Ricoh AC122 User Manual Download

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AXING

This chapter gives you information about using your

machine as a fax machine.

This chapter includes:

• Setting Up the Fax System

• Sending a Fax

• Receiving a Fax

• Automatic Dialing

• Other Ways to Fax

• Additional Features

Summary of Contents for AC122

Page 1: ...For safe and correct use of this machine please be sure to read the Safety Information in this manual before you use it DSm520pf AC122 AC205 User s Guide ...

Page 2: ...ts you access scanned images that you can then email from your computer Contents of this manual are subject to change without prior notice In no event will the company be liable for direct indirect incidental or consequential damages as a result of handling or operating the machine Copyright 2005 Centronics is a trademark of Centronics Data Computer Corporation IBM and IBM PC are trademarks of Int...

Page 3: ...ug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in this manual Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following occurs You spill something into the machine You suspect that your machine ...

Page 4: ...anometer wavelength AlGaAs laser diode The following marking is attached on the back of the equipment Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Protect the machine from dampness or wet weather such as rain and snow Unplug the power cord from the wall outlet before you move the machine Wh...

Page 5: ...radiation since the beam is totally enclosed during all customer modes of operation and maintenance Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Mercury Safety LAMP S INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL STATE OR FEDERAL LAWS For details...

Page 6: ...S The CE declaration of Comformity is available on the Internet at URL http www dankainternational com fax Correct Disposal of This Product Waste Electrical Electronic Equipment Applicable in the European Union and other European countries with separate collection systems This marking shown on the product or its literature indicates that it should not be disposed with other household wastes at the...

Page 7: ...AUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated This label is stuck to hot surfaces Be careful not to touch these areas In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF ...

Page 8: ... technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Notice about the Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send an...

Page 9: ...elephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make n...

Page 10: ...ian ICES 003 Differences Between British and American English British English American English Re dialling Re dialing Colour Color Emphasise Emphasize Recognise Recognize Organise Organize Authorise Authorize Cancelling Canceling Customise Customize Grey Gray ...

Page 11: ...x ...

Page 12: ...1 Setting the Paper Size and Type 2 21 Setting Sounds 2 22 Speaker Ringer Key Sound and Alarm Sound 2 22 Speaker Volume 2 23 Using the Save Modes 2 24 Power Save Mode 2 24 Scan Lamp Save Mode 2 24 About the Software 2 26 Printer Driver Features 2 27 Installing the Software in Windows 2 28 System Requirements 2 28 Installing Software for Local Printing 2 29 Installing Software for Network Printing ...

Page 13: ... Tab 4 11 Printer Tab 4 11 Using a Favorite Setting 4 12 Using Help 4 12 Printing Multiple Pages on One Sheet of Paper 4 13 Printing Posters 4 14 Fitting Your Document to a Selected Paper Size 4 16 Printing a Reduced or Enlarged Document 4 17 Using Watermarks 4 18 Using an Existing Watermark 4 18 Creating a Watermark 4 19 Editing a Watermark 4 20 Deleting a Watermark 4 20 Using Overlays 4 21 What ...

Page 14: ...ing the Network Scan Option 6 9 Scanning Using Network Scan 6 10 Setting Network Scan Timeout 6 11 Using the Network Scan Driver 6 12 Adding a Scanner 6 12 Removing a Scanner 6 14 Setting the properties 6 14 Scanning using the Network Scan driver 6 17 Scanner Icons 6 17 Chapter 7 FAXING Changing the Fax Setup options 7 2 Available Fax Setup Options 7 3 Loading a Document 7 6 Selecting the Paper Tr...

Page 15: ...ar First Letter 7 26 Printing a Phone Book List 7 27 Sending Broadcast Faxes 7 28 Sending a Delayed Fax 7 29 Sending a Priority Fax 7 31 Adding Documents To a Scheduled Fax 7 32 Canceling a Scheduled Fax 7 33 Using Secure Receiving Mode 7 34 Printing Reports 7 35 Using Advanced Fax Settings 7 37 Changing Setting Options 7 37 Advanced Fax Setting Options 7 38 Chapter 8 MAINTENANCE Clearing the Memo...

Page 16: ...roblems 9 28 General Problems 9 28 Windows Problems 9 29 Network Scan Problems 9 29 Chapter 10 USING USB FLASH DRIVE About USB Flash Drives 10 2 Installing a USB Flash Drive 10 2 Scanning to USB Flash Drive 10 3 Scanning With Default Settings 10 3 Scanning With Your Own Settings 10 4 Managing the USB Flash Drive 10 6 Changing the Default Settings 10 6 Deleting an Image File 10 7 Formatting the USB...

Page 17: ...e Printer Properties B 7 Appendix C SPECIFICATIONS General Specifications C 2 Scanner and Copier Specifications C 3 Printer Specifications C 4 Facsimile Specifications C 5 Paper Specifications C 6 Overview C 6 Supported Sizes of Paper C 7 Guidelines for Using Paper C 8 Paper Specifications C 9 Paper Output Capacity C 9 Paper Storage Environment C 9 ...

Page 18: ...TRODUCTION Thank you for purchasing this multifunctional product Your machine provides printing copying scanning and faxing functions This chapter includes Special Features Understanding Component Locations ...

Page 19: ...ut tray Tray1 and optional 250 sheet input tray Tray2 supports A4 letter sized paper Create professional documents Print Watermarks You can customize your documents with words such as Confidential See page 4 18 Print Posters The text and pictures of each page of your document are magnified and printed across the sheet of paper and taped together to form a poster See page 4 14 Save time and money Y...

Page 20: ...print in Windows 98 Me NT 4 0 2000 XP Your machine comes with both the USB and Parallel interface The Parallel interface is available depending on your country You can also use a Network interface Use a USB flash drive If you have a USB flash drive you can use it in various ways with your machine You can scan documents and save them on the USB flash drive You can directly print data stored on the ...

Page 21: ...Document Guides Document Input Tray Document Cover Document Glass Automatic Document Feeder Paper Output Extension Toner Cartridge Optional Paper Tray Tray 2 USB Flash Drive Port Document Output Tray Control Panel Paper Level Indicator Front Door Front Output Tray Face Down Paper Tray Tray 1 MultipurposeTray ...

Page 22: ...NTRODUCTION 1 5 Rear View Rear Door Parallel Connector USB Connector Network Port Tray 2 Cable Connector EXT Jack Control Board Cover Line Jack AC Power Cord Connector Power Switch Rear Output Slot Face Up ...

Page 23: ... Printer Settings Utility provided with this machine Also allows you to scan and save documents in a USB flash drive and manage it when it is inserted into the USB port of your machine See Chapter 10 Installing a USB Flash Drive 3 C O P Y Adjusts the brightness of the documents for the current copy job Selects the document type for the current copy job Selects the number of copies Allows you to us...

Page 24: ...he resolution of the documents for the current fax job Allows you to send a fax to multiple destinations Allows you to store frequently dialed fax numbers as one or two digit speed dial or group dial numbers for automatic dialing and edit the stored numbers Also allows you to print a Phone Book list In Standby mode redials the last number or in Edit mode inserts a pause into a fax number Engages t...

Page 25: ...INTRODUCTION 1 8 MEMO ...

Page 26: ...g Paper Making Connections Turning the Machine On Setting Up the Machine System Changing the Display Language Setting the Machine ID Setting the Date and Time Setting the Paper Size and Type Setting Sounds Using the Save Modes Installing Software About the Software Installing the Software in Windows Repairing Software Removing Software Using the Set IP Using the Printer Settings Utility ...

Page 27: ... lower gauge Power cord must be plugged into a grounded power socket Starter Toner Cartridge AC Power Cord Telephone Line Cord for North America and China only Quick Install Guide Control Panel Guide Safety Information CD ROM Brand plaque The appearance of the power cord and the telephone line cord may differ depending on your country s specifications The CD ROM contains the printer drivers the Sc...

Page 28: ...y from the machine This will pull the scanner locking switch into the FORWARD Unlocked position automatically NOTE When you are moving the machine or do not intend to use it for a long period of time move the scanner locking switch BACKWARD to the lock position as shown To scan or copy a document the switch must be unlocked Tape Scan Lock Label ...

Page 29: ...d trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the machine close to the edge of your desk or table Clearance Space Front 482 6 mm enough space so that the paper tray can be removed Back 100 mm enough space for ventilation Right 100 mm Left 100 mm enough space for ventilation ...

Page 30: ...ximum copies per cartridge NOTES If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric To prevent damage do not expose the toner cartridge to light for more than a few minutes Cover it with a piece of paper if left exposed for more than a few minutes Do not touch the green underside of the toner cartridge Use the handle on the ...

Page 31: ... grooves within the machine will guide the cartridge into the correct position until it locks into place completely 4 Close the front door Make sure that the door is securely closed NOTE When printing text at 5 coverage you can expect a toner cartridge life of approximately 5 000 or 3 500 pages 3 500 pages for the toner cartridge that is shipped with the machine Groove Tab ...

Page 32: ...en the paper tray and remove it from the machine 2 Fan the edges of the paper stack to separate the pages Then tap the stack on a flat surface to even it up 3 Insert the paper stack into the paper tray with the side to be printed on facing down NOTE If you want to load a different sized paper you need to adjust the paper guides For details see page 2 9 ...

Page 33: ...ause paper jams 5 Insert and slide the paper tray back into the machine NOTE After you load paper you need to set up your machine for the paper type and size you loaded See page 2 21 for copying and faxing or page 4 6 for PC printing The settings made from the printer driver override the settings on the control panel ...

Page 34: ...r tray 1 After pressing and unlatching the guide lock slide the paper length guide out completely to extend the paper tray to its full length 2 After inserting paper into the tray squeeze the length guide and slide it until it lightly touches the end of the paper stack For paper smaller than Letter size adjust the front paper length guide so that it lightly touches the paper stack ...

Page 35: ...uide as shown and slide it to the stack of paper until it lightly touches the side of the stack NOTES Do not push the paper width guide far enough to cause the materials to warp If you do not adjust the paper width guide it may cause paper jams ...

Page 36: ... the telephone line cord into the LINE jack on the machine and the other end into the wall jack If you want to use your machine to receive both faxes and voice calls you will need to connect a telephone and or answering machine to your machine To the wall jack ...

Page 37: ...phone or answering machine is connected to the EXT jack on the machine the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology To prevent this incompatibility use two wire newer equipment telephones or answering machines ...

Page 38: ...nect it to the parallel connector on your machine Push the metal clips down to fit inside the notches on the cable plug NOTES You only need to connect one of the cables mentioned above Do not use the parallel and the USB cables at the same time If you are using a USB cable you must be running Windows 98 Me 2000 XP To the USB port on your computer To the parallel port on your computer ...

Page 39: ...f the Ethernet cable UTP cable with RJ 45 connector into the Ethernet network port on the machine and the other end of the cable into a network LAN connection NOTE You can configure the network parameters using the control panel see page A 4 To the network LAN connection ...

Page 40: ...perly grounded AC outlet 2 Press the power switch to turn the machine on Warming Up Please Wait appears on the display indicating that the machine is now on To view your display text in another language see page 2 16 WARNING The fuser area inside of the machine becomes very hot when in use Take care not to burn your fingers when you access this area To the AC wall jack ...

Page 41: ...l Machine Setup appears on the top line of the display 2 Press the scroll button or until Language appears on the bottom line of the display 3 Press Enter The current setting appears on the bottom line of the display 4 Press the scroll button or until the language you want appears on the display 5 Press Enter to save the selection 6 To return to Standby mode press Clear Stop ...

Page 42: ...mbers press the button to delete the last digit 4 Press Enter when the number on the display is correct The display asks you to enter an ID 5 Enter your name or the company name using the number keypad You can enter alphanumeric characters using the number keypad and include special symbols by pressing the 0 button For details on how to use the number keypad to enter alphanumeric characters see En...

Page 43: ...he button until the correct letter appears on the display For example to enter the letter O press 6 labeled with MNO Each time you press 6 the display shows a different letter M N O and finally 6 You can enter special characters such as space plus sign and etc For details see Keypad Letters and Numbers on page 2 19 2 To enter additional letters repeat step 1 If the next letter is printed on the sa...

Page 44: ...ccess code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up one touch or speed dial numbers To insert a pause press Redial Pause at the appropriate place while entering the telephone number A appears on the display at the corresponding location Key Assigned numbers letters or characters 1 1...

Page 45: ...12 Day 01 31 Year requires four digits Hour 01 12 12 hour mode 00 23 24 hour mode Minute 00 59 NOTE The date format may differ from country to country You can also use the scroll button or to move the cursor under the digit you want to correct and enter a new number 4 To select AM or PM for 12 hour format press the or button or any number button When the cursor is not under the AM or PM indicator ...

Page 46: ...rd Tray1 Multipurpose tray or optional Tray2 you need to set the paper size and type using the control panel buttons These settings will apply to copy and fax modes For PC printing you need to select the paper size and type in the application program you use on your PC 1 Press Menu The display shows Paper Setting on the top line of the display 2 Press the scroll button or to display Paper Size on ...

Page 47: ...ds each time a key is pressed Alarm Sound You can turn the alarm sound on or off With this option set to On an alarm tone sounds when an error occurs or fax communication ends You can adjust the volume level using the On Hook Dial button Speaker Ringer Key Sound and Alarm Sound 1 Press Menu until Sound Volume appears on the top line of the display 2 Press the scroll button or to scroll through the...

Page 48: ...by mode press Clear Stop Speaker Volume 1 Press On Hook Dial A dial tone sounds from the speaker 2 Press the scroll button or until you hear the volume you want The display shows the current volume level 3 Press On Hook Dial to save the change and return to Standby mode NOTE You can adjust the speaker volume only when the telephone line is connected ...

Page 49: ... Press the scroll button or until the time setting you want appears The available options are 5 10 15 30 and 45 minutes 5 Press Enter to save the selection 6 To return to Standby mode press Clear Stop Scan Lamp Save Mode Scan Lamp Save mode allows you to save the scan lamp The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and ex...

Page 50: ... 3 Press the scroll button or until the time setting you want appears on the bottom line The available time options are 0 5 1 4 8 and 12 hours 4 Press Enter to save the selection 5 To return to Standby mode press Clear Stop ...

Page 51: ... information about using the program see page 2 48 Network Scan Driver Your machine use the Network Scan program for scanning images For information about using the program see page 6 12 Set IP The Set IP can detect printers in the same network and display the network information In addition this application can configure the network information of the machine In order to use this program you have...

Page 52: ...he following standard features Paper source selection Paper size orientation and media type number of copies Toner Save Print quality option Multiple pages per sheet N up Fit to page printing Scale printing Different source for first page Watermark Overlay TrueType fonts option ...

Page 53: ... not support Windows 95 Item Requirements Recommended Operating system Windows 98 Me NT 4 0 2000 XP CPU Windows 98 Me NT 4 0 2000 Pentium II 400 MHz or higher Pentium III 933 MHz Windows XP Pentium III 933 MHz or higher Pentium IV 1 GHz RAM Windows 98 Me NT 4 0 2000 64 MB or higher 128 MB Windows XP 128 MB or higher 256 MB Free disk space Windows 98 Me NT 4 0 2000 300 MB or higher 1 GB Windows XP ...

Page 54: ...ort before installing software Windows NT 4 0 do not support the USB connection Printer driver does not support Windows 95 Typical Installation for local printing This is recommended for most users All components Printer Driver Scanner Driver and Printer Settings Utility necessary for printer operations will be installed 1 Make sure that the printer is connected to your computer and powered on 2 I...

Page 55: ...eader for you NOTE If User s Guide doesn t appear automatically locate and then open the Administrator Guide pdf file stored on CD ROM 4 Select Typical installation for a local printer Click Next NOTES If your printer is not already connected to the computer the following window will appear After connecting the printer click Next If you don t want to connect the printer at this time click Next and...

Page 56: ...Yes If not click No to reprint it 7 Click Finish NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver See Repairing Software on page 2 43 Custom Installation for local printing You can choose individual components to install 1 Make sure that the printer is connected to your computer and powered on 2 Insert the supplied CD ROM into your CD ROM drive...

Page 57: ...Installs the SmarThru program If you click to install SmarThru on this screen page 2 41 View User s Guide Allows you to view the User s Guide and System Administration Guide If your computer doesn t have Adobe Acrobat click on this option and it will automatically install Adobe Acrobat Reader for you NOTE If User s Guide doesn t appear automatically locate and then open the Administrator Guide pdf...

Page 58: ...eady connected to the computer the following window will appear After connecting the printer click Next If you don t want to connect the printer at this time click Next and No on the following screen Then the installation will start and a test page will not be printed at the end of the installation ...

Page 59: ... and skip to step 9 8 If the test page prints out correctly click Yes If not click No to reprint it 9 Click Finish Installing Software for Network Printing When you connect your printer to a network you must first configure the TCP IP settings for the printer After you have assigned and verified the TCP IP settings you are ready to install the software on each computer on the network You can insta...

Page 60: ...nd an installation window appears If the installation window does not appear click Start and then Run Type X setup exe replacing X with the letter which represents your drive and click OK 3 Click Next If necessary select a language from the drop down list Install SmarThru Installs the SmarThru program If you click to install SmarThru on this screen page 2 41 View User s Guide Allows you to view th...

Page 61: ...then click Next If you do not see your printer on the list click Update to refresh the list or select Add TCP IP Port to add your printer to the network To add the printer to the network enter the port name and the IP address for the printer To find a shared network printer UNC Path select Shared Printer UNC and enter the shared name manually or find a shared printer by clicking the Browse button ...

Page 62: ...all and set a specific IP address 1 Make sure that the printer is connected to your network and powered on For details about connecting to the network see the System Administration Guide 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X setup exe repla...

Page 63: ...matically install Adobe Acrobat Reader for you NOTE If User s Guide doesn t appear automatically locate and then open the Administrator Guide pdf file stored on CD ROM 4 Select Custom installation Click Next 5 The list of printers available on the network appears Select the printer you want to install from the list and then click Next If you do not see your printer on the list click Update to refr...

Page 64: ...fic network printer click the Set IP Address button The Set IP Address window appears Do as follows a Select a printer to be set with a specific IP address from the list b Configure an IP address subnet mask and gateway for the printer manually and click Configure to set the specific IP address for the network printer c When your computer asks you to confirm your selection click Yes 6 Select the c...

Page 65: ... printer Click Next To install this software on a server select the Setting up this printer on a server checkbox 8 After the installation is finished a window appears asking you to print a test page If you so desire select the corresponding checkbox es and click Finish Otherwise just click Finish NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver...

Page 66: ...Type X setup exe replacing X with the letter which represents your drive and click OK 2 Click Install SmarThru 3 Click Next 4 Follow the on screen instructions and click Next 5 Click Next 6 Select the installation type and click Next The software installation supports two types of setup Typical The program will be installed with the most common options and is recommended for most users Custom You ...

Page 67: ... Scan component to scan the original document and save it in an application or folder email it or publish it on a web site Image component to edit an images you have saved as a graphic file Copy component to produce professional quality copies Print component to print images you have saved 7 Follow the on screen instructions to complete the installation 8 When the installation is finished click Fi...

Page 68: ...nected to the computer the following window will appear After connecting the printer click Next If you don t want to connect the printer at this time click Next and No on the following screen Then the installation will start and a test page will not be printed at the end of the installation 4 Select the components you want to reinstall and click Next If you select Printer Driver Type 103 PCL 6 the...

Page 69: ...ver Type 103 PCL 6 If you want to uninstall the Scanner driver select Scanner Driver TWAIN WIA If you want to uninstall the Printer Settings Utility check Printer Settings Utility If you want to uninstall the Set IP check Set IP 4 Select the components you want to remove and then click Next 5 When your computer asks you to confirm your selection click Yes The selected driver and all of its compone...

Page 70: ...restart your computer In this case you must shut the computer down and then restart it before the changes will be saved Uninstalling the Network Scan Driver 1 Start Windows 2 From the Start menu select Programs or All ProgramsÆ Smart Agent Network Scan Manager Æ Uninstall Smart Agent Network Scan Manager 3 When your computer asks you to confirm click OK 4 Click Finish ...

Page 71: ...type X setup exe in the Open box Where X is the drive letter for the CD ROM drive and click OK 2 Click Next 3 Select Custom installation Click Next If you have already installed the printer driver before a maintenance window appears Then click Repair 4 Select your printer and click Next NOTES If your printer is not already connected to the computer the following window will appear After connecting...

Page 72: ...printer on the local network or click and type the printer s MAC address NOTE To configure the MAC address see the NETWORK PRINTER CARD TEST PAGE To Print the NETWORK PRINTER CARD TEST PAGE refer to Printing a Network Configuration Page on page A 5 3 Type IP address Subnet Mask and Default Gateway and then click Config 4 If it is successfully is completed the printer prints NETWORK PRINTER CARD TE...

Page 73: ...nter Settings Utility program is automatically installed For information about installing the software see page 2 29 To open the Printer Settings Utility 1 Start your Windows 2 Click the Start button on your desktop computer 3 From Programs select Type 103 and then Printer Settings Utility The Printer Settings Utility window opens 4 The Printer Settings Utility window provides the following tabs S...

Page 74: ...ies Downloads the settings made in the Printer Settings Utility to your machine Click to restore the default settings Select the program you want from the Available Scan Destinations and click to add it to the Front Panel Destination List To delete the selected program click Reads the Phone Book entries from the machine to the Printer Settings Utility Downloads the Phone Book entries from the Prin...

Page 75: ...cluded numbers list Enter a name for the group Shows the numbers included in the group To remove a number select it and click Remove Click to save the group dial number after adding or removing numbers for the group Downloads the settings made in the Printer Settings Utility to your machine Allows you to select the default orientation of print image on the page Allows you to set the margin of prin...

Page 76: ...TTING STARTED 2 51 The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine This feature should be used by an authorized technician Please consult with the purchase point ...

Page 77: ...GETTING STARTED 2 52 MEMO ...

Page 78: ...R HANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine This chapter includes Selecting Print Materials Loading Paper Selecting an Output Location ...

Page 79: ...andard paper tray Tray 1 and optional paper tray Tray 2 16 43 lb 60 163 g m2 bond for the Multipurpose tray Brightness Some papers are whiter than others and produce sharper more vibrant images Surface smoothness The smoothness of the paper affects how crisp the printing looks on the paper NOTE Using print materials that does not conform to the specifications listed on page C 9 may cause problems ...

Page 80: ...l Store unused materials at temperatures between 15 o C and 30 o C 59 o F to 86 o F The relative humidity should be between 10 and 70 During storage you should use a moisture proof wrap such as a plastic container or bag to prevent dust and moisture from contaminating your paper Load special paper types one sheet at a time through the Multipurpose tray to avoid paper jams Only use materials specif...

Page 81: ... machine more than once The adhesive backing is designed for one pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged Do not use Carbonless paper and Tracing paper Use of these types of paper could result in chemical smells and could damage your machine Loading Paper In the Standard Tray Load the print material you use f...

Page 82: ...n side face down The top edge of the sheet with the logo should be placed at the front of the tray For details about loading paper in the paper tray see Loading Paper on page 2 7 NOTES If you experience problems with paper feed place one sheet at a time in the Multipurpose tray You can load up to 150 sheets of previously printed paper The printed side should be facing up with an uncurled edge at t...

Page 83: ...mately 50 sheets of plain paper 5 envelopes 5 transparencies 5 sheets of card stock or 5 labels at a time To load print material in the Multipurpose tray 1 Lower the Multipurpose tray and unfold the paper support extension as shown 2 If you are using paper flex or fan the edge of the paper stack to separate the pages before loading For transparencies hold them by the edges and avoid touching the p...

Page 84: ...d paper from the Multipurpose tray the printed side should be facing down with an uncurled edge toward the machine If you experience problems with the paper feeding turn the paper around 4 Squeeze the width guide and adjust it to the width of the print material without bending it 5 After loading paper you need to set the paper type and size for the Multipurpose tray See page 2 21 for copying and f...

Page 85: ...elect Manual Feed in the Source option from the Paper tab when you change print settings to print a document For details about changing print settings see page 4 6 Manually loading paper can be helpful when you want to check the print quality after each page is printed This loading procedure is almost the same as the procedure for loading in the Multipurpose tray except you load paper sheet by she...

Page 86: ...se tray To prevent paper jams do not add paper when there is still paper in the Multipurpose tray This also applies to other types of print materials Print materials should be loaded face up with the top edge going into the Multipurpose tray first and be placed in the center of the tray Always load only the print materials specified in the Specifications on page C 6 to avoid paper jams and print q...

Page 87: ...pen the rear door NOTES If paper coming out of the front output tray has problems such as excessive curl try printing to the rear output slot To avoid paper jams do not open or close the rear door while the machine is printing Printing to the Front Output Tray Face down The front output tray collects printed paper face down in the order in which the sheets were printed The tray should be used for ...

Page 88: ...slot provides a straight paper path Using the rear output slot might improve the output quality with the following envelopes labels small custom sized paper postcards transparencies To use the rear output slot 1 Open the rear door by pulling it upward WARNING The fuser area inside of the machine becomes very hot when in use Take care not to burn your fingers when you access this area ...

Page 89: ...PAPER HANDLING 3 12 2 If you do not want to stack the printed pages on the rear output slot close the rear door The pages stack on the front output tray ...

Page 90: ... how to use the print settings This chapter includes Printing a Document in Windows Printer Settings Printing Multiple Pages on One Sheet of Paper Printing Posters Fitting Your Document to a Selected Paper Size Printing a Reduced or Enlarged Document Using Watermarks Using Overlays ...

Page 91: ...ow opens It may look slightly different depending on your application You can select the basic print settings within the Print window These settings include the number of copies and the print range 3 To take advantage of the printer features provided by your machine click Properties or Preferences in the application s Print window Go to step 4 If you see a Setup Printer or Options button in your P...

Page 92: ... stop a print job from the Printers folder If the print job is waiting in a print queue or print spooler such as the Printer group in Windows delete the job as follows 1 Click the Windows Start menu 2 For Windows 98 NT4 0 2000 Me select Settings and then Printers For Windows XP select Printers and Faxes 3 Double click the Printer Driver Type 103 PCL 6 icon 4 From the Document menu For Windows 98 M...

Page 93: ...er tab see page 4 11 NOTES Most Windows applications will override the settings you specify in the printer driver Change all of the print settings available in the software application first and change any remaining settings using the printer driver Printer driver does not support Windows 95 The settings you change remain in effect only while you are using the current program To make your changes ...

Page 94: ...rientation allows you to select the direction in which information is printed on a page Portrait prints across the width of the page letter style Landscape prints across the length of the page spreadsheet style If you want to turn the page upside down select Rotate 180 Degrees Layout Options Layout Options allows you to select advanced printing options For details see page 4 13 4 14 2 1 The previe...

Page 95: ... Copies allows you to choose the number of copies to be printed You can enter up to 999 Size Size allows you to choose the size of the paper loaded in the tray If the required size is not listed in the Size box click Custom When the Custom Page Size window appears set the size and click OK The setting appears on the list so that you can select it 1 3 4 5 6 2 1 2 Enter the custom name you want to u...

Page 96: ...aper type For more information about print materials see Chapter 3 Paper Handling If you use cotton paper set the paper type to Thick for the best printing To use recycled paper which weighs from 75g m2 to 90g m2 20lb to 24lb or colored paper select Color Paper First Page This property allows you to print the first page using a different paper type from the rest of the document You can select the ...

Page 97: ...takes to print a document Image Mode Some printed characters or images appear to have jagged or uneven edges Set this Image Mode option to improve the print quality of your text and image and make the characters and images appear smoother Printer Setting When you select this option this feature is determined by the setting you ve made on the control panel of the machine affecting print quality acc...

Page 98: ...operty Description 3 4 TrueType Options This option determines how the driver tells the machine to image the text in your document Select the appropriate setting according to the status of your document Download as Outline When this option is selected the driver will download any TrueType fonts that are used in your document that are not already stored resident in your machine If after printing a ...

Page 99: ... on page 4 18 Property Description 4 Print as Graphics When this option is selected the driver downloads any fonts as graphics When printing documents with high graphic content and relatively few TrueType fonts printing performance speed may be enhanced in this setting Print All Text Black When the Print All Text Black option is checked all text in your document prints in solid black regardless of...

Page 100: ... this option will optimize the print quality for those circumstances Overlay Overlays are often used to take the place of preprinted forms and letterhead paper See Using Overlays on page 4 21 Output Options Print Order You can set the sequence for the pages to print Select the print order from the drop down list Normal Your machine prints all pages from the first page to the last page Reverse All ...

Page 101: ...d setting select it from the Favorites drop down list To delete a favorite setting item select it from the list and click Delete You can also restore the printer driver s default settings by selecting Printer Default from the list Using Help Your machine has a help screen that can be activated using the Help button in the printer properties window The help screen gives detailed information about t...

Page 102: ...settings from your software application access printer properties See page 4 2 2 From the Layout tab choose Multiple Pages per Side from the Type drop down list NOTE This feature is not available when you select Fit to Page or Reduce Enlarge from the Paper tab 3 Select the number of pages you want to print per sheet 1 2 4 6 9 or 16 on the Pages per Side drop down list 4 Select the page order on th...

Page 103: ...print the document Printing Posters You can print a single page document onto 4 9 or 16 sheets of paper for the purpose of pasting the sheets together to form one poster sized document 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Layout tab select Poster on the Type drop down list NOTE This feature is not available when you select ...

Page 104: ...Custom you can manually set the scale rate of the image in the Scale Factor input box Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster 4 Click the Paper tab and select the paper source size and type 5 Click OK and print the document You can complete the poster by pasting the sheets together 2 x 2 3 x 3 0 15 inches 0 15 inches ...

Page 105: ...nt 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Paper tab select Fit to Page on the Type drop down list NOTE This feature is not available when you select Poster or Multiple Pages per Side from the Layout tab 3 Select the correct size from the Target Page drop down list 4 Click the Paper tab and select the paper source and type 5 C...

Page 106: ...plication access printer properties See page 4 2 2 From the Paper tab select Reduce Enlarge on the Type drop down list 3 Enter the scaling rate in the Percentage input box You can also click the or button NOTE This feature is not available when you select Poster or Multiple Pages per Side from the Layout tab 4 Click the Paper tab and select the paper source size and type 5 Click OK and print the d...

Page 107: ... the pages of a document There are several predefined watermarks that come with your machine and they can be modified or you can add new ones to the list Using an Existing Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Extras tab and select a watermark on the Watermark drop down list It appears in the preview image window ...

Page 108: ...x The message displays in the preview image window When the First Page Only box is checked the watermark prints on the first page only 4 Select the watermark options You can select the font name style size and gray scale level from the Font Attributes section and set the angle of the watermark from the Message Angle section 5 Click Add to add the new watermark to the list 6 When you finish creatin...

Page 109: ...to edit on the Current Watermarks list You can change the watermark message and the options Refer to page 4 19 4 Click Update to save the changes 5 Click OK Deleting a Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Extras tab click Edit in the Watermark section The Edit Watermark window appears 3 Select the watermark you wa...

Page 110: ... on your letterhead To print a letter with your company s letterhead you need only tell the machine to print the letterhead overlay on your document Creating a New Page Overlay To use a page overlay you must create a page overlay containing a logo or image 1 Create or open a document containing text or an image for use in a new page overlay Position the items exactly as you wish them to appear whe...

Page 111: ...ick Save The name appears on the Overlay List 7 Click OK or Yes to finish creating The file is not printed out Instead it is stored in your computer HDD disk NOTE The overlay document size must be the same as the documents you print with the overlay Using a Page Overlay After an overlay has been created it is ready to be printed with your document To print an overlay with a document 1 Create or op...

Page 112: ... the overlay file If you have stored the overlay file you want to use in an external source you can also load the file when you access this Load Overlay window After you select the file click Open The file appears on the Overlay List and is available for printing Select the overlay from the Overlay List box 6 If necessary click Confirm Page Overlay When Printing When this box is checked a message ...

Page 113: ... downloads with your print job and prints on your document NOTE The resolution of the overlay document must be the same as that of the document you will print with the overlay Deleting a Page Overlay You can delete page overlays that you no longer use 1 In the printer properties window click the Extras tab 2 Click Edit in the Overlay section 3 Select the overlay you want to delete from the Overlay...

Page 114: ...his chapter includes Loading Paper for Copying Selecting the Paper Tray Preparing a Document Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Setting Copy Options Using Special Copy Features Changing the Default Settings Setting the Time Out Option ...

Page 115: ...print media for copy output you have to select the paper tray you will use for the copy job 1 Press Menu on the control panel The first available menu item Paper Setting appears on the top line of the display and Copy Tray appears on the bottom line of the display 2 Press Enter 3 Press the scroll button or until the paper tray you want appears on the display You can select Tray1 Tray2 MP Tray Tray...

Page 116: ...smaller than 142 x 127 mm or larger than 216 x 356 mm Do not attempt to feed the following types of documents carbon paper or carbon backed paper coated paper onion skin or thin paper wrinkled or creased paper curled or rolled paper torn paper Remove all staples and paper clips before loading documents Make sure any glue ink or correction fluid on the paper is completely dry before loading documen...

Page 117: ... Automatic Document Feeder If a document is detected in the ADF the machine gives it priority over the document on the document glass 3 Close the document cover NOTES Leaving the cover open while copying may affect copy quality and toner consumption If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or ma...

Page 118: ...display shows the copy processing NOTES You can cancel the copy job during an operation Press Clear Stop and the copying will stop Dust on the document glass may cause black spots on the printout Always keep it clean To get the best scan quality especially for colored or gray scaled images use the document glass Making Copies from the Automatic Document Feeder 1 Load the document face up into the ...

Page 119: ...using the control panel buttons See Setting Copy Options on page 5 7 To clear the settings use the Clear Stop button 4 If necessary you can use special copy features such as Collation and 2 or 4 Up copying 5 Press Start to begin copying The display shows the copy processing NOTE Dust on the ADF glass may cause black lines on the printout Always keep it clean ...

Page 120: ...ED labeled with the selected mode lights You can choose from the following contrast modes Lighten works well with dark print Normal works well with standard typed or printed documents Darken works well with light print or faint pencil markings Original Type The Original Type setting is used to improve the copy quality by selecting the document type for the current copy job To select the document t...

Page 121: ...play 2 Press Reduce Enlarge or the scroll button or to find the size setting you want 3 Press Enter to save the selection To fine tune the size of copies 1 Press Reduce Enlarge 2 Press Reduce Enlarge or the scroll button or until Custom 25 100 or Custom 25 400 displays on the bottom line Press Enter 3 Press the scroll button or until the copy size you want appears on the display Pressing and holdi...

Page 122: ...matically determined by the original image and paper size See page 5 10 Copy Collate Sorts the copy job For example if you make 2 copies of a 3 page document one complete 3 page document will print followed by the second complete document See page 5 10 Auto Fit Automatically reduces or enlarges the original image to fit on the paper currently loaded in the machine See page 5 11 2 sides in 1pg Prin...

Page 123: ...l type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button while making a clone copy 6 Press Start begin copying Collation Copying This special copy feature is available only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press Special Copy 3 Press Special Copy or the scroll ...

Page 124: ...button while Auto Fit copying is enabled 6 Press Start to begin copying 2 Sides on 1 Page Copying You can copy a 2 sided document on one side of one page of A4 Letter Legal Folio Executive B5 A5 or A6 sized paper When you copy using this feature the machine prints one side of the document on the upper half of the paper and the other side on the lower half without reducing the size of the original ...

Page 125: ... buttons are pressed for approximately 30 seconds the machine cancels the copy job and returns to Standby mode 8 Press Start again 2 Up or 4 Up Copying This copy feature is available only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press Special Copy 3 Press Special Copy or the scroll button or until 2 UP or 4 UP displays on the bottom line 4 Press Enter to ma...

Page 126: ...Copy or the scroll button or until Poster displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button when making a poster 6 Press Start to begin copying You...

Page 127: ...e first menu item Default Change appears on the bottom line 2 Press Enter to access the menu item The first setup option Darkness appears on the bottom line 3 Press the scroll button or to scroll through the setup options 4 When the option you want to set appears press Enter to access the option 5 Change the setting using the scroll button or You can enter the value using the number keypad 6 Press...

Page 128: ...ne of the display 2 Press the scroll button or to display Timeout on the bottom line 3 Press Enter to access the menu item 4 Press the scroll button or until the status you want appears on the display You can select from 15 30 60 120 and 180 seconds Selecting Off means that the machine does not restore the default settings until you press Start to begin copying or Clear Stop to cancel 5 Press Ente...

Page 129: ...COPYING 5 16 MEMO ...

Page 130: ...rojects that you can print using the SmarThru software TWAIN driver or the WIA driver You can also buy optional network card and the Network Scan program to scan This chapter includes Scanning Basics Scanning From the Control Panel to an Application Scanning Using the SmarThru Scanning Using the WIA Driver Scanning to USB Flash Drive Scanning Using the Network Scan Using the Network Scan Driver ...

Page 131: ...see page 2 48 From the SmarThru software Launch the SmarThru and open Scan To to begin scanning See page 6 4 From the Windows Images Acquisition WIA driver Your machine also supports the WIA driver for scanning images See page 6 7 From a USB flash drive When you insert a USB flash drive into the USB port in the front of your machine you can scan and save documents in the USB flash drive by pressin...

Page 132: ...e down on the document glass For details about loading a document see page 7 6 3 Press Scan to The first available menu item Application appears on the bottom line 4 Press Enter and press the scroll button or to select an application to which you want to send the scanned image 5 Press Start The selected application window opens Adjust the scan settings and start scan For details please refer to th...

Page 133: ... Place a single document face down on the document glass For details about loading a document see page 7 6 3 Once you have installed the SmarThru you will see the SmarThru 4 icon on your desktop Double click the SmarThru 4 icon The SmarThru 4 window opens Scan To Allows you to scan an image and save it to an application or folder email it or publish it on a web site Image Allows you to edit an ima...

Page 134: ...an To lets you use the following services Application Scanning an image and placing it in an image editor application such as Paint or Adobe PhotoShop E mail Scanning an image and emailing it Allows you to scan an image preview it and email it NOTE To send an image by e mail you must have a mail client program like Outlook Express which has been set up with your e mail account Folder Scanning an i...

Page 135: ...age you want to publish Settings Customizing settings of Scan To basic functions Allows you to customize settings for Application E mail OCR and Web functions 5 Click the service icon according to your job 6 SmarThru 4 opens for the selected service Adjust the scan settings 7 To start scanning click Scan NOTE If you want to cancel the scan job click Cancel Using Onscreen Help File For more informa...

Page 136: ... driver works only on Windows XP and USB port 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 From the Start menu on your desktop window select Settings Control Panel and then Scanners and Cameras 3 Double click your machine icon Click Next The Scanner and Camera Wizard launches 4 Choose your ...

Page 137: ...OTE If you want to cancel the scan job press the Clear Stop button on the control panel Scanning to USB Flash Drive Using a USB flash drive you can scan and save documents in the USB flash drive by pressing Scan to on the control panel For details about scanning see Scanning to USB Flash Drive on page 10 3 ...

Page 138: ...bout installing the program see Installing Software for Network Printing on page 2 34 Setting the Network Scan Option From Network Scan menu you can enable or disable scanning on your machine via a network connected computer 1 Press Menu on the control panel until Maintenance appears on the top line of the display 2 Press the scroll button or until you see Network Scan on the bottom line and press...

Page 139: ...then press Enter There are several different ways to provide a user ID Enter full user ID through the keypad or In Smart Search enter characters in the top line of the LCD display and the bottom line will display the User IDs that begin with the entered character s No Matches displays in the lower line if no entries starting with the entered character are found You can press Enter key and browse t...

Page 140: ...her document If you need to scan more than one document select Yes using the scroll button or and press Enter The next document is scanned and stored Repeat this until all documents have been scanned then select No Setting Network Scan Timeout If Network Scan on your computer does not send a refresh request and does not scan a job within the timeout period configured in Network Scan the entry your...

Page 141: ...er as an authorized network scanner use the Network Scan Manager window 1 You can select Start Programs Smart Agent Network Scan Manager Æ Smart Agent Network Scan Manager 2 In the Network Scan Manager window click the Add Device button or double click the Add Device icon 3 Click Next ...

Page 142: ...ter the ID and PIN Personal Identification Number you will use Click Next For scanner s name the model name of scanner you chose will be entered and changeable by users You can enter an ID of up to 8 characters The first character must be a letter The PIN must be 4 digits 6 You have added your machine to the network Click Finish Your machine appears on the Network Scan Manager window and you can n...

Page 143: ...tton and follow the on screen instruction to complete removing Use the Help button to see on line help about the Network Scan program Setting the properties 1 In the Network Scan Manager window double click the scanner icon or click the Properties button 2 After setting the properties click OK ...

Page 144: ...6 SCANNING 6 15 General Page Server Page You can change the name of the scanner You can check the scanner s information ...

Page 145: ... are to be stored You can select the file name format You can open the scanned document immediately after scanning You can select the scan area you want Click User Define to manually enter a scan area For some scanners the Scan Area option is not available You can select scan color scan resolution and file type You can adjust the brightness You can save and delete your settings and apply the saved...

Page 146: ... by checking the scanner icon See the next page 2 Configure the network scanner settings See Setting the properties on page 6 14 3 Load the document you want to scan to the scanner you want to use 4 Start scanning according to the recommendations of the User s Guide supplied with your scanner 5 Scanning is started and the scanned document is sent to the location you specified The location can be c...

Page 147: ...SCANNING 6 18 MEMO ...

Page 148: ...This chapter gives you information about using your machine as a fax machine This chapter includes Setting Up the Fax System Sending a Fax Receiving a Fax Automatic Dialing Other Ways to Fax Additional Features ...

Page 149: ...ottom line 2 Press the scroll button or until you see the desired menu item on the bottom line and press Enter 3 Use the scroll button or to find the desired status or use the number keypad to enter the value for the option you have selected 4 Press Enter to make your selection The next Fax Setup option appears 5 If necessary repeat steps 2 through 4 6 To return to Standby mode press Clear Stop ...

Page 150: ...fax tone on the line the call automatically switches to Fax mode In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature This option is available only when you set up the DRPD Mode For further details see page 7 17 Ring To Answer You can specify the number of times the machine rings from 1 to 7 before answering an incoming call Darkness You can select the defa...

Page 151: ...ual size on two or more pages Discard Size When receiving a document containing pages as long as or longer than the paper installed in your machine you can set the machine to discard any excess at the bottom of the page If the received page is outside the margin you set it will print in actual size on two or more sheets of paper When the document is outside the margin and the Auto Reduction featur...

Page 152: ...ture is set to On and dialing does not start automatically set this feature to Off Display Mode You can select Copy Mode or Fax Mode as the Display Mode The factory default setting is Copy Mode which allows you to enter the number of copies using the number keypad In this mode the Reduce Enlarge percentage and the number of copies are always displayed To enter a fax number in this mode you must fi...

Page 153: ... of 75 g m2 20 lb paper at a time You can of course place only one sheet at a time on the document glass For details about preparing a document see page 5 3 To fax a document using the Automatic Document Feeder ADF 1 Load the document face up into the ADF You can insert up to 50 sheets at a time Make sure that the bottom of the document stack matches the paper size marked on the document tray ...

Page 154: ...e document guide on the ADF to match the width of the document NOTE Dust on the ADF glass may cause black lines on the printout Keep it always clean To fax a document from the document glass 1 Lift and open the document cover ...

Page 155: ... is detected in the ADF the machine gives it priority over the document on the document glass 3 Close the document cover NOTES If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thicker than 30 mm start copying with the cover open To get the best scan quality especially for colored or gray ...

Page 156: ...to If you do not install the optional Tray 2 the Tray2 and Tray1 2 menu item will not appear on the display 5 Press Enter to save the selection 6 To return to Standby mode press Clear Stop Adjusting the Document Resolution The default document settings produce good results when using typical text based documents However if you send documents that are of a poor quality or contain photographs you ca...

Page 157: ...e Mode Recommended for Standard Documents with normal sized characters Fine Documents containing small characters or thin lines or documents printed using a dot matrix printer Super Fine Documents containing extremely fine detail Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution See the notes below Photo Fax Documents containing...

Page 158: ...p dial numbers For details about storing a number see Automatic Dialing on page 7 19 5 Press Start 6 When a document is placed on the document glass the display shows Another Page on the top line after the document is scanned into the memory If you have the next page remove the scanned page and place the next page on the glass and select 1 Yes Repeat as necessary After all of the pages are scanned...

Page 159: ... the number keypad You can use one touch keypad For details about storing a number see page 7 19 5 When you hear a high pitched fax signal from the remote fax machine press Start NOTE When you want to cancel a fax job press Clear Stop at any time while sending Redialing the Last Number To redial the number you last called Press Redial Pause When a document is loaded in the ADF Automatic Document F...

Page 160: ... set your machine to print a confirmation report automatically each time sending a fax is completed For further details see the MSG Confirm item on page 7 4 Automatic Redialing When the number you have dialed is busy or there is no answer when you send a fax the machine automatically redials the number every three minutes up to several times according to the factory default settings When the displ...

Page 161: ... a fax tone on the line the call automatically switches to Fax mode In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers For further details see page 7 17 When your machine s memory is full the receiving mode auto...

Page 162: ...n you receive a fax the machine answers the call on a specified number of rings and automatically receives the fax To change the number of rings see page 7 3 If you want to adjust the ringer volume see Setting Sounds on page 2 22 Receiving Manually in Tel Mode You can receive a fax call by picking up the handset of the extension phone and then pressing the receive start code see page 7 4 or press ...

Page 163: ...en the answering machine is connected to your machine you must switch off the answering machine or the outgoing message from the answering machine will interrupt your phone conversation Receiving Manually Using an Extension Telephone This features works best when you are using an extension telephone connected to the EXT jack on the back of your machine You can receive a fax from someone you are ta...

Page 164: ...ne or answering machine plugged into the EXT jack You can easily suspend or change Distinctive Ring Pattern Detection at any time Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed on your telephone line by the telephone company To set up Distinctive Ring Pattern Detection you will need another telephone line at your location or someone available ...

Page 165: ...er telephone line After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT jack Receiving Faxes in the Memory Since your machine is a multi tasking device it can receive faxes w...

Page 166: ... enter the fax number T signifies that you are assigning a one touch dial button If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another one touch button press Clear Stop 2 Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press Redial Pause The symbol appear...

Page 167: ... Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press the one touch button where you stored a number The document scans into memory 4 The machine dials the fax number stored in t...

Page 168: ... keypad or the scroll button or and press Enter If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press Upper Level 5 Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press Redial Pause The symbol appears on the display 6 To assign a ...

Page 169: ...d dial number press and hold the appropriate digit button For a two or three digit speed dial number press the first digit button s and press and hold the last digit button 4 The corresponding entry s name briefly displays 5 The document scans into memory When a document is placed on the document glass the LCD display asks if you want to send another page Select 1 Yes to add more documents or 2 No...

Page 170: ...on number showing the first available number 5 Enter a group number between 0 and 199 using the number keypad or the scroll button or and press Enter 6 Press a one touch dial button or enter a speed dial number you want to include in the group and press Enter You can also select the one touch dial button or speed dial number stored in the machine by pressing the scroll button or and then press Ent...

Page 171: ... on the bottom line of the display Press Enter 3 Press the scroll button or to display Group Dials on the bottom line and press Enter 4 Press the scroll button or to display Edit on the bottom line and press Enter 5 Enter the group number you want to edit or select the group number by pressing the scroll button or and press Enter 6 Press a one touch dial button or enter the speed dial number you w...

Page 172: ...yed fax see page 7 29 Priority fax see page 7 31 When you come to a step in which the display asks you to enter the receiving fax number For a one digit group number press and hold the appropriate digit button For a two or three digit group number press the first digit button s and press and hold the last digit button You can use only one group number for one operation Then continue the procedure ...

Page 173: ...A to Z While searching through the machine s memory you can see that each entry is preceded by one of three letters T for one touch dial S for speed dial or G for group dial numbers These letters tell you how the number is stored 4 When the name and or the number you want displays press Start or Enter to dial Searching with a Particular First Letter 1 Press Phone Book 2 Press Enter when Search Dia...

Page 174: ... your automatic dial setting by printing a Phone Book list 1 Press Phone Book 2 Press Phone Book or the scroll button or until Print appears on the bottom line and press Enter A list showing your one touch dial speed dial and group dial entries prints out ...

Page 175: ...uit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Broadcasting on the control panel 4 Enter the number of the first receiving machine using the number keypad You can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 5 Press Enter to confirm the number The display asks you to enter another fax number to send th...

Page 176: ...e when you will not be present 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display The first available menu item ...

Page 177: ...the current time and asks you to enter the starting time when the fax is to be sent 11Enter the time using the number keypad To select AM or PM for 12 hour format press the or button or any number button If you set a time earlier than the current time the document will be sent at that time on the following day 12Press Enter when the starting time displays correctly 13The document is scanned into m...

Page 178: ...our fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display 4 Press the scroll button or to display Priority Fax on the bottom line and press Enter 5 Enter the number of the receiving machine using the number keypad To enter the number you can use one touch keypad speed dial or group dial numbers For details see A...

Page 179: ...r fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display 4 Press the scroll button or to display Add Page on the bottom line and press Enter The display shows the last job reserved in memory 5 Press the scroll button or until you see the fax job to which you want to add documents and press Enter The machine autom...

Page 180: ...Job on the bottom line and press Enter The display shows the last job reserved in memory 3 Press the scroll button or until you see the fax job you want to cancel and press Enter 4 When the display confirms your selection press 1 to select Yes The selected job is canceled and the machine returns to Standby mode To cancel your selection press 2 to select No ...

Page 181: ...ll button or until Secure Receive appears on the bottom line and press Enter 3 Press the scroll button or to display On on the bottom line and press Enter 4 Enter a four digit passcode you want to use using the number keypad and press Enter NOTE You can activate Secure Receiving mode without setting a passcode but cannot protect your faxes 5 Re enter the passcode to confirm it and press Enter 6 To...

Page 182: ...is deactivated and the machine prints all faxes stored in memory 4 To return to Standby mode press Clear Stop Printing Reports Your machine can print reports containing useful information The following reports are available Phone Book List This list shows all of the numbers currently stored in the machine s memory as speed dial and group dial numbers You can print this Phone Book list using the Ph...

Page 183: ...delete numbers to or from this list access the Junk Fax Setup menu see page 7 38 When the Junk Fax Barrier feature is turned on incoming faxes from those numbers are blocked This feature recognize the last 6 digits of the fax number set as a remote fax machine s ID Multi communication Report This report is printed automatically after sending documents from more than one location Power Failure Repo...

Page 184: ... The selected information prints out Using Advanced Fax Settings Your machine has various user selectable setting options for sending or receiving faxes These options are preset at the factory but you may need to change them To find out how the options are currently set print the System Data list For details about printing the list see above Changing Setting Options 1 Press Menu until Advanced Fax...

Page 185: ...et the fax number to which faxes are forwarded Then you can enter the starting time and date and or the ending time and date The Local Copy option allows you to set the machine to print the fax on your machine if fax forwarding is completed without any error Junk Fax Setup Using the Junk Fax Barrier feature the system will not accept faxes sent from remote stations whose numbers are stored in the ...

Page 186: ...nd time of reception at the bottom of each page of a received document Select Off to turn this feature off Select On to turn this feature on ECM Mode Error Correction Mode Error Correction Mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other ECM equipped fax machine If the line quality is poor it takes more time to send a fax when you are using ECM Sel...

Page 187: ...FAXING 7 40 MEMO ...

Page 188: ...CE This chapter provides information for maintaining your machine and the toner cartridge This chapter includes Clearing the Memory Cleaning Your Machine Maintaining the Toner Cartridge Setting E mail Notification ...

Page 189: ...r Setting Restores all of the Paper Setting options to the factory default Copy Setup Restores all of the Copy Setup options to the factory default Fax Setup Restores all of the Fax Setup options to the factory default Fax Feature Cancels all of the scheduled fax jobs in the machine s memory Advanced Fax Restores all of the Advanced Fax setting options to the factory default Sent Report Clears all...

Page 190: ...r fingers can cause print quality problems Cleaning the Outside Clean the cabinet of the machine with a soft lint free cloth You can dampen the cloth slightly with water but be careful not to let any water drip onto or into the machine Cleaning the Inside During the printing process paper toner and dust particles can accumulate inside the machine This buildup can cause print quality problems such ...

Page 191: ... touching this area 3 With a dry lint free cloth wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity NOTE Do not touch the black transfer roller inside the machine 4 Locate the long strip of glass LSU inside the top of the cartridge compartment and gently swab the glass to see if dirt turns the white cotton black 5 Reinsert the toner cartridge and clos...

Page 192: ... and during the day as needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until it is clean and dry 4 Wipe the underside of the white document cover and white sheet until it is clean and dry 5 Close the document cover Document cover Document glass White sheet ADF glass ...

Page 193: ...nvironment as your machine To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Expected Cartridge Life The life of the toner cartridge depends on the amount of toner that print jobs require When printing text at ISO 19752 5 coverage a new toner cartridge lasts an average of 5 000 or 3 500 pages 3 500 pages for the toner cartridge that is shipped with the ...

Page 194: ...ht printing still occurs even after you have redistributed the toner 1 Open the front door 2 Pull the toner cartridge out and gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge NOTES If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric Do not touch the green underside of the toner cartri...

Page 195: ...r Empty Replace Toner the machine stops printing The incoming faxes are saved in memory At this stage the toner cartridges needs to be replaced NOTE You can set the machine to ignore the Toner Empty message and to continue printing except for Fax printing 1 Open the front door 2 Lightly pushing the used cartridge down pull it out ...

Page 196: ... and wash clothing in cold water Hot water sets toner into fabric Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 4 Hold the toner cartridge by the handle Slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the cor...

Page 197: ...s to be replaced The fax number is preset by your dealer when you bought your machine 1 Press Menu on the control panel until Maintenance appears on the top line of the display The first available menu item Clean Drum displays on the bottom line 2 Press the scroll button or to display Notify Toner on the bottom line and press Enter 3 Press the scroll button or to change the setting Select On to en...

Page 198: ...leaning page Toner particles on the drum surface are affixed to the paper 5 If the problem remains repeat steps 1 through 4 You can set your machine to clean the OPC drum automatically every 500 print pages You should use this feature if you use inferior quality paper because such paper may lower print quality 1 Press Menu on the control panel until Maintenance appears on the top line of the displ...

Page 199: ... continue printing only for copy and printer mode even though print quality is not optimal NOTE This feature does not work for the Toner Empty Replace Toner message 1 Press Menu until Machine Setup appears on the display 2 Press the scroll button or until Ignore Toner appears on the bottom line and press Enter 3 Press the Scroll button or to select On or Off Select On to ignore the Toner Empty mes...

Page 200: ...ntenance and support tabs Setting the Machine Setup tab Select the Machine Setup tab and then configure the E mail Notification option You may see the following window In the Server Information section In this section you can enter your machine s network information IP Address or Host Name select IP Address or Host Name If you select host name you need to enter your DNS setting in the TCP IP of Ne...

Page 201: ...ly Address enter the e mail address you want to receive a reply mail NOTE If you want to receive the reply to other mail account please type it If blank this will not be used In the Recipient list Conditions section In this section you can enter the receivers e mail addresses who will get the E mail Notification information and decide which information will be sent SysAdmin E mail Address enter th...

Page 202: ... remaining items are almost at the end of their life NOTE Remaining level will follow in system and there is a possibility this percentage being different Consumable Status Report select Off not to send the consumable status report mail or Every 1000 pages to send e mail after printing 1000 pages The mail contains information about firmware version toner count and currently installed option Alert ...

Page 203: ...ction Name enter the e mail sender s name like your office name Phone Number enter a phone number recorded in the E mail Notification mail Location enter a position information recorded in the E mail Notification mail Address enter the sender s e mail address NOTE It is possible that Firewall in the network will prevent e mail transmission ...

Page 204: ...BLESHOOTING This chapter gives helpful information for what to do if you encounter an error This chapter includes Clearing Document Jams Clearing Paper Jams Clearing LCD Error Messages Solving Other Problems ...

Page 205: ...atic Document Feeder Document Jam appears on the display Input Misfeed 1 Remove any remaining page s from the ADF 2 Open the ADF cover 3 Rotate the bushing on the right end of the ADF roller toward the ADF and remove the roller from the slot Pull the document gently to the left and out of the ADF 1 2 ...

Page 206: ...ller toward the document input tray 5 Close the ADF cover Then load the removed page s if any back into the ADF NOTE To prevent document jams use the document glass for thick thin or mixed paper type documents Exit Misfeed 1 Remove any remaining page s from the ADF 2 Open the document cover and turn the release knob to remove the misfed documents from the document output tray 1 2 ...

Page 207: ...move any remaining page s from the ADF 2 Open the document cover 3 Turn the release knob so that you can easily seize the misfed page and remove the page from the roller or the feed area by carefully pulling it to the right using both hands 4 Close the document cover Then load the removed page s if any back into the ADF ...

Page 208: ...ons to clear the jam In Tray 1 1 Open and close the front door The jammed paper automatically exits the machine If the paper does not exit continue to step 2 2 Pull Tray 1 open Message Location of Jam Go to Paper Jam 0 Open Close Door In the paper tray Tray 1 or Tray 2 below and page 9 6 Paper Jam 1 Open Close Door In the paper exit area page 9 9 Paper Jam 2 Check Inside In the fuser area or aroun...

Page 209: ...ea around the toner cartridge See page 9 7 4 Insert the paper tray into the machine until it snaps into place 5 Open and close the front door to resume printing In Optional Tray 2 1 Pull the optional Tray 2 open 2 Remove the jammed paper from the machine If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area go to step 3 3 Pull the standard...

Page 210: ...it snaps into place 6 Open and close the front door to resume printing In the Fuser Area or Around the Toner Cartridge WARNING The fuser area is hot Take care not to burn your fingers when removing paper from the machine 1 Open the front door and pull the toner cartridge out lightly pushing it down ...

Page 211: ...TROUBLESHOOTING 9 8 2 Remove the jammed paper by gently pulling it straight out 3 Replace the toner cartridge and close the front door Printing automatically resumes ...

Page 212: ...r automatically exits the machine If the paper does not exit continue to step 2 2 Gently pull the paper out of the front output tray Skip to step 6 3 If there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray open the rear door ...

Page 213: ... resume printing In the Multipurpose Tray MP Tray Jam appears on the display when you try to print using the Multipurpose tray and the machine does not detect paper This may be a lack of paper or improper paper loading If the paper is not feeding properly pull the paper out of the machine To resume printing open and close the front door ...

Page 214: ...ll of the paper tray Do not remove paper from the tray while your machine is printing Flex fan and straighten the paper before loading Do not use creased damp or highly curled paper Do not mix paper types in the paper tray Use only recommended print materials See Paper Specifications on page C 6 Ensure that the recommended print side of print materials is facing down in the paper tray and facing u...

Page 215: ...DF Automatic Document Feeder Clear the document jam See page 9 2 Door Open The front door is not securely latched Close the door until it locks into place Enter Again You entered an unavailable item Enter the correct item again Low Heat Error There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem persists please call for service Open Heat Error Over Heat Func...

Page 216: ...he phone line Try again If the problem persists wait an hour or so for the line to clear and try again Or turn the ECM mode on See page 7 39 Load Document You have attempted to set up a copy or fax operation with no document loaded into the ADF Load a document into the ADF and try again LSU Error A problem has occurred in the LSU Laser Scanning Unit Unplug the power cord and plug it back in If the...

Page 217: ...ed You are doing the Add Cancel operation but there are no jobs waiting Check the display to see if there are any scheduled jobs The display should indicate them in Standby mode for example Delay Fax Paper Jam 0 Open Close Door Paper has jammed in the feeding area of the paper tray Clear the jam See page 9 5 and page 9 6 Paper Jam 1 Open Close Door Paper has jammed in the fuser area Clear the jam ...

Page 218: ...g a copy or fax operation Try again Toner Empty Or Toner Empty Replace Toner The toner cartridge has run out The machine stops printing Replace the toner cartridge with a new one See page 8 8 Toner Low The toner is almost empty Take out the toner cartridge and gently shake it By doing this you can temporarily reestablish printing operations Display Meaning Suggested solutions ...

Page 219: ...ve caused a paper jam clear the paper jam See page 9 5 Paper does not feed into the machine Remove any obstructions inside the machine Paper has not been loaded correctly Remove paper from the tray and reload it correctly There is too much paper in the paper tray Remove excess paper from the tray The paper is too thick Use only paper that meets the specifications required by the machine See Paper ...

Page 220: ...tween the computer and the machine is defective If possible attach the cable to another computer that is working properly and print a job You can also try using a different printer cable The port setting is incorrect Check the Windows printer setting to make sure that the print job is sent to the correct port for example LPT1 If the computer has more than one port make sure that the machine is att...

Page 221: ...ch Ensure that the paper size in the printer driver settings matches the paper in the tray Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use The machine prints but the text is wrong garbled or incomplete The printer cable is loose or defective Disconnect the printer cable and reconnect Try a print job that you have...

Page 222: ...ies and print the document again Condition Possible cause Suggested solutions Condition Suggested solutions Light or faded print If a vertical white streak or faded area appears on the page The toner supply is low You may be able to temporarily extend the toner cartridge life See Redistributing Toner on page 8 7 If this does not improve the print quality install a new toner cartridge The paper may...

Page 223: ...21 If these steps do not correct the problem contact a service representative Vertical lines If black vertical streaks appear on the page The drum inside the toner cartridge has probably been scratched Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 If white vertical streaks appear on the page The surface of the LSU part inside the machine may be dirt...

Page 224: ...vice representative If you use inferior quality paper see Cleaning the Drum on page 8 11 Background scatter Background scatter results from bits of toner randomly distributed on the printed page The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture If background scatter occurs on an e...

Page 225: ...utput slot Wrinkles or creases Ensure that the paper is loaded properly Check the paper type and quality See Paper Specifications on page C 6 Turn over the stack of paper in the paper tray Also try rotating the paper 180 in the tray Try printing to the rear output slot Back of printouts are dirty Check for leaking toner Clean the inside of the machine See Cleaning the Inside on page 8 3 Black page...

Page 226: ...rinting on the wrong surface of the paper Remove the paper and turn it around The paper may not meet paper specifications See Paper Specifications on page C 6 Horizontal stripes If horizontally aligned black streaks or smears appear The toner cartridge may be installed improperly Remove the cartridge and reinsert it The toner cartridge may be defective Remove the toner cartridge and install a new ...

Page 227: ...copy easily Replace the paper in the paper tray with paper from a new package In high humidity areas do not leave paper in the machine for extended periods of time Frequent copy paper jams occur Fan the stack of paper then turn it over in the paper tray Replace the paper in the tray with a fresh supply Check adjust the paper guides if necessary Ensure that the paper is the proper paper weight 75 g...

Page 228: ...you are using a parallel cable ensure that it is compliant with IEEE 1284 standards Check that the scanner is configured correctly Check scan setting in the SmarThru Configuration or the application you want to use to make certain that the scanner job is being sent to the correct port for example LPT1 The unit scans very slowly Check if the machine is printing received data If so scan the document...

Page 229: ... connected or the power may be off Do not use parallel and USB cables at the same time Condition Suggested solutions The machine is not working there is no display and the buttons are not working Unplug the power cord and plug it in again Ensure that there is power to the electrical outlet No dial tone sounds Check that the phone line is connected properly Check that the phone socket in the wall i...

Page 230: ... and clean it See page 8 5 The machine dials a number but a connection with the other fax machine fails The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to sort out the problem Documents are not stored in memory There may not be enough memory to store the document If the display shows a Memory Full message de...

Page 231: ...ucceed there must be a problem with network connectivity between the manager and the machine If ping succeeds verify that community names with sufficient permissions have been used You cannot see any of DHCP server BOOTP server or RARP server when you want to set IP address to the machine You should set IP address Subnet Mask and Default Gateway to the machine using Set IP You can not print using ...

Page 232: ...try values of IP address subnet mask and default gateway The printer does not print 1 Check IP address 2 Check Model name of the driver 3 Try add a port 4 Refer to the Set IP Condition Suggested solutions I can t find a scanned image file You can check the scanned file s destination in the Advanced Page in the Network Scan program s Properties screen I can t find the scanned image file after scann...

Page 233: ...TROUBLESHOOTING 9 30 I can t use the Network Scan Manager program Check your operating system Supporting operating systems are Windows 98 Me NT4 0 2000 XP Condition Suggested solutions ...

Page 234: ... explains how to use a USB flash drive with your machine This chapter includes About USB Flash Drives Installing a USB Flash Drive Scanning to USB Flash Drive Managing the USB Flash Drive Printing From the USB Flash Drive Backing Up Data ...

Page 235: ...achine Restore backup files to the machine s memory Delete scanned images Format the USB flash drive Check the available memory space USB 1 1 or 2 0 memory sticks are supported Installing a USB Flash Drive There is a USB port in the front of your machine This port is designed for USB V1 1 and USB V2 0 flash drives NOTES Do not remove the USB flash drive while the machine is in operation This may d...

Page 236: ...t your own settings Scanning With Default Settings 1 Load the document face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the flash drive See page 10 2 3 Press Scan to on the control panel The first availab...

Page 237: ...down on the document glass For details about loading a document see page 7 6 2 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the flash drive See page 10 2 3 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 4 Press Enter The display shows the available memory space...

Page 238: ... 7 you can save a multiple page document as a single file After you select TIFF the machine displays Multi Page and offers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages at a time 10Press Enter to start scanning The scanned image is s...

Page 239: ...mory appears on the bottom line of the display 3 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 4 Press the scroll button or until Default Change appears on the bottom line of the display 5 Press Enter The first available menu item Scan Size appears on the bottom line 6 Press Enter 7...

Page 240: ... select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages at a time 13Press Enter to make your selection 14To return to Standby mode press Clear Stop Deleting an Image File To delete an image file that you scanned and saved on the USB flash drive 1 Make sure that the USB flash d...

Page 241: ...older or file To cancel your selection select No by pressing the scroll button or 9 After deleting the display asks if you want to delete another folder or file Select Yes to delete more items and repeat from step 6 Otherwise select No by pressing the scroll button or Formatting the USB Flash Drive 1 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If ne...

Page 242: ...e USB port in the front of the machine If necessary insert the USB flash drive See page 10 2 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 3 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 4 Press the scroll but...

Page 243: ...ront of your machine For details see page 10 2 You can also press Direct Print without installing the USB flash drive Your machine automatically detects the USB flash drive and reads data stored on it 2 Press the scroll button or to select the folder or file you want to print and press Enter If you see D in the front of a folder name there are one or more folders in the selected folder 3 If you se...

Page 244: ... USB flash drive For details see page 10 2 2 Press Menu until Machine Setup appears on the top line of the display 3 Press the scroll button or until you see Export Setting on the bottom line and press Enter 4 If you want to back up the Phone Book entries when Phone Book appears on the bottom line press Enter If you want to back up the system settings of the machine select All Settings by pressing...

Page 245: ...scroll button or until you see Import Setting on the bottom line and press Enter 4 Select the data type you want to restore either Phone Book or All Settings and press Enter 5 Select the file you want to restore and press Enter The first available menu item Yes appears on the bottom line 6 Press Enter to restore the backup file to the machine 7 To return to Standby mode press Clear Stop ...

Page 246: ...k in a networked environment the machine can be shared by other users on the network This chapter includes Setting Up a Locally Shared Machine Setting Up a Network Connected Machine USING YOUR MACHINE ON A NETWORK ...

Page 247: ...rom Settings and double click your machine name 5 Select Properties in the Printer menu 6 Click the Sharing tab and check the Shared As box Fill in the Shared Name field and click OK Setting Up the Client Computer 1 Right click the Windows Start button and select Explorer 2 Open your network folder in the left column 3 Right click the shared name and select Capture Printer Port 4 Select the port y...

Page 248: ...0 check the Shared box For Windows 2000 check the Shared As box For Windows XP check the Share this printer box 6 Fill in the Shared Name field and click OK Setting Up the Client Computer 1 Right click the Windows Start button and select Explorer 2 Open your network folder in the left column 3 Click the shared name 4 For Windows NT 4 0 2000 from the Start menu select Settings and Printers For Wind...

Page 249: ...nel to do the following Print a Network Configuration Page Configure TCP IP Configuring Network Parameters on the Control Panel Supported Operating Systems NOTES The operating systems supported by the network card may be different from the operating systems supported by the machine The following table shows the network environments supported by the machine Printer driver does not support Windows 9...

Page 250: ...figuration page NETWOR PRINTER CARD TEST PAGE prints out Setting Network Protocols When you first install the machine all supported network protocols are enabled when you turn the machine on If a network protocol is enabled the machine may actively transmit on the network even when the protocol is not in use This may increase network traffic slightly To eliminate unnecessary traffic you can disabl...

Page 251: ...CP IP address is assigned automatically by the server NOTE Before configuring the TCP IP you need to set network protocol to TCP IP Static Addressing To enter the TCP IP address from your machine s control panel take the following steps 1 Press Menu until you see Network Setup on the top line of the display 2 Press the scroll button or until Config Network displays on the bottom line 3 Press Enter...

Page 252: ...tom line Press Enter 11Repeat steps 7 through 9 to configure the other TCP IP parameters 12Press Clear Stop to return to Standby mode Dynamic Addressing BOOTP DHCP To have the TCP IP address assigned automatically by the server take the following steps 1 Press Menu until you see Network Setup on the top line of the display 2 Press the scroll button or until Config Network appears on the bottom lin...

Page 253: ...ys on the bottom line 4 Press Enter to restore the network configuration 5 Power the machine off and back on or reboot the network interface card Rebooting the Network Interface Card You can simply reboot the network interface card without turning your machine off and back on 1 Press Menu until you see Network Setup on the top line of the display The first available item Reset Network displays on ...

Page 254: ...printing needs Recognizing that each user may have different requirements however there are several options available to enhance your machine s capabilities This chapter includes Installing Memory DIMM Installing an Optional Tray INSTALLING MACHINE OPTIONS ...

Page 255: ...ved DIMM part numbers Memory Unit Type SA 32MB or Memory Unit Type SA 128MB Contact your Manufacture dealer Static electricity can damage DIMMs When handling a DIMM either wear an antistatic wrist strap or frequently touch the surface of the DIMM antistatic package and then touch bare metal on the machine 1 Turn the machine off and unplug all cables from the machine 2 Hold the control board cover ...

Page 256: ... each DIMM 5 Holding the memory DIMM by the edges align the notches on the memory DIMM with the grooves at the top of the memory DIMM slot 6 Push the DIMM straight into the DIMM slot until it snaps into place Make sure the latches fit over the notches located on either side of the DIMM Connection points Notches Groove Notch Latch Notch ...

Page 257: ... Removing a Memory DIMM 1 Follow steps 1 through 2 on page B 2 to access the control board 2 Push the latches at both ends of the DIMM slot away from the DIMM Pull out the DIMM 3 Place the DIMM in its original packaging or wrap it with a sheet of thin metal such as aluminium foil and store it in a box 4 Follow from step 7 on page B 4 ...

Page 258: ...r machine by installing an optional Tray 2 This tray holds 250 sheets of paper 1 Turn the machine off and unplug all cables from the machine 2 Remove the packing material from the tray and remove the tape fixing the interface cable to the tray 3 Find the location of the connector and the optional tray positioners ...

Page 259: ...n the back of the machine 6 Load paper in the tray The instructions for loading paper in this tray are the same as for loading the standard paper tray See page 2 7 7 After loading paper you need to set the paper type and size for Tray 2 See page 2 21 8 Reconnect the power cord and cables and then turn the machine on Lifting handles are located at the lower edge of both sides of the machine ...

Page 260: ...ending on the selected printer driver To set the tray in the printer properties of the PCL 6 printer driver NOTE Printer driver does not support Windows 95 1 Click the Windows Start menu 2 For Windows 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP select Printers and Faxes 3 Select the Printer Driver Type 103 PCL 6 machine icon 4 Click the right mouse button on the machine icon...

Page 261: ...INSTALLING MACHINE OPTIONS B 8 MEMO ...

Page 262: ...C SPECIFICATIONS This chapter includes General Specifications Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications ...

Page 263: ...paper Transparencies Labels Card Post card Envelopes 60 120 g m2 16 32 lb Consumables 1 piece toner cartridge system Power requirements 100 127 VAC 50 60 Hz 5 0 A 220 240 VAC 50 60 Hz 2 6 A Power consumption Sleep mode 30 W Average 400 W Noise Standby mode Less than 39 dBA Printing Less than 54 dBA Copy Less than 55 dBA Warm up time Less than 42 seconds Operating conditions Temperature 50 o F to 8...

Page 264: ... 800 dpi USB Effective scanning length Platen 293 mm 11 5 in ADF 356 mm 14 in Effective scanning width Max 208 mm 8 2 in Color bit depth 24 bit Mono bit depth 1 bit for Text mode 8 bit for Gray mode Scan speed 27 seconds Text mode 75 seconds Gray mode 150 seconds Color mode Copy speed Copy Speed is based on Single Document Multiple Copy Letter Up to 22 pages per minute A4 Up to 20 pages per minute...

Page 265: ...aper size Paper tray Letter A4 Legal Folio Executive B5 A5 Multipurpose tray Letter Legal A4 Folio Executive A5 A6 Envelope 10 Envelope DL Envelope C5 Envelope C6 JIS B5 Monarch Envelope Min 76 x 127 mm 3 x 5 in Max 216 x 356 8 5 x 14 in Printer resolution 600 x 600 dpi 1200 x 600 dpi Emulation PCL 6 Compatible Compatible with PCL6 Version 2 1 Printer drivers PCL driver Windows 98 2000 NT 4 0 Me X...

Page 266: ...on speed Approx 3 seconds page Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Maximum document length Platen 297 mm ADF 400 mm Paper size for printing recorded date Letter A4 Legal Resolution Standard 203 x 98 dpi Fine 203 x 196 dpi Super Fine 300 x 300 dpi 203 x 392 dpi User memory 4 MB 320 pages Halftone 256 levels Auto dialer One t...

Page 267: ...ide can cause the following problems Poor print quality Increased paper jams Premature wear on the machine NOTES Some paper may meet all of the guidelines in this guide and still not produce satisfactory results This may be the result of improper handling unacceptable temperature and humidity levels or other variables over which Manufacture has no control Before purchasing large quantities of pape...

Page 268: ... 16 to 24 lb for the paper tray 60 to 163 g m2 bond 16 to 43 lb for the Multipurpose tray 250 sheets of 75 g m2 bond 20 lb paper for the paper tray 50 sheet of paper for the Multipurpose tray A4 210 x 297 mm 8 3 x 11 7 in Executive 7 25 x 10 5 in 191 x 267 mm Legal 8 5 x 14 in 216 x 356 mm Folio 216 x 330 mm 8 5 x 13 in Oficio 216 x 343 mm 8 5 x 13 5 in B5 JIS 182 x 257 mm 7 2 x 10 in B5 JIS 176 x...

Page 269: ...to the paper Insure that any colored paper or preprinted forms use inks that are compatible with this fusing temperature 200 C or 392 F for 0 1 second Symptom Problem with Paper Solution Poor print quality or toner adhesion problems with feeding Too moist too rough too smooth or embossed faulty paper lot Try another kind of paper between 100 400 Sheffield 4 5 moisture content Dropout jamming curl ...

Page 270: ... it absorbs any excess moisture causing light print and dropouts Also as paper loses and gains moisture it can become distorted This can cause paper jams Care should be taken not to purchase more paper than can be used in a short time about 3 months Paper stored for long periods may experience heat and moisture extremes which can cause damage Planning is important to prevent damage to large suppli...

Page 271: ...an vary considerably not only between manufacturers but also within a box from the same manufacturer Successful printing on envelopes depends upon the quality of the envelopes When selecting envelopes consider the following components Weight The weight of the envelope paper should not exceed 90g m2 24lb or jamming may occur Construction Prior to printing envelopes should lie flat with less than 6m...

Page 272: ...ra flaps and strips might cause wrinkling creasing or even jams and may even damage the fuser Envelope Margins The following gives typical address margins for a commercial 10 or DL envelope NOTES For the best print quality position margins no closer than 15 mm 0 6 in from the edges of the envelope Avoid printing over the area where the envelope s seams meet Envelope Storage Proper storage of envel...

Page 273: ... should be stable at 180 C 356 F the machine s fusing temperature Arrangement Only use labels with no exposed backing between them Labels can peel off sheets with spaces between the labels causing serious jams Curl Prior to printing labels must lie flat with no more than 13mm 5in of curl in any direction Condition Do not use labels with wrinkles bubbles or other indications of separation Transpare...

Page 274: ...1 4 connection AC power 2 15 extension phone 2 11 parallel 2 13 telephone line cord 2 11 USB 2 13 contrast copy 5 7 control panel 1 6 copying collation 5 10 contrast 5 7 default setting change 5 14 from ADF 5 5 from document glass 5 4 number of pages 5 9 original type 5 7 time out set 5 15 D date and time set 2 20 delayed fax 7 29 DIMM installing B 2 removing B 4 display language change 2 16 docum...

Page 275: ...twork printing locally shared printer set A 2 network connected printer set A 4 parameters configure A 4 Network Scan 6 9 Network Scan Driver 6 12 uninstalling 2 45 notifying toner low 8 10 n up multiple pages per sheet copying 5 12 printing 4 13 O one touch dial dialing 7 20 storing 7 19 option install memory DIMM B 2 paper tray 2 B 5 orientation print 4 5 output location select 3 10 overlay use ...

Page 276: ...e memory 7 18 redialing automatically 7 13 manually 7 12 reduced enlarged copying 5 8 printing 4 17 replacing toner cartridge 8 8 reports print 7 35 resolution faxing 7 9 printing 4 8 S scanning contol panel 6 3 SmarThru 6 4 USB flash drive 10 3 WIA driver 6 7 searching Phone Book 7 26 Secure Receiving mode 7 34 sending a fax automatically 7 11 manually 7 12 Set IP Installing 2 46 Using 2 47 shari...

Page 277: ...4 USB connecting 3 7 USB flash drive installing 10 2 managing 10 6 printing 10 10 scanning 10 3 V volume adjust ringer 2 22 speaker 2 23 W watermarks use 4 18 ...

Page 278: ...B273 8650 ...

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