Scan to PC
WorkCentre 7425/7428/7435
User Guide
139
Using the Scan to Email and Copy to Folder Tools
Use the
Scan to Email
or
Copy to Folder
tools in the Xerox Scan Utility to attach scanned images to
email messages or copy them to local or network folders.
•
Scan to Email Tab
on page 139
•
Using an Email Profile for Scanned Image Attachments
on page 139
•
Selecting New Email Settings to Send Scanned Image Attachments
on page 140
•
Copy to Folder Tab
on page 140
•
Using a Folder Profile When Copying Scanned Images to a Folder
on page 140
•
Selecting New Folder Settings When Copying Scanned Images to a Folder
on page 141
•
Deleting Image Files Using the Xerox Scan Utility
on page 141
Scan to Email Tab
When sending scanned images as attachments to email, you can use a saved email profile or manually
enter one or more addresses, a subject and message text.
Using an Email Profile for Scanned Image Attachments
To send scanned images as attachments in an email using an email profile:
1. Access the Xerox Scan Utility on your computer:
•
Windows
: Right-click the
Xerox Scan Utility
icon in the taskbar, then select
Open Xerox Scan
Utility
. If the icon does not appear in the taskbar, click
Start
, select
All
Programs
(or
Programs
if you are using Windows Classic View), select
Xerox Office Printing
, select
Scanning
, then
select
Xerox Scan Utility
.
•
Macintosh
: Click the
Xerox Scan Utility
icon in the dock, or navigate to
Applications/Xerox/Xerox Scan Utility
and double-click on
Xerox Scan Utility.app
.
2. Select the
Scan to Email
.
3. Select one or more images you want to send in an email.
4. Select the profile you want to use from the
Email Profiles
drop-down list.
The fields for
Attachment Base Name
,
To
,
CC
,
Subject
, and
Message
display information that
applies to the saved profile.
5. If desired, enter a different name in the
Base Attachment Name
field and select new email
settings. The Xerox Scan Utility adds the scan date and time information for each image to the end
of the file name.
Note:
For example, if you scan an image at 10:15:07 AM on April 27, 2008, select PDF as the file
name extension, then enter the new file name
report
in the
Base Attachment Name
field, the
actual file name becomes:
report_2008-04-27_10.15.07.pdf
.
6. Click the
Copy to Email
button to open your email application. The selected images are attached
to the email.
7. If desired, make additional changes to the email message, then send the email.
8. For more information, see
Managing Xerox Scan Utility Folder and Email Profiles
on page 136.
Summary of Contents for WORKCENTRE 7425
Page 1: ......
Page 10: ...WorkCentre 7425 7428 7435 User Guide 10...
Page 18: ...Safety WorkCentre 7425 7428 7435 User Guide 18...
Page 86: ...Printing WorkCentre 7425 7428 7435 User Guide 86...
Page 87: ...87 Copying This chapter includes Basic Copying on page 88 Adjusting Copy Options on page 90 5...
Page 110: ...Copying WorkCentre 7425 7428 7435 User Guide 110...
Page 124: ...Faxing WorkCentre 7425 7428 7435 User Guide 124...
Page 150: ...Scanning WorkCentre 7425 7428 7435 User Guide 150...
Page 246: ...Product Specifications WorkCentre 7425 7428 7435 User Guide 246...
Page 258: ...Regulatory Information WorkCentre 7425 7428 7435 User Guide 258...
