Xerox WORKCENTRE 7425, User Manual

Page: 136 / 266

Scanning
WorkCentre 7425/7428/7435
User Guide 136
Creating Unique Image File Names
When each image is scanned, it is saved with a default file name indicating the date and time the
image was scanned. The file name displays the format DOC_yyyy-mm-day_hh.mm.ss.xxx representing
year-month-date_hour.minute.second.file type extension .
For example, the filename DOC_2008-07-01_13.45.15.pdf indicates that the image was scanned on
July 1, 2008, at 1:45:15 PM and is a PDF file.
When you assign a name to scanned images, the images display with the date and time each image
was scanned appended to the name. See the following two examples:
•
If you enter the name report as the new name for an image that was scanned at 1:45:15 PM on
July 1, 2008, the new image name is:
report_2008-07-01_13.45.15.xxx
.
• If you enter the name
report
for several images that were scanned at varying times on July 1,
2008, the new names are: report_2008-07-01_13.45.15.xxx , report_2008-07-01_13.45.25.xxx ,
and
report_2008-07-01_13.47.32.xxx
. The date and time information is unique for all scanned
images.
Deleting Scan Templates
To delete a scan template:
1. Access the Xerox Scan Utility on your computer:
• Windows : Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan
Utility
. If the icon does not appear in the taskbar, click
Start
, select
All Programs
(or
Programs
if you are using Windows Classic View), select Xerox Office Printing , select Scanning , then
select
Xerox Scan Utility
.
•
Macintosh
: Click the
Xerox Scan Utility
icon in the dock, or navigate to
Applications/Xerox/Xerox Scan Utility and double-click on Xerox Scan Utility.app .
2. Select the Scan Settings tab.
3. Select the template you want to delete in the Saved Template Settings drop-down list.
4. Click the Delete button.
5. When prompted, confirm that you want to delete the template. The template will be deleted from
the template list in Xerox Scan Utility and from the template list on the printer’s control panel.
Managing Xerox Scan Utility Folder and Email Profiles
This section includes:
•
Creating or Editing Email Profiles on page 137
• Deleting Email Profiles on page 137
• Creating or Editing Folder Profiles on page 137
• Deleting Folder Profiles on page 138
With the Xerox Scan Utility, you can create profiles to be reused when sending scanned images as
email attachments or when copying scanned images to specific folders. Profiles eliminate the need for
re-entering the same email or folder destination information.