Oce VarioPrint 2090, User Manual

Page: 43 / 187

The accounting function 43
The use of the accounting function
Reprographic departments often process the jobs for a particular customer in
succession. The consecutive processing of these jobs is called a session.
Sessions are the basis of accounting.
When you start your first job of the day, you must first enter the 'Account ID'
for your first customer. Then you can start to process the jobs. The 'Account
ID' remains valid until you enter a new 'Account ID', or the time-out of the
operator panel has expired, or you press the Correction key
.
You can enter an 'Account ID' in your printer driver and send the job to the
mailbox. Make sure that you cancel the current 'Account ID' of the session
before you print that job from the mailbox. Otherwise, the current 'Account ID'
of the session overrules the 'Account ID' that you indicated in the printer driver.
Note:
Automatic print jobs that do not have a valid 'Account ID' are
automatically sent to the mailbox. You must enter a valid 'Account ID' to print
the job.
The accounting log file
When you use accounting, an accounting log file is created on the Océ Smart
Imager. The .acl file is the current accounting file that the system uses to store
the accounting information. This file remains active for 24 hours. The file is
converted at 0:00 hours to a .csv file and added to the list of links. The
controller can store a maximum of 99 log files. The oldest file is removed when
the limit is reached.
The log file records the information in a comma separated file (.csv file). For
example the following information is recorded.
- Account ID
- Job name and job type (copy job, scan job, interactive print job, automatic
print job)
- Time and date
- Paper sizes
- 1-sided or 2-sided jobs
The system creates .csv files. The system administrator can define the field
separator (comma or semicolon) in the Océ Settings Editor.
The .csv file format is based on a text file format that consists of a sequence of
lines of text. A line of text is an ordered sequence of characters. The last
characters indicate the end of line.
Note:
Cancelled jobs are also logged.