Scanning
176
Xerox
®
WorkCentre
®
6655 Color Multifunction Printer
System Administrator Guide
Adding Document Management Fields
You can add fields to the template to help you manage scanned image files. The fields display when you
select the template at the control panel. You can type in details about the document you are scanning.
This information is filed with each scanned image file in the Job Log. Third-party software uses the Job
Log to access and retrieve information associated with scanned files.
1.
Under Document Management Fields, click
Add
.
2.
Type a name for Field Name using up to
128
characters. The Field Name text is not shown at the
control panel. Third-party software uses the name to access the Document Management
information. This field is required.
3.
To allow users to modify the Field Label field, select
Editable
next to User Editable. The Field Label
identifies the purpose of this field to the user. Select
Not Editable
to prevent users from changing
the value. The field does not appear on the control panel, and the text typed for the Default Value
field is used.
4.
If you selected Not Editable, type a Default Value. The Default Value is optional if you selected
Editable.
5.
Select
Require User Input
to prompt the user to type data for this document management field
before scanning.
6.
Select
Mask User Input
to prevent typed input from appearing at the control panel. Select
Record
User Input in Job Log
to write any masked data to the Job Log file. Consider data security issues
before selecting this option.
7.
Validate Data Before Scanning options can be available if validation servers are configured for the
printer.
8.
Click
Apply
to save the new settings or
Cancel
to return to the previous screen.
Configuring Other Default Template Scanning Options
1.
Click
Edit
to edit the following settings. For details, see the CentreWare Internet Services Help.
−
Workflow Scanning
−
Advanced Settings
−
Layout Adjustment
−
Filing Options
−
Filename Extension
−
Report Options
−
Workflow Scanning Image Settings
−
Compression Capability
2.
To restore the Default Template to its original settings, click
Apply Factory Default Settings
. This
action deletes any custom settings applied to the Default Template.
