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Xerox WorkCentre 4118 System Administration Guide

Fax

Information Checklist

Before starting the installation procedures, please ensure the following items are available or
have been performed: Configuration can also be performed using Xerox CentreWare (

Refer

to “Network Installation Using Internet Services” on page 7-1

If problems are encountered during the WorkCentre 4118 installation, refer to the Problem
Solving chapter for assistance.

Item

Ensure the

WorkCentre 4118

is fully functioning prior to installation.

Customer

Ensure the

WorkCentre 4118

is connected to the telephone line.

Customer

Summary of Contents for WorkCentre 4118

Page 1: ...WorkCentre 4118 System Administration Guide...

Page 2: ...lowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays lo...

Page 3: ...ist 2 2 Ethernet Port 2 3 Ethernet Port Setup 2 3 Basic TCP IP Settings 2 5 Installation Procedure 2 5 Enabling or Disabling TCP IP 2 6 Network Communication Setup 2 7 Workstation Setup 2 11 Test Prin...

Page 4: ...5 3 Installation Procedure 5 3 Network Communication Setup 5 3 Printer Driver Installation 5 5 Installation Procedure 5 5 Setting the Printer Driver 5 5 Test Print 5 7 6 Advanced TCP IP Setup 6 1 Intr...

Page 5: ...Test Print or Scan 8 11 Installing the Linux Print Driver 8 12 9 Fax 9 1 Introduction 9 1 Information Checklist 9 2 Fax Setup using Internet Services 9 3 Enabling Internet Services 9 3 Fax General Se...

Page 6: ...Xerox WorkCentre 4118 System Administration Guide Table of Contents Upgrading Firmware 10 8 Obtaining Assistance 10 9 11Problem Solving 11 1 Introduction 11 1 Problem Solving Procedure 11 2 12Glossar...

Page 7: ...hank you for choosing the WorkCentre 4118 These products have been designed for ease of use but to use your machine to its fullest potential take some time to read the User Guide Introduction 1 2 Abou...

Page 8: ...18 pages per minute letter as standard Options available include an additional Paper Tray Document Feeder Foreign Interface Stand and the Network Kit The Network Kit enable network printing including...

Page 9: ...asise the selection of a feature mode or button Select the paper supply source required by pressing Paper Supply Notes Located in the margins and used to provide additional or useful information about...

Page 10: ...em Administration Guide Welcome Related Information Sources Information available for the products consists of This System Administration Guide The Quick Use Guide The Quick Install Sheets The User Gu...

Page 11: ...ace below to make a note of the machine serial number ____________________________________________ To access the serial number open the side cover using the release latch and then open the front door...

Page 12: ...Page 1 6 Xerox WorkCentre 4118 System Administration Guide Welcome...

Page 13: ...ion This chapter explains how to make the basic settings to install the WorkCentre 4118 on a network The physical connection is Ethernet and the addressing protocols are provided by TCP IP The followi...

Page 14: ...il instructed to do so Item By An existing operational network utilizing TCP IP is required these procedures are not designed to install a network Customer A suitable network cable Customer If you are...

Page 15: ...lowing steps Connect the device to the network outlet or cable Press the Machine Status button 1 2 3 Press or until System Admin Tools displays and press Enter If the System Admin Tools have been pass...

Page 16: ...Network Installation Setup the TCP IP addresses see Basic TCP IP Settings on page 2 5 6 Press Enter to set the speed Ethernet Speed 7 Press or to display the appropriate speed and press Enter The cho...

Page 17: ...ed to obtain the following TCP IP Address Gateway Address Subnet Mask Address Primary DNS Server Address Installation Procedure There are three stages required to install the WorkCentre 4118 in a TCP...

Page 18: ...Admin Tools displays and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter System Admin Tools Passcode Protect 3 Press or until Network Setup dis...

Page 19: ...s the Machine Status button 6 Press or until Setup displays and press Enter To enable TCP IP press or until Enable displays and press Enter Otherwise select Disable and press Enter TCP IP Setup 1 2 3...

Page 20: ...eet to check the addresses see the User Guide for printing reports 5 Press or until Configure Network displays and press Enter Network Setup Config Network 6 Press or until TCP IP displays and press E...

Page 21: ...ll need to know the following information The IP address The subnet mask if required The Gateway address if required The primary and Secondary DNS address if required Ensure the Ethernet Port has been...

Page 22: ...k displays and press Enter Network Setup Config Network 6 Press or until Manual displays and press Enter Config Network Manual 7 For each address press or until the required setting displays and press...

Page 23: ...as been installed on the network correctly a test print should be submitted from a client workstation Perform the following steps Ensure the print driver is installed on every workstation that will be...

Page 24: ...Page 2 12 Xerox WorkCentre 4118 System Administration Guide Basic Network Installation...

Page 25: ...e Page 3 1 3 NetWare Introduction This chapter explains how to install the WorkCentre 4118 on the various NetWare networks The following information is provided Information Checklist 3 2 NetWare Envir...

Page 26: ...NetWare network is required these procedures are not designed to install a NetWare network Customer NetWare client server and operating system software version 4 x 5 x and 6 x Customer Install the pr...

Page 27: ...supported by installing Novell Distributed Printing System NDPS over IP networks using the LPR protocol The NetWare versions and protocols supported in this chapter are as follows NetWare Versions su...

Page 28: ...w NDPS Printer object in the appropriate container Enter a name and select Create Choose the appropriate NDPS Manager and select the Novell Printer Gateway Select OK You can choose a printer type at t...

Page 29: ...the print driver is installed on every workstation that will be sending jobs to the device Open a document on a client workstation Select the WorkCentre 4118 as the printer for sending documents to Pr...

Page 30: ...Page 3 6 Xerox WorkCentre 4118 System Administration Guide NetWare...

Page 31: ...age 4 1 4 Print Driver Installation for Networked Printers Introduction This chapter explains how to install the print drivers for networked printers The following information is provided Information...

Page 32: ...the driver installation procedures please ensure the following items are available or have been performed If problems are encountered during the WorkCentre 4118 installation refer to the Problem Solv...

Page 33: ...onment Choose from Windows XP TCP IP see 4 4 Windows 2000 TCP IP see 4 5 Windows NT V4 0 TCP IP see 4 7 Windows 98 Millennium Edition see 4 8 Windows XP IPP see 4 9 Windows 2000 IPP see 4 10 Apple Mac...

Page 34: ...alog box Select Standard TCP IP Port and select Next to display the Add Standard TCP IP Port dialog box Enter the IP Address of the printer in the Name or address of printer field you can optionally e...

Page 35: ...essage regarding the printing of a test page Select Finish to accept the Yes choice Continue with Test Print on page 4 14 Windows 2000 TCP IP NOTE Windows 2000 supports printing via TCP IP as standard...

Page 36: ...rd will then request that you select the driver to be used for this printer Insert the CD containing the WorkCentre 4118 drivers and select Have Disk Browse to the required Windows 2000 driver on the...

Page 37: ...to display the Printer Ports dialog box Select LPR Port and select New Port to display the Add LPR compatible printer dialog box Enter the IP Address of the printer in the Name or address of server p...

Page 38: ...ialog box displays with a message regarding the printing of a test page Select Finish to accept the Yes choice Continue with Test Print on page 4 14 Windows 98 Me NOTE Prior to starting the setup proc...

Page 39: ...p aaa bbb ccc ddd or http printer host name where aaa bbb ccc ddd is the IP address of the WorkCentre 4118 and printer host name is the host name of the WorkCentre 4118 registered with a DNS server Th...

Page 40: ...rinter host name where aaa bbb ccc ddd is the IP address of the WorkCentre 4118 and printer host name is the host name of the WorkCentre 4118 registered with a DNS server The Add Printer Wizard will t...

Page 41: ...5N00021 Double click on Mac Installer and follow the instructions Go to Printer Setup Utility and click Add All IP printers on the subnet will be listed Select Xerox from the Print Using drop down men...

Page 42: ...on enabling AppleTalk on the WorkCentre 4118 refer to Network Communication Setup on page 5 3 Use the instructions below to add a printer with AppleTalk Select Go Select Utilities Select Printer Setup...

Page 43: ...y and click Add Select IP Printer Select Internet Printing Protocol from the drop down menu Enter the IP Address of the WorkCentre 4118 in Address Select Xerox from the Print Using drop down menu Sele...

Page 44: ...llowing steps Open a document on a client workstation Select the WorkCentre 4118 as the printer for sending documents to Print the document on the device and verify that it prints correctly Ensure the...

Page 45: ...age 5 1 5 AppleTalk Introduction This chapter explains how to install the WorkCentre 4118 on an AppleTalk network The following information is provided Information Checklist 5 2 AppleTalk Installation...

Page 46: ...refer to the Problem Solving chapter for assistance Item By An existing operational AppleTalk network with Macintosh workstation computers equipped with Ethernet network interface cards are required...

Page 47: ...nd configured correctly Network Communication Setup This procedure is used to setup the network communication parameters of the WorkCentre 4118 At the WorkCentre 4118 perform these steps HINT Xerox Ce...

Page 48: ...Driver see Printer Driver Installation on page 5 5 4 Press or until Network Setup displays and press Enter System Admin Tools Network Setup 5 Press or until Configure Network displays and press Enter...

Page 49: ...ge 5 3 Select Printer Setup Utility and click the Add button Choose AppleTalk from the drop down menu All printers on the subnet will be listed Choose the WorkCentre 4118 Choose Xerox from the Printer...

Page 50: ...the printer is on and that AppleTalk has been enabled see Network Communication Setup on page 5 3 On the Apple menu select Mac Print Utility This automatically searches for the printer Select Appleta...

Page 51: ...document on a client workstation Select the WorkCentre 4118 as the printer for sending documents to Print the document on the device and verify that it prints correctly Ensure the print driver is ins...

Page 52: ...Page 5 8 Xerox WorkCentre 4118 System Administration Guide AppleTalk...

Page 53: ...IP Setup Introduction This chapter explains how to change TCP IP settings for your specific network requirements The following information is provided Information Checklist 6 2 Enabling Disabling LPR...

Page 54: ...r have been performed If problems are encountered during the WorkCentre 4118 installation refer to the Problem Solving chapter for assistance Item By An existing operational network utilizing TCP IP i...

Page 55: ...orkCentre 4118 perform these steps Ensure the basic TCP IP settings have been made see Basic TCP IP Settings on page 2 5 Press the Machine Status button 1 2 3 Press or until System Admin Tools display...

Page 56: ...int jobs to the default port number 515 To change Port number see Using CentreWare Internet Services on page 7 3 6 6 Press or until TCP IP displays and press Enter Config Network TCP IP 7 Press or unt...

Page 57: ...the default port 9100 this is the industry standard To change Port number see Using CentreWare Internet Services on page 7 3 To enable the Raw Printing port at the WorkCentre 4118 perform these steps...

Page 58: ...or until Configure Network displays and press Enter Network Setup Config Network 6 Press or until TCP IP displays and press Enter Config Network TCP IP 7 Press or until Manual displays and press Enter...

Page 59: ...Administration Guide Page 6 7 Advanced TCP IP Setup 9 To enable or disable Raw Printing press or until the required setting Enable or Disable displays enter the port number using the keyboard and pre...

Page 60: ...sic TCP IP settings have been made see Basic TCP IP Settings on page 2 5 Press the Machine Status button 1 2 3 Press or until System Admin Tools displays and press Enter If the System Admin Tools have...

Page 61: ...l TCP IP displays and press Enter Config Network TCP IP 7 Press or until Manual displays and press Enter TCP IP Manual 8 Press or until HTTP displays and press Enter Manual HTTP 9 To enable or disable...

Page 62: ...Page 6 10 Xerox WorkCentre 4118 System Administration Guide Advanced TCP IP Setup...

Page 63: ...uction This chapter explains how to enable and use the Internet Services to install the WorkCentre 4118 on the network The following information is provided Information Checklist 7 2 Using CentreWare...

Page 64: ...Problem Solving chapter for assistance Item By An existing operational workstation with TCP IP Internet or Intranet accessibility is required These procedures are not intended to install the TCP IP st...

Page 65: ...ctions and settings needed to install WorkCentre 4118 on a network can be made using Internet Services eliminating steps that would otherwise need to be performed at the WorkCentre 4118 Control Panel...

Page 66: ...ion Using Internet Services Network Communication Setup Network Communication Setup requires that the WorkCentre 4118 is connected to the network and that the TCP IP address settings are made see Basi...

Page 67: ...ervices At a client workstation on the network launch the Internet Browser Access CentreWare Internet Services In the URL field enter http followed by the IP Address of the WorkCentre 4118 Then select...

Page 68: ...od of configuring the device settings in order to successfully complete installation on a network Instructions are provided for configuring the device for the following network environments Refer to t...

Page 69: ...ces Home Page for the WorkCentre 4118 select the Properties tab Select the plus symbol to the left of the Connectivity folder in the Properties frame and then select the symbol to the left of the Phys...

Page 70: ...omplete the installation of the WorkCentre 4118 perform these steps Enable CentreWare Internet Services see Enabling Internet Services on page 7 5 At the CentreWare Internet Services Home Page for the...

Page 71: ...be submitted from a client workstation Perform the following steps Open a document on a client workstation Select the WorkCentre 4118 in the Chooser as the printer to which the selected document will...

Page 72: ...ttings for the device will have been setup when completing the Enabling CentreWare Internet Services section To complete the installation of the device perform these steps Enable CentreWare Internet S...

Page 73: ...Subnet Mask Enter the Gateway Address Check the DNS Settings details and if necessary enter the correct information required Scroll down the screen and check the SLP Configuration details and if nece...

Page 74: ...on a client workstation Select the device as the printer to which the selected document will be sent Print the document on the device and verify that it prints correctly Ensure the driver is installed...

Page 75: ...ect information Make the following selections and settings in the SNMP Properties section of the frame Select the checkbox to enable the SNMP Protocol Click the Edit button to configure SNMP You can c...

Page 76: ...umber In the Traps section enter the Trap Community Name and check the boxes corresponding to the required Traps to be Received Click the Apply button to implement any changes and return to the first...

Page 77: ...o the left of the Connectivity folder in the Properties frame and then select the symbol to the left of the Protocols folder Select SSPD and check the Protocol Configuration details are correct If any...

Page 78: ...the installation of the device perform these steps Enable CentreWare Internet Services see Enabling Internet Services on page 7 5 At the CentreWare Internet Services Home Page for the WorkCentre 4118...

Page 79: ...he device has been installed on the network correctly a test print should be submitted from a client workstation Perform the following steps Open a document on a client workstation Select the device a...

Page 80: ...lation of the WorkCentre 4118 perform these steps Enable CentreWare Internet Services see Enabling Internet Services on page 7 5 At the CentreWare Internet Services Home Page for the WorkCentre 4118 s...

Page 81: ...lient workstation Perform the following steps Open a document on a client workstation Select the device as the printer to which the selected document will be sent Print the document on the device and...

Page 82: ...me Page for the WorkCentre 4118 select the Properties tab Select the plus symbol to the left of the Connectivity folder in the Properties frame and then select the symbol to the left of the Protocols...

Page 83: ...embedded HTTP Server Home Page In the URL field enter the IP Address of the WorkCentre 4118 Example If the IP Address is 192 168 100 100 enter the following in the URL field http 192 168 100 100 Verif...

Page 84: ...re Internet Services Home Page for the WorkCentre 4118 select the Properties tab Select the plus symbol to the left of the Connectivity folder in the Properties frame and then select the symbol to the...

Page 85: ...embedded HTTP Server Home Page In the URL field enter the IP Address of the WorkCentre 4118 Example If the IP Address is 192 168 100 100 enter the following in the URL field http 192 168 100 100 Verif...

Page 86: ...Page 7 24 Xerox WorkCentre 4118 System Administration Guide Network Installation Using Internet Services...

Page 87: ...chapter explains how to install the workstation drivers for local connection of the WorkCentre 4118 The following information is provided Information Checklist 8 2 Installation Procedure 8 3 Installi...

Page 88: ...WorkCentre 4118 installation refer to the Problem Solving chapter for assistance NOTE The installation procedures will install the WorkCentre 4118 on the host workstation The procedure is not intended...

Page 89: ...WorkCentre 4118 can be connected directly to the parallel port or USB of a host workstation A document file can be sent or received from the host workstation via the appropriate port to the WorkCentr...

Page 90: ...with your PostScript Network kit Double click the CD icon that appears on the Macintosh desktop Double click the Installer folder Double click the Printer folder Double click the Xerox WorkCentre 411...

Page 91: ...ed with your PostScript Network kit Double click the CD icon that appears on the Macintosh desktop Double click the Installer folder Double click MAC TWAIN folder Double click Xerox Scan Thru installe...

Page 92: ...or the local port Insert the Xerox Drivers CD into the CD drive Within a few seconds the CD should start automatically and present you with the opening screen If this does not happen go to the Star t...

Page 93: ...n summarizes your selections Either Click Back to reselect or Click Next to install your selections When the setup has completed click Finish Switch off the printer and connect the Parallel or USB cab...

Page 94: ...his window will vary according to the operating system from the Start Settings menu or directly from the Start menu The Printers and Faxes window displays NOTE This window will have a different appear...

Page 95: ...ocal Connection A properties window displays NOTE This window will have a different appearance according to the operating system of the workstation and the type of driver installed The window shown is...

Page 96: ...The Ports tab displays Check the box appropriate to the connection For a parallel connection check LPT1 LPT2 or LPT3 depending on the configuration of the workstation This is usually LPT1 For a USB c...

Page 97: ...selected document on the device and verify that it prints correctly The installation process is now complete If the test print fails refer to the Problem Solving chapter for trouble shooting procedure...

Page 98: ...ter The Add Printer Wizard displays Click Next to continue Select the Manual Selection radio button and click Next Select Xerox WorkCentre 4118 series Scroll to Xerox WC 4118 series PS and click Next...

Page 99: ...System Administration Guide Page 9 1 9 Fax Introduction This chapter explains how to setup the Fax option The following information is provided Information Checklist 9 2 Fax Setup using Internet Serv...

Page 100: ...onfiguration can also be performed using Xerox CentreWare Refer to Network Installation Using Internet Services on page 7 1 If problems are encountered during the WorkCentre 4118 installation refer to...

Page 101: ...se instructions to set up fax using CentreWare Internet Services Enable CentreWare Internet Services see Enabling Internet Services on page 9 3 At the CentreWare Internet Services Home Page for the Wo...

Page 102: ...add fax numbers individually import these numbers from a comma delimited CSV file and export the number data from the WorkCentre 4118 to a comma delimited CSV file You can also delete all numbers from...

Page 103: ...axes Place a document in the Document Feeder or on the Document Glass Select the Fax key and set any features required Follow the instructions on the display Press the Start button to scan the origina...

Page 104: ...Page 9 6 Xerox WorkCentre 4118 System Administration Guide Fax...

Page 105: ...age 10 1 10 Administration Tools Introduction This chapter explains how to configure or use the various administration tools found in the WorkCentre 4118 The following information is provided Network...

Page 106: ...a hard copy of the network settings Reset NIC To reset the network card Press the Machine Status button 1 2 Press or until System Admin Tools displays and press Enter If the System Admin Tools has alr...

Page 107: ...ess or until System Admin Tools displays and press Enter If the System Admin Tools has already been passcode protected type in the password and press Enter System Admin Tools Passcode Protect 3 Press...

Page 108: ...18 the paper trays and consumables To check the status perform these steps Enable CentreWare Internet Services see Enabling Internet Services on page 10 4 At the CentreWare Internet Services Home Page...

Page 109: ...o print System Data List Network Configuration Sheet PCL Font List PS Font List Fax Phone Book To print a test print file enter the file name or Browse to the file location and select the file Click t...

Page 110: ...ngs of the WorkCentre 4118 To check the configuration perform these steps Enable CentreWare Internet Services see Enabling Internet Services on page 10 4 At the CentreWare Internet Services Home Page...

Page 111: ...h Counters button to show the current status Making General Maintenance Settings Use these instructions to set a number of maintenance items and to change the admin user s name and password To make ge...

Page 112: ...rmware Firmware upgrades my be supplied on a CD or as a download from the internet Use these instructions to install firmware upgrades in the WorkCentre 4118 To upgrade the firmware perform these step...

Page 113: ...t the CentreWare Internet Services Home Page for the WorkCentre 4118 select the Assistance tab To obtain internet assistance for Software Upgrades and Browser Software click the appropriate link in th...

Page 114: ...Page 10 10 Xerox WorkCentre 4118 System Administration Guide Administration Tools...

Page 115: ...WorkCentre 4118 System Administration Guide Page 11 1 11 Problem Solving Introduction This chapter explains the problem solving procedure and how to seek further assistance Problem Solving Procedure...

Page 116: ...at the network cable is connected to the workstation Check that the WorkCentre 4118 print driver is selected at the workstation Check that the software application being used to send print jobs is set...

Page 117: ...dress in the range 169 254 x x during configuration of the PC Driver Software that is loaded on the client workstation that prepares data to be sent to the WorkCentre 4118 It is also called a print dr...

Page 118: ...ecommunications services to reach all of the nodes See also WAN Local Area Network See LAN LPD An acronym for line printer daemon This is a print management program that runs on a host NetWare A netwo...

Page 119: ...their presence to other nodes Server Advertising Protocol See SAP Subnet Mask There are approximately 4 3 billion different addresses in the IP Address range of 000 000 000 000 to 255 255 255 255 Thes...

Page 120: ...Page 12 4 Xerox WorkCentre 4118 System Administration Guide Glossary...

Page 121: ...etting TCP IP Addresses 2 7 Basic TCP IP Settings 2 5 Ethernet Port Setup 2 3 Information Checklist 2 2 Manually setting TCP IP Addresses 2 9 Network Communication Setup 2 7 TCP IP Enabling or Disabli...

Page 122: ...20 L Local Connection 8 1 Information Checklist 8 2 Installation Procedure 8 3 Linux Print Driver Installation 8 12 Macintosh Driver Installation 8 4 Test Print 8 11 Test Scan 8 11 Windows Driver Inst...

Page 123: ...Welcome Center 1 5 Canada 1 5 US 1 5 Workstation Setup 4 3 Apple Mac OSX with AppleTalk 4 12 Apple Mac OSX with Bonjour 4 11 Apple Mac OSX with IPP 4 13 Test Print 4 14 Windows 2000 IPP 4 10 Windows 2...

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