on the title b...

Page 186: ...r or a corner When reconfiguring the area click and drag one corner of the area towards or away from its opposite corner Note Depending on the scanning resolution the area to be scanned may be subject...

Page 187: ...ide No combi nation or division You can divide two page spread originals to two individual page images or combine duplex printed originals to a simplex one page image 256 Colors in Col Grad Reduces 24...

Page 188: ...Using the TWAIN Scanner Function 180 10...

Page 189: ...ind a part of the jammed origi nal remove it B B B B If you find the original jammed all in the ADF first open the cov er A A A A and rotate the knob B B B B to re move the jammed original Note The ja...

Page 190: ...e the original in the correct orientation p 119 Original Orientation No image results from scanning The original was placed with the front and back reversed When the original is placed directly on the...

Page 191: ...rvice rep resentative Reference See the TWAIN driver help when an error message appears on the client com puter from which you use this machine as a TWAIN scanner Scanner unit error messages Message P...

Page 192: ...an ning originals in 2 colors e g an original containing text printed in black and charts drawn in red Confirm the setting in 4 Scan Settings Resolution Specify a lower resolution if the current setti...

Page 193: ...pdating the destination list Please wait When On is selected for Auto Update Des tination List in 2 Send Scan Settings on this machine pressing Dest accesses the send er and destination information fr...

Page 194: ...end File Path is not specified correctly Sending data has failed Scan with the same settings and re send Exit The machine failed to send scanned data due to a network connection problem Af ter confirm...

Page 195: ...e power and cables Exit The printer is not responding Check if the power of the printer is turned on and the cables are connected correctly Warming up Check the printer Exit The printer is not ready t...

Page 196: ...In most cases it is required to enter the password into Login Password for the user entered in Login User Name However when accessing a shared folder that is password protected under Windows 95 98 98...

Page 197: ...settings of this machine have returned to their default values for some reasons In this case you have to configure all the nec essary settings including the IP address and scan set tings etc When you...

Page 198: ...lable for selection In this case press the Title key highlight All and then press OK See p 134 To recall all available destinations for details The e mail destinations including Cc destinations are cl...

Page 199: ...of the images use this function The following illustrations show the relationship between the changes of values and the starting position of scanning The maximum value that you can set is 2 millimeter...

Page 200: ...to the previ ous page G G G G Select the value you want to ad just with and and press Settings Press Exit to return to the previ ous page without adjusting Returns to the previous page H H H H Press...

Page 201: ...DF with a dry clean cloth when there is dust or soiling present inside Cleaning ADF Lifting Up R CAUTION A A A A Turn off the power of the scanner and unplug the power cable from the outlet B B B B Wi...

Page 202: ...er Unit Feed Roller and Roller with a tightly squeezed wet cloth 1 Pick Roller 2 Feed Roller 3 Roller Note Be sure to clean the Feed Roller particularly after you have scanned the originals of low fix...

Page 203: ...scanned You can check and manage the num ber of scanning by the ADF and tim ing of replacing the disposable parts Refer to p 197 Displaying and Reset ting the Counter of Consumable Parts Important Do...

Page 204: ...ting the gear of the right side of the ADF cover A expose the mark B B Insert the right side shaft of the Pick Roller Unit A aligning with the mark and insert the left side of the shaft as well B F F...

Page 205: ...isplaying and Resetting the Counter of Consumable Parts A A A A Press the User Tools key The initial screen is displayed B B B B Press the 1 key 1 Function Priority of the Send Scan Settings is displa...

Page 206: ...Appendix 198 11 G G G G Press Cancel The screen returns to D 17 Supply Counter menu H H H H Press Exit twice This returns to the standby screen...

Page 207: ...mer Moving Over Short Distance A A A A Turn off the power of the scanner and unplug the power cord from the outlet B B B B Disconnect all cables connected to the scanner C C C C Carry the scanner Impo...

Page 208: ...I I I I Set the Lock Switch at the lock position of the scanner to the Lock position and turn off the power J J J J Disconnect all cables connected to the scanner K K K K Place the scanner in the orig...

Page 209: ...cause them to rupture resulting in injury Note Please return used NIC boards to our authorized dealer or service represen tative Your cooperation with our recycling activities is appreciated NIC boar...

Page 210: ...h 6 contain information obtained from this machine When you want to update the address book of this machine using a CSV file use an ex ported CSV file and edit it while leaving these lines as they are...

Page 211: ...Title s Determines whether the e mail address information is to be registered to the Freq title 0 Registered 1 Not registered 1 Title 1 This item is used only when you select Japanese as the display l...

Page 212: ...ation E mail Settings E mail Address on the Web Status Monitor Note The last two items shown as in the example are fixed to blank for this machine Device Tag Information The following table shows an e...

Page 213: ...ning is performed by using this machine as a TWAIN scanner Note In the following tables each of the values inside of white cells display the data size in KB determined by the scan area to the left and...

Page 214: ...Appendix 206 11 When Binary or Halftone is selected 1 This size can be configured on the USB TWAIN menu When Gray scale is selected 1 This size can be configured on the USB TWAIN menu...

Page 215: ...epending on Scan Area and Resolution 207 11 When 8 colors or 8 colors halftone is selected 1 This size can be configured on the USB TWAIN menu When 256 colors is selected 1 This size can be configured...

Page 216: ...Note In the following tables each of the values inside of white cells display the data size in KB determined by the scan area to the left and the resolution at the top The following tables show file...

Page 217: ...nges Depending on Scan Area and Resolution 209 11 When Black and White Text Black and White Text Photo or Black and White Photo is selected When Black and White Gray Scale is selected When Color Full...

Page 218: ...Appendix 210 11 Option Special Table Table Type 4000 Provides comfortable installation of this machine...

Page 219: ...t Resolution 200dpi Simplex Scanning USB TWAIN Binary 33 pages minute Full Color 16 pages minute Scan size A4 S Resolution 200dpi Simplex Scanning Scanning time Binary 4 0msec line Color 5 6msec line...

Page 220: ...int Scan to E mail Scan to Folder SMB Scan to FTP Delivery Server Life of flatbed 5 years Operating environment Temperature 10 32 C 50 89 6 F humidity 15 80 Power 120V 60Hz 1 2A Power consumption Duri...

Page 221: ...T SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCI DENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTI TUTE GOODS OR SERVICES L...

Page 222: ...PEG Group In plain English 1 Redistributions of source code must re tain the above copyright notice this list of conditions and the following dis claimer 2 Redistributions in binary form must re produ...

Page 223: ...e if you redis tribute it See the file ansi2knr c for full details However since ansi2knr c is not needed as part of any program generated from the IJG code this does not limit you more than the foreg...

Page 224: ...ANY WARRAN TY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PUR POSE IN NO EVENT SHALL SAM LEF FLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL INCI DENTAL INDIRECT OR CONSE QUENTIAL DAMAGES OF ANY...

Page 225: ...e distribu tion Neither the name of the NAI Labs nor the names of its contributors may be used to endorse or pro mote products derived from this software without specific prior written permission THIS...

Page 226: ...EORY OF LIABIL ITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT IN CLUDING NEGLIGENCE OR OTH ERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT WARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAG...

Page 227: ...to permit persons to whom the Software is furnished to do so subject to the following conditions The above copyright notice and this permission notice shall be included in all copies or substantial p...

Page 228: ...ning the Interior of ADF 194 Clear Modes key 12 Clear Stop key 12 Color Black and White 72 Compression Black and White 64 Compression Gray Scale Full Color 65 Configuring Print Scan Settings 73 Config...

Page 229: ...hangeable 97 FTP Server 101 102 FTP Server Name 101 Function key 13 Function Priority 51 Function Settings and Standby Screens 16 Function Table 43 G GPL LGPL Application Software 213 Green indicator...

Page 230: ...Output stopper 12 123 Output table 12 P Paper Source Tray 107 Part Names and Replacing Intervals of the Consumable Parts 195 PC card slot 13 Performing Scan Operation 140 Placing the Original on the E...

Page 231: ...Destinations 130 Setting Destinations and a Subject 130 E mail 130 Side guides 123 Sizes and Weights of recommended Originals 117 SmartDeviceMonitor 115 SMB Only File Name Changeable 96 SMB Only File...

Page 232: ...179 When an Error Message Appears 183 When An Original Is Jammed In ADF 181 When Scanning is Not Performed as Expected 182 When Using this Machine as a TWAIN Scanner 205 When Using this Machine for S...

Page 233: ...In accordance with IEC 60417 this machine uses the following symbols for the main power switch a a a a means POWER ON b b b b means POWER OFF Copyright 2004...

Page 234: ...Image Scanner Operating Instructions EN USA G422 8602...

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