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Chapter

10

Database Maintenance

This chapter explains the database maintenance feature in the EverAccess Flex software.
All data information collected by the controller is saved in various database files. These
database files can be backed-up, restored or deleted. In this chapter you will learn:

•

How to backup database files.

•

How to restore database files.

•

How to delete database files.

Backup Database Files

The option for backing up files is located under the Maintenance menu. To back the
database, follow the steps as below:

1.

Click on “Maintenance” and a menu appears.

Fig. 10.1 Menu entry for database backup

2.

Click on the “Backup Files” and a new window titled “Backup Files” appears.

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Summary of Contents for Flex1.0

Page 1: ...Volume 1 EverAccess User s Manual F FL LE EX X S Se er ri ie es s A Ac cc ce es ss s C Co on nt tr ro ol l M Ma an na ag ge em me en nt t S So of ft tw wa ar re e F Fl le ex x1 1 0 0 ...

Page 2: ...2004 Everfocus Electronics Corp 1801 Highland Ave Duarte CA 91010 Phone 626 844 8888 Fax 626 844 8838 All rights reserved No part of the contents of this manual may be reproduced or transmitted in any form or by any means without written permission of the Everfocus Electronics Corporation ...

Page 3: ... Installation process 5 Uninstall the program 8 CHAPTER 3 Authority Management 10 User and Authority Group 10 Manage Users and Authorities 12 Adding a User 12 Deleting a User 14 Edit User s Properties 15 CHAPTER 4 Controller Configuration 16 Controller Configuration Dialog 16 Add a Controller 17 Delete a Controller 18 Update the Status of Controllers 19 Configure a Controller 19 Specify the Locati...

Page 4: ...27 Configure an Alarm 29 Miscellaneous Configurations 31 Configure Fire Alarm Control 32 Enable Disable Arm Zone Inputs 33 Set System Time 33 Enable Auto Daylight Saving Time 34 Set Arm Delay Time 34 Exit Controller Configurations 34 CHAPTER 5 Holiday Setting 36 Date Types 36 Recurrent Types 36 Date Type Setting Dialog 37 Add a Date 38 Edit a Date 40 Delete a Date 40 Store Date Type Setting to Con...

Page 5: ...Set Door Access 51 Apply to Days Shortcut 51 Apply to Doors Shortcut 53 Example 54 Download Door Access Setting to Controller 55 CHAPTER 8 Cardholder Management 57 Enter Card Management Dialog Box 57 Card Management Toolbar 59 Basic Steps for Setting up Cardholder Database 60 Register Cards 60 Register Cards Manually 60 Register Cards Automatically 61 Register Cards on Controller 62 Edit Card to C...

Page 6: ...xport Cardholder Reports in HTML format 76 Export Cardholder Reports in Excel Format 76 Edit Department List 77 CHAPTER 9 Data Communication with Controller 79 Downloading Data from the Computer to the Controller 79 Uploading Data from the Controller to the Computer 82 CHAPTER 10 Database Maintenance 85 Backup Database Files 85 Restore Database Files 87 Purge Out of date Data 89 CHAPTER 11 Event L...

Page 7: ...TER 12 Device Control 104 Resources List 104 Remote Arm Disarm 105 Remote Set Reset the Alarm 107 Remote Open Door 107 CHAPTER 13 Adding Company Logo and Door Status Check 110 Change Company Logo 110 Check Door Status 112 Notes 115 ...

Page 8: ...he whole access control system how to check the event log and how to remotely control the devices How to Use This Guide The guide basically follows the procedure to setup the whole access control system From adding a controller to the system to viewing the event logs all details are described in this guide chapter by chapter Reading the manual before installing the system is recommended For first ...

Page 9: ...of use so it is designed in a very straightforward simple to understand manner The program layout is described below Program Layout Fig 1 1 shows the main user interface of EverAccess Flex Series Software The event logs system resources and the device remote control are shown in the main interface Remote device control System resources Event logs Fig 1 1 Program Layout Fig 1 2 shows the menu list ...

Page 10: ... to prompt users to enter a name and password shown as Fig 1 3 Fig 1 3 Login Dialog Box 3 Type in the login name and the password and click the Login button to enter the software Note Use login name admin and password admin to login to the system for the first time Remember to change the administrator password after the first login The system PC requirements for the software are explained in the n...

Page 11: ...2 Setup the users who will use the software and set the authority for these users Chapter 3 3 Add the controller s into the system Based on the hardware installation and wiring configure the door reader s and alarm s in the controller s Chapter 4 4 Build a plan of access rules a Setup the holiday and other date types Chapter 5 b Setup the access groups and the access authority for each group Chapt...

Page 12: ...sert the software CD into the management PC s CDROM drive On the PC double click on My Computer and then on the appropriate drive for the CDROM Now double click Setup exe in the software CD and the following display should appear Fig 2 1 To cancel the installation simply click the cancel button shown in the dialog above Otherwise the dialog box shown in the figure 1 2 will appear 5 ...

Page 13: ...ake you to the next step of the installation as shown in the following figure Fig 2 3 The program folder can be changed in this dialog box For typical installations use the default program folder EverAccessFlex Click Next to continue the installation Fig 1 4 and Fig 1 5 show the dialog boxes indicating that the installation is complete 6 ...

Page 14: ...Fig 2 4 Fig 2 5 Click Finish to complete the installation 7 ...

Page 15: ... and the following dialog box will appear Fig 2 6 Select Remove and click Next The software will prompt the user to confirm the deletion as shown in the figure below Fig 2 7 Click Yes to confirm the deletion and all the program components will be removed from the computer A dialog box will appear to confirm that the deletion is complete as pictured below 8 ...

Page 16: ...Fig 2 8 9 ...

Page 17: ...sword is the password that users need to provide when they login the system The authority group will be introduced below Please note that users are different from cardholders Cardholders are the people who enter or exit from the physical access control system like a building or an area But users operate the software to monitor or configure the physical access control system The authority group def...

Page 18: ...wing table gives the detailed functionality list for each group Y in the cells indicates the function is available to this group Table 3 1 Functionality Map for Authority Groups Functionality Super System Operate Query View Change company logo Y Y Y Authority management Y Controller configuration Y Y Y Holiday setting Y Y Y Access group setting Y Y Y Door zone setting Y Y Y Card management Y Y Y U...

Page 19: ...dicates the currently selected user The button Top button Bw button Fw button BT are used to jump the first user record the previous user record the next user record and the last user record respectively Alternatively click on any user to designate it as the currently selected one Adding a User The basic steps to adding a user are explained below 1 In the function bar click the Add button After cl...

Page 20: ...both passwords must be the same otherwise an error message will be displayed as shown in the following figure Fig 3 3 Please note that the name of users can be left empty But the login name cannot be empty since the login name is used for users to login the system If users leave the login name empty after OK button is clicked the following error message will be shown Fig 3 4 13 ...

Page 21: ...cessfully Deleting a User To delete a user follow the steps below 1 Select the user to be deleted in the user list 2 Click the Del button in the function button bar A dialog will be shown to prompt users to confirm the deletion as shown in next figure 3 Click Yes to delete the user Click No to cancel without deleting Fig 3 6 Confirm message 14 ...

Page 22: ...property area When the dialog enters the editing mode any of the information can be edited Please note that every user must have a login name and password At this time only the user property area respond to users operation until the editing operation is finished 3 Click OK to confirm the editing and finish the editing operation Click Cancel to discard all the changes and return to the browsing mod...

Page 23: ...e software How to configure a controller Controller Configuration Dialog To configure the controller click Management in the menu then click Controller Configuration the controller configuration dialog box will appear as shown in the figure below Fig 4 1 Controller configuration dialog Status bar Controller setting area Function button bar Controller list 16 ...

Page 24: ...ort the door setting the reader setting the alarm setting and the miscellaneous settings The status bar is located at the bottom of the controller setting dialog It shows how many controllers are online and how many doors are currently being managed To close this dialog click the button in the function button area or click the button at the top right corner Please note that all the changes done in...

Page 25: ... controller that is not currently online click Submit to add the controller to the list directly without searching the network The status of the controller will be set as offline automatically Click Cancel to cancel the attempt to add a new controller Please note that the new added controller will be assigned the default location description Unknown Users can change it in the controller setting ar...

Page 26: ...can be managed in the controller setting area The details of how to configure a controller are introduced below Specify the Location of a Controller Users can change the location description of a controller To name a controller location follow the steps as below 1 Select a controller in the controller list 2 Click the Modify button at the top right corner of the controller setting area Please note...

Page 27: ...ing tab of the controller setting area users can configure the door settings of the specified controller including door location description door open time and door held open time A screenshot of door setting tab is shown in the following figure Fig 4 8 Door setting tab for a controller Edit Door Location Information To edit the door location description follow the steps below 1 Select a controlle...

Page 28: ... button in the cell and change the door open time as shown in the following figure Fig 4 10 Change the door open time 4 Click the OK button to confirm the change Set Door Held Open Time Door held open is the maximum amount of time in seconds a door can remain open before an event or alarm is triggered To change the Door held open time Fig 4 11 Set the door held open time 1 Click and select a contr...

Page 29: ...door location keypad system reader and in out A screenshot of reader setting tab is shown in the following figure Fig 4 12 Reader setting tab Set Related Door To set a door location follow the steps below 1 Click to select a controller from the controller list 2 Click the cell of the location of the reader being changed 3 Click the arrow in the cell and change the location descriptor Fig 4 13 Set ...

Page 30: ...es means the reader is a keypad reader and No means the reader is not a keypad reader In to Out or vice versa In means entrance and Out means exit Double click Double click Fig 4 14 Set keypad and In Out properties of a reader Set System Reader Property The System Reader column setting is used to identify whether or not the reader is a system reader To change the System Reader setting 1 Point the ...

Page 31: ...lass break sensors etc 8 alarm outputs can connect to 2A external alarm devices The EverAccess Flex controller tracks all events in the access control system whether allowed or disallowed normal or abnormal For example all access granted events and all denied access events are recorded Some events are critical and must trigger an alarm output like the firm alarm input the zone alarm input etc But ...

Page 32: ... tab shows the relationship between all the alarm outputs and the alarm inputs from Zone Alarm 1 8 The zone alarm reacts to 8 alarm inputs on the alarm module The alarms are triggered according to the settings for each different Arm zone setting in the ArmZone 1 8 columns Alarm Setting 2 Tab Alarm setting 2 tab shows the relationship between all the alarm outputs and the alarm inputs coming from t...

Page 33: ...is generated when an incorrect ARM PIN is entered three times consecutively The controller generates alarm output s according to the settings in the ArmZone PIN error column Alarm In 0 An Alarm In 0 event is generated when Alarm In 0 input is active The controller generates alarm output s according to the settings in the Alarm In 0 column Remote Alarm A System administrator can directly generate a...

Page 34: ...t recognized by the system An Unknown Card event will be generated when an unknown card is presented to any reader The controller generates alarm output s according to the settings in the Unknown Card column Expired Card Any card in the system can be assigned a valid date After the valid date passes the controller will automatically set the card as an expired card An expired card cannot gain acces...

Page 35: ... any door during a time period in which it does not have the right to pass The controller generates alarm output s according to the settings in the Invalid Time column Card Anti Passback Fail Anti Passback APB is an access control function whereby a cardholder is prevented from passing back his card to another person to gain entry into the same area twice without leaving Facilities are typically f...

Page 36: ...en pressed The controller generates alarm output s according to the settings in the Forced Open column Overtime An overtime event occurs when a door is held open for longer than the allowed time as set by the system administrator The controller generates alarm output s according to the settings in the Overtime column Reader Lost A Reader Lost event will be generated when controller detects that th...

Page 37: ...ay energized No indicates there is no alarm output relay not energized Double Click Fig 4 19 Configure an alarm 3 For the door module alarm configurations under Alarm setting 3 tab there is one difference A third option is introduced only for the door module alarm outputs Follow the steps bellow a Point and click the mouse over the cell being changed b For the door module outputs an option to sele...

Page 38: ... the steps as below Double click the mouse to switch the setting from Yes to No or vice versa Yes indicates there is an alarm output relay energized No indicates there is no alarm output relay not energized Fig 4 20 Configure an alarm Miscellaneous Configurations There are three more alarm configurations in the controller configuration window including fire alarm control set system time and set AR...

Page 39: ...ire alarm allows the user to change the door setting during a fire alarm To change the setting Point and click to change each box representing a particular door in the controller A door can be closed or open O the door is Fail safe and is opened in the event of a fire alarm C the door is Fail secure and is closed in the event of a fire alarm Fig 4 22 Set door behavior under fire alarm 32 ...

Page 40: ...ox represent each particular Arm zone Button pressed indicates the arm zone input is enabled Button lifted up indicates the arm zone input is disabled Fig 4 23 Enable Disable arm zone inputs Set System Time EverAccess software allows the user to set the date format EverAccess software also allows the user to activate or deactivate daylight saving time The box under to Date format allows the user t...

Page 41: ...enerate an alarm within the time delay period so that cardholder has time to disarm the system This time delay period is called arm delay time EverAccess software allows the user to set the Arm delay time The box next to Arm delay time Sec allows the user to change the Arm delay time 1 Point and click the Modify button 2 Type in the Arm delay time in seconds in the box provided 3 Click the Cancel ...

Page 42: ...1 Click the Close button on the top menu or 2 Click the small X box on the top right hand corner 35 ...

Page 43: ...ay are automatically set based on the calendar Users can customize the settings for holiday date type II and date type III and assign the date for these three date types based on their requirements In this manual holiday date type II and date type III are all considered holidays Holiday setting indicates the setting on these three date types The EverAccess Flex Controller can support up to 255 hol...

Page 44: ...ialization and should be double checked at the beginning of each year Date Type Setting Dialog To open the holiday setting dialog click Management in the main menu and select the Access Group Setting menu item under the main user interface A dialog box will appear as shown as Fig 5 1 Set the date types in the Date type setting tab as shown in Fig 5 2 Fig 5 1 Open Date Type Setting Dialog There are...

Page 45: ...one time holiday type and date holiday type users need to choose year month and date type then pick a date from the calendar and give the description of the date in the remark field Click Confirm to add this date into holiday list or click Cancel to cancel without saving Fig 5 3 and 5 4 are the examples of adding a date with one time holiday and date holiday respectively In Fig 5 3 July 8 2005 is ...

Page 46: ...ype will be applied to Xmas Fig 5 4 Add a holiday with recurrent type of Date holiday 4 For the recurrent type of Day of week holiday users need to choose month week and the day of week to pick up a specific date An example is given in Fig 5 5 Fig 5 5 Add a holiday with recurrent type of Date holiday In Fig 5 5 Thanksgiving Day is being added into the system as a holiday with recurrent type of Day...

Page 47: ...e If the holiday setting has been changed a dialog that prompts users to download the setting to the controllers will appear as shown in the following figure Fig 5 6 Download Date Type Settings to Controllers Select the controllers that the date type setting will apply to and add them into Target controller field refer to Chapter Data Communication with Controller for the detailed operation for do...

Page 48: ...apter on Holiday Setting Time zone defines a period of time In the EverAccess Flex controller the minimum length of each time zone is five minutes 10 time zones can be assigned to each date type The details of time zones are given in the following subsection Configure an Access Group Four types of access permissions are defined in the system Entry Exit No Entry Exit Only Entry Only No Exit and No ...

Page 49: ...roups between 1 and 64 3 The door zone list This lists all doors managed by the controller selected in the Controller List Check or uncheck the boxes to add or remove the door from the access group s privileges 4 Date Type Buttons 10 date types are available including weekday weekend and holiday etc Click each button to setup the access authority for each date type 5 Time zone for door management ...

Page 50: ...are 4 different permissions for doors a Green for Entry Exit b Yellow for No Entry Exit Only c Blue for Entry Only No Exit d Red for and No Entry No Exit Configure an Access Group In this section we will introduce how to set up an access group by selecting the doors setting the date type and time zones and setting the access permission Finally we will give a detailed hypothetical example to illust...

Page 51: ...pecified time zone bar is enabled move the mouse to time of the desired start time press and hold the left mouse button drag the mouse to the desired end time and then release the mouse button The detailed steps to set access authority are introduced below 1 Select a date type Select a date type by clicking the buttons of the date types shown as in point 4 in Fig 6 1 before setting up its access a...

Page 52: ... II date type by clicking the button for Type II b Click the button Copy shown as in point 6 in Fig 6 1 c Choose the date type by clicking the button Type III d Click Paste Then the access authority for Type III will be set as the same as that of Type II Apply to days Shortcut If one or more days are to have the same authority settings there is a short cut provided in the software For example say ...

Page 53: ... cards of all the employees are divided into two groups Group 1 and Group 2 The cardholders of Group 1 all of whom are manager level employees can access any door at all times The cardholders of Group 2 who are general employees can be Entry Exit for Door 7 and 8 in the duration from 8 00 to 17 00 during the weekdays Entry Only No Exit for Door 7 and 8 from 7 00 to 8 00 am No Entry Exit Only for D...

Page 54: ...Fig 6 2 Fig 6 3 47 ...

Page 55: ...pdated are shown in the target controller list Or the user can easily add all the online controllers to the target list by clicking the All button 3 Select the databases The boxes of databases needed for the door zone setting update are automatically checked already i e control group setting and day I O setting If any other databases require update please check the corresponding boxes For details ...

Page 56: ...e total access control at a door encompassing the whole set of specified verification level time zones and date type The system supports 3 different verification levels for the door access Unlocked Door remains unlocked Card or PIN Presenting a card OR entering a PIN number Card Presenting a card only Card plus PIN Presenting a card AND entering a PIN number Similar to the access group setting use...

Page 57: ...ed in the Access Group Setting chapter these two buttons provide a simple way to duplicate the door access setting 5 Apply to days button This button provides a simple way to duplicate time zone configurations for different dates and date types 6 Apply to doors button This button provides a simple way to duplicate time zone configurations for different doors 7 Verification Levels There are 3 level...

Page 58: ...ails how to set the access rules for each door following the steps as below 1 Select the date type Select the date type by clicking the date type buttons shown as 3 in Fig 7 1 before setting up its verification levels in the time zone Say we choose Monday 2 Set time zones and verification level for the date type a Selecting the verification level by clicking the buttons of verification levels show...

Page 59: ...ype III d Click Paste Then the access authority of Type III will be set as the same as the one of Type II By repeating the instructions from select a controller and select a door the door access setting for all the doors controlled by all other controllers can be accomplished in the same way Apply to days Shortcut If one or more days are to have the same authority settings there is a short cut pro...

Page 60: ...e access authority settings for Front door to some or all other doors The following shortcut will accomplish this a Choose Front door by clicking on Front door b Click the Apply to doors shown in point 4 in Fig 7 1 A new box will appear c Click the boxes corresponding to the doors to which the Front door settings should be applied d Click on Apply to change the access times of the doors 53 ...

Page 61: ...trol system Among the 8 doors The front door can be accessed by card plus PIN during holidays and card only during weekdays The back door s access during holidays need card plus PIN It requires card for the time other than business hours It is in the status of Unlocked for business hours The business hour is weekday from 8 00am to 5 00pm According to the requests the approve scheme of Front Door i...

Page 62: ...button in Fig 7 1 The dialogue box of Download Data to Controller is popped up as Fig 7 4 shows Fig 7 4 Download Door Access Settings to Controller Follow the steps below to download the data to the controllers 1 Choose the controllers needing update Click the controllers whose settings have been modified from the controller list The chosen one is highlighted 55 ...

Page 63: ... group setting and day I O setting If any other databases require update please check the corresponding boxes For details please refer to the chapter of Data Communication with Controllers 4 Download data to controller By clicking the button of Download Now a progress bar of data transmission appears on the screen After the complement of the data transmission a popup dialogue box indicating the fi...

Page 64: ...ccess attributes of cards How to generate cardholder reports Enter Card Management Dialog Box Under the main interface of the control software select management in the main menu and then select Card Management to enter the card management dialog box as shown in Figure 8 1 below Figure 8 1 Menu entry of card management Figure 8 2 shows the layout of the card management dialog box with all component...

Page 65: ...ew more cardholder information 3 Cardholder s photograph 4 Controller List displays the controllers that are currently online but in which the card has not been registered For more information about the relationship between cards and controllers refer to the section Card and Controller Relationship in this chapter 5 The access attributes of the currently selected card in the card list 6 Toolbar fo...

Page 66: ... list in order to view specific cardholders based on selected criteria Batch edit button press it to edit the access attributes of every cardholder currently displayed This button can be used to edit the attributes of every cardholder or can be used in conjunction with the Search button to edit the attributes of a selected group of cardholders Edit button press it to enter the edit card list mode ...

Page 67: ...ed in the following sections Register Cards Each cardholder must posses a valid registered card It is important to register each card in the database correctly to ensure proper operation There are three ways to register a card into the system each method is explained below Note before registering cards determine to which controller each card will be assigned Register Cards Manually Figure 8 4 Card...

Page 68: ...ction or read the card number using the controller first and then manually register the card Register Cards Automatically This mode is only available when a desktop reader EverAccess desktop reader part number ERS 871 is installed For information on the connection between a system reader and a computer controller refer to desktop reader manual and controller manual The steps to register cards thro...

Page 69: ...ollers in which a card has access rights If a card is applied to a controller then the cardholder may access the area that the controller controls according to the settings assigned by the system administrator If a card is not applied to a controller then the cardholder does not have access rights to the doors that are controlled by that particular controller To enroll a card in a particular contr...

Page 70: ...an manually apply the cards to controllers which is described in the next subsection Fig 8 7 Check the Auto Add button to apply cards to controllers automatically Manually Apply Cards to Controllers Fig 8 8 Card access attributes setting To manually apply cards to a controller follow the steps below 1 Select the card to be enrolled from the cardholder list The access attributes are listed in the c...

Page 71: ...ard to all controllers instead of selecting desired controllers in the controller list The result of pressing All is shown in Fig 8 7 Remove Cards from Controllers To remove a card from controllers follow the steps described below 1 Select the cardholder in the cardholder list whose card s attributes are going to be set 2 Select a controller in the card access attribute list by clicking the table ...

Page 72: ... For each individual card in the system two categories of information are associated to it The first category is the cardholder s personal profile The second category is the card access attributes For the cardholder s profile the system stores the following information for each cardholder Employee No The employee No is stored as a string which does not have to be digits First Name Last Name Card N...

Page 73: ...lder profiles to edit mode as in Figure 8 14 2 Select a field to edit and input desired text or select the right option in that field Fields that accept text include Employee No First Name Last Name Address City State Zip Code Phone number Email Position and Picture Gender and Department fields are scroll down menus The Department value of a cardholder is one of existing departments Refer to intro...

Page 74: ...rdholder s photo Follow the steps below to edit a cardholder s photo 1 While in the uneditable mode of the card management dialog select the desired cardholder in the list 2 Click the Photo button in the function button bar 3 The cardholder photo selection window will appear as in Figure 8 15 Choose the appropriate photo file and press OK It is recommended that a photo be ready before editing the ...

Page 75: ...e 8 16 Search criteria dialog box 2 Select keyword type in Field and comparison mode in Condition input desired value to compare in Value Figure 8 16 shows an example to search all cardholders whose gender is male There are following 5 comparison modes is exactly and contains Note that when comparing the string type of value the ASCII characters order is followed 3 Click And or Or button to add mo...

Page 76: ...cardholder that are introduced in the card access attributes This section will explain how to set access control rights for a cardholder on various controllers In the cardholder list click an entry to select the desired cardholder to set its card access attributes that are shown in the Card access attributes area at the lower right part of the card management dialog The card access attributes of t...

Page 77: ...ls of the operation are given in the next subsection 5 Click OK to confirm the editing and close the dialog The desired settings will be transmitted to the controller and stored in database Click Cancel to discard the changes and exit 6 Repeat steps 2 to 5 to set the card access attributes on all the controllers that the card is applied to Card Access Attributes Dialog Refer to the dialog sample i...

Page 78: ...oth Entry and Exit readers when Anti Passback is implemented A cardholder must alternate usage between entry and exit readers If the cardholder attempts to pass through an entry reader twice consecutively his access will be denied and the system will generate an illegal event when the cardholder s card is configured as APB enabled Be careful to enable this function in the system with only single s...

Page 79: ...irm after it was clicked Access Right whether a cardholder has the right to enter different zones of the controller Each zone corresponds to a button If the button is pressed down the cardholder has the right to enter this zone Otherwise not Once a card is applied to a controller it will have the properties shown in Figure 8 19 which are called the default card properties Card_EN is enabled Group ...

Page 80: ...igure 8 21 Note that there is no cardholder and controller information at the top of the dialog 4 Edit card access attributes according to description above Note that card properties edited here are card access attributes of multiple cardholders on multiple controllers 5 After editing all card properties press Ok button to transmit desired settings to selected controllers A progress bar will show ...

Page 81: ...rdholder The card information will also be deleted from all controllers containing this card Press No to cancel the delete operation Figure 8 22 Confirmation of deletion dialog box Delete All Cards To remove all the cardholders from the database follow the steps as below 1 Click button in the toolbar 2 A confirmation dialog box will prompt to enter the system administrator password as in Figure 8 ...

Page 82: ...w Print Cardholder Reports To print the cardholder reports follow the steps as below 1 Filter the cardholders that are going to be included in the report Refer to section Filter cardholders for how to filter cardholders in the list 2 Click the print button in the toolbar to bring up the print preview window as in Figure 8 10 Note that the computer that is running the EverAccess Flex software has t...

Page 83: ...file Export Cardholder Reports in Excel Format To export the cardholder report into an excel format file follow the steps as below 1 Filter the cardholders that are going to be included in the report Refer to section Filter cardholders for how to filter cardholders in the list 2 Click the export button in the toolbar to bring up the dialog of exporting to an excel file as in Figure 8 26 3 Type in ...

Page 84: ...e to edit the department list The detailed procedure is introduced as follows 1 Click department button to bring up the department data edit window as in Figure 8 27 2 Enter the department information and give the remark if needed 3 Press ESC or click the cross button at the right top corner to close the department edit window All the changes will be automatically stored 77 ...

Page 85: ...Figure 8 27 Department data edit window 78 ...

Page 86: ...controller to the computer Downloading Data from the Computer to the Controller The option for downloading data from the computer and onto the controller is located under the Management menu To download data from the computer to the controller follow the steps as below 1 Click on Management and a menu will appear shown as the following figure Fig 9 1 Menu entry for downloading data from the comput...

Page 87: ...Data Type Setting All data type information that can be found under Management Access Group Setting Date type setting type include Holidays and their date type Holiday types II or III Control Group Setting All control group setting information that can be found under Management Access Group Setting Control Group Setting Tap This information is for each different controller Setting of door permissi...

Page 88: ...Setting In controller list information includes Controller number Number of reader COM Port number Location of controller In controller attributes setting information includes Controller address Location COM Port number Door Setting Reader Setting Alarm Setting 1 Alarm Setting 2 Alarm Setting 3 Other Setting 4 Select one or more controller from the Controller List to be moved to the Target Control...

Page 89: ... box with an x on the upper right hand corner to close the Download Data To Controller window Uploading Data from the Controller to the Computer The option for uploading data from the controller to the computer is located under the Management menu To upload data from the controller to the computer follow the steps below 1 Click on Management and a menu will appear Fig 9 5 Menu entry of uploading d...

Page 90: ...yee name Card enabled ARM enabled APB enabled Pin enabled Card expiration Card group number Card password Card expiration date Card door access rights Controller Setting Database All Controller Setting information There are two main categories Controller List and Controller Attributes Setting Controller List Controller number Number of reader COM Port number Location of controller Controller Attri...

Page 91: ...g Clear removes controllers from list Fig 9 7 Select target controllers 5 Click the Begin box to start uploading To exit without uploading click Close This process may take up to three minutes When the uploading is done a small box stating Upload data successfully appears Fig 9 8 6 Click OK to close the small window 7 Click the small box with an x on the upper right hand corner to close the Upload...

Page 92: ... up restored or deleted In this chapter you will learn How to backup database files How to restore database files How to delete database files Backup Database Files The option for backing up files is located under the Maintenance menu To back the database follow the steps as below 1 Click on Maintenance and a menu appears Fig 10 1 Menu entry for database backup 2 Click on the Backup Files and a ne...

Page 93: ...ect all database files Also clicking Del All removes the checks from selected database files If you wish to backup particular database files click on the small square box to check and select the database s you wish to backup There are two different databases that can be backed up Databases include Card Controller TimeZone File Event File 6 To start the backup process click on Backup When the proce...

Page 94: ... close the window Restore Database Files The option for restoring database files is located under the Maintenance menu To restore the database follow the steps as below 1 Click on Maintenance and a menu appears Fig 10 4 Menu entry of database restore 2 Click on the Restore Files and a new window titled Restore Files appears 87 ...

Page 95: ...ct all database files Also clicking Del All removes the checks from selected database files If you wish to restore particular database files click on the small square box to check and select the database s you wish to restore There are two different databases that can be restored Databases include Card Controller TimeZone File Event File 6 To start the restore process click on Restore When the pro...

Page 96: ...g old data is located under the Maintenance menu Follow the steps below to purge the out of date data 1 Click on Maintenance and a menu appears 2 Click on the Purge Old Records and a new window titled Clear outdate records appears shown as the following figure Fig 10 7 The dialog of purge out of date records 3 Under Delete all files older then choose one of the five options Options include 89 ...

Page 97: ...h Day YYYY MM DD 4 Click Delete Now box to delete all records from that day 5 A small box appears asking Are you sure to delete the records Click Yes to delete records When the delete process is complete a small window appears stating Updating Records Completed Click No to exit with no delete action taken Fig 10 8 Prompt when purging out of date record 6 After the out of date records are deleted a...

Page 98: ...Fig 10 9 Message of out of date records deleted 91 ...

Page 99: ...interface of control software there are five different tabs Each tab represents a different log The software updates events and keeps track of them in these five different logs The five different logs are explained below Fig 11 1 Five event log tabs 1 Access Granted Log Fig 11 2 Access granted log tab Date Month Day Year the date the event occurred Time HH MM SS the time the event occurred Name th...

Page 100: ...out the card holder in the picture Fig 11 3 Cardholder photo in access granted log tab o Name the name of the person in the picture shown o Gender Male Female the gender of the person shown in the picture o Department the department of the person shown in picture o Position the position of the person shown in the picture 2 Access Denied Log Fig 11 4 Access denied log tab Date Month Day Year the da...

Page 101: ...used for that event 3 Operation Record Log Fig 11 5 Operation record tab Date Month Day Year the date the event occurred Time HH MM SS the time the event occurred Operator the operator of the event Controller the address of the controller at which the event occurred Door the door number at which the event occurred Event the type of event that occurred on the door Some of the events include system ...

Page 102: ...time the setting event occurred Operator the operator of the setting event Object the object at which the setting event occurred The objects include the computer or an address of the controller Event the type of setting event that occurred on the controller Some of the setting events include card reader number found login system controller powered off enter controller menu etc View Event Logs Unde...

Page 103: ...responds to the card holder picture on the right of the screen Selecting and highlighting the event shows the card holder picture name gender department and position Click the top button on the toolbar to point and select the first event in the event log Click on the bottom button on the toolbar to point and select the last event in the event log Click forward button on the toolbar to point and se...

Page 104: ...ority the software uses in order to sort the event logs This Order priority field is only used when the data in the field is equal Field the specific field to sort The types of fields may include date time controller door type of entry exit card number illegal event operator event zone and object Order by Ascending Descending this field is used to sort the specific field in ascending or descending...

Page 105: ... the value field specific fields that are equal to the value given in the value field specific fields that are bigger than the value given in the value field is exactly specific fields that are exactly the same as in the value field specific fields that are not equal to the value in the value field Contains specific fields that contain any value given in the value field Value any particular value ...

Page 106: ...d event logs Not checking the small box only searches the access granted event log Print Event Logs EverAccess Flex software provides flexible easy to use print function for users to print the event logs How to print event logs and export event logs in HTML format is explained bellow 1 Choose and click on one of the event log tab For example the Access Granted 2 Follow the steps introduced in prev...

Page 107: ... as below Fig 11 12 Event log print preview 5 Click on Zoom menu to change the zoom and be able to see more clearly 6 Click on the print button at the top left corner of the screen to start printing 7 To exit without printing press the X at the top right hand corner to exit the print preview window 8 To export the event report in HTML format click on the export button in the top right hand corner ...

Page 108: ...llow users to export the event logs in one tab into an excel format file How to export log event reports in excel format is explained bellow 1 Choose and click on one of the event log tab For example the Access Granted tab 2 Follow the steps introduced in sections Sort event logs and Search event logs to sort and search the events that need to be exported 3 Click on the export button in the toolba...

Page 109: ...rompt users a warning when there are either access granted events or alarm events generated Once such an event happens a warning dialog will be popped up to show the event as shown in Fig 11 15 The following events in these two categories will be added into this warning dialog until users acknowledge the dialog To disable the warning dialog uncheck the Alarm warning button in the dialog Or go to m...

Page 110: ...Fig 11 15 Event warning message dialog 103 ...

Page 111: ...cated under the main interface of the control software and below the company logo Fig 12 1 Resource list The resources list contains information about all controllers connected to the software and all the doors connecting to the controllers For example in the figure below Controller at address 0001 has eight doors Door 1 is the front door Door 2 is the back door Door 3 is the accounting office Doo...

Page 112: ...nd the door will be shown in the remote device control interfaces that are explained as following sections Remote Arm Disarm The remote arm disarm option is located at the main interface of the software beside the resources list shown as the figure below This option allows the user to remotely arm or disarm a particular controller selected from the resources list 105 ...

Page 113: ...orresponding selected controller For example controller at address 0001 is selected in the picture below Fig 12 4 Expand the controller list 3 Click Armed or Disarm buttons to arm or disarm the controller selected The arm disarm status of the controller will be shown the same area For example in the figure above the controller 0001 is disarmed Click the button Arm will arm the controller 0001 And ...

Page 114: ...ws the corresponding selected controller address For example controller at address 0002 is selected in the picture bellow Fig 12 6 Set Reset alarm control 3 Click the Set or Reset buttons to activate or reset the alarm on the controller selected Set sets and activates the alarm on the selected controller Reset resets and deactivates the alarm on the selected controller Remote Open Door Users can r...

Page 115: ... At this point under Doors the controller address shows the corresponding selected controller address For example Door name Front door is selected as in the picture bellow Controller at address 0001 is selected as in the picture bellow Door 1 is selected as in the picture bellow Fig 12 8 Door remote control 4 Click on the arrow and select from the menu the length of time the door must open The opt...

Page 116: ...me 5 Click on the arrow to select whether the time in seconds minutes or hours Fig 12 10 Select a time unit for door open time 6 Click Open to remotely open the selected door When the time is up the doors go back to their original status 109 ...

Page 117: ...ware allows the user to check if any door is open or closed at any given time In this chapter you will learn How to change company logo How to check door status Change Company Logo The option for changing system logo is located under the System menu 1 Click on System and a menu appears Fig 13 1 Menu entry of changing the company logo 2 Click on the Company Logo and a new window titled Company Logo...

Page 118: ...ndow Click on the name to select the logo Now the name of this logo picture appears under the File Name and the picture is previewed in Image window Fig 13 3 Select an image in company logo dialog 6 Click OK to confirm the new company logo This logo appears on the top right corner of the EverAccess Flex software Refer to the next figure 7 To choose the default picture click Default picture and thi...

Page 119: ... below 1 Click on Other and a menu appears as below Fig 13 5 Menu entry of door status checking 2 Click on the Door Status Check and a new window titled Door Status Check appears shown as the figure below This window has four columns Controller The controller number next to the circle Location Door location Door No Door number Door Status Open or Close An icon that shows the door status is placed ...

Page 120: ... window The icon of an open door indicates the door is open The icon of a closed door indicates the door is closed At the bottom right hand corner you can see Close Open status with numbers The number next to Close indicates the number of doors closed The number next to Open indicates the number of doors open In the example below the figure shows the back door and the door of the conference room a...

Page 121: ...Fig 13 6 A sample of door status check result 4 Click Close or click the X on the top right hand corner to exit the window 114 ...

Page 122: ...Notes 115 ...

Page 123: ...ax 49 2822 939495 USA Office Beijing office 1801 Highland Ave Duarte CA Room 609 Technology Trade Building 91010 U S A Shangdi Information Industry Base Tel 1 626 844 8888 Haidian District Beijing China Fax 1 626 844 8838 Tel 86 10 62971096 Fax 86 10 62971423 Japan Office 1809 WBG Marive East 18F 2 6 Nakase Mihama ku Chiba city 261 7118 Japan Tel 81 43 212 8188 Fax 81 43 297 0081 EverAccess ...

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