Allegion Schlage D Series, Manual

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22 • Schlage • Primus service manual
Key control procedures: dealer controlled systems
Key control procedures: dealer controlled systems
Identification cards
The dealer is responsible for stocking ID cards for levels 1, 1+,
2, 7 and 8 and verifying all authorized signatures to issue new
keys as key blanks are not permitted to be sold to end users.
The card for each level bears a unique colored stripe, dealer
information and a signature panel on the back. When
receiving an order for new keys, it is the responsibility of the
dealer to verify the signature on the back of the card.
ID Cards
(Order in multiples of 50)
Level 1 40-061
Level 1+ 40-065
Level 2 40-062
Everest Primus 40-060*
* Specify level 7 or 8
ID Cards
(Order in multiples of 50)
000001
123456
Level 1 40-061-XP
Level 1+ 40-065-XP
Level 2 40-062-XP
Everest Primus 40-060-XP*
* Specify level 7 or 8
Restricted key order form
The Restricted Key Order Form is available for no charge and
makes the process of tracking keys very easy. If used with a
manual credit card machine, the form is able to be imprinted
with the numbers embossed on the card and
provides space to complete the number of keys requested as
well as the key symbol or bitting. The end user receives one
copy for his records and the dealer retains a copy in his records.
Primus control register MS-E160
Though not required, dealers should use this form (or create
their own form) to track key issues, inaccurate cuts, key blank
shipments received and discrepancies.
Issuing ID cards
It is recommended that the dealer consistently use one of
the following procedures to issue ID cards to end user
customers.
1. Issue a card to each end user or authorized signatory.
The end user must keep the card and present it each time
a key is requested. Verify the signature with the back of
the card and verify the validity of the card in the log book.
2. Issue a card to each end user or authorized signatory.
Keep all signed cards in a secure location with the key
records. Verify the signature on the back of the card and
validity of the card in the log book each time a key is
requested.
3. When multiple signatures are required, use the Primus
Signature Card. This can be used in addition to or instead
of ID cards for the Dealer Levels. This method should not
be used with Level 1 as the end user may request keys
from any Level 1 dealer.
Managing lost, stolen or invalidated
cards
Each ID card has a unique serial number in the lower right
corner. If a card is reported lost or stolen or a
business changes authorized personnel and a previously
authorized card holder refuses to surrender a card, the dealer
must note in his log that the card is no longer valid to obtain
keys.
Card serial number and signature verification should be part
of every key authorization.
Managing key blank inventory
It is important to keep an accurate record of key blank
inventory and a detailed log of keys issued in case a question
arises from an end user or law enforcement agency.
Each incoming order of Primus blanks should be logged with
a transaction on a Restricted Key Order Form, signed and
dated by the employee who received and counted the blanks.
All inaccurate cuts should also be documented on one of
these forms, signed and dated by the employee who handled
the transaction and logged into the main book.
The total number of key blanks received, minus
inaccurate cuts and keys issued, should always equal the
number still on hand. The dealer should reconcile the log
periodically and also log and discrepancies at that time.
Discrepancies may indicate a breach in security or a careless
employee.