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Kyocera TASKalfa 250ci, Operation Manual

The Kyocera TASKalfa 250ci is a high-performance multifunctional printer equipped with advanced features. This versatile device comes with an easy-to-understand Operation Manual, available for free download from our website. Get the most out of your printer by referring to the comprehensive manual for efficient and hassle-free operation.

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OPERATION GUIDE

Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

250ci/300ci/400ci/500ci

Summary of Contents for TASKalfa 250ci

Page 1: ...OPERATION GUIDE Please read this Operation Guide before using this machine Keep it close to the machine for easy reference 250ci 300ci 400ci 500ci ...

Page 2: ...We recommend the use of our own brand supplies We will not be liable for any damage caused by the use of third party supplies in this machine In this Operation Guide TASKalfa 250ci 300ci 400ci 500ci are referred to as 25 25 ppm model 30 30 ppm model 40 40 ppm model and 50 40 ppm model respectively Included Guides The following guides are supplied with the machine Refer to them as necessary Operati...

Page 3: ...tion are indicated inside the symbol Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function WARNING Indicat...

Page 4: ... and Time 2 8 Network Setup LAN Cable Connection 2 10 Installing Software 2 12 COMMAND CENTER Settings for E mail 2 13 Sending E mail 2 14 Loading Paper 2 16 Loading Originals 2 28 3 Basic Operation Power On Off 3 2 Low Power Mode and Auto Low Power Mode 3 4 Sleep and Auto Sleep 3 5 Adjusting the Operation Panel Angle 3 6 Login Logout 3 7 Selecting Color Mode 3 8 Enter key and Quick No Search key ...

Page 5: ...tinuous Scan 4 42 Auto Image Rotation 4 44 Negative Image 4 45 Mirror Image 4 46 Job Finish Notice 4 47 File Name 4 49 Priority Override 4 50 Repeat Copy 4 51 OHP Backing Sheet Mode 4 53 Program Copying and Sending 4 55 Registering Shortcuts Copy Send and Document Box Settings 4 57 5 Sending Functions Original Size Selection 5 2 Sending Size Selection 5 4 Zoom 5 6 Centering 5 7 Mixed Sized Origina...

Page 6: ...rdering Print Jobs 7 15 Checking the Remaining Amount of Toner and Paper 7 16 Device Communication 7 17 8 Default Setting System Menu Common Settings 8 2 Copy Settings 8 33 Sending Settings 8 38 Document Box Settings 8 41 Printer Settings 8 44 Printing Reports Sending Notice 8 51 Adjustment Maintenance 8 54 Date Timer 8 66 Editing Destination Address Book Adding One Touch Keys 8 71 Internet Browse...

Page 7: ... Paper Jams 10 15 11 Management User Login Administration 11 2 Job Accounting 11 15 Data Security Kit Operations 11 31 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 7 Paper Appendix 10 Specifications Appendix 19 Glossary Appendix 29 Index Index 1 ...

Page 8: ...machine Administrator tasks It copies It prints Copying with specific settings Printing Documents Stored in Removable USB Memory Print via a network 1 For more information refer to the Printer Driver User Guide Connecting Cables Network Setup LAN Cable Connection Install the printer driver on your computer 1 What you want to do Setup Loading Paper 2 16 Copying Functions 4 1 Printing Documents Stor...

Page 9: ...lder on the destination computer Place the originals on the platen Plug the USB memory 1 If the destination is not stored in the address book you can send by entering the address directly Setup Send as E mail Send to Folder SMB Saving Documents to USB Memory What you want to do Sending 3 31 1 Sending Functions 5 1 Operation Saving Documents to USB Memory Scan to USB 6 22 Editing Destination Addres...

Page 10: ...LAN Cable Connection Install the Network FAX Driver on your computer 1 1 For more information refer to the Network FAX Driver Operation Guide 2 If the destination is not stored in the address book you can send the FAX by entering the address directly Setup What you want to do Selection of Transmit Terminal Identification TTI 2 3 on the FAX System Q Operation Guide Loading Paper 2 16 FAX Operation ...

Page 11: ... fingers or other objects may become caught or pinched and this can result in injury Label inside the machine Laser radiation warning High temperature inside Do not touch parts in this area because there is a danger of getting burned NOTE Do not remove these labels Do not incinerate toner and toner container Dangerous sparks may cause burn High temperature inside Do not touch parts in this area be...

Page 12: ...s space as shown below Leave adequate space especially around the rear cover to allow air to be properly ventilated out of the machine Other precautions The service environmental conditions are as follows Temperature 50 to 90 5 F 10 to 32 5 C but humidity should be 70 or less when temperature is 90 5 F 32 5 C Humidity 15 to 80 but temperature should be 86 F or less 30 C or less when humidity is 80...

Page 13: ...o maintain the appropriate environment for copy work it is suggested that the room be properly ventilated Power supply Grounding the machine WARNING Do not use a power supply with a voltage other than that specified Avoid multiple connections in the same outlet These types of situations present a danger of fire or electrical shock Plug the power cord securely into the mains power outlet and the po...

Page 14: ...re is a danger of personal injury fire electrical shock or exposure to the laser If the laser beam escapes there is a danger of it causing blindness If the machine becomes excessively hot smoke appears from the machine there is an odd smell or any other abnormal situation occurs there is a danger of fire or electrical shock Turn the main power switch off immediately be absolutely certain to remove...

Page 15: ...onsult with your service representative in regard to the cost of cleaning the internal parts of the machine Other precautions Do not place heavy objects on the machine or cause other damage to the machine Do not open the front cover turn off the main power switch or pull out the power plug during copying When lifting or moving the machine contact your service representative When moving the machine...

Page 16: ...ater If coughing develops contact a physician If you do happen to ingest toner rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach If necessary contact a physician If you do happen to get toner in your eyes flush them thoroughly with water If there is any remaining tenderness contact a physician If toner does happen to get on your skin wash with soap a...

Page 17: ...osed in accordance with the relevant regulations Store the machine while avoiding exposure to direct sunlight Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity If the machine will not be used for an extended period of time remove the paper from the cassette and the Multi Purpose MP Tray return it to its original package and...

Page 18: ...ective housing and sealed within the external covers never permits the laser beam to escape 2 The CDRH Act A laser product related act was implemented on Aug 2 1976 by the Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration FDA This act prohibits the sale of laser products in the U S without certification and applies to laser products manufactured after Aug 1 19...

Page 19: ...r beam which is invisible Shown at below is the label located on the cover of the optical unit 4 Maintenance For safety of the service personnel follow the maintenance instructions in the other section of this manual 5 Safety switch The power to the laser unit is cut off when the front cover is opened ...

Page 20: ...his equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different ...

Page 21: ...f purchase In order to obtain performance of this warranty the Customer must immediately notify the Authorized Kyocera Dealer from whom the product was purchased If the Kyocera Dealer is not able to provide service write to Kyocera at the address below for the name and address of the Authorized Kyocera Dealer in your area or check Kyocera s website at www kyoceramita com us This warranty does not ...

Page 22: ...er Copying Scanning the following items is prohibited and may be penalized by low It may not be limited to these items Do not knowingly copy scan the items that are not to be copied scanned Paper money Bank note Securities Stamp Passport Certificate Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above ...

Page 23: ... your machine This chapter provides information on the following topics Legal Information xxii Regarding Trade Names xxiii Energy Saving Control Function xxvii Automatic 2 Sided Copy Function xxvii Paper Recycling xxvii Energy Star ENERGY STAR Program xxvii About this Operation Guide xxviii ...

Page 24: ...xxii OPERATION GUIDE Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited ...

Page 25: ...e is a registered trademark of Apple Computer Inc TypeBankG B TypeBankM M and Typebank OCR are trademarks of TypeBank All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc Helvetica Palatino and Times are registered trademarks of Linotype Hell AG ITC Avant Garde Gothic ITC Bookman ITC ZapfChancery and ITC ZapfDingbats are registered trad...

Page 26: ...ject must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact openssl core openssl org 5 Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project 6 Redistributions of any form whatsoever must retain the following...

Page 27: ...ns and the following disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the following acknowledgment This product includes cryptographic software written by Eric Young eay cryptsoft com The word cryptographic can be left out if the rouines from the library being used are not cryp...

Page 28: ...r destroy all copies of the Software and Typefaces and documentation as requested 6 You agree that you will not modify alter disassemble decrypt reverse engineer or decompile the Software 7 Monotype Imaging warrants that for ninety 90 days after delivery the Software will perform in accordance with Monotype Imaging published specifications and the diskette will be free from defects in material and...

Page 29: ... 25 ppm and 30 30 ppm models 45 minutes for 40 40 ppm model or 60 minutes for 50 40 ppm model have passed since the device was last used The amount of time of no activity that must pass before Sleep is activated may be lengthened For more information see Sleep and Auto Sleep on page 3 5 Automatic 2 Sided Copy Function This device includes 2 sided copying as a standard function For example by copyi...

Page 30: ... Job Cancel Explains how to check the job status and job history and how to cancel jobs being printed or waiting to print Also explains how to check the remaining paper and device status and how to cancel fax transmission Chapter 8 Default Setting System Menu Describes the System Menu options for general machine operation Chapter 9 Maintenance Describes cleaning and toner replacement Chapter 10 Tr...

Page 31: ...c Indicates a message displayed on the touch panel Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 3 5 Note Indicates supplemental information or operations for reference NOTE Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Caution Indicates ...

Page 32: ...Guide continuous operation of the keys on the touch panel is as follows Actual procedure Description in this Operation Guide Press Copy Press Next of Quick Setup Press twice Press Change of Original Image Press Copy Next of Quick Setup twice and then Change of Original Image ...

Page 33: ...ate the orientation of the original paper Placement direction Indicated size The size of the original paper that can be used depends on the function and source tray For further details refer to the page detailing that function or source tray Vertical direction A4 B5 A5 B6 A6 16K Letter Statement For the originals paper dimension A is longer than B Horizontal direction A4 R B5 R A5 R B6 R A6 R 16K ...

Page 34: ...TION GUIDE Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel Placement direction Originals Paper Vertical direction Horizontal direction ...

Page 35: ...OPERATION GUIDE 1 1 1 Part Names This chapter identifies the machine parts and operation panel keys Operation Panel 1 2 Machine 1 4 ...

Page 36: ...he address book screen Switches the touch panel display to enlarged display in the Copy screen or Send screen Displays the Document Box screen Displays the Application screen Displays the Program screen Blinks while data is transmitted Blinks during printing operation Displays help guidance Displays number of sheets printed and number of pages scanned Displays the System Menu Displays the Status J...

Page 37: ...e the machine is accessing the hard disk fax memory or USB memory general purpose item Blinks while data is received Returns settings to their default states Cancels or pauses the printing job in progress Starts copying and scanning operations and processing for setting operations Finalizes numeric key entry and finalizes screen during setting of functions Operates linked with the on screen OK Rec...

Page 38: ...ndicator 7 Left Cover 1 Lever 8 Left Cover 2 Indicator 9 Left Cover 2 10 Left Cover 3 11 Handles 12 Clip Holder 13 Operation Panel 14 Attention Indicator Lights or blinks when an error occurs and a job is stopped 15 Receive Indicator Blinks while data is received 16 Front Cover 17 Cassette 1 18 Cassette 2 1 2 3 4 5 7 8 10 11 12 13 14 15 16 17 18 6 9 ...

Page 39: ...21 Toner Container Release Lever Cyan 22 Toner Container Cyan 23 Toner Container Release Lever Yellow 24 Toner Container Yellow 25 Toner Container Release Lever Black 26 Toner Container Black 27 Cleaning Brush 28 Waste Toner Box 29 Waste Toner Tray 30 Release button 19 20 21 22 23 24 25 26 27 28 29 30 ...

Page 40: ...en Knob 36 Paper Width Adjusting Tab 37 Paper Length Guide 38 Handles 39 Multi Purpose Tray 40 Paper Width Guide 41 Option Interface Slot OPT2 42 USB Port A2 43 Network Interface Connector 44 USB Interface Connector B1 45 Option Interface Slot OPT1 46 Main Power Switch 36 41 42 43 44 46 32 31 37 38 39 40 35 34 33 45 ...

Page 41: ...and originals Check bundled items 2 2 Determining the Connection Method and Preparing Cables 2 3 Connecting Cables 2 5 Switching the Language for Display Language 2 7 Setting Date and Time 2 8 Network Setup LAN Cable Connection 2 10 Installing Software 2 12 COMMAND CENTER Settings for Network and Transmission 2 13 Sending E mail 2 14 Loading Paper 2 16 Loading Originals 2 28 ...

Page 42: ...ned in the Included CD ROM The following documents are contained in the included CD ROM Product Library Refer to them as necessary Documents KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide TWAIN WIA Driver Operation Guide KM NET for Direct Printing Operation Guide Scan to SMB PC Setup Guide PRESCRIBE Commands Technical Reference PRESCRIBE Command...

Page 43: ... FAX Option Send FTP Sends the scanned image as a data file on the FTP Send E mail Sends the image data of scanned originals to the desired recipient as a file attached to an E mail message Send SMB Saves the scanned image as a data file on your PC MFP FAX Administrator s PC COMMAND CENTER Network settings Scanner default settings User and destination registration Network FAX Option TWAIN Scanning...

Page 44: ...rding to the interface you use Available Standard Interfaces Function Interface Necessary Cable Printer Scanner Network FAX Function available when using optional fax kit For details on Network FAX refer to the Fax Kit Operation Guide Network interface LAN 10Base T or 100Base TX Shielded Printer USB interface USB2 0 compatible cable Hi Speed USB compliant Max 5 0 m Shielded ...

Page 45: ...the Power key on the operation panel Check that the Power indicator and the memory indicator are off After this turn off the main power switch 2 Connect the LAN cable to the network interface located on right side of the body 3 Connect the other end of the cable to the hub 4 Configure the network For details refer to Network Setup LAN Cable Connection on page 2 10 Check that the indicators are off...

Page 46: ...tor and the memory indicator are off After this turn off the main power switch 2 Connect the USB cable to the appropriate interface located on the right side of the body 3 Connect the other end of the cable to the PC Connecting the Power Cable Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT Only use the power cable that comes with the machin...

Page 47: ...he language 1 Press the System Menu key 2 Press Common Settings and then Change of Language 3 Press the key for the language you want to use 4 Press OK The touch panel language will be changed Common Settings Language Set the language to use for the touch panel display English Français Deutsch Italiano ǸțșșȒȐȑ Nederlands Español Cancel OK Status 10 10 2008 10 10 Português ...

Page 48: ...he date and time 1 Turn on the main power switch 2 Press the System Menu key 3 Press Date Timer and then Change of Time Zone 4 Select the region NOTE Press or to view the next region 5 Press Off or On of Summer Time and press OK NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear 6 Press Change of Date Time Date Timer Time Zone Set time zone...

Page 49: ...Use OPERATION GUIDE 2 9 2 7 Set the date and time Press or in each setting 8 Press OK Date Timer Date Time Set the date and time Off Day Month Year Second Minute Hour 2008 10 10 31 10 10 Status 10 10 2008 10 10 Cancel OK ...

Page 50: ...ion screen appears Enter a login user name and password and press Login Refer to Adding a User on page 11 4 for the default login user name and password TCP IP IPv4 Setup by Entering IP Addresses Set up TCP IP to connect to the Windows network Set the IP addresses subnet masks and gateway addresses The default settings are TCP IP Protocol On DHCP On Bonjour Off NOTE Prior to the IP address entries...

Page 51: ...ct whether or not to use the DHCP server The default setting is On Use the procedure below to specify the DHCP setting 1 Press the System Menu key 2 Press System Next of Network and then Next of TCP IP Setting 3 Press Change of TCP IP 4 Press On and then press OK 5 Press Change of IPv4 6 Press DHCP 7 Press On or Off of DHCP and then press OK 8 After changing the setting restart the system or turn ...

Page 52: ... On or Off 4 Press OK 5 After changing the setting restart the system or turn the machine OFF and then ON again For detailed information on restarting the system refer to Restarting the System on page 8 88 Installing Software Install appropriate software on your PC from the included Product Library CD ROM Product Library if you want to use the printer function of this machine or perform TWAIN WIA ...

Page 53: ...ide The procedure for accessing COMMAND CENTER is explained below 1 Launch your Web browser 2 In the Address or Location bar enter the machine s IP address E g http 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as their current status 3 Select a category from the navigation bar on the left of the screen The values for each category must be set s...

Page 54: ...oaded onto this machine as E mail attachments check the following The network environment used to connect this machine to the mail server A full time connection via a LAN is recommended SMTP Settings Use COMMAND CENTER to register the IP address or host name of the SMTP server If limits have been set on the size of E mail messages it may not be possible to send very large E mails The procedure for...

Page 55: ...aximum length of the login user name is 64 characters Login Password When Other is selected for Authenticate the password set here will be used for authentication The maximum length of the login password is 64 characters POP before SMTP Timeout Set the amount of time to wait before time out in seconds when you have selected POP before SMTP as the Authentication Protocol Test This will test if the ...

Page 56: ...olded straighten it before loading Paper that is curled or folded may cause a jam CAUTION If you copy onto used paper paper already used for copying do not use paper that is stapled or clipped together This may damage the machine or cause poor image quality NOTE If printouts are curled or not neatly stapled turn the stack in the cassette upside down Avoid exposing opened paper to high temperatures...

Page 57: ...rface coating Such papers may cause paper jams or other faults When using media types other than plain paper such as recycled or colored paper always specify the media type setting Refer to Specifying Paper Size and Media Type for the Cassettes on page 2 24 The cassettes can hold paper with weights up to 163 g m2 If you are using a paper weight between 106 and 163 g m2 set the media type to Thick ...

Page 58: ...e and metric size A B sizes follow the steps below to adjust the size switch 1 Holding the paper width adjusting tab move the paper width guide to a position other than that of the paper 2 Turn the size switch A 90 3 Move the size lever B up C or down I C metric size centimeters A B sizes I inch size 4 Turn the size switch 90 to lock it 4 Align the paper flush against the left side of the cassette...

Page 59: ...t adjusting these guides may cause skewed feeding and paper jams Be sure that the paper length and width guides rest securely against the paper If there is a gap readjust the guides to fit the paper 5 Insert the appropriate paper size card in the slot to indicate the size of the paper inside 6 Gently push the cassette back in NOTE If the machine will not be used for a prolonged period protect all ...

Page 60: ...weight of 106 g m2 or more set the media type to Thick The capacity of the multi purpose tray is as follows A4 or smaller plain paper 80 g m2 recycled paper or color paper 100 sheets B4 or larger plain paper 80 g m2 recycled paper or color paper 50 sheets Hagaki 30 sheets OHP film 10 sheets Envelope DL Envelope C5 Envelope 10 Commercial 10 Monarch Youkei 4 Youkei 2 10 sheets NOTE When you load cus...

Page 61: ...Curled paper must be uncurled before use Straighten the top edge if it is curled When loading paper into the multi purpose tray check that there is no paper left over in the tray from a previous job before loading the paper If there is just a small amount of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new...

Page 62: ...the paper width guides to the width of the envelope Acceptable Envelope Size Hagaki 148 100 mm Oufuku Hagaki 148 200 mm Youkei 2 162 114 mm Youkei 4 235 105 mm Monarch 3 7 8 7 1 2 Envelope 10 Commercial 10 4 1 8 9 1 2 Envelope DL 110 220 mm Envelope C5 162 229 mm Executive 7 1 4 10 1 2 Envelope 9 Commercial 9 3 7 8 8 7 8 Envelope 6 Commercial 6 3 4 3 5 8 6 1 2 ISO B5 176 250 mm Envelope C4 229 324...

Page 63: ... load envelopes orientation and facing will differ depending on the type of envelope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2 26 When you load envelopes or cardstoc...

Page 64: ...h Quality Rough and Custom 1 to 8 Selection Item Selectable Size Type Paper Size Auto Paper size is automatically detected and selected Select whether the paper is in Metric size or in Inch size Standard Sizes 1 Select from the standard sizes Selectable paper sizes are as follows Inch size Ledger Letter R Letter Legal Statement R 8 5 13 5 and Oficio II Metric size A3 B4 A4 A4 R B5 B5 R A5 R and Fo...

Page 65: ...o select the paper size press Standard Sizes 1 or Standard Sizes 2 and select the paper size 5 Press OK The previous screen reappears 6 Press Change of Media Type and select the media type Then press OK Common Settings Paper Size Set cassette paper size Standard Sizes 1 Auto Status 10 10 2008 10 10 Ledger Letter Standard Sizes 2 Letter Legal Statement 8 5x13 5 OficioII Cancel OK Common Settings Me...

Page 66: ...nch size A3 A4 R A4 A5 R A6 R B4 R B5 R B5 B6 R Folio 8K 16K R and 16K Metric size Ledger Letter R Letter Legal Statement R Executive 8 5 13 5 Oficio II 8K 16K R and 16K Others Select from special standard sizes and custom sizes Selectable paper sizes are as follows ISO B5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 3 4 Envelope Monarch Envelope DL Envelope C5 Envelop...

Page 67: ...ge of Media Type and select the media type Then press OK Common Settings Multi Purpose Tray Setting Set the multi purpose tray paper size Standard Sizes 1 Auto Standard Sizes 2 Others Size Entry Ledger Letter Letter Legal Statement 8 5x13 5 Executive Status 10 10 2008 10 10 Cancel OK OficioII Common Settings Paper Size Set the multi purpose tray paper size Standard Sizes 1 X 5 83 17 00 17 Auto Sta...

Page 68: ...s installed open the document processor Before opening the document processor be sure that there are no originals left on the original table or on the original eject table Originals left on the original table or on the original eject table may fall off when the document processor is opened Keep the document processor open if the original is 40 mm or thicker 2 Place the original Put the scanning si...

Page 69: ... the original cover IMPORTANT Do not push the original cover forcefully when you close it Excessive pressure may crack the platen glass NOTE Shadows may be produced around the edges and in the middle of open faced originals CAUTION Do not leave the document processor open as there is a danger of personal injury ...

Page 70: ... such as OHP film Carbon paper Originals with very slippery surfaces Originals with adhesive tape or glue Wet originals Originals with correction fluid which is not dried Irregularly shaped non rectangular originals Originals with cut out sections Crumpled paper Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam Originals bound with clips or st...

Page 71: ...t the originals If there is a gap readjust the original width guides The gap may cause the originals to jam Ensure that loaded originals do not exceed the level indicator Exceeding the maximum level may cause the originals to jam see the figure Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last not first Original plac...

Page 72: ...Preparation before Use 2 32 OPERATION GUIDE ...

Page 73: ...sting the Operation Panel Angle 3 6 Login Logout 3 7 Touch Panel Display 3 11 Original Preview 3 12 Copying 3 13 Reserve Copy 3 23 Staple 3 25 Punching 3 27 Printing Printing from Applications 3 29 Sending 3 31 Specifying Destination 3 37 Using Document Box 3 40 Basic Operation for Document Box 3 42 Canceling Jobs 3 49 Quick Setup Screen 3 50 Using the Internet Browser 3 53 ...

Page 74: ...d turn the main power switch on NOTE If the optional Data Security Kit is installed a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on IMPORTANT When turning off the main power switch do not turn on the main power switch again immediately Wait more than 5 seconds and then turn on the main power switch ...

Page 75: ...ause damage In case of not using the machine for a extended period of time CAUTION If this machine will be left unused for an extended period e g overnight turn it off at the main power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution If the optional Fax kit is installed note that turning the machine ...

Page 76: ...arrives while the machine is in Low Power Mode when using the optional fax the machine automatically wakes up and starts printing To resume perform one of the following actions The machine will be ready to operate within 30 seconds Press any key on the operation panel Open the original cover or the optional document processor Place originals in the optional document processor Note that ambient env...

Page 77: ...fax data is printed out while the operation panel also remains unlit To resume press the Power key The 25 25 ppm or 30 30 ppm model will be ready to use within 30 seconds while the 40 40 ppm or 50 40 ppm model will be ready within 45 seconds Note that ambient environmental conditions such as ventilation may cause the machine to respond more slowly Auto Sleep Auto Sleep automatically switches the m...

Page 78: ...Basic Operation 3 6 OPERATION GUIDE Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever ...

Page 79: ...me and press OK NOTE Refer to the Character Entry Method on Appendix 7 for details on entering characters 3 Press Login Password Press Keys to enter the login data using the numeric keys 4 Enter the password and press OK 5 Check the login user name and password are correct and press Login NOTE If Network Authentication is selected as the user authentication method either Local or Network can be se...

Page 80: ... White key to select the color mode 4 Specify the required settings for copying 5 Press the Start key NOTE You can fine tune the color mode from the touch panel Copying You can use Single Color copying in Cyan Green etc page 4 15 Sending Storing You can select Auto Color Color Gray Auto Color Color B W or Grayscale page 5 24 You can also change the default color mode for copying and sending storin...

Page 81: ...e same action as OK 2 To copy using the selected paper press the Enter key or OK Using the Quick No Search key Use the Quick No Search keys to perform an action by simply entering a number directly using the numeric keys For example you can specify the speed dial for a transmission destination or recall a stored program by its program number The Quick No Search key performs the same action as the ...

Page 82: ...itted The basic send screen appears and the specified destination appears in the destinations list Status 2008 10 10 10 10 Original Sending Data Format Quick Setup Destination Color Image Quality Advanced Setup Destination Detail Address Book Folder Path Entry E mail Addr Entry 1 100 AAA BBB FFF GGG HHH III JJJ 0001 0006 0007 0008 0009 0010 1 10 i FAX Addr Entry FAX No Entry WSD Scan Place origina...

Page 83: ...hing Quick Setup Layout Edit Advanced Setup Status 10 10 2008 10 10 Shortcut 1 Shortcut 4 Shortcut 3 Shortcut 2 Shortcut 6 Shortcut 5 Letter Original Zoom Paper 100 Letter Staple Punch Off 2 in 1 Combine 2 sided 2 sided Duplex Normal 0 Density Paper Selection Auto Zoom 100 Press Start key to start printing Press Cancel to change settings Original position Size orientation of original and paper Pap...

Page 84: ...settings NOTE If you scan a multi page original only the first page is previewed 5 If there is no problem with the preview image press the Start key Copying begins Copy Image Preview Ready to copy Copies Color Image Quality Org Paper Finishing Quick Setup Layout Edit Advanced Setup Status 10 10 2008 10 10 Shortcut 1 Shortcut 4 Shortcut 3 Shortcut 2 Shortcut 6 Shortcut 5 Original Zoom Paper 100 Sta...

Page 85: ...ected automatically To change the paper size press Org Paper Finishing Paper Selection and select the desired paper source NOTE Select paper size manually if necessary instead of using automatic paper selection 4 Use the numeric keys to enter the copy quantity Specify the desired number up to 999 5 Press the Start key to start copying 6 Remove the finished copies from the top tray Place original C...

Page 86: ...ensity 4 Adjust density manually pressing 3 Lighter to 3 Darker You can change the density level 3 Lighter to 3 Darker in half steps To change density adjustment from Manual to Auto press Auto 5 Press OK 6 Press the Start key Copying begins Density Adjustment Option Description Manual Adjust density using 7 or 13 levels Auto Optimum density is selected according to the density of the original Stat...

Page 87: ... key Copying begins Image Quality Option Description Text Photo For originals with both text and photographs Photo For photos taken with a camera Printed Photo For photos printed in magazines etc Text For originals primarily consisting of text Map For maps etc Printed Document For documents printed from this machine Status Ready to copy Copies Cancel OK Original Image Text Select original image ty...

Page 88: ...nifications The following magnifications are available Letter R Ledger 129 Statement R 64 A3 141 A5 70 A4 25 400 Model Zoom Level OriginalCopy Inch Models 100 Auto 400 Max 200 STMT Ledger 154 STMT Legal 129 Letter Ledger 121 Legal Ledger 78 Legal Letter 77 Ledger Legal 64 Ledger Letter 50 Ledger STMT 25 Min Metric Models 100 Auto 400 Max 200 A5 A3 141 A4 A3 A5 A4 127 Folio A3 106 11 15 A3 90 Folio...

Page 89: ...nge the displayed magnifications of X horizontal and Y vertical You can also enter the magnification directly using the numeric keys by pressing Keys Press Original Orientation to select orientation of the originals either Top Edge Top or Top Edge Left Then press OK 5 Press OK 6 Press the Start key Copying begins Y X Status 10 10 2008 10 10 Cancel OK Zoom Place original Add Shortcut 25 400 Standar...

Page 90: ...tated 180 Copies can be bound on the top edge facing the same orientation when turning the pages Two sided to One sided Copies each side of a two sided original onto two individual sheets The optional document processor is required The following binding options are available Binding Left Right Images on the second sides are not rotated Binding Top Images on the second sides are rotated 180 Two sid...

Page 91: ... open book original with facing pages NOTE The following sizes of originals and paper are supported in Book to Two sided mode Original Ledger Letter R A3 B4 A4 R B5 R A5 R and 8K Paper Letter A4 and B5 The procedure for using two sided duplex copying is explained below 1 Press the Copy key 2 Place the originals on the platen 3 Press Layout Edit and then Duplex 4 Select the desired Duplex option 2 ...

Page 92: ...al placed on the platen is scanned replace it with the next one Then press the Start key After scanning all originals press Finish Scan to start copying Collate Offset Copying The machine can collate and offset at the same time as it copies You can use the Collate Offset copy function for tasks such as those shown below Collate Scan multiple originals and deliver complete sets of copies as require...

Page 93: ...egregated after each set of copies or after each page NOTE The optional document finisher or 3 000 sheet document finisher is required The procedure for using collate offset copying is explained below 1 Press the Copy key 2 Place the originals on the platen 3 Press Org Paper Finishing and then Collate Offset 4 To use collate copying press On of Collate To use offset copying press Each Set of Offse...

Page 94: ...for Collate press Off or Each Page of Offset 5 Press OK 6 Press the Start key Copying begins Off Each Page Off On Collate Offset Offset Ready to copy Copies Status 10 10 2008 10 10 Cancel OK Add Shortcut Collate Preview Original Zoom Paper 100 Place original ...

Page 95: ...pying screen appears on the touch panel during printing 1 Press Reserve Next The default screen for copying appears 2 Place the originals onto the machine for reserving copy and configure the copy settings 3 Press the Start key The machine starts scanning the originals When the current print job ends the reserved copy job is printed Place original Copy Image Preview Ready to copy Copies Color Imag...

Page 96: ... 8 70 1 Press the Interrupt key Ready for interrupt copy is displayed The current print job is temporarily interrupted 2 Place the originals onto the machine for interrupt copy and configure the copy settings 3 Press the Start key to start interrupt copying 4 When interrupt copying ends press the Interrupt key The machine resumes the paused print jobs Place original Copy Image Preview Ready for in...

Page 97: ...g requires the folding unit The following stapling options and orientations are available Cassette Paper Load Direction Cassette Paper Load Direction 3 000 Sheet Document Finisher Document Finisher 3 000 Sheet Document Finisher Document Finisher Original Orientation Top Edge Back Edge Original Orientation Top Edge Back Edge Original Orientation Left Top Edge Left top corner Original Orientation Le...

Page 98: ... saddle stitching refer to Booklet from Sheets on page 4 29 5 Press Original Orientation to choose orientation of the originals either Top Edge Top or Top Edge Left Then press OK 6 Press OK 7 Press the Start key Copying begins Staple Punch Top Right Staple Top Left 2 staples Top 2 staples Right Ready to copy Copies Status 10 10 2008 10 10 Cancel OK Add Shortcut Preview Original Zoom Paper 100 Plac...

Page 99: ...ns of the original and corresponding punch positions are as follows NOTE The inch model provides two hole and three hole punching The metric model provides two hole and four hole punching Follow the steps as below for punching 1 Press the Copy key 2 Place the originals on the platen 3 Press Org Paper Finishing and then press Staple Punch Original Copy Document processor Platen Orientation of Origi...

Page 100: ...e the next original and press the Start key Copying begins If all original pages have been scanned press Finish Scan Copying begins Staple Punch Top Right Staple Top Left 2 staples Top 2 staples Right Ready to copy Copies Status 10 10 2008 10 10 Cancel OK Add Shortcut Preview Original Zoom Paper 100 Place original Top Edge Top Original Orientation Punch Off Off Bind and Fold 2 staples Left 2 holes...

Page 101: ...ry 1 Create a document using an application 2 Click File and select Print in the application The Print dialog box appears 3 Click the button next to the Name field and select this machine from the list 4 Enter the desired print quantity in the Number of copies box Enter any number up to 999 When there is more than one document select Collate to print out one by one in the sequence of the page numb...

Page 102: ...If you choose Auto Select papers are supplied automatically from the paper source loaded with paper of optimum size and type To print on special paper such as envelope or thick paper place it on the multi purpose tray and select MP Tray 8 Select paper orientation either Portrait or Landscape to match the orientation of the document Selecting Rotate 180 will print the document rotated 180 9 Click O...

Page 103: ...ch keys When the PC Folder SMB FTP is selected it is necessary to share the destination folder For setting up the PC Folder contact your administrator Creating Registering a Document Box when a Document Box is selected as the destination Detailed transmission settings to select a Document Box as the destination or to print and send the image at the same time Follow the steps below for basic sendin...

Page 104: ...appear In this event press Cancel to display the screen for sending 2 Press E mail Addr Entry and then E mail Address NOTE Destination can be specified using the Address Book or the One Touch Keys Refer to Specifying Destination on page 3 37 3 Enter destination E mail address and press OK 4 Press Next Dest and repeat steps 3 to specify the destination Up to 100 E mail addresses can be specified NO...

Page 105: ...th Entry and then SMB or FTP NOTE Destination can be specified using the Address Book or the One Touch Keys For details refer to Specifying Destination on page 3 37 3 Enter host name path login user name and login password Press the key of each item to first display the entry screen Status 10 10 2008 10 10 Original Sending Data Format Quick Setup Destination Color Image Quality Advanced Setup Dest...

Page 106: ... J K L Z X C V B N M Input characters Limit characters 0 126 Item Data to be entered Max characters Host Name Host name or IP address of the PC to receive the data Up to 64 characters Path Path to the receiving folder such as follows For example User ScanData Up to 128 characters Login User Name User name to access the PC For example abcdnet james smith Up to 64 characters Login Password Password ...

Page 107: ...ation list Item Data to be entered Max characters Host Name Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder For example User ScanData Otherwise the data will be saved in the home directory Up to 128 characters Login User Name FTP server login user name Up to 64 characters Login Password FTP server login password Up to 64 characters To specify a port numb...

Page 108: ...for the FTP transmission destination Select Auto DES 3DES or AES as the encryption method Status 10 10 2008 10 10 Original Sending Data Format Quick Setup Destination Color Image Quality Advanced Setup Destination Detail ABCD abcd efg com Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD Auto FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Ad...

Page 109: ...ress the check box and remove the checkmark For details on the external address book refer to KYOCERA COMMAND CENTER Operation Guide 3 Press OK to register the selected destination in the destination list NOTE To delete a destination in the list select the destination and press Delete Status 10 10 2008 10 10 Original Sending Data Format Quick Setup Destination Color Image Quality Advanced Setup De...

Page 110: ...ress Book Sort Addr Book 0001 0002 0005 0004 0003 ABCD abcd efg com TUVW tuvw xyz com Group1 Group2 Group3 Name Register Edit Address Book 1 2 i FAX FAX ABC DEF JKL MNO PQRS TUV WXYZ GHI 0 9 1 2 3 4 Keys used Search type Subjects searched 1 Search by name Search by registered name 2 Search by address number Search by registered address number 3 Advanced search by initial letter Advanced search by ...

Page 111: ...e mail addresses folders etc in a single operation No of broadcast items E mail Up to 100 Folders SMP FTP Total of 10 SMB and FTP FAX Up to 500 i FAX Up to 100 Also depending on the settings you can send and print at the same time Procedures are the same as used in specifying the destinations of respective types Continue to enter E mail address or folder path so that they appear in the destination...

Page 112: ...x These Job Boxes cannot be created or deleted by a user NOTE You can set up the machine so that temporary documents in job boxes are automatically deleted For details refer to Automatic Delete Setting for Temporary Documents on page 6 17 Private Print Stored Job Box page 6 12 In Private Printing you can specify that a job is not printed until you release the job at the operation panel When sendin...

Page 113: ...ox page 6 16 Repeat Copy feature stores the copied original document data in the Job Box and allows to print additional copies later By default up to 32 documents can be stored When power is turned off the original data will be deleted NOTE Repeat Copy function is not available when the optional Data Security Kit is installed Form for Form Overlay Box page 6 18 Image Overlay feature copies the ori...

Page 114: ...ist on page 3 43 NOTE For more information on registering boxes refer to Creating a New Custom Box on page 6 2 You cannot access boxes if you forget your password In this event access the machine using administrator privileges and overwrite your box password 3 Select the box containing the document you want to work with and press Open The document list screen appears You can use this screen for ta...

Page 115: ...egister Edit Box 1 1 Store File Detail Open Custom Box Job Box Removable Memory FAX Box Status 10 10 2008 10 10 0001 10 Box 0002 20 Box 0003 30 User User User 1 2 3 Box 0001 0002 0003 Listing the boxes by number in ascending descending order Listing the boxes by name in alphabetical order Registers new boxes and checks modifies or deletes box information Opens the selected box Displays the details...

Page 116: ...File Detail Preview Close 0002 0003 Selecting more than one document at a time Listing the documents by time of update in ascending descending order Listing the documents by size in ascending descending order Listing the documents by name in alphabetical order Previews the selected document Highlighting a document to display its details with Detail Selecting documents by checking checkboxes Custom...

Page 117: ...it Edit the detail as desired and press OK 4 If you have changed the details press Register and then press Yes in the confirmation screen If you did not change the details press No 5 Press Close The display returns to the default Document Box screen Document Box Removable Memory Register Edit Box No Name Owner Used Area 0001 SALES Anonymous 1 1 Add Detail Edit Delete Close Status 10 10 2008 10 10 ...

Page 118: ...the document or check the document details The operations available in the preview screen are shown below 3 When you have finished previewing documents or checking document details press Close Close Preview No 1 6 2007040410574501 Status 10 10 2008 10 10 Size Resol Color When you have zoomed in you can use these keys to move the displayed area In multiple page documents you can change pages by ent...

Page 119: ...er can gain access and manipulate his her own boxes and the shared boxes Access level Accessibility Administrator User Oper ation Creating a box Yes No Changing box owner Yes No Deleting a box Others Yes No Owner Yes Yes Box infor mation Changing box number Others Yes No Owner Yes No Renaming a box Others Yes No Owner Yes Yes Changing the password to a box Others No No Owner Yes Yes Overwriting th...

Page 120: ...t either Private or Shared Then press OK NOTE For information on specifying other settings refer to Creating a New Custom Box on page 6 2 Working With User Privileges When User Login Administration is Enabled When user login administration is enabled the owner of a box with user privileges set can change the following box information the box name the box password the permission the auto file delet...

Page 121: ... key Job Cancel appears NOTE Pressing the Stop key will not temporarily stop a job that you have already started sending 2 To cancel printing select Cancel and then press Yes in the confirmation screen NOTE If Reserve Next Priority refer to page 8 34 is set to Off The Copying screen appears in the touch panel during printing 1 Press the Stop key or Cancel The current print job is cancelled Cancel ...

Page 122: ...for Registration in the Quick Setup Screen Default registrations and the functions available for registration are as follows Function Default Registration Functions Available for Registration Copying 1 Paper Selection 2 Zoom 3 Density 4 Duplex 5 Combine 6 Staple Punch Paper Selection Zoom Density Duplex Combine Staple Punch Original Orientation Collate Offset Color Selection Original Image Origina...

Page 123: ...ing Size Sending From Box 1 File Format 2 Delete after Transmitted 3 FAX TX Resolution 4 Sending Size File Format Delete after Transmitted FAX TX Resolution Sending Size Printing From Box 1 Paper Selection 2 Delete after Printed 3 Collate Offset 4 Duplex 5 Staple Punch 6 Combine Paper Selection Delete after Printed Collate Offset Duplex Staple Punch Combine Function Default Registration Functions ...

Page 124: ...cement location 4 Press OK A confirmation screen appears Press Yes The Original Image Quality function will be newly registered Key 1 Cancel OK Off Key 2 Key 3 Key 4 Key 5 Key 6 Copy Original Image Register Original Image function on the Quick Setup screen Status 10 10 2008 10 10 ...

Page 125: ... The application list screen appears 2 Press Internet Browser The Internet browser starts up 3 Use the browser screen to browse web pages For information on how to use the browser screen refer to Using the Browser Screen on page 3 54 4 To exit the browser press X Close and then press Yes in the exit confirmation screen The application list screen reappears NOTE You can specify preferences such as ...

Page 126: ...splayed when you are viewing a protected page Loader Progress bar Shows the status of page loading When the browser is loading a web page the loader changes to an animated display Menu Displays the browser setup menu You can use this menu to specify the browser s display magnification set the text encoding scheme and check the server certificate Search Search Internet Retrieval in page Displays a ...

Page 127: ...ess Adjust 4 20 Background Density Adjust 4 21 Combine Mode 4 22 Margin Centering Mode 4 25 Border Erase 4 27 Booklet from Sheets 4 29 Cover Mode 4 32 Form Overlay 4 33 Page Numbering 4 34 Memo Mode 4 36 Poster 4 38 Image Repeat Double Copy 4 40 Continuous Scan 4 42 Auto Image Rotation 4 44 Negative Image 4 45 Mirror Image 4 46 Job Finish Notice 4 47 File Name 4 49 Priority Override 4 50 Repeat Co...

Page 128: ...d Sizes 1 Inch models A3 B4 A4 A4 R B5 B5 R A5 A5 R B6 B6 R A6 R Folio 8K 16K and 16K R Metric models Ledger Legal Letter Letter R Statement Statement R 8 5 13 5 Oficio II 11 15 8K 16K and 16K R Others Select from envelope postcard or the custom sized originals For instructions on how to specify the custom original sizes Custom 1 to 4 refer to Custom Original Size Setup on page 8 5 The input units...

Page 129: ...ys 5 Press OK 6 Press the Start key to start copying Ledger Letter Legal Letter Statement Statement 11x15 8 5x13 5 OficioII Auto Standard Sizes 1 Standard Sizes 2 Others Size Entry Original Size Ready to copy Copies Status 10 10 2008 10 10 Cancel OK Add Shortcut Preview Original Zoom Paper 100 Place original Original Size X Y 2 00 17 00 Keys Keys 17 11 2 00 11 69 Ready to copy Copies Status 10 10 ...

Page 130: ...inals on the platen 3 Press Org Paper Finishing and then Paper Selection 4 Press the key of the paper source corresponding to the required paper size The cassette in which the paper is loaded is selected If Auto is selected the paper matching the size of the original is selected automatically 5 Press OK 6 Press the Start key to start copying Status 10 10 2008 10 10 Cancel OK Paper Selection Auto M...

Page 131: ...gal Letter Letter R Statement 8 5 13 5 Oficio II Executive 8K 16K and 16K R Others Choosefrom non standard sizes and custom sizes ISO B5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 3 4 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 and Custom 1 to 4 Size Entry Enter the size not included in the standard sizes 1 and 2 Inch m...

Page 132: ...ype to select paper type and press OK 7 Press OK For instructions on how to specify the custom paper sizes Custom 1 to 4 refer to Adding a Custom Size and Media Type for Paper to Print on page 8 6 The input units can be changed in the System menu Refer to Switching Unit of Measurement on page 8 15 For instructions on how to specify the custom paper types 1 to 8 refer to Paper Weight on page 8 9 To...

Page 133: ... 4 8 Press OK 9 Press the Start key to start scanning the originals 10 When the machine is ready the confirmation screen for the specified paper appears Load the required paper in the multi purpose tray and press Continue to start copying ...

Page 134: ...ed In this operation up to 30 originals of different sizes can be placed in the document processor at the same time Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows Ledger and Letter A3 and A4 Ledger and Letter R Folio and A4 R B4 and B5 Ledger Ledger Letter Letter Legal Legal Letter R Letter R ...

Page 135: ... NOTE When mixing the original sizes as using the following combination Folio A4 R and B5 R make sure to set the System Menu key Common Settings Original Paper Settings Original Auto Detect to On for Folio For more information refer to Automatic Detection of Originals Available for metric models only on page 8 11 A3 B4 A4 and B5 B4 A4 R and B5 Folio A4 R and B5 R ...

Page 136: ... the back of the machine 3 Press Org Paper Finishing and then Mixed Size Originals 4 Select Mixed Size Copies or Same Size Copies as finish size 5 Select the combination of originals from Same Width and Different Width When Same Size Copies is selected select Long Edge Left or Short Edge Left as the first original orientation 6 Press OK 7 Press the Start key to start copying Option Description Mix...

Page 137: ...e If On is selected as the Orientation Confirmation on page 8 18 setting in the System Menu the selection screen for original orientation appears when you select any of the above functions When placing originals on the platen When placing originals on the optional document processor NOTE To change the default setting for the original orientation refer to Original Orientation on page 8 20 Original ...

Page 138: ...Org Paper Finishing and then Original Orientation 4 Select Top Edge Top or Top Edge Left as the way the original is oriented 5 Press OK 6 Press the Start key to start copying Original Orientation Top Edge Left Select the orientation of the original document s top edge Top Edge Top Ready to copy Copies Status 10 10 2008 10 10 Cancel OK Add Shortcut Preview Original Zoom Paper 100 Place original ...

Page 139: ...you select Finisher Tray TrayB TrayC or Tray1 to Tray7 select the orientation of output copy Face Up print facing up or Face Down print facing down 5 Press OK 6 Press the Start key to start copying Destination Description Top tray Top tray of the machine where copies are stored Finisher Tray Copy output orientation can be selected either as face up print facing up or face down print facing down Tr...

Page 140: ...s explained below 1 Press the Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then EcoPrint 4 Press On 5 Press OK 6 Press the Start key to start copying Status Ready to copy Copies Cancel OK EcoPrint On Conserve toner when printing Use EcoPrint for test copies and other situations where high quality copies are not necessary Off Add Shortcut 10 10 2008 10 10 Original Zo...

Page 141: ...e the originals on the platen 3 Press Color Image Quality Color Selection and then press Single Color 4 Select color for copying from Cyan Magenta Yellow Red Green or Blue 5 Press OK 6 Press the Start key Copying begins Color Selection Ready to copy Copies 1 Status 10 10 2008 10 10 Cancel OK Add Shortcut Auto Color Preview Original Zoom Paper 100 Place original Single Color Black White Full Color ...

Page 142: ...o Adjusting Image Quality Follow the steps below to adjust color balance 1 Press Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then press Color Balance 4 Press On 5 Press or on each side of the color to be adjusted Cyan Magenta Yellow Black to adjust each color 6 Press OK 7 Press the Start key Copying begins Color Balance Ready to copy Copies Status 10 10 2008 10 10 ...

Page 143: ...pying This feature can not be used together with Adjusting Density see page 3 14 This feature can not be used together with One touch Image Adjust mode see page 4 19 These adjustments are especially useful on rich color images Follow the steps below to use image hue adjustment 1 Press Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then press Hue Adjustment 4 Select th...

Page 144: ... press to adjust yellow closer to green and blue closer to magenta Example 2 Select Cyan Blue Red Yellow and press to adjust yellow closer to red and blue closer to cyan 5 Press OK 6 Press the Start key Copying begins Yellow Green Blue Red Magenta Cyan Yellow Green Blue Red Magenta Cyan ...

Page 145: ...e page 3 14 This feature can not be used together with Color Balance Adjust see page 4 16 Select from one of the 6 available One Touch Image Adjust types Multiple selections are not possible Follow the steps below to use One touch Image Adjust 1 Press Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then press One touch Image Adjust 4 Select the image 5 Press OK 6 Press...

Page 146: ... setting the sharpness toward Unsharpen Refer to the sample image in Quick Guide to Adjusting Image Quality Follow the steps below to adjust sharpness 1 Press Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then Press Sharpness 4 Press 3 to 3 Unsharpen Sharpen to adjust the sharpness 5 Press OK 6 Press the Start key Copying begins Patterns that are created by irregular...

Page 147: ...ected Follow the steps below to use background density adjust 1 Press Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then press Background Density Adj 4 Press On 5 Press 1 to 5 Lighter Darker to adjust the background color intensity 6 Press OK 7 Press the Start key Copying begins Original Copy Background Density Adj Ready to copy Copies Status 10 10 2008 10 10 Cancel ...

Page 148: ... A3 B4 Folio A4 A4 R B5 B5 R A5 R Ledger Legal Oficio II 8 5 13 5 Letter Letter R Statement R 8K 16K and 16K R 2 in 1 Mode For copying two originals onto a single sheet This mode can be used with Duplex mode to copy four originals onto one sheet The following 2 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page orde...

Page 149: ...rientations are available NOTE When placing the original on the platen be sure to copy the originals in page order Types of Page Boundary Lines The following types of the boundary lines are available The procedure for using Combine mode copying is explained below 1 Press the Copy key 2 Place the originals on the platen Original Document processor Platen Orientation of Original Copy None Dotted Sol...

Page 150: ... Top Edge Top or Top Edge Left Then press OK 7 Press OK 8 Press the Start key Copying begins If the original is placed on the platen replace the original and press the Start key After scanning all originals press Finish Scan to start copying Status 10 10 2008 10 10 Ready to copy Copies Cancel OK Combine Add Shortcut Layout 4 in 1 2 in 1 Left then Down Original Orientation Off Border Line Down then...

Page 151: ...ttings separately NOTE You can set the default margin width Refer to Margin Default on page 8 27 for details Use the procedure below to make copies with margins 1 Press the Copy key 2 Place the originals on the platen 3 Press Layout Edit and then Margin Centering 4 Press Margin to select the copy with margin Use or to enter the margins for Left Right and Top Bottom Press Keys to use the numeric ke...

Page 152: ...dge Top or Top Edge Left Then press OK 6 Press OK 7 Press the Start key to start copying Status 10 10 2008 10 10 Ready to copy Copies Cancel OK Margin Centering Back Page Place original Add Shortcut Left Right Auto Manual 0 75 0 75 Top Bottom 0 75 0 75 Keys Keys 0 25 0 25 Original Zoom Paper Preview 100 Status 10 10 2008 10 10 Ready to copy Copies Cancel OK Margin Centering Add Shortcut Off Margin...

Page 153: ...le of the original such as a thick book You can specify the widths individually to erase the borders around the edges and in the center of the book Individual Border Erase Specify border erase widths individually for all edges In each option the available ranges are as below NOTE To specify the default width value of Border Erase refer to Border Erase Default on page 8 26 for details Original Copy...

Page 154: ... use the numeric keys for entry Press Original Orientation to select the original orientation from either Top Edge Top or Top Edge Left Then press OK For 2 sided originals press Back Page and then press Same as Front Page or Do Not Erase 5 Press OK 6 Press the Start key to start copying Item Detail Same as Front Page Border Erase performed using the same setting as the front page Do Not Erase No B...

Page 155: ...ent finisher and the folding unit enables you to saddle stitch your copies fold them in two with staples in the center seam This is limited to the A3 B4 A4 R Ledger Legal Letter R The supported original and paper sizes are as follows For binding on the left side The folded copies can be read from left to right Type of Original Original Size Paper Size One sided original Two sided original All Exce...

Page 156: ...et to produce a booklet from an open book original 5 If you selected 2 sided Booklet or Book Booklet choose the binding orientation in Finishing If you selected 1 sided Booklet choose the binding orientation in Finishing 6 If you choose 1 sided Booklet 2 sided Booklet or Book Booklet you can add the cover Press Cover select Cover and press OK Original Copy Original Copy Status 10 10 2008 10 10 Rea...

Page 157: ... Stitch option is displayed To use saddle stitching press Saddle Stitch and then press Bind and Fold You can saddle stitch up to 16 sheets 64 pages 9 Press OK 10 Platen and press the Start key Copying begins NOTE When using the platen be sure to place the originals in page order If the originals are placed on the platen consecutively replace each original after pressing the Start key After scannin...

Page 158: ... Front Cover or Front and Back Covers 5 Press OK 6 Press the Start key Copying begins If the originals are placed on the platen consecutively replace each original after pressing the Start key After scanning all originals press Finish Scan to start copying Type of Cover Description Front Cover First page of the originals is copied on a different paper Front and Back Covers First page and last page...

Page 159: ...ered press Select Stored Form Press Select Form to display the document boxes that store documents which can be used as a form Select the desired form from the list and press OK NOTE To return to a higher level folder press Up 4 Press OK 5 Place the originals Place the original for the form on top of the other originals When using the optional document processor the first page of the originals sho...

Page 160: ... the numbering format from 1 P 1 or 1 n 5 Select the page numbering position 6 To start page numbering from a page other than the first page press or of 1st Page and select the starting page You can also enter the number with the numeric keys after pressing Keys 7 To start the numbering with a number other than 1 press or of Start Number and enter the starting number You can also enter the number ...

Page 161: ...p to 10 You can also enter the number with the numeric keys after pressing Keys 9 The total number of pages n in the format 1 n can be changed manually Press Denominator and select Manual Press or to enter the total number of pages and press OK You can also enter the number with the numeric keys after pressing Keys 10 Press Original Orientation to choose orientation of the originals either Top Edg...

Page 162: ...s available for the copy paper sizes of Ledger Legal Oficio II 8 5 13 5 Letter Letter R Statement R A3 B4 Folio A4 A4 R B5 B5 R A5 R 8K 16K and 16K R Layout A Reduces images of each original page for printing onto half of a page leaving the other half blank for notes Layout B Reduces images of two original pages for copying onto half of a single page leaving the other half blank for notes Original...

Page 163: ...yout from Layout 5 Press Border Line to select the page boundary line Press OK 6 Press Original Orientation to select orientation of the originals either Top Edge Top or Top Edge Left Press OK 7 Press OK 8 Press the Start key to start copying None Dotted Solid Borders Cropmark Status 10 10 2008 10 10 Ready to copy Copies Cancel OK Memo Page Add Shortcut Off Layout B Original Orientation Layout A B...

Page 164: ...to the selected paper size Zoom prioirty Specify the output zoom size from 100 to 400 Image will be output on the necessary number of copies for the specified zoom size Number of sheets Select number of sheets to split the image from 2 4 or 8 sheets Copy is enlarged according to the selected number of pages NOTE The available original sizes are 11 17 8 1 2 11 A3 and A4R The available paper sizes a...

Page 165: ...oom size If Number of Sheets is selected set the number of split pages 5 Press OK 6 Press the Start key Copying begins Poster Ready to copy Copies Status 10 10 2008 10 10 Cancel OK Add Shortcut Off Preview Original Zoom Paper 100 Place original Copy Size Zoom Priority Separate and copy an image suitable for the selected copy size 17x22 22x34 34x44 Number of Sheets ...

Page 166: ...in half to make 2 copies that are identical to the original Follow the steps as below to use Image Repeat Double Copy 1 Press Copy key 2 Place the originals on the platen 3 Press Layout Edit and then press Image Repeat 4 Press Zoom Priority To make double copies press Double Copy and proceed to step 8 5 Press or to set the zoom size Press Keys to enter with numeric keys 6 To set the area of the or...

Page 167: ...ls you can enter the border width directly using the numeric keys after pressing Keys Y1 Length from top left of platen to top edge of repeat area X1 Length from Height from top left of platen to left edge of repeat area Y2 Height of repeat area X2 Width of repeat area 8 Press OK 9 Press the Start key Copying begins ...

Page 168: ... press On If Job Build is selected press Job Build and select desired binding orientation 4 Press OK 5 Place the originals in the document processor or on the platen and press the Start key If Job Build is selected the next page can be changed Press Sheet Insertion to insert a blank paper Press Next Copy On Back in duplex copying to print the next page on back page Status 10 10 2008 10 10 Ready to...

Page 169: ...opyingFunctions OPERATION GUIDE 4 43 4 6 Place the next original and press the Start key Repeat these steps to scan the remaining originals After scanning all originals press Finish Scan to start copying ...

Page 170: ...ed 90 counter clockwise prior to copying NOTE To set Auto Image Rotation as the default mode refer to Auto Image Rotation on page 8 28 The procedure for making copies using Auto Image Rotation is explained below 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Auto Image Rotation 4 Press On to select Auto Image Rotation 5 Press OK 6 Press the Start key to st...

Page 171: ...ng NOTE This function is only available for black and white copy mode Use the procedure below to make negative image copies 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Negative Image 4 Press On to select Negative Image 5 Press OK 6 Press the Start key to start copying ...

Page 172: ... This function is only available for black and white copy mode Use the procedure below to make mirror image copies 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Mirror Image 4 Press On to select Mirror Image 5 Press OK 6 Press the Start key to start copying ...

Page 173: ...the platen 3 Press Advanced Setup and then Job Finish Notice 4 To select the address to be notified from the address book press Address Book on the left of the screen and then press Address Book in the next screen Press Address Book select desired E mail address and press OK Press Detail to view the data of the selected destination To h_pttr owl net net Subject 1234 Job end report mail Job No 0000...

Page 174: ...mail Address enter the address and press OK 5 Press OK 6 Press the Start key to start copying Upon completion of the job an E mail notice is sent to the selected destination Status 10 10 2008 10 10 Ready to copy Copies Cancel OK Job Finish Notice Add Shortcut Address Book E mail Address Address Entry Off ...

Page 175: ...Press Advanced Setup and then File Name Entry 4 Press File Name enter the name for a copy job and press OK To add date and time press Date and Time To add job number Job No Added information is displayed in Additional Info NOTE The maximum length of the file name is 32 characters 5 Press OK 6 Press the Start key to start copying Status 10 10 2008 10 10 Ready to copy Copies Cancel OK File Name Entr...

Page 176: ...as Priority Override cannot be suspended The procedure for using Priority Override is explained below 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Priority Override 4 Press On to select Priority Override 5 Press OK 6 Press the Start key The current copy job is suspended and the copy job selected in Priority Override starts The suspended job resumes after...

Page 177: ...at Copy Jobs Retained on page 4 52 You can select Repeat Copy as default setting Refer to Repeat Copying on page 8 31 Giving a file name to a copy job will facilitate identification of the data when copying refer to File Name on page 4 49 Selecting Repeat Copy Use the procedure below to select repeat copying 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then R...

Page 178: ...ystem Menu key 2 Press Document Box Removable Memory and then Next of Job Box 3 Press Change of Repeat Copy Job Retention 4 Use the or key to enter the maximum retention number You can also enter the number from the number keypad A number between 0 and 50 can be entered as the number of retained jobs NOTE If you enter a value of 0 zero you cannot use the Repeat Copy function 5 Press OK Document Bo...

Page 179: ...document finisher or 3 000 sheet document finisher is installed you may need to specify the output destination for finished copies For further details refer to Output Destination on page 4 13 Blank Sheet Outputs a blank backing sheet after copying to a transparency denotes OHP film Copied Sheet After copying to a transparency copies the same original image to the backing sheet paper denotes OHP fi...

Page 180: ...he machine automatically selects media that matches the size of the original 7 Press OK 8 Press the Start key Copying begins OHP Backing Sheet Ready to copy Copies Status 10 10 2008 10 10 Cancel OK Add Shortcut Off Preview Original Zoom Paper 100 Blank Sheet Auto Copied Sheet Select the paper source to feed paper Letter Plain Ledger Plain Letter Plain Letter Plain Place original ...

Page 181: ...is accessed 2 Press Register and press a number 01 to 50 for the program number If entering Program screen from the Copy screen or Send screen go to step 4 NOTE If you select a program number already registered the currently registered functions can be replaced with a new set of functions 3 Check that Copy is selected and press Next 4 Enter the new program name and press Register to register the p...

Page 182: ...it or delete a program 1 Press the Program key 2 Press Edit and press the key s corresponding to the program number 01 to 50 to change or delete 3 To edit a program use the procedure for registering a program and press Change Then change the program number and program name and press Register Choose Yes in the confirmation screen to change the program To delete the program press Delete this Program...

Page 183: ...unctions in which Add Shortcut appears on the screen Use the procedure below to register a shortcut 1 After making the desired settings in the setup screen of each function press Add Shortcut 2 Press the keys corresponding to the shortcut number 01 to 06 to register NOTE If you select a shortcut number already registered the currently registered shortcut can be replaced with a new one 3 Enter the ...

Page 184: ...n the bottom of the screen 2 Press Edit and press the keys corresponding to the shortcut number 01 to 06 to change or delete 3 To edit a shortcut press Change to change the shortcut button number and name and press OK and then Register Choose Yes in the confirmation screen to change the shortcut To delete the shortcut press Delete this Shortcut Choose Yes in the confirmation screen to delete the s...

Page 185: ...e Format 5 14 File Separation 5 15 PDF Encryption Functions 5 16 Image Quality 5 19 Adjusting Density 5 20 Scan Resolution 5 21 Sharpness 5 22 Background Density Adjustment 5 23 Color Grayscale Black and White Selection 5 24 Continuous Scan 5 25 Border Erase 5 26 Enter Document Name File Name 5 28 Enter E mail Subject and Body 5 29 WSD Scan 5 30 Job Finish Notice 5 32 Send and Print 5 33 Send and ...

Page 186: ...ls Auto A3 B4 A4 A4 R B5 B5 R A5 A5 R B6 B6 R A6 R Folio Standard Sizes 2 Select from standard sizes except Standard Sizes 1 Inch models A3 B4 A4 A4 R B5 B5 R A5 A5 R B6 B6 R A6 R Folio 8K 16 K 16K R Metric models Ledger Legal Letter Letter R Statement Statement R 8 5 13 5 Oficio II R 11 15 8K 16K 16K R Others Select from Hagaki and Custom Original Size Regarding the setting method of Custom Origi...

Page 187: ...rt sending Standard Sizes 2 Standard Sizes 1 Auto Others Size Entry Letter Statement OficioII Ledger Legal 11x15 Letter Statement 8 5x13 5 Original Size Status 10 10 2008 10 10 Cancel OK Add Shortcut Preview Original Zoom Paper 100 Place original Ready to send Destination 1 Place original X Y Keys Keys 2 00 17 00 2 00 11 69 17 11 Ready to send Destination Place original Status 10 10 2008 10 10 Can...

Page 188: ...originals on the platen 3 Press Original Sending Data Format and then Sending Size Item Detail Size Standard Sizes 1 Select from Same as Original Size or Standard Size Inch models Same as Original Size Ledger Legal Letter Statement 8 5 13 5 Oficio II 11 15 Metric models Same as Original Size A3 B4 A4 B5 A5 B6 A6 Folio Standard Sizes 2 Select from standard size except Standard Sizes 1 Inch models A...

Page 189: ...6 Specify the destination and press the Start key to start sending Same as Original Size Standard Sizes 1 Standard Sizes 2 Others Sending Size Status 10 10 2008 10 10 Cancel OK Add Shortcut Preview Original Zoom Paper 100 Place original Ready to send Destination Place original Ledger Legal Statement Letter 11x15 8 5x13 5 OficioII ...

Page 190: ...the procedure below to enlarge or reduce the original to match the transmission size 1 Press the Send key 2 Place the originals on the platen 3 Select the transmission size 4 Press Advanced Setup and then Zoom 5 Press 100 or Auto 6 Press OK 7 Specify the destination and press the Start key to start sending Item Detail 100 No Zoom to be scanned at actual size Auto Zoomed automatically according to ...

Page 191: ...e of paper By using the centering the image is placed with a margin equally created at each of the page Top Bottom and Left Right Use the procedure below to center then image when sending a scanned image 1 Press the Send key 2 Place the originals on the platen 3 Press Advanced Setup and then Centering 4 Press On Centering is performed 5 Press OK 6 Specify the destination and press the Start key to...

Page 192: ...this operation up to 30 originals of different sizes can be placed in the document processor at the same time Originals of the Same Width When the original widths are the same the combinations of originals that can be placed are as follows Ledger and Letter A3 and A4 Legal and Letter R Folio and A4 R B4 and B5 Ledger Ledger Letter Letter Legal Legal Letter R Letter R ...

Page 193: ... originals when placing originals of different widths When mixing the original sizes as using the following combination Folio A4 R and B5 R make sure to set the System Menu key Common Settings Original Paper Settings Original Auto Detect to On for Folio For more information refer to Automatic Detection of Originals Available for metric models only on page 8 11 A3 B4 A4 B5 B4 A4 R B5 Folio A4 R B5 ...

Page 194: ...rectly 3 Press Original Sending Data Format and then Mixed Sized Originals 4 Select the combination of originals from Same Width and Different Width 5 Press OK 6 Specify the destination and press the Start key to start sending Scan all sheets in the document processor even if differently sized then send Up to 30 sheets can be placed in the document processor for mixed size originals Off Same Width...

Page 195: ... direction and press Original Orientation to select the direction in which the original is set on the platen When selecting Book select the binding direction 6 Press OK 7 Specify the destination and press the Start key to start sending Original Type Binding 1 sided Sheet Original 1 sided 2 sided Sheet Original 2 sided Only when the optional document processor is used BindingLeft Right Binding Top ...

Page 196: ...mation page 8 18 setting in the System Menu the selection screen for original orientation appears when you select any of the above functions When placing the original on the platen When placing the original on the optional document processor Use the procedure below to select the orientation when placing the originals on the platen for sending 1 Press the Send key 2 Place the originals on the plate...

Page 197: ...s OK 6 Specify the destination and press the Start key to start sending Select the orientation of the original document s top edge Top Edge Left Original Orientation Place original Top Edge Top Ready to send Destination Cancel OK Add Shortcut Preview Original Zoom Paper 100 Status 10 10 2008 10 10 Place original ...

Page 198: ...ress the Send key 2 Place the originals on the platen 3 Press Original Sending Data Format and then File Format 4 Select the file format from PDF TIFF JPEG XPS and High Comp PDF File Format Adjustable range of image quality Color mode PDF 1 Low Quality High Comp to 5 High Quality Low Comp Auto Color Color Grayscale Auto Color Color Black and White Full Color Grayscale Black and White TIFF 1 Low Qu...

Page 199: ...ormat and then File Separation 4 Press Each Page to set File Separation 5 Press OK 6 Specify the destination and press the Start key The scanned original is sent after being divided into files of one page each NOTE Three digit serial number such as abc_001 pdf abc_002 pdf is attached to the end of the file name Image Quality File Format Encryption Off TIFF PDF JPEG High Comp PDF Ready to send Dest...

Page 200: ...e PDF file select On of Password to Open Document 6 Press Password enter a password up to 256 characters and then press OK NOTE Refer to the Character Entry Method on page Appendix 7 for details on entering characters Item Value Detail Compatibility Acrobat 4 0 or later Acrobat 5 0 or later Select the version that is compatible with the PDF file Password to Open Document Off On Enter the password ...

Page 201: ... to select the item the scope of limit The item to be displayed differs according to the version of Acrobat selected in Compatibility in step 4 The table below shows the available settings File Format Detail Printing Allowed Not Allowed Changes Allowed Not Allowed Copying of Text Images Others Disable Enable Status 10 10 2008 10 10 Cancel OK Item Detail Not Allowed Make the printing of PDF file im...

Page 202: ...t key to start sending Item Detail Not Allowed Cannot change the PDF file Commenting Can only add commenting Inserting Deleting Rotating Pages Only displayed when Acrobat 5 0 and later is selected in Compatibility Can only insert delete and rotate the pages of the PDF file Page Layout except extracting Pages Only displayed when Acrobat 4 0 and later is selected in Compatibility Can change the page...

Page 203: ...al Image 4 Select the original image 5 Press OK 6 Specify the destination and press the Start key to start sending Item Detail Text Photo Text and photos together Photo For photos taken with a camera Text Only text no photos for OCR For documents to be read by OCR Select original image type for best results for OCR For documents to be read by OCR Photo Original Image Text Photo Text Cancel OK Add ...

Page 204: ...selecting manual density adjustment press 3 to 3 Lighter Darker to adjust density When selecting auto density adjustment press Auto 5 Press OK 6 Specify the destination and press the Start key to start sending Item Detail Manual Adjust density using 7 or 13 levels Auto Optimum density is selected according to the density of the original Darker Density Auto Normal Lighter Cancel OK Add Shortcut Sta...

Page 205: ...cedure for adjusting the scanning resolution when sending a scanned image is explained below 1 Press the Send key 2 Place the originals on the platen 3 Press Color Image Quality and then Scan Resolution 4 Select the resolution 5 Press OK 6 Specify the destination and press the Start key to start sending Select fineness of scanning resolution The larger the number the better the image resolution 40...

Page 206: ...ess 3 to 3 Unsharpen Sharpen to adjust the sharpness 5 Press OK 6 Specify the destination and press the Start key to start sending Item Detail Sharpen Emphasize the image outline Make letters and lines appear sharper Unsharpen Blur the image outline Can weaken a Moire effect grids appearing as wavelike patterns when scanning printed photos Sharpen Sharpness Unsharpen Cancel OK Add Shortcut Status ...

Page 207: ...round density when sending scanned images 1 Press the Send key 2 Place the originals on the platen 3 Press Color Image Quality and then Background Density Adj 4 Press On and press 1 to 5 Lighter Darker to adjust the background density 5 Press OK 6 Specify the destination and press the Start key to start sending On Off Background Background Density Adj Lighter Darker Preview Original Zoom Paper 100...

Page 208: ...e originals on the platen 3 Press Color Image Quality and then Color Selection 4 Select the color mode to be used for scanning 5 Press OK 6 Specify the destination and press the Start key to start sending Black White Grayscale Color Selection Full Color Select scanning color Select Auto Color to automatically send color originals in full color and black white originals in black white Cancel OK Add...

Page 209: ...uous scanning when sending scanned images is explained below 1 Press the Send key 2 Press Advanced Setup and then Continuous Scan 3 Press On Continuous Scan is selected 4 Press OK 5 Specify the destination 6 Place the original and press the Start key When the scanning is completed change the settings as necessary 7 Place the next original and press the Start key Scan the remaining originals by the...

Page 210: ...rase Book Erases black borders around the edges and in the middle of the original such as a thick books You can specify the widths individually to erase the borders around the edges and in the center of the book Individual Border Erase Specify border erase widths individually for all edges In each option the available ranges are as below Original Copy Original Copy Original Copy Input units Border...

Page 211: ...ation from either Top Edge Top or Top Edge Left and press OK For 2 sided originals press Back Page and then press Same as Front Page or Do Not Erase 5 Press OK 6 Specify the destination and press the Start key to start sending Item Detail Same as Front Page Border Erase performed using the same setting as the front page Do Not Erase No Border Erase performed on the back page Border Erase Sheet Bor...

Page 212: ...hen File Name Entry 4 Press File Name 5 Enter the document name and press OK NOTE Up to 32 characters can be entered for the document name 6 Press Job No to enter the job No and Date and Time to enter the date and time 7 Press OK 8 Specify the destination and press the Start key to start sending Add a file name Additional information such as Job No and Date and Time can also be set File Name Entry...

Page 213: ... and then E mail Subject Body 3 Press Subject 4 Enter the subject and press OK NOTE Up to 60 characters can be entered for the subject 5 Press Body 6 Enter the body and press OK NOTE Up to 500 characters can be entered for the body 7 Press OK 8 Specify the destination and press the Start key to start sending Subject Body E mail Subject Body Cancel OK Add Shortcut Status 10 10 2008 10 10 Preview Or...

Page 214: ...s icon Kyocera Taskalfa XXX XXX and then click Install NOTE If the User Account Control window appears click Continue If the Found New Hardware window appears click Cancel 3 During the installation double click the icon shown on the task bar to display the Driver Software Installation screen When Your devices are ready to use is displayed on the Driver Software Installation screen the installation...

Page 215: ... Scan from Your Computer 1 Press the Send Key The send screen appears NOTE Depending on the settings the address book screen may appear In this event press Cancel to display the screen for sending 2 Place the originals in the document processor or on the platen 3 Press WSD Scan 4 Press From Computer and press Execute 5 Use the software installed on the computer to send the images Status 10 10 2008...

Page 216: ...l 5 Specify the destination to send the finish notice and press OK NOTE For the procedure to select the destination from the Address Book refer Specifying Destination on page 3 37 6 To directly enter the address press Address Entry and then E mail Address 7 Enter the E mail address and press OK 8 Press OK 9 Specify the destination and press the Start key to start sending When the sending is comple...

Page 217: ...e document being sent The procedure for using Send and Print is explained below 1 Press the Send key 2 Place the originals on the platen 3 Press Advanced Setup and then Send and Print 4 Press On 5 Press OK 6 Specify the destination and press the Start key Transmission begins and a copy of the transmitted document is printed ...

Page 218: ...ch the copy is to be stored If a password entry screen for the Custom Box appears enter the password You can view information on the selected Custom Box by pressing Detail 6 Press OK 7 Specify the destination and press the Start key Transmission begins and a copy of the transmitted document is stored in the specified Custom Box Send and Store Off On No Name Used Area 2 2 Cancel OK Add Shortcut Sta...

Page 219: ...n and send originals as encrypted files 1 Press the Send Key 2 Place the originals in the document processor or on the platen 3 Press Advanced Setup and then FTP Encrypted TX 4 Press On 5 Press OK NOTE Click Advanced Secure Protocols in the COMMAND CENTER Be sure that SSL of Secure Protocol Settings is On and one or more effective encryption are selected in Clientside Settings For details refer to...

Page 220: ...import method varies for every TWAIN WIA compliant software Use the color profile after carefully reading the manual included with your TWAIN WIA complaint software Selecting a color profile compatible with this device 1 Select the color profile found in the CD included with this scanner CD Product Library under the Color Profile folder NOTE Use the indicated color profiles when you chose RGB in c...

Page 221: ...ument Box This chapter explains the typical procedure for utilizing Document Box Using a Custom Box 6 2 Using a Job Box 6 12 Printing Documents Stored in Removable USB Memory 6 20 Saving Documents to USB Memory Scan to USB 6 22 ...

Page 222: ... Area Register Edit Box 1 1 0001 SALES Anonymous Store File Detail Open Custom Box Job Box Removable Memory Status 2008 10 10 10 10 FAX Box Item Detail Box No Enter the box number by pressing or number keys The box number can be from 0001 to 1000 A Custom Box should have a unique number If you enter 0000 the smallest number available will be automatically assigned Box Name Enter a box name consist...

Page 223: ...restricted To enable a capacity restriction enter a value for the storage capacity of the Custom Box in megabytes by pressing or number keys You can enter a limit between 1 and 30 000 Changes according to the number of created custom boxes Auto File Deletion Automatically deletes stored documents after a set period of time Press On to enable automatic deletion and then use and or the numeric keys ...

Page 224: ...tom Box select the box where the document will be stored and then press Store File NOTE The Custom Box to store a file needs to be created in advance If a custom box is protected by a password enter the correct password 4 Select the type of originals scanning density etc as necessary 5 Press the Start key The original is scanned and the data is stored in the specified Custom Box NOTE Enter up to 6...

Page 225: ...you wish to print by checking the checkbox The document is marked with a checkmark NOTE To deselect press the checkbox again and remove the checkmark 4 Press Print 5 Set the paper selection duplex printing etc as desired 6 Press the Start key Printing of the selected document begins 1 1 0001 0404200710574501 10 10 2008 09 40 21 Box File Name Date and Time Size MB Status 10 10 2008 10 10 0404200710...

Page 226: ...t and send multiple documents To deselect press the checkbox again and remove the checkmark 4 Press Send The screen for sending appears NOTE Depending on the settings the address book screen may appear 5 Set the destination NOTE For more information on selecting destinations refer to Specifying Destination on page 3 37 6 Press the Start key Sending of the selected document begins 1 1 0001 04042007...

Page 227: ...Select Stored Form and then Select Form NOTE You can change the form density setting through 10 levels from 10 to 100 Press the or buttons in Density 6 In Form Overlay Select Form select the image file to be overlaid onto the document from the displayed document boxes You can only select one image file 7 Press OK 8 Press OK again to return to the Functions screen 9 Press the Start key Printing beg...

Page 228: ...elect the document in the list that you want to move or copy by pressing the checkbox The document is marked with a checkmark NOTE To deselect press the checkbox again and remove the checkmark 4 Press Move Copy 5 To move the document press Move to Custom Box To copy the document press Copy to Custom Box or Copy to Removable Mem 1 1 0001 0404200710574501 10 10 2008 09 40 21 Box File Name Date and T...

Page 229: ...stom Box select the box containing the documents you want to join and press Open NOTE If a custom box is protected by a password enter the correct password 3 Select the documents in the list that you wish to join by pressing the checkbox The document is marked with a checkmark You can join up to 10 documents NOTE To deselect press the checkbox again and remove the checkmark 4 Press Join Move Move ...

Page 230: ...d press OK NOTE Enter up to 32 characters as the file name 8 Press Join and then press Yes in the confirmation screen The documents are joined NOTE After joining the original documents are left unchanged Delete the documents if they are no longer needed Next File Name Up Date and Time Size 1 1 Join Down 10 10 2008 10 10 Status Cancel Confirm the order of documents to combine 2008101010574501 10 10...

Page 231: ...u wish to delete by checking the checkbox The document is marked with a checkmark NOTE Delete is disabled until a document is selected To deselect press the checkbox again and remove the checkmark 4 Press Delete The delete confirmation screen appears 5 Press Yes The document is deleted 1 1 0001 0404200710574501 10 10 2008 09 40 21 Box File Name Date and Time Size MB Status 10 10 2008 10 10 0404200...

Page 232: ...ator of the document to print and press Open 5 Select the document and press Print NOTE If a password is set for the Custom Box in advance enter the correct password 6 If the document is protected by a password enter the password using the numeric keys 7 Specify the number of copies to print as desired 8 Press Start Print to start printing Upon completion of printing the Private Print job is autom...

Page 233: ...the print data which is printed by using the printer driver as a Quick Copy or Proof and Hold Print job Refer to the Printer Driver User Guide on how to print a job as Quick Copy or Proof and Hold Print job using the printer driver Setting the Number of Stored Jobs To maintain free space on the hard disk you can set the maximum number of stored jobs Use the procedure below to set the number of sto...

Page 234: ...rint documents stored in the Quick Copy Proof and Hold box Use the procedure below to print a document 1 Press the Document Box key 2 Press Job Box 3 Select Quick Copy Proof and Hold and press Open 4 Select the creator of the document and press Open Document Box Removable Memory Quick Copy Job Retention Set the maximum number of quick copy proof print jobs to retain Use or the numeric keys to ente...

Page 235: ... confirmation screen appears 5 Press Yes The document is deleted 1 1 Detail Close User File File File File File Print Delete 10 10 2008 09 40 10 10 2008 09 45 10 10 2008 09 50 10 10 2008 09 55 10 10 2008 10 00 File Name Date and Time Size MB 30 MB 21 MB 21 MB 36 MB 30 Status 10 10 2008 10 10 Job Box 1 2 3 4 5 Close 1 2 Open User Name Files Quick Copy Proof and Hold Status 10 10 2008 10 10 Job Box ...

Page 236: ...umber of stored jobs You can enter any number between 0 and 50 NOTE If you enter a value of 0 zero no jobs are stored 4 Press OK The maximum number of stored jobs is set Printing a Document You can print the documents stored in the Repeat Copy box Use the procedure below to print a document 1 Press the Document Box key 2 Press Job Box 3 Select Repeat Copy box and press Open Document Box Removable ...

Page 237: ...uments 1 Press the System Menu key 2 Press Document Box Removable Memory Next of Job Box then Change of Deletion of Job Retention 3 Select the time for automatic deletion To deactivate automatic deletion press Off 4 Press OK NOTE This function is valid for documents saved after the function is set Regardless of this function setting temporary documents are deleted when the main power switch is tur...

Page 238: ...fore the original is scanned 7 Press the Start key The original is scanned and stored in the Form for Form Overlay box NOTE For information on using image overlays with a stored form see Form Overlay on page 4 33 and Form Overlay from Custom Boxes on page 6 7 Job Box Name Files Quick Copy Proof and Hold Removable Memory Job Box Custom Box Open Repeat Copy Form for Form Overlay Private Print Stored...

Page 239: ... Job Box 3 Select Form for Form Overlay and press Open 4 Select the form to delete and press Delete The delete confirmation screen appears 5 Press Yes The form is deleted Form for Form Overlay Name Date and Time Size 1010200800530910 1 1 Detail Print Close Delete Store File 1010200809530900 10 10 2008 09 00 10 10 2008 09 10 MB 30 MB 21 10 10 2008 10 10 Status 1010200800530920 10 10 2008 09 20 MB 3...

Page 240: ...t A1 We do not guarantee that USB memory printing is error free if a USB hub is used Printing Print documents stored in the removable USB memory 1 Plug the USB memory into the USB memory slot A1 IMPORTANT Use USB memory formatted by this machine If a USB memory formatted by any other device is used The removable memory is not formatted may appear To format a USB memory press Format and follow the ...

Page 241: ... Status 10 10 2008 10 10 Removable Memory Detail Delete Memory Information 001 999 Name Date and Time Size Remove Memory Print Document MB 1 Document MB 3 Document MB 4 Document MB 1 Document MB 2 10 10 2008 09 30 10 10 2008 09 40 10 10 2008 09 50 10 10 2008 10 00 10 10 2008 10 05 Removable Memory Store File Open Custom Box Job Box Removable Memory FAX Box Up 1 2 3 4 5 Status 10 10 2008 10 10 Remo...

Page 242: ... appear To format the USB memory press Format 2 When the machine reads the USB memory Removable Memory is recognized Displaying files may appear Press Yes to display the removable memory screen NOTE If the message does not appear press the Document Box key and then Removable Memory 3 Select the folder where the file will be stored and press Open The machine will display the top 3 folder levels inc...

Page 243: ...ginal file format etc as desired 6 Press the Start key The original is scanned and the data is stored in the USB memory IMPORTANT When removing the USB memory ensure that you use the correct removal procedure as described in Removing USB Memory on page 6 21 ...

Page 244: ...Document Box 6 24 OPERATION GUIDE ...

Page 245: ...to check the remaining amount of toner and paper and the status of devices and how to cancel the fax communication Checking Job Status 7 2 Checking Job History 7 9 Sending the Job Log History 7 11 Pause and Resumption of Jobs 7 13 Canceling of Jobs 7 14 Priority Override for Waiting Jobs 7 14 Reordering Print Jobs 7 15 Checking the Remaining Amount of Toner and Paper 7 16 Device Communication 7 17...

Page 246: ...duled transmission job press Sending Jobs and then Scheduled Job For an explanation of the screen refer to Details of the Status Screens on page 7 3 Screen Job statuses to be displayed Printing Jobs Copy Printer FAX reception i FAX reception E mail reception Printing from Document Box Job Report List Printing data from removable memory Sending Jobs FAX transmission i FAX transmission PC SMB FTP tr...

Page 247: ...o End Date Type Job Name User Name Result 1 1 Detail Paper Supplies Device Communication Storing Jobs Sending Jobs Printing Jobs 01 25 14 14 01 25 14 22 doc20070506142368 Waiting 000083 AAAAA 01 25 14 30 1 2 3 4 5 6 7 8 9 10 12 11 No Item Key Detail 1 Job No Acceptance No of job 2 Accepted Time Accepted Time of job 3 Type Icons that indicate the job type Copy job Printer job FAX reception i FAX re...

Page 248: ...this key 10 Priority Override Select the job to be overridden and press this key Refer to Priority Override for Waiting Jobs on page 7 14 11 Move Up In the list select the job that you want to move up the job queue and press this key Refer to Reordering Print Jobs on page 7 15 12 Detail Select the job for displaying detailed information from the list and press this key Refer to Checking the Detail...

Page 249: ...b 2 Accepted Time Accepted Time of job 3 Type Icons that indicate the job type Sending Job FAX Sending Job i FAX Sending Job PC SMB FTP Sending Job E mail Sending Job Application Sending Job Multiple 4 Destination Destination Either destination name FAX number E mail address or server name 5 User Name User Name for the executed job 6 Status Status of job InProcess The status before starting sendin...

Page 250: ...ancel Detail Job Type 10 10 2008 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Status 1 2 3 4 5 6 7 8 9 No Display Key Details 1 Job No Acceptance No of job 2 Accepted Time Accepted Time of job 3 Type Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX Storing Job i FAX Join Box Document Copy Box Document 4 Job Name Job n...

Page 251: ...pe of jobs are displayed 8 Cancel Select the job you want to cancel from the list and press this key 9 Detail Select the job whose detailed information you want to display from the list and press this key Refer to Checking the Detailed Information of Histories on page 7 10 No Display Key Details Log abc def com 438 14 47 1 1 10 10 2008 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Co...

Page 252: ...formation on the selected job is displayed for checking 4 To exit from the detailed information press Close Detail Job No Close Job No Status Destination Job Type Destination User Name Job Name Accepted Time 1 2 Sending Job E mail Processing 000080 User1 ABCDE doc20070404115151 10 10 10 000080 Detail 10 10 2008 10 10 Status Detail Job No Close Job Type Destination Type Status 1 2 User01 doc2007040...

Page 253: ... Jobs The following job histories are available Displaying Job History Screen The procedure for displaying Job History Screen is explained below 1 Press the Status Job Cancel key Screen Job histories to be displayed Printing Jobs Copy Printer FAX reception i FAX reception E mail reception Printing from Document Box Job Report List Printing data from removable memory Sending Jobs FAX i FAX PC SMB F...

Page 254: ...n press Close Status Log All Job No End Date Type doc20070225141427 User Name Result Completed 000080 01 25 14 14 Status Job Name 001 001 Device Communication Paper Supplies 2008 10 10 10 10 doc20070225142253 Completed 000081 01 25 14 22 doc20070225142310 Completed 000082 01 25 14 23 doc20070225142458 Error 000083 01 25 14 24 doc20070225143034 Completed 000084 01 25 14 30 Job Type Status Printing ...

Page 255: ...nation e mail address and then press OK 4 To set an address from the address book press E mail Address Book Press Address Book Select the destination from the address book and press OK NOTE For information on specifying destinations refer to Specifying Destination on page 3 37 The selected e mail addresses is displayed NOTE You can view information on the selected destinations by pressing Detail 5...

Page 256: ...When the confirmation screen appears press Yes The job log history is sent Setting E mail Subject Set the subject automatically entered when sending job log histories by e mail Use the procedure below to set the subject 1 Press the System Menu key 2 Press Report Next of Sending Job Log History and then Change of Subject 3 Enter an e mail subject not more than 60 characters NOTE Refer to the Charac...

Page 257: ...s paused 3 When resuming the printing of jobs that have been paused press Resume All Print Jobs 2008 10 10 10 10 doc20070506142153 InProcess 000081 doc20070506142210 Waiting 000082 AAAAA AAAAA Pause All Print Jobs Cancel Priority Override Move Up Status Status Status Log Job Type All Job No End Date Type Job Name User Name Result 1 1 Detail Paper Supplies Device Communication Storing Jobs Sending ...

Page 258: ...rity Override 4 Press Yes in the confirmation screen The current job in printing is suspended and the job for override printing starts 5 When the Priority Override is completed the printing job that has been suspended will be resumed 2008 10 10 10 10 doc20070506142153 InProcess 000081 doc20070506142210 Waiting 000082 AAAAA AAAAA Pause All Print Jobs Cancel Priority Override Move Up Status Status S...

Page 259: ...f the selected job is increased by 1 To further raise the job s priority press Move Up again Each time you press Move Up the priority increases by 1 2008 10 10 10 10 doc20070506142153 InProcess 000081 doc20070506142210 Waiting 000082 AAAAA AAAAA Pause All Print Jobs Cancel Priority Override Move Up Status Status Status Log Job Type All Job No End Date Type Job Name User Name Result 1 1 Detail Pape...

Page 260: ... the status of waste toner box Paper You can check the size orientation type and remaining amount of paper in each paper source Others You can check the status of staples and punch waste box NOTE If the optional document finisher or 3 000 sheet document finisher and punch unit are installed the Others section provides the status of the punch waste box and whether or not staples are available Toner...

Page 261: ...k are described below Scanner The status of an original scanning in the document processor optional or the error information paper jam opened cover etc is displayed Printer Error information such as paper jam out of toner or out of paper and status such as waiting or printing are displayed Hard Disk The information such as formatting overwriting for erasure and error occurrence is displayed Overwr...

Page 262: ...to the Operation Guide of FAX kit Press Log to display the fax transmission history For details refer to the Operation Guide of FAX kit Removing the USB Memory There is a way to remove the USB memory safely Use the procedure below to remove the USB memory 1 Press the Status Job Cancel key 2 Press Device Communication Remove in Removable Memory Overwriting Scanner Ready Printer Not connected Remova...

Page 263: ...Device Communication Line Off in FAX Port 1 or FAX Port 2 3 Press Yes in the confirmation screen The line is disconnected and the fax communication is canceled Overwriting Scanner Ready Printer Not connected Removable Memory Hard Disk 䊜䊝䊥䉦䊷䊄 Format Remove Line Off Manual RX FAX Port 1 Log FAX Check New FAX i FAX FAX Port 2 Line Off 10 10 2008 10 10 Status Printing Jobs Sending Jobs Storing Jobs De...

Page 264: ...Status Job Cancel 7 20 OPERATION GUIDE ...

Page 265: ...ter Settings 8 44 Printing Reports Sending Notice 8 51 Adjustment Maintenance 8 54 Date Timer 8 66 Editing Destination Address Book Adding One Touch Keys 8 71 Internet Browser Setup 8 80 Applications 8 83 System Initialization 8 87 Restarting the System 8 88 Network Setup 8 89 Interface Block Setting 8 100 Security Level Security Level setting 8 102 Document Guard Setting 8 102 Optional Functions ...

Page 266: ...ion is enabled you can only change the settings by logging in with administrator privileges Switching the Language for Display Language Select the language displayed on the touch panel Use the procedure below to select the language 1 Press the System Menu key 2 Press Common Settings and then Change of Language 3 Press the key for the language you want to use 4 Press OK The touch panel language wil...

Page 267: ...ed appears Document Box The Document Box screen the screen shown when the Document Box key is pressed appears Program The Program screen the screen shown when the Program key is pressed appears Application The Application selecting screen the screen shown when the Application key is pressed appears Accessibility Copy The Accessibility Copy screen the screen shown when the Accessibility Display key...

Page 268: ...nd then Next of Buzzer 3 Press Change of Volume Key Confirmation Job Finish Ready or Warning 4 Select the buzzer volume level or other sound options Item Value Description Volume 0 Mute 1 Minimum to 5 Maximum Set the buzzer volume level Key Confirmation Off On Emit a sound when the control panel and touch panel keys are pressed Job Finish Off On Emit a sound when a print job is normally completed ...

Page 269: ...dded Use the procedure below to set a custom original size 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings and then Next of Custom Original Size 3 Press Change of any one of Custom 1 to Custom 4 on which you wish to register the size 4 Press On and then press or numeric keys to enter X horizontal and Y vertical dimensions 5 Press OK 6 Move to the copy send or do...

Page 270: ...efer to Paper Weight on page 8 9 for Custom 1 8 for media type Use the procedure below to select a custom paper size and media type 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings and then Next of Custom Paper Size 3 Press Change of any one of Custom 1 to Custom 4 on which you want to register the size 4 Press On and then press or numeric keys to enter X horizon...

Page 271: ...size Select Metric or Inch for paper size Standard Sizes 1 Available options are as follows Inch models Ledger Legal Letter Letter R Statement R 8 5 13 5 Oficio II Metric models A3 B4 A4 A4 R B5 B5 R A5 R Folio Standard Sizes 2 Select a standard size except that selected in Standard Sizes 1 Inch models A3 B4 A4 A4 R A5 R B5 B5 R Folio 8K 16K 16K R Metric models Ledger Legal Letter Letter R Stateme...

Page 272: ...s 1 Inch models A3 B4 A4 A4 R B5 B5 R A5 R B6 R A6 R Folio 8K 16K 16K R Metric models Ledger Legal Letter Letter R Statement R 8 5 13 5 Oficio II Executive 8K 16K 16K R Others Select special standard sizes or custom sizes ISO B5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 3 4 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 S...

Page 273: ...g the numeric keys 4 Press OK The previous screen reappears 5 Press Change of Media Type to select the media type and press OK Paper Weight Select weight for each media type The options for media type and weight of paper are as follows Paper types and weights Y Available N Not available Refer to Paper Weight on page 8 9 for selecting Custom 1 8 from Media Type To print on preprinted or prepunched ...

Page 274: ... Thick N N N N Y Y defaut Y Y Envelope N N N N Y Y defaut Y Y Coated Y Y Y Y defaut Y Y Y Y High Quality Y Y Y defaut Y N N N N Custom 1 8 Y Y Y defaut Y Y Y Y Y You cannot select the paper weight if the media types have already been set for cassettes 1 to 4 in Paper Size and Media Type Setup for Cassettes page 8 7 When Normal 3 is selected with the machine that installs the optional document fini...

Page 275: ...Multi Purpose Tray NOTE Cassette 3 and Cassette 4 are displayed when the optional side feeder installed Use the procedure below to select the default paper source 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings and then Change of Default Paper Source 3 Select a paper cassette for the default setting 4 Press OK 5 Move to the copy or document box screen and press ...

Page 276: ...ic size NOTE Default media types can be set for both Color and Black and White Use the procedure below to select the paper size and media type used by Auto Selection 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings and then Change of Media for Auto Color or Media for Auto B W 3 Select All Media Types or any media type for paper selection 4 Press OK Paper Source f...

Page 277: ...fault Setting System Menu OPERATION GUIDE 8 13 8 2 Press Common Settings Next of Original Paper Settings and then Change of Paper Source for Cover 3 Select the paper source to load cover paper 4 Press OK ...

Page 278: ...hen loading cover paper in a cassette or multi purpose tray load the face on which printing is supposed to be done upward Use the procedure below to specify the actions performed for special paper types 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings and then Change of Special Paper Action 3 Select Adjust Print Direction or Speed Priority 4 Press OK Item Descrip...

Page 279: ...when error has occurred The possible errors and what to do for the errors are as follows Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type Finishing Error Select alternative actions when finishing stapling or offsetting is not available for the selected paper size or media type Item Description 1 sided Printed in 1 sided Display Error...

Page 280: ... sheet document finisher is installed Punch Waste Full Error Select what to do when the punch waste box becomes full during printing NOTE The messages are displayed when the optional 3 000 sheet document finisher and punch unit are installed Item Description Ignore Printing continues without stapling Display Error Error message to cancel printing is displayed Item Description Ignore Printing conti...

Page 281: ...ectively for copy jobs print jobs from Custom Box computers and FAX RX data The options are as follows NOTE Optional job separator and document finisher or 3 000 sheet document finisher are required FAX RX data output can be specified when the optional fax kit is installed Processing Description Ignore The setting is ignored and the job is printed Display Error Error message to cancel printing is ...

Page 282: ...wn as the paper orientation at output 5 Press OK 6 When changing the output tray of Copy Custom Box move to the copy or document box screen and press the Reset key Orientation Confirmation Select whether to display a screen for selecting the orientation of the originals to be placed on the platen when using the following functions For more information refer to page 4 11 for Original Orientation Du...

Page 283: ... toner 1 Press the System Menu key 2 Press Common Settings and then Change of Color Toner Empty Action 3 Select Stop Printing or Print in Black White 4 Press OK IMPORTANT You cannot change the setting to black and white printing by selecting Print in Black White once the color toner runs out If you want to use Print in Black White specify the action before the color toner runs out Once the color t...

Page 284: ... to select the default orientation when originals are placed on the platen 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Original Orientation 3 Select Top Edge Top or Top Edge Left for the default 4 Press OK Continuous Scan Set the continuous scan defaults The available default settings are shown below Refer to page 4 11 for Original Orientation U...

Page 285: ...nt as the default 4 Press OK Scan Resolution Select the default scanning resolution The options are 600x600dpi 400x400dpi Ultra Fine 300x300dpi 200x400dpi Super Fine 200x200dpi Fine 200x100dpi Normal Use the procedure below to select the default resolution setting 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Scan Resolution 3 Select the default r...

Page 286: ...Auto Color Automatically recognize whether documents are color or black and white Full Color Scan document in full color Black White Scan document in black and white Color mode Description Auto Color Color Gray Automatically recognize whether the document is color or black and white and scan color documents in Full Color and black and white documents in Grayscale Auto Color Color B W Automatically...

Page 287: ...he scanned originals The available default settings are shown below NOTE Refer to page 5 14 for file formats Use the procedure below to select the default file format 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of File Format 3 Select the default file format 4 Press OK Item Description PDF Send files in PDF format TIFF Send files in TIFF format JPE...

Page 288: ...The available default settings are shown below NOTE You cannot specify the density if you have selected Full Color in Color Selection Use the procedure below to select the default zoom setting 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Density 3 Select the default density 4 Press OK Item Description PDF Send files in PDF format TIFF Send files ...

Page 289: ...ob No can also be set NOTE Refer to page 4 49 and page 5 28 for name entry Use the procedure below to set the default file name 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of File Name Entry 3 Press File Name to enter the file name in not more than 32 characters NOTE Refer to the Character Entry Method on Appendix 7 for details on entering characte...

Page 290: ...aracter Entry Method on Appendix 7 for details on entering characters 4 Press OK 5 Press Body to enter an E mail Body not more than 500 characters 6 Press OK 7 Check that the entries are correct and press OK Border Erase Default Set the default width to be erased as a border The table below shows the measurement ranges that can be set NOTE Refer to page 4 27 and page 5 26 for Border Erase Use the ...

Page 291: ... setting for the back of the page 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Border Erase to Back Page 3 Press Same as Front Page or Do Not Erase Press OK Margin Default Set the default margin The table below shows the measurement ranges that can be set Item Description Same as Front Page Border Erase performed in the same setting as the front ...

Page 292: ...elow shows the available settings NOTE Refer to page 4 44 for Auto Image Rotation Use the procedure below to set the default Auto Image Rotation settings 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Auto Image Rotation 3 Select the default for Off or On 4 Press OK EcoPrint Select the EcoPrint default The table below shows the available settings N...

Page 293: ...le quality Five options are available from 1 Low Quality High Comp to 5 High Quality Low Comp NOTE Higher quality will make the stored files larger Refer to page 5 14 for file formats Use the procedure below to select the default file quality setting 1 Press the System Menu key 2 Press Common Settings and Next of Function Defaults Press twice and then Change of PDF TIFF JPEG Image 3 Select the def...

Page 294: ... Comp PDF Image 3 Select the default for Compression Ratio Priority Standard or Quality Priority 4 Press OK Color TIFF Compression Settings Select the compression method for TIFF images handled on this machine Use the procedure below to set the JPEG version 1 Press the System Menu key 2 Press Common Settings and Next of Function Defaults Press twice and then Change of Color TIFF Compression 3 Sele...

Page 295: ...py 3 Select the default for Off or On 4 Press OK Collate Offset Set the defaults for Collate Offset The table below shows the available settings NOTE Refer to page 3 20 for Collate Offset Use the procedure below to set the default Collate Offset settings 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults Press twice and Change of Collate Offset 3 Select the defaults for ...

Page 296: ...per Size Image Resolution or Fit to Print Resolution 4 Press OK XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file Use the procedure below to set the default XPS Fit to Page settings 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults Press twice and Change of XPS Fit to Page 3 Select Off or On for the default 4 Pre...

Page 297: ...e the procedure below to set the default paper selection 1 Press the System Menu key 2 Press Copy and Change of Paper Selection 3 Press Auto or Default Paper Source 4 Press OK 5 Move to the copy screen and press the Reset key Auto Paper Selection If Auto is selected for Paper Selection set the paper size selection method when the zoom changes The table below shows the available settings Item Descr...

Page 298: ...specify the automatic zoom priority 1 Press the System Menu key 2 Press Copy and Change of Auto Priority 3 Select the default for Off or On 4 Press OK 5 Move to the copy screen and press the Reset key Reserve Next Priority Select the operation of the reserve copy and interrupt copy functions and for canceling jobs Use the procedure below to select the default Reserve Next Priority setting 1 Press ...

Page 299: ...of copies that can be made at one time Options are 1 999 copies Use the procedure below to set the limit on the number of copies 1 Press the System Menu key 2 Press Copy and Change of Preset Limit 3 Press or or use the numeric keys to enter the limit for the number of copies 4 Press OK ...

Page 300: ...al Orientation Color Selection Continuous Scan NOTE Refer to Quick Setup Screen on page 3 50 for the Quick Setup steps Use the procedure below to register the Quick Setup functions 1 Press the System Menu key 2 Press Copy and Next of Quick Setup Registration 3 Press Change of the function to be registered in Quick Setup Status 10 10 2008 10 10 Close Change Copy Quick Setup Registration Paper Selec...

Page 301: ... Registration screen Press Off to delete a key from the Quick Setup 5 Press OK If you overwrite the setting a confirmation screen appears Press Yes Key 1 Cancel OK Off Key 2 Key 3 Key 4 Key 5 Key 6 Copy Original Image Register Original Image function on the Quick Setup screen Status 10 10 2008 10 10 ...

Page 302: ...ons to be registered for Quick Setup Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary Six items in the following options are available Original Size 2 sided Book Original Sending Size Original Orientation File Format Density Original Image Scan Resolution FAX TX Resolution Color Selection Zoom Continuous Scan Use the procedure below to register ...

Page 303: ...s Send and then Change of Color Type 3 Select RGB or sRGB 4 Press OK Setting the Default Send Screen Use this procedure to set the default screen displayed when you press the Send key The table below shows the available settings Use the procedure below to set the default send screen Key 1 Cancel OK Off Key 2 Key 3 Key 4 Key 5 Key 6 Send Original Size Register Original Size function on the Quick Se...

Page 304: ...Default Setting System Menu 8 40 OPERATION GUIDE 1 Press the System Menu key 2 Press Send and then Change of Default Screen 3 Press Destination or Address Book 4 Press OK ...

Page 305: ... details of a box in the custom box or deletes a box from the custom box For details refer to Using a Custom Box on page 6 2 Default Setting Sets the time at which documents in the custom box are automatically deleted For details refer to Setting the document deletion time on page 6 3 Job Box The following three operations can be done For details refer to each page shown below Quick Copy Proof and...

Page 306: ...ensity 2 sided Book Original Resolution Zoom Original Orientation Original Size Original Image Continuous Scan Print Quick Setup Paper Selection Collate Offset Staple Punch Duplex Combine Delete after Printed Send Quick Setup Sending Size FAX TX Resolution File Format Delete after Transmitted Use the procedure below to register the Quick Setup functions 1 Press the System Menu key 2 Press Document...

Page 307: ...creen Press Off to delete a key from the Quick Setup 6 Press OK If you overwrite the setting a confirmation screen appears Press Yes Key 1 Cancel OK Off Key 2 Key 3 Key 4 Key 5 Key 6 Document Box Removable Memory Color Register Color Selection function on the Quick Setup screen Status 10 10 2008 10 10 ...

Page 308: ...ileges Emulation Select the emulation for operating this machine by commands oriented to other types of printers Selection of emulation The printer can emulate PCL 6 KPDL and KPDL Auto Use the procedure below to select the emulation 1 Press the System Menu Key 2 Press Printer Change of Emulation 3 Select the desired emulation NOTE If you selected KPDL Auto set Alternative Emulation too Refer to pa...

Page 309: ...mode set whether or not the error report is output The default setting is Off not output Use the procedure below to specify the KPDL error report setting 1 Press the System Menu Key 2 Press Printer Change of Emulation KPDL or KPDL Auto KPDL Error Report 3 Press On or Off and then press OK 4 Press OK Color Setting You can choose whether status reports are printed in color or black and white Use the...

Page 310: ... OK Override A4 Letter Select whether to treat A4 size and Letter which are similar in size as the same size when printing The table below shows the available settings Use the procedure below to specify the override A4 Letter setting 1 Press the System Menu key 2 Press Printer and Change of Override A4 Letter 3 Press Off or On 4 Press OK Item Description On A4 and Letter are regarded as the same i...

Page 311: ... 3 Press 1 sided 2 sided Bind LongEdge or 2 sided Bind ShortEdge 4 Press OK Copies Set the default number of copies from 1 to 999 Use the procedure below to specify the default number of copies 1 Press the System Menu key 2 Press Printer and Change of Copies 3 Press or the numeric keys to set the default number of copies 4 Press OK Item Description Finish 1 sided No duplex mode 2 sided Bind ShortE...

Page 312: ...the machine may sometimes wait if there is no information signaling that the last page does not have any more data to be printed When the preset timeout passes the machine automatically prints paper The options are between 5 and 495 seconds Use the procedure below to set the form feed timeout 1 Press the System Menu key 2 Press Printer and Change of Form Feed Timeout 3 Press or to set the Form Fee...

Page 313: ...racter return action when the machine receives the character return code character code 0DH The table below shows the available settings Use the procedure below to specify a CR action 1 Press the System Menu key 2 Press Printer and Change of CR Action 3 Press CR Only LF and CR or Ignore CR 4 Press OK Item Description LF Only Only line feed performed LF and CR Line feed and character return perform...

Page 314: ...cified The table below shows the available settings Use the procedure below to select the paper feed mode 1 Press the System Menu key 2 Press Printer and Change of Paper Feed Mode 3 Press Auto or Fixed 4 Press OK Item Description Auto Search the paper source that matches the selected paper size and type Fixed Print on paper loaded in the specified paper source ...

Page 315: ...lso be configured NOTE If user login administration is enabled you can only print by logging in with administrator privileges Printing Reports Printable reports are as follows Status Page Check the information including current settings available memory space and optional equipment installed Font List Check the font samples installed in the machine Status Page TASKalfa 500ci Firmware Version ...

Page 316: ...ed information is available than on the Status Page Service personnel usually print the service status pages for maintenance purpose Use the procedure below to print a report 1 Press the System Menu key 2 Press Report and Next of Print Report 3 Press Print for the report you want to print Printing starts A confirmation screen appears Press Yes Network Status Page TASKalfa 500ci Firmware Version ...

Page 317: ... Result Report and then Change of E mail Folder 3 Press Off On or Error Only 4 Press OK Item Description Off No result report printed On Result report automatically printed Transmitted images can also be attached to the FAX result report Error Only Result report printed only when a transmission ends in an error If two or more destinations are registered the reports are printed only for the destina...

Page 318: ...8 62 Color Calibration 8 64 Developer Refresh 8 64 Laser Scanner Cleaning 8 64 MP Tray Cleaning 8 65 First Print Position 8 65 NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges Copy Density Adjustment Adjust copy density Adjustment can be made in 7 levels both in auto and manual density modes Use the procedure below to adjust ...

Page 319: ...ar on images in copies CAUTION Drum Refresh cannot be performed while printing Execute Drum Refresh after the printing is done Use the procedure below to refresh the drum 1 Press the System Menu key 2 Press Adjustment Maintenance 3 Press Next of Drum Refresh 4 Press Execute to Drum Refresh 5 After Drum Refresh is completed press OK to return to the Adjustment Maintenance screen Correcting Fine Bla...

Page 320: ... Line 3 Press Off On Low or On High 4 Press OK System Initialization Initialize the hard disk mounted on the machine to return to the default mode Refer to System Initialization on page 8 87 about the initialization procedures Display Brightness Set the brightness of the touch panel Paper feed direction Item Description Off No correction performed On Low Correction performed The reproduction of th...

Page 321: ...ntenance and Change of Display Brightness 3 Press 1 4 Darker Lighter to adjust brightness 4 Press OK Silent Mode Make the machine run more quietly Select this mode when the running noise is uncomfortable Use the procedure below to set Silent mode 1 Press the System Menu key 2 Press Adjustment Maintenance and Change of Silent Mode 3 Press Off or On 4 Press OK ...

Page 322: ...n magenta and yellow to resolve color drift Normal registration and detailed settings are available for Color Registration Color drift can be largely corrected through normal registration However if it is not resolved or to perform more detailed settings use the detailed settings NOTE To perform color registration verify that either 11 8 1 2 or A4 paper is loaded into a cassette IMPORTANT Before p...

Page 323: ...d For the illustration B is the appropriate value 5 Press Next of Registration 6 Press Change for the chart to be corrected 7 Press or to enter the values read from the chart and press OK Press to increase the value from 0 to 9 To decrease press By pressing the value changes from 0 to alphabetic letters going from A to I To move in the reverse direction press You cannot use the numeric keys to ent...

Page 324: ...begins 10 Press OK after color registration is complete Detailed Settings Follow the steps below to perform more detailed correction 1 Refer to Steps 1 2 of Normal Registration to display the Color Registration screen 2 Press Detail 3 Press Print of Chart Details A chart is printed On the chart for each of M magenta C cyan and Y yellow charts for H 1 to 7 and V 3 are printed Chart Example ...

Page 325: ...s going from A to I To move in the reverse direction press You cannot use the numeric keys to enter these values 8 Repeat steps 6 and 7 to enter the registration values for each chart 9 Press Execute after all values have been entered Color registration begins 10 Press OK after color registration is complete Color Calibration Cycle After Auto Clear has been activated or during printing or while pr...

Page 326: ... detailed adjustment for stubborn color tone problems or where more precise adjustment is needed NOTE To perform gray adjustment verify that either 11 8 1 2 or A4 paper is loaded into a cassette Normal adjustment A total of 3 color pattern pages No 1 to 3 are printed during normal adjustment The printed color patterns are read sequentially during the adjustment Use the procedure below for normal a...

Page 327: ...ent page 8 62 the printed color patterns are read sequentially during detailed adjustment Use the procedure below to carry out detailed adjustment 1 Press the System Menu key 2 Press Adjustment Maintenance and then Next of Gray Adjustment 3 Press Detail 4 Press Execute A color pattern is printed Check that the number 1 is printed at the bottom of the color pattern 5 As shown in the illustration pl...

Page 328: ...lor Calibration 3 Press Execute Color Calibration begins 4 Press OK after Color Calibration is complete Developer Refresh When the printing is too light or incomplete even though there is enough toner refresh the developer 1 Press the System Menu key 2 Press Adjustment Maintenance and then Next of Developer Refresh 3 Press Execute Developer Refresh begins NOTE Waiting time may be longer when the t...

Page 329: ...irst print time of black and white printing or color printing by changing the default start position of the first print In addition the machine can automatically detect the appropriate position depending on your usage 1 Press the System Menu key 2 Press Adjustment Maintenance and then Next of First Print Position 3 Select Standard Black White Priority Color Priority or Auto 4 Press OK Item Descrip...

Page 330: ...e for the location where you use the machine If you perform Send as E mail the date and time set here will be displayed on the header CAUTION Be sure to set Time Zone before the Date Time setup Use the procedure below to set the date and time 1 Press the System Menu key 2 Press Date Timer and then Change of Date Time 3 Press or to enter the date and time respectively NOTE If you try to change the ...

Page 331: ...the System Menu key 2 Press Date Timer and then Change of Time Zone 3 Select the location NOTE Press or to select the location 4 Press Off or On of Summer Time and press OK NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear Auto Panel Reset If no jobs are run for a certain period of time automatically reset settings and return to the defaul...

Page 332: ...and then Change of Panel Reset Timer 3 Press or to enter the time until Auto Panel Reset is turned on You cannot use the number keypad to enter this value 4 Press OK Low Power Timer You can specify the amount of time to wait before Low Power Mode Specify a value from 1 240 minutes 1 minute increments For more information on Low Power Mode refer to the Low Power Mode and Auto Low Power Mode on page...

Page 333: ...ct On for Auto Sleep set the amount of time to wait before Auto Sleep Options are between 1 and 240 minutes every one minute NOTE If you select Off for Auto Sleep the time display does not appear Use the procedure below to set the Auto Sleep time 1 Press the System Menu key 2 Press Date Timer and then Change of Sleep Timer 3 Press and or the numeric keys to enter the time until Auto Sleep is turne...

Page 334: ...lay does not appear Use the procedure below to set the automatic error clear delay 1 Press the System Menu key 2 Press Date Timer and then Change of Error Clear Timer 3 Press or to enter the time until printing restarts You cannot use the number keypad to enter this value 4 Press OK Interrupt Clear Timer Set the period after which the machine reverts to Normal mode when it has been set to Interrup...

Page 335: ...on such as destination name E mail address FTP server folder path computer folder path and FAX No optional Use the procedure below to register a new individual contact 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 3 To specify the address number press Change in Address Number 4 Press or numeric keys to enter a particular Address Number...

Page 336: ...ess enter the E mail address and press OK The table below explains the items to be entered NOTE Refer to the Character Entry Method on Appendix 7 for details on entering characters The Folder FTP Address 1 Press Change of Host Name Path Login User Name and Login Password enter the information for each item and press OK The table below explains the items to be entered Change E mail Address abcd wxy...

Page 337: ...ser Name and Login Password enter the information for each item and press OK The table below explains the items to be entered Login password Password for FTP server login 64 chars Item Description Max No of Characters Item Description Max No of Characters Host Name If you specify a port number other than the default 139 use the Host name port number format E g SMBhostname 140 To enter the IPv6 add...

Page 338: ...iduals to be included in the group must be added first Up to 100 destinations for the e mail 500 destinations for the FAX and the total of 10 destinations for the FTP and SMB can be registered per a group Use the procedure below to register a group 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Group and then Next 3 To specify the address number press Change...

Page 339: ...roup name displayed on the Address Book not more than 32 characters NOTE Refer to the Character Entry Method on Appendix 7 for details on entering characters 8 Press Member 9 Press Add 10 Select a destination individual to add to the group NOTE Destinations can be sorted or searched by destination name or address number Refer to Specifying Destination on page 3 37 for Address List 11 Press OK 12 I...

Page 340: ...and address Refer to Adding an individual on page 8 71 for the details 2 After you have completed the changes press Register 3 Press Yes in the change confirmation screen to register the changed destination Editing a Group 1 Change Address Number and Name Refer to Adding a Group on page 8 74 for the details 2 Press Member 3 To delete any destination from the group select the destination and press ...

Page 341: ...e Touch Key with no registered destination 4 Press Register Edit The address book appears 5 Select a destination individual or group to add to the One Touch Key number Pressing Detail shows the detailed information of the selected destination NOTE Destinations can be sorted or searched by destination name or address number Refer to Specifying Destination on page 3 37 for Address List 6 Press OK Th...

Page 342: ...oup Pressing Detail shows the detailed information of the selected destination NOTE Destinations can be sorted or searched by destination name or address number Refer to Specifying Destination on page 3 37 for Address List 3 Press OK 4 Press Yes on the screen to add the destination to the One Touch Key Edit Destination One Touch Key Register One Touch key Register Edit No Delete Detail 1 50 Close ...

Page 343: ... the System Menu key 2 Press Edit Destination Next of Address Book Defaults and then Change of Narrow Down 3 Select the type of destination filter 4 Press OK Edit Destination One Touch Key Register One Touch key Register Edit No Delete Detail 1 50 Close 0001 0002 0003 0004 0005 0006 0007 0008 0009 0010 0011 0012 0013 0014 0015 0016 0017 0018 0019 0020 AAA BBB CCC 10 10 2008 10 10 Status Item Detai...

Page 344: ...ou need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 3 Press Change of Internet Browser 4 Press On or Off 5 Press OK Browser Preferences This specifies Internet browser preferences such as your home page setting and how pages are displayed NOTE This is not displayed if you selected Off in Internet Browser Setting page 8 80 ...

Page 345: ...ept All Reject All or Prompt before Accepting as your cookie acceptance policy and then press OK Proxy Settings Use the procedure below to specify the proxy settings 1 Press the System Menu key 2 Press and then Internet NOTE If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with ad...

Page 346: ... GUIDE To set domains for which no proxy is used 1 Press Keyboard of Do Not Use Proxy for Following Domains enter the domain name and press OK NOTE Refer to the Character Entry Method on Appendix 7 for details on entering characters 4 Press OK ...

Page 347: ... press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press Add 5 Select the application to be installed and press Install You can view detailed information on the selected application by pressing Detail Application Manage the applications Name 1 1 Official Detail Status 05 05 2009 10 10 Print Report...

Page 348: ...low to start using an application 1 Press the System Menu key 2 Press and then Application NOTE If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 3 Select the desired appl...

Page 349: ...ions You can launch any application for which License On is set Use the procedure below to launch an application 1 Press the Application key A list of available applications appears on the touch panel 2 Press the key for the application to be launched The application starts up 3 To exit the application press 4 When the application exit confirmation screen appears press Yes NOTE The procedure for e...

Page 350: ...name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 3 Select the application to be deleted and press Delete You can view detailed information on the selected application by pressing Detail 4 When the deletion confirmation screen appears press Yes The application is deleted A...

Page 351: ...tem Initialization 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 When the confirmation screen appears press Yes Initialization starts IMPORTANT The Formatting Do n...

Page 352: ...ogin administration is disabled the user authentication screen appears Enter a login user name and password and press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 3 When the confirmation screen appears press Yes The system is restarted System Network Interface Block Setting Close Next Change Security...

Page 353: ... WSD Scan Setup 8 95 WSD Print Setup 8 95 Secure Protocol 8 96 IPSec Setting 8 98 LAN Interface Setup 8 98 Checking Host Name Check the host name of the machine Use the procedure below 1 Press the System Menu key 2 Press System Next of Network Check the host name displayed under Host Name TCP IP IPv4 Setup Set up TCP IP to connect to the Windows network Refer to TCP IP IPv4 Setup by Entering IP Ad...

Page 354: ...ing the system refer to Restarting the System on page 8 88 Manual Setting IPv6 Manually specify the IP address prefix length and gateway address of TCP IP IPv6 The manual setting is available when selecting On for TCP IP IPv6 Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Next of TCP IP Setting 3 Press Next of IPv6 4 Press Next of Manual Setting 5 Press...

Page 355: ...P Address 1 to 5 Stateless appears 6 Press OK 7 After changing the setting restart the system or turn the machine OFF and then ON again For detailed information on restarting the system refer to Restarting the System on page 8 88 DHCP IPv6 Settings Select whether or not to use the DHCP IPv6 server The DHCP IPv6 Settings are available when selecting On for TCP IP IPv6 The default setting is On Use ...

Page 356: ...hether or not to send documents using FTP When selecting On set the FTP Port Number Use the FTP default port 21 On Port 21 Y FTP Server Reception Select whether or not to receive documents using FTP On Y SMB Client Transmission Select whether or not to send documents using SMB When selecting On set the SMB default Port Number Use the SMB default port 139 For Windows Vista use 445 On Port 139 N i F...

Page 357: ...up Select the NetWare network connection After that select frame types for NetWare network from Auto Ethernet II 802 3 802 2 or SNAP The default settings are On Frame Type Auto Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Change of NetWare IPP Select whether or not to communicate using IPP When selecting On set the IPP default Port Number Use the IPP ...

Page 358: ...rn the machine OFF and then ON again For detailed information on restarting the system refer to Restarting the System on page 8 88 AppleTalk Setup Select the Apple Talk network connection Refer to AppleTalk Setup on page 2 12 about the procedures System NetWare Use NetWare to receive documents On Off Frame Type Ether II Auto 802 3 SNAP 802 2 Cancel OK Status 10 10 2008 10 10 ...

Page 359: ... machine OFF and then ON again For detailed information on restarting the system refer to Restarting the System on page 8 88 WSD Print Setup Select whether or not to use WSD Print The default setting is On Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Change of WSD Print 3 Press On or Off 4 Press OK 5 After changing the setting restart the system or tu...

Page 360: ...ext of Secure Protocol and then Next of SSL 3 Press On or Off 4 Press OK 5 After changing the setting restart the system or turn the machine OFF and then ON again For detailed information on restarting the system refer to Restarting the System on page 8 88 IPP Security Setup Select the IPP security level This setup is available when SSL is On The default setting is IPP over SSL Only NOTE IPP must ...

Page 361: ...the type of encryption according to the type of security employed by the LDAP server This setup is available when SSL is On The default setting is Off NOTE LDAP must be set to On in Protocol Detail on page 8 92 The table below shows the available settings Use the procedure below 1 Press the System Menu key 2 Press System Next of Network Next of Secure Protocol and then Change of LDAP Security 3 Pr...

Page 362: ...ith administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 3 Press On 4 Press OK 5 After changing the setting restart the system or turn the machine OFF and then ON again For detailed information on restarting the system refer to Restarting the System on page 8 88 LAN Interface Setup Specify the settings for the LAN interface to be used The defaul...

Page 363: ... Menu OPERATION GUIDE 8 99 8 4 Press OK 5 After changing the setting restart the system or turn the machine OFF and then ON again For detailed information on restarting the system refer to Restarting the System on page 8 88 ...

Page 364: ...e of USB Host NOTE If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 3 Press Block 4 Press OK USB Device USB interface setting This locks and protects the USB interface co...

Page 365: ... Setting System Menu OPERATION GUIDE 8 101 8 1 Press the System Menu key 2 Press System Next of Interface Block Setting and then Change of Optional Interface 1 or Optional Interface 2 3 Press Block 4 Press OK ...

Page 366: ...ails We suggest you to confirm how the machine performs this function on your environment Machine Operation after Detecting the Document Guard Pattern Item Description Common operation Displays the message that indicates the machine detected the document guard pattern and stops scanning the remaining documents Copy functions Prints the documents in blank from the position that the machine detected...

Page 367: ...f the detection If the malfunction occurs contact your service representative Use the procedure below to specify the Document Guard setting 1 Press the System Menu key 2 Press System and then Next of Optional Function NOTE If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with admi...

Page 368: ...transmission NOTE Restrictions such as the number of times the application can be used during the trial period differ depending on the application Starting Application Use Use the procedure below to start using an application 1 Press the System Menu key 2 Press System and then Next of Optional Function NOTE If user login administration is disabled the user authentication screen appears Enter your ...

Page 369: ...ck the details of an application 1 Press the System Menu key 2 Press System and then Next of Optional Function NOTE If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 3 Sel...

Page 370: ...s you must return to the original display Press the Accessibility Display key again Press the Accessibility Display key when in the Copy or Send i e the Copy or Send key indicator is On Enlarged keys or characters appear on the touch panel Operation can also be made by pressing any numeric key corresponding to the number displayed e g Press the 2 key to adjust zoom Follow the instructions on the s...

Page 371: ...OPERATION GUIDE 9 1 9 Maintenance This chapter describes cleaning and toner replacement Cleaning 9 2 Toner Container and Waste Toner Box Replacement 9 8 ...

Page 372: ...always unplug the power cord before cleaning the machine Original Cover Glass Platen Wipe the backside of the original cover the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent IMPORTANT Do not use thinner or other organic solvents Original Cover Glass Platen ...

Page 373: ...sory cloth Do not use water soap or solvents for cleaning 1 Remove the cloth from the cleaning cloth compartment 2 Open the document processor and wipe the slit glass a 3 Wipe the white guide b on the document processor 4 When using the document processor to allow dual scanning open the top cover of the document processor Hold 1 Open the document processor 2 Clean the surface of the slit glass loc...

Page 374: ... 6 Wipe the white roller 7 Close the document processor top cover and return the cleaning cloth to the cleaning cloth compartment 8 Press End Separator Clean the separator regularly at least monthly to ensure optimum output quality 1 Open the front cover ...

Page 375: ...lue colored 3 Pull up and open left cover 1 4 As shown in the figure clean dirt from the separator by moving the brush from side to side along the separator 5 Put away the cleaning brush press the specified position of the front cover and left cover 1 to close ...

Page 376: ...ver 2 Remove the cleaning brush blue colored 3 Pull up and open left cover 1 4 As shown in the figure clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the roller by turning the gear at the left end of the roller ...

Page 377: ...Maintenance OPERATION GUIDE 9 7 9 5 Put away the cleaning brush press the specified position of the front cover and left cover 1 to close ...

Page 378: ...ner be sure to clean the parts as instructed below Dirty parts may deteriorate output quality CAUTION Do not attempt to incinerate the toner container or the waste toner box Dangerous sparks may cause burns Toner Container Replacement 1 Open the front cover 2 Turn the toner container release lever to the vertical position 3 Pull out the old toner container as far as it will go ...

Page 379: ...ainer by pulling it out by the handle 5 Place the used toner container in the provided plastic disposal bag Hold the new toner container in both hands and shake it from side to side several times 6 Hold the new toner container in both hands and gently push it in ...

Page 380: ...s 8 Close the front cover NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations Waste Toner Box Replacement 1 Open the front cover 2 Press the release button 1 and pull out the waste toner tray 2 ...

Page 381: ...move the old waste toner box at an angle and place it in the plastic disposal bag provided CAUTION Do not attempt to incinerate the toner container or the waste toner box Dangerous sparks may cause burns 5 Open the new waste toner box cap 6 Install a new waste toner box ...

Page 382: ...e toner tray When the tray reaches the correct position it locks in place with a clicking sound 9 Close the front cover NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 383: ...OPERATION GUIDE 10 1 10 Troubleshooting This chapter explains how to solve problems with the machine Solving Malfunctions 10 2 Responding to Error Messages 10 6 Clearing Paper Jams 10 15 ...

Page 384: ...sheets are ejected Are the originals loaded correctly When placing originals on the platen place them face down and align them with the original size indicator plates 2 28 When placing originals in the optional document processor place them face up 2 30 Printouts are too light Is the machine in Auto Density mode Set the correct density level for auto density Is the machine in Manual Density mode U...

Page 385: ...nt processor dirty Clean the platen or the document processor 9 2 Is the transfer roller dirty Brush the transfer roller clean 9 6 Is the drum dirty Carry out Drum Refresh 8 55 Carry out Developer Refresh 8 64 Is the scanner dirty Carry out Laser Scanner Cleaning 8 64 Is the Printed Document Guard Kit enabled Disable the Printed Document Guard Kit Appendix 6 Printouts are fuzzy Is the machine bein...

Page 386: ...print Is the machine plugged in Plug the power cord into an AC outlet Is the machine powered on Turn on the main power switch 3 2 Is the printer cable connected Connect the correct printer cable securely 2 3 Was the machine powered on before the printer cable was connected Power on the machine after connecting the printer cable 2 3 Is Press Status Key displayed at the top of the screen Press the S...

Page 387: ...gnized Check that the USB memory is securely plugged into the machine Is the USB host blocked Select Unblock in the USB host settings 8 100 Perform Gray Adjustment in the System Menu is displayed Over long periods of use the effects of the ambient temperature and humidity can cause color output hues to vary slightly Whenever the printed hues differ from the original document or image carry out Gra...

Page 388: ...ples Has any of the document finisher run out of staples If the staples are depleted the machine will stop and the location of staple depletion will be indicated on the touch panel Leave the machine on and follow the instruction to replace the staple case Press Continue to print without stapling Press Cancel to cancel the job Add toner C M Y K Replace the toner container 9 8 Box is not found This ...

Page 389: ...ere any cover which is open Close the cover indicated on the touch panel Check the document processor Is the document processor open Close the document processor Is the top cover of the document processor open Close the top cover of the document processor 10 27 Check the finisher Is the document finisher set correctly Set the document finisher correctly For details refer to the respective Operatio...

Page 390: ... by Job Accounting exceeded The printing count exceeded the acceptable count restricted by Job Accounting Cannot print any more This job is canceled Press End Job separator is full of paper Is the maximum capacity of the job separator exceeded Take some paper out of the job separator Printing then resumes KPDL error PostScript error has occurred The job is canceled Press End Machine failure Intern...

Page 391: ...sor Scanner memory is full Scanning cannot be performed due to insufficient memory of scanner Only one copy of the scanned pages is available Press Continue to print send or store the scanned pages Press Cancel to cancel the printing job Send error An error has occurred during transmission Refer to Responding to Send Error for the error code and corrective actions 10 11 Staple jam If a staple jam ...

Page 392: ...ying the Add toner C M Y K message ignore the message and use the toner Unknown Toner Installed PC C M Y K Is the different named product or counterfeit product installed Install our genuine product that is specified for this machine Warning low memory Further process cannot be performed due to insufficient memory Press Continue to print the scanned pages Press Cancel to cancel the printing job Th...

Page 393: ... the e mail Failed to send i FAX Check the followings on the COMMAND CENTER SMTP login user name and login password POP3 login user name and login password Failed to send via FTP Check the FTP settings Login user name and login password If the sender is a domain user specify the domain name Path Folder share permissions of the recipient 1103 Failed to send via SMB Check the SMB settings Login user...

Page 394: ...of the FTP server Is FTPS available Is the encryption available 2 14 2101 Failed to send via SMB Failed to send via FTP Check the network and SMB settings Check the network and FTP settings The network cable is connected The hub is not operating properly The server is not operating properly Host name and IP address Port number 2 14 Failed to send the e mail Failed to send i FAX Check the network a...

Page 395: ...NTER 2 14 3101 Failed to send the e mail Failed to send i FAX Check the authentication methods of both the sender and the recipient Failed to send via FTP Check the network The network cable is connected The hub is not operating properly The server is not operating properly 3201 Failed to send the e mail Failed to send i FAX Check the SMTP user authentication method of the recipient 5101 5102 5103...

Page 396: ...he server s time 2 8 Check the domain name 11 2 Check the host name 11 2 Check the connection status with the server Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular cord connected correctly Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FAX No and Permitted ID No FAX System Q Operation Guide Chapte...

Page 397: ...is inside 2 Open the fuser cover and remove the jammed paper 3 Open cassette 1 4 Remove the paper 5 Set the cassette and close the cover Paper jam 03 05 Job No Job Name User Name doc200810101010 000021 Mike Status 10 10 2008 10 10 Hold JAM Paper jam 01 03 1 Remove the paper 2 Open the fuser cover and remove the jammed paper 3 Close the cover Job No Job Name User Name doc200810101010 000021 Mike I ...

Page 398: ...in the machine could cause subsequent jamming Discard paper that has jammed in the optional document finisher A page affected by a paper jam will be printed again CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned Cassette 1 Follow the steps below to clear paper jams in cassette 1 1 Pull up left cover 1 lever and open the ...

Page 399: ...ove the jammed paper If the paper tears remove every loose scrap from inside the machine 5 Push cassette 1 back in place securely 6 Press the specified position to close left cover 1 Cassette 2 Follow the steps below to clear paper jams in cassette 2 1 Open left cover 3 ...

Page 400: ...e the jammed paper If the paper tears remove every loose scrap from inside the machine 5 Push cassette 2 back in place securely 6 Close left cover 3 Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder 1 Open left cover 4 ...

Page 401: ...ery loose scrap from inside the machine 3 Pull out the cassette in use 4 Remove the jammed paper 5 Push the cassette back in place securely 6 Close left cover 4 Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray 1 Remove all papers from the multi purpose tray ...

Page 402: ... 2 If paper is jammed inside pull the paper toward you to remove 3 Pull up left cover 1 lever and open the left cover 1 4 Remove the jammed paper If the paper tears remove every loose scrap from inside the machine 5 Open the feed guide B1 ...

Page 403: ...the jammed paper If the paper tears remove every loose scrap from inside the machine 7 Pull out cassette 1 8 Turn the lower green knob B2 to the left at least 10 times 9 Remove the jammed paper If you cannot remove the paper proceed with the next step ...

Page 404: ...2 Push paper feed unit B3 back in place and push the cassette back in place securely 13 Press the specified position to close left cover 1 Inside the Left Covers 1 3 and 4 Follow the steps below to clear paper jams inside left cover 1 3 or 4 when using the optional paper feeder 1 Open the left cover where the paper is jammed inside ...

Page 405: ...jammed paper If the paper tears remove every loose scrap from inside the machine 3 Close the left cover Duplex Unit Follow the steps below to clear paper jams in the duplex unit 1 Pull up left cover 1 lever and open the left cover 2 Remove the jammed paper ...

Page 406: ...position to close left cover 1 Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1 1 Pull up left cover 1 lever and open the left cover 2 Remove the jammed paper 3 Press the specified position to close left cover 1 ...

Page 407: ... every loose scrap from inside the machine 6 Close the left cover 2 7 Pull out cassette 1 and remove the jammed paper If the paper tears remove every loose scrap from inside the machine 8 Push cassette 1 back in place securely Fixing unit Follow the steps below to clear paper jams in the fixing unit 1 Pull up left cover 1 lever and open the left cover 1 ...

Page 408: ...med paper 3 Open the fuser cover A1 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned 4 Remove the jammed paper If the paper tears remove every loose scrap from inside the machine ...

Page 409: ...toward your side to remove it 6 Push fuser cover back in place and press the specified position to close left cover 1 Optional Document Processor Follow the steps below to clear paper jams in the optional document processor 1 Remove the original from the original tray 2 Open the document processor top cover ...

Page 410: ...nal will scroll out to a position where it can be removed easily If the original tears remove every loose scrap from inside the machine 4 Lift up reverse unit 5 Remove the jammed original If the original tears remove every loose scrap from inside the machine 6 Put reverse unit back in its original place and close the document processor top cover 7 Reload the originals on the document processor tra...

Page 411: ...w to clear paper jams in the optional job separator 1 If jammed paper is seen through the paper ejection slot of the job separator pull it toward your side to remove it If the paper tears remove every loose scrap from inside the machine 2 Pull up left cover 1 lever and open left cover 1 3 Press the lever and open the job separator 4 Remove the jammed paper If the paper tears remove every loose scr...

Page 412: ...Troubleshooting 10 30 OPERATION GUIDE 5 Press the indicated position to close left cover 1 ...

Page 413: ...OPERATION GUIDE 11 1 11 Management This chapter explains the following operations User Login Administration 11 2 Job Accounting 11 15 Data Security Kit Operations 11 31 ...

Page 414: ...s user login administration Select one of the following authentication methods Use the procedure below to enable user login administration 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges...

Page 415: ...is Kerberos only domain names entered in uppercase will be recognized 6 Press OK Login Logout Once you enable user login administration a login user name and password entry screen appears each time you use this machine Login Use the procedure below to login 1 If the screen below appears during the operations press Login User Name Press Keys to enter the login data using the numeric keys 2 Enter th...

Page 416: ...ntry screen Auto Logout Logout is automatically executed in the following cases When the Power key is pressed to enter the sleep mode When auto sleep is activated When auto panel reset is activated When auto low power mode is activated When low power mode is activated by pressing the Energy Saver key Adding a User This adds a new user You can add Up to 1 000 users including the default login user ...

Page 417: ...in user password are same It is recommended to periodically change the user name login user name and login password regularly for your security Use the procedure below to register a new user 1 Login as a user with administrator rights 2 Press the System Menu key 3 Press User Login Job Accounting 4 If user login administration is disabled the user authentication screen appears Enter your login user...

Page 418: ...ect the account and press OK NOTE Select Name and ID from the Sort pull down menu to sort the account list Press Search Name or Search ID to search by account name or account ID 18 Press Register to add a new user on the local user list User User Name Account Name Access Level Register E mail Address Login Password Login User Name Cancel 02 User abcd efg com 0099 Change 10 10 2008 10 10 Status Cha...

Page 419: ...to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press Next of User Login Setting and Register Edit of Local User List 5 Select the user whose properties you wish to change NOTE Select Name and Login Name from the Sort pull down menu to sort the user list Press Search Name or Search Login to search by name or login user name ...

Page 420: ...il address Although login user name access level or account name cannot be changed the users can check the present status Use the procedure below to change user properties 1 Press the System Menu key 2 Press User Property 3 Refer to steps 6 to 17 of Adding a User to change user properties Press Detail of Login User Name or Account Name to check the present status 4 Press Register to finalize chang...

Page 421: ...re below to process jobs sent from unknown users 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press ...

Page 422: ...n with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press Next of User Login Setting Next of Group Authorization Set and then Change of Group Authorization 5 Press On 6 Press OK Group List Register the groups that is restricted the machine usage Up to 20 groups can be individually registered Other users and groups belong to Others The ...

Page 423: ...t usage of only the full color copy functions Send Restriction Select whether or not to reject usage of the send functions FAX TX Restriction Select whether or not to reject usage of the FAX transmissions Storing Restr in Box Select whether or not to reject usage of storing in the document boxes Storing Restr in Memory Select whether or not to reject usage of storing in the removable memory For Gr...

Page 424: ...tion must be selected for the authentication method in Enabling Disabling User Login Administration on page 11 2 The table below explains the required information to be registered Use the procedure below Group xxx Group ID Copy Restriction Access Level Register Copy Restriction Color Print Restriction Print Restriction Color Cancel Change Group Name 2008 10 10 10 10 Status Change Change Change Cop...

Page 425: ...n page 11 4 for the default login user name and password 4 Press Next of User Login Setting Change of Obtain NW User Property 5 Press On 6 Press Server Name 7 Enter the LDAP server name or the IP address and press OK 8 Press keys to enter the LDAP port number using the numeric keys 9 Press Name 1 10 Enter the LDAP Attribute to obtain the user name to be displayed and press OK 11 Follow steps 9 and...

Page 426: ...nagement 11 14 OPERATION GUIDE 16 Press LDAP Security to select the type of encryption according to the type of security employed by the LDAP server 17 Select Off LDAP over SSL or LDAPv3 TLS and press OK ...

Page 427: ... print counter for each account or for all accounts combined First Job Accounting Setup Follow these steps for the first job accounting setup Enable job accounting page 11 15 Add an account page 11 17 Log out page 11 16 Other users login for operations page 11 16 Enabling Disabling Job Accounting Enable job accounting Use the procedure below to specify the job accounting setting 1 Press the System...

Page 428: ...not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By pressing Counter Check you can refer to the number of pages printed and the number of pages scanned When the screen to enter the login user name and password appears If user login administration is enabled the screen to enter the login user name and password appears Enter a login user name and...

Page 429: ...Press Change of Account Name 6 Enter the account name and press OK The Account screen reappears NOTE Refer to the Character Entry Method on Appendix 7 for details on entering characters 7 Follow steps 5 and 6 above to enter the Account ID Item Description Account Name Enter the account name up to 32 characters Account ID Enter the account ID as many as eight digits between 0 and 99999999 Restricti...

Page 430: ... press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press Next of Job Accounting Setting and then Register Edit of Accounting List 5 Select an account to change or delete NOTE Select Name or ID from the Sort pull down menu to sort the account names Press Search Name or Search ID to search by accoun...

Page 431: ...Pages Printed on page 11 25 and Printing an Accounting Report on page 11 29 for details Use the procedure below to set the counting methods 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privilege...

Page 432: ...Total Limits the total number of sheets used for color and black and white printing Print Restr Full Color Limits the number of sheets used for color printing Scan Restriction Others Limits the number of sheets scanned excludes copying FAX TX Restriction Limits the number of sheets sent by fax This is displayed when the optional fax kit is installed FAX Port Restriction Restricts the ports used fo...

Page 433: ... or numeric keys to select the number of pages 4 Press OK 5 Repeat steps 2 to 4 for other accounts to be restricted 6 Press Register The restricted account is added FAX Port Restriction Restricts the ports used for faxing This is displayed when two optional FAX kits are installed Item Description Off No restriction given Counter Limit Restricts the print counter in one page increments up to 9 999 ...

Page 434: ...name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press Next of Job Accounting Setting Next of Default Setting and then Change of Apply Limit 5 Select Immediately Subsequently or Alert Only 6 Press OK Item Description Immediately The next job will be prohibited in sendin...

Page 435: ...on the total number of sheets used for color and black and white printing Print Restriction Color Sets the default restriction on the number of sheets used for color printing Scan Restriction Others Sets the default restriction on the number of sheets used for scanning excludes copying FAX TX Restriction Sets the default restriction on the number of sheets used for sending faxes This is displayed ...

Page 436: ...n page 11 4 for the default login user name and password 4 Press Next of Job Accounting Setting Next of Default Setting and then Next of Default Counter Limit 5 Press Change for the item you want to modify and then press or or use the numeric keys to enter the default restriction on the number of sheets 6 Press OK 7 To set another default restriction repeat steps 5 to 6 Status 10 10 2008 10 10 Use...

Page 437: ...r printing you can check the pages used for black and white and full color printing as well as the total pages used You can use Count by Paper Size to check the number of pages used in the paper size set in Counting by Paper Size on page 11 28 as well as the number of pages used in other paper sizes You can use the Count by Duplex Combine to check the number of pages used in Duplex 1 sided mode Du...

Page 438: ...gin For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press Next of Job Accounting Setting and then Next of Total Job Accounting 5 Press Check at the function to check the count The results will be displayed 6 Confirm the count and press Close 7 Press Execute of Counter Reset to reset the counter 8 Press Yes ...

Page 439: ...ting 5 Select the account to check the count NOTE Select Name or ID from the Sort pull down menu to sort the account names Press Search Name or Search ID to search by account name or account ID 6 Press Detail 7 Press Check at the function to check the count The results will be displayed 8 Confirm the count and press Close 9 Press Execute of Counter Reset to reset the counter 10 Press Yes on the sc...

Page 440: ... Login Job Accounting 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default login user name and password 4 Press Next of Job Accounting Setting Next of Default Setting Change of Count by Paper Size Chan...

Page 441: ...t a job accounting report 1 Check that Letter or A4 paper is loaded in the cassette 2 Press the System Menu key 3 Press User Login Job Accounting 4 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to login with administrator privileges Refer to Adding a User on page 11 4 for the default lo...

Page 442: ...ss the Counter key to check the number of sheets printed and scanned You can check the number of pages printed in each paper size by pressing Printed Pages by Paper Size Counter 10 10 2008 10 10 Status Close Print Status Page Printed Pages Black White Total Printer Copy Scanned Pages Originals Total FAX Copy 1800 200 600 FAX Full Color SingleColor Total Others 1000 600 300 100 800 500 200 100 200 ...

Page 443: ...ty Kit Operations Installing the optional Data Security Kit adds Data Security on the System Menu Refer to the Data Security Kit E OPERATION GUIDE on the bundled CD ROM for descriptions of the Data Security options and the procedures for using them ...

Page 444: ...Management 11 32 OPERATION GUIDE ...

Page 445: ...OPERATION GUIDE Appendix 1 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 7 Paper Appendix 10 Specifications Appendix 19 Glossary Appendix 29 ...

Page 446: ...iew of Optional Equipment The following optional equipment is available for the machine Document Processor Document Processor Dual scan DP Document Table 3 000 Sheet Document Finisher Document Finisher Job Separator Paper Feeder 3 000 Sheet Paper Feeder ...

Page 447: ...OPERATION GUIDE Appendix 3 Key Counter FAX Kit Expansion Memory ...

Page 448: ...capable of holding up to 3 000 sheets of A4 or B5 paper NOTE The 3 000 sheet paper feeder features a removable cover on the left side of the feeder left cover 4 for removing paper when a paper jam occurs Document Finisher The document finisher holds a large quantity of finished copies The finisher offers a convenient means of sorting Sorted finished copies may also be stapled For further details r...

Page 449: ...evenly turn the paper in the cassette over and try again NOTE To ensure that paper is delivered to the Job Separator select the output destination or change the default setting For details refer to the Paper Output on page 8 17 When removing paper from the Job Separator pull it out at an angle Key Counter Use the key counter to monitor machine usage The key counter offers a convenient solution for...

Page 450: ...e Data Security Kit The Data Security Kit overwrites all unnecessary data in the storage area of the hard disk so that it cannot be retrieved The Data Security Kit encrypts data before storing it in the hard disk It guarantees higher security because no data cannot be decoded by ordinary output or operations Printed Document Guard Kit This prevents the unauthorized copying and or transmission of d...

Page 451: ...reen Status 10 10 2008 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Input characters Limit characters 0 126 Lower case 1 2 3 4 5 6 7 8 9 0 q w e r t y u i o p a s d f g h j k l z x c v b n m 1 2 4 5 6 7 8 9 10 11 3 No Display Key Description 1 Display Displays entered characters 2 Limit Display Displays maximum number of characters 3 Cursor Key Press to move the c...

Page 452: ...ter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 126 Status 10 10 2008 10 10 Use the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 _ Input characters Limit characters 0 126 12 No Display Key Description 12 To enter a number o...

Page 453: ...se the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case L _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 1 126 Status 10 10 2008 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 q w e r t y u i o p a s d f g h j k l z x c v b n m _ List Input characters Limit ...

Page 454: ...r 60 to 163 g m2 Ledger Legal Letter Letter R Statement A3 B4 A4 A4 R B5 B5 R A5 R Oficio II 8 5 13 5 Folio 8K 16K 16K R 500 80g m2 Supported types Supported paper sizes No of sheets Plain paper 60 to 105 g m2 Recycled paper 60 to 105 g m2 Letter A4 B5 3 000 80g m2 Supported types Supported paper sizes No of sheets Plain paper 60 to 220 g m2 Recycled paper 60 to 220 g m2 Colored paper 60 to 220 g ...

Page 455: ...ic Paper Specifications The following table lists the specifications of paper that is supported with this machine Refer to the subsequent sections for further details Envelopes Envelope DL Envelope C5 Envelope C4 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 3 4 Monarch ISO B5 Youkei 2 Youkei 4 Other sizes Portrait 3 7 8 to 11 5 8 or 98 to 297 mm Landscape 5 7 8 to 17 o...

Page 456: ...eful life of the machine Choose paper with a smooth and even surface however avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit Ingredient Do not use paper such as paper that has been coated or surface treated or paper that contains plastic or carbon These paper may produce harmful fumes from the heat of printing and may damage the drum Be sure to use the s...

Page 457: ...ent problems with paper jams or with several sheets being supplied at once Paper jams may also indicate that the paper is too thick The proper thickness is between 0 086 and 0 110 mm Moisture Content Paper moisture content is the ratio of moisture to dryness expressed as a percentage Moisture affects how the paper is supplied the electrostatic changeability of the paper and how the toner adheres P...

Page 458: ...icity During printing paper is electrostatically charged so that the toner adheres Choose paper that can be discharged quickly so that copies do not cling together Whiteness Paper whiteness affects print contrast Use whiter paper for sharper brighter copies Quality Machine problems may occur if sheet sizes are not uniform or if corners are not square edges are rough sheets are uncut or edges or co...

Page 459: ... purchasing special paper in volume try testing a sample to ensure the print quality is satisfactory General precautions when printing onto special paper are given below Note that we are not responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper Select a cassette or multi purpose tray for special paper Transparencies Transparencies must ...

Page 460: ...us damage may be caused if the paper covering the adhesive comes off in the machine Do not use envelopes with certain special features For example do not use envelopes with a grommet for winding a string to close the flap or envelopes with an open or film covered window If paper jams occur load fewer envelopes at once To prevent paper jams when printing onto multiple envelopes do not allow more th...

Page 461: ...ting output Use label paper that conforms to the following specifications Colored Paper Colored paper must conform to the specifications listed on the page 2 of the Appendix In addition the pigments in the paper must be able to withstand the heat of printing up to 200 C or 392 F Preprinted Paper Preprinted paper must conform to the specifications listed on the page 2 of the Appendix The colored in...

Page 462: ...er Recycled paper must conform to the specifications listed on the page 2 of the Appendix however its whiteness may be considered separately NOTE Before purchasing recycled paper in volume try testing a sample to ensure that the print quality ...

Page 463: ...m2 Duplex 60 to 163 g m2 Multi Purpose Tray 60 to 220 g m2 Paper Type Cassette 1 2 Plain Rough Vellum Recycled Preprinted Bond Color Colour Prepunched Letterhead Thick High Quality Custom 1 to 8 Duplex Same as Simplex Multi Purpose Tray Plain Transparency OHP film Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Colour Prepunched Letterhead Thick Coated Envelope High Quality Custom 1 t...

Page 464: ... 2 seconds or less 6 2 seconds or less 5 3 seconds or less 4 9 seconds or less Full color 8 1 seconds or less 8 1 seconds or less 6 9 seconds or less 6 9 seconds or less Warm up Time 22 C 71 6 F 60 Power on 30 seconds or less 30 seconds or less 45 seconds or less 45 seconds or less Low Power 30 seconds or less 30 seconds or less 30 seconds or less 30 seconds or less Sleep 30 seconds or less 30 sec...

Page 465: ...m 8 202 ft maximum Brightness 1 500 lux maximum Dimension W D H 23 53 64 26 49 64 29 11 32 Main unit only 605 680 745 mm Weight without toner container and waste toner box 233 7 lb 106 kg Space Required W D 35 26 49 64 Using multi purpose tray 889 680 mm Power Source 120 V AC 60 Hz 12 A 220 to 240 V AC 50 Hz 7 2 A Options Document processor Paper feeder 3 000 sheet paper feeder Document finisher 3...

Page 466: ...pm model 4 9 seconds or less Full color 25 25 ppm model 8 1 seconds or less 30 30 ppm model 8 1 seconds or less 40 40 ppm model 6 9 seconds or less 50 40 ppm model 6 9 seconds or less Resolution 600 dpi Operating System Windows 2000 Service Pack 2 or later Windows XP Windows Server 2003 Windows Vista Apple Macintosh OS 10 x Interface Standard USB Interface Connector 1 USB Hi Speed Network interfac...

Page 467: ...PEG compression JPEG XPS PDF MMR JPEG compression PDF high compression Scanning Speed 1 25 25 ppm model 1 sided B W 30 Images min Color 30 Images min 30 30 ppm model 2 sided B W 30 Images min Color 30 Images min A4 landscape 600 dpi Image quality Text Photo original 40 40 ppm model 1 sided B W 50 Images min Color 50 Images min 50 40 ppm model 2 sided B W 50 Images min Color 50 Images min A4 landsc...

Page 468: ...tion Feed No Sheets 500 80 g m2 2 cassettes Paper Size Ledger Legal Oficio II 8 5 13 5 Letter Letter R Executive Executive R Statement R A3 B4 A4 A4 R B5 R A5 R Folio 8K 16K 16K R Supported Paper Paper weight 60 163 g m2 Media types standard recycled color Dimensions W D H 23 1 32 23 15 64 12 13 32 585 590 315 mm Weight Approx 57 lbs Approx 26 kg Item Description Paper Supply Method Friction Feed ...

Page 469: ... 64 40 5 16 634 9 533 1013 5 mm Weight Approx 58 42 lbs Approx 26 5 kg Item Description Number of Trays 3 trays Paper Size Tray A Non Stapling Ledger Legal A3 B4 8K 1 500 sheets Letter Letter R A4 A4R B5 16K 3 000 sheets Tray B Folio Ledger Legal 12 18 A3 B4 8K 100 sheets Letter Letter R Statement R A4 A4R B5 B5R A5 A5R 16K 16KR 200 sheets Tray C Letter Statement R A4 B5 A5 A5R 16K 50 sheets Suppo...

Page 470: ...80 g m2 Paper Size Ledger Legal Oficio II 8 5 13 5 Letter Letter R Executive Executive R Statement R A3 B4 A4 A4 R B5 B5 R A5 R Folio 8K 16K 16K R Paper Type Paper weight 60 163 g m2 Paper type plain recycled color vellum Dimensions W D H 22 29 64 22 29 64 9 26 64 570 570 240 mm Weight 5 1 lbs or less 2 3 kg or less ...

Page 471: ...olor 66 4 dB A Lwad 67 0 dB A Lwad Power consumption 1 During copying Black White 710 W or less 120V 730 W or less 120V 760 W or less 230V 790 W or less 230V Color 800 W or less 120V 810 W or less 120V 860 W or less 230V 870 W or less 230V During stanby 160 W or less During Low Power Mode 100 W or less Recovery time from Low Power Mode 30 seconds or less Time to Low Power Mode 3 minutes During sle...

Page 472: ...hite 68 0 dB A Lwad 69 5 dB A Lwad Color 68 2 dB A Lwad 68 3 dB A Lwad Power consumption 1 During copying with full optional equipment Black White 980 W or less 120V 1110 W or less 120V 1000 W or less 230V 1130 W or less 230V Color 1130 W or less 120V 1150 W or less 230V During stanby 210 W or less During Low Power Mode 130 W or less Recovery time from Low Power Mode 30 seconds or less Time to Low...

Page 473: ...omputers devices and services on an IP network Bonjour because an industry standard IP protocol is used allows devices to automatically recognize each other without an IP address being specified or DNS server being set Bonjour also sends and receives network packets by UDP port 5353 If a firewall is enabled the user must check that UDP port 5353 is left open so that Bonjour will run correctly Some...

Page 474: ...Grayscale A computer color expression Displayed images of this sort are typically composed of shades of gray varying from black at the weakest intensity to white at the strongest without any other colors Gray levels are displayed in numerical levels that is white and black only for 1 bit 256 gray levels including white and black for 8 bits and 65 536 gray levels for 16 bits Help A Help key is prov...

Page 475: ...loped by Adobe Systems It enables flexible font functions and highly functional graphics allowing higher quality printing The first version called Level 1 was launched in 1985 followed by Level 2 that enabled color printing and two byte languages e g Japanese in 1990 In 1996 Level 3 was released as an update for the Internet access and PDF format as well as gradual improvements in implementation t...

Page 476: ...etting to Off TCP IP Transmission Control Protocol Internet Protocol TCP IP is a suite of protocols designed to define the way computers and other devices communicate with each other over a network TCP IP IPv6 TCP IP IPv6 is based on the current Internet protocol TCP IP IPv4 IPv6 is the next generation Internet protocol and expands the available address space which resolves the problem of the lack...

Page 477: ...dix 29 Setup 2 12 Applications 8 83 Attention Indicator 1 4 Auto Image Rotation 4 44 Auto Low Power Mode 3 4 Auto Paper Selection Appendix 29 Auto Sleep 3 5 Appendix 29 B Background density adjust Copy 4 21 Send 5 23 Bonjour Appendix 29 Booklet from Sheets 4 29 Left side 4 29 Right side 4 30 Top binding 4 30 Border Erase Copy 4 27 Send 5 26 Bundled Items 2 2 Buzzer 8 4 C Calibration Cycle 8 61 Cas...

Page 478: ...s 8 33 Auto Priority 8 34 Auto Paper Selection 8 33 Border Erase for Back Page 8 33 Paper Selection 8 33 Preset Limit 8 35 Quick Setup Registration 8 36 Reserve Next Priority 8 34 Copying Functions 4 1 Counting the Number of Pages Printed by Paper Size 11 28 Counter 11 30 Each Job 11 27 Printing a Report 11 29 Total Job 11 26 Unknown Account ID Jobs 11 30 Counting the Number of Pages Printed 11 25...

Page 479: ...8 Displaying Screen 7 17 USB Memory 7 18 DHCP Appendix 29 DHCP IPv6 Appendix 30 Document Box 3 40 6 1 Basic Operation 3 42 Custom Box 3 40 6 2 Document deletion time 6 3 Form Overlay 6 7 Job Box 3 40 6 12 Quick Setup Registration 8 42 What is Document Box 3 40 Document Finisher Appendix 4 Appendix 25 Document Guard 8 102 Document Processor Appendix 4 Appendix 23 How to Load Originals 2 31 Loading ...

Page 480: ...IPP Appendix 30 IPP over SSL Protocol Detail 8 93 J Job Available Status 7 2 Canceling 3 49 7 14 Checking History 7 9 Checking Status 7 2 Detailed Information 7 7 Detailed Information of Histories 7 10 Details of the Status Screens 7 3 Displaying History Screen 7 9 Displaying Status Screens 7 2 Pause and Resumption 7 13 Reordering 7 15 Sending the Job Log History 7 11 Job Accounting 11 15 Managing...

Page 481: ...ace 2 4 O OHP backing sheet mode 4 53 One Touch Key Changing the Registered Information 8 78 Deleting the Registered Information 8 79 Editing 8 78 One touch image adjust 4 19 Open SSL xxiv Operation Panel 1 2 1 4 Option 3 000 sheet document finisher Appendix 4 3 000 sheet paper feeder Appendix 4 Data Security Kit Appendix 6 Document Finisher Appendix 4 Document Processor Appendix 4 Document Table ...

Page 482: ...ex Unit 10 23 Duplex Unit and Cassette 1 10 24 Inside the Left Covers 1 2 and 3 10 22 Jam Location Indicators 10 15 Multi Purpose Tray 10 19 Precaution 10 16 Paper Length Guide 2 17 Paper Selection 4 4 Cassette 4 4 Multi Purpose Tray 4 5 Paper Width Guides 2 18 Part Names 1 1 Platen 1 4 Placing Originals 2 28 POP3 Appendix 31 POP3 E mail RX Protocol Detail 8 92 Poster 4 38 PostScript Appendix 31 P...

Page 483: ...col 8 96 Send File Format 5 14 Image Quality 5 19 Original Size Selection 5 2 Print 5 33 Sending Size Selection 5 4 Setup 8 38 Store 5 34 Sending Send as E mail 3 32 Send to Folder FTP 3 35 Send to Folder SMB 3 34 Sending E mail 2 14 Sending Functions 5 1 Sending Settings 8 38 Color Type 8 39 Quick Setup Registration 8 38 Sending Size Selection 5 4 Sending to Different Types of Destinations Multi ...

Page 484: ...ing 9 6 TWAIN Appendix 32 U USB Appendix 32 USB Cable Connecting 2 6 USB Interface 1 6 2 4 USB Memory Printing Documents 6 20 Removing 6 21 Saving Documents 6 22 User Login Administration 11 2 Adding 11 4 Changing Properties 11 7 Enabling Disabling 11 2 Group Authorization Settings 11 10 Login 11 3 Logout 11 4 Unknown login user name Job 11 9 W Waste Toner Box 1 5 Replacement 9 8 Status 7 16 WIA A...

Page 485: ...A1 We recommend the use of our own brand supplies We will not be liable for any damage caused by the use of third party supplies in this machine ...

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Page 488: ...Rev 1 2009 6 Printed in China 302H756041 ...

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