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Security Procedures
Kaba Ilco Lodging Access Control System
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9.2.3 Safe Storage of Staff Keycards (when not in use)
For the highest possible security, it is common practice to ensure that valid Staff
keycards do not leave the premises.
This can be accomplished either by encoding new
Sub-master keycards each day, with an expiry time of one night, or by storing the
keycards between shifts.
Storing valid keycards is perfectly acceptable as long as the returned keycards are
properly secured when not in use. For reissuing the same keycard each day, it is helpful
to make keycards identifiable. Keycards with embossed sequence ids are available from
Kaba Ilco. This sequence id also provides the ability to check that the key-card issued is
the same as the one being returned, without using the readback function.
9.2.4 Keycards that are Used Infrequently
All keycards that are used infrequently should be accounted for regularly. In general, it is
good security policy to issue keycards only to those who have a need for them. It is a
common error to issue high level Master Entry keycards or Authorization keycards to
senior staff members that they rarely use. Keycards rarely used are rarely accounted for.
Consequently, a keycard may be missing for some time before its loss is noticed.
Keycards should be issued on the basis of their projected use. All valid keycards should
be kept in a secure location when not in use.
9.2.5 Access to Keycards
Keycards should be restricted to those who require them, and each person should be
issued the lowest level keycard that they require. However, the system offers enough
security to allow even relatively junior staff a high level key-card. For example, if a valet
has duties which require entry into rooms in three different groups, it makes much more
sense to issue an Area or Zone keycard, or even a Bellman’s Master, than it does to issue
several Group keycards.
9.2.6 Access to Emergency Keycards
In general, the Emergency keycard should be available but not in circulation. With the
exception of its ability to override the deadbolt/privacy lock, and the other lockouts, its
functions are the same as those of the Grand Master keycard.
Some properties do prefer that their security officers carry the Emergency keycard in the
event that they must urgently enter a double-locked room. However, security officers
carrying the Emergency keycard should be careful when opening doors routinely. They
should check the indicator light that shows a guest does not want to be disturbed.