Xerox 220 User Manual Download

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Xerox Document Centre

220/230/332/340ST

Companion to Getting Started with

Scanning Services

701P99853

Summary of Contents for 220

Page 1: ...Xerox Document Centre 220 230 332 340ST Companion to Getting Started with Scanning Services 701P99853...

Page 2: ...y or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as icons screen display looks etc Printed in t...

Page 3: ...Templates 1 6 Overview of Repositories 1 9 2 Set Up Scanning NetWare 2 1 Before You Start 2 1 Set Up Options 2 2 3 Set Up Scanning FTP File Transfer Protocol 3 1 Before You Start 3 1 Set Up Options 3...

Page 4: ...Companion to Getting Started with Scanning Services...

Page 5: ...es scan documents and transfer them to a file server The document can then be accessed from your workstation or shared with other users connected to the network if desired The document can be opened b...

Page 6: ...nd then refer to the Getting Started with Internet Services guide to complete the set up All of the procedures for setting up Native Scanning are included here Whether you are setting up Native Scanni...

Page 7: ...ew of Repositories 2 Refer to the appropriate chapter of this guide Choose from l Set Up Scanning NetWare NCP NetWare Core Protocol is available for Ethernet and Token Ring filing to a NetWare server...

Page 8: ...ment has traditionally involved a dedicated scanner attached to a single PC In this environment a single user at the PC has access to the scanner Other users cannot scan documents without interrupting...

Page 9: ...e use of a file server The file server is used as a temporary storage location for the scanned document file After scanning and storage on the file server the file can be manually retrieved by a user...

Page 10: ...mage size and the location on the file server where the file will be stored The Default Template A default scan template default xst is created during the installation of the scanning option and is st...

Page 11: ...g information that is contained in the template the TIFF PDF file or files are transferred to a document repository on the file server The document repository is simply a directory on the file server...

Page 12: ...he server NOTE During the transfer of the TIFF PDF file in a NetWare environment the DC220 230 332 340ST will be already logged in under one license as a printer and will log in again to transfer the...

Page 13: ...n for their scanned files Up to five public repositories can be set up These are the Default Repository and Repositories 1 2 3 and 4 These public repositories can be selected when a scan template is c...

Page 14: ...d to existing files in the document repository It is recommended that you delete old files on a regular basis in order to conserve server space l The New Exact Filing Policy checks to see if any files...

Page 15: ...and transfer a file to the same document repository but not at the same time When one DC220 230 332 340ST logs in to transfer a file the document repository is locked Another DC220 230 332 340ST cann...

Page 16: ...le Servers The same DC220 230 332 340ST can log into more than one file server and transfer a file to a document repository but not at the same time This is similar to a user logging into more than on...

Page 17: ...the file server to be used as a repository for scanned files Give the scanner user account all access rights to this directory except supervisor The repository name cannot exceed 8 characters NOTE Re...

Page 18: ...ch as NetScape version 3 x or later or Microsoft Internet Explorer version 4 x or later Using Internet Services you can l Create new scan templates l Update existing scan templates l Modify scan confi...

Page 19: ...ally import and display only the first page of the document If you will be using CentreWare Internet Services to complete the installation perform these steps A Refer to the chapter titled Internet Pr...

Page 20: ...the file to the server and then logs out Customer File Repository Server The hard copy document is scanned by the DC220 230 332 340ST and saved electron ically in a designated file server repository...

Page 21: ...een are not used in this environment B Select Default Repository C Select NetWare D Select Server E Select Edit and enter the name of the NetWare file server that has the user account for the scanner...

Page 22: ...the keypad on the screen to enter the name of the NDS Tree NOTE Refer to the information displayed by NWADMIN and the NetWare documentation for help in determining the name of the NDS Tree l Press Sa...

Page 23: ...User account It should be entered exactly as you entered it when you created the account with SYSCON or NWADMIN If the names do not match exactly the DC220 230 332 340ST will not log into the file ser...

Page 24: ...Overwrite results in a lost document if it is not moved out of the repository before the next scanning operation Append uses up file space as additional documents are scanned If you choose Append you...

Page 25: ...and devices including l electronic fax applications l electronic mail E Mail applications l optical character recognition OCR applications l printers l personal information managers PIM l document co...

Page 26: ...the job F Allow approximately one minute for the process to complete a one page job It will take longer if you have scanned multiple pages Then check to make sure that the scanned file has been store...

Page 27: ...ach page of the document is represented by a different TIFF file Unless the Enable Multi Page TIFF option is selected which will create a single TIFF file for a multi page document instead of one TIFF...

Page 28: ...can be imported into any software application that can accept TIFF PDF files L Scanning is now ready to operate Subsequent scanning operations can be modified by changing the selections in the Default...

Page 29: ...a platform on the network If FTP Services is running on a Windows NT server ensure that Allow Only Anonymous Connections is NOT selected 3 Create a user account for the scanner If the account is crea...

Page 30: ...rough the embedded HTTP server on the DC220 230 332 340ST that allows System Administrators and users to configure scan settings This is accomplished by using an Internet browser such as NetScape vers...

Page 31: ...Multi Page TIFF format Applications that do not support Multi Page TIFFs will typically import and display only the first page of the document If you will be using CentreWare Internet Services to com...

Page 32: ...d password transfers the file to the server and then logs out Customer Scan User Password When a document is scanned the DC220 230 332 340ST logs in to the user account with the user name and password...

Page 33: ...Default Repository C Select TCP IP D Select File Server IP Address E Select Edit and enter the IP address of the file server that will contain the user account for the scanner Select Save when finishe...

Page 34: ...creen to enter the password If no password was assigned use the left arrow key to delete the default password CAUTION This is the Password for the Scan User account It should be entered exactly as you...

Page 35: ...ess Save after making your Filing Policy selection 10 Press Confirmation Sheet A Choose Enabled or Disabled to specify that a Confirmation Sheet will be printed after each scanning operation The Confi...

Page 36: ...follow the instructions on the screen This procedure will load PaperPort onto your client workstation It also provides access to PaperPort software documentation Take a few minutes to familiarize your...

Page 37: ...he scanning operation is not successful check the Confirmation Sheet for a message or other information that may be helpful in identifying the cause of the problem H The scanned file is transferred to...

Page 38: ...fied in the job template NETSCAN XST contains the template information for the last file that was scanned It is also used as a job log for status and a source for the post processing of information XS...

Page 39: ...Sheet option is enabled This provides details of each scan job including status filing location Filing Policy and scan settings Enabling the Confirmation Sheet is part of the set up procedure detaile...

Page 40: ...quickly be consumed if not managed properly This is especially true when each user has his or her own file space l An advantage of the New Exact policy is that it checks to see if any files already ex...

Page 41: ...scan templates so users do not need to manually modify the default scan template for each scan job Sharing One Document Repository Among Multiple DC220 230 332 340STs l More than one DC220 230 332 34...

Page 42: ...e appropriate image quality setting in the template you are using to scan the image Use the Image Quality Text setting for text documents and the Photo setting for grayscale images Also try selecting...

Page 43: ...e XSM directory already exists on the specified path This is in accordance with the New Exact option File transfer failed l During a scanning operation the network or destination server happens to go...

Page 44: ...ntly enabled Enable it Remote directory lock failed The repository that you are attempting to send a job into with a scanning operation is in use by another DC220 230 332 340ST Check the following l T...

Page 45: ...mplate controls the features applied to the scanned document as well as the Filing Policy and repository location Template Pool The Template Pool is the central location on a server where scan templat...

Page 46: ...Page 5 2 Companion to Getting Started with Scanning Services...

Page 47: ...et Services 1 1 Introduction and Scanning Over view 1 1 L Logging in to Multiple File Servers 1 12 M Multi Page TIFF 1 10 2 2 3 2 Multiple Logins 1 11 N NETSCAN DAT 2 11 3 10 NETSCAN XSM folder 2 11 N...

Page 48: ...Public Repositories 1 9 R Repository Filing Policy 1 10 S Scan Templates 1 6 4 3 Scanning Overview 1 4 Scanning Process 1 7 Scanning with the DC220 230 332 340 1 5 Set Up Options 3 2 Set Up Scanning 3...

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