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Fujitsu S510 - ScanSnap - Document Scanner, Operator'S Manual

The Fujitsu S510 ScanSnap Document Scanner is a versatile and efficient device designed to simplify your document management. With its high-speed scanning capabilities and advanced features, it makes digitizing your important papers a breeze. To get started, easily access the comprehensive Operator's Manual available for free download at manualshive.com.

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5.5 Converting into Word / Excel / PowerPoint Files

ScanSnap  S510 Operator's Guide

 

155

About Actions

5

5.5 Converting into 

Word / Excel / PowerPoint Files

This section describes how to convert documents scanned with the ScanSnap into Word/Excel/
PowerPoint files through OCR (Optical Character Recognition). OCR refers to the process that 
involves scanning the text from paper form into images, then translating the information into text 
that computers can recognize.
The OCR function of ABBYY FineReader for ScanSnap, which is supplied with the ScanSnap, 
allows you to convert scanned images into Word format, Excel format, or PowerPoint format.

  

 

     

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Summary of Contents for S510 - ScanSnap - Document Scanner

Page 1: ...P3PC 1792 03ENZ0 SCAN POW ER Color Image Scanner S510 Operator s Guide ...

Page 2: ......

Page 3: ... color and black and white pages are scanned Moreover the ScanSnap can automatically remove blank pages from the document to further reduce the size of the file You can scan documents with speed and efficiency Double sided color documents of A4 or letter size paper can be scanned up to a speed of 18 sheets minute when Scan mode is set to Normal Color mode is set to Auto and Compression rate is set...

Page 4: ...image to the printer immediately after scanning Without starting applications you can attach the scanned image to e mail or make copies of the scanned image by outputting it to the printer You can convert paper documents into Word Excel PowerPoint files With ABBYY FineReader for ScanSnap you can convert the scanned document directly into the Word Excel PowerPoint file Note The ScanSnap does not co...

Page 5: ...ents 3 Chapter 2 Connecting the ScanSnap 5 2 1 Installing the Supplied Programs 6 2 2 Connecting the ScanSnap to your PC 21 Chapter 3 Using the ScanSnap 29 3 1 Flow of Operations 30 3 2 Paper Size of Documents to be Scanned 46 3 3 Loading Documents 49 Chapter 4 Setting the ScanSnap 63 4 1 About the ScanSnap Icon 64 4 2 Changing Scanning Settings 67 4 3 Saving Scanning Settings 91 4 4 Using the Sca...

Page 6: ...to Word Excel PowerPoint Files 155 Chapter 6 Using the ScanSnap in Various Ways 171 6 1 Using ScanSnap Manager 172 6 2 Using Adobe Acrobat 199 6 3 Scanning Business Cards 204 6 4 Using ScanSnap Organizer 210 Chapter 7 Troubleshooting 223 7 1 Clearing Document Jams 224 7 2 Troubleshooting Checklist 226 Chapter 8 Daily Care 235 8 1 Cleaning Materials 236 8 2 Cleaning the Scanner Exterior 237 8 3 Cle...

Page 7: ...mables 244 9 2 Replacing the Pad ASSY 246 9 3 Replacing the Pick Roller 249 9 4 Purchasing the Carrier Sheet 256 Appendix A Updating ScanSnap Manager 257 Appendix B Uninstalling ScanSnap 259 Appendix C Quick Menu Mode Left Click Menu Mode 263 Appendix D Installation Specifications 267 Repairs 269 Index 271 ...

Page 8: ...er Connect the equipment into an outlet on a circuit different from that to which the receiver is located Consult your dealer or an experienced radio TV technician Canadian DOC Regulations This digital apparatus does not exceed the Class B limit for radio noise emissions from digital apparatus set out in the Radio interference Regulations of the Canadian Department of Communications This Class B d...

Page 9: ...TAR guidelines for energy efficiency The International ENERGY STAR Office Equipment Program is an international program that promotes energy saving through the penetration of energy efficient computers and other office equipment The program backs the development and dissemination of products with functions that effectively reduce energy consumption It is an open system in which business proprietor...

Page 10: ...actured for use in applications simply called high safety applications from here on that directly involve danger to life and health when a high degree of safety is required for example in the control of nuclear reactions at nuclear power facilities automatic flight control of aircraft air traffic control operation control in mass transport systems medical equipment for sustaining life and missile ...

Page 11: ...ows XP Professional operating system Microsoft Windows XP Home Edition operating system Windows Vista Microsoft Windows Vista Home Basic operating system Microsoft Windows Vista Home Premium operating system Microsoft Windows Vista Business operating system Microsoft Windows Vista Enterprise operating system Microsoft Windows Vista Ultimate operating system Windows Windows 2000 Windows XP and Wind...

Page 12: ...e click refers to clicking twice in rapid succession on the left mouse button down Manufacturer PFU LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 All Rights Reserved Copyright PFU LIMITED 2008 2009 ATTENTION The screenshots used in this manual are of Windows XP D...

Page 13: ... to the operator and other persons can be avoided Symbols Used In This Manual In this manual the following symbols are used to describe operations as well as indicate warnings WARNING This sign warns the operator that improper use indicated with this sign may cause death or severe injury of the operator or people in the vicinity if not followed CAUTION This sign warns the operator that improper us...

Page 14: ...ians When this product needs servicing please contact the store where you purchased it or any authorized FUJITSU Image Scanner service provider A TRIANGLE symbol indicates that special care and attention is required The drawing inside the triangle shows the specific caution A CIRCLE with a diagonal line inside shows action which users may not perform The drawing inside or under the circle shows th...

Page 15: ...modify AC cables Do not use damaged AC cables or power plugs and AC cables or power plugs when the wall socket is loose Use only the specified AC cable AC adapter and connector cables Failure to use the correct cables might cause electric shock and equipment failure Do not use the AC cable AC adapter and connector cables provided with this scanner for other devices since this might cause equipment...

Page 16: ...r an authorized FUJITSU scanner service provider If the scanner is damaged for any reason turn off the scanner and unplug the power cable before contacting the store where you purchased the scanner Do not insert or drop metal objects in to the scanner Do not scan wet documents or documents with paper clips or staples Do not splash or allow the scanner to get wet If foreign objects water small meta...

Page 17: ...electricity generated when blowing off dust and dirt from the outside of the scanner may cause a fire Install the scanner on a flat lever surface Make sure none of the scanner parts protrudes outside the desktop Do not install the scanner on unstable surfaces Install the scanner on a level surface that is free of vibration to prevent it from falling Install the scanner on a strong surface that wil...

Page 18: ... that the floor is free of obstructions Install the scanner away from strong magnetic fields and other sources of electronic noise Also protect the scanner from static electricity as this might cause the scanner to malfunction Avoid touching any scanner mechanism when scanning as this may cause injuries For your safety unplug the power cord from the electrical outlet when the scanner is not used f...

Page 19: ...er or Carrier Sheet be careful not to cut your fingers by the paper or Carrier Sheet When you perform cleaning make sure that the inside of the ScanSnap is free of any foreign object and be careful not to get your hand or the cloth caught on the pick spring metal part as a deformed pick spring metal part may cause injury ...

Page 20: ...xviii ...

Page 21: ...tor s Guide 1 Chapter 1 Before You Start Using the ScanSnap This chapter describes the necessary preparations for using the ScanSnap 1 1 Checking the Contents of the Scanner Package 2 1 2 Names and Functions of Components 3 ...

Page 22: ... Package When you unpack the scanner package find the packaging list first and then make sure that the ScanSnap and all items in the packaging list are present If anything is missing or damaged contact the store where you purchased the product ...

Page 23: ... Stacker Paper chute Open the cover to use the scanner Opening the cover turns on the scanner ADF ADF Automatic Document Feeder Paper chute After opening it load the documents to be scanned on this part Side guide Adjust the side guides to the width of documents so that the scanned images will not be skewed Cover open lever To open the ADF pull this lever toward you Operation button Refer to the n...

Page 24: ... the power status of the scanner Blue Solid Ready Blue Blinking Scanning Orange Solid Error Light off Power off Seal reminds you that the supplied software has to be installed first After installing the software remove this seal USB connector AC adapter connector Security cable slot Plug a commercially available security cable into this slot anti theft ...

Page 25: ...ScanSnap Manager before connecting the ScanSnap to your personal computer If you connect the ScanSnap to the personal computer before installing ScanSnap Manager the ScanSnap will not operate correctly If you have connected the ScanSnap to the personal computer before installing ScanSnap Manager the Found New Hardware Wizard dialog box appears this dialog box might be slightly different depending ...

Page 26: ...rvice Pack 1 or later must be applied 2 Service Pack 2 or later must be applied 3 Service Pack 4 or later must be applied 4 The Search function is based on Adobe Acrobat functions Adobe Acrobat must be installed To use the Search function in Windows Vista install any version supported by Windows Vista Without a supported version of Adobe Acrobat the search function is not guaranteed to work proper...

Page 27: ...nap is not yet connected to your personal computer 3 Start your personal computer Log on as a user with Administrator privileges 4 Exit all programs and close all windows ATTENTION The ScanSnap may not function if it is connected to the USB port on the keyboard or the monitor If you are using a commercially available USB hub use a powered hub equipped with an AC adapter To connect the ScanSnap wit...

Page 28: ...Other requirements Internet Explorer 6 0 or later Screen Resolution 1024 x 768 or higher HINT Adobe Acrobat is required for viewing the ScanSnap S510 Operator s Guide ScanSnap Organizer User s Guide and CardMinder User s Guide Adobe Acrobat can also be linked to the ScanSnap for displaying the scanned images in Adobe Acrobat You do not have to install Adobe Acrobat if it is already installed on yo...

Page 29: ...on 3 Click the Next button Installation is started and the setup dialog box appears 4 Follow the on screen instructions to install the software HINT Select How to install on the Adobe Acrobat dialog box step 2 to learn more about the installation of Adobe Acrobat Refer to Adobe Acrobat Help about how to use Adobe Acrobat ...

Page 30: ... 2 is installed in your computer you may see the following dialog box when inserting the CD described above Click the Yes button to show the ABBYY FineReader for ScanSnap screen If the In the future do not show this message checkbox is marked you will not see this dialog box when inserting a CD that attempts to connect to Microsoft Internet Explorer in the future You may see Information Bar instea...

Page 31: ...tion The file folder containing the setup exe file appears Finally click the Yes button on the Security Warning dialog to proceed ATTENTION The ABBYY FineReader for ScanSnap window may not be displayed when the AutoPlay setting on your CD drive is disabled In this case run autorun exe in this CD ROM directly using Explore or My computer ...

Page 32: ...12 3 Double click the Setup exe icon 4 Select the language for this installation and click OK The InstallShield Wizard for ABBYY FineReader for ScanSnap appears ...

Page 33: ...nnecting the ScanSnap 2 Follow the on screen instructions to install the software HINT For information about how to use ABBYY FineReader for ScanSnap refer to ABBYY FineReader for ScanSnap User s Guide Select Start All Programs ABBYY FineReader for ScanSnap 3 0 User s Guide ...

Page 34: ...rts up and the ScanSnap Setup dialog box appears 1 You can read important information on installation and uninstallation as well as how the contents of the Setup CD ROM are organized 2 You can install ScanSnap Manager ScanSnap Organizer and CardMinder 3 You can read manuals Click the following buttons to view each of the respective manuals ScanSnap Manager button displays ScanSnap Operator s Guide...

Page 35: ...displayed window click the URL http scansnap fujitsu com You must have an Internet connection 6 You can close this window 2 Click the Readme button in the ScanSnap Setup dialog box In the Readme file things to keep in mind when you install uninstall programs and how the Setup CD ROM is configured are described Close the Readme file when you finish reading it HINT If the ScanSnap Setup dialog box i...

Page 36: ...tall Products button installs ScanSnap Manager ScanSnap Organizer and CardMinder The Welcome to the InstallShield Wizard for ScanSnap dialog box appears 4 Click the Next button in the Welcome to the InstallShield Wizard for ScanSnap dialog box The License Agreement dialog box is displayed ...

Page 37: ...d 6 In the Choose Destination Location dialog box choose the destination folder and click the Next button To install ScanSnap programs in the default folder simply click the Next button In most cases you do not have to change the directory path When the selected drive does not have enough free disk space change the directory path When changing the directory path click the Browse button and display...

Page 38: ...you want to set the document upside down and face down on the ScanSnap select the left radio button When you want to set the document face up on the ScanSnap check the right radio button HINT Depending on the selected options programs are installed as follows Typical ScanSnap Manager ScanSnap Organizer and CardMinder are installed along with the manuals for these programs Compact ScanSnap Manager ...

Page 39: ...removed or whether images are automatically rotated Clicking the Next button displays the Start Copying Files dialog box HINT You can also change the setting after installation For details refer to Set the documents with its face up page 82 in section 4 2 Changing Scanning Settings This dialog box will not appear when programs are re installed The settings configured before re installation remain ...

Page 40: ...start my computer later to finish the installation The ScanSnap Setup dialog box appears click the Exit button to close the ScanSnap Setup dialog box To complete the installation you have to restart your personal computer HINT To view the ScanSnap S510 Operator s Guide ScanSnap Organizer User s Guide and CardMinder User s Guide Adobe Acrobat or Adobe Acrobat Reader is required If this software is ...

Page 41: ...dapter as shown below CAUTION Do not use AC adapters other than the following Operation 1 Connect the AC cable to the AC adapter collectively called the power cable ATTENTION Be sure to connect the AC cable to an outlet before connecting the USB cable Be sure to install ScanSnap Manager into your personal computer before connecting the ScanSnap to your personal computer For details about the insta...

Page 42: ...22 2 Plug the power cable into the power connector on the back side of the ScanSnap and the other end to a wall outlet Outlet Power connector ...

Page 43: ...nnector all the way to the end ATTENTION Use only the USB cable supplied with the Scanner When connecting to a USB hub be sure to connect the ScanSnap to the hub pluged into the personal computer first stage If you connect it to a USB hub connected to another USB hub second stage the ScanSnap may not function correctly If you connect the ScanSnap with USB 2 0 it is required that the USB port and t...

Page 44: ...tion 4 The ScanSnap is added as new hardware How to add hardware varies depending on the operating system running on your computer Windows 2000 The Digital Signature Not Found dialog box appears Click the Yes button HINT Press POWER button if the scanner power is not turned ON after opening the paper chute Paper chute ...

Page 45: ...s select No not this time and then click the Next button 2 Click the Next button in the following window ATTENTION The window above may not appear unless Windows XP Service Pack 2 is installed ATTENTION Although the message If your hardware came with an installation CD or floppy disk insert it now is displayed you do not have to insert the CD into the CD ROM drive ...

Page 46: ... New Hardware Wizard dialog box informing you that the Wizard will end is displayed click the Finish button The ScanSnap is added to your personal computer as new hardware Windows Vista 1 The Found New Hardware dialog box appears select Locate and install driver software recommended in the dialog box ...

Page 47: ...The Windows Security message appears select Install this driver software anyway The ScanSnap is added as a new hardware device ATTENTION It may take some time for the ScanSnap Manager icon on the taskbar to become the ready status Press the POWER button on the ScanSnap when the icon appears in not ready status When you turn on off the ScanSnap wait for five seconds S S S S ...

Page 48: ...rsonal computer connected to the ScanSnap is turned on off the POWER button on the scanner is pressed with the paper chute open However power on off of the ScanSnap is controlled by opening and closing the paper chute and therefore the ScanSnap will not be turned on unless the paper chute is open even if the personal computer is turned on Leave the ScanSnap connected to the personal computer and y...

Page 49: ...p S510 Operator s Guide 29 Chapter 3 Using the ScanSnap This chapter describes the basic operations of the ScanSnap 3 1 Flow of Operations 30 3 2 Paper Size of Documents to be Scanned 46 3 3 Loading Documents 49 ...

Page 50: ...ed images in PDF format Basic Flow of Operations With the document loaded on the ScanSnap simply press the SCAN button and you can save the scanned documents to files attach them to e mail and print them with the printer The ScanSnap has two buttons as follows Simply press this button to scan the document To turn on off the ScanSnap press this button ...

Page 51: ...rform a scan in a way that suits the preferences of you 1 Select an action you want to perform in the ScanSnap Quick Menu after scanning 2 Select an application or a profile before scanning Use either way according to your preferences Select a profile Scan the document by pressing the SCAN button Select a desired action in the ScanSnap Quick Menu ...

Page 52: ...Press the SCAN button to scan the document 2 The ScanSnap Quick Menu appears after scanning 3 Select a desirable action in the ScanSnap Quick Menu An application starts up for you to perform the selected action HINT The Quick Menu Mode has the following features You can perform a desirable action with point and click operations by using the menu simple enough for beginners This way of scanning is ...

Page 53: ...tion of SCAN button and Left Click Menu Mode see Scanning documents in Left Click Menu Mode on page 40 1 On the Left Click Menu select a desirable application profile 2 Press the SCAN button to scan the document The selected application starts up for you to perform the selected action HINT The Left Click Menu Mode has the following features You can scan the document at the press of a button This w...

Page 54: ... Windows starts 4 Open the paper chute The ScanSnap is turned on and the ScanSnap Manager icon will change from to HINT You can turn the personal computer on before connecting the ScanSnap to it If the ScanSnap is already connected to your personal computer you do not have to disconnect them to reconnect HINT If the ScanSnap is not automatically turned on even when the paper chute is opened press ...

Page 55: ... more information HINT If the ScanSnap Manager icon is not displayed on the taskbar from the Start menu select All Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Manager Generally ScanSnap Manager is registered under Startup programs so that its icon is displayed on the taskbar when Windows starts If it is not registered under Startup programs from Start menu select All Programs S...

Page 56: ...e SCAN button In the ScanSnap Manager Scan and Save Settings dialog box you can switch the scanning mode of the SCAN button to Simplex mode Scanning can also be started by using the ScanSnap Manager icon on the taskbar For details about this operation refer to 4 1 About the ScanSnap Icon page 64 ATTENTION Do not connect or disconnect other USB devices during the scanning operation Do not close the...

Page 57: ...e files are saved in a folder on your personal computer specified in ScanSnap Organizer Scan to Folder PDF files are created from the scanned images and saved in a specified folder shared folder 5 2 Saving Data in the Specified Folder page 115 Scan to E mail PDF files are created from the scanned images and an e mail program is started with the PDF files attached to e mail 5 3 Sending Files by E M...

Page 58: ...r details about the settings for the scanning file name and destination to save data refer to 4 2 Changing Scanning Settings page 67 About the scanning of Business cards refer to section 6 3 Scanning Business Cards page 204 Scan to Word 2 The scanned images are processed through OCR and converted into Word files 5 5 Converting into Word Excel PowerPoint Files page 155 Scan to Excel 2 The scanned i...

Page 59: ...de whether to perform fast scanning or excellent scanning whether to produce sharp text images whether to automatically remove blank pages correct skewed images change orientation of pages load the document face up and continue scanning another document Whether to text recognize the scanned document to make PDF files searchable Whether to include all scanned pages in a PDF file or create PDF files...

Page 60: ... the ScanSnap Manager icon is not present on the taskbar from the Start menu select All Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Manager Generally ScanSnap Manager is registered with Startup so that its icon appears on the taskbar when Windows starts up If ScanSnap Manager is not registered with Startup from the Start menu select All Programs ScanSnap Manager Startup Registe...

Page 61: ...de when you press the SCAN button In the ScanSnap Manager Scan and Save Settings dialog box you can switch the scanning mode of the SCAN button to Simplex mode Scanning can also be started by using the ScanSnap Manager icon on the taskbar For details about this operation refer to section 4 1 About the ScanSnap Icon page 64 ATTENTION Do not connect or disconnect other USB devices during the scannin...

Page 62: ... you can view the scanned images For details about the settings for the scanning file name and destination to save data refer to section 4 2 Changing Scanning Settings page 67 About the scanning of Business cards refer to section 6 3 Scanning Business Cards page 204 ...

Page 63: ... ScanSnap Folder in which scanned images are saved File name of scanned images Scanning mode whether to perform fast scanning or excellent scanning whether to produce sharp text images whether to automatically remove blank pages correct skewed images change orientation of pages load the document face up and continue scanning another document File format of scanned images pdf jpg Whether to text re...

Page 64: ... personal computer or open the paper chute of the ScanSnap The power indicator illuminates and the ScanSnap is turned on To turn off the ScanSnap with the paper chute open press the POWER button on the ScanSnap HINT To turn on off the ScanSnap press the POWER button for longer than one second To prevent unintended operation the POWER button does not work unless it is pressed for longer than one se...

Page 65: ...urn off the ScanSnap The ScanSnap Manager icon on the taskbar changes to the inactive state 2 Disconnect the USB cable from your personal computer 3 Disconnect the Power cable from the power outlet HINT If you exit ScanSnap Manager you can no longer use the ScanSnap To activate ScanSnap Manager again from the Start menu select All Programs ScanSnap Manager ScanSnap Manager HINT The ScanSnap is tur...

Page 66: ...mm 55 90 mm Width 50 8 to 216 mm 2 to 8 5 in Length 50 8 to 360 mm 2 to 14 17 in With the Carrier Sheet Type Standard office paper Post card Business card Photograph Clipping Weight Up to 127 g m2 Up to 34 lb when scanning half fold paper Up to 63 5 g m2 Up to 17 lb Size A3 A4 A5 A6 B4 JIS B5 JIS B6 JIS Post card Business card Letter 11 x 17 Custom 297 420 mm 210 297 mm 148 210 mm 105 148 mm 257 3...

Page 67: ...scanning HINT Do not scan the following types of documents Documents with paper clips and or staples Remove clips and staples to scan these documents Documents before ink dries Scan documents after the ink dries Documents larger than Legal width 8 5 in length 14 in Documents folded in half larger than 216 x 297 mm W x L 8 5 x 11 7 in Materials other than paper such as the fabric metal foil transpa...

Page 68: ...mple locations exposed to direct sunlight or near a heating apparatus for an extended period of time Do not use the Carrier Sheet under high temperature conditions If used under such a condition it may be deformed Do not bend or pull the Carrier Sheet by force Do not use a damaged Carrier Sheet Otherwise the ScanSnap may be damaged or may malfunction To avoid the deformation of the Carrier Sheet d...

Page 69: ...or at 17 lb To prevent paper jams fan the document as follows 1 Select a stack of documents 5 mm or less high 2 Hold the document with both hands and fan it out as shown in the figure below 3 Turn the document 90 degrees and then fan it in the different orientation again HINT Scanning accuracy increases when the document is loaded onto the ScanSnap so that the leading edges of the paper form a ste...

Page 70: ...anager Scan and Save Settings dialog box select the Scanning tab and then click the Option button In the Read mode option dialog box displayed check whether the Set the documents with its face up checkbox is marked If marked load the document its face up and the bottom edge into ADF HINT Pull out the extension of the paper chute to scan long size documents ABCDEFG ABCDEFG 1234567890 1234567890 Ref...

Page 71: ...en the document edge and side guide on both sides Doing so can eliminate skewing of the document during scanning HINT When you use the stacker scanned document sheets are stacked on the stacker in the collated order when they have passed through the ScanSnap Use the stacker as described below 1 Pull out the stacker toward you 2 Extend the stacker Document Side guide Stacker ...

Page 72: ...e and then merge both front and back side images to make a double page spread image Create front and back images separately page 58 Use this mode for scanning a photograph when you do not want to get scratches on the photograph or for scanning an irregular shaped document such as the clipping of articles which is difficult to scan as is The scanned image is output in specified size ATTENTION To us...

Page 73: ...uble page spread image You can also merge both front and back side images of a document smaller than A4 size to output a double page spread image Operation 1 Right click the ScanSnap Manager icon on the taskbar and select SCAN Button Settings 2 On the Paper Size tab click the Carrier Sheet Settings button ATTENTION When you scan documents with this function a detection error likely occurs in the f...

Page 74: ...e Carrier Sheet Settings window select Create facing pages in one image in the Mode drop down list and then click the OK button 4 Select Automatic Detection in the Paper size drop down list on the Paper size tab ...

Page 75: ...the ScanSnap 3 5 Select Duplex Scan in the Scanning side drop down list on the Scanning tab and click the OK button Operation 6 Fold the sheet to be scanned in half Fold the sheet tightly and smooth out the crease Otherwise the sheet may be skewed during scanning ...

Page 76: ...ight edge of the Carrier Sheet so that the document fits into the Carrier Sheet at the upper corner Load the Carrier Sheet with the portion striped in black and white as the leading edge as shown in the right figure Adjust the side guides to the width of the Carrier Sheet to avoid skewing When the Carrier Sheet is used for scanning continuous scanning is not possible Scan one piece or one sheet at...

Page 77: ...ument with the Carrier Sheet Try to scan the document with the front side of the Carrier Sheet facing the paper chute or vice verse When Automatic Detection is selected from the Output image size drop down list in the Carrier Sheet Settings window the size of the produced image may be smaller than the original The image is output in A3 B4 or 11 x 17 size whichever the smallest so that all elements...

Page 78: ...he photograph or for scanning an irregular shaped document such as the clipping of articles which is difficult to scan as is Operation 1 Right click the ScanSnap Manager icon on the taskbar and select Scan Button Settings The ScanSnap Manager Scan and Save Settings dialog box appears 2 On the Paper Size tab click the Carrier Sheet Settings button S S ...

Page 79: ...de 59 Using the ScanSnap 3 3 On the Carrier Sheet Settings window select Create front and back images separately in the Mode drop down list and then click the OK button 4 Select Automatic detection in the Paper size drop down list on the Paper size tab ...

Page 80: ...er Sheet so that the back side of it faces up Adjust the side guides to the width of the Carrier Sheet to avoid skewing When the Carrier Sheet is used for scanning continuous scanning is not possible Scan one piece or one sheet at one time ATTENTION In the ScanSnap Manager Scan and Save Settings dialog box select the Scanning tab and then the Options button to display the Read mode option window W...

Page 81: ... Carrier Sheet Settings window when Automatic Detection is selected in the Output image size drop down list the size of the produced image may be smaller than the original Example When you scan the A5 size image printed at the center of an A4 size paper A5 size image is output To output an image in the original size specify the document size in the Output image size drop down list HINT If the foll...

Page 82: ...62 ...

Page 83: ...ter describes the basic settings of the ScanSnap 4 1 About the ScanSnap Icon 64 4 2 Changing Scanning Settings 67 4 3 Saving Scanning Settings 91 4 4 Using the ScanSnap Quick Menu 102 4 5 Changing Carrier Sheet Settings 105 4 6 About Automatic Interaction with Applications 110 ...

Page 84: ...ap Manger Ordinarily the ScanSnap Manager icon is added to the taskbar at the lower right on the Windows desktop Clicking this icon shows the following menus You can use either of the menus to start scanning change settings and check the status of consumables S S Right Click Menu Left Click Menu ...

Page 85: ...nging Scanning Settings page 67 Use Quick Menu You can switch between the Quick Menu Mode and Left Click Menu Mode by marking clearing this You can select an operational mode that is enabled upon scanning with a SCAN button press Refer to section 3 1 Flow of Operations page 30 Profile Management The Profile Management dialog box appears You can edit profiles Refer to 4 3 Saving Scanning Settings p...

Page 86: ... between profiles previously configured and added to the profile list The selected profile is used for scanning in Left Click Menu Mode page 40 For how to create and edit profiles refer to section 4 3 Saving Scanning Settings page 91 HINT The Left Click Menu is not displayed in Quick Menu Mode page 35 When you want to use the Left Click Menu unmark Use Quick Menu in the Right Click Menu S S ...

Page 87: ...o change scanning settings for the ScanSnap use the Right Click Menu The following describes how to change the settings Operation 1 Right click the ScanSnap Manager icon on the taskbar When you want to change scanning settings select SCAN Button Settings The ScanSnap Manager Scan and Save Settings dialog box appears S S ...

Page 88: ...ng after current scan is finished Scanning page 78 File format for the scanned image File option page 83 file format OCR number of pages per PDF file and password for PDF files Paper size of the document Paper size page 86 Carrier Sheet settings File size for saving scanned images Compression page 89 3 Click the OK or Apply button Settings on the Scan and Save Settings dialog box have been changed...

Page 89: ...ft Click Menu Mode Items with no mark can be changed in both modes Select a profile You can switch between profiles configured beforehand by selecting a profile in the Select a profile drop down list By default the following profiles are in the list Standard CardMinder Only in CardMinder installed case Searchable PDF Scan to Folder Scan to E mail Scan to Print Scan to Word Only in ABBYY Fine Reade...

Page 90: ...rofile Management window In this window you can change profile names delete profiles and change the order listed However you cannot change or delete the Standard profile a default profile HINT You can add profiles configured to suit your needs or preferences For details on how to add a profile refer to 4 3 Saving Scanning Settings page 91 ...

Page 91: ...No application is started ScanSnap Organizer page 210 Adobe Acrobat Adobe Acrobat Reader or Adobe Reader CardMinder page 204 Scan to Word page 155 Scan to Excel page 155 Scan to PowerPoint R page 155 Scan to Folder page 115 Scan to E mail page 127 Scan to Print page 155 ATTENTION Select Scan to Searchable PDF when you want to make searchable PDF files in a language not supported by ScanSnap Manage...

Page 92: ...canning results scanned images are not displayed Select this when you do not want to view the scanned image every time a document is scanned When you select CardMinder in the Application drop down list on the Application tab the Save File option Paper size and Compression tabs are hidden When CardMinder is active the application selected in the Application drop down list on the Application tab aut...

Page 93: ...ton 4 In the dialog box below the new application appears in the list Click the Close button to close the window HINT You must select an application that supports JPEG jpg and or PDF pdf file format Depending on applications password protected or text recognized processed through OCR PDF files may not open You can verify that the selected application supports the above file formats by doing the fo...

Page 94: ... removed and then click the Close button To change settings 1 Select an application you want to change settings path name for in the Add or remove application window and then click the Change button 2 The Application Settings dialog box appears Change the desired items 3 After you make changes click the OK button 4 In the Add or remove application window the application appears with a new name if ...

Page 95: ...r to save scanned images and then click the OK button HINT When ScanSnap Organizer is selected in the Application drop down list Image saving folder and the Browse button are grayed out and you cannot specify any folder to save images from this window In this case scanned images are saved in the My ScanSnap Folder specified in ScanSnap Organizer page 214 If the operating system is Windows Vista th...

Page 96: ...nter When no file with a name specified in the File Name field exists in the save folder specified on the Save tab a suffix number combined will be 1 001 if 3 is selected in the Counter drop down list The number increases in increments of 1 every time a new file is saved When other files with a name specified in the File Name field exist in the save folder a number combined will be the smallest av...

Page 97: ...in the File name format dialog box If you do not want to rename the file click the Save button When multiple files are generated per scan each file name is followed by a serial number File name Serial number Extension Example 1 In the PDF file format option dialog box page 84 select Generate one PDF file per xx page s If a scanned document contains pages exceeding the specified page number files a...

Page 98: ...elect this mode when you wish to scan documents at higher quality Excellent Slower Select this mode when you wish to scan documents at the highest quality HINT The resolution of each mode is as follows Normal equivalent to 150 dpi color 300 dpi black and white Fine equivalent to 200 dpi color 400 dpi black and white Best equivalent to 300 dpi color 600 dpi black and white Excellent equivalent to 6...

Page 99: ... as black and white documents Faintly toned paper Partially colored documents Documents printed in two colors many parts of documents are colored in dark color such as dark gray similar to black To scan such documents in color mode select Color in the Color mode drop down list In Color high compression mode characters and background on the document are compressed separately and thus the file size ...

Page 100: ...scanning click the Finish Scanning button After the Finish Scanning button is clicked the scanned images are saved into one file It is possible to continue scanning up to 1000 pages for one file The size of a PDF file should be 1Gbyte at the maximum Although a file larger than 1Gbyte can be created such a file may not be opened Specifically when you attempt to open the file with Adobe Acrobat a me...

Page 101: ...blank pages of documents No scanned images are output if all pages of the batch of documents are recognized as blank Correct skewed character strings automatically When this checkbox is marked skew is automatically detected and corrected Images with up to 5 degrees of skew can be corrected ATTENTION The following types of documents may be accidentally recognized as blank Almost blank sheet of pape...

Page 102: ...ve many characters contacting underlines or ruled lines Documents that have many photographs or figures but a few characters Documents that have characters on patterned background Documents that have characters printed in various directions e g plans etc Documents that have only capital letters Handwritten documents Documents that have unclear or smeared characters When you scan documents above cl...

Page 103: ... only when PDF is selected in the File format drop down list By marking this checkbox you can create a searchable PDF file Select text recognition language You can select a language for recognizing text ATTENTION The JPEG format is not available when Auto Color Detection B W or Color high compression is selected in the Color mode drop down list on the Scanning tab When JPEG is selected if you sele...

Page 104: ...nize the following kinds of documents characters as text However by changing Color mode and or improving Image quality for scanning such a document may be successfully text recognized Handwritten documents Documents including smaller characters and scanned in low quality Skewed documents Documents written in languages other than the specified language for text recognition Documents including texts...

Page 105: ...tton the file is saved as a normal PDF file without a password Use a fixed password You can set a fixed password in advance for all the PDF files so that the Enter password dialog box will not appear when you scan If you select the checkbox the Password and the Confirm fields become enabled Enter the same password in these two fields ATTENTION If you select Adobe Acrobat and Adobe Reader or Acroba...

Page 106: ...can be selected Automatic detection Letter 8 5 x 11 in 216 x 279 4 mm Legal 8 5 x 14 in 216 x 355 6 mm A4 210 x 297 mm A5 148 x 210 mm A6 105 x 148 mm B5 JIS 182 x 257 mm B6 JIS 128 x 182 mm Post card 100 x 148 mm Business card 90 x 55 mm 55 x 90 mm Custom up to 10 settings can be registered ATTENTION To use the Carrier Sheet Automatic detection must be selected ...

Page 107: ... automatically by specifying the custom size if click the Auto Length button Enter a name in the Name field The name is displayed in the Paper size field 3 To complete the setting click the OK button The customized document size will be registered 4 Click the Close button to exit the Add or Remove Custom sizes window When deleting a customized document size 1 In the Add or Remove Custom sizes wind...

Page 108: ...ze By marking the checkbox you can scan the documents of different widths or sizes at a time Carrier Sheet Settings button You can set or change settings to scan with the carrier sheet ATTENTION When you select Business card 90 mm x 55 mm 55 mm x 90 mm and scan From the scanned length the horizontal or vertical position is automatically recognized and scanned For length loading direction it is the...

Page 109: ...racters and background on the document are compressed separately and thus the file size of the document that mostly contains text characters becomes smaller while the quality of the characters is kept high However this mode is not appropriate for scanning photographs or figures because these graphical materials are recognized as background and compressed as such causing degradation in images If th...

Page 110: ... scanning documents such as photographs or drawings change compression rates 1 to 5 When scanning documents containing mostly characters in Best quality mode select Color high compression in Color mode drop down list Scan mode Compression rate 1 2 3 4 5 Normal quality 743 312 256 178 100 Better quality 1169 548 395 300 186 Best quality 2503 1018 790 575 352 Excellent quality 10210 4084 2884 1981 1...

Page 111: ...Manager icon you can retrieve and use the saved profiles Once settings that you configure frequently for scanning are preset profiles you do not have to change settings in the ScanSnap Manager dialog box every time you scan documents You can switch between profiles with simple point and click operations The following explains the operations HINT The descriptions above apply to scanning operations ...

Page 112: ...u is unchecked When you uncheck Use Quick Menu the Right Click Menu above disappears once 2 Right click the ScanSnap Manager icon and then select SCAN Button Settings HINT When Use Quick Menu is marked the SCAN button enters Quick Menu Mode You cannot add or edit profiles in the Quick Menu Mode S S S S ...

Page 113: ...nge scanning settings to meet your preferences 4 When all changes have been made click the Add Profile button The Add new profile dialog box appears 5 Type in a profile name and then click the OK button The new profile appears in the Select a profile drop down list 6 Click the OK button to close the ScanSnap Manager Scan and Save Settings dialog box ...

Page 114: ...can change the sequence of the profiles except for the Standard profile 1 Right click the ScanSnap Manager icon and then select Profile Management to open the Profile Management window 2 Select a profile name from the list to arrange profiles in a different sequence 3 Click the Up or Down button to move the profile name up or down 4 Click the Close button ...

Page 115: ...ScanSnap icon The Left Click Menu appears Icons of applications that start up after scanning appear on the left of each profile 2 Select a profile to use for scanning The selected profile is marked Operation 3 Load the document on the ScanSnap 4 Press the SCAN button The document is scanned according to the settings of the selected profile S S ...

Page 116: ...rom the Select a profile drop down list in the ScanSnap Manager Scan and Save Settings dialog box select a profile you want to change settings for 3 Change settings for the selected profile For detailed information on how to configure scanning settings for profiles refer to 4 2 Changing Scanning Settings page 67 S S ...

Page 117: ... to the ScanSnap Manager Scan and Save Settings dialog box When the settings are saved for the Standard profile the confirmation message will not appear HINT If you select another profile from the Select a profile drop down list before clicking the OK button the following message appears Upon clicking the Yes button in the message window above new settings made to the profile take effect and the p...

Page 118: ...elect SCAN Button Settings The ScanSnap Manager Scan and Save Settings dialog box appears 2 Click the Edit Profile button The Profile Management dialog box appears 3 Select a profile name from the list and click the Rename button 4 In the Rename window type in a new name S S ...

Page 119: ... can also invoke the Profile Management dialog box by right clicking the ScanSnap icon The Profile Management dialog box appears when Profile Management in the Right Click Menu which pops up Change profile names as you do in the ScanSnap Manager Scan and Save Settings dialog box select a profile name from the list and then perform steps 3 to 5 S S ...

Page 120: ...nap icon and then select SCAN Button Settings The ScanSnap Manager Scan and Save Settings dialog box appears 2 Click the Edit Profile button The Profile Management dialog box appears 3 Select a profile name from the list and then click the Delete button S S ...

Page 121: ...elete the profile HINT You can also invoke the Profile Management dialog box by right clicking the ScanSnap icon The Profile Management dialog box appears when Profile Management in the Right Click Menu which pops up Delete profile names as you do in the ScanSnap Manager Scan and Save Settings dialog box select a profile name from the list and then click the Delete button S S ...

Page 122: ...n action and click it to perform any action Action Description Scan to ScanSnap Organizer 1 PDF files are created based on the scanned images and ScanSnap Organizer is started to display the scanned images Those files are saved in a folder on your personal computer specified in ScanSnap Organizer Scan to Folder PDF files are created based on the scanned images and saved in a specified folder share...

Page 123: ...ngs button of an action you want to use Scan to E mail PDF files are created based on the scanned images and an e mail program is started with the PDF files attached to an e mail message 5 3 Sending Files by E Mail page 127 Scan to Print Scanned images are printed with the printer 5 4 Using the ScanSnap as a Copy Machine page 143 Scan to Word 2 The scanned images are processed through OCR and conv...

Page 124: ...aved in a folder specified in the ScanSnap Manager Scan and Save Settings dialog box in PDF format and the action is canceled Cancel button You will be returned to the ScanSnap Quick Menu Help button Help topics about the ScanSnap Quick Menu are displayed HINT The Settings buttons are displayed when following actions are selected Scan to E mail page 127 Scan to Print page 143 ATTENTION When the Sc...

Page 125: ...dialog box The Carrier Sheet Settings dialog box appears when the Carrier Sheet Settings button on the Paper size tab is clicked Right click the ScanSnap Manager icon on the taskbar and select SCAN Button Settings from the menu The ScanSnap Manager Scan and Save Settings dialog box appears Click the Carrier Sheet Setting button on the Paper size tab to display Carrier Sheet Settings dialog box S S...

Page 126: ...difficult to set directly on the ScanSnap with the Carrier Sheet For examples photographs on which you do not want to make scratches or irregular sized documents such as clippings of articles In this mode the front and back side images are output separately if scanned in duplex mode ATTENTION When scanning documents in Create facing pages in one image mode select Duplex Scan in the Scanning side d...

Page 127: ...Business Card Landscape 90 x 55 mm Custom up to 5 sizes can be created HINT When you select Automatic Detection in the Output image size drop down list scanned document sizes are automatically detected and each image is output in a standard size other than Custom and Carrier Sheet Size in the above table which best matches the original document size You do not have to select a size in the Output i...

Page 128: ...d or if you want to output a scanned document image in its original size create a custom document size beforehand in the Add or Remove Custom sizes dialog box and then select the custom size in the Output image size drop down list The Add or Remove Custom sizes dialog box appears when the Custom button is clicked When you select Automatic Detection in the Output image size drop down list the outpu...

Page 129: ...zes 1 In the Add or Remove custom sizes dialog box select a custom size you want to delete and click the Delete button 2 In the confirmation message window click the Yes button 3 In the Add or Remove custom sizes dialog box verity that the custom size is deleted and then click the Close button To change settings 1 In the Add or Remove custom sizes dialog box select a custom size you want to change...

Page 130: ... words when one of them is clicked on the taskbar and its window is brought to the front a scanned document image is displayed in the active application upon pressing the SCAN button In addition when the ScanSnap is in Quick Menu Mode either of the applications starts interacting with the ScanSnap upon pressing the SCAN button and a scanned document image is displayed in the interacting applicatio...

Page 131: ...n one application is running an application that has higher priority is selected When you scan documents scanned document images are opened with the selected application Even if the ScanSnap is in Quick Menu Mode the ScanSnap Quick Menu will not appear after scanning Be aware that scanned document images are opened with the selected application The ScanSnap interacts with the application until you...

Page 132: ...or CardMinder becomes active or in other words when one of them is clicked on the taskbar and its window is brought to the front the active application automatically starts interacting with the ScanSnap The ScanSnap always interacts with an application that is running and has higher priority when more than one application is running When ScanSnap Organizer or CardMinder is running an application s...

Page 133: ...s chapter describes about actions in the Action List 5 1 About Actions in the Action List 114 5 2 Saving Data in the Specified Folder 115 5 3 Sending Files by E Mail 127 5 4 Using the ScanSnap as a Copy Machine 143 5 5 Converting into Word Excel PowerPoint Files 155 ...

Page 134: ...lder path by e mail you want to send document files used in a meeting about to start to all persons concerned Simply press the SCAN button and you can quickly send an e mail message with document files attached you want to use a printer rather than a copy machine to make copies of documents Simply press the SCAN button you can print documents with a printer you want to use text in your paper docum...

Page 135: ...By using this action you can save image files scanned with the ScanSnap in a networked folder to share information among group members When you scan documents with the ScanSnap image files are created and saved in a specified folder A function of launching an e mail program to notify group members of additions to the folder is also available In an e mail message paths to the folder are stated as s...

Page 136: ...sages Even if you use an e mail program selected in the E mail drop down list on the Programs tab of the Internet Options dialog box in the Tools menu in Microsoft Internet Explorer the e mail program may not interact with the ScanSnap properly In this case contact the manufacturer of that e mail program It has been confirmed that attached file extensions are changed if sending attached files by e...

Page 137: ...r details refer to sections 3 2 Paper Size of Documents to be Scanned page 46 and 3 3 Loading Documents page 49 2 Press the SCAN button Scanning is started When scanning is complete the ScanSnap Quick Menu appears Operation 3 Place the mouse cursor on Scan to Folder A description of the Scan to Folder action is displayed Action List Descriptions of the selected action ...

Page 138: ...iew window appears 5 Verify a scanned image in the preview window You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members of it Preview Window ...

Page 139: ...re displayed under Specify file name You can change file names and select a file to display File name The currently selected file name is displayed You can type a file name in this combo box to change the file name Up to 100 characters can be used for a file name When there is more than one file to display click the down arrow button to select another file from the drop down list Numbers X Y to th...

Page 140: ...ation folder in this dialog box Save in The path name to the currently selected folder is displayed You can also type a path name in this field to change destination folders Use up to 220 characters for a path name including a file name History button The path names of folders you have specified before are displayed in the History list Up to 10 folder names can be added in the list When the 11th o...

Page 141: ... specified folder When you mark the State a path to a destination folder in an e mail message checkbox in this dialog box an e mail message is created with the path to the destination folder being stated ATTENTION When the ScanSnap Quick Menu is displayed the ScanSnap does not work even if you press the SCAN button Select one of actions in the menu and complete the action before scanning another d...

Page 142: ...ht Click Menu which pops up when the ScanSnap Manager icon is right clicked The Scan and Save Settings dialog box appears 2 In the Application drop down list on the Application tab select Scan to Folder 3 Click the OK button The ScanSnap Manager Scan and Save Settings dialog box closes S S ...

Page 143: ...canning is complete the preview window appears Operation 6 Verify a scanned image in the preview window You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members of it HINT Changes you have made in the above procedure take effect from the next time you scan documents using the Left Click Menu For ...

Page 144: ...You can type a file name in this combo box to change the file name Up to 100 characters can be used for a file name When there is more than one file to display click the down arrow button to select another file from the drop down list Numbers X Y to the right of File name are the currently displayed file s position in the list X and the total number of files Y History button File names you have sp...

Page 145: ...olders Use up to 220 characters for a path name History button Folder names you have specified before are displayed in the History list Up to 10 folder names can be added to the list When the 11th or later path name is specified a path name is deleted in chronological order Select a folder name and the selected folder name is displayed in the Save in field Selecting Clear History deletes all path ...

Page 146: ...this dialog box an e mail message is created with the path to the destination folder being stated ATTENTION When the Preview window is displayed the ScanSnap does not work even if you press the SCAN button Close the Preview window before scanning another document Do not move delete or rename files in other applications when the Preview window is displayed ...

Page 147: ...7 About Actions 5 5 3 Sending Files by E Mail This section describes how to send documents scanned with the ScanSnap by e mail After documents are scanned with the ScanSnap document files are created and an e mail message appears with the document files attached ...

Page 148: ...ssages Even if you use an e mail program selected in the E mail drop down list on the Programs tab of the Internet Options dialog box in the Tools menu in Microsoft Internet Explorer the e mail program may not interact with the ScanSnap properly In this case contact the manufacturer of that e mail program It has been confirmed that attached file extensions are changed if sending attached files by ...

Page 149: ... refer to section 3 2 Paper Size of Documents to be Scanned page 46 and section 3 3 Loading Documents page 49 2 Press the SCAN button Scanning is started When scanning is complete the ScanSnap Quick Menu appears Operation 3 Place the mouse cursor on Scan to E mail A description of the Scan to E mail action is displayed Action List Descriptions of the selected action ...

Page 150: ...u can visually check a scanned image before attaching it to an e mail message Set a Document Open password for PDF files checkbox You can set a Document Open password for attached PDF files The attached PDF files cannot be opened unless the password is entered Therefore mark this checkbox when you send confidential files by e mail Save scanned images to file checkbox You can save PDF files attache...

Page 151: ...Click the OK button to close the Scan to E mail Options dialog box HINT Contact your e mail service provider to find out the maximum document size that can be sent When the Settings button of a selected action is clicked the selected action background color changes to yellow and other actions become unselectable To select another action first close the Scan to E mail Options dialog box and then cl...

Page 152: ... window appears You can change settings not to display a preview window 7 Verify a scanned image in the preview window You can also change file names and specify whether to set a Document Open password and whether to save files sent by e mail Preview Window ...

Page 153: ... under Specify file name You can change file names and select a file to display File name The currently selected file name is displayed You can type a file name in this combo box to change the file name Up to 100 characters can be used for a file name When there is more than one file to display click the down arrow button to select another file from the drop down list Numbers X Y to the right of F...

Page 154: ...each e mail program uses a different computation method the actual size is the same Set a Document Open password for PDF files checkbox You can set a Document Open password for attached PDF files The attached PDF files cannot be opened unless a correct password is entered Therefore mark this checkbox when you send confidential files by e mail Save scanned images to file checkbox You can save PDF f...

Page 155: ...then click the OK button An e mail program is started with the selected files being attached to an e mail message ATTENTION When the ScanSnap Quick Menu is displayed the ScanSnap does not work even if you press the SCAN button Select one of actions in the menu and complete the action before scanning another document Do not move delete or rename files in other applications after the ScanSnap Quick ...

Page 156: ...ct SCAN Button Settings in the Right Click Menu which pops up when the ScanSnap Manager icon is right clicked The ScanSnap Manager Scan and Save Settings dialog box appears 2 In the Application drop down list on the Application tab select Scan to E mail S S ...

Page 157: ... You can set a Document Open password for attached PDF files The attached PDF files cannot be opened unless the password is entered Therefore mark this checkbox when you send confidential files by e mail Save scanned images to file checkbox You can save PDF files attached to e mail messages in a specified folder The attached PDF files are saved in a folder specified on the Save tab of the ScanSnap...

Page 158: ...r Size of Documents to be Scanned page 46 and 3 3 Loading Documents page 49 7 Press the SCAN button Scanning is started When scanning is complete a preview window appears You can change settings not to display a preview window HINT Changes you have made in the above procedure take effect from the next time you scan documents using the Left Click Menu For details on how to change settings refer to ...

Page 159: ...utton To go to the previous page click this Previous Page button To go to the next page click this Next Page button To go to the last page click this Last Page button Current page number Total page number To zoom in click this button To zoom out click this button Drag the vertical scroll bar or use mouse actions to move around the page so that you can view all the areas of it when the image is enl...

Page 160: ...name a file name and serial number is combined using _ underbar The maximum number of digits you can specify for a serial number is 6 When you use this button a currently selected file name is used in common Example When there are three files in the drop down list Scan pdf Snap pdf and S510 pdf if you select Snap pdf in the drop down list and specify 3 as the number of digits names of these three ...

Page 161: ... this dialog again checkbox You will not see the preview window from the next time You can skip step 8 Attach to E mail button Clicking this button attaches files using settings configured in this dialog box Cancel button Clicking this button cancels all changes made in this dialog box Help button You can view Help topics related to the preview window 9 Click the Attach button If you marked the Ad...

Page 162: ... mail message ATTENTION When the Preview window is displayed the ScanSnap does not work even if you press the SCAN button Close the Preview window before scanning another document Do not move delete or rename files in other applications when the Preview window is displayed ...

Page 163: ...age files with a printer By printing scanned images directly from the ScanSnap you can use the ScanSnap as a copy machine When you scan documents with the ScanSnap scanned images are printed with a printer ATTENTION By default a printer that is Set as Default Printer in Windows Control Panel is used You might also change settings so that a printer can be selected after scanning ...

Page 164: ...anSnap For details refer to sections 3 2 Paper Size of Documents to be Scanned page 46 and 3 3 Loading Documents page 49 2 Press the SCAN button Scanning is started When scanning is complete the ScanSnap Quick Menu is displayed Action List Descriptions of the selected action ...

Page 165: ...he following dialog box appears In this dialog box you can change settings on the Scan to Print action as follows Keep data used for printing as files checkbox Printed document images are saved in PDF format PDF files are saved in a folder specified in the Image saving folder drop down list on the Save tab of the ScanSnap Manager Scan and Save Settings dialog box page 75 By default this checkbox i...

Page 166: ...anges to yellow and other actions become unselectable To select another action first close the Scan to Print Options dialog box and then click on any point in areas other than actions or place the mouse cursor on the selected action The selected action background color is changed to the original color blue and other actions become selectable CLICK ...

Page 167: ...ile name is displayed To go to the first page click this First Page button To go to the previous page click this Previous Page button To go to the next page click this Next Page button To go to the last page click this Last Page button Current page number Total page number To zoom in click this button To zoom out click this button Drag the vertical scroll bar or use mouse actions to move around th...

Page 168: ...e Images are printed in their original sizes Allow automatic rotation checkbox Images are rotated according to the length to width ratio of images so that they can be printed in either portrait orientation or landscape orientation whichever best fits Center the image and print checkbox Images are centered and printed Keep data used for printing as files checkbox PDF files are saved in a folder spe...

Page 169: ...anSnap Quick Menu is displayed the ScanSnap does not work until the Scan to Print dialog box is closed even if you press the SCAN button Complete the action before scanning another document Do not move delete or rename files in other applications after the ScanSnap Quick Menu is displayed and before the Scan to Print dialog box is closed ...

Page 170: ...ct SCAN Button Settings in the Right Click Menu which pops up when the ScanSnap Manager icon is right clicked The ScanSnap Manager Scan and Save Settings dialog box appears 2 In the Application drop down list on the Application tab select Scan to Print S S ...

Page 171: ...in PDF format PDF files are saved in a folder specified in the Image saving folder drop down list on the Save tab of the ScanSnap Manager Scan and Save Settings dialog box page 75 By default this checkbox is not marked Show Print dialog checkbox A preview window appears before printing images 4 Click the OK button The Scan to Print Options dialog box is closed 5 Click the OK button The ScanSnap Ma...

Page 172: ...t setup options and then click the Print button Preview Window The print preview of the selected file is displayed The area outside the printing area is shaded The currently selected file name is displayed To go to the first page click this First Page button To go to the previous page click this Previous Page button HINT For details refer to sections 3 2 Paper Size of Documents to be Scanned page ...

Page 173: ...options You can change settings as follows Copies You can specify the number of copies you want to print Select a number between 1 and 99 Same size Scaling down You can select an output size of images you can fit output images to paper size or print them in original size Shrink to paper size Images larger than a paper size are scaled down to the paper size so that the whole image can be printed on...

Page 174: ...el button Clicking this button cancels printing Help button You can view Help topics related to the Print dialog box Printing is performed ATTENTION While the Scan to Print dialog box is open the ScanSnap does not work even if you press the SCAN button Close the Scan to Print dialog box before scanning another document Do not move delete or rename files when the Scan to Print dialog box is display...

Page 175: ...erPoint files through OCR Optical Character Recognition OCR refers to the process that involves scanning the text from paper form into images then translating the information into text that computers can recognize The OCR function of ABBYY FineReader for ScanSnap which is supplied with the ScanSnap allows you to convert scanned images into Word format Excel format or PowerPoint format Word Documen...

Page 176: ...ap can be used with the following versions of Microsoft Word Microsoft Excel and or Microsoft PowerPoint Microsoft Word 2000 2002 2003 2007 Microsoft Excel 2000 2002 2003 2007 Microsoft PowerPoint 2002 2003 Do not operate Microsoft Word Excel PowerPoint while executing this function or do not scan to execute this function while working on Microsoft Word Excel PowerPoint A message such as Call is r...

Page 177: ...owerPoint to correct or edit misrecognized letters Superscript and subscript The following parameters apply to Japanese documents Font and size of characters Character spacing and line spacing Underline bold and Italic Note that Scan to PowerPoint R does not support the scanning of Japanese documents The following types of documents may be misrecognized If so change the Color mode to Color and or ...

Page 178: ...Change button under Virtual memory 4 In the Virthual Memory dialog box select Custom size and then type in a rather large number in the Maxi mum size MB field 5 Click the Set button 6 Click the OK button to close all dia log boxes Windows 2000 1 Right click the My Computer icon on the Desktop and then select Properties in the pop up menu 2 In the System Properties dialog box select the Advanced ta...

Page 179: ...d tab and then click the Settings button under Perfor mance 5 In the Performance Options dialog box select the Advanced tab and then click the Change button under Virtual memory 6 If the Automatically manage paging file size for all drives check box is marked uncheck the mark 7 In the Virtual memory dialog box select Custom size under Paging file size for each drive 8 In the Maximum size MB field ...

Page 180: ...ScanSnap For details refer to sections 3 2 Paper Size of Documents to be Scanned page 46 and 3 3 Loading Documents page 49 2 Press the SCAN button Scanning is started When scanning is complete the ScanSnap Quick Menu appears Action List Descriptions of the selected action ...

Page 181: ...oft PowerPoint starts running and converted images are displayed in Word format Excel format or PowerPoint format HINT When Microsoft Word Microsoft Excel and or Microsoft PowerPoint is not installed on your computer scanned document images are simply saved to file Word documents are saved in RTF format rtf Excel documents in XLS format xls and PowerPoint documents in PPT format ppt A confirmation...

Page 182: ...Menu is displayed the ScanSnap does not work even if you press the SCAN button Close the ScanSnap Quick Menu before scanning another document Do not move delete or rename files in other applications when the Scansnap Quick Menu is displayed ...

Page 183: ...he Right Click Menu which pops up when the ScanSnap Manager icon is right clicked The ScanSnap Manager Scan and Save Settings dialog box appear 2 In the Application drop down list on the Application tab select Scan to Word to convert documents into Word files Scan to Excel to convert documents into Excel files Scan to PowerPoint R to convert documents into PowerPoint files S S ...

Page 184: ...nd converted images are displayed in Word format Excel format or PowerPoint format HINT Changes you have made in the above procedure take effect from the next time you scan documents using the Left Click Menu For details on how to change settings refer to section 4 3 Saving Scanning Settings page 91 HINT When Microsoft Word Microsoft Excel or Microsoft PowerPoint is not installed on your computer ...

Page 185: ...ialog box From the Start menu select All Programs ABBYY FineReader for ScanSnap TM 3 0 and ABBYY FineReader for ScanSnap TM 3 0 the following dialog box appears This dialog box contains the followings tabs General Options tab page 166 Scan2Word tab page 167 Scan2Excel tab page 168 Scan2PowerPoint tab page 168 ATTENTION For details about the Scan2PDF tab see ABBYY FineReader for ScanSnap Help Note ...

Page 186: ...nd mark languages you want to use Delete scanned images after recognition checkbox If marked images scanned with the ScanSnap in PDF format are deleted after documents are converted into Word Excel PowerPoint file format ATTENTION If you select Japanese as the recognition language other languages cannot be selected HINT When documents are scanned with the ScanSnap scanned images are created in PDF...

Page 187: ...output in original colors Remove optional hyphens checkbox Optional hyphens used in the original text are replaced with ordinary hyphens When Japanese is selected as the recognition language this checkbox is not available Picture quality Set the quality for saving pictures Select one of the following values High for printing If you are planning to print the recognition results Medium for screen If...

Page 188: ... Convert numeric values to numbers checkbox Numeric values in the text are converted to numbers in Excel sheets Scan2PowerPoint tab You can configure advanced settings for converting to PowerPoint file format Save Mode You can specify how scanned document files are converted into PowerPoint files Text and pictures The recognized text is saved as text and the pictures as pictures Page image only On...

Page 189: ...int file Wrap text checkbox If line formatting is preserved if the Keep line breaks checkbox is marked the recognized text will fit the width of the text block of the slide Picture quality Set the quality for saving pictures Select one of the following values High for printing If you are planning to print the recognition results Medium for screen If the recognition results are intended for viewing...

Page 190: ...170 ...

Page 191: ...1 Chapter 6 Using the ScanSnap in Various Ways This chapter describes a variety of ways you can use the ScanSnap 6 1 Using ScanSnap Manager 172 6 2 Using Adobe Acrobat 199 6 3 Scanning Business Cards 204 6 4 Using ScanSnap Organizer 210 ...

Page 192: ...ent is color or black and white Scanning side Duplex Scan Continue scanning after current scan is finished Disabled Scanning Option Brightness Normal Setting for text only document in Color mode only Disabled Allow automatic blank page removal Enabled Correct skewed character strings automatically Disabled Allow automatic image rotation Enabled Set the documents with its face up Depends on the set...

Page 193: ...g Option Brightness Normal Setting for text only document in Color mode only Disabled Allow automatic blank page removal Enabled Correct skewed character strings automatically Disabled Allow automatic image rotation Enabled Set the documents with its face up Depends on the setting at installation File format PDF pdf Searchable PDF via OCRs Disabled File format Option PDF File Option Multipage PDF ...

Page 194: ... to use Simplex scan change the settings by following the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Click the Scanning tab and select Simplex scan from the Scanning side drop down menu 3 Click the OK button to save changes and close the window S S ...

Page 195: ...n Various Ways 6 Operation 4 Load the document onto the ScanSnap 5 Press the SCAN button The document is scanned in the Simplex mode HINT To return the setting to the Duplex mode select Duplex scan in Step 2 The selected setting is applied to further scans unless it is changed again ...

Page 196: ...he black and white mode change the settings by following the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select the SCAN Button Settings from the menu 2 Select the Scanning tab and then select B W in the Color mode drop down list To scan color documents in color select Color 3 Click the OK button to close the dialog box Operation 4 Load the document on...

Page 197: ...or example you can store colored documents as a space saving PDF file In addition you can increase the compression rate further by dragging the slider to the right on the Compression tab To scan color documents in high compression mode perform the following steps to change the setting This setting can be changed only in the Left Click Menu Mode Operation 1 Right click the ScanSnap Manager icon on ...

Page 198: ...ground on the document are compressed separately and thus the file size of the document that mostly contains text characters becomes smaller while the quality of the characters is kept high However this mode is not appropriate for scanning photographs or figures because these graphical materials are recognized as background and compressed as such causing degradation in images If this setting is sp...

Page 199: ...sides of the documents are scanned regardless if their backsides are printed or not Though the empty back sides are scanned they are recognized as blank and automatically removed so they will not appear on the output data To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select the ...

Page 200: ...ng is enabled from next scanning ATTENTION The following types of documents may be accidentally recognized as blank pages Almost blank documents containing only a few characters Documents of only one color including black and without any patterns lines or characters When you scan such documents clear the checkbox ...

Page 201: ...cting skewed documents The ScanSnap is able to automatically correct document skew To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select the Scanning tab and click the Option button S S ...

Page 202: ...erly for the following document Documents on which the pitches of lines or characters are extremely narrow or characters are overlapped Documents with many outline characters or using font styles like this Documents with many photographs or figures and only a few characters Documents with a background pattern behind characters Documents on which characters are printed in various direction e g plan...

Page 203: ...n of the scanned images for the batch For example it is often seen that a batch has portrait pages for text contents and landscape pages for tables For the case of double sided documents in calendar style their rear sides are printed upside down To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings fro...

Page 204: ...any extremely large small characters Documents on which the pitches of lines or characters are extremely narrow or characters are overlapped Documents with many characters that contact underlines or ruled lines Documents with many photographs or figures and only a few characters Documents with a background pattern behind characters Documents on which characters are printed in various directions e ...

Page 205: ...s or sizes at the same time By marking the Scan mixed paper size checkbox you can scan documents of different widths or sizes in one batch To scan documents of various sizes do the following Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select the Paper size tab S S ...

Page 206: ...per size checkbox 4 Click the OK button to close all the windows opened Operation 5 Align the edge of all documents ATTENTION This function is available only when Automatic detection is selected from the Paper size drop down menu ...

Page 207: ...which cannot contact the side guide so that they can be fed straight If the documents are skewed during a scan the quality of scanned images may be degraded chipped images slant lines produced or scanned images may be output in different size from the original If you have difficulties feeding documents straight it is recommended to scan documents in several batches scan documents of about the same...

Page 208: ...8 7 Press the SCAN button The size of all output images conforms to the respective documents ATTENTION If the document was scanned as skewed the output image size may be different from the document s size ...

Page 209: ...ted number of pages For example you can scan a batch of documents and create files for every single page To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select the File option tab and then click the Option button ATTENTION Make sure that PDF pdf is selected in the File format drop...

Page 210: ...ose the window The setting is enabled from next scanning HINT In Duplex mode two pages front back are created per document sheet It is recommended that you clear Allow automatic blank page removal select the Scanning tab Option button to open the window If this function is enabled there may be a discrepancy between the page numbers of the original document and the resulting document in which blank...

Page 211: ...PDF format the following window appears if the scanning is interrupted by a paper jam or error You can resume or abort the scanning by the following procedure To resume scanning Operation 1 Check the last scanned page in the Message window 2 Load the not yet scanned pages on ADF 3 Click the Continue Scanning button to restart the scanning To quit scanning Operation 1 Click the Quit button The foll...

Page 212: ... case it is not possible to resume scanning You will use Adobe Acrobat if you want to merge two divided image files this operation is only available for files of PDF format The following shows the procedures for this operation 1 Confirm the last page scanned on the Message window 2 Click the Quit button then the following window appears 3 Click the No button to save the image PDF file scanned befo...

Page 213: ... s Guide 193 Using the ScanSnap in Various Ways 6 7 Select File B in the Select File to Insert window and click the Select button The Insert Pages window will appear 8 Select After from the Location menu and Last from Page radio buttons then click OK ...

Page 214: ...Open password is entered If you set a password for sensitive documents or confidential documents adequate security of information can be provided Passwords can be set only in Left Click Menu Mode Operation 1 Right click the ScanSnap icon and then select SCAN Button Settings in the pop up menu 2 On the File Option tab click the Option button ATTENTION Check that PDF pdf is selected in the File Form...

Page 215: ... can set a different password per scan To use a preset password 1 Mark the Use a fixed password checkbox The same password is used for all PDF files You do not have to type in a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields 4 Click the OK button to close all dialog boxes HINT The following characters can be used to set passwords Number of ...

Page 216: ...click the OK button The scanned document is saved as a password protected PDF file HINT The following characters can be used to set passwords Number of characters Up to 16 characters Characters A Z a z 0 9 Symbols _ If you click the Cancel button the PDF file is saved without a password ATTENTION If you forget a password there is no way to open the PDF file It is a good idea to store passwords in ...

Page 217: ...ecognized PDF files are searchable Operation 1 Right click the ScanSnap icon and then select SCAN Button Settings in the pop up menu 2 On the File Option tab select PDF from the File format drop down list 3 Mark the Searchable PDF OCRs during scan checkbox To perform text recognition for all pages select All pages for the first page select First page on the tab 4 Click the OK button to close all d...

Page 218: ...uments may be successfully text recognized Handwritten documents Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for text recognition Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Characters are written against an unevenly colored ...

Page 219: ...s with Adobe Acrobat Rotating pages within a PDF file If the Allow automatic image rotation function page 183 fails to change the view of pages or you want to rotate pages in a document follow the procedure below Operation 1 With Adobe Acrobat open the PDF file HINT For detailed information about the Adobe Acrobat functions refer to Adobe Acrobat Help ...

Page 220: ...ages of which you want to change the view and then click the OK button Direction Select the amount and direction of the rotations Page Range Specify whether all pages a selection of pages or a range of pages are to be rotated The view of the selected page is changed ...

Page 221: ...omatic blank page removal function page 179 fails to remove blank pages from a PDF file or you want to delete unwanted pages follow the procedure below Operation 1 With Adobe Acrobat open the PDF file 2 From the menu bar select Document Delete Pages 3 Specify a range and then click the OK button The pages within the specified range are deleted ...

Page 222: ...ize the text images as normal text This means that you are not able to search the text in a scanned PDF file By using OCR Recognize Text of Adobe Acrobat you can convert text images into searchable text Follow the procedure below Operation 1 With Adobe Acrobat open the PDF file to be converted 2 Select Document OCR Text Recognition Recognize Text Using OCR from the menu 3 In the dialog box below s...

Page 223: ...Snap in Various Ways 6 Text information is added to the images via OCR HINT To recognize the images of color documents select Better Faster or Best Slow in the Image quality drop down list on the Scanning tab of the ScanSnap Manager Scan and Save Settings dialog box page 78 ...

Page 224: ...selecting Start All Programs CardMinder V3 2 Manual You can also view the User s Guide from the initial screen of the Setup CD ROM supplied with the ScanSnap In Left Click Menu Mode When CardMinder is started and becomes active CardMinder is automatically selected in the Application drop down list on the Application tab When CardMinder is closed or becomes inactive the application selected in the ...

Page 225: ...fter selecting CardMinder in the Application drop down list Scanning through Automatic Interaction Operation 1 From the Start menu select All Programs CardMinder V3 2 CardMinder V3 2 CardMinder starts up 2 Select CardMinder from the Application drop down list on the Application tab to make it active The ScanSnap automatically interacts with CardMinder HINT Business cards can also be scanned by sta...

Page 226: ... the taskbar and select SCAN Button Settings from the menu that is displayed The ScanSnap Manager Scan and Save Settings dialog box is displayed 2 Select CardMinder from the Application drop down list on the Application tab Two tabs the Application and Scanning tabs will be displayed S S ...

Page 227: ...INT Image quality and Color mode can be changed on the Scanning tab Refer to Scanning tab on page 78 The defaults are Best and Color for the scan mode In this section business cards are scanned using these default settings When CardMinder is selected from the Application drop down list the option Excellent in the Image quality field on the Scanning tab is not available ...

Page 228: ...onnect other USB devices during the scanning operation Do not close the paper chute or press the POWER button on the ScanSnap during the scanning operation Do not switch the user to log in during the scanning operation HINT As the default setting documents are scanned at Duplex mode when you press the SCAN button Using ScanSnap Manager you can set the ScanSnap to scan documents in Simplex mode by ...

Page 229: ...d there be any recognition errors correct the data manually Correct misrecognized characters 5 Select Exit from the File menu to quit CardMinder HINT For details on correcting recognized characters refer to the CardMinder User s Guide HINT For more details refer to the CardMinder User s Guide If CardMinder is already installed on your personal computer you can browse the User s Guide by selecting ...

Page 230: ...or insert particular page s of the scanned file This following explains how to use ScanSnap Organizer Starting ScanSnap Organizer Operation 1 From the Start menu select All Programs ScanSnap Organizer ScanSnap Organizer The ScanSnap Organizer window appears HINT For details refer to ScanSnap Organizer User s Guide If ScanSnap Organizer has already been installed you can refer to it by selecting St...

Page 231: ...eft Click Menu Mode scanning is performed as described below as long as ScanSnap Organizer is active activated and selected Scanned documents are automatically opened with ScanSanp Organizer even if an application other than ScanSnap Organizer is selected in the Application drop down list on the Application tab When ScanSnap Organizer becomes inactive closed or deselected scanned documents are ope...

Page 232: ...ng before scanning documents Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu The ScanSnap Manager Scan and Save Settings dialog box appears HINT If the Quick Menu Mode is used the Application tab will not appear in the ScanSnap Manager Scan and Save Settings dialog box To show the Application tab unselect the Use Quick Menu on the...

Page 233: ...st on the Application tab 3 Click the OK button The ScanSnap Manager Scan and Save Settings dialog box closes HINT Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For information about how to add profiles refer to Saving Scanning Settings on page 91 ...

Page 234: ...nap Quick Menu is displayed when scanning is complete In this case select Scan to ScanSnap Organizer in the ScanSnap Quick Menu HINT Scanned document image files are saved in My ScanSnap folder which is specified on the General Settings tab of the ScanSnap Organizer Options window The destination folder is initially set to the My ScanSnap folder under My Documents The ScanSnap folder in Windows Vi...

Page 235: ...Viewer window appears You can switch the view mode by clicking the Switch View button Show All Pages Panel and Page View Show the Page Only Show Pages Panel HINT With ScanSnap Organizer Viewer you can also open the file by Right clicking on the file and selecting ScanSnap Organizer Viewer from the pop up menu or Double clicking on the file You need to select the ScanSnap Organizer Viewer radio but...

Page 236: ...image To rotate the image Click one of the buttons Rotate Counterclockwise 90 Rotate 180 and Rotate Clockwise 90 The page rotates as specified To delete the image Click the Delete Page button to delete a desired page ...

Page 237: ...e and drag drop it to the position to insert To insert the image Open both the source file and the copy target file Select the page to insert and drag and drop it to a desired position in the target file HINT For details about the Edit function of ScanSnap Organizer Viewer refer to ScanSnap Organizer User s Guide or ScanSnap Organizer Help ...

Page 238: ...ated 2 Enter a name for the Cabinet Enter the name Investigation Report here 3 Select the Cabinet created in Step 1 4 On the File menu select New Folder Under the Cabinet created in Step 1 New Folder is created HINT The idea is similar to arranging a big pile of documents files in the room My ScanSnap folder purchasing a new shelf Cabinet and a new document tray folder and classifying them accordi...

Page 239: ...Repeat Steps 4 5 to create folders as needed As an example create two folders named July and August 7 Select the file 8 Drag and drop the selected file to the destination folder 9 Repeat Steps 7 8 to store files in the destination folders HINT You can select several files at one time when you press down and hold the Ctrl key ...

Page 240: ... onto Actions Using this Action menu is just like using Actions in the ScanSnap Quick Menu chapter 5 About Actions on page 113 Operation 1 Select a file 2 Drag the selected file onto an Action you want to use The Action is performed HINT Hold down the Ctrl key to make multiple selections ...

Page 241: ... is started with selected files attached to an e mail message Scan to Print Selected files are printed with a printer Scan to Word 1 Selected files are converted into Word file format through OCR Scan to Excel 1 Selected files are converted into Excel file format through OCR Scan to PowerPoint R 1 Selected files are converted into PowerPoint file format through OCR HINT For details about the Actio...

Page 242: ...222 ...

Page 243: ...canSnap S510 Operator s Guide 223 Chapter 7 Troubleshooting This chapter describes how to remove jammed documents and resolve other problems 7 1 Clearing Document Jams 224 7 2 Troubleshooting Checklist 226 ...

Page 244: ...ent When removing the jammed document be careful not to get neckties or necklaces entangled in the ScanSnap The surface of the ADF glass becomes hot during operation Take care not to get burned Operation 1 Remove the document on the paper chute 2 Open the ADF while pulling the cover open lever HINT Clean the ADF by following the guidelines in 8 3 Cleaning the Inside of the Scanner page 238 Paper c...

Page 245: ...25 Troubleshooting 7 3 Remove the jammed document 4 Close the ADF You should hear the ADF click when it returns to its original position ATTENTION Make sure that the ADF is completely closed Otherwise paper jams or other feeding errors may occur Paper chute ADF ...

Page 246: ...dapter connected correctly Correctly connect the Power USB cable Disconnect and then re connect the Power cable Wait at least 5 seconds before reconnecting the Power cable Is the paper chute closed The scanner s power is controlled by closing opening the paper chute Open the paper chute Is Windows normally started up This scanner s power is controlled by turning on off the computer Wait until Wind...

Page 247: ...k ScanSnap S510 and select Update Driver from the menus displayed If this does not improve the situation perform step 2 2 Turn the ScanSnap OFF and ON again If this does not improve the situation perform step 3 Note Wait at least 5 seconds before turning the scanner on 3 If an USB hub is used directly connect the ScanSnap to your PC If this does not improve the situa tion perform step 4 4 Restart ...

Page 248: ... system requirements in Before Installing the Supplied Programs for the ScanSnap page 6 Scanning speed will be slower whenever the recommended CPU and memory requirements are not met If this is the case at Scanning Option in the ScanSnap Manager Scan and Save Settings dialog box clear the checkboxes of the following to increase the scanning speed Correct skewed character strings automatically Allo...

Page 249: ... PC The file size of a scanned black white image is the same as that of a scanned color document image Is the B W document scanned in the color mode Select B W from the Color mode drop down list on the Scanning tab in the ScanSnap Manager Scan and Save Settings dialog box Images on the back of pages which are printed through are overlaid on the scanned image when scanning a two sided document This...

Page 250: ...p in Quick Menu Mode To create a profile with settings you want to use uncheck Use Quick Menu and switch to Left Click Menu Mode See section 4 3 Saving Scanning Settings page 91 The document is not fed properly or gets jammed 1 Is the inside of the scan ner dirty 2 Are you scanning one of the following Thin paper Torn paper Folded paper 1 Clean the dirty locations 2 Use the Carrier Sheet for each ...

Page 251: ...nder running If these applications are running and one of them is active the ScanSnap interacts with the active application and scanned images are opened with it Therefore the ScanSnap Quick Menu is not displayed To display the ScanSnap Quick Menu exit these applications or deselect them See section 4 6 About Automatic Interaction with Applications page 110 The Left Click Menu is hidden Is the Sca...

Page 252: ...essage Insufficient memory or Not enough memory is sent and conversion cannot be executed Is the installed memory size smaller than the recommended size Install additional memory if the installed memory size is smaller than the recommended size Are other applications running Other applications consume memory resources so that enough memory cannot be allocated for execution of this function Exit ot...

Page 253: ...lear characters Note The optimum scanning settings depend on the document type Find the most suitable settings in Remedy on the right In the ScanSnap Manager Scan and Save Settings dialog box select Better Best or Excellent at Image quality on the Scanning tab and scan the document again Note that it takes time to recognize characters when you select Excellent as this option enlarges the size of t...

Page 254: ...234 ...

Page 255: ...s or alcohol based sprays to clean the scanner Dust blown up by strong air from the spray may enter the inside of the scanner This may cause the scanner to fail or malfunction or errors in scanned images Sparks caused by static electricity generated when blowing off dust and dirt from the outside of the scanner may cause a fire 8 1 Cleaning Materials 236 8 2 Cleaning the Scanner Exterior 237 8 3 C...

Page 256: ... 100ml 1 Cleaning wipe PA03950 0419 1 pack 24 sheets 1 2 Lint free dry cloth Commercially available 3 ATTENTION Never use paint thinner and other organic solvents During the cleaning prevent water or moisture from getting inside the scanner It may take long before the cleaner vaporizes if a large quantity is used When cleaning the scanner parts dampen a cloth with modest quantities of the cleaner ...

Page 257: ...tergent ATTENTION During the cleaning prevent water or moisture from getting inside the scanner It may take long before the cleaner vaporizes if a large quantity is used When cleaning the scanner parts dampen a cloth with modest quantities of the cleaner In addition wipe off the cleaner completely with a soft lint free cloth to leave no residue on the surface of the cleaned parts Cloth Cleaner F1 ...

Page 258: ...the scanner operation Before you start to clean the inside of the scanner disconnect the AC adapter from the outlet and wait at least 15 minutes to let the scanner cool down CAUTION When you perform cleaning make sure that the inside of the ScanSnap is free of any foreign object and be careful not to get your hand or the cloth caught on the pick spring metal part as a deformed pick spring metal pa...

Page 259: ...he Pick roller since black debris on the roller adversely affects the pickup performance Plastic rollers 4 pieces on the ADF Clean them lightly while rotating the rollers with your finger Be careful not to roughen the surface of the rollers Take particular care in cleaning the plastic rollers since black debris on the rollers adversely affects the pickup performance ATTENTION It may take long befo...

Page 260: ...g the eject rollers since black debris on the rollers adversely affect the pickup performance To rotate the feed rollers and the eject rollers press the POWER button while holding down the SCAN button As a guideline six presses of the POWER button make the rollers to rotate one full turn 3 Close the ADF ATTENTION Connect the AC adapter and AC cable only when cleaning the feed rollers and eject rol...

Page 261: ...d detergent to lightly clean off the dirt and dust from the surface and the interior of the Carrier Sheet ATTENTION Never use paint thinner or other organic solvents Do not rub the Carrier Sheet too hard Otherwise it may be scratched or be deformed After cleaning the interior of the Carrier Sheet with Cleaner F1 or mild detergent dry the Carrier Sheet completely before closing it As a guideline it...

Page 262: ...242 ...

Page 263: ...escribes how to replace consumables WARNING Fire Electric Shock Before you replace the consumables turn off the scanner and disconnect the AC adapter from the power outlet 9 1 Replacing Consumables 244 9 2 Replacing the Pad ASSY 246 9 3 Replacing the Pick Roller 249 9 4 Purchasing the Carrier Sheet 256 ...

Page 264: ...these parts These replacement cycles are rough guidelines for the case of using A4 Letter wood free paper 64 g m2 17 lb So it may differ according to the paper being used Use only the consumables specified by PFU LIMITED do not use consumables made by other manufacturers No Description P N Standard Replacement Cycle 1 Pad ASSY PA03360 0002 50 000 sheets or one year 2 Pick roller PA03360 0001 100 0...

Page 265: ... the ScanSnap Manager icon on the taskbar 2 Click Check consumable supplies at the menu The window Check consumable status screen is displayed This window indicates how many times consumables have been used Replace consumables referring to Target value to change supplies as a rough guideline For details about purchasing consumables visit the following website or contact the Fujitsu scanner dealer ...

Page 266: ...dure below Operation 1 Remove the documents on the paper chute 2 Open the ADF while pulling the cover open lever 3 Remove the Pad ASSY Pull out the Pad ASSY in the direction of the arrow while pinching both ends of the Pad ASSY ADF Cover open lever Paper chute ADF Pad ASSY ...

Page 267: ...es and Carrier Sheet 9 4 Attach the new Pad ASSY 5 Close the ADF You should hear the ADF click when it returns to its original position ATTENTION Make sure that the Pad ASSY is completely attached Otherwise document jams or other feeding errors may occur Pad ASSY ADF Paper chute ADF ...

Page 268: ...canSnap Manager icon on the taskbar and select Check consumable supplies from the menu This displays the Check consumable status window 8 In the Check consumable status window click the Reset button of Pad ASSY Count The counter is reset to 0 S S ...

Page 269: ...umables and Carrier Sheet 9 9 3 Replacing the Pick Roller Replace the Pick roller following the procedure below 1 Remove the documents on the paper chute 2 Open the ADF while pulling the cover open lever 3 Adjust the Side guide to the A5 size ADF Cover open lever Paper chute A5 A5 ...

Page 270: ...he pick up tabs on the sheet guide between the thumb and index finger and then pull up the sheet guide to remove 5 Rotate the pick roller bushing left Pick up tab Sheet guide Pick up tab Pick roller bushing Pick roller Pick roller shaft ...

Page 271: ...towards the left side and then raise it to remove from the scanner 7 Remove the pick roller from its shaft Pull out the shaft from the pick roller while lifting up its tab ATTENTION If the around the pick roller is dirty by paper powder it may cause a scanning error Remove the dirt using a dry cloth moistened with Cleaner F1 Don t use water mild detergent or air spray Pick roller shaft Pick roller...

Page 272: ... the right end of the shaft to the roller bushing right and set the shaft to the slot while lowering it ATTENTION If you push up the pick roller tab using your fingernail your fingernail may be hurt or get chipped If you cannot push it up successfully with your fingernail use a paper clip to push up the pick roller tab 1 2 Shaft Protrusion Pick roller Slot Pick roller Pick roller shaft ...

Page 273: ...he arrow 11 Attach the sheet guide to the scanner Hold the pickup tabs on the sheet guide between the thumb and index finger and then attach the sheet guide to the scanner ATTENTION Make sure that the Pick roller is completely attached Otherwise document jams or other feeding errors may occur Pick roller Pick roller shaft Pick roller bushing Pick up tab Sheet guide Pick up ta ...

Page 274: ... its original position 13 Turn on the scanner 14 Right click the ScanSnap Manager icon in the taskbar and select Check consumable supplies from the menu This displays the Check consumable status window ATTENTION Make sure that the sheet guide is completely attached Otherwise document jams or other feeding errors may occur Paper chute ADF S S ...

Page 275: ... the Pick Roller ScanSnap S510 Operator s Guide 255 Replacing Consumables and Carrier Sheet 9 15 In the Check consumable status window click the Reset button of the consumable you replaced The counter is reset to 0 ...

Page 276: ...rrier Sheet separately As a guideline it is recommended to replace the Carrier Sheet every 500 scans However the number of times of use differs according to usage If scratches and dirt are conspicuous replace the Carrier Sheet accordingly The description of the Carrier Sheet and its part number are as follows Description Qty P N ScanSnap Carrier Sheet 5 pcs FI 511ES WW ...

Page 277: ...and update the program When updating ScanSnap Manager follow the instructions below Operation 1 Right click the ScanSnap Manager icon and then select Help Online Update A confirmation message appears for the update HINT Update Packs are made available without notice We recommend that you update your program regularly ATTENTION When updating it is essential that Internet Explorer is installed in a ...

Page 278: ...tallation appears 4 Click the Install button Installation starts and the Welcome to InstallShield Wizard for ScanSnap Manager window appears Follow the instructions on the screen to install HINT If the latest update is already installed an informational message appears Click the OK button to close the message HINT When you click the Information button Internet Explorer opens and information about ...

Page 279: ...dix B Uninstalling ScanSnap Uninstallation removes the ScanSnap program files that were copied during the installation from the hard disk and restores the system environment to its original state This chapter describes how to uninstall ScanSnap ...

Page 280: ...d or Remove Programs screen appears with a list of the currently installed applications 4 Select the application to uninstall 1 When uninstalling ScanSnap Manager Select ScanSnap Manager 2 When uninstalling CardMinder Select CardMinder V3 2 3 When uninstalling ScanSnap Organizer Select ScanSnap Organizer 5 Click the Change Remove button The Confirm Uninstall window appears 6 Click the OK button Th...

Page 281: ...em OS of you personal computer Follow the on screen instructions of the OS Example When the OS is Windows 2000 Add or Remove Programs Add Remove Applications Change Remove button Add Remove button Example When the OS is Windows Vista Add or Remove Programs Program and features Change Remove button Unistall button ...

Page 282: ...262 ...

Page 283: ...ct a profile NA OK page 69 Add Profile NA OK page 70 Edit Profile NA OK page 70 Application Application NA 1 OK page 71 No application is started Scan To File NA OK ScanSnap Organizer NA OK Adobe Acrobat NA OK Adobe Acrobat ReaderTM or Adobe Reader NA OK CardMinder NA OK Scan to Word NA OK Scan to Excel NA OK Scan to PowerPoint R NA OK Save to Folder NA OK Send to E mail NA OK Scan to Print NA OK ...

Page 284: ...al OK OK Correct skewed character strings automatically OK OK Allow automatic image rotation OK OK Set the document with its face up OK OK File option File format NA OK page 83 PDF pdf OK OK JPEG jpg NA OK Searchable PDF OCRs during scan OK OK page 83 All pages OK OK First page OK OK Option OK OK page 84 Multipage PDF whole batch in one PDF OK OK Generate one PDF file per xx pages OK OK Set a pass...

Page 285: ...48 mm OK OK B5 182 mm x 257 mm OK OK B6 128 mm x 182 mm OK OK Post card 100 mm x 148 mm OK OK Business card 90 mm x 55 mm 55 mm x 90 mm OK OK Letter 8 5 in x 11 in 216 mm x 279 4 mm OK OK Legal 8 5 in x 14 in 216 mm x 355 6 mm OK OK Custom OK OK page 87 Scan mixed paper size OK OK page 88 Carrier Sheet Settings OK OK Compression Compression rate OK OK page 89 1 OK OK 2 OK OK 3 OK OK 4 OK OK 5 OK O...

Page 286: ...266 ...

Page 287: ...mum 284 mm 11 18 in 436 7 mm 17 19 in 299 5 mm 11 79 in Weight 2 7 kg approximately 5 95 lb Input power supply Voltage 100 240 V varies regionally Number of phases Single phase Frequency 50 60 Hz Power consumption During operation 28 W or less During standby 6 W or less Temperature Humidity Allowable Ranges Scanner state During operation During standby During storage transportation Temperature 5 t...

Page 288: ...268 ...

Page 289: ...S510 Operator s Guide 269 Contact the store where you purchased your ScanSnap or an authorized service provider for performing repairs on this product The user must not perform any repairs on the scanner Repairs ...

Page 290: ...270 ...

Page 291: ...ds 204 C CardMinder 205 206 Carrier Sheet 52 256 Carrier Sheet Settings 105 Carrier Sheet Settings button 88 Changing Scanning Settings 67 Cleaner F1 236 Cleaning Carrier Sheet 241 Cleaning cycle 238 Cleaning Materials 236 Cleaning the ADF 238 Clearing Document Jams 224 Color high compression 79 Color mode 79 Color scanning 79 Compression rate 89 Compression tab 89 Connecting ScanSnap 21 Connectin...

Page 292: ... 66 Loading Documents 49 Loading Documents with the Carrier Sheet 52 M Merging scanned images 191 N Normal quality 78 O Online Update 257 Operation Button 4 Option button 80 84 Output Image Size 107 P Package 2 Pad ASSY 244 Paper chute 3 Paper size 46 86 Paper size tab 86 Paper type 46 Password 85 Performing text recognition when scanning documents 197 Pick roller 244 POWER button 4 Power indicato...

Page 293: ...ning color documents in high compression mode 177 Scanning documents in Left Click Menu Mode 40 Scanning documents in Quick Menu Mode 35 Scanning documents of different widths or sizes at a time 185 Scanning only one side of a document 174 Scanning side 80 Scanning tab 78 ScanSnap Carrier Sheet 52 256 ScanSnap Manager Scan and Save Settings 67 68 ScanSnap Manager icon 64 ScanSnap Organizer 210 Sca...

Page 294: ...274 U Uninstalling ScanSnap 259 Uninstalling Supplied Programs 260 Update 257 USB connector 4 Use a fixed password 85 W Weight 46 Word format 155 ...

Page 295: ...onsequential damages arising from the use of this manual and any claims by a third party z Copying of the contents of this manual in whole or in part and copying of the scanner applications are prohibited under the copyright law ScanSnap S510 Operator s Guide P3PC 1792 03ENZ0 Issue date October 2009 Issued by PFU LIMITED ...

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