Xerox WORKCENTRE 7425, User Manual

Page: 140 / 266

Scanning
WorkCentre 7425/7428/7435
User Guide 140
Selecting New Email Settings to Send Scanned Image Attachments
To send scanned images as attachments in an email without using a profile:
1. Access the Xerox Scan Utility on your computer:
• Windows : Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan
Utility
. If the icon does not appear in the taskbar, click
Start
, select
All Programs
(or
Programs
if you are using Windows Classic View), select Xerox Office Printing , select Scanning , then
select
Xerox Scan Utility
.
•
Macintosh
: Click the
Xerox Scan Utility
icon in the dock, or navigate to
Applications/Xerox/Xerox Scan Utility and double-click on Xerox Scan Utility.app .
2. Select the Scan to Email tab.
3. Select one or more images you want to send in an email.
4. Enter a name in the
Base Attachment Name field. The Xerox Scan Utility appends the scan date
and time information for each image to the end of the file name.
Note: For example, if you scan an image at 10:15:07 AM on April 27, 2008, select PDF as the file
name extension, then enter the new file name
report
in the
Base Attachment Name
field, the
actual file name becomes: report_2008-04-27_10.15.07.pdf .
5. Enter the appropriate information in the
To
,
CC
,
Subject
, and
Message
fields.
6. Click the
Copy to Email
button to open your email application. The selected images are attached
to the email message.
7. If desired, make additional changes to the email message, then send the email.
Copy to Folder Tab
When copying scanned images to a folder, you can use a folder profile that has been saved with
specific settings.
Using a Folder Profile When Copying Scanned Images to a Folder
You can create a folder profile to save folder destinations that you frequently use. To copy scanned
images to a folder using a folder profile:
1. Access the Xerox Scan Utility on your computer:
• Windows : Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan
Utility
. If the icon does not appear in the taskbar, click
Start
, select
All Programs
(or
Programs
if you are using Windows Classic View), select Xerox Office Printing , select Scanning , then
select
Xerox Scan Utility
.
•
Macintosh
: Click the
Xerox Scan Utility
icon in the dock, or navigate to
Applications/Xerox/Xerox Scan Utility and double-click on Xerox Scan Utility.app .
2. Select the Copy to Folder tab.
3. Select one or more images you want to copy.
4. Select the profile you want to use from the list displayed in the
Folder Profiles field drop-down list.