Oki B2520, Руководство пользователя

Страница: 58 / 73

B2520 / B2540
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Manage the address book
When you are working in the directory, you can perform different
operations
:
- print a list of contacts in your address book,
- delete a contact or a group in your address book,
- search for a contact or a group of contacts in the
address book using the first letters of the name,
- check the datasheet of a contact or a group in order
to modify it.
Modify the information related to a
contact
1 Select the contact whose data you want to
modify, using the mouse
.
2 Click on
P
ROPERTIES
.
3 Make the necessary changes in the window
A
DDRESS BOOK
.
4 Click
on OK .
Modify a group
1
Select the group in the address book list.
2
Cllick on P
ROPERTIES
.
3
Make the necessary changes.
4
Click on OK .
Delete a contact or a group from the
address book
1 Select the name of the contact or the name of the
group you want to delete, using the mouse
.
2
Click on D
ELETE
.
Print the address book
1
Click on P
RINT
.
The list of the address book is printed on the
terminal (if no contact is selected)
.
Import or export a directory
Import a directory
Importing a directory makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Directories can be
imported from files in EAB format. EAB files are
automatically generated during export.
1 Select
I
MPORT
in the menu F
ILE
of the
window A
DDRESS BOOK
.
2 Select the file to import, click on
O
PEN
.
Save your address book
This operation lets you save your address book to a file in EAB
format
.
1 Select
E
XPORT
in the menu F
ILE
of the
window A
DDRESS BOOK
.
2 Enter the name of the file and select the
destination directory, then
click on S
AVE
.
Fax communications
The fax communication enables you to:
- send documents as faxes from one of the scanners
of your terminal, from the hard disk or from the
screen of your PC,
- to receive fax documents,
- to monitor communications through various services:
the inbox, the outbox, the sent items, the outbox log
and the inbox log.
Parameters are available to modify the way your terminal
works with regard to fax communications. You can modify
these parameters to adapt the fax communications to
your requirements. For this procedure, refer to paragraph
Fax parameters , page 61.
When a contact is deleted from the
directory, it is automatically deleted
from any group in which it may be
included.