Ricoh Aficio 3035, Operating Instructions Manual

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Preventing Information Leaks
20
2
Specifying Access Permission for Stored
Files
You can specify who is allowed to access stored scan files and files stored in the
Document Server.
You can prevent activities such as the printing or sending of stored files by un-
authorized users.
❖
Access Permission
To limit the use of stored files, you can specify four types of access permis-
sion.
Note
❒
Files can be stored by any user who is allowed to use the Document Server,
scanner function, or fax function.
❒
Using Web Image Monitor, you can check the content of stored files. For
details, see the Web Image Monitor Help.
❒
The default access permission for the file creator (owner) is “Read-on-
ly”.You can also specify the access permission.
❖
Password for Stored Files
Passwords for stored files can be specified by the file creator (owner) or file
administrator.
You can obtain greater protection against the unauthorized use of files.
Read-only In addition to checking the content of and in-
formation about stored files, you can also
print and send the files.
Edit You can change the print settings for stored
files. This includes permission to view files.
Edit / Delete You can delete stored files.
This includes permission to view and edit
files.
Full Control You can specify the user and access permis-
sion.This includes permission to view, edit,
and edit / delete files.