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B2520 / B2540
Directory
Your multifunction machine lets you create a
directory by memorizing subscriber records and
subscriber lists. Your machine can store up to 250
subscriber records, which you can group in 20
subscriber lists.
For all subscriber records or subscriber lists you
may create, consult, modify or delete contents.
You can also print the directory.
Furthermore, your machine lets you create and
manage your phone directory from your PC Kit.
For more information on this feature, refer to
chapter
Creating subscribers record
To create subscribers record:
11 - DIRECTORY / NEW CONTACT
1
Press on , enter
11
with the digital keypad.
2
Enter the
NAME
of your contact with the
alphanumerical keypad (20 characters
maximum), confirm with
OK
.
3
Enter the
TEL
number of your contact with
the digital keypad (30 digits maximum),
confirm with
OK
.
4
Choose the
RECORD NO
from your directory
with the digital keypad or accept the
displayed number, and confirm with
OK
.
At this stage, you may associate an e-mail
address or an FTP address to your
subscriber. If you do not wish to do so,
confirm with
OK
and refer to step
5
.
To associate an e-mail address:
• Enter the E-Mail address of your
subscriber and confirm with
OK
.
• Define the attachment format (Image or
PDF) then confirm with
OK
.
• Refer to step
5
.
Or to associate an FTP address :
• Do not enter the e-mail address and
confirm with
OK
.
• Enter the FTP address of the contact (for
example: 134.1.22.9), then confirm with
OK
.
• Enter the FTP user name (for example:
Durand) then confirm with
OK
.
• Enter the
password
of the FTP user, then
confirm with
OK
.
• If necessary, enter the file destination
directory (when this field is not
completed, the files are stored directly
under the root) of the FTP server (for
example: server name / Durand).
Confirm with
OK
.
• Define the attachment format (Image or
PDF) then confirm with
OK
.
• Refer to step
5
.
5
Select
W. ASSOC. KEY
if you want to assign
a shortcut key (letter) to your subscriber
record. The first available letter appears, use
or to choose another letter. Confirm
with
OK
.
6
Select the appropriate transmission
RATE
to
send faxes among the values 2400, 4800,
7200, 9600, 12000, 14400 and 33600 using
or . Confirm with
O
K.
The maximum speed can be used if the
telephone line is of good quality, meaning
appropriate, without echo.
Creating subscribers list
To create subscribers list:
12 - DIRECTORY / NEW GROUP
1
Press on , enter
12
with the digital keypad.
2
Enter the
LIST
NAME
with the
alphanumerical keypad (20 characters
maximum), confirm with
OK
.
3
CALLED NUMBER
: use or to select
from existing records the contacts of your
list and confirm with
OK
. Repeat this
operation for each subscriber you want to
add to your list.
4
Enter the
LIST NUMBER
assigned to your
list with the digital keypad or accept the
displayed number, and confirm with
OK
.
Modifying a record
To modify a subscribers record or list:
13 - DIRECTORY / MODIFY
1
Press , enter
13
with the digital keypad.
2
With or , browse the directory and select
the record or list you want to modify by
pressing
OK
.
3
With or , browse the entries of the
selected record or list. Press on
OK
when the
entry you want to modify appears on screen.
4
The cursor appears at the end of the line.
Press on
C
to delete characters.
If your multifunction machine is
connected to a PABX, you may insert a
pause for dial tone after the outgoing
local prefix dialling. To do so, insert the
character "
/
" after the local prefix.
In the directory, the letter G placed
next to a name identifies a subscribers
group.
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