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Canon ImageCLASS MF4690, Operation Manual

The Canon ImageCLASS MF4690 is a versatile all-in-one printer with high-performance capabilities. To ensure you get the most out of this exceptional device, we provide the comprehensive Instructions Manual for free download at manualshive.com. Easy access to this manual empowers you to optimize your productivity and explore all the features this printer has to offer.

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Before Using the Machine

1

Before Using the 

Machine

Machine Components ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-2
Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-5

Main Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-5
Send/Fax Operation Panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-7

LCD (Standby Mode) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-8

Copy Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8
Scan Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8
Send/Fax Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8
Log In Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8

Department/User ID Management ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-9

Procedure before Using the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9
Procedure after Using the Machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10

Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-11

Maintaining the Toner Cartridge ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-12
Checking the toner level ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-14

Timer Settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-15

Setting the Sleep Mode ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-15
Setting Auto Clear Time ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-17
Setting Time Zone ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-19
Setting Daylight Saving Time ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-20

Summary of Contents for ImageCLASS MF4690

Page 1: ... finish reading this guide store it in a safe place for future reference What Can I Do with This Machine Before Using the Machine Document and Paper Copying Sending Documents Receiving Documents Printing Scanning PC Faxing Remote UI Maintenance Troubleshooting Machine Settings Appendix ...

Page 2: ...s supplied in PDF format in the accompanying CD ROM To view the manuals in PDF format Adobe Reader Acrobat Reader Acrobat is required If Adobe Reader Acrobat Reader Acrobat is not installed on your system please download it from the Adobe Systems Incorporated website http www adobe com Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omis...

Page 3: ...h This Machine Copy Features Select a scan mode depending on the type of image Image Quality p 3 4 Adjust the density level of scanned images Density p 3 5 Enlarge or reduce copied images Zoom Ratio p 3 7 Sort copies by page order Collate Copying p 3 10 ...

Page 4: ...What Can I Do with This Machine iii Make two sided copies Two Sided Copy p 3 14 Copy two documents on one sheet 2 on 1 Combination p 3 12 ...

Page 5: ...th diverse sending methods Fax E Mail and File Server Chapter 4 Send documents in a variety of file formats Send Settings p 4 7 Specify a recipient with a single key Sending with One Touch Keys p 4 40 Specify a recipient with a three digit code Sending with Coded Dial Codes p 4 42 ...

Page 6: ...le recipients as a group Sending to Group Addresses p 4 44 Look up a particular recipient Address Book Search p 4 46 Retry sending documents automatically Auto Retry Reference Guide Send documents to multiple recipients Broadcasting Reference Guide ...

Page 7: ...l the last three sending jobs Job Recall Reference Guide Forward received documents Forwarding Documents Reference Guide Receive faxes in memory without printing out Memory Reception Reference Guide Send a fax from a PC PC Faxing Online Help ...

Page 8: ...vii What Can I Do with This Machine Printer Feature Print a document from a PC Printing Online Help Scanner Feature Specify detailed scanning options to suit various images Scanning Scanner Driver Guide ...

Page 9: ... This Machine viii Remote UI Feature Access and manage the machine from a PC Remote UI Reference Guide System Manager Settings Restrict the use of the machine with department IDs Department ID Management Reference Guide ...

Page 10: ... Manager Settings viii Contents ix Preface xvii Important Safety Instructions xvii Handling and Maintenance xvii Location xviii Power Supply xx Customer Support U S A xx Customer Support Canada xxi How to Use This Guide xxii Symbols Used in This Manual xxii Legal Notices xxiii Copyright xxiii Disclaimers xxiii For CA USA only xxiii Legal Limitations on the Usage of Your Product and the Use of Imag...

Page 11: ... of the Telephone Company xxviii FCC Notice xxviii Users in Canada xxx Pre Installation Requirements for Canon Facsimile Equipment xxx Notice xxxi Laser Safety xxxiii CDRH Regulations xxxiii 1 Before Using the Machine 1 1 Machine Components 1 2 Operation Panel 1 5 Main Operation Panel 1 5 Send Fax Operation Panel 1 7 LCD Standby Mode 1 8 Copy Mode 1 8 Scan Mode 1 8 Send Fax Mode 1 8 Log In Mode 1 ...

Page 12: ...g the toner level 1 14 Timer Settings 1 15 Setting the Sleep Mode 1 15 Setting Auto Clear Time 1 17 Setting Time Zone 1 19 Setting Daylight Saving Time 1 20 2 Document and Paper 2 1 Document Requirements 2 2 Scanning Area 2 4 Loading Documents 2 5 On the Platen Glass 2 5 In the ADF 2 7 Paper Requirements 2 9 Printable Area 2 11 Loading Paper 2 12 Into the Multi Purpose Tray 2 12 Setting Paper Size...

Page 13: ...ing and Deleting Jobs 3 19 Checking and Deleting Copy Jobs 3 19 4 Sending Documents 4 1 Basic Sending Method 4 2 Scan Settings 4 4 Image Quality Fax 4 4 Density 4 6 Send Settings E Mail File Server 4 7 Storing Editing Address Book 4 11 Storing Editing One Touch Keys Coded Dial Codes 4 12 Storing Editing Group Addresses 4 29 Specifying Destinations 4 40 Using One Touch Keys 4 40 Using Coded Dial Co...

Page 14: ...ng Method 5 2 Forwarding Received Documents 5 4 Forwarding Documents Received in Memory 5 4 Forwarding Documents with Forwarding Errors 5 6 Printing or Erasing Documents with Forwarding Errors 5 8 Canceling RX Jobs 5 10 Checking and Deleting Jobs 5 11 Checking Reception Results 5 11 Checking and Deleting Receiving Documents Stored in Memory 5 13 6 Printing 6 1 Printing Documents 6 2 Checking and D...

Page 15: ...bs 7 14 Canceling Scan Jobs to a Computer 7 14 Canceling Scan Jobs to a USB Memory 7 15 8 PC Faxing 8 1 PC Faxing 8 2 9 Remote UI 9 1 Remote UI 9 2 10 Maintenance 10 1 Cleaning the Machine 10 2 Exterior 10 2 Interior 10 3 Fuser Roller 10 6 Scanning area 10 7 Replacing the Toner Cartridge 10 10 Redistributing Toner 10 10 Replacing the Toner Cartridge with a New One 10 13 ...

Page 16: ...ams 11 2 Document Jams 11 3 Paper Jams 11 4 LCD Messages 11 12 Error Codes 11 22 If LOAD CORRECT PAPER is displayed 11 29 Re Loading the Paper 11 29 Changing the Paper Size Setting 11 30 If a Power Failure Occurs 11 32 If You Cannot Solve a Problem 11 33 Customer Support U S A 11 33 Customer Support Canada 11 33 12 Machine Settings 12 1 Machine Settings 12 2 Printing USER S DATA LIST 12 2 Accessin...

Page 17: ...NGS 12 8 COPY SETTINGS 12 9 TX RX SETTINGS 12 11 ADDRESS BOOK SET 12 19 PRINTER SETTINGS 12 22 TIMER SETTINGS 12 27 ADJUST CLEANING 12 29 REPORT SETTINGS 12 31 SYSTEM SETTINGS 12 33 13 Appendix 13 1 Specifications 13 2 General 13 2 Copier 13 3 Printer 13 4 Facsimile 13 4 Telephone 13 6 Send 13 6 Index 13 8 ...

Page 18: ...ng or cleaning it To avoid paper jams never unplug the power cord open the scanning platform or add or remove paper in the machine while printing When transporting the machine be sure to remove the toner cartridge from the machine Place the toner cartridge in its original protective bag or wrap it in a thick cloth to prevent exposure to light Always grip the handle on the sides of the machine when...

Page 19: ...tore the product to normal operation If the machine has been dropped If the machine exhibits a distinct change in performance indicating a need for servicing Location Place the machine on a flat stable vibration free surface that is strong enough to support its weight Place the machine in a cool dry clean well ventilated place Make sure the area is free from dust Make sure the location is not expo...

Page 20: ...bed sofa rug or other similar surface Do not place the machine in a cupboard or built in installation or near a radiator or other heat source unless proper ventilation is provided Leave at least 4 10 cm around all sides of the machine The depth is 29 3 4 755 mm when scanning platform is lifted up Do not stack boxes or furniture around the power outlet Keep the area free so you can reach the outlet...

Page 21: ... flux If you use a cardiac pacemaker and feel abnormalities please move away from this product and consult your doctor Customer Support U S A Your machine is designed with the latest technology to provide trouble free operation If you encounter a problem with the machine s operation try to solve it by using the information in Chapter 11 If you cannot solve the problem or if you think your machine ...

Page 22: ...nical support 9 A M to 8 P M EST Monday through Friday excluding holidays for products still under warranty 1 800 652 2666 For the location of the authorized service facility nearest you visit http www canon ca or 1 800 652 2666 If the problem cannot be corrected by using one of the above technical support options repair options are available at the time of your call to the live technical support ...

Page 23: ...us injury if not observed Explains how to avoid actions that could injure you or damage your machine Explains operating restrictions and how to avoid minor difficulties In addition this guide uses distinctive notations to identify keys and information in the LCD The keys you press appear in square brackets Stop Reset Information in the LCD appears in angle brackets LOAD PAPER The numbers that poin...

Page 24: ...tion in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON INFRINGEMENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMA...

Page 25: ... product to scan print or otherwise reproduce any particular document and or of the use of the images scanned printed or otherwise reproduced you should consult in advance with your legal advisor for guidance Paper Money Travelers Checks Money Orders Food Stamps Certificates of Deposit Passports Postage Stamps canceled or uncanceled Immigration Papers Identifying Badges or Insignias Internal Reven...

Page 26: ...n ENERGY STAR Partner Canon U S A Inc has determined that this product meets the ENERGY STAR Program for energy efficiency The International ENERGY STAR Office Equipment Program is an international program that promotes energy saving through the use of computers and other office equipment The program backs the development and dissemination of products with functions that effectively reduce energy ...

Page 27: ...UNICATE OVERSEAS Canon recommends an individual line following industry standards e g the 2500 Touch Tone or 500 Rotary Pulse Dial telephones A dedicated extension off a PBX machine without Call Waiting can be used with the machine Key telephone systems are not recommended because they send non standard signals to individual telephones for ringing and special codes which may cause a fax error This...

Page 28: ...eas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 10 is a REN of 1 0 This equipment may not be used on c...

Page 29: ...th the limits for a class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However ther...

Page 30: ...00 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or oth...

Page 31: ...ivalent Use one line per machine DDD DIRECT DISTANCE DIAL LINE or IDDD INTERNATIONAL DIRECT DISTANCE DIAL LINE IF YOU COMMUNICATE OVERSEAS Canon recommends an individual line following industry standards e g the 2500 touch tone or 500 rotary pulse dial telephones A dedicated extension off a PBX machine without Camp On signals is also permissible with the machine Key telephone systems are not recom...

Page 32: ...ons techniques du Canada Ceci n implique pas que le produit ait été approuvé par I industrie du Canada Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above condition...

Page 33: ... of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed five Le Nombre d équivalence Ringer REN de cet appareil terminal est 1 0 Le REN attribué à chaque équipement terminal fournit une indication sur le n...

Page 34: ...and external covers the laser beam cannot escape from the machine during any phase of user operation CDRH Regulations The Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration implemented regulations for laser products on August 2 1976 These regulations apply to laser products manufactured from August 1 1976 Compliance is mandatory for products marketed in the Uni...

Page 35: ...What Can I Do with This Machine xxxiv ...

Page 36: ...8 Scan Mode 1 8 Send Fax Mode 1 8 Log In Mode 1 8 Department User ID Management 1 9 Procedure before Using the Machine 1 9 Procedure after Using the Machine 1 10 Toner Cartridge 1 11 Maintaining the Toner Cartridge 1 12 Checking the toner level 1 14 Timer Settings 1 15 Setting the Sleep Mode 1 15 Setting Auto Clear Time 1 17 Setting Time Zone 1 19 Setting Daylight Saving Time 1 20 ...

Page 37: ...area B Slide guides Adjust to the width of the document C Document feeder tray Holds documents D Document delivery tray Receives documents E Operation panel Controls the machine F USB memory port Insert the USB memory when using scanning to USB memory option G Output tray Receives copies prints and faxes H Paper cassette Loads the paper supply ...

Page 38: ... LGL paper pull out the output tray extension first and then open the paper stopper M Slide guides for multi purpose tray Adjusts to the width of the paper N Paper guide rail Holds the paper supply O Dust cover Protects the paper supply in the paper cassette from the dirt and dust P Multi purpose tray Feeds paper when you insert one by one manually Q Scanning platform Open this platform when repla...

Page 39: ...rk cable T USB port Connect the USB Universal Serial Bus cable U Rear cover Open this cover when clearing paper jams V Power socket Connect the power cord W Telephone line jack Connect the external telephone cable X External device jack Connect an external device ...

Page 40: ... function C COPY key Press to switch to the Copy mode D SEND FAX key Press to switch to the Send Fax mode E SCAN key Press to switch to the Scan mode F Additional Functions key Press to select or cancel the modes in Additional Functions G 2 Sided key Press to set two sided copying H Enlarge Reduce key Press to enlarge or reduce copy ratio I Density key Press to adjust the density for copy or docum...

Page 41: ...ng or receiving faxes Lights when the machine has waiting jobs and stores the data in memory Q Start key Press to start copying scanning and sending faxes R Numeric keys Enter letters and numbers S Tone key Press to switch from rotary pulse to tone dialing T Clear key Press to clear entered alphanumeric characters U key Press to increase the value for various settings Also press to see the next it...

Page 42: ...nations scan settings and send settings Press to enter a pause between or after the telephone fax number when dialing or registering numbers C Coded Dial key Press to specify destinations registered under coded dial codes D Address Book key Press to search pre registered destinations under one touch keys or coded dial codes by name number or address E One Touch keys Press to specify destinations r...

Page 43: ...e standby display which appears when the main power switch is turned on For details see Setting Menu on p 12 6 When the main power switch is turned on the LCD displays PLEASE WAIT first and then displays INITIALIZING until the standby display appears It is also possible to see the standby display without having INITIALIZING shown If the Auto Clear function is activated the display returns to the s...

Page 44: ...password to be able to operate the machine For details see Chapter 8 System Manager Settings in the Reference Guide Procedure before Using the Machine 1 Enter the department ID or the user ID with the numeric keys then press OK or Log In Out ID 2 If the password is set enter the password with the numeric keys then press OK or Log In Out ID The standby display appears ...

Page 45: ...Before Using the Machine 1 10 Procedure after Using the Machine 1 Be sure to press Log In Out ID ...

Page 46: ...f the toner cartridge will be shorter as they consume more toner To purchase the Canon genuine replacement toner cartridge contact your local Canon dealer or Canon Customer Care Center U S A 1 800 828 4040 Canada 1 800 652 2666 ISO IEC 19752 is the global standard related to Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi function devi...

Page 47: ...e the toner cartridge s protective bag in case you need to repack and transport the toner cartridge at a later date Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as from aerosol sprays Do not remove the toner cartridge from the machine unnecessarily Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the d...

Page 48: ...remove it carefully If not removed with care the toner powder may scatter and come in contact with your eyes and mouth If this happens rinse with water and consult a doctor immediately Keep the toner cartridge away from small children If they ingest the toner powder consult a doctor immediately Do not disassemble the toner cartridge The toner powder may scatter and come in contact with your eyes a...

Page 49: ...d in the LCD at four levels If the toner gauge indicates that the toner is empty it is recommended that the toner cartridge be replaced See Replacing the Toner Cartridge on p 10 10 Toner full 0 1 0 0 T O N E R G A U G E Toner high 0 1 0 0 T O N E R G A U G E Toner low 0 1 0 0 T O N E R G A U G E Toner empty 0 1 0 0 T O N E R G A U G E To return to the standby mode press Stop Reset ...

Page 50: ...tting the Sleep Mode When the machine remains idle for a certain period of time it automatically enters the Sleep mode 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select AUTO SLEEP TIME then press OK ...

Page 51: ...ver on the operation panel To enter the Sleep mode manually press Energy Saver on the operation panel The machine will not enter the Sleep mode when the machine is in operation the Processing Data indicator lights or flashes a message appears on the display and the Error indicator flashes paper is loaded in the multi purpose tray a paper jam occurs in the machine the handset of the external teleph...

Page 52: ...Time If the machine remains idle for a certain period of time the display returns to the standby mode Auto Clear function 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select AUTO CLEAR TIME then press OK ...

Page 53: ...to select ON then press OK 5 Press or to select the desired interval then press OK You can set the interval from 1 to 9 minutes in one minute increments You can also enter values using numeric keys 6 Press Stop Reset to return to standby mode ...

Page 54: ...ime zone is a region throughout which this time difference is the same 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select TIME ZONE SETTING then press OK 4 Press or to select the time zone then press OK 5 Press Stop Reset to return to the standby mode The specified time zone setting becomes effective after the machine is restarted ...

Page 55: ... advanced throughout the summer season This is called Daylight Saving Time 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select DAYLIGHT SV TIME then press OK 4 Press or to select ON then press OK 5 Press or to select START DATE TIME then press OK ...

Page 56: ...1 21 Before Using the Machine 6 Press or to select MONTH then press OK 7 Press or to select the month then press OK 8 Press or to select WEEK then press OK 9 Press or to select the week then press OK ...

Page 57: ...fore Using the Machine 1 22 10 Press or to select DAY then press OK 11 Press or to select the day then press OK 12 Press or to select END DATE TIME then press OK 13 Press or to select MONTH then press OK ...

Page 58: ...select the month then press OK 15 Press or to select WEEK then press OK 16 Press or to select the week then press OK 17 Press or to select DAY then press OK 18 Press or to select the day then press OK 19 Press Stop Reset to return to standby mode ...

Page 59: ...Before Using the Machine 1 24 ...

Page 60: ...aper Document Requirements 2 2 Scanning Area 2 4 Loading Documents 2 5 On the Platen Glass 2 5 In the ADF 2 7 Paper Requirements 2 9 Printable Area 2 11 Loading Paper 2 12 Into the Multi Purpose Tray 2 12 Setting Paper Size and Type 2 15 ...

Page 61: ...kness and weight or one page documents Size W x L Max 8 1 2 x 11 5 8 Max 216 x 297 mm Max 8 1 2 x 14 Max 216 x 356 mm Min 4 1 8 x 5 7 8 Min 105 x 148 5 mm Weight Max 4 4 lb 2 kg 11 to 28 lb bond 40 to 105 g m2 Quantity 1 sheet Max 35 sheets 2 Max 10 sheets for LGL documents 1 When copying a transparent document such as tracing paper or transparencies use a piece of plain white paper to cover the d...

Page 62: ...ument is completely dry To prevent document jams in the ADF do not use any of the following Wrinkled or creased paper Carbon paper or carbon backed paper Curled or rolled paper Coated paper Torn paper Onion skin or thin paper Documents with staples or paper clips attached Paper printed with a thermal transfer printer Transparencies ...

Page 63: ...er 2 4 Scanning Area Make sure your document s text and graphics fall within the shaded area in the following diagram Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 64: ...2 5 Document and Paper Loading Documents On the Platen Glass 1 Lift up the platen glass cover 2 Place your document face down ...

Page 65: ...he arrow mark 4 Gently lower the platen glass cover The document is ready for scanning When closing the platen glass cover be careful not to get your fingers caught as this may result in personal injury Do not press down the platen glass cover forcefully as this may damage the platen glass and cause personal injury Remove the document from the platen glass when scanning is complete ...

Page 66: ...2 7 Document and Paper In the ADF 1 Fan the document stack and even the edges 2 Adjust the slide guides to the width of the documents ...

Page 67: ...scanned When scanning is complete remove the documents from the document delivery tray to avoid paper jams Avoid using ADF to scan the same document more than 30 times When scanned repeatedly documents can become folded or torn which may cause paper jams If the feeder rollers are soiled from scanning a document written in pencil clean them See Cleaning the Machine on p 10 2 ...

Page 68: ...cio Folio Government LTR Government LGL Foolscap 3 x 5 to 8 1 2 x 14 76 x 127 to 216 x 356 mm Weight 16 to 43 lb bond 60 to 163 g m2 Quantity Max 250 sheets Height max 1 25 mm Max 1 sheet Type Plain Paper Plain Paper L Heavy Paper Heavy Paper H Transparency The default paper size is LTR If you use a different paper size you must change the paper size settings See Setting Paper Size and Type on p 2...

Page 69: ... not print well Highly textured paper Very smooth paper Shiny paper Make sure the paper is free from dust lint and oil stains Be sure to test paper before purchasing large quantities Store all paper wrapped and on a flat surface until ready for use Keep opened packs in their original packaging in a cool dry location Store paper at 64 4 F 75 2 F 18 C 24 C 40 60 relative humidity Use only the transp...

Page 70: ...ent and Paper Printable Area The shaded area indicates the approximate printable area of LTR paper and envelope Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 71: ... in the multi purpose tray is fed prior to the paper in the paper cassette The recommended envelopes are COM10 MONARCH DL and ISO C5 Using other envelopes may affect the quality of the printout Make sure to set the correct paper size in the printer driver See Online Help When printing received documents it is possible to feed paper only from the paper cassette If paper is loaded into the multi pur...

Page 72: ... When you load paper with a logo on position the paper with the print side up logo side and insert it so that the top of the paper feeds first in the multi purpose tray When setting an envelope gently insert the envelope into the multi purpose tray with the print side up and the right edge i e closer to the stamp first ...

Page 73: ...e paper If the paper guides are not adjusted correctly for the size of the paper the quality of your printouts may be adversely affected 4 Specify the size and the type of the paper you load For details on how to specify the paper size and type see Setting Paper Size and Type on p 2 15 ...

Page 74: ...s of paper follow this procedure to change the settings The procedure is same for the paper cassette and multi purpose tray except for selecting the paper cassette or multi purpose tray in step 3 and 6 1 Press Additional Functions 2 Press or to select PAPER SETTINGS then press OK 3 Press or to select CASSETTE or MP TRAY then press OK ...

Page 75: ...5 A5 EXECUTIV COM10 MONARCH DL ISO C5 OFICIO BRAZIL OFICIO MEXICO OFICIO FOLIO G LTR G LGL FLSP The paper sizes available will vary depending on the country where the unit was purchased 6 Press or to select SELECT PAPER TYPE then press OK If you have selected B5 A5 EXECUTIV COM10 MONARCH DL or ISO C5 for the paper size in step 5 SELECT PAPER TYPE is not displayed Skip to step 8 ...

Page 76: ...r HEAVY PAPER H 2 for Heavy paper Paper cassette 28 lb to 34 lb 105 g m2 to 128 g m2 Multi purpose tray 28 lb to 43 lb 105 g m2 to 163 g m2 or Envelope TRANSPARENCY for Transparency 1 If paper curls excessively when printed with PLAIN PAPER selected select PLAIN PAPER L 2 If print fixing is not sufficient when printed with HEAVY PAPER selected select HEAVY PAPER H 8 Press Stop Reset to return to t...

Page 77: ...Document and Paper 2 18 ...

Page 78: ...an Settings 3 4 Image Quality 3 4 Density 3 5 Zoom Ratio 3 7 Collate Copy 3 10 2 on 1 Combination 3 12 Two Sided Copying 3 14 Printing a Sample Page 3 16 Canceling Copy Jobs 3 17 Checking and Deleting Jobs 3 19 Checking and Deleting Copy Jobs 3 19 ...

Page 79: ...F For documents you can copy see Document Requirements on p 2 2 Press COPY The COPY indicator lights up and the machine enters the copy standby mode When you are in the copy mode and press and hold OK a sample page will be printed For details see Printing a Sample Page on p 3 16 You want to adjust the image quality density and zoom ratio See Scan Settings on p 3 4 ...

Page 80: ...y quantity 1 to 99 O3 L T R 1 0 0 T E X T P H O T O Ex Press Start You enter a wrong number Press Clear and enter a new number You want to cancel copying Press Stop Reset on the operation panel When the STOP KEY PRESSED message appears press OK When the CANCEL message appears press to select YES ...

Page 81: ...activated or if you press Stop Reset Image Quality 1 Press COPY 2 Press Image Quality repeatedly to select the document type TEXT PHOTO For documents that contain text and photos TEXT PHOTO For documents that contain fine text and photos TEXT For text documents PHOTO For documents that contain fine text or photos Copy density automatically changes to the manual mode when TEXT PHOTO PHOTO or TEXT P...

Page 82: ...he density to the most appropriate level for the document either automatically or manually Adjusting Automatically 1 Press COPY 2 Press Density repeatedly to select AUTO DENSITY then press OK The image quality is automatically set to TEXT ...

Page 83: ... T D K to make dark documents lighter to make light documents darker To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings set the density as following Additional Functions COPY SETTINGS STANDARD SETTINGS DENSITY MANUAL See Setting Menu on p 12 6 ...

Page 84: ...3 7 Copying Zoom Ratio Preset Zoom You can enlarge or reduce documents from one standard paper size to another 1 Press COPY 2 Press Enlarge Reduce ...

Page 85: ...e copy density then press OK 200 MAX 129 STMT LTR 100 78 LGL LTR 64 50 MIN When PAPER SIZE GROUP in the COPY SETTINGS menu is set to A or AB the preset copy ratios change as follows A 50 70 100 141 200 AB 50 70 81 86 100 115 122 141 200 ...

Page 86: ... to 200 1 Press COPY 2 Press Enlarge Reduce twice 3 Enter the copy ratio with the numeric keys then press OK 1 0 0 Z O O M 5 0 2 0 0 Ex You can use or to adjust the zoom ratio To increase the zoom ratio press To decrease the zoom ratio press To return the copy ratio to 100 press Enlarge Reduce repeatedly to display 100 then press OK ...

Page 87: ...ace the first page on the platen glass if you are not using the ADF 2 Press COPY If COLLATE is set to ON in STANDARD SETTINGS in COPY SETTINGS skip step 3 3 Press Collate 2 on 1 repeatedly to select COLLATE then press OK If you want to use COLLATE with 2 on 1 Combination see p 3 12 at the same time select COLLATE 2 ON 1 then press OK If you want to use with Two Sided Copying at the same time go to...

Page 88: ...ll pages 7 Press OK The machine prints the remaining sets of copies To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings as the default see Setting Menu on p 12 6 When scanning multiple page documents MEMORY FULL may appear in the LCD and scanning may be canceled If this happe...

Page 89: ...0 and Two Sided Copying see p 3 14 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press COPY 3 Press Collate 2 on 1 repeatedly to select 2 ON 1 then press OK If you want to use 2 ON 1 with Collate Copy see p 3 10 at the same time select COLLATE 2 ON 1 then press OK If you want to use with Two Sided Copying at the same time go to step 3 on p 3 14 ...

Page 90: ...t scanning the second document only the first document will be printed on the left side of the paper A maximum of 1 8 4 mm margin will be produced between the two reduced documents in 2 on 1 combination copying To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings as the defaul...

Page 91: ...ollate Copy see p 3 10 and 2 on 1 Combination see p 3 12 Paper used to make two sided copies must conform to the following specifications Paper size LTR and A4 Paper weight 17 to 21 lb 64 to 80 g m2 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press COPY 3 Press 2 Sided repeatedly to select 1 2 SIDED then press OK ...

Page 92: ...CALENDAR TYPE is selected the front and back sides of the copy will have the same top bottom orientation 5 Use the numeric keys to enter the desired copy quantity 1 to 99 6 Press Start When you set the document on the platen glass press Start for each document When scanning is complete press OK To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND ...

Page 93: ... Plain Paper 17 to 21 lb 64 to 80 g m2 If the paper setting is not appropriate or the paper is not loaded correctly printing does not start without any error massages You cannot cancel printing a sample page once printing has started You cannot use this function while making copies scanning documents or printing reports or lists 1 Press COPY 2 Press and hold OK The sample page will be printed on t...

Page 94: ...opying Canceling Copy Jobs Cancel an ongoing job as follows 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK When scanning using the ADF S T O P K E Y P R E S S E D P R E S S O K K E Y ...

Page 95: ...Copying 3 18 When scanning using the platen glass S T O P K E Y P R E S S E D When the CANCEL message appears press to select YES Y E S N O C A N C E L ...

Page 96: ...currently being processed Checking and Deleting Copy Jobs 1 Press System Monitor repeatedly to select COPY STATUS then press OK 2 Press or to scroll through the job list and check the status of the copy jobs If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode ...

Page 97: ...Press or to select the desired job then press OK 4 Press or to select CANCEL then press OK 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 98: ...Editing One Touch Keys Coded Dial Codes 4 12 Storing Editing Group Addresses 4 29 Specifying Destinations 4 40 Using One Touch Keys 4 40 Using Coded Dial Codes 4 42 Using Group Addresses 4 44 Using Address Book Key 4 46 Manual Sending Fax 4 50 Canceling TX Jobs 4 53 Checking and Deleting Jobs 4 55 Checking Transmission Results 4 55 Checking and Deleting Sending Documents Stored in Memory 4 56 ...

Page 99: ...For documents you can send see Document Requirements on p 2 2 You want to send multipage documents as E mail Color Scan the documents by the ADF You can only send one page by the platen glass Press SEND FAX repeatedly to select the sending method then press OK The SEND FAX indicator lights up and the machine enters the send fax standby mode You want to send document to a file server You can specif...

Page 100: ... the document size then press Start for each document When scanning is complete press OK to start dialing T E L 1 2 3 Ex F A X N U M B E R You enter a wrong number when specifying a fax number Go back to the wrong digit with You enter a wrong character when specifying an e mail address Go back to the wrong character with then press Clear Or press and hold Clear to delete the entire entry You want ...

Page 101: ...e longer the transmission will take When you send e mail or send documents to a file server you can optionally set the file format if multiple images are sent as separate files or a single file resolution and original type according to the type of document you are sending See Send Settings E Mail File Server on p 4 7 Image Quality Fax 1 Press SEND FAX to select FAX then press OK ...

Page 102: ...for documents that contain photographs the resolution is twice that of STANDARD 200 x 200 dpi SUPER FINE for documents that contain fine print and images the resolution is four times that of STANDARD 200 x 400 dpi ULTRA FINE for documents that contain fine print and images the resolution is eight times that of STANDARD 400 x 400 dpi STANDARD for most text only documents 200 x 100 dpi ...

Page 103: ...y then press OK Ex D E N S I T Y L T D K to make dark documents lighter to make light documents darker These settings return to the default values after all documents are scanned If you want to keep the settings set the density as following Additional Functions TX RX SETTINGS TX RX COMMON SET TX SETTINGS SCANNING DENSITY See Setting Menu on p 12 6 ...

Page 104: ...you can only send one page for each job If you want to send multipage documents as E mail Color scan the documents by the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK To send documents to a file server select any sending method If you want to send color images to a file server or attached to an e mail message select E MAIL COLOR as a sending method 3 Specify the desti...

Page 105: ...B W PDF TIFF B W File server Color JPEG PDF COMPACT 6 Press or to select ON or OFF for DIVIDE INTO PAGES then press OK OFF Sends multiple images as a single file without dividing them ON Separates multiple images and sends them as separate files If you have selected JPEG in step 5 this setting is not available DIVIDE INTO PAGES is automatically set to ON when sending documents in JPEG format ...

Page 106: ...0X100dpi E mail Color 200X200dpi 300X300dpi 100X100dpi 150X150dpi File server B W 200X200dpi 300X300dpi 400X400dpi 600X600dpi 150X150dpi 200X100dpi File server Color 200X200dpi 300X300dpi 100X100dpi 150X150dpi If PDF COMPACT is selected as the file format only 300X300dpi can be selected for sending color images attached to an e mail message ...

Page 107: ... or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically without pressing Start after the preset time for this setting is elapsed You ...

Page 108: ...ng Group Addresses p 4 44 You can specify groups of destinations registered in one touch keys and coded dial codes You can register up to 199 destinations in a group Using Address Book Key p 4 46 You can specify destinations by pressing Address Book and searching a destination from Address Book If ADD BOOK PASSWORD is set in SYSTEM SETTINGS you must enter your password to enter ADDRESS BOOK SET me...

Page 109: ...press OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select a one touch key 01 to 08 or coded dial code 000 to 191 for which you want to register the fax number then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 110: ...K 6 Press or to select TEL NUMBER ENTRY then press OK 7 Enter the fax number you register max 120 digits including spaces and pauses with the numeric keys then press OK 0 1 2 X X X X X X X _ T E L N U M B E R E N T R Y Ex 8 Press or to select NAME then press OK ...

Page 111: ...OK If you want to specify the following optional settings LONG DISTANCE TX SPEED and ECM for the fax number you are registering proceed to the next step If you do not need to set these options skip to step 18 N A M E a C a n Ex 10 Press or to select OPTIONAL SETTING then press OK 11 Press or to select ON then press OK ...

Page 112: ...ion LONG DISTANCE 1 3 Select one of these options when you make an international call If errors occur during fax transmissions try the setting from LONG DISTANCE 1 through LONG DISTANCE 3 14 Press or to select TX SPEED then press OK 15 Press or to select the sending speed 33600 bps 14400 bps 9600 bps or 4800 bps then press OK If transmission errors occur frequently lower the speed ...

Page 113: ...ess or to select ON to reduce system and line errors while sending to or receiving from other machines that support ECM then press OK To register another one touch key or coded dial code repeat the procedure from step 4 18 Press Stop Reset to return to the standby mode ...

Page 114: ...to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select a one touch key 01 to 08 or coded dial code 000 to 191 for which you want to register the address then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 115: ...MAIL ADDRESS then press OK 7 Enter the address you register max 120 digits with the numeric keys then press OK To register another one touch key or coded dial code repeat the procedure from step 4 E M A I L A D D R E S S a s a l e s X X X c o m Ex _ 8 Press or to select NAME then press OK ...

Page 116: ...4 19 Sending Documents 9 Enter the destination name max 16 letters including spaces with the numeric keys then press OK N A M E a C a n Ex 10 Press Stop Reset to return to the standby mode ...

Page 117: ...ding Documents 4 20 Registering File Server Addresses 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK ...

Page 118: ... select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code 5 Press or to select SMB then press OK 6 Press or to select HOST NAME then press OK 7 Use the numeric keys to enter the name of the file server on the network up to 120 characters then press OK H O S T N A M E 1 c a n o n 0 1 Ex ...

Page 119: ...ric keys to enter the destination s name up to 16 characters then press OK 10 Press or to select FILE PATH then press OK 11 Use the numeric keys to specify the folder to which the job is to be sent up to 120 characters then press OK 12 Press or to select LOGIN NAME then press OK ...

Page 120: ...24 characters for the login name 14 Press or to select PASSWORD then press OK 15 Use the numeric keys to enter the password then press OK You can enter up to 14 characters To register another one touch key or coded dial code repeat the procedure from step 4 16 Press Stop Reset to return to the standby mode ...

Page 121: ...then press OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select the one touch key 01 to 08 or coded dial code 000 to 191 you want to edit then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed three digit code ...

Page 122: ... you edit file server addresses 6 Go back to the wrong digit with when you edit a fax number Or press repeatedly to go back to a wrong number or character then press Clear when you edit an e mail address To delete the entire entry press and hold Clear 7 Enter a new number or character with the numeric keys then press OK 8 Press or to select NAME then press OK ...

Page 123: ... entry press and hold Clear 10 Enter a new character with the numeric keys then press OK If you are editing a one touch key or coded dial code under which a fax number is registered you can also change the optional settings For instructions see Registering Fax Numbers on p 4 12 11 Press Stop Reset to return to the standby mode ...

Page 124: ...ss OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select the one touch key 01 to 08 or coded dial code 000 to 191 you want to delete then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 125: ...MAIL ADDRESS or HOST NAME then press OK 6 Press and hold Clear to delete the entire entry then press OK If you delete the fax number e mail address or file server address the registered name is cleared automatically 7 Press Stop Reset to return to the standby mode ...

Page 126: ...nal Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select an empty one touch key or coded dial code that you want to set as the group address then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 127: ...ed then press OK To enter a destination stored under a one touch key press the desired one touch key To enter a destination stored under a coded dial code press Coded Dial then enter the three digit code with the numeric keys For multiple entries press Coded Dial between each entry You can review the destinations which have been already entered with or 7 Press or to select NAME then press OK ...

Page 128: ...nter the group name max 16 letters including spaces with the numeric keys then press OK To register another group repeat the procedure from step 4 N A M E a C a n o n G r o u p Ex 9 Press Stop Reset to return to the standby mode ...

Page 129: ...ctions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys ...

Page 130: ...ELECT ADD TEL NO then press OK 6 Select the destination you want to add to the group then press OK For details on specifying a destination from Address Book see Registering Group Addresses on p 4 29 7 Press Stop Reset to return to the standby mode ...

Page 131: ...t ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys 5 Press or to select SELECT ADD TEL NO then press OK ...

Page 132: ...ents 6 OK 8 6 Press or to display the destination you want to delete from the group then press Clear Repeat this step if you want to delete another destination 7 Press OK 8 Press Stop Reset to return to the standby mode ...

Page 133: ...t ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys 5 Press or to select NAME then press OK ...

Page 134: ... 6 Press repeatedly to go back to a wrong character then press Clear To delete the entire name press and hold Clear 7 Enter a new character with the numeric keys then press OK 8 Press Stop Reset to return to the standby mode ...

Page 135: ...RESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to delete then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys 5 Press or to select SELECT ADD TEL NO then press OK ...

Page 136: ...g Documents 6 Press Clear repeatedly until all destinations are deleted then press OK When you delete all destinations the registered name is cleared automatically 7 Press Stop Reset to return to the standby mode ...

Page 137: ... or Address Book Using One Touch Keys You can specify up to 8 destinations using one touch keys To use this feature you must register destinations in one touch keys beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK To send documents to a f...

Page 138: ...s Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically without pressing ...

Page 139: ...ust register destinations in coded dial code beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK To send documents to a file server select any sending method 3 Press Coded Dial ...

Page 140: ...gs on p 4 4 5 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically...

Page 141: ...Addresses To use this feature you must register destinations in a group address beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX ...

Page 142: ...n Settings on p 4 4 4 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning autom...

Page 143: ...is is useful when you forget which one touch key or coded dial code the recipient you want is registered under To use this feature you must register destinations in Address Book beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX ...

Page 144: ... repeatedly to select NAME SEARCH or ADD TEL SEARCH then press OK If no recipient is registered in Address Book NOT REGISTERED is displayed NAME SEARCH searches a destination by name ADD TEL SEARCH searches a destination by address or fax number ...

Page 145: ...arts with the letter C press 2 ABC Entries starting with the letter you entered are displayed if any entries are registered Press to switch between input modes A Letter mode 1 Number mode N A M E S E A R C H A C A N O N Ex A D D T E L S E A R C H A c a n o n X X X X X X Ex 5 Press or to search for the recipient displays recipients in alphabetical order displays recipients in reverse order ...

Page 146: ... glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically without pressing Start after the preset time for this setting is ...

Page 147: ...ual sending You cannot use group dialing for manual sending 1 Connect an external telephone to the machine if you want to talk to the recipient before sending a document For details on how to connect an external telephone to the machine see Set Up the Machine in the Starter Guide 2 Load the document in the ADF 3 Press SEND FAX repeatedly to select FAX then press OK If you want to adjust the image ...

Page 148: ...dset of your external telephone 5 Dial the recipient s fax telephone number Make sure to confirm the dial tone before entering a fax number If you enter the number before the dial tone can be heard the call may not connect or the wrong number may be dialed ...

Page 149: ... step 4 you can pick up the handset when you hear the recipient s voice If you hear a high pitched signal instead of the recipient s voice go to step 8 7 Ask the recipient to set their fax machine to receive faxes 8 When you hear a high pitched signal press Start then hang up the handset ...

Page 150: ...ng Documents Canceling TX Jobs Cancel an ongoing job as follows 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK When scanning using the ADF P R E S S O K K E Y S T O P K E Y P R E S S E D ...

Page 151: ...Sending Documents 4 54 When scanning using the platen glass S T O P K E Y P R E S S E D When the CANCEL message appears press to select YES Y E S N O C A N C E L ...

Page 152: ... currently being processed Checking Transmission Results 1 Press System Monitor repeatedly to select TX RX LOG then press OK If you set CHECKING THE LOG to OFF in SYSTEM SETTINGS transmission reception result does not appear in the LCD 2 Press or to view the required transmission reception result 3 Press Stop Reset to return to the standby mode ...

Page 153: ... or to scroll through the job list If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode 3 Press or to select the desired document then press OK 4 Press or to select CANCEL then press OK 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 154: ... 4 Forwarding Documents Received in Memory 5 4 Forwarding Documents with Forwarding Errors 5 6 Printing or Erasing Documents with Forwarding Errors 5 8 Canceling RX Jobs 5 10 Checking and Deleting Jobs 5 11 Checking Reception Results 5 11 Checking and Deleting Receiving Documents Stored in Memory 5 13 ...

Page 155: ...iving faxes For advanced receiving features see Chapter 4 Sending and Receiving in the Reference Guide Enter the Setting Menu Enter the Receive Mode Press Additional Functions Select TX RX SETTINGS with or then press OK Select FAX SETTINGS with or then press OK Select RX MODE with or then press OK ...

Page 156: ...e faxes For details on these settings see Chapter 4 Sending and Receiving in the Reference Guide For AnsMode make sure an answering machine is connected to the machine For DRPD subscription to a DRPD service is required Press Stop Reset to return to the standby mode You press Stop Reset to cancel a job The CANCEL message appears Press to select Yes The job is canceled and the display returns to th...

Page 157: ...settings can be made using the Remote UI For instructions on forwarding settings and how to turn on and off the forward mode see Chapter 7 Remote UI in the Reference Guide Forwarding Documents Received in Memory 1 Press System Monitor repeatedly to select TX RX STATUS then press OK 2 Press or to select the desired document then press OK You can transfer only the documents received in memory which ...

Page 158: ...nts 3 Press or to select FORWARD then press OK 4 Specify the destination then press OK The machine starts to send the selected document You can specify only one destination registered in a one touch key or coded dial code ...

Page 159: ... 6 Forwarding Documents with Forwarding Errors 1 Press System Monitor repeatedly to select FORWARD ERR STATUS then press OK 2 Press or to select the desired document then press OK 3 Press or to select FORWARD then press OK ...

Page 160: ...fy the destination then press OK The machine starts to send the selected document You can specify only one destination registered in a one touch key or coded dial code The document is erased from memory if transferring is successful ...

Page 161: ...iving Documents 5 8 Printing or Erasing Documents with Forwarding Errors 1 Press System Monitor repeatedly to select FORWARD ERR STATUS then press OK 2 Press or to select the desired document then press OK ...

Page 162: ...T or CANCEL then press OK If MEMORY LOCK is ON in COMMUNICATIONS in SYSTEM SETTINGS the documents cannot be printed 4 Press to select YES If you do not want to print or erase the job press to select NO 5 Press Stop Reset to return to the standby mode ...

Page 163: ...Receiving Documents 5 10 Canceling RX Jobs Cancel an ongoing job as follows 1 Press Stop Reset 2 When the CANCEL message appears press to select YES Y E S N O C A N C E L ...

Page 164: ...and monitor the status of the receive jobs currently being processed Checking Reception Results 1 Press System Monitor repeatedly to select TX RX LOG then press OK If you set CHECKING THE LOG to OFF in SYSTEM SETTINGS reception result does not appear in the LCD 2 Press or to view the required reception result ...

Page 165: ...Receiving Documents 5 12 3 Press Stop Reset to return to the standby mode ...

Page 166: ...em Monitor repeatedly to select TX RX STATUS then press OK 2 Press or to scroll through the job list If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode 3 Press or to select the desired document then press OK 4 Press or to select CANCEL then press OK ...

Page 167: ...Receiving Documents 5 14 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 168: ...Printing 6 Printing Printing Documents 6 2 Checking and Deleting Jobs 6 4 Checking and Deleting Print Jobs 6 4 ...

Page 169: ...or details on printer driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS Start the Print Command Select the Printer From an open document on an application click File Print Select the printer icon for the machine Canon MF4600 Series UFRII LT Canon MF4600 Series PCL5e Canon MF4600 Series PCL6 then click Preferences...

Page 170: ...pplication you need to set the machine settings as follows Press Additional Functions PRINTER SETTINGS PCL SETTINGS CUSTOM PAPER Select ON and set Y DIMENSION and X DIMENSION values identical to those set in the printer driver or the application Click Print or OK Printing speed may be slower when sending an e mail You want to cancel printing See Chapter 5 Printing and Scanning in the Reference Gui...

Page 171: ...urned on When the Processing Data indicator is turned off all print jobs are erased from the memory Checking and Deleting Print Jobs 1 Press System Monitor repeatedly to select PRINT STATUS then press OK 2 Press or to scroll through the job list and check the status of the print jobs If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode ...

Page 172: ...Press or to select the desired job then press OK 4 Press or to select CANCEL then press OK 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 173: ...Printing 6 6 ...

Page 174: ...anning Scanning to a Computer 7 2 Scanning to a USB Memory 7 4 Scanning to a USB memory 7 5 Scan Settings 7 8 Canceling Scan Jobs 7 14 Canceling Scan Jobs to a Computer 7 14 Canceling Scan Jobs to a USB Memory 7 15 ...

Page 175: ...alling Uninstalling Software in the Starter Guide For details on scanner driver settings see the Scanner Driver Guide in the User Software CD Set Documents Enter the Scan Mode Place the first page on the platen glass if you are not using the ADF For documents you can fax see Document Requirements on p 2 2 Press SCAN The SCAN indicator lights up and the machine enters scan standby mode ...

Page 176: ...ning Start MF Toolbox then drag mark over the button you want to select The mark will be displayed above the button you select Press Start You want to cancel scanning Press Stop Reset on the operation panel then click OK on the computer screen ...

Page 177: ...orted maximum sizes of a USB memory are as follows FAT32 8GB FAT16 2GB USB memory with security function or card readers are not supported USB memory used with an extension cable is not supported Use of a USB memory through a USB hub is not supported A USB memory that does not comply with USB specifications is not supported In other cases not mentioned above images may not be saved correctly due t...

Page 178: ...rt the USB memory straight into the USB memory port Inserting a USB memory at an angle or inserting a USB memory that does not comply with USB specifications may damage the USB memory port 2 Set documents 3 Press SEND FAX repeatedly to select USB MEMORY B W or USB MEMORY COLOR then press OK ...

Page 179: ...See Optional Settings on p 7 10 When you set the documents on the platen glass press or to select the document size then press Start You can remove the USB memory when USB STORE COMPLETE OK TO REMOVE USB message appears To scan another document press OK or Clear and then repeat the procedure from step 2 ...

Page 180: ... the root directory the top level of the directory tree in the USB memory is only 255 It is recommended that you use a computer to organize the root directory of your USB memory beforehand by moving existing files to a newly created folder or by deleting unnecessary files If all files in the USB memory are unnecessary formatting the USB memory to FAT32 is also recommended If the destination folder...

Page 181: ...f multiple images are sent as separate files or a single file resolution and original type according to the type of document you are scanning Density 1 Connect a USB memory into the USB memory port 2 Set documents 3 Press SEND FAX repeatedly to select USB MEMORY B W or USB MEMORY COLOR then press OK ...

Page 182: ...When you set the documents on the platen glass press or to select the document size then press OK or Start These settings return to the default values after all documents are scanned If you want to keep the settings set the density as following Additional Functions TX RX SETTINGS TX RX COMMON SET TX SETTINGS SCANNING DENSITY See Setting Menu on p 12 6 ...

Page 183: ...Scanning 7 10 Optional Settings 1 Connect a USB memory into the USB memory port 2 Set documents 3 Press SEND FAX repeatedly to select USB MEMORY B W or USB MEMORY COLOR then press OK ...

Page 184: ...F COMPACT JPEG 6 Press or to select ON or OFF for DIVIDE INTO PAGES then press OK OFF Sends multiple images as a single file without dividing them ON Separates multiple images and send them as separate files If you have selected JPEG in step 5 this setting is not available DIVIDE INTO PAGES is automatically set to ON when sending documents in JPEG format ...

Page 185: ... W 200X200dpi 300X300dpi 400X400dpi 600X600dpi 150X150dpi 200X100dpi USB Memory Color 200X200dpi 300X300dpi 100X100dpi 150X150dpi If you have selected PDF COMPACT as the file format in step 5 only 300X300dpi can be selected for sending color images attached to an e mail message ...

Page 186: ...ontain fine text or photos If you have selected PDF COMPACT as the file format in step 5 this setting is not available The original type is automatically set to TEXT PHOTO 9 Press Start When you set the documents on the platen glass press or to select the document size then press Start You can remove the USB memory when USB STORE COMPLETE OK TO REMOVE USB message appears ...

Page 187: ...an Jobs Cancel an ongoing job as follows Canceling Scan Jobs to a Computer 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK S T O P K E Y P R E S S E D P R E S S O K K E Y 3 Click OK on the computer screen ...

Page 188: ...n scanning using the ADF P R E S S O K K E Y S T O P K E Y P R E S S E D When scanning using the platen glass S T O P K E Y P R E S S E D The scanned pages might be saved to the USB memory even if you pressed Stop Reset while scanning the document If you want to delete the files from the USB memory delete them from a computer ...

Page 189: ...Scanning 7 16 ...

Page 190: ...PC Faxing 8 PC Faxing PC Faxing 8 2 ...

Page 191: ...de For details on fax driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS Start the Print Command Select the Fax From an open document on an application click File Print Select the fax icon Canon MF4600 Series FAX then click Print or OK You want to adjust the fax properties Click Preferences or Properties and adjus...

Page 192: ...ing Settings then click Add to Recipient List Click OK in the Fax Sending Settings You want to send a fax with a cover sheet Click the Cover Sheet tab and set the format for the cover sheet attachment You want to cancel sending a fax See Chapter 4 Sending and Receiving in the Reference Guide ...

Page 193: ...PC Faxing 8 4 ...

Page 194: ...Remote UI 9 Remote UI Remote UI 9 2 ...

Page 195: ... Reference Guide Prepare the Network Startup Set up the machine for use in a network then connect the machine and the PC to your network router or a hub For details see Set the Machine for Network Usage in the Starter Guide Start the web browser enter the IP address of the machine then press Enter on the keyboard ...

Page 196: ...9 3 Remote UI Log on Operate the Machine I Select the user mode then click OK Now you can manage the machine on the web browser For details see Chapter 7 Remote UI in the Reference Guide ...

Page 197: ...Remote UI 9 4 ...

Page 198: ...er 10 6 Scanning area 10 7 Replacing the Toner Cartridge 10 10 Redistributing Toner 10 10 Replacing the Toner Cartridge with a New One 10 13 Recycling Used Cartridges 10 16 The Clean Earth Campaign 10 16 U S A PROGRAM 10 18 CANADA PROGRAM CANADA PROGRAMME 10 21 Transporting the Machine 10 23 ...

Page 199: ...These can damage the machine components When you turn off the main power switch the documents stored in memory will be erased To check the jobs stored in memory see the following Checking and Deleting Copy Jobs on p 3 19 Checking and Deleting Sending Documents Stored in Memory on p 4 56 Checking and Deleting Receiving Documents Stored in Memory on p 5 13 Checking and Deleting Print Jobs on p 6 4 E...

Page 200: ... powder and paper dust from accumulating inside 1 Turn off the main power switch and disconnect the power cord 2 Lift the scanning platform until it is locked A You will hear an audible click 3 Open the toner cover B using the knob which covers over on dent A 4 Remove the toner cartridge ...

Page 201: ... from the machine s interior Do not touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the machine If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 6 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down...

Page 202: ...er cartridge to make sure it is properly set in the machine 9 Close the toner cover using the tab 10 Lower the scanning platform Be careful not to get your fingers caught 11 Reconnect the power cord and turn on the main power switch ...

Page 203: ... tray and start cleaning Cleaning the roller takes approximately 130 seconds When some jobs are stored in memory this function is not available 1 Press Additional Functions 2 Press or to select ADJUST CLEANING then press OK 3 Load a sheet of blank LTR paper in the multi purpose tray 4 Press or to select FIX UNIT CLEANING then press OK 5 Press to select YES Cleaning starts When finished press Stop ...

Page 204: ...nt Platen glass 1 Open the ADF 2 Clean the platen glass and the underside of the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 3 Close the ADF Be careful not to get your fingers caught ...

Page 205: ...er Clean the ADF scanning area and roller 1 Turn off the main power switch and disconnect the power cord 2 Open the ADF cover 3 Clean the rollers A inside the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 4 Close the ADF cover Be careful not to get your fingers caught ...

Page 206: ...DF scanning area on the left side of the platen glass with a cloth dampened with water Then wipe the area with a soft dry cloth 7 Close the ADF Be careful not to get your fingers caught 8 Reconnect the power cord and turn on the main power switch ...

Page 207: ...ET in TX RX SETTINGS See Setting Menu on p 12 6 When CONT PRINTING is set to KEEP PRINTING the printed documents may be light or blurred because of lack of toner The data is erased when the documents are printed out so you can not print the same documents again Do not touch the rollers and parts which have labels CAUTION Hot surface avoid contact on They become very hot during use When the toner l...

Page 208: ...enly 5 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle ...

Page 209: ...artridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 7 Push the toner cartridge to make sure it is properly set in the machine 8 Close the toner cover using the tab 9 Lower the scanning platform Be careful not to get your fingers caught ...

Page 210: ... it is locked A You will hear an audible click 2 Open the toner cover B using the knob which covers over on dent A 3 Remove the toner cartridge 4 Remove the new toner cartridge from the protective bag Save the protective bag You may need it later when you remove the toner cartridge from the machine ...

Page 211: ...tely out Do not pull the seal out at an angle 7 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle ...

Page 212: ...rtridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 9 Push the toner cartridge to make sure it is properly set in the machine 10 Close the toner cover using the tab 11 Lower the scanning platform Be careful not to get your fingers caught ...

Page 213: ...ed in each PC Cartridge box The Clean Earth Campaign THE Canon CARTRIDGE RECYCLING PROGRAM The Canon Cartridge Recycling Program fulfills the first initiative of Canon s Clean Earth Campaign which supports four critical environmental areas Recycling in the Workplace Conserving Environmental Resources Scientific Research and Education Encouraging Outdoors Appreciation The remaining Clean Earth init...

Page 214: ...urces Becoming a part of this worthwhile program is easy When your cartridge is of no further use simply follow the instructions detailed for U S or Canadian residents We appreciate your support of The Canon Cartridge Recycling Program Working together we can make a significant contribution to a cleaner planet Cartridges collected through this program are not refilled You are not entitled to a tax...

Page 215: ...e new cartridge s box Place the empty cartridge in the box of your new cartridge Seal the box Option B Volume Box Return We encourage you to use this option as a more efficient way to ship cartridges Place as many cartridges as possible into one box Carefully seal the box with tape or Call 1 800 OK Canon to receive your free eight cartridge collection box ...

Page 216: ...does not exceed UPS specifications Maximum weight 70 lb 31 8 kg Maximum length 108 in 2 743 mm Maximum girth length 2 x width 2 x height 130 in 3 302 mm If your shipment exceeds the above limits please call 1 800 OK Canon for special shipping information Please Note Do not send defective cartridges for replacement Defective cartridges under warranty should be exchanged by an authorized dealer or s...

Page 217: ...tive mail service with the U S Postal Service Please call 1 800 OK Canon to receive U S Postal Service merchandise returning label Option A UPS Pick up Give the shipment to your UPS driver when you receive your next regular delivery or Take the shipment to your local UPS receiving point Option B MBE Drop off Take the shipment to a participating MBE Mail Boxes Etc Center For location please call 1 ...

Page 218: ...e box of your new cartridge Seal the box Apply the Canon Canada Inc Canada Post label provided in this brochure Canon s labels are specially marked so that Canon pays the postage Deposit your empty cartridge in any full size street mailbox or take it to your local Canada Post outlet or franchise Option B Volume Box Return eight or more cartridges We encourage you to use this option as a more effic...

Page 219: ...their collection box picked up Working to preserve endangered species is a long standing Canon interest To this end for every cartridge collected Canon Canada donates 1 shared equally between World Wildlife Fund Canada and the Nature Conservancy of Canada This donation is utilized in Canada For further information about The Clean Earth Campaign in Canada please call or write to Canon 1 800 667 266...

Page 220: ...r a long distance 1 Turn off the main power switch 2 Disconnect the power cord and all the cables from the back of the machine 3 If you are using the output tray extension fold the paper stopper and then push the output tray extension into the machine 4 Lift the scanning platform until it is locked A You will hear an audible click ...

Page 221: ...xposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle 7 Close the toner cover using the tab ...

Page 222: ...ance 8 Lower the scanning platform Be careful not to get your fingers caught 9 Remove the dust cover from the paper cassette 10 Open the front panel of the paper cassette 11 Remove the paper from the paper cassette ...

Page 223: ...4 Make sure all the covers are closed 15 Grip the handles on both sides of the machine and lift it carefully as shown in the illustration below Do not lift the machine by any of its attachments Dropping the machine can cause personal injury If you have a back problem make sure to check the weight of this machine before carrying See Specifications on p 13 2 ...

Page 224: ...Jams 11 4 LCD Messages 11 12 Error Codes 11 22 If LOAD CORRECT PAPER is displayed 11 29 Re Loading the Paper 11 29 Changing the Paper Size Setting 11 30 If a Power Failure Occurs 11 32 If You Cannot Solve a Problem 11 33 Customer Support U S A 11 33 Customer Support Canada 11 33 ...

Page 225: ...t surface before loading it in the machine Check that the paper you are using meets the requirements for use See Paper Requirements on p 2 9 Make sure you have removed any scraps of paper from the inside of the machine When removing jammed documents or paper take care not to cut your hands on the edges of the document or paper When removing jammed paper or when inspecting the inside of the machine...

Page 226: ...display remove a jammed document from the ADF 1 Open the ADF cover 2 Hold both sides of any jammed documents and gently pull them out straight upward Do not pull the document forcefully as it may tear 3 Hold both sides of any jammed documents and gently pull them out 4 Close the ADF cover Be careful not to get your fingers caught ...

Page 227: ...ingers caught Paper Jams When PAPER JAM LIFT PANEL TO OPEN appears on the LCD display remove jammed paper from the inside of the machine first then from the paper cassette or multi purpose tray if necessary 1 Lift the scanning platform until it is locked A You will hear an audible click 2 Open the toner cover B using the knob which covers over on dent A ...

Page 228: ...r cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle Do not touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the ...

Page 229: ... the transfer roller B as this can damage the machine 6 Hold both sides of the jammed paper and carefully pull it out 7 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hol...

Page 230: ...tridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 9 Push down the toner cartridge to make sure it is properly set in the machine 10 Close the toner cover using the tab 11 Lower the scanning platform Be careful not to get your fingers caught ...

Page 231: ... from the paper cassette 13 Open the front panel of the paper cassette 14 Remove the paper in the paper cassette 15 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow When feeding paper from the paper cassette ...

Page 232: ...11 9 Troubleshooting When feeding paper from the multi purpose tray 16 Load the paper into the paper cassette 17 Close the front panel of the paper cassette 18 Set the dust cover on the paper cassette ...

Page 233: ... on the LCD display 20 Hold both sides of the jammed paper and gently pull it out upward This operation is required only when OPEN REAR COVER appears on the LCD display If the jammed paper is badly folded similar to the folds of an accordion ease the jammed paper loose and then pull it out from the machine ...

Page 234: ...shooting 21 Close the rear cover This operation is required only when OPEN REAR COVER appears on the LCD display Be careful not to get your fingers caught To reset the machine open the toner cover and then close it ...

Page 235: ...ROR TO PRINT The machine temporarily received the fax in memory because an error of some kind has occurred in the machine This error message appears with one of the messages below TONER COVER OPEN CLOSE COVER LOAD CORRECT PAPER PAPER IN MP TRAY REMOVE PAPER CHANGE REG D SIZE PAPER SETTINGS TONER LOW PREPARE NEW TONER TONER IS NOT SET INSERT TONER PAPER JAM LIFT PANEL TO OPEN LOAD PAPER This error ...

Page 236: ...ax number when the line is off the hook Make sure that the line is disconnected The registered group is already nested for three levels of subgroups e g a group registered in a group in a group in a group You cannot register a group to contain more than three levels of subgroups Modify the group so that it contains three levels of groups or less CHANGE PAPERSIZE The paper size is not appropriate f...

Page 237: ...ent from that of the paper specified in CASSETTE or MP TRAY of the PAPER SETTINGS menu Change the paper size in CASSETTE or MP TRAY of the PAPER SETTINGS menu For more information see If LOAD CORRECT PAPER is displayed on p 11 29 CHECK DOCUMENT A document jam may have occurred in the ADF Remove the jammed document CHECKING MEDIA PLEASE WAIT Checking the media connected to the USB memory port Wait ...

Page 238: ... memory e g the USB memory is disconnected from the machine Make sure that the USB memory is inserted correctly to the machine Press OK and try again FAILED TO WRITE CHECK MEDIA USB memory locked or with security function is connected to the USB memory port Release the lock on the USB memory or use a USB memory without security function The type of the USB memory connected to the USB memory port i...

Page 239: ...ed on p 11 29 LOAD PAPER No paper is loaded in the paper cassette or multi purpose tray when copying or printing Load paper correctly Then press OK when using the paper cassette No paper is loaded in the paper cassette or multi purpose tray when printing a received document Or when printing a report or list this massage appears if the paper size is not appropriate for printing a report or list eve...

Page 240: ...ase clear the paper jam from the ADF The number of TX RX jobs that can be stored in memory reached the maximum The maximum numbers of jobs that can be stored in memory are as follows Based on the condition that the other party sends the fax by the imageCLASS MF4690 with ITU T No 1 Chart standard mode Up to 70 jobs for sending or 90 jobs for receiving 95 fax jobs including sending and receiving or ...

Page 241: ...ed when you are registering a one touch or coded dial address Register the one touch key or coded dial code that is not used NOT REGISTERED No destination is registered for the one touch key or coded dial code you pressed Register the destinations before using the Address Book function OVER PAGE LIMIT You cannot print because the page limit has been reached Contact your system manager PAPER IN MP ...

Page 242: ...ephone PLATEN GLASS DIRTY CLEAN PLATEN GLASS The ADF scanning area on the left side of the platen glass may be dirty Clean the ADF scanning area then press OK PREPARING SCANNER PLEASE WAIT The machine is not ready for scanning Wait until the machine is ready SAME FILE NAME The same file name exists when you are scanning a document to a USB memory Press OK and rename the file START AGAIN A transmis...

Page 243: ... COVER OPEN CLOSE COVER A cover is open Check the cover and make sure that it is completely closed TONER LOW PREPARE NEW TONER The toner is running low Prepare a new toner cartridge UNKNOWN USB DEVICE A USB device which is not supported e g USB mouse USB keyboard is connected to the USB memory Do not connect anything other than a USB memory USB MEMORY FULL The USB memory is full of data or the num...

Page 244: ...port turn off on the main power switch and connect the USB memory again If the message appears after connecting the USB memory to the USB memory port the USB memory may have problem If the message persists after turning on the main power switch the USB memory port may have problem In this case turn off the main power switch disconnect the power cord and contact Canon Customer Care Center ...

Page 245: ...1 A document may be jammed Remove the jammed document 0003 An attempt was made to send a document of 24 7 8 630 mm or longer from the ADF Divide the document into smaller parts and send from the platen glass A document takes a long time to send because it contains too much data Reduce the scanning resolution before sending A document takes a long time to receive Contact the other party and ask the...

Page 246: ...rts 0009 The paper has run out or the paper cassette is not set properly Load the paper or reset the paper cassette properly 0012 You could not send because the other party s fax machine is out of paper Contact the other party and ask them to load the paper 0018 There is no reply when you redial You could not send because your fax signal was not returned as the other party s line was engaged Check...

Page 247: ...the main power OFF and then back ON 0705 The send operation was interrupted because the size of the image data is larger than that specified in MAX TX DATA SIZE in E MAIL I FAX in COMMUNICATIONS in SYSTEM SETTINGS Change the setting for MAX TX DATA SIZE in E MAIL I FAX in COMMUNICATIONS in SYSTEM SETTINGS Select a lower resolution Set DIVIDE INTO PAGES to ON in send settings 0752 Some kind of erro...

Page 248: ...s turned ON an IP address was not assigned to the machine by the DHCP RARP or BOOTP server Check TCP IP SETTINGS in NETWORK SETTINGS in SYSTEM SETTINGS Or wait a while and then try sending again 0801 A timeout error occurred while the machine was communicating with the SMTP server to send an e mail message Check that the SMTP server is functioning normally or check the network status The SMTP serv...

Page 249: ...EM SETTINGS is incorrect Check the DNS server name in DNS SETTINGS in TCP IP SETTINGS in NETWORK SETTINGS in SYSTEM SETTINGS Connection to the DNS server failed Check that the DNS server is functioning normally 0804 You have no permission to access the folder Change the setting on the server to enable access to the folder 0806 An incorrect user name or password was specified for the sending of a f...

Page 250: ...812 The POP password setting is incorrect Check the POP Server password in E MAIL I FAX in NETWORK SETTINGS in SYSTEM SETTINGS 0813 The POP Server name setting is incorrect Check the POP Server name in E MAIL I FAX in NETWORK SETTINGS in SYSTEM SETTINGS 0819 You have received data that cannot be processed MIME information is incorrect Check the settings and then ask the sender to resend the data 0...

Page 251: ...r to resend the data 0828 You have received HTML data Ask the sender to use a file format other than HTML and then resend the data 0829 Data containing more pages that the machine can hold in the memory is received Print the received documents and ask the sender to resend the remaining pages 0839 The user name or password for the SMTP authentication in SMTP AUTH is incorrect Check the user name an...

Page 252: ...t of the paper specified in CASSETTE or MP TRAY of the PAPER SETTINGS menu You need to load the correct size paper or change the paper size in CASSETTE or MP TRAY of the PAPER SETTINGS menu For print jobs you need to specify the paper size from your computer Re Loading the Paper 1 Load the correct size paper as shown on LCD display then press OK to resume the job The machine re starts printing ...

Page 253: ...11 30 Changing the Paper Size Setting 1 Press Additional Functions 2 Press or to select PAPER SETTINGS then press OK 3 Press or to select CASSETTE or MP TRAY then press OK 4 Press or to select PAPER SIZE then press OK ...

Page 254: ...or list print job go to step 8 7 Press OK to resume the job No further operation is required 8 Cancel the job on the system monitor For a copy job you can also cancel the job by pressing Stop Reset For details on how to cancel the copy job see Checking and Deleting Copy Jobs on p 3 19 For details on how to cancel the report or list print job see Chapter 11 Appendix in the Reference Guide Now ready...

Page 255: ...wer cut functions are limited as follows You cannot send receive copy scan or print documents You may not be able to make telephone calls using an external telephone depending on the type of telephone you use You can receive telephone calls using an external telephone depending on the type of telephone you use To fully charge the built in battery it takes approximately 12 hours when the main power...

Page 256: ...rt options For step by step troubleshooting e mail technical support the latest driver or document downloads and answers to frequently asked questions visit http www canon ca Free live technical support 9 A M to 8 P M EST Monday through Friday excluding holidays for products still under warranty 1 800 652 2666 For the location of the authorized service facility nearest you visit http www canon ca ...

Page 257: ... of purchase Nature of problem Steps you have taken to solve the problem and the results If the machine makes strange noises emits smoke or odd odor turn off the main power switch immediately disconnect the power cord and contact Canon Customer Care Center Do not attempt to disassemble or repair the machine yourself Attempting to repair the machine yourself may void the limited warranty ...

Page 258: ...2 2 Accessing the Setting Menu 12 4 Setting Menu 12 6 PAPER SETTINGS 12 6 VOLUME CONTROL 12 6 COMMON SETTINGS 12 8 COPY SETTINGS 12 9 TX RX SETTINGS 12 11 ADDRESS BOOK SET 12 19 PRINTER SETTINGS 12 22 TIMER SETTINGS 12 27 ADJUST CLEANING 12 29 REPORT SETTINGS 12 31 SYSTEM SETTINGS 12 33 ...

Page 259: ...st the machine settings from the Setting Menu to customize the way the machine works To see the list of current settings print out USER S DATA LIST Printing USER S DATA LIST 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK ...

Page 260: ...to select LIST PRINT then press OK 4 Press or to select USER DATA LIST then press OK 5 Press to select YES Printing starts and the screen automatically returns to the standby mode If you do not want to print the list press to select NO ...

Page 261: ...s Additional Functions 2 Press or to select the menu you want to access then press OK PAPER SETTINGS VOLUME CONTROL COMMON SETTINGS COPY SETTINGS TX RX SETTINGS ADDRESS BOOK SET PRINTER SETTINGS TIMER SETTINGS ADJUST CLEANING REPORT SETTINGS SYSTEM SETTINGS ...

Page 262: ...bmenu see Setting Menu on p 12 6 4 To register the settings or go to a submenu item press OK 5 When finished press Stop Reset to return to standby mode If you press Stop Reset before pressing OK the setting will not be registered Press Additional Functions to return to the previous display ...

Page 263: ...er Size and Type on p 2 15 2 MP TRAY Sets the paper size and type on the multi purpose tray See Setting Paper Size and Type on p 2 15 VOLUME CONTROL Setting Item Description 1 MONITOR VOLUME Sets the volume for monitor tone during the fax transmission ON 1 3 OFF 2 RING VOLUME Sets the volume of the ring produced when the machine detects a call 1 3 3 ENTRY TONE Beeps when pressing the keys on the o...

Page 264: ...TX JOB DONE TONE Beeps when a document is sent ERROR ONLY 1 3 OFF ON 1 3 6 RX JOB DONE TONE Beeps when a document is received ERROR ONLY 1 3 OFF ON 1 3 7 SCAN DONE TONE Beeps when scanning is completed ERROR ONLY 1 3 OFF ON 1 3 8 PRINT DONE TONE Beeps when printing is completed ERROR ONLY 1 3 OFF ON 1 3 ...

Page 265: ...nsumption OFF ON This function is not effective for print jobs See PRINTER SETTINGS on p 12 22 4 PRINTER DENSITY Recalibrates the density adjustment scale if differences between the image in the document and the print occur 1 9 This function is not effective for print jobs See PRINTER SETTINGS on p 12 22 5 DISPLAY LANGUAGE Selects the language on the display See Specifications on p 13 2 6 ADF DIRT...

Page 266: ... zoom ratio for copying PRESET RATIO Selects the zoom from the preset ratios 100 115 B5 A4 122 A5 B5 129 STMT LTR 141 A5 A4 200 MAX 50 MIN 64 70 A4 A5 78 LGL LTR 81 B5 A5 86 A4 B5 ZOOM 50 200 Enters the zoom ratio by 1 increments 50 200 4 COPIES Sets the number of copies 1 99 5 COLLATE Sets whether to collate the copies automatically OFF ON 6 2 SIDED Sets whether to make the two sided copies autom...

Page 267: ...PY SETTINGS 3 PAPER SIZE GROUP Selects a paper size group for your machine INCHES A AB 4 INIT COPY SET Restores all COPY SETTINGS to the default Press to select YES If you do not want to restore all settings press to select NO ...

Page 268: ...ages On the contrary a low compression ratio increases the amount of memory used for the document but results in high quality images NORMAL HIGH RATIO LOW RATIO 3 RETRY TIMES Sets the number of retry attempts for sending jobs to an e mail or file server address 0 5 See Chapter 4 Sending and Receiving in the Reference Guide 4 SCANNING DENSITY Adjusts the scanning density for sending documents 1 9 5...

Page 269: ...for sending documents to an e mail address or file server 1 TX FILE NAME Sets the name of the document you send to an e mail address or file server max 24 characters including spaces 2 SUBJECT Sets the subject for your e mail message max 40 characters including spaces 3 MESSAGE TEXT Sets the message body text for your e mail message max 140 characters including spaces 4 REPLY TO Sets the reply to ...

Page 270: ...e corresponds to the gamma value at the recipient s machine the scan exposure of the output data at the recipient s machine is automatically adjusted to the level best suited to the quality of the original GAMMA 1 8 GAMMA 2 2 GAMMA 1 0 GAMMA 1 4 9 SHARPNESS Sets the contrast of the images you scan 1 7 10 LOG USB MEM STORE Sets whether to leave the log of saving images to the USB memory OFF ON 11 I...

Page 271: ... Selects the reducing type AUTO FIXED REDUCTION 90 95 97 75 2 REDUCE DIRECTION Selects the reducing direction VERTICAL ONLY HORIZ VERTICAL OFF Image reduction is turned off 3 RX PAGE FOOTER Sets whether to insert the machine s fax number and the sender information on received faxes OFF ON 4 CONT PRINTING Selects how the machine responds when the TONER LOW PREPARE NEW TONER message appears RX TO ME...

Page 272: ...ncluding spaces See Set the Machine for Sending Faxes in the Starter Guide 2 TEL LINE TYPE Selects the telephone line type See Set the Machine for Sending Faxes in the Starter Guide TOUCH TONE ROTARY PULSE 3 OFFHOOK ALARM Sets whether the alarm sounds when the handset of the external telephone is off the hook ON OFF 3 TX SETTINGS Sets the transmission features 1 ECM TX Sets whether the ECM Error C...

Page 273: ...g 2MIN 99MIN 3 TX ERROR REDIAL Sets whether the machine redials automatically when transmission error occurs ON OFF OFF After the first attempt at dialing fails redialing is not attempted 4 TIME OUT Sets whether to scan a document automatically after specifying the destination This function is not available when you dial with the numeric keys OFF ON 5 DIALING LINE CHCK Sets whether to check the te...

Page 274: ...whether if disconnects the call RECEIVE DISCONNECT 3 DRPD SELECT FAX Selects the ring pattern for fax calls DOUBLE RING SHORT SHORT LONG SHORT LONG SHORT OTHER RING TYPE NORMAL RING 4 INCOMING RING Sets whether the external telephone rings when the machine receives a fax This function is only available when the RX MODE is set to FaxOnly or FaxTel ON The telephone rings when the machine receives a ...

Page 275: ...s possible OFF The machine disables remote receiving 6 MANUAL AUTO Sets whether the machine switches to the document receive mode after the external telephone rings for a specified length of time in the manual receive mode OFF The external telephone keeps ringing until someone answers the call manually ON The machine switches to the document receive mode after the external telephone rings for a sp...

Page 276: ...t s name max 16 characters including spaces 3 OPTIONAL SETTING Sets the optional settings for sending faxes OFF The optional setting is not set ON The optional setting is set 1 LONG DISTANCE Selects a mode for documents you are sending DOMESTIC LONG DISTANCE 1 LONG DISTANCE 2 LONG DISTANCE 3 See Registering Fax Numbers on p 4 12 2 TX SPEED Selects the transmission speed 33600bps 14400bps 9600bps 4...

Page 277: ...s the file server max 14 characters 2 CODED SPD DIAL Registers the destinations for coded dial codes Up to 192 destinations can be registered See Storing Editing One Touch Keys Coded Dial Codes on p 4 12 FAX Registers fax numbers 1 TEL NUMBER ENTRY Registers the recipient s fax number max 120 digits including spaces 2 NAME Registers the recipient s name max 16 characters including spaces 3 OPTIONA...

Page 278: ... NAME Registers the recipient s name max 16 characters including spaces 3 FILE PATH Registers the path to the file server max 120 characters 4 LOGIN NAME Registers the login name to access the file server max 24 characters 5 PASSWORD Registers the password to access the file server max 14 characters 3 GROUP DIAL Registers destinations in group addresses Up to 199 destinations can be registered in ...

Page 279: ...ied paper type PLAIN PAPER PLAIN PAPER L HEAVY PAPER HEAVY PAPER H TRANSPARENCY 3 COPIES Sets the number of documents printed 1 999 4 2 SIDED PRINTING Sets whether to activate two sided printing OFF ON 5 PRINT QUALITY Sets the image quality density or toner saving mode for printing 1 IMAGE REFINEMENT Sets whether to print smoothly the jagged outlines of characters and graphics ON OFF 2 DENSITY Adj...

Page 280: ...e returns an error when no data is received from the computer ON Sets the error time out period 5SEC 300SEC OFF The error time out is off 9 INIT PRINTER SET Restores all PRINTER SETTINGS to the default Press to select YES If you do not want to restore all settings press to select NO 10 PCL SETTINGS Sets the PCL printer setting 1 PAPER SAVE Sets whether to save blank pages OFF ON 2 ORIENTATION Sets...

Page 281: ...INL1 WINL2 WINL5 DESKTOP ISO4 ISO6 ISO11 ISO15 ISO17 ISO21 ISO60 ISO69 ISOL1 ISOL2 ISOL5 ISOL6 ISOL9 LEGAL MCTEXT PC775 8 CUSTOM PAPER Sets whether to use a custom paper size OFF Disables you to specify a custom paper size ON Enables you to specify a custom paper size 1 UNIT OF MEASURE Selects the unit of measurement to specify a custom paper size INCHES MILLIMETERS 2 Y DIMENSION Specifies the hor...

Page 282: ... the left and right edges is available for printing on A4 paper Only the width increases 11 HALFTONES Specifies the display pattern of subtle gradation medium gradation for black and white data for each text part graphics part and image part 1 TEXT Enables this function to text parts RESOLUTION Prints precisely so that the lines of text data appear clearly This setting is appropriate for printing ...

Page 283: ...agrams and graphs TONE GRADATION RESOLUTION 3 IMAGE Enables this function to image parts such as picture images TONE GRADATION RESOLUTION 11 RESET PRINTER Clears all print jobs in progress and resets the printer function Press to select YES If you do not want to restore all settings press to select NO ...

Page 284: ...EEP TIME Sets the auto sleep mode when the machine remains idle for a certain period of time 3MIN 30MIN See Setting the Sleep Mode on p 1 15 ON OFF 5 AUTO CLEAR TIME Sets the auto clear mode when the machine has no operation idle for a certain period of time 1MIN 9MIN The machine returns to the standby mode See Setting Auto Clear Time on p 1 17 ON OFF 6 DAYLIGHT SV TIME Sets the daylight saving ti...

Page 285: ...Machine Settings 12 28 TIMER SETTINGS 1 START DATE TIME Sets the start date 1 MONTH 2 WEEK 3 DAY 2 END DATE TIME Sets the end date 1 MONTH 2 WEEK 3 DAY ...

Page 286: ...conditions or in low temperature and low humidity conditions OFF Select in normal condition MODE1 Select to improve print quality in low temperature and low humidity conditions or when using thick paper or an envelope MODE2 Select to improve print quality in high temperature and high humidity conditions 4 SPECIAL MODE V Sets whether to prevent small size paper B5 A5 EXECUTIV etc from being curled ...

Page 287: ...m appearing on the printouts for print jobs from PCL driver When this setting is set to ON the density of printouts may become light ON OFF 7 SPECIAL MODE Y Sets to enhance the fixing characteristics of toner under the conditions of a low temperature environment When this setting is set to ON first copy time and the time to resume from the sleep mode may take longer OFF ON ...

Page 288: ...ge of the document under the report OFF ON OUTPUT YES Prints a report every time you send a document REPORT WITH TX IMAGE Sets whether to print the first page of the document under the report OFF ON OUTPUT NO No report is printed 2 RX REPORT Sets whether the reception report prints out OUTPUT NO PRINT ERROR ONLY OUTPUT YES 3 ACTIVITY REPORT Sets whether to automatically print the transaction repor...

Page 289: ...SPEED DIAL LIST Prints the list of destinations registered in Address Book 1 1 TOUCH LIST 2 CODED DIAL LIST 3 GROUP DIAL LIST Press to select YES If you do not want to print the list press to select NO 3 ADD BOOK DETAILS Prints the details of Address Book 1 1 TOUCH DETAILS 2 CODED DETAILS Press to select YES If you do not want to print the list press to select NO 4 USER DATA LIST Prints the settin...

Page 290: ...max 32 characters including spaces 2 DEVICE INFO Sets device information 1 DEVICE NAME Registers the machine name max 32 characters including spaces 2 LOCATION Registers the machine location max 32 characters including spaces 3 MANAGE DEPT ID Sets if the department ID management is used OFF The department ID management is not used ON The department ID management is used 1 REGISTER DEPT ID Register...

Page 291: ...the print limit is used OFF ON 000000 999999 3 ERASE Erases the department ID and password Press to select YES If you do not want to erase all settings press to select NO 2 PAGE TOTALS Displays clears and prints counter information 1 VIEW PAGE TOTALS Displays how much paper was used by each department 1 TOTAL PRINT 2 COPY 3 SCAN 4 COLOR SCAN 5 PRINT 2 CLEAR ALL TOTAL Clears counter information Pre...

Page 292: ...etwork setting See Chapter 6 Network in the Reference Guide 1 TCP IP SETTINGS Sets TCP IP network 1 IP ADDRESS AUTO Sets whether to automatically set an IP address ON Enables an IP address to the machine automatically 1 DHCP ON OFF 2 BOOTP OFF ON 3 RARP OFF ON OFF Allocates an IP address to the machine manually 2 IP ADDRESS Registers a fixed IP address to the machine See Set the Machine for Networ...

Page 293: ...ts the WINS settings to resolve a name with WINS 1 WINS RESOLUTION Sets whether to resolve a name with WINS OFF ON 2 WINS SERVER Registers the IP address of a WINS server 7 LPD PRINT Sets whether to use LPD as the print application ON OFF 8 RAW PRINT Sets whether to use RAW as the print application ON Enables to use RAW USE BIDIRECTIONAL Sets whether to use bi directional communication ON OFF OFF ...

Page 294: ...sses OFF Disables restriction of IP address of computers ON Enables restriction of IP address of computers from which data print fax jobs can be sent to the machine 1 PERMIT REJECT Selects whether to permit or reject access from a specified IP address REJECT PERMIT 2 SET IP ADDRESS Specifies the IP address range START IP ADDRESS and END IP ADDRESS must be entered for each setting 1 IP ADDRESS 1 2 ...

Page 295: ...ER Enters the NetBIOS name of the machine 2 WORKGROUP Enters the name of the workgroup the machine belongs to 3 COMMENT Enters a comment about the printer 4 LM ANNOUNCE Sets if the machine notifies the LAN Manager of its existence OFF ON 3 SNMP SETTINGS Sets detailed information about SNMP 1 USE SNMP Sets whether to activate SNMP ON OFF 2 COMMUNITY NAME 1 Sets SNMP community name 1 default public ...

Page 296: ...e detection method of Ethernet driver AUTO Sets the machine to determine the communication mode Half duplex Full duplex and Ethernet type 10Base T 100Base TX automatically MANUAL Sets the communication mode and Ethernet type manually 1 COMMUNICATN MODE Selects the communication mode HALF DUPLEX FULL DUPLEX 2 ETHERNET TYPE Selects the Ethernet type 10 BASE T 100 BASE TX 6 VIEW IP ADDRESS Checks the...

Page 297: ...er to use the SMTP server requires POP before SMTP method for authenticating users who have logged in the POP server before sending e mail OFF ON 2 SMTP AUTH Sets whether to use the SMTP server requires SMTP Authentication method for authenticating users who have logged in the POP server before sending e mail OFF Disables SMTP Authentication ON Enables SMTP Authentication 1 USER 2 PASSWORD 5 E MAI...

Page 298: ...the maximum data size for outgoing e mail messages If the e mail message exceeds this data size limit it is split up into several e mail messages before being sent 0MB 99MB 2 DIVIDED OVER MAX Sets whether to divide a document into separate files when it is sent if its size exceeds the data size you specify OFF ON 2 FAX SETTINGS Sets the facsimile communication 1 TX START SPEED Sets the transmissio...

Page 299: ... setting a period of memory lock reception ON Enables setting a period of memory lock reception 1 MEM RX START TIME 2 MEM RX END TIME 7 FORWARD ERR SET Sets the machine to print and or store received documents when document forwarding fails 1 PRINT Sets whether to print out the image if forwarding fails ON OFF 2 STORE TO MEMORY Sets whether to store the image in memory if forwarding fails OFF ON 8...

Page 300: ...ded dial codes 1 Sets whether to restrict making calls to the destinations not registered in Address Book OFF ON 2 1 Registration of group addresses is not restricted 2 You can still make calls using an external phone 3 FAX DRIVER TX Sets whether to restrict sending faxes from a computer using the fax driver ON OFF 4 CONFIRM FAX NO Sets whether to confirm the entered fax numbers each time you send...

Page 301: ...d a fax PROHIBIT Disables the broadcasting function 10 CHECKING THE LOG Sets whether to allow displaying the log ON Enables confirmation of logs using System Monitor OFF Disables confirmation of logs using System Monitor Activity Report will not be printed automatically 11 USE DEVICE USB Sets whether to restrict jobs through the USB interface ON OFF 12 UPDATE FIRMWARE This function is used only wh...

Page 302: ...Appendix 13Appendix Specifications 13 2 General 13 2 Copier 13 3 Printer 13 4 Facsimile 13 4 Telephone 13 6 Send 13 6 Index 13 8 ...

Page 303: ...perature 68 F 20 C humidity 65 from when the main power switch is turned on until standby display appears Warm up time may differ depending on the condition and environment of the machine Weight Approx 29 5 lb 13 4 kg including toner cartridge Dimensions 18 5 8 in H x 21 in D x 15 3 8 in W 470 mm H x 442 mm D x 390 mm W with the document feeder tray and the paper cassette attached Installation Spa...

Page 304: ...ock p 2 9 Printable Area p 2 11 Scanning Area p 2 4 Copier Scanning Resolution TEXT PHOTO mode 300 dpi x 300 dpi TEXT mode PHOTO mode TEXT PHOTO mode 600 dpi x 600 dpi Printing Resolution 600 dpi x 600 dpi Magnification 1 1 1 0 1 2 00 1 1 29 1 0 78 1 0 64 1 0 50 Zoom 0 50 2 00 1 increments First Copy Time Platen glass less than 8 5 sec LTR Copy Speed Direct LTR 21 cpm No of Copies Max 99 copies ...

Page 305: ...11 Facsimile Applicable Line Public Switched Telephone Network PSTN 1 Compatibility G3 Data Compression Schemes MH MR MMR JBIG Modem Speed 33 6 Kbps Automatic fallback Transmission Speed Approx 3 seconds page 2 at 33 6 Kbps ECM JBIG transmitting from the memory Transmission Reception Memory Maximum approx 512 pages 2 total pages of transmission reception 1 The Public Switched Telephone Network PST...

Page 306: ...ines in 8 pels mm x 3 85 lines mm Dialing Speed dialing One touch speed dialing 8 destinations Coded dialing 192 destinations Group dialing 199 destinations Address Book dialing with Address Book key Regular dialing with numeric keys Automatic redialing Manual redialing with Recall Pause key Sequential broadcast 201 destinations Automatic reception Remote reception by telephone Default ID 25 ACTIV...

Page 307: ...TIFF B W PDF B W JPEG Color PDF Compact Color Resolution 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi System Environment Windows 98 Me Windows XP Professional Home Edition Windows 2000 Server Professional SP1 or later Windows Server 2003 Windows Vista Interface 100BASE TX 10BASE T Color Mode Color B W black and white Original Type Text Text Phot...

Page 308: ... STMTR STMT A4 A5 A5R B5 Server Software Microsoft Exchange Server 5 5 SP2 Sendmail 8 11 2 Lotus Domino R4 5 R5 Scan to USB Data Format TIFF B W PDF B W JPEG Color PDF Compact Color Resolution 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Interface USB 1 1 Color Mode Color B W black and white Original Type Text Text Photo Photo File System FAT16 ...

Page 309: ...6 ADDRESS BOOK SET 12 4 12 19 ADF 1 2 2 7 ADJUST CLEANING 12 4 12 29 Auto clear time 1 17 Automatic document feeder 1 2 B Before using the machine 1 1 C Canceling Copy job 3 17 RX job 5 10 Scan jobs 7 14 TX job 4 53 CHANGE TONER message 10 10 Checking Copy job 3 19 Documents stored in memory 4 56 5 13 Print job 6 4 Reception result 5 11 Transmission result 4 55 Clean Earth Campaign 10 16 Cleaning ...

Page 310: ...INGS 12 4 12 9 Customer support Canada xx 11 33 U S A xxi 11 33 D Daylight saving time 1 20 Deleting Copy job 3 19 Documents stored in memory 4 56 5 13 Print job 6 4 Density Copying 3 5 Scanning 7 8 Sending 4 6 Density key 1 5 Department ID Management After using the machine 1 10 Before using the machine 1 9 Document Jams 11 3 Loading 2 5 Printing 6 2 Receiving 5 1 Requirements 2 2 Scanning area 2...

Page 311: ...4 20 Forwarding received fax documents 5 4 G Group addresses Adding destination 4 32 Changing name 4 36 Deleting destination 4 34 Deleting group 4 38 Registering group 4 29 Using 4 44 H Handling xvii Hook key 1 7 4 51 I ID key 1 6 If a power failure occurs 11 32 If you cannot solve a problem 11 33 Image quality Copying 3 4 Faxes 4 4 Image Quality key 1 6 J Jams Document 11 3 Paper 11 4 L LCD Displ...

Page 312: ...ulti purpose tray 1 3 2 12 N Numeric keys 1 6 O OK key 1 6 One Touch keys 1 7 Deleting 4 27 Editing 4 24 Registering 4 12 4 17 4 20 Storing Editing 4 12 Using 4 40 Operation panel 1 2 1 5 Main operation panel 1 5 Send Fax operation panel 1 7 Output tray 1 2 Output tray extension 1 3 P Paper Jams 11 4 Loading 2 12 Printable area 2 11 Requirements 2 9 Size and type 2 15 Paper cassette 1 2 Paper guid...

Page 313: ...ve mode AnsMode 5 3 DRPD 5 3 FaxOnly 5 3 FaxTel 5 3 Manual 5 3 Receiving documents 5 1 Recycling cartridge 10 16 CANADA PROGRAM 10 21 U S A PROGRAM 10 18 Redistributing toner 10 10 Remote UI 9 1 Remote UI feature viii Replacing the toner cartridge 10 10 REPORT SETTINGS 12 4 12 31 S Safety instructions xvii SCAN key 1 5 Scan mode 1 8 Scanner feature vii Scanning 7 1 Scanning area 1 3 2 4 Scanning d...

Page 314: ... guides 1 2 2 7 Slide guides for multi purpose tray 1 3 Specifications Copier 13 3 Facsimile 13 4 General 13 2 Printer 13 4 Send feature 13 6 Telephone 13 6 Specifying destinations 4 40 Standby mode Copy 1 8 Log in 1 8 Scan 1 8 Send Fax 1 8 Start key 1 6 Stop Reset key 1 6 Storing Editing Address Book 4 11 Coded dial codes 4 12 Group addresses 4 29 One touch keys 4 12 System Manager settings viii ...

Page 315: ...11 1 Two sided copying 3 14 TX RX SETTINGS 12 4 12 11 U USB memory 7 4 USB memory port 1 2 USB port 1 4 USER S DATA LIST Printing 12 2 Using Address Book key 4 46 Coded dial codes 4 42 Group addresses 4 44 One Touch keys 4 40 V View Settings key 1 5 VOLUME CONTROL 12 4 12 6 Z Zoom ratio Preset zoom 3 7 Zoom designation 3 9 ...

Page 316: ...e de l Industrie 92414 Courbevoie Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPAÑA S A c Joaquín Costa 41 28002 Madrid Spain CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY L...

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