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OPERATION GUIDE

vii

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN
SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL
FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS
RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation

in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.

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Summary of Contents for d-Copia 4200MF

Page 1: ...FAX SYSTEM S 556105en GB d Copia 5200MF d Copia 4200MF...

Page 2: ...which could compromise the conformity attested to above as well as the characteristics of the product incorrect electrical power supply incorrect installation incorrect or improper use or use not in...

Page 3: ...d points Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section inclu...

Page 4: ...ii OPERATION GUIDE Note Due to performance updating information in this Operation Guide is subject to change without notice...

Page 5: ...m Redial 3 33 Previewing Images 3 34 4 FAX Operation Advanced Long Originals 4 2 Delayed Transmission 4 3 Broadcast Transmission 4 6 Standby Transmission 4 8 Interrupt Send 4 9 Chain Dial 4 10 Manual...

Page 6: ...Printing at Specified Times Unusable Time 6 33 7 Optional Equipment Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7 3 8 Internet Faxing i FAX Option What is i FAX 8 2 i FAX Settings 8 4 i FAX...

Page 7: ...xposure to direct sunlight Precautions for Use CAUTION Do not leave the document processor open as there is a danger of personal injury Other precautions Do not open the front cover or left cover turn...

Page 8: ...vi OPERATION GUIDE No matter what the status of the unit if the sound of the motor within the unit is audible never open either the front cover or the left cover nor turn off the main power switch...

Page 9: ...rk Information Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U S and other countries Windows ME and Windows XP are trademarks of Microsof...

Page 10: ...equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for...

Page 11: ...r D AN 06R00 AN for D GR and P ES 01R01 National AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN f...

Page 12: ...public switched telephone networks PSTN in the following countries Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden...

Page 13: ...mmunication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission...

Page 14: ...ntry and the specifications of the machine NOTE This Operation Guide contains information for using both the inch and metric versions of this machine The inch version of this machine is shown in the s...

Page 15: ...displayed on the PC screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates the messages displayed on the touch panel Ready to copy is displayed Note Indicates supp...

Page 16: ...re used to indicate originals and paper placement directions on the touch panel Placement direction Indicated size The size of the originals paper that can be used depends on the function and source t...

Page 17: ...art Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide Operation...

Page 18: ...ne Displays the Copy screen Displays the screen for sending You can also change this to show the address book screen Switches the touch panel display to enlarged display in the Copy screen or Send scr...

Page 19: ...or occurs and a job is stopped Blinks while the machine is accessing the hard disk fax memory or USB memory general purpose item Blinks while data is received Returns settings to their default states...

Page 20: ...2 4 6 1 Operation panel Perform the fax operation with this panel 2 Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable opera...

Page 21: ...0 11 12 7 Original placement indicator Indicates the original status in the Document Processor The left indicator lights in green when the original is correctly set 8 Top cover Open this cover when th...

Page 22: ...Part Names and Functions 1 6 OPERATION GUIDE...

Page 23: ...is used for the first time after the FAX kit is installed in the machine There is no need for the customer to undertake this preparation if it has already been carried out by a service representative...

Page 24: ...rinted you can select inside or outside of the page image being sent NOTE You can specify the same TTI for FAX and Internet FAX i FAX transmissions Normally the Local FAX Name is printed in the transm...

Page 25: ...racter Entry Method on page 2 of the Appendix 4 Press OK Local FAX Information Entry Register the local FAX information local FAX number ID printed on in the transmit terminal identification TTI area...

Page 26: ...the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK Local FAX ID Entry 6 Press Change of Local FAX ID The entry screen is displayed 7 Using the numeric keys or en...

Page 27: ...d press OK NOTE Press or to view the next region 4 Press Off or On of Summer Time and then press OK NOTE If you select a region that does not utilize summer time the summer time setting screen will no...

Page 28: ...Preparation Before Use 2 6 OPERATION GUIDE...

Page 29: ...ic operations Enter key and Quick No Search key 3 2 Automatic Send 3 4 FAX Automatic Reception 3 12 Canceling Communication 3 14 Using the Address Book 3 17 Using One touch Keys 3 29 Using the Speed D...

Page 30: ...that the Enter key performs the same action as OK 2 Once you have set the date and time press the Enter or OK key Using the Quick No Search key Use the Quick No Search keys to perform an action by si...

Page 31: ...and 3 digits long press the Enter key or OK The specified destination appears in the destination list Status 08 08 2009 10 10 Original Sending Data Format Quick Setup Destination Image Quality Advanc...

Page 32: ...ct transmission The default is memory transmission To select direct transmission use the following procedure 1 Press Advanced Setup and then FAX Direct Transmission 2 Press On 3 Press OK Status 08 08...

Page 33: ...originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After originals placed on the glass surface are scanned and...

Page 34: ...he glass surface has been sent Every time one page is scanned you perform an operation to allow continued scanning Placing Originals 3 Place the originals on the glass surface or in the optional docum...

Page 35: ...ming dialing after you dial a specific number 3 If necessary make any detailed settings Press each key to change the setting and press OK 08 08 2009 10 10 Cancel OK Next Dest Pause FAX No Entry Sub Ad...

Page 36: ...he destination includes FAX or i FAX the FAX or i FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals Selecting the Resolution 5 Select...

Page 37: ...resolution of 300 300 dpi when sending faxes If you have selected 300 300 dpi the machine sends faxes after lowering the resolution to 200 200 dpi Fine The scan resolution should be equal to or higher...

Page 38: ...pi Fine Selecting the Density 6 Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density using seven levels or 13 levels Auto The optimal density is chosen according to t...

Page 39: ...TE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission Log abc def com 438 14 47 1 1 08 08 2009 10 10 Status Printing Jobs Sending Jobs Storing Jobs...

Page 40: ...eption methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer to page 6 14 Manual Refer to page 4 13 Checking and Changing the Reception Method 1 Press the System...

Page 41: ...s screen refer to the machine s Operation Guide Reception Print 2 Received originals are output on the top tray with the print side facing downward Up to 250 sheets of plain paper 80 g m can be held o...

Page 42: ...them out from the original output table Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of...

Page 43: ...ect transmission to cancel communication during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen retu...

Page 44: ...board transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 48 Over...

Page 45: ...can be registered for each destination 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 3 Press Change of Address Number 4 Using or the num...

Page 46: ...external line you can use this method to insert a pause before resuming dialing after you dial a specific number 10 Press Change of Sub Address When you do not use sub address communication go to step...

Page 47: ...nals in the receiving system select Off press OK and go to Step 19 17 Press On and enter the encryption FAX Box number four digits with the numeric keys and press OK 18 Press OK 19 If necessary press...

Page 48: ...r the numeric keys enter the custom address number 0001 to 2 500 NOTE The address number is the identification number for each destination You can select numbers available from a total of 2 500 number...

Page 49: ...ission mode Description Simple mode Transmission confirmation is not sent to the destination machine Full mode Transmission confirmation is sent to the destination machine Item Description Resolution...

Page 50: ...key 2 Press Edit Destination Register Edit of Address Book Add Group and then Next 3 Press Change of Address Number 4 Use the numeric keys or to enter the address number 0001 to 2 500 Compression Sele...

Page 51: ...ress Book and press OK Up to 32 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press Member 9 Press Add 10 Select the destina...

Page 52: ...tup Destination Image Quality Advanced Setup Destination Detail Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD EEE FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 000...

Page 53: ...oup3 Name Register Edit Address Book 1 2 i FAX FAX ABC DEF JKL MNO PQRS TUV WXYZ GHI 0 9 2 1 4 3 Keys used Search method Search words etc 1 Search Name Search by the registered name 2 Search No Search...

Page 54: ...tion or group to edit NOTE The destinations and groups can be rearranged and searched by destination name group name and address number 4 Press Detail 5 When editing the destination of a contact regis...

Page 55: ...ress Delete Press Yes in the confirmation screen to remove the contact You can view detailed information on the selected contact by pressing Detail When deleting the destination of a contact registrat...

Page 56: ...u can sort the list in the order of index or address numbers of the destinations 1 Press the System Menu key 2 Press Edit Destination and then Next of List Print 3 Press Print of FAX List Index or FAX...

Page 57: ...001 to 1000 Pressing Quick No Search key or No directly selects the One touch key number 4 Press Register Edit 5 Select the destination contact or group to register to the One touch key from the Addre...

Page 58: ...number to edit 0001 to 1000 Pressing Quick No Search key or No selects the One touch key number by direct input 4 When changing the destination to another destination 1 Press Register Edit 2 Select th...

Page 59: ...FAX Operation Basic OPERATION GUIDE 3 31 3 When deleting registration contents 1 Press Delete 2 Pressing Yes on the deletion confirmation screen deletes the registration contents of the One touch key...

Page 60: ...number you don t need to enter zero 0 at the beginning For example you can enter as 1 for One touch key number 1 In this case press OK after entering the number Status 08 08 2009 10 10 Original Sendi...

Page 61: ...want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall The receiving system you dialed is displayed on t...

Page 62: ...rst page is previewed You cannot change the transmission functions while the preview image is displayed 3 Press the Start key to send the fax Transmission begins To change any of the transmission func...

Page 63: ...s the Start key for a polling transmission the machine scans the originals and saves the images in the polling box For more information on polling transmissions refer to Using Polling Transmission on...

Page 64: ...FAX Operation Basic 3 36 OPERATION GUIDE...

Page 65: ...ssion 4 6 Standby Transmission 4 8 Interrupt Send 4 9 Chain Dial 4 10 Manual Send 4 12 Manual Reception 4 13 Remote Switch Function 4 15 Printing Sending Received Faxes by Requirements Memory Forwardi...

Page 66: ...an as standard size Refer to 1 sided 2 sided Selection on page 4 55 Originals of up to 1 600 mm 63 long can be scanned 1 Press the Send FAX key 2 Place the originals in the optional document processor...

Page 67: ...and Sending Delayed Transmissions Queued on page 3 15 You can change destinations of a delayed transmission any time before the specified transmission time Refer to Changing Deleting Delayed Transmis...

Page 68: ...nformation 1 Press the Status Job Cancel key 2 Press Sending Jobs and then Scheduled Job 3 Select the job you want to change or delete from the list and press Detail Detailed information of the select...

Page 69: ...ation screen to change the destination When deleting the destination or deleting the job 1 Press or to select the destination you want to delete 2 Press Delete 3 Press Yes in the confirmation screen t...

Page 70: ...transmission at the time of transmission 1 Press the Send FAX key 2 Place the originals 3 Select the destination Enter the fax number 1 Press FAX No Entry and use the numeric keys to enter the fax nu...

Page 71: ...17 For details of One touch keys refer to Using One touch Keys on page 3 29 You can select destinations using a combination of direct entry the Address Book and One touch keys 4 After selecting all th...

Page 72: ...communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 200 transmissions can be scheduled You can use other functions such as broadc...

Page 73: ...e to interrupt transmission immediately 1 Press the Send FAX key 2 Load the originals to be sent using Interrupt Send 3 Press Advanced Setup and then FAX Direct Transmission 4 Press On 5 Press OK 6 Se...

Page 74: ...ys and press OK To use the Address Book or One touch keys select the destinations to which 212 has been registered NOTE For the Address Book and One touch keys refer to Using the Address Book on page...

Page 75: ...tination from the list You can select several destinations 3 Press OK The chain number 212 is automatically added to all the destinations Select fax number from One touch key Select the destination fr...

Page 76: ...hen you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins Using a Telephone to Send When you want to talk to the person at the receivin...

Page 77: ...available on port 2 is FAX Automatic reception Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to...

Page 78: ...of the sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals 4 When reception starts when the...

Page 79: ...it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used s...

Page 80: ...ng operation 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using th...

Page 81: ...ng IMPORTANT If the forwarding requirements are specified only one destination matching the requirements are printed from the registered destinations If the priority of a registered requirement is spe...

Page 82: ...ing a sub address as the forwarding requirement you can restrict relay broadcasting to a specific communication NOTE When forwarding is used you can select whether to print or not to print the receive...

Page 83: ...ation 8 Set the Forwarding Destination Select the other party by pressing one of the following keys and press OK to add the other party to the list NOTE You can register multiple destinations By setti...

Page 84: ...setting File name registration NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 E mail Addr Entry Forward originals in e mail transmission Enter the e mail address...

Page 85: ...001 and 100 7 Press OK 8 Press Change of Requirement Name 9 Enter the requirvement name and press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Up to...

Page 86: ...Forward Setting 15 Press Change of Forwarding 16 Select On or Off whether to forward or not to forward the received documents and press OK 17 Press Change of Forward Destination Requirements Registra...

Page 87: ...ng Detail Settings on page 4 26 21 Press OK 22 Press Change of Storing in FAX Box Key Description Address Book Select the destination registered in the Address Book E mail Addr Entry Forward originals...

Page 88: ...5 You can change the following settings Number of Copies Activating time setting File name registration Priority setting NOTE For details on above settings refer to Forwarding Detail Settings on page...

Page 89: ...ep 4 3 Press Delete When the confirmation screen is displayed press Yes and go to step 6 4 Press Detail 5 Refer to steps 5 to 26 of Registering Settings by Requirement on page 4 21 to change the setti...

Page 90: ...elect All Day or Preset Time To forward received originals all day select All Day press OK and then go to step 5 To set the forwarding time select Preset Time and go to the next step 4 Press to enter...

Page 91: ...hether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 1 Follow steps 1 to 4 of Using Requirements for All Receptions on...

Page 92: ...time and the job number or fax number address for an i FAX 1 Follow steps 1 to 3 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 of Registering Settings by Requirement on pag...

Page 93: ...owser 2 In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and Embedded Web server as well as the...

Page 94: ...Press Document Box Removable Memory Next of FAX Box and Register Edit of Register Edit Box 3 Press Add 4 Press Change of the required items NOTE The Owner and Permission are displayed when the user lo...

Page 95: ...racter entry refer to Character Entry Method on page 2 of the Appendix When Box Password is selected 1 Press Password and enter the password Up to 16 digits can be entered 2 For confirmation press Con...

Page 96: ...fter deleting and changing FAX Boxes press Close Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box use the following operation 1 Press the Document Box key 2 Pr...

Page 97: ...Print 6 Select whether the originals are to be deleted from the FAX Box after printing is completed To delete the data press On 7 Press Start Print The print starts Deleting Originals from a FAX Box U...

Page 98: ...2 Press Detail 3 The details for the selected original are displayed 4 When you have finished checking the details press Close Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 10 10...

Page 99: ...to zoom in and to zoom out 2 When you zoom in the displayed area changes 3 If the original consists of multiple pages press or to move back or forward 1 page Press to skip to the first page or to ski...

Page 100: ...als in the FAX Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu k...

Page 101: ...s based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit the...

Page 102: ...Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When th...

Page 103: ...red press the Program key 2 Press Register 3 Press the program number to be registered 1 to 50 NOTE When selecting a program number that has been registered you can replace the currently set function...

Page 104: ...eted Using Program Dial 1 Press the Program key 2 Place the originals 3 Press Recall and then the key of the program number to call up 1 to 50 Press No to recall the program number by direct entry NOT...

Page 105: ...ed File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 42 NOTE You can stor...

Page 106: ...ng sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 46 Deleting Originals After Polling Transmission Originals intended for polling transmission a...

Page 107: ...y Mixed Sized Originals Allows you to use the optional document processor to load and store multiple originals of different sizes This function allows up to 30 sheets to be placed in the document proc...

Page 108: ...aracters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press OK 9 Press the Start key The originals are scanned and stored in the Polling box...

Page 109: ...ng reception When 2 optional FAX Kits Dual FAX option are installed and a receive only port is specified communication is via the other port To use polling reception you must first ensure that the sen...

Page 110: ...th the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the Send FAX key 2 Select the destination Here refer to Sub Address Transmis...

Page 111: ...t it is no longer ticked To check the image of the originals refer to the preview For information on previewing images refer to Previewing Images on page 4 50 For information on working with lists in...

Page 112: ...olling transmission Refer to page 4 42 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 47 2 Press Delete 3 When the deletion confirmation screen appears press Yes The original is delete...

Page 113: ...33 10 10 2008 09 45 23 Polling Box doc10102008095022 10 10 2008 09 50 4 doc10102008100011 5 Preview Store File 08 08 2009 10 10 08 08 2009 10 10 Status KB KB KB File Close Status 08 08 2009 10 10 Chan...

Page 114: ...Polling Box on page 4 47 2 Press Preview The preview screen appears For information on previewing images refer to Using the Preview screen on page 4 35 Close File Name Detail Date and Time Delete Pri...

Page 115: ...hine s Operation Guide Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting Item Description Registration of...

Page 116: ...FAX Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling transmission Network FAX transmission Transmission from the document box IMPORTANT You can use...

Page 117: ...in Password 4 Enter the password and press OK 5 After confirming that the correct User ID and password have been entered press Login NOTE You can check the number of pages used by a user by entering t...

Page 118: ...enabled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and press Login NOTE You can check the number of pages used by a department by entering t...

Page 119: ...l document processor to place originals of different sizes together and send them In this method up to 30 sheets can be placed in the document processor NOTE For direct transmission you cannot use Mix...

Page 120: ...hod originals are scanned until you press Scan Finish You can change the following items during scanning Original Size Selection 1 sided 2 sided Selection Sending Size Selection Original Orientation O...

Page 121: ...als Border Erase Book Erase black borders found around and in the middle of pages of thick books You can set the width of Border Erase for around and in the middle of books separately Individual Borde...

Page 122: ...to inform when the transmission of e mail is completed Send and Print When you send originals this feature allows you to print a copy of the document being sent Send and Store When you send originals...

Page 123: ...is chapter explains how to check fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job History 5 3 Pr...

Page 124: ...stored Any time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only i...

Page 125: ...s to check the results of file storage in FAX Boxes and Polling box Then press Log 3 Press in Job Type and select FAX or i FAX Description of the Job Log Screen Items shown in each job log screen and...

Page 126: ...cceptance number End Date Job completed date Type Icon indicates job type Fax transmission i FAX transmission Destination Recipient destination name fax number or i FAX address User Name User name Bla...

Page 127: ...umber End Date Job completed date Type Icon indicates job type Storing fax reception data Storing i FAX reception data Job Name Job name User Name User name Blank if no information is available Result...

Page 128: ...ail to check the result for each destination Job Type Job type Destination Recipient The number of destinations is displayed User Name User name Blank if no information is available Job Name Job name...

Page 129: ...or Only If you selected On or Error Only you should then indicate whether the transmitted image is to be attached by selecting Off do not print transmitted image or On print transmitted image 4 Press...

Page 130: ...ult Report 3 Press Off not to print On to print or Error and Forward Only 4 Press OK Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the hi...

Page 131: ...y 50 faxes sent or received 1 Press the System Menu key 2 Press Report and Next of Admin Report Settings Then press Change of Outgoing FAX Report or Incoming FAX Report 3 Press Off not to print or On...

Page 132: ...of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu key 2 Press Report and Next of Print...

Page 133: ...cation is only provided when an error occurs or the received original is forwarded to other faxes computers and FAX Boxes 1 Press the System Menu key 2 Press Report and Next of Result Report Setting T...

Page 134: ...Checking Transmission Results and Registration Status 5 12 OPERATION GUIDE...

Page 135: ...Switch Reception 6 4 Rings 6 6 Volume Adjustment 6 7 Retry Times 6 8 Receiving Mode 6 9 Reception Date Time 6 10 Media Type for Print Output 6 11 MP Tray Paper Output 6 13 Transmission Restriction 6...

Page 136: ...stem does not respond Flow of reception NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 13 FAX FAX Telephone When the other party ha...

Page 137: ...ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 2 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephon...

Page 138: ...to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding t...

Page 139: ...g tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 13 2 The answering machine responds When the call is from a telephone but the user is absent The ans...

Page 140: ...Normal Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change...

Page 141: ...built in speaker when the line is connected without pressing On Hook such as in memory transmission 1 Press the System Menu key 2 Press Common Settings Next of Sound and then Change of FAX Speaker Vol...

Page 142: ...utomatically NOTE Retry times can be set to between 0 and 14 For Redial refer to Dialing the Same Receiving System Redial on page 3 33 1 Press the System Menu key 2 Press FAX Next of Transmission Next...

Page 143: ...ring Machine Auto Switch Reception Auto TAD Refer to page 6 4 DRD Reception Auto DRD Refer to page 6 14 Manual Reception Manual Refer to page 4 13 Select the mode appropriate for the way the machine i...

Page 144: ...on if the fax is from a different time zone NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow...

Page 145: ...t output of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size 1 Press the System Menu key 2 Pres...

Page 146: ...e fax reception settings For the setting procedure refer to Media Type for Print Output on page 6 11 Select the same media type that was selected in step 6 Common Settings Paper Size Set cassette pape...

Page 147: ...er Output You can select whether to use the MP tray paper when printing out the received fax 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Multi Purpose Tr...

Page 148: ...on Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 17 or Registering Permit ID No on page 6 21 Send rest...

Page 149: ...Rejection Register Reject FAX numbers Refer to Registering Reject FAX No on page 6 19 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception R...

Page 150: ...s Detail 4 Use the numeric keys to reenter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressi...

Page 151: ...ect FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left...

Page 152: ...or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 Press Delete When the deletion...

Page 153: ...rmit ID No 0000 to 9999 NOTE Press the Clear key to display the previous number 5 Press OK 6 To register other Permit ID numbers repeat steps 3 to 5 7 Press Close FAX Permit ID List FAX ID Register an...

Page 154: ...Yes 7 To change and delete other Permit ID numbers repeat step 2 to 6 8 Press Close Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permi...

Page 155: ...riction follow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Change of RX Restriction 3 To not use the reception restriction press Off To restrict the othe...

Page 156: ...e the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving...

Page 157: ...Press FAX Next of TX RX Common and then Register Edit of Encrypt Key Registration 3 Select the unregistered encryption key and press Register Edit 4 Press Encryption Key 5 Use the numbers 0 to 9 and...

Page 158: ...ears press Yes 8 To change or delete other encryption keys follow steps 2 to 7 Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encr...

Page 159: ...yption box is not used 8 Press On and use the numeric keys to enter the encryption box number 4 digits and press OK 9 Press OK 10 Press OK 11 Press the Start key The transmission will start 08 08 2009...

Page 160: ...tem Refer to Registering an Encryption Key on page 6 25 2 Press the System Menu key 3 Press FAX Next of Reception and Change of Encrypted Reception 4 Press On select the encryption key number and pres...

Page 161: ...t size 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and Change of Reduced RX Size 3 Select Off or On 4 Press OK Item Description Off Print the received data at 100 of the or...

Page 162: ...eived multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic...

Page 163: ...tion prints 2 pages of the original at a time on one Letter or A4 size sheet of paper NOTE If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled 1 Press the...

Page 164: ...ok for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service...

Page 165: ...ing all other operations are all prohibited during the unusable time period including printing of copy jobs printer jobs and received e mails printing and sending from USB Memory and Network FAX trans...

Page 166: ...Setup and Registration 6 32 OPERATION GUIDE...

Page 167: ...OPERATION GUIDE 7 1 7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7 3...

Page 168: ...Optional Equipment 7 2 OPERATION GUIDE Internet FAX Kit A You can use Internet FAX on this machine For details refer to Internet Faxing i FAX Option on page 8 1...

Page 169: ...ial broadcast transmissions to multiple recipients Also because you can then send and receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FA...

Page 170: ...If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login 3 Press Next of Job Accounting Setting Register Edit of Accoun...

Page 171: ...GUIDE 8 1 8 Internet Faxing i FAX Option This chapter explains how to use the Internet faxing i FAX using the Internet FAX Kit A What is i FAX 8 2 i FAX Settings 8 4 i FAX Transmission 8 7 i FAX Recep...

Page 172: ...d faxes received by this machine to multiple recipients as Internet faxes E mail notification of transmission results i FAX Transmission Flowchart The procedure for sending an i FAX is shown below i F...

Page 173: ...reception settings or the incoming mail checking interval refer to i FAX POP3 Settings on page 8 6 The resolution compression mode and paper sizes that you can use for transmissions are dependent on t...

Page 174: ...1 Open the web browser 2 In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and Embedded Web Serv...

Page 175: ...entication Protocol Specify whether SMTP authentication will be used or whether POP before SMTP will be used This SMTP authentication is compatible with Microsoft Exchange 2000 Authenticate as Specify...

Page 176: ...ess of the DNS server You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details POP3 Port Number Sets the port number used by POP3 Normal...

Page 177: ...asic screen for sending Placing Originals 2 Place the originals on the glass surface or in the optional document processor Refer to the machine s Operation Guide for placing originals Status 08 08 200...

Page 178: ...Quick Setup Destination Image Quality Advanced Setup Destination Detail A OFFICE 1234567890 Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD EEE FFF GGG HHH III JJJ 0004 0003...

Page 179: ...utomatically changed to a permitted resolution and then sent 200 100 dpi Permitted fixed 200 200 dpi Permitted fixed 200 400 dpi Permitted or prohibited 400 400 dpi Permitted or prohibited 600 600 dpi...

Page 180: ...tically sent using a lower permitted resolution Selecting the Density 5 Adjusting the density when scanning originals For information on how to select the density refer to Selecting the Density on pag...

Page 181: ...ress Subject 4 Enter the subject and press OK NOTE Up to 60 characters can be entered for the subject 5 Press Body 6 Enter the body and press OK NOTE Up to 500 characters can be entered for the body 7...

Page 182: ...on printing For details refer to i FAX POP3 Settings on page 8 6 Manual i FAX Reception Use this procedure to check for faxes immediately 1 Press the Status Job Cancel key 2 Press Device Communication...

Page 183: ...ns how to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM which describes how to operate your PC to send a fax using Network FAX...

Page 184: ...vailable Supports i FAX transmission Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX...

Page 185: ...X OPERATION GUIDE 9 3 9 NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing...

Page 186: ...o the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM Network FAX Driver Operation Guide Online Manual The Network FAX Driver Operation Guide Online Manual is contain...

Page 187: ...GUIDE 10 1 10 Troubleshooting This chapter explains how to deal with problems Indicators During Sending Receiving Operation 10 2 Precautions When Turning Power OFF 10 3 Error Messages 10 4 Troubleshoo...

Page 188: ...ansmission status The Send indicator blinks when the machine is sending a fax The Receive indicator blinks when the machine is receiving a fax The Memory indicator blinks when source data is being sto...

Page 189: ...Before turning off the main power switch press the Power key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTIO...

Page 190: ...n If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative FAX box limit exceeded FAX Box capacity is used up with doc...

Page 191: ...dd paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press Continue...

Page 192: ...munication Are the registrations correct both at sender and recipient Double check the registrations both at sender and recipient 6 24 Cannot use the remote switching function Is a pulse line used Som...

Page 193: ...ss transmission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub add...

Page 194: ...munication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check wit...

Page 195: ...x Character Entry Method Appendix 2 Specifications Appendix 5 Menu List Appendix 6 Received FAX Sizes and Paper Priority Inch Model Appendix 10 Received FAX Sizes and Paper Priority Metric Model Appen...

Page 196: ...08 2009 10 10 Use the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 1...

Page 197: ...oard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 Status 08 08 2009 10 10...

Page 198: ...oard containing and 1 9 Press and 1 10 Check that the entry is correct Press OK Status 08 08 2009 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6...

Page 199: ...ument Feed Max 100 sheets with optional document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Fine...

Page 200: ...ransmission Sending On Hook i FAX Address Entry Transmission Mode Destination Condition One Touch Key Chain Dial Type of Original Transmission Original Size Mixed Sized Originals 2 sided Book Original...

Page 201: ...ion Basic Local FAX Name Entry TTI FAX Local FAX Number 1 Local FAX Number 2 Dialing Mode Port 1 Dialing Mode Port 2 Local FAX ID Retry Times Reception Basic Media Type MP Tray Reduced RX Size Recepti...

Page 202: ...FAX Attach Send Image Canceled before Sending FAX RX Result Report RX Result Report Type Edit Destination Address Book FAX Sub Address Transmission Start ECM Encryption Key No i FAX Mode i FAX Addres...

Page 203: ...ey Printing Jobs Status Log Sending Jobs Status Scheduled Job Log Storing Jobs Status Log Device Communication Cancel of Transmission Disconnection of Communication Manual Reception Check New FAX i FA...

Page 204: ...Override Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Received Legal size document is r...

Page 205: ...atement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All M...

Page 206: ...e 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received do...

Page 207: ...machine automatically chooses the printing paper according to the following priority Same Size Override Priority Received FAX Size Paper Size 1 2 3 4 5 6 7 8 9 10 A5 B5 A4 R A4 FL B4 A3 A5 R B5 A4 R A...

Page 208: ...efer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Paper orientation is different from the received document The image is printed a...

Page 209: ...for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on...

Page 210: ...with the sender machine although the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to f...

Page 211: ...in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address...

Page 212: ...atch U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U...

Page 213: ...there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Creat...

Page 214: ...Appendix 20 OPERATION GUIDE...

Page 215: ...endix 2 Entering Characters Appendix 4 Entry Screens Appendix 2 Checking Transmission Results and Registration Status 5 1 Continuous Scan 4 56 D Date 2 6 Delayed Transmission 4 3 Cancel 3 15 Changing...

Page 216: ...29 Select Destination 3 30 Operation Panel 1 2 Original 1 sided 2 sided Selection 4 55 Mixed Sized Originals 4 55 Original Orientation 4 56 Original Size Selection 4 55 Sizes xiv P Paper Sizes xiv Par...

Page 217: ...ord 4 37 Sub Address Relay Broadcast Communication 4 18 10 7 T Telephone Line 2 2 Time 2 6 Transmission Restriction 6 16 Communication Establishing Requirements 6 16 Permit FAX No 6 17 Permit ID No 6...

Page 218: ...Index 4 OPERATION GUIDE U Unusable Time 6 33 User Accounting 4 51 Contents 4 51 Login 4 53 V Volume Adjustment 6 7 Z Zoom 4 55...

Page 219: ...you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used device similar t...

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