NEC Inaset R2 User Manual Download

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INASET R2 User Guide - Revision 1

Features

This chapter illustrates the INASET R2 phone and describes its features

and functions.

Chapter Topics

• Features
• Phone Login
• Account/Authorization Codes
• Answering a Call
• Making a Call
• Putting a Call on HOLD
• Last Number Redial
• Transferring a Call
• Callback
• Call Waiting
• Making a Conference Call
• Consult Third Party during a Call
• Call Camp-On
• Call Park
• Call Forwarding
• Save & Redial a Number
• Set/Answer a Message
• Call Pick-Up
• Outgoing Trunk Queuing
• Paging
• Boss/Secretary Transfer
• Boss/Secretary Message Waiting
• Boss/Secretary Override
• Executive Override
• Do Not Disturb/Privacy
• Intercom

Summary of Contents for Inaset R2

Page 1: ...NEC America Inc INASET R2 for the NEAX 2400 IPX User Guide July 2003 NDA 30225 Revision 1 ...

Page 2: ...ica Inc and shall not be reproduced without prior written approval from NEC America Inc NEAX and Dterm are registered trademarks of NEC Corporation OpenWorX is a registered trademark of NEC America Inc 2003 NEC America Inc Printed in the USA MS DOS Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation All other brand or product names are or may be trademarks or regist...

Page 3: ... REGARD TO THE SOFTWARE YOU BEAR THE ENTIRE RISK RELATING TO THE QUALITY OF THE SOFTWARE AND IF THE SOFTWARE PROVES TO HAVE ANY DEFECTS YOU ASSUME THE COST OF ANY NECESSARY SERVICING OR REPAIRS SOME STATES DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES SO THAT THE ABOVE EXTENSION MAY NOT APPLY TO YOU THIS WARRANTY GIVES YOU SPECIAL LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM ...

Page 4: ... 3 Document Conventions 1 3 Procedures 1 3 Keyboard Conventions 1 4 Features 2 1 Features 2 2 Feature Descriptions 2 3 Phone Login 2 4 Account Authorization Codes 2 5 Account Code 2 5 Forced Account Code 2 5 Authorization Code 2 6 Answering a Call 2 6 Making a Call 2 7 Putting a Call on HOLD 2 7 Last Number Redial 2 8 Transferring a Call 2 8 Callback 2 8 ...

Page 5: ...Answer a Message 2 13 Set a Message Calling Station 2 13 Answer a Message Called Station 2 13 Call Pick Up 2 14 Outgoing Trunk Queuing 2 14 Paging 2 15 Meet Me Page 2 15 Paging Transfer 2 15 Boss Secretary Transfer 2 16 Boss Secretary Message Waiting 2 17 Boss Secretary Override 2 18 Executive Override 2 19 Do Not Disturb Privacy 2 19 Intercom 2 20 Automatic Intercom 2 20 Manual Intercom 2 20 Dial...

Page 6: ...cation Settings 3 9 Soft Reset 3 9 Feature Options 3 9 Microphone On Off 3 10 Handset Receiving Volume 3 10 Transmission Receiving Volume 3 10 Ringer Tones 3 10 Hands Free Mode 3 11 Call Indicator 3 11 Home Application Setup 4 1 Home Application Window 4 1 Function Keys 4 2 Configuring Function Keys 4 3 Local Application Mode 5 1 Using the Local Applications 5 1 Entering Text Using the Dial Keys 5...

Page 7: ...ame and Number 6 9 Viewing Entry Details 6 10 Sending a Message 6 11 Dialing a Number 6 13 Personal Directory 6 15 Using Personal Directory 6 15 Personal Directory Window 6 16 Finding an Entry 6 17 Adding an Entry 6 18 View or Edit an Entry 6 20 Deleting an Entry 6 22 Dialing a Number 6 23 Inbound Calls 6 24 Using Inbound Calls 6 24 Inbound Calls Window 6 25 Returning a Call 6 25 Outbound Calls 6 ...

Page 8: ...ser Guide Revision 1 Message Reader 6 32 Using Message Reader 6 32 Message Reader Window 6 33 Viewing a Message 6 34 Returning a Call 6 34 Call Information 6 35 INASET R2 Menu 6 36 Accessing OpenWorX Using the Menu Key 6 36 ...

Page 9: ...vi Contents INASET R2 User Guide Revision 1 ...

Page 10: ...n Button Line Key dialog box 4 6 4 9 Edit Function Button Function dialog box 4 6 5 1 Local Application Mode Main Menu 5 1 5 2 Initial Directory dialog box 5 5 5 3 Directory Update dialog box 5 6 5 4 Add Directory Entry dialog box 5 6 5 5 Edit Directory Entry dialog box 5 7 5 6 Download Directory dialog box 5 7 5 7 Initial Inbound dialog box 5 8 5 8 Local Application Mode Browser screen 5 9 5 9 We...

Page 11: ...arch window 6 17 6 13 Personal Directory Add Personal Directory window 6 18 6 14 Personal Directory View Personal Directory Entry window 6 20 6 15 Personal Directory Delete Personal Directory Entry window 6 22 6 16 Personal DIrectory window 6 23 6 17 OpenWorX Applications menu window 6 24 6 18 Inbound Calls window 6 25 6 19 OpenWorX Applications menu window 6 26 6 20 Outbound Calls window 6 27 6 2...

Page 12: ...ation Mode WIndow description 5 2 5 2 Text Entry Uppercase Mode 5 3 5 3 Text Entry Lowercase Mode 5 3 5 4 Text Entry Numeric Mode 5 4 6 1 Text Entry Uppercase Mode 6 3 6 2 Text Entry Lowercase Mode 6 4 6 3 Text Entry Numeric Mode 6 4 6 4 Personal Directory Add Personal Directory Entry Function Keys 6 18 6 5 Personal Directory View Personal Directory Entry Function Keys 6 20 6 6 Call Information Co...

Page 13: ...x Tables INASET R2 User Guide Revision 1 ...

Page 14: ...tions Peer to peer IP telephony connectivity Phone directory for storage of personal and corporate information Internet browsing capability Display of calling party s name and number Built in inbound call history Ability to customize function and speed dial keys and more INASET R2 Overview INASET R2 provides the ability to run basic applications that are either embedded in the INASET R2 terminal o...

Page 15: ...ed languages such as JAVA JSP HTML XML ASP CFM and PHP Telephony Transformation Gateway The optional Telephony Transformation Gateway TTG from Net6 transforms Web pages to fit the specifications of the INASET R2 terminal The TTG also provides Network based applications for INASET R2 users How This Guide is Organized Chapter 1 Introduction This chapter provides a brief overview of the INASET R2 pho...

Page 16: ...tions you will have more than one option to complete the task These options are presented as shown in the following example Example TIP The screens and procedures shown in this guide represent the typical installation of the INASET R2 Remember that the INASET R2 can be customized for each site so the screens shown in this guide may not always reflect what displays on your network When you see It m...

Page 17: ... keys that may be used for some functions are listed in Table 1 2 Table 1 2 Keyboard Conventions Key Action Arrow keys Scrolls among options within a menu or field Backspace Erases the character to the left of the cursor Enter Accepts a selection or field entry ESC Exits the current screen or action and moves to the previous screen or action Tab Moves forward through fields and options Shift Tab M...

Page 18: ...ll Making a Call Putting a Call on HOLD Last Number Redial Transferring a Call Callback Call Waiting Making a Conference Call Consult Third Party during a Call Call Camp On Call Park Call Forwarding Save Redial a Number Set Answer a Message Call Pick Up Outgoing Trunk Queuing Paging Boss Secretary Transfer Boss Secretary Message Waiting Boss Secretary Override Executive Override Do Not Disturb Pri...

Page 19: ...Guide Revision 1 Features Figure 2 1 INASET R2 Phone Features and Functions Function keys Ring Indicator Display Screen Enter key Level function keys Function keys Speaker Microphone Cursor key Corporate Personal Inbound Outbound ...

Page 20: ...en Menu key Displays the phone main menu so that the INASET R2 can be configured via the built in Set Up utility Mic key Turns the built in microphone ON or OFF used in hands free speakerphone mode Microphone Use in Hands free Speakerphone mode Function keys Used to select the associated application function displayed at the bottom of the window Numeric keypad Used when placing a call or for data ...

Page 21: ...SET R2 phone Step 1 Enter your login number using the Dialing keys 0 9 When your number is entered press the function key for Set on the display If you make an incorrect entry press the function key for Cancel to clear your entry and then re enter your number Step 2 Now enter your password number using the Dialing keys 0 9 When your number is entered press the function key for OK on the display If...

Page 22: ...de Lift handset or press the Speaker key hear dial tone Enter feature access code for Authorization Code using the dial keys hear service set tone Enter Authorization Code using the dial keys hear second service set tone Enter Account Code up to 10 digits using the dial keys Hear dial tone dial desired number Forced Account Code Lift handset or press the Speaker key hear dial tone Enter feature ac...

Page 23: ...a Call Using the Handset Phone rings ring indicator flashes Display shows calling party Lift handset to answer and begin conversation Hands Free Speakerphone mode Phone rings ring indicator flashes Press the Speaker key to answer then press the Mic key Mic key light ON and begin conversation Access Code ____________________________ Authorization Code____________________________ Authorization Code_...

Page 24: ...d number Listen for called party to answer press the Mic key Mic key light ON and begin conversation Putting a Call on HOLD Temporarily place the current active call on hold Indicate to the party on the line that you will be placing them on hold Press the Hold key Display shows caller on Hold To Retrieve a Call on Hold Lift handset or press the Speaker key Press the line key or press More as neede...

Page 25: ...rsing ask the party to hold Press the Transfer key hear interrupted dial tone Dial destination station extension and hang up or wait for destination to answer Callback Set an automatic Callback when a called station is busy Press the function key for Callback Hear service set tone Hang up handset When both parties become idle your INASET R2 will ring When the INASET R2 is answered the called stati...

Page 26: ...riginal party and the called party Display indicates the connected station or trunk at any given time Disconnect Call Waiting Press the function key for Recall You are automatically connected to your original caller and disconnected from your called party Making a Conference Call Using Programmed Function Key With a call in progress ask party to hold Press the Transfer key hear interrupted dial to...

Page 27: ...return to the original caller Third party is automatically placed on hold Alternately press the Transfer key to switch between your original caller and the third party Call Camp On Call Camp On is typically initiated by your phone system operator attendant when you receive a new call and you are busy with another caller Answer a Camped On Call While engaged in a call receive the camp on indication...

Page 28: ...al Call Park Local retrieval code Station is now connected to the parked call Retrieve a Parked Call Remote Dial Call Park Remote retrieval code Dial the station number that parked the call Station is now connected to the parked call Call Forwarding Forward All Calls All incoming calls to your INASET R2 will be forwarded Lift handset and press the function key for Fwd All Dial the number that your...

Page 29: ...ding When the INASET R2 is in Call Forward mode the FDA function key displays Lift handset and press the function key for FDA Display shows that Call forward is canceled Save Redial a Number You can save a dialed number for later use This is helpful when a recently dialed number must be redialed Save a Dialed Number Lift handset or press the Speaker key Dial desired number press the function key f...

Page 30: ...s number Answer a Message Called Station Display all Called Messages Your INASET R2 display shows you received a message the calling number and time Press the function key for Msg Called station s display shows message indicator the calling station s number and time Press Msg as needed to display all stored messages Respond to a Message While displaying the desired message see above lift handset S...

Page 31: ...ginal caller Outgoing Trunk Queuing You can queue your outgoing call when all PBX system trunks are busy Dial an outgoing trunk call and hear a trunks busy indication press the function key for Callback Replace handset Your call is placed in queue for next available trunk When a trunk is available your INASET R2 will ring Lift handset dial tone is heard or number is automatically dialed if NEAX240...

Page 32: ...n A has hung up Dial Paging Answer code and Station A INASET R2 rings Station A lifts handset and you are connected Paging Transfer Paging Transfer is used when you receive an important call for another party however they are not at their desk Example Station A receives a call for Station B who is away from their desk Station A pages Station B When Station B dials the paging answer code Station A ...

Page 33: ...aller Boss Secretary Transfer A phone line can be assigned to more than one INASET R2 as may be used in a Boss Secretary arrangement where the Secretary answers the Boss phone line Procedures shown for Secretary and Boss both with INASET R2 phones Secretary Lift handset press specific line key for the Boss ringing line Ask party to hold Press the function key associated with the line for Boss Call...

Page 34: ... caller on the line Secretary takes message from caller presses the Home key for Function Keys Press the function key for Recall hear dial tone Press the funtion key for MW SET Hear service set tone Message waiting lamp is set on Boss INASET R2 To Cancel Message Waiting at Boss INASET R2 With Caller on the line While engaged in conversation on Boss line Secretary presses function key for MW SET No...

Page 35: ...ss the function key for Boss Sec Override Hear ringback tone Boss Accepts Interrupt Hear 3 tone bursts presss the function key Answer and converses with Secretary Original call is placed on hold Secretary hangs up and Boss is connected to new caller Boss can alternate between this new caller and the original caller by pressing Answer Boss Refuses Interrupt If Boss does not respond to tone bursts S...

Page 36: ...Idle Press the function key for DND Display shows the DND mode is set The DND mode remains set until it is canceled see below When Engaged in a Call Press the function key for DND Display shows the Privacy mode is set This restricts incoming calls only during this current call Cancel DND Mode When in DND mode press the function key for DND Display shows the DND mode is canceled NOTE Contact your p...

Page 37: ...ction key for AICM Hear ringback tone To answer an Automatic intercom call Press the function key for AICM Lift handset start conversation Manual Intercom To initiate a Manual intercom call Press the function key for MICM Lift handset hear ringback tone Press the function key for SIG for called station to receive ringing To answer a Manual intercom call Press the function key for MICM Lift handset...

Page 38: ...nitiate a Dial intercom call Lift handset or press the Speaker key Press the function key for DICM Dial desired intercom number Hear ringback tone To answer a Dial intercom call Press the function key for DICM Lift handset or press the Speaker key start conversation ...

Page 39: ...2 22 Features INASET R2 User Guide Revision 1 ...

Page 40: ...for your use The topics in this chapter include Chapter Topics Setting Your INASET R2 Options Feature Options Setting Your INASET R2 Options All User Options for the INASET R2 phone are accessed from the Setup application Press the Menu key on the INASET R2 lower panel to display the main menu window Figure 3 1 Then press the function key for SETUP to start the Setup application ...

Page 41: ...ows the key sequence used to enter text Example To enter the text Smith Step 1 Press 7 four times then press the cursor right Step 2 Press 6 once then press cursor right Step 3 Press 4 three times then press cursor right Step 4 Press 8 once then press cursor right Step 5 Press 4 two times then press cursor right 2 45 PM THU 28 FEB 2003 CAUTION Only make changes to the INASET R2 options described i...

Page 42: ...al key one or more times as needed will enter the characters _ space Pressing the 0 dial key one or more times as needed will enter the characters Figure 3 2 Setup Menu window Various features of the display screen can be changed to make the display easier to view and use The back light level and font size can be adjusted and another language if available can be selected A screen saver function ca...

Page 43: ...o select LCD and press the Enter key Step 2 Again use the cursor key to select Back Light Level and press the Enter key The LCD Setting Back Light Level window displays Figure 3 3 Figure 3 3 LCD Setting Back Light Level window Step 3 Press the function key for the desired level of display back light Press the function key for OK when complete Step 4 When all changes have been made press the functi...

Page 44: ... Setting Font Size window displays Figure 3 4 Figure 3 4 LCD Setting Font Size window Step 3 Press the function key for the desired size of the display font Press the function key for OK when complete Step 4 When all changes have been made press the function key for Save to save your settings Step 5 Press the function key for OK to confirm that you really want to save your settings Your display se...

Page 45: ...ow displays Figure 3 5 Figure 3 5 LCD Setting Language window Step 3 Press the function key for the desired language on the INASET R2 display Only the available languages for INASET R2 will be displayed Press the function key for OK when finished Step 4 When all changes have been made press the function key for Save to save your settings Step 5 Press the function key for OK to confirm that you rea...

Page 46: ...r At the Setup menu use the cursor key to select LCD and press the Enter key Step 2 Again use the cursor key to select Screen Saver and press the Enter key The LCD Setting Screen Saver window displays Figure 3 6 Figure 3 6 LCD Setting Screen Saver window Step 3 Press the function key for Enable to enable the Screen Saver function If disabling this function press the function key for Disable and sk...

Page 47: ...r Settings Security Password A security password can be set on your INASET R2 phone to avoid unauthorized use of your phone The security password operates with the Security key on the lower panel of your INASET R2 phone Setting or Changing Your Password Follow the steps to set or change your password Step 1 Start the Setup application as described at the beginning of this chapter At the Setup menu...

Page 48: ...rn to the Home application Network Settings Changes to the Network feature should be made by the system administrator or a qualified NEC technician Application Settings Changes to the Application feature should be made by the system administrator or a qualified NEC technician Soft Reset Causes the INASET R2 to reboot If not configured to automatically log in to the network you will be required to ...

Page 49: ...ious steps to alternately select between Large and Small Handset receiving volume Transmission Receiving Volume To permanently change the Handset Transmission Receiving volume Step 1 On the Home Application window press the function key for Feature and press the 4 dial key The display shows the current volume Large Small Step 2 Repeat the previous steps to alternately select between Large and Smal...

Page 50: ...e Home Application window press the function key for Feature and press the 6 dial key The display shows Hands Free mode is Off Call Indicator To set the Call Indicator On Off during ringing Step 1 On the Home Application window function key for Feature and press the 7 dial key The display shows the Indicator On Step 2 Repeat the previous steps to alternately set the Indicator to On or Off as neede...

Page 51: ...3 12 INASET R2 Setup INASET R2 User Guide Revision 1 ...

Page 52: ...pplication enables you to use many of the functions supported by a conventional multi line NEC Dterm telephone Figure 4 1 Home Application window The Home Application window is used for all call functions and provides a visual display of the status of the lines assigned to the INASET R2 phone on this window 2 45 PM THU 28 FEB 2003 Function Keys PBX Information Display Function Keys Corporate Perso...

Page 53: ... the function indicated However any of the function keys including those already programmed can be programmed to perform the function you need Use the Configure function key to Add Edit or Delete a particular function key Field Key Description PBX Information Display Information from the PBX will display in this area This would include PBX time date and call status information Function Keys Functi...

Page 54: ... key selected Up Moves a highlighted function key up one space This allows you to modify how the order the labels are viewed Down Moves a highlighted function key down one space Step 2 Press the function key to add or edit If adding a new function Figure 4 4 Figure 4 5 or Figure 4 6 will appear based on the type of key selected in the radio button NOTE If the Configure function is not listed use t...

Page 55: ...number Incoming Calls This field can be used in lieu of the Value field by using the pull down menu to select an incoming call number as the value Figure 4 5 Adding Programmable Button Line Key dialog box Label Enter the name desired in this field then select the Line Key option button Value Indicate which field to apply the Line Key label to by using the options listed in the pull down menu 2 45 ...

Page 56: ...re 4 8 or Figure 4 9 will appear Figure 4 7 Edit Function Button Speed Dial dialog box Label Edit or enter the name desired in this field then select the Speed Dial option button Value Use this field or the Incoming Calls field must be entered as dialed with access code to enter or edit a value Incoming Calls This field can be used in lieu of the Value field by using the pull down menu to select a...

Page 57: ...options listed in the pull down menu Figure 4 9 Edit Function Button Function dialog box Label Enter or edit the name desired in this field then select the Function option button Value Indicate which field to apply the Function label to by using the options listed in the pull down menu Step 3 When all changes are complete select the OK function button 2 45 PM THU 28 FEB 2003 Personal Corporate Inb...

Page 58: ...o add edit download or delete contacts to the Directory dial or obtain details on incoming callers and access a browser If your phone is configured to run in this mode you will see Figure 5 1 once logged in to the INASET R2 Figure 5 1 Local Application Mode Main Menu Step Select either the Directory Inbound or Browser function key 2 45 PM THU 28 FEB 2003 Function Keys PBX Information Display Funct...

Page 59: ...n proceed through the characters by repeatedly pressing the key A pause of more than 1 5 seconds between key presses will cause the cursor to advance to the next input position Table 5 2 through Table 5 4 provide summaries of the key inputs based on the input mode Field Key Description PBX Information Display Information from the PBX will display in this area This would include PBX time date and c...

Page 60: ...y 1 2 key A B C 2 3 key D E F 3 4 key G H I 4 5 key J K L 5 6 key M N O 6 7 key P Q R S 7 8 key T U V 8 9 key W X Y Z 9 0 key space 0 key lowercase numeric uppercase Number of Key Presses 1 2 3 4 5 6 7 8 9 10 1 key 1 2 key a b c 2 3 key d e f 3 4 key g h i 4 5 key j k l 5 6 key m n o 6 7 key p q r s 7 8 key t u v 8 9 key w x y z 9 0 key space 0 key numeric uppercase lowercase ...

Page 61: ...r case text entry A indicator Step 2 Press 7 four times Step 3 Press to select lower case text entry a indicator Step 4 Press 6 once Step 5 Press 4 three times Step 6 Press 8 once Step 7 Press 4 two times The following example shows the key sequence to enter a phone number Number of Key Presses 1 2 3 1 key 1 2 key 2 3 key 3 4 key 4 5 key 5 6 key 6 7 key 7 8 key 8 9 key 9 0 key 0 key key uppercase ...

Page 62: ... 7 Press 9 Step 8 Press 0 Directory When the Directory function key is selected Figure 5 2 displays Figure 5 2 Initial Directory dialog box Function keys Dial Dials the highlighted contact PageUp Scrolls up through the contact list PageDown Scrolls down through the contact list Update Allows the list to be updated after changes have been made When this function key is selected Figure 5 3 displays ...

Page 63: ...e directory Figure 5 4 Enter the contact s name and number or select a number from the Incoming Calls drop down list then press the OK function key Figure 5 4 Add Directory Entry dialog box Edit Edits an existing directory entry Figure 5 5 Modify the existing name and contact number then press the OK function key 2 45 PM THU 28 FEB 2003 ...

Page 64: ...function key Download Allows the user to download a directory from the server indicated Figure 5 6 Enter the server s location and port number to obtain the directory desired Figure 5 6 Download Directory dialog box Inbound 2 45 PM THU 28 FEB 2003 IMPORTANT If you select the Cancel function key before selecting the OK function key the deleting of the highlighted name will be cancelled 2 45 PM THU ...

Page 65: ...de Revision 1 When the Inbound function key is selected Figure 5 7 displays Figure 5 7 Initial Inbound dialog box Function keys Dial Dials the highlighted contact Details Provides additional details on the incoming caller 2 45 PM THU 28 FEB 2003 ...

Page 66: ...crolls to web sites viewed before the currently view web page was loaded Forward Scrolls to web site viewed after the currently web page was loaded Directory Inbound Browser 2 45 PM THU 28 FEB 2002 NOTE A mouse device is required to use the Browser function Use of a keyboard device is optional REFERENCE For optimum viewing use Telephony Transformation Gateway a network based appliance enabling a u...

Page 67: ...e can be created using the Microsoft Excel application then saved as a comma or tab delimited file You can also export a contact list from Outlook by choosing to export the name and number fields only to a comma or tab delimited text file Installing INASET Helper Follow these procedures to install the INASET Helper application Step 1 From the Microsoft Windows Desktop select Start Run then either ...

Page 68: ...ation Mode 5 11 INASET R2 UserGuide Revision 1 Figure 5 9 Welcome to the InstallShield Wizard for INASET Helper dialog box Step 2 Select the Next button to begin the INASET Helper installation Figure 5 10 displays ...

Page 69: ...5 12 Local Application Mode INASET R2 UserGuide Revision 1 Figure 5 10 InstallShield Wizard License Agreement dialog box Step 3 Select the Yes button to accept the license agreement Figure 5 11 displays ...

Page 70: ...allShield Wizard Choose Destination Location dialog box Step 4 Perform one of the following To install to the default folder click the Next button To select a different location click the Browse button Select the desired location then click the Next button Figure 5 15 displays ...

Page 71: ...5 14 Local Application Mode INASET R2 UserGuide Revision 1 Figure 5 12 InstallShield Wizard Select Program Folder dialog box Step 5 Select the Next button Figure 5 13 displays ...

Page 72: ...ision 1 Figure 5 13 InstallShield Wizard Start Copying Files dialog box Step 6 Select the Next button to begin copying the program files Step 7 When the installation wizard finishes performing maintenance operations on INASET Helper Figure 5 14 displays ...

Page 73: ...5 16 Local Application Mode INASET R2 UserGuide Revision 1 Figure 5 14 InstallShield Wizard Complete dialog box Step 8 Select the Finish button Installation of the INASET Helper is complete ...

Page 74: ...ndows Desktop select Start Programs INASET Helper Upload Directory Figure 5 15 displays Figure 5 15 INASET Helper Select File to Upload dialog box Step 2 Perform one of the following Enter the file to be uploaded directly in the File Name field then click the Next button To select the file s location click the Browse button Select the file to upload then click the Next button Figure 5 16 displays ...

Page 75: ...erted to a dialable format Perform one of the following Select the Yes translated the numbers in this directory option button then select the Next button Figure 5 17 displays Select the No the numbers are already dialable option button then select the Next button Figure 5 17 displays If the dialing properties of the phone numbers must be changed select the Dialing properties button ...

Page 76: ...irectory dialog box Step 4 Select the Finish button when all uploads are completed Step 5 Now initiate the download process from your INASET R2 phone REFERENCE Refer to Chapter 5 Local Application Mode Download on page 5 7 for more information on how to initiate the download from the INASET R2 ...

Page 77: ...2 Menu It is also possible to access the Local Applications menu by pressing the Menu key on the INASET R2 lower panel Figure 5 18 followed by the Home function key as shown in Figure 5 19 Accessing Local Applications Using the Menu Key Figure 5 18 INASET R2 Phone Menu ...

Page 78: ...Local Application Mode 5 21 INASET R2 UserGuide Revision 1 Figure 5 19 INASET R2 Menu Local Mode window ...

Page 79: ...5 22 Local Application Mode INASET R2 UserGuide Revision 1 ...

Page 80: ...nded functions to the INASET R2 phone This chapter describes these applications and includes these topics Chapter Topics Using the OpenWorX Applications Corporate Directory Personal Directory Inbound Calls Outbound Calls Location Status Message Reader Call Information INASET R2 Menu REFERENCE Refer to Chapter 3 INASET R2 Setup for more information about configuring your INASET R2 to run OpenWorX a...

Page 81: ...arting the OpenWorX applications After selecting NECAM OWX from the INASET R2 menu the OpenWorX Login window displays Figure 6 1 Figure 6 1 OpenWorX Login window Step 1 Press the cursor key left right to scroll the User names to your login name Step 2 Press the function key to select the password field and enter your login password using the dial keys See Entering Text Using the Dial Keys in this ...

Page 82: ...ld to the numeric mode via the INASET R2 Depending on the mode the user can proceed through the characters by repeatedly pressing the key A pause of more than 1 5 seconds between key presses will cause the cursor to advance to the next input position Table 6 1 through Table 6 3 provide summaries of the key inputs based on the input mode Table 6 1 Text Entry Uppercase Mode NOTE The key asterisk is ...

Page 83: ...1 Press to select upper case text entry A indicator Step 2 Press 7 four times Number of Key Presses 1 2 3 4 5 6 7 8 9 10 1 key 1 2 key a b c 2 3 key d e f 3 4 key g h i 4 5 key j k l 5 6 key m n o 6 7 key p q r s 7 8 key t u v 8 9 key w x y z 9 0 key space 0 key numeric uppercase lowercase Number of Key Presses 1 2 3 1 key 1 2 key 2 3 key 3 4 key 4 5 key 5 6 key 6 7 key 7 8 key 8 9 key 9 0 key 0 k...

Page 84: ...once Step 5 Press 4 three times Step 6 Press 8 once Step 7 Press 4 two times The following example shows the key sequence to enter a phone number Example To enter the number 272 1290 Step 1 Press to select number entry 1 indicator Step 2 Press 2 Step 3 Press 7 Step 4 Press 2 Step 5 Press 1 Step 6 Press 2 Step 7 Press 9 Step 8 Press 0 ...

Page 85: ...ory for a an extension or name Once an entry is located detailed information and alternate numbers for the entry can be viewed You can then dial the phone number corresponding to that entry Using Corporate Directory To use the Corporate Directory application from the OpenWorX Applications menu window Figure 6 2 select Corporate by pressing the adjacent function key on the INASET R2 panel Figure 6 ...

Page 86: ...re 6 3 Corporate Directory window Press the function keys for Next and Prev to display additional directory pages Press the function key for Home to return to the INASET R2 OpenWorX main menu window Personal Corporate Inbound Outbound NOTE If you do a search not a blank search that returns the entire directory the first few characters of what was entered in the Search field are displayed at the to...

Page 87: ...ntry that displays an asterisk at the end of the name indicates the person may be currently unavailable When highlighted their location time of return and other information will display in red at the bottom of the directory see the Figure 6 4 example Figure 6 4 Corporate Directory window Detail ...

Page 88: ...roll to a category Default category is Full Name Step 3 Press the function key for Find to search the directory The Corporate Directory window will display with all entries meeting the search parameters Step 4 Press the function key for Cancel to return to the main Corporate Directory window NOTE Your are able to do a quick search in the Corporate Directory window by pressing a dial key while in a...

Page 89: ... entry use the cursor key on the INASET R2 lower panel to highlight a directory entry on the Corporate Directory window Press the function key for View on the Corporate Directory window The directory View window displays Figure 6 6 Figure 6 6 Corporate Directory View window Press the function key for Done to return to the Corporate Directory window Dialing an Alternate Number The home phone mobile...

Page 90: ...to select the Callback Number field Press the cursor key left right to select a callback number if you have more than one listed in the directory Step 3 Press the cursor key down to highlight one of the Message Flags for this message With the desired flag highlighted press the Enter key to select that flag The cursor key actually navigates through the 6 message flags any number of which from all t...

Page 91: ...isplayed at the top if it exists and if selected this sends a Short Text Message to that wireless extension The Email key is available if the entry has an e mail address also displayed at the top if it exists and if selected an email is sent to that address OWX is always available and if pressed it sends an OpenWorX message to the employees extension these messages are what are viewed in the messa...

Page 92: ...ension number directly from the Corporate Directory use the cursor key on the INASET R2 lower panel to highlight a directory entry Figure 6 8 Press the function key for Dial to place a call to the selected directory entry Figure 6 8 Corporate DIrectory window Personal Corporate Inbound Outbound ...

Page 93: ...ernate Number When a directory entry with an asterisk see Figure 6 9 is highlighted the status and any additional information will display If an Alternate Number is specified it can be dialed by pressing the function key for Alt Dial Figure 6 9 Corporate Directory window Detail ...

Page 94: ...name Once an entry is located detailed information and alternate numbers for the entry can be viewed You can then dial the phone number corresponding to that entry You can add change and delete names and numbers in your personal directory Using Personal Directory To use the Personal Directory application from the OpenWorX Applications menu Figure 6 10 press the Personal function key Figure 6 10 Op...

Page 95: ...ersonal Directory window will display on the INASET R2 screen Figure 6 11 Figure 6 11 Personal Directory window Use the Next and Prev function keys to display additional directory pages Press the Home key to return to the INASET R2 OpenWorX main menu window The following sections describe the available directory actions Personal Corporate Inbound Outbound ...

Page 96: ...12 Personal Directory Personal Directory Search window Step 1 Using the dial keys enter the desired name value in the Search field See Entering Text Using the Dial Keys in this chapter Step 2 Press the function key for Find to search the directory The Personal Directory window will display with all entries meeting the search criteria Step 3 Press the function key for Cancel to return to the main P...

Page 97: ...cursor key down to select the category list Other optional steps Press the cursor key left right to scroll through the category list and select a category When selected press the cursor key down to select the Value field Example Select the Primary Number category from the list Personal Corporate Inbound Outbound Function Key Function OK Saves all values and adds the new entry to your Personal Dire...

Page 98: ...value will now display in the category list Example This sets the value for the Primary Number Step 2 Press the cursor key up and repeat steps 2 and 3 above for all additional categories you wish to complete for this directory entry Step 3 When all category values are set press the function key for OK to save all values and add the new entry to your Personal Directory NOTE You can set as few or as...

Page 99: ...ess the cursor key left right to scroll through the category list and view the associated values for the entry You can also dial a value by highlighting it and then pressing the dial function key Personal Corporate Inbound Outbound Function Key Function OK Sends you back to the Personal Directory window Cancel Returns you back to the Personal Directory but does not save the changes Apply Saves the...

Page 100: ...the cursor key left right to scroll through the category list and select a category Press cursor key down then cursor key left to erase the value as needed or right to wrap the cursor around to the front and then position it Enter a new value as needed Press the function key for Set to set this value Delete a Value To delete a value use the cursor key left right to scroll through the category list...

Page 101: ...l Directory window then press the function key for Delete The Delete Personal Directory Entry window displays Figure 6 15 Figure 6 15 Personal Directory Delete Personal Directory Entry window Press the function key for OK to delete the entry from your Personal Directory Press the function key for Cancel to cancel this delete action Personal Corporate Inbound Outbound ...

Page 102: ...hone number directly from the Personal Directory press the cursor key up down to highlight a directory entry Figure 6 16 Press the function key for Dial to place a call to the selected directory entry s primary number Figure 6 16 Personal DIrectory window Personal Corporate Inbound Outbound ...

Page 103: ...ived to your INASET R2 phone All inbound calls are tracked whether from your own office or from anywhere in and outside the building even if the caller did not leave a message Using Inbound Calls To use Inbound Calls from the OpenWorX Applications menu Figure 6 11 press the Inbound function key Figure 6 17 OpenWorX Applications menu window ...

Page 104: ...d Prev function keys to display additional pages Press the function key for Speed to open the Speed Dial Add window to add a selected inbound caller to your Speed Dial list Press the Home key to return to the INASET R2 OpenWorX main menu window Returning a Call To return a call use the cursor key on the INASET R2 lower panel to highlight an entry in the Inbound Calls list Press the Dial key to pla...

Page 105: ...lls The OpenWorX Outbound Calls application allows you to track all calls dialed from your INASET R2 phone Using Outbound Calls To use Outbound Calls from the OpenWorX Applications menu Figure 6 10 press the Outbound function key Figure 6 19 OpenWorX Applications menu window ...

Page 106: ...Use the Next and Prev INASET R2 keys to display additional pages Press the function key for Speed to open the Speed Dial Add window to add a selected inbound caller to your Speed Dial list Press the Home key to return to the INASET R2 OpenWorX main menu window Making a Call To make a call use the cursor key to highlight an entry in the Outbound Calls list Press the function key for Dial to place a...

Page 107: ...e away from your office This information will then display in the directory when someone references your name Using Status To use Location Status press the Exit key on the INASET R2 phone Figure 6 10 to access the next set of function key labels then press the Status function key Figure 6 21 OpenWorX Applications menu window NOTE directory highlight the entry on the Personal Directory window then ...

Page 108: ...m the Status list This information will be shown to those needing to contact you Step 2 Press the cursor key down and select the Return Time when you will be returning to your office Step 3 Press the cursor key down and enter using the dial keys the Return Day day of the month you will be returning Step 4 Press the cursor key down and select the Return Month Step 5 Press the cursor key down and se...

Page 109: ...ou should clear your location status information To clear your location status Figure 6 23 Location Status Clearing Your Location window Step 1 Select Status from the OpenWorX Applications menu Step 2 In the Location Status window press the function key for Clear to clear your previously set location status Messages Status ...

Page 110: ...rn Time hours Press the cursor key down and enter your return time minutes using the dial keys Step 3 Press the cursor key down then press the cursor key left right to select AM or PM Step 4 Press the cursor key down and enter a custom Location Status using the dial keys Step 5 Press the cursor key down and enter an Alternate Number if needed using the dial keys Step 6 Press the function key for O...

Page 111: ...enWorX messages which can be sent to you by Business Attendant System receptionists Desktop users or other INASET R2 users Using Message Reader To use Message Reader press the Exit key on the INASET R2 phone Figure 6 25 to access the next set of function key labels then press the Messages function key Figure 6 25 OpenWorX Applications menu window ...

Page 112: ... the OpenWorX Applications menu the Message Reader window displays Figure 6 26 Figure 6 26 Message Reader window Use the Next and Previous INASET R2 keys to display additional pages Press the Delete key to delete a message entry Press the Home key to return to the INASET R2 OpenWorX main menu window Messages Status ...

Page 113: ... function key for View to view the message of the selected entry The Message Reader View window displays Figure 6 27 Figure 6 27 Message Reader View window Step 1 Review your message information Step 2 Press the function key for Done to return to the Message Reader main window Returning a Call To return a call press the Dial key to place a call to the number displayed in the Number field Messages ...

Page 114: ...and external directories on incoming calls Figure 6 28 The user can easily return to the previous screen by pressing the appropriate function key The screen will return to the previous state automatically once the call is disconnected Figure 6 28 Call Information Pop up screen Table 6 6 Call Information Color Definitions Display Information Color Appearance Personal Directory Blue Speed Dial Green...

Page 115: ... R2 Menu It is also possible to access the OpenWorX Applications menu by pressing the Menu key on the INASET R2 lower panel Figure 6 29 followed by the NECAM OWX function key as shown in Figure 6 30 Accessing OpenWorX Using the Menu Key Figure 6 29 INASET R2 Phone Menu ...

Page 116: ...Network Application Mode 6 37 INASET R2 User Guide Revision 1 Figure 6 30 INASET R2 Menu Network Mode window ...

Page 117: ...6 38 Network Application Mode INASET R2 User Guide Revision 1 ...

Page 118: ...For additional information or support on this NEC product contact your NEC representative ...

Page 119: ...INASET R2 for the NEAX 2400 IPX User Guide NDA 30257 Revision 1 ...

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