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Oki ES1220n, User Manual

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ES 1220n Software Utilities  • 340

Inhibit the initialization of HDD

This controls whether or not Printer Flash and the Hard Disk Drive 
(HDD) can be initialized. If initialization is inhibited, a user cannot 
delete the log using the printer’s front panel. Use this in order to 
prevent the logs stored in the printer from being deleted.

Usage Limits

You can set usage limits for unregistered users (data without ID) 
and for local print (print from operator panel such as menu map 
or file list). When “Printing not permitted” is set, users cannot 
change other settings.

4.

Next, set up the Register Account ID.

Define Fees

Clicking on the 

Define fees

 button will display the window for 

setting up/selecting fees. Clicking on the 

Add

 or 

Property

 button 

will display the following window.

Simple settings (Fee charged per sheet)

You can set a fee to be charged per sheet of color/mono print. 
Select the 

Simple settings

 radio button, and enter a fee per 

Printing not permitted:

All printing is cancelled.

Inhibit color printing:

Color data printing is cancelled.

Summary of Contents for ES1220n

Page 1: ...59356001 User s Guide Windows...

Page 2: ...All rights reserved As an ENERGY STAR Program Participant the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency This product complies with the requi...

Page 3: ...onal Duplex Unit 18 Loading Paper 19 Trays 1 and 2 19 Multi Purpose MP Tray 22 Postscript Emulation Driver 26 Windows 98 Me 26 Windows 2000 and XP 45 Windows NT 4 0 72 PCL Emulation Driver 97 Windows...

Page 4: ...he Front Panel 214 Replacing Consumables 218 Toner Cartridge Replacement 219 Image Drum Replacement 226 Belt Unit Replacement 235 Fuser Replacement 240 Options 245 RAM Memory 245 Second Paper Tray 246...

Page 5: ...320 General Information 320 Installing PrintSuperVision 320 Features 320 Additional Information 321 Network Printer Status Utility 321 Installing The Network Printer Status Utility 321 To Open The Net...

Page 6: ...ection Secure Print feature for printing confidential documents over the network Proof and Print feature which allows you to proof out one copy of your document before printing multiple copies If the...

Page 7: ...aper Operator Panel Menu driven operator controls and LCD display panel can be changed to show different languages see page 10 PaperTray Standard blank paper tray Holds up to 300 sheets of 20 lb US Bo...

Page 8: ...75 g m paper When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up This is mainly used for heavy print media When used in conj...

Page 9: ...tion appears like this A caution provides additional information which if ignored may result in equipment malfunction or damage WARNING A warning appears like this A warning provides additional inform...

Page 10: ...E 2 Press ENTER 3 Press MENU repeatedly until you see SYSTEM CONFIG MENU LANGUAGE 4 Press ENTER 5 Press MENU and or MENU repeatedly until you see the language you wish to select 6 Press ENTER to selec...

Page 11: ...t media must be able to withstand 446 F 230 C for 0 2 second Weight Designation Weight Feed Tray Duplexer Exit Tray Light 16 19 lb US Bond 60 71 g m Tray 1 Tray 2 No Topa Rearb a Face Down Stacker b F...

Page 12: ...from moisture direct sunlight and heat sources The use of heavily laid or textured paper will seriously affect the life of the image drum and give poor print quality Print quality can be improved by...

Page 13: ...Print Media in your Handy Reference Guide for more information Envelopes should be stored flat and away from moisture direct sunlight and heat sources Don t use envelopes with windows or metal clasps...

Page 14: ...elt in the fuser and cause damage Labels Avery 5161 White Laser Labels letter size work well with your printer Check http my okidata com for the latest information on media for your printer Use only l...

Page 15: ...US Bond 98 lb Index 177 g m2 Letter 8 x 11 S Dc c S Simplex D Duplex printing on both sides S D S D S D Legal 14 8 x 14 S D S D S D S D Legal 13 5 8 x 13 5 S D S D S D S D Legal 13 8 x 13 S D S D S D...

Page 16: ...ing card stock labels envelopes and transparencies Or load a stack of letterhead stationery to switch to as needed A stack of media about 3 8 10 mm high can be loaded into the MP Tray equivalent to ab...

Page 17: ...Yes Legal 14 8 x 14 Yes Yes Yes Legal 13 5 8 x 13 5 Yes Yes Yes Legal 13 8 x 13 Yes Yes Yes Executive 7 x 10 Yes Yes Yes A4 210 x 297 mm Yes Yes Yes A5 145 x 210 mm Yes Yes Yes B5 182 x 257 mm Yes Ye...

Page 18: ...er settings The face up stacker can hold up to 100 sheets of 20 lb US Bond 42 lb Index 75 g m standard paper Handles stocks up to 54 lb US Bond 113 lb Index 113 lb Index 203 g m metric Papers are prin...

Page 19: ...If you have the optional second paper tray installed If you are printing from the 1st upper tray you can pull out the 2nd lower tray and reload it while the printer is printing If you are printing fr...

Page 20: ...per to be loaded at the edges 1 and in the middle 2 then tap the edges of the stack on a flat surface to make it flush again 3 3 Load paper print side down making sure the rear stopper 1 and paper gui...

Page 21: ...ES 1220n Loading Paper 21 4 Gently close the paper tray NOTE Load letterhead paper face down with the top edge aimed towards the front of the printer...

Page 22: ...y depends on the type of paper stock Do not load damaged paper Do not load paper of different sizes or types at the same time Do not pull the paper tray out during printing except as described above f...

Page 23: ...ES 1220n Loading Paper 23 1 Open the MP Tray...

Page 24: ...single sided printing load with pre printed side up and the top edge into the printer For two sided duplex printing load with pre printed side down and top edge away from the printer Optional duplex...

Page 25: ...ES 1220n Loading Paper 25 4 Press the blue tray latch 1 toward the paper stack to lift the paper platform into the feed position...

Page 26: ...operator panel menus Windows 98 Me N Up Printing multiple pages on one sheet see page 27 Custom Page Sizes see page 28 Selecting Print Resolution see page 32 Duplex Printing see page 34 Collating see...

Page 27: ...r 2 or 4 pages on one sheet of paper 1 Open the file in your application and select File Print 2 In the Print dialog box click the Postscript emulation printer then click Properties 3 On the Paper tab...

Page 28: ...ximum 8 x 14 215 9 x 355 6 mm MP Tray Custom Size Range minimum 3 94 to 5 83 100 x 148 mm maximum 8 x 14 216 x 356 mm or banners from 8 to 8 210 to 215 9 mm wide by up to 47 1 2 m long Banners must be...

Page 29: ...er 29 2 Load the custom size paper in the tray you will be using For example the MP Tray 3 Open the file in your application and select File Print 4 In the Print dialog box select the Postscript emula...

Page 30: ...ulation Driver 30 5 On the Paper tab and select the tray you are using in the Paper source drop down list 6 Under Paper Size 1 scroll across and click one of the three Custom icons then click Custom 2...

Page 31: ...ES 1220n Postscript Emulation Driver 31 custom size in the dialog box which appears then click OK twice to go back to the Print dialog box 7 Click OK to print the document...

Page 32: ...emulation printer then click Properties NOTE These instructions explain how to change the settings as you are printing a job If you wish to change the settings to apply to all jobs default settings C...

Page 33: ...click OK Fine high resolution slower speed the default Provides optimum results when printing graphics Normal medium resolution medium speed choose this set ting for documents with lower resolution g...

Page 34: ...nt 2 In the Print dialog box click the Postscript emulation driver then click Properties NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carrie...

Page 35: ...ES 1220n Postscript Emulation Driver 35 3 On the Paper tab click More Options Select Flip on Long Edge or Flip on Short Edge then click OK twice 4 Click OK to print the document...

Page 36: ...e file in your application and select File Print 2 In the Print dialog box click the Postscript emulation printer then click Properties 3 On the Paper tab enter the number of Copies you wish to print...

Page 37: ...ile in your application and select File Print 2 In the Print dialog box click the Postscript printer then click Properties 3 On the Paper tab enter the number of copies you wish to print NOTE The inte...

Page 38: ...1 then select the value of your choice for that digit under Change setting Repeat the process for each digit of the password making note of the number you entered 6 For collated printing scroll down u...

Page 39: ...nd move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs stored under your password press ENTER To print a sp...

Page 40: ...o the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL 6 Press ENTER to delete the job th...

Page 41: ...ialog box click the Postscript emulation printer then click Properties 3 On the Paper tab enter the number of copies you wish to print NOTE The internal hard disk must be installed in the printer and...

Page 42: ...D1 then select the value of your choice for that digit under Change setting Repeat the process for each digit of the password making note of the number you entered 6 For collated printing scroll down...

Page 43: ...he password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs s...

Page 44: ...TER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL...

Page 45: ...rks see page 55 Collating see page 56 Secure Print printing confidential documents see page 57 Storing Print Files to the Hard Disk Drive see page 65 NOTE The illustrations in this section show the Wi...

Page 46: ...n the file in your application and select File Print 2 In the Print dialog box select the Postscript emulation printer 3 Windows XP only click Preferences 4 On the Layout tab under Pages Per Sheet sel...

Page 47: ...rint 2 In the Print dialog box select the Postscript emulation printer 3 Windows XP only click Preferences NOTE You must have the duplex unit installed and enabled in order to print booklets Not avail...

Page 48: ...r Pages Per Sheet select Booklet 5 Select Portrait or Landscape under Orientation 6 Make sure Flip on Long Edge is selected under Print on Both Sides Duplex 7 Select the desired Page Order 8 Windows X...

Page 49: ...ore use range 3 to 8 89 to 216 mm wide x 5 to 14 127 to 356 mm long Resolution must be set to Fast see page 51 1 Make sure the rear exit path is open 2 Load the custom paper in the tray of your choice...

Page 50: ...Postscript Custom Page Size 8 Define your custom size in the dialog box which appears then click OK twice 9 Click the Paper Quality tab and select the feed tray you are using for the custom size pape...

Page 51: ...P only click Preferences NOTE These instructions explain how to change the settings as you are printing a job If you wish to change the settings to apply to all jobs default settings Click Start Setti...

Page 52: ...t Provides optimum results when printing graphics Normal medium resolution medium speed choose this set ting for documents with lower resolution graphics line art or text only Fast low resolution fast...

Page 53: ...lect the Postscript emulation printer 3 Windows XP only click Preferences NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out NOTE Thes...

Page 54: ...n Postscript Emulation Driver 54 4 On the Layout tab under Print on Both Sides Duplex select Flip on Long Edge or Flip on Short Edge 5 Windows XP only click OK to return to the Print dialog box 6 Clic...

Page 55: ...Print dialog box select the Postscript emulation printer 3 Windows XP only click Preferences 4 On the Job Options tab click Watermark 5 In the dialog box which appears click New to define a watermark...

Page 56: ...rd disk drive will provide greater performance 1 Open the file in your application and select File Print 2 In the Print dialog box select the Postscript emulation printer 3 Windows XP only click Prefe...

Page 57: ...cument on the hard disk drive after printing it use the Store to Hard Disk feature see page 65 1 Open the file in your application and select File Print 2 In the Print dialog box select the Postscript...

Page 58: ...click PIN 6 Enter the number of copies to be printed then select Collate if applicable 7 Windows XP only click OK to return to the Print dialog box 8 Click Print The document is processed to a print f...

Page 59: ...R PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press until the name of the job you wish to print appears on the second line of the display then pre...

Page 60: ...ER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL 6 Press ENTER to delete the job then press ON LINE NOT...

Page 61: ...you wish to retain the document on the hard disk drive after printing it use the Store to Hard Disk feature see page 65 1 Open the file in your application and select File Print 2 In the Print dialog...

Page 62: ...click OK If no dialog box appears click PIN 6 Enter the number of copies to be printed then select Collate if applicable 7 Windows XP only click OK to return to the Print dialog box 8 Click Print The...

Page 63: ...to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press until the name of the job you wish to print appears on the second line...

Page 64: ...igit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL 6 Press ENTER to delete the job then press ON...

Page 65: ...ile Print 2 In the Print dialog box select the Postscript emulation printer 3 Windows XP only click Preferences NOTE The internal hard disk must be installed in the printer and enabled If the hard dis...

Page 66: ...box appears click PIN 6 Enter the number of copies to be printed then select Collate if applicable 7 Windows XP only click OK to return to the Print dialog box 8 Click Print The document is processed...

Page 67: ...it ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press until the name of the job you wish to print appears on the second line of the display t...

Page 68: ...ORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL 6 Press ENTER to delete the job then press ON LINE NOTE An alt...

Page 69: ...eed for pre printed stationery An Example of Using Overlays Suppose that you have created and stored three files in the printer using the Storage Device Manager the company logo the company address th...

Page 70: ...then Print 2 Ensure that the Print To File option is switched on in your application s Print dialog box 3 Depending on the application you may need to select your printer model and then click Properti...

Page 71: ...to the Print dialog box 7 Click Print Instead of sending the print job to the printer this prompts you to save the print job on your PC s hard disk Give the file a meaningful name Downloading The Prin...

Page 72: ...rint Resolution see page 76 Duplex Printing see page 78 Watermarks see page 80 Collating see page 81 Secure Print printing confidential documents see page 82 Proof and Print see page 86 Storing Print...

Page 73: ...d select File Print 2 In the Print dialog box select the Postscript emulation printer then click Properties 3 On the Advanced tab double click Document Options 4 Click Page Layout N UP Option In the d...

Page 74: ...to the custom paper size before use range 3 to 8 89 to 216 mm wide x 5 to 14 127 to 356 mm long 1 Make sure the rear exit path is open 2 Load the custom paper in the tray of your choice 3 Open the fi...

Page 75: ...lect Postscript Custom Page Size at the bottom of the Paper Size drop down list then define the custom size in the dialog box which appears and click OK 6 Select the tray you are using in the Paper So...

Page 76: ...ick Properties NOTE These instructions explain how to change the settings as you are printing a job If you wish to change the settings to apply to all jobs default settings Click Start Settings Printe...

Page 77: ...ower speed the default Provides optimum results when printing graphics Normal medium resolution medium speed choose this set ting for documents with lower resolution graphics line art or text only Fas...

Page 78: ...x select the Postscript emulation printer then click Properties NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out NOTE These instruct...

Page 79: ...ES 1220n Postscript Emulation Driver 79 3 On the Page Setup tab under Print on Both Sides Duplex select Long Side or Short Side 4 Click OK to print the document...

Page 80: ...rint 2 In the Print dialog box select the Postscript emulation printer then click Properties 3 On the Job Options tab click Watermark 4 In the dialog box which appears click New to define a watermark...

Page 81: ...ters with a hard disk drive will provide greater performance 1 Open the file in your application and select File Print 2 In the Print dialog box select the Postscript emulation printer then click Prop...

Page 82: ...e document on the hard disk drive after printing it use the Store to Hard Disk feature see page 90 1 Open the file in your application and select File Print 2 In the Print dialog box select the Postsc...

Page 83: ...appears click PIN 5 Enter the number of copies to be printed then select Collate if applicable 6 Click OK to return to the Print dialog box 7 Click Print The document is processed to a print file and...

Page 84: ...R PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press until the name of the job you wish to print appears on the second line of the display then pre...

Page 85: ...t ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL 6 Press ENTER to delete the job then press ON LIN...

Page 86: ...ve If you wish to retain the document on the hard disk drive after printing it use the Store to Hard Disk feature see page 90 1 Open the file in your application and select File Print 2 In the Print d...

Page 87: ...the number of copies to be printed then select Collate if applicable 6 Click OK to return to the Print dialog box 7 Click Print The document is processed to a print file and stored on the printer s h...

Page 88: ...the remaining digits in the password SELECT JOB ALL JOBS 5 Press until the name of the job you wish to print appears on the second line of the display then press ENTER The document prints and is dele...

Page 89: ...WORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL 6 Press ENTER to delete the job then press ON LINE NOTE An al...

Page 90: ...In the Print dialog box select the Postscript emulation printer then click Properties NOTE The internal hard disk must be installed in the printer and enabled If the hard disk memory is insufficient f...

Page 91: ...x appears click PIN 5 Enter the number of copies to be printed then select Collate if applicable 6 Click OK to return to the Print dialog box 7 Click Print The document is processed to a print file an...

Page 92: ...git ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press until the name of the job you wish to print appears on the second line of the display...

Page 93: ...ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 Press CANCEL DELETE THE JOB Y ENTER N CANCEL 6 Press ENTER to delete the job then press ON LINE...

Page 94: ...for pre printed stationery An Example of Using Overlays Suppose that you have created and stored three files in the printer using the Storage Device Manager the company logo the company address the c...

Page 95: ...o select your printer model and then click Properties This should open the printer driver settings 4 Select the Overlay tab 5 Choose Create Form from the drop down list then make your selections in th...

Page 96: ...Downloading The Print File To Use as An Overlay Use the Storage Device Manager utility to download the file for use as an overlay Follow the instructions in the Utility Software section see page 293...

Page 97: ...ltiple pages on one sheet see page 98 Custom Page Sizes see page 99 Selecting Print Resolution see page 102 Duplex Printing see page 104 Watermarks see page 108 Collating see page 110 Proof and Print...

Page 98: ...nt dialog box select the PCL printer then a Windows 98 Me NT4 0 click Properties b Windows XP click Preferences 3 On the Setup tab under Finishing Mode 1 select the required number of pages per sheet...

Page 99: ...148 mm maximum 8 x 14 216 x 356 mm or banners from 8 to 8 210 to 215 9 mm wide by up to 47 1 2 m long Banners must be fed one sheet at a time Resolution must be set to Fast see page 102 1 Make sure t...

Page 100: ...r Defined Size in the Size drop down list Define the custom size in the dialog box which appears then click OK NOTE You may see a Warning dialog box indicating a conflict If you do click OK and the dr...

Page 101: ...hen click OK 8 Windows 98 Me NT4 0 click OK Windows XP click Print NOTE To save the setting for future use Click Paper Feed Options then click Custom Size Select the unit then enter the relevant infor...

Page 102: ...es b Windows XP click Preferences NOTE These instructions explain how to change the settings as you are printing a job If you wish to change the settings to apply to all jobs default settings Click St...

Page 103: ...resolution slower speed choose this one for opti mum results when printing graphics Normal medium resolution medium speed the default Fast low resolution fast speed choose this one for drafts or docum...

Page 104: ...Me NT4 0 click Properties b Windows XP click Preferences NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out See the instructions supp...

Page 105: ...ES 1220n PCL Emulation Driver 105 3 On the Setup tab under 2 Sided Printing select Long Edge or Short Edge 4 Click OK 5 Windows 98 Me NT4 0 click OK Windows XP click Print...

Page 106: ...dows 98 Me NT4 0 click Properties b Windows XP click Preferences NOTES You must have the duplex unit installed and enabled in order to print booklets Not available on some network connections see the...

Page 107: ...Emulation Driver 107 3 On the Setup tab under Finishing Mode select Booklet in the drop down list 4 Click Options enter your settings and click OK 5 Click OK 6 Windows 98 Me NT4 0 click OK Windows XP...

Page 108: ...in your application and select File Print 2 In the Print dialog box click the PCL printer then a Windows 98 Me NT4 0 click Properties b Windows XP click Preferences 3 On the Job Options tab click Wat...

Page 109: ...t First Page only 6 Click OK twice 7 Windows 98 Me NT4 0 click OK Windows XP click Print NOTE To create a new watermark or edit an existing watermark Click the New or Edit button Enter the text for th...

Page 110: ...wing instructions explain how to select collating using the printer driver 1 Open the file in your application and select File Print 2 In the Print dialog box click the PCL printer then a Windows 98 M...

Page 111: ...ndows 98 Me NT4 0 click Properties b Windows XP click Preferences NOTES The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing...

Page 112: ...no dialog box appears click PIN 5 Enter the number of copies and select Collate if applicable then click OK 6 Windows 98 Me NT4 0 click OK Windows XP click Print The document is processed to a print f...

Page 113: ...s ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs stored under your pass...

Page 114: ...ENTER ENTER PASSWORD 3 Use to set the number for the first digit of the password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the rema...

Page 115: ...Press ENTER to delete the job then press ON LINE NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager Please refer to the On li...

Page 116: ...CL printer then a Windows 98 Me NT4 0 click Properties b Windows XP click Preferences NOTE The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job be...

Page 117: ...rd PIN of your choice then click OK If no dialog box appears click PIN 5 Enter the number of copies and select Collate if applicable then click OK 6 Windows 98 Me NT4 0 click OK Windows XP click Print...

Page 118: ...rd then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs stored und...

Page 119: ...Use to set the number for the first digit of the password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the pass...

Page 120: ...Driver 120 7 Press ENTER to delete the job then press ON LINE NOTE An alternative method of printing or deleting the document is to use the Storage Device Manager Please refer to the On line help for...

Page 121: ...In the Print dialog box click the PCL printer then a Windows 98 Me NT4 0 click Properties b Windows XP click Preferences NOTE The internal hard disk must be installed in the printer and enabled If the...

Page 122: ...rd PIN of your choice then click OK If no dialog box appears click PIN 5 Enter the number of copies and select Collate if applicable then click OK 6 Windows 98 Me NT4 0 click OK Windows XP click Print...

Page 123: ...password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs stor...

Page 124: ...se to set the number for the first digit of the password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the passw...

Page 125: ...Press ENTER to delete the job then press ON LINE NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager Please refer to the On li...

Page 126: ...It is only available with the PCL printer driver 1 Open the file in your application and select File Print 2 In the Print dialog box click the PCL printer then a Windows 98 Me NT4 0 click Properties b...

Page 127: ...age 132 Duplex Printing see page 134 Watermarks see page 137 Collating see page 139 Proof and Print see page 140 Secure Print printing confidential documents see page 145 Storing Print Files to the Ha...

Page 128: ...ile in your application and select File Print 2 In the Print dialog box select the PCL printer 3 On the Setup tab under Finishing Mode 1 select the required number of pages per sheet in the drop down...

Page 129: ...manually set in the driver to the custom paper size before use range 3 to 8 89 to 216 mm wide x 5 to 14 127 to 356 mm long 1 Make sure the rear exit path is open 2 Load the custom size paper in the tr...

Page 130: ...r Defined Size in the Size drop down list Define the custom size in the dialog box which appears then click OK NOTE You may see a Warning dialog box indicating a conflict If you do click OK and the dr...

Page 131: ...own list under Media then click OK 8 Click Print NOTE To save the setting for future use Click Paper Feed Options then click Custom Size Select the unit then enter the relevant information for Width a...

Page 132: ...ter NOTE These instructions explain how to change the settings as you are printing a job If you wish to change the settings to apply to all jobs default settings Click Start Settings Printers Right cl...

Page 133: ...under Quality Fine high resolution slower speed choose this one for opti mum results when printing graphics Normal medium resolution medium speed the default Fast low resolution fast speed choose thi...

Page 134: ...rint 2 In the Print dialog box select the PCL printer NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out NOTE These instructions expla...

Page 135: ...ES 1220n PCL Emulation Driver 135 3 On the Setup tab under 2 Sided Printing select Long Edge or Short Edge 4 Click Print...

Page 136: ...ooklet in the drop down list 4 Click Options enter your settings and click OK 5 Click Print NOTES You must have the duplex unit installed and enabled in order to print booklets Not available on some n...

Page 137: ...le in your application and select File Print 2 In the Print dialog box click the PCL printer 3 On the Job Options tab click Watermark 4 Select a name from the Watermark list or click New to set up a n...

Page 138: ...e of the document select First Page only 6 Click OK 7 Click Print NOTE To create a new watermark or edit an existing watermark Click the New or Edit button Enter the text for the watermark and select...

Page 139: ...ng instructions explain how to select collating using the printer driver 1 Open the file in your application and select File Print 2 In the Print dialog box click the PCL printer 3 On the Job Options...

Page 140: ...click the PCL printer NOTES The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing If the hard disk memory is insufficient fo...

Page 141: ...lick OK If no dialog box appears click PIN 5 On the General tab enter the number of copies and select Collate if applicable then click OK 6 Click Print The document is processed to a print file and st...

Page 142: ...s ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs stored under your pass...

Page 143: ...ENTER ENTER PASSWORD 3 Use to set the number for the first digit of the password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the rema...

Page 144: ...Press ENTER to delete the job then press ON LINE NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager Please refer to the On li...

Page 145: ...the Print dialog box click the PCL printer NOTE The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing If the hard disk memory...

Page 146: ...enter a Job Name and password PIN of your choice then click OK If no dialog box appears click PIN 5 Enter the number of copies and select Collate if applicable 6 Click Print The document is processed...

Page 147: ...rd then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs stored und...

Page 148: ...Use to set the number for the first digit of the password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the pass...

Page 149: ...Press ENTER to delete the job then press ON LINE NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager Please refer to the On li...

Page 150: ...ication and select File Print 2 In the Print dialog box click the PCL printer NOTE The internal hard disk must be installed in the printer and enabled If the hard disk memory is insufficient for the s...

Page 151: ...enter a Job Name and password PIN of your choice then click OK If no dialog box appears click PIN 5 Enter the number of copies and select Collate if applicable 6 Click Print The document is processed...

Page 152: ...password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the password SELECT JOB ALL JOBS 5 To print all jobs stor...

Page 153: ...se to set the number for the first digit of the password then press ENTER to engage the number and move to the next digit ENTER PASSWORD 5 4 Repeat step 3 for each of the remaining digits in the passw...

Page 154: ...Press ENTER to delete the job then press ON LINE NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager Please refer to the On li...

Page 155: ...parate sheets are combined to produce a poster It is only available with the PCL printer driver 1 Open the file in your application and select File Print 2 In the Print dialog box click the PCL printe...

Page 156: ...take into consideration Some of the most important factors are listed below Differences between the Range of Colors a Monitor or Printer Can Reproduce Neither a printer nor a monitor is capable of re...

Page 157: ...nitor settings The brightness and contrast controls on your monitor can change how your document looks on screen Additionally your monitor s color temperature influences how warm or cool the colors lo...

Page 158: ...y display color differently from office applications such as Microsoft Word Please see your application s on line help or user manual for more information Paper Type The type of paper used can also si...

Page 159: ...es distinctions between Red Green Blue RGB and Cyan Magenta Yellow Black CMYK Generally most documents you print will be in RGB format This is the most common and if you do not know your document s co...

Page 160: ...1 Select Oki Color Matching and the sRGB setting on the Color tab in the PCL or Postscript emulation driver Option 2 For Postscript emulation print jobs Select Postscript Color Matching using the Abso...

Page 161: ...161 Color matching Postscript emulation driver The Postscript emulation driver color matching options are found Windows 98 and Me on the Graphics tab in the driver Windows 2000 XP and NT 4 0 on the C...

Page 162: ...ws 98 Me Color tab for WIndows 2000 XP NT 4 0 and make your changes To change the Postscript emulation Color Matching options for a particular print job 1 Open the file in your application and select...

Page 163: ...nter color The rendering intents are essentially a set of rules that determine how this color conversion takes place Select Use Image Color Management then click Choose Rendering Intent Saturation Bes...

Page 164: ...printing photographic images Vivid or Digital Camera settings produce brightest colors sRGB is the best choice for matching specific colors such as printing logos Monitor 6500k Perceptual Optimized fo...

Page 165: ...nter color space The rendering intents are essentially a set of rules that determine how this color conversion takes place The rendering intents that the printer driver provides are listed below Perce...

Page 166: ...This affects RGB data only ICM is the color management system built into Windows Windows ICM uses ICC profiles for your monitor and printer these profiles describe the colors that your device is capa...

Page 167: ...device that was used to capture or display the image data For example an input device could be a scanner digital camera or monitor Output profiles provide information about the device to which you are...

Page 168: ...can be used to help match your printed colors to the ones displayed on your monitor The PCL driver color matching options are found on the Color tab in the driver NOTE The PCL driver s color options a...

Page 169: ...photographs when using a monitor with this color temperature Digital Camera Optimized for printing photographs taken with a digital camera This tends to produce prints with lighter and brighter color...

Page 170: ...Printing Preferences 4 Click the Color tab and make your changes To change the PCL Color Matching options for a particular print job 1 Open the file in your application and select File Print 2 In the...

Page 171: ...llow you to set your own RGB values for colors The Color Swatch utility prints out charts of sample colors Listed below each color are the corresponding RGB Red Green Blue values to use in your applic...

Page 172: ...printer menus How To Make Changes in The Menus 1 Press to enter the menu mode 2 Press or to scan through the available menus until the menu you wish to enter appears on the display 3 Press ENTER to e...

Page 173: ...ng To change another setting in the same menu use MENU MENU to move through the list of menu items to the one you wish to change then follow steps 5 though 7 To change the setting for an item in a dif...

Page 174: ...o ON DUPLEX ON The second line of the display begins flashing 7 Press ENTER to select the new setting DUPLEX ON An asterisk appears on the second line of the display 8 Press ON LINE to engage the new...

Page 175: ...ATION MENU PRINT MENU MAP EXECUTE PRINT FILE LIST EXECUTE PRINT PCL FONT EXECUTE PRINT PSE FONT EXECUTE PRINT PPR FONT EXECUTE PRINT FX FONT EXECUTE DEMO1 EXECUTE PRINT ERROR LOG EXECUTE SHUTDOWN MENU...

Page 176: ...UNIT OF MEASURE INCH X DIMENSION 8 5 INCH Y DIMENSION 11 INCH COLOR MENU DENSITY CONTROL AUTO ADJUST DENSITY EXECUTE COLOR TUNING PRINT PATTERN C HIGHLIGHT 0 C MID TONE 0 C DARK 0 M HIGHLIGHT 0 M MID...

Page 177: ...E CMYK CONVERSION ON SYS CONFIG MENU POW SAVE TIME 60 MIN PERSONALITY AUTO EMULATION PARA PS PROTOCOL ASCII USB PS PROTOCOL RAW CLRABLE WARNING ON AUTO CONTINUE OFF MANUAL TIMEOUT 60 SEC WAIT TIMEOUT...

Page 178: ...BLACK OFF PEN WIDTH ADJUST ON PPR EMULATION CHARACTER PITCH 10 CPI FONT CONDENSE 12CPI TO 20CPI CHARACTER SET SET 2 SYMBOL SET IBM 437 LETTER O STYLE DISABLE ZERO CHARACTER NORMAL LINE PITCH 6 LPI WHI...

Page 179: ...IP OFF CR FUNCTION CR LINE LENGTH 80 COLUMN FORM LENGTH 11 INCH TOF POSITION 0 0 INCH LEFT MARGIN 0 0 INCH FIT TO LETTER ENABLE TEXT HEIGHT SAME PARALLEL MENU PARALLEL ENABLE BI DIRECTION ENABLE ECP E...

Page 180: ...000 GATEWAY ADDRESS 192 168 100 254 WEB IPP ENABLE TELNET ENABLE FTP ENABLE SNMP ENABLE LAN NORMAL HUB LINK SETTING AUTO NEGOTIATE MEMORY MENU RECEIVE BUF SIZE AUTO RESOURCE SAVE OFF DISK MAINTENANCE...

Page 181: ...TE POWER SAVE ENABLE PAPER BLACK SET 0 PAPER COLOR SET 0 TRNSPR BLACK SET 0 TRANSPR COLOR SET 0 USAGE MENU TRAY1 PAGE COUNT nnnn TRAY2 PAGE COUNT nnnn MPT PAGE COUNT nnnn COLOR PAGE COUNT nnnn MONO PA...

Page 182: ...SER LIFE REMAINING nn K TONER REMAINING nn C TONER REMAINING nn M TONER REMAINING nn Y TONER REMAINING nn Menu Defaults continued Note Menus Items with a dagger only appear when the appropriate option...

Page 183: ...ars if you have the optional Hard Disk Drive installed Item Action Explanation ENTER PASSWORD Use MENU and MENU to enter a digit of the password then press ENTER to progress to the next digit SELECT J...

Page 184: ...us those stored in ROM slot 0 flash memory and on the optional Hard Disk Drive see Hard Disk Drive on page 248 PRINT PSE FONT EXECUTE Prints a list of internal Postscript emulation fonts PRINT PPR FON...

Page 185: ...e of a print job TRAY SEQUENCE DOWN UP PAPER FEED TRAY Sets the sequence in which the printer will seek an alternate tray with the same media size should the currently selected tray run out of media w...

Page 186: ...SPEED AUTO COLOR SPEED NORMAL SPEED Sets the print engine speed If you are printing only color documents switch to COLOR SPEED If you are printing only monochrome documents switch to NORMAL SPEED ORI...

Page 187: ...OM 9 ENVELOPE COM 10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE Sets the size of the printable page area to match the size of paper in use This is not the same as the physical paper size which is al...

Page 188: ...ype of media loaded in Tray 1 This will help the printer to adjust its internal operating parameters such as engine speed and fusing temperature TRAY1 MEDIAWEIGHT LIGHT MEDIUM HEAVY Adjusts the printe...

Page 189: ...so that the printer can adjust its internal parameters for the media MPT MEDIAWEIGHT MEDIU HEAVY ULTRA HEAVY Defines the media weight to be fed from the Multi Purpose Tray UNIT OF MEASURE MILLIMETER I...

Page 190: ...dia of up to 47 1 2 m in length can be fed one sheet at a time from the Multi Purpose Tray for banner printing Media Menu continued Notes Factory default settings are shown in bold Menus Items with an...

Page 191: ...re shown in bold Item Settings Explanation DENSITY CONTROL AUTO MANUAL AUTO image density is automatically adjusted at power on when a new image drum or toner cartridge is installed at intervals of 10...

Page 192: ...adjustment Normally this is done at power on and when the top cover is opened and then closed This process accurately aligns the cyan magenta and yellow images to the black image C REG FINE ADJUST M...

Page 193: ...k This results in a glossier finish CMYK CONVERSION ON OFF Postscript emulation only Switch to OFF to shorten the processing time for CMYK data Not available when the Ink Simulation menu item is set t...

Page 194: ...a print job is received PARA PS PROTOCOL ASCII RAW Sets the protocol to be used for Postscript emulation print jobs through the parallel interface USB PS PROTOCOL RAW ASCII Sets the protocol to be us...

Page 195: ...off line JAM RECOVERY ON OFF Specifies whether the printer should perform jam recovery after a paper jam has occurred If ON the printer will attempt to print again any pages lost due to a paper jam on...

Page 196: ...to the printer as permanent fonts FONT NO I000 C001 S001 Sets the current default font number from the currently selected source I internal resident font I000 Courier C Font stored in the printer s F...

Page 197: ...ISO 11 Swe ISO 14 JASC ISO 15 Ita ISO 16 Por ISO 17 Spa ISO 21 Ger ISO 25 Fre ISO 57 Chi ISO 60 Nor ISO 61 Nor ISO 69 Fre ISO 84 Por ISO 85 Spa Kamenicky Legal Math 8 MC Text MS Publish PC Ext D N PC...

Page 198: ...e return character also causes a line feed LF FUNCTION LF LF CR Selects whether a received line feed character also causes a carriage return PRINT MARGIN NORMAL 1 5 INCH 1 6 INCH Sets the non printabl...

Page 199: ...in bold Item Settings Explanation CHARACTER PITCH 10 CPI 12 CPI 17 CPI 20 CPI PROPROTIONAL Specifies character pitch characters per inch FONT CONDENSE 12CPI TO 20CPI 12CPI TO 12CPI Specifies 12CPI pi...

Page 200: ...VN Math PS Math PS Text Math 8 Pi Font MS Publish in 3 0 DeskTop Win 3 1 L1 MC Text PC 852 Win 3 1 L5 Win 3 1 L2 CWI Hung PC 857 TK ISO L2 ISO L5 PC 8 TK Kamenicky Hebrew NC Hebrew OC Plska Mazvia IS...

Page 201: ...ters per line FORM LENGTH 11 INCH 11 7 INCH 12 INCH Specifies the length of paper TOF POSITION 0 0 to 1 0 INCH in 0 1 inch increments Specifies the distance of print from the top edge of the paper LEF...

Page 202: ...Note Factory default settings are shown in bold Item Settings Explanation CHARACTER PITCH 10 CPI 12 CPI 17 CPI 20 CPI PROPORTIONAL Specifies character pitch characters per inch CHARACTER SET Set 2 SET...

Page 203: ...l VN US VN Math PS Math PS Text Math 8 Pi Font MS Publish Win 3 0 DeskTop Win 3 1 L1 MC Text PC 852 Win 3 1 L5 Win 3 1 L2 CWI Hung PC 857 TK ISO L2 ISO L5 PC 8 TK Kamenicky Hebrew NC Hebrew OC Plska...

Page 204: ...11 7 inch 12 inch Specifies the length of print media TOF POSITION 0 0 to 1 0 inch in 0 01 inch increments Specifies the distance of print from the top edge of the paper LEFT MARGIN 0 0 to 1 0 inch i...

Page 205: ...eiving Narrow 0 5 S Medium 1 0 S Wide 3 0 S ACK BUSY TIMING ACK IN BUSY ACK WHILE BUSY Sets the order in which the BUSY signal is output ACK IN BUSY BUSY goes low at end of ACK pules ACK WHILE BUSY BU...

Page 206: ...e signal even though an alarm occurs The interface stays open even if the ON LINE button is pressed The interface issues a BUSY signal only when the receive buffer is full Network Menu Note Factory de...

Page 207: ...ent 1st octet Press ENTER to register the new address SUBNET MASK xxx xxx xxx xxx Default 255 255 255 000 Current assigned subnet mask To change proceed as above GATEWAY ADDRESS xxx xxx xxx xxx Defaul...

Page 208: ...P ENABLE DISABLE Enables or disables SNMP protocol LAN NORMAL SMALL Normal Global network Small Local network HUB LINK SETTING AUTO NEGOTIATE 100BASE TX FUL 100BASE TX HALF 10BASE T FULL 10BASE T HALF...

Page 209: ...in this area Disk Maintenance Menu This menu only appears if the optional Hard Disk Drive is installed in your printer See Hard Disk Drive on page 248 Note Factory default settings are shown in bold...

Page 210: ...UPLEX Y ADJUST 2 00MILLIMETER TO 2 00MILLIMETER Default 0 00 Adjusts overall print position of print face vertically in 0 25 increments PCL TRAY2 ID 1 to 59 Default 20 Appears only if the optional Sec...

Page 211: ...r to the Hexadecimal Dump mode in which all data received is printed in both Hexadecimal and ASCII format To return to normal print mode switch the printer off then on again System Adjust Menu continu...

Page 212: ...e mode after the specified time PAPER BLACK SET 2 to 2 in increments of 1 Default 0 Used for small adjustment when you experience faded print or light specks streaking in monochrome printing on white...

Page 213: ...of pages fed from Tray 1 TRAY2 PAGE COUNT The total number of pages fed from optional Tray 2 Appears only if the optional Second Paper Tray see Second Paper Tray on page 246 is installed MPT PAGE COUN...

Page 214: ...gher negative setting default 0 maximum 3 For example to adjust the intensity of the magenta portion Important In most cases using Color Tuning is not necessary as the printer is optimized for color p...

Page 215: ...a Make sure letter size paper is loaded in the tray b Press repeatedly until you see COLOR MENU c Press ENTER d Press one or more times until you see COLOR TUNING PRINT PATTERN e Press ENTER The Colo...

Page 216: ...w selection d Press BACK to engage the setting The second line stops flashing e Press The display reads C MID TONE 0 3 Adjust the Cyan mid tone color a Press ENTER to select the Cyan Mid Tone item The...

Page 217: ...new value An asterisk appears at the right of the new selection d Press BACK to engage the setting The second line stops flashing 5 Press 6 Press ON LINE to save the new setting and return the printer...

Page 218: ...If the average print job is longer than this the image drums could last longer but if the average print job is shorter then image drums will be used more quickly See Image Drum Replacement on page 226...

Page 219: ...cing Consumables 219 Toner Cartridge Replacement REPLACE TONER nnn ZZZZ TONER EMPTY nnn ZZZZ 410 YELLOW 411 MAGENTA 412 CYAN 413 BLACK Toner Color Order Black 52115101 Cyan 52115102 Magenta 52115103 Y...

Page 220: ...ss the cover release and open the printer s top cover fully 2 Note the positions of the four cartridges Cyan 1 Magenta 2 Yellow 3 Black 4 WARNING If the printer has been powered on the fuser is hot Th...

Page 221: ...ed here we are showing replacement of the black toner cartridge towards the front of the printer 4 Lift the right hand end of the cartridge and then pull the cartridge to the right to release the left...

Page 222: ...to side to loosen and distribute the toner evenly inside the cartridge 6 Remove the adhesive tape from the underside of the cartridge CAUTION Do not touch the toner release lever until the toner cartr...

Page 223: ...nsumables 223 7 Holding the cartridge by its top center with the colored release lever to the right insert the left end of the cartridge into the top of the image drum pushing it firmly against the sp...

Page 224: ...ver back to open the toner slot and lock it in place Important The lever should move easily If it does not STOP and push down on the toner cartridge to be sure that it is properly seated in the image...

Page 225: ...ES 1220n Replacing Consumables 225 9 Close and latch the top cover...

Page 226: ...RUM LIFE nnn ZZZZ 350 YELLOW 351 MAGENTA 352 CYAN 353 BLACK 1 Place two sheets of paper on your working surface to protect it You will put the image drum and toner cartridge on the paper while replaci...

Page 227: ...Press the cover release and open the top cover fully 3 Note the positions of the four image drums Cyan 1 Magenta 2 Yellow 3 Black 4 WARNING If the printer has been powered on the fuser is hot This are...

Page 228: ...the colored toner release lever 1 to the right pull the lever towards you This will release the bond between the toner cartridge and the image drum 6 Lift the right hand end of the toner cartridge mov...

Page 229: ...of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the printer for longer than...

Page 230: ...ES 1220n Replacing Consumables 230 8 Unpack the new image drum CAUTION Image drum handling The image drum contains toner To avoid spilling toner be careful to keep it upright...

Page 231: ...ES 1220n Replacing Consumables 231 9 Grasp the white tape tab and peel the tape off the drum 10 Remove the paper sheet then the clear plastic film...

Page 232: ...ES 1220n Replacing Consumables 232 11 Remove the silica gel pack 12 Place the image drum in the printer...

Page 233: ...ES 1220n Replacing Consumables 233 13 Remove the orange drum seal 14 Install the toner cartridge in the image drum...

Page 234: ...ES 1220n Replacing Consumables 234 15 Push back the toner cartridge lock lever 16 Close and latch the top cover...

Page 235: ...BELT LIFE The belt unit is located under the four image drums This unit requires replacement approximately every 50 000 pages 1 Press the cover release and open the top cover fully WARNING If the prin...

Page 236: ...direct sources of heat and light CAUTION The green surface at the base of each image drum is very delicate and light sensitive Do not touch the green surface Never expose the drum to direct sunlight o...

Page 237: ...ES 1220n Replacing Consumables 237 4 Locate the two blue locks 1 and the handle 2 5 Turn the two locks about 45 counterclockwise to release the belt...

Page 238: ...e belt unit out of the printer 7 Unpack the new belt unit and hold it with the blue handle toward the front of the printer 8 Place the drive gear at the back of the belt unit in the gear at the left r...

Page 239: ...n Replacing Consumables 239 9 Turn the two belt locks about 45 clockwise to secure the belt unit in place 10 Place the four image drums toner cartridges back in the printer 1 Cyan 2 Magenta 3 Yellow 4...

Page 240: ...NG If the printer has recently been powered on some fuser components will be very hot Handle the fuser with extreme care holding it only by its handle which will only be mildly warm to the touch A war...

Page 241: ...ES 1220n Replacing Consumables 241 1 Press the cover release and open the printer s top cover fully 2 Pull the two blue fuser lock levers 1 towards the front of the printer...

Page 242: ...er If the fuser is still warm place it on a flat surface which will not be damaged by heat After letting the fuser cool down discard it 4 Remove the new fuser from its packaging then remove any packin...

Page 243: ...les 243 6 Holding the new fuser by the handle with the fuser pressure release lever 1 on the right lower the fuser into the priner 7 Push the two blue retaining levers 1 toward the rear of the printer...

Page 244: ...ES 1220n Replacing Consumables 244 8 Close and latch the top cover...

Page 245: ...10 GB Hard Disk Drive see page 248 Instructions for installing these options are found in the packaging with the option RAM Memory P N 70043001 70043101 70043201 The basic printer comes equipped with...

Page 246: ...46 Second Paper Tray P N 42158501 The second paper tray takes Up to 530 sheets of 20 lb paper All the same size media as Tray 1 except A6 Paper weight range 16 to 47 lbs US Bond 33 to 98 lbs Index 60...

Page 247: ...printing and enables booklet printing The duplex unit slides straight into the rear of the printer and requires no tools to install The duplex unit handles Paper sizes letter legal 14 legal 13 5 lega...

Page 248: ...if you plan to use the printer s Proof and Print or Secure Print features It is required If you wish to use the printer s Store to Hard Disk Drive feature If you wish to use the optional Print Job Acc...

Page 249: ...indicating an additional jammed sheet which must be cleared This is especially likely if you are printing a multi page document or multiple copies of a single document Unless you have entered the menu...

Page 250: ...Jams 250 Jam 382 OPEN TOP COVER 382 PAPER JAM 1 Open the top cover 2 Gently pull the sheet out If the sheet does not come out easily go to the next step If the sheet does come out close the cover 3 L...

Page 251: ...WARNING The fuser may be HOT If the sheet is difficult to remove it is partially jammed in the fuser To get it out reach around the top cover and press down on the fuser pressure release lever 1 befor...

Page 252: ...ES 1220n Clearing Paper Jams 252 5 Close the rear exit 6 Close the top cover...

Page 253: ...ES 1220n Clearing Paper Jams 253 Jam 381 OPEN TOP COVER 381 PAPER JAM 1 Press the cover release and open the printer s top cover fully...

Page 254: ...ote the positions of the four image drums Cyan 1 Magenta 2 Yellow 3 Black 4 It is essential that they go back in the correct order WARNING If the printer has been powered on the fuser is hot This area...

Page 255: ...t the base of each image drum is very delicate and light sensitive Do not touch the green surface Never expose the drum to direct sunlight or to very bright room lighting Do not expose it to normal ro...

Page 256: ...ES 1220n Clearing Paper Jams 256 4 Remove any sheets of paper on the belt unit CAUTION Do not use any sharp or abrasive objects to separate sheets from the belt This may damage the belt surface...

Page 257: ...pped in the fuser grasp the edge of the sheet push the fuser pressure release lever 1 towards the front and down and lift out the sheet Then let go of the fuser pressure release lever If the sheet is...

Page 258: ...1220n Clearing Paper Jams 258 5 Place the four image drums toner cartridges back in the printer being careful to place them in the proper sequence 1 Cyan 2 Magenta 3 Yellow 4 Black 6 Close the top cov...

Page 259: ...ES 1220n Clearing Paper Jams 259 Jam 372 and 380 OPEN FRONT COVER nnn PAPER JAM nnn 372 or 380 1 Lift the front cover release and pull open the front cover 2 Remove any jammed sheets...

Page 260: ...ES 1220n Clearing Paper Jams 260 3 Close the front cover...

Page 261: ...ES 1220n Clearing Paper Jams 261 Jam 370 373 and 383 OPEN DUPLEX COVER nnn PAPER JAM nnn 370 373 383 1 Press the duplex cover release and open the duplexer cover...

Page 262: ...ES 1220n Clearing Paper Jams 262 2 Remove any jammed sheets...

Page 263: ...ES 1220n Clearing Paper Jams 263 3 Close the duplex unit cover Jam 371 OPEN DUPLEX COVER 371 PAPER JAM 1 Turn off the printer 2 Pull out the duplexer...

Page 264: ...ES 1220n Clearing Paper Jams 264 3 Pull the duplexer lid to unlock it 4 Open the lid and remove the jammed sheet...

Page 265: ...ES 1220n Clearing Paper Jams 265 5 Close the lid and push it back to lock it in place 6 Push the duplexer back into the printer 7 Turn on the printer...

Page 266: ...g Paper Jams 266 Jam 391 and 392 OPEN FRONT COVER 391 PAPER JAM OPEN FRONT COVER 392 PAPER JAM 1 Pull out the appropriate tray 391 Tray 1 392 Optional Tray 2 and remove any sheet jammed as it exited t...

Page 267: ...ES 1220n Clearing Paper Jams 267 2 Open the front cover 3 Remove any jammed sheets 4 Close the front cover...

Page 268: ...90 CHECK MP TRAY 390 PAPER JAM If the Sheet Has Just Begun to Enter the Printer 1 Gently pull the sheet out of the printer If the Sheet Can t Easily Be Pulled Out from the Front 1 Lift the front cover...

Page 269: ...ES 1220n Clearing Paper Jams 269 2 Remove any jammed sheets 3 Close the front cover...

Page 270: ...this happens frequently install additional memory see RAM Memory on page 245 CANCELING JOB USER DENIED The optional Job Accounting utility is being used and the client sending the print job is not aut...

Page 271: ...e fully in the latched position then reinstall the image drums CHECK FUSER 320 FUSER MISSING The fuser unit is not properly installed Open the top cover and check to be sure that the fuser unit is pro...

Page 272: ...evice Manager INSTALL PAPER CASSETTE 430 TRAY 1 MISSING Tray 1 is not installed in the printer Install the missing tray INSTALL PAPER CASSETTE 440 TRAY 1 OPEN Tray 1 is not properly installed in the p...

Page 273: ...cified in the print job being processed Load the appropriate media in the tray and press ON LINE OPEN DUPLEX COVER nnn PAPER JAM Paper has jammed entering or exiting the duplexer Clear the jam see pag...

Page 274: ...oner needs replacement Replace the indicated toner 410 Y Yellow 411 M Magenta 412 C Cyan 413 K Black REPLACE YYYY nnn YYYY LIFE The indicated component is nearing end of life and should be replaced Re...

Page 275: ...nnn error number Write down the message including the error number nnn then call your authorized Service Dealer for service Note If you see a series of octets containing letters and numbers scrolling...

Page 276: ...corrupted data To correct for this enter the printer s Parallel Menu and change the ECP setting to Disable 1 Press to enter the Menu mode 2 Press repeatedly until you see PARALLEL MENU 3 Press ENTER...

Page 277: ...ommendations on page 11 The paper is moist or affected by static Store paper within specified temperature and humidity levels see Specifications on page 287 The paper is creased or wrinkled Remove the...

Page 278: ...r especially if the paper jam has been removed from behind the front cover Possible cause Remedy Application is not suitable for Windows version Upgrade the application Memory is insufficient for numb...

Page 279: ...b WIndows 2000 General tab Data is too complex Simplify data Possible cause Remedy Paper loaded in tray is different size from that formatted in software application Either change paper in tray to mat...

Page 280: ...is no fix for this problem You should only use a computer that does support a bi directional parallel interface Parallel cable does not meet specifications Use a bi directional parallel cable to IEEE...

Page 281: ...SB cable does not meet specifications Use USB cable to specification Ver 1 1 Interface is disabled Check that USB interface is set to Enable in the menu USB MENU USB ENABLE Configuration procedure was...

Page 282: ...U PARALLEL ENABLE or the USB interface USB MENU USB ENABLE Printer is switched OFF Turn on the printer Printer interface cable is disconnected Reconnect the printer interface cable A converter buffer...

Page 283: ...er Use recommended paper Possible cause Remedy The toner cartridge is incorrectly installed Reinstall the toner cartridge see Toner Cartridge Replacement on page 219 Toner is low Change toner cartridg...

Page 284: ...m gently with soft tissue If this does not work replace the image drum If the lines or spots occur at intervals of approximately 113 mm the fuser roller is damaged Change the fuser see Fuser Replaceme...

Page 285: ...e the cover One or more of the toner cartridges is not seated properly Open the top cover and check to be sure that each toner cartridge is fully seated and that each toner cartridge lock lever is pus...

Page 286: ...the left and right sides of the top cover Possible cause Remedy The printer has to warm up returning from power save mode In the printer menu settings set power save to a higher value to increase the...

Page 287: ...o 43 C Power Off 32 to 110 F 0 to 43 C Relative Humidity Operating 20 to 80 RH Storage packed up 10 to 90 RH Power Off 10 to 90 RH Auto Features Auto registration Auto density adjustment Auto consumab...

Page 288: ...cle Maximum 50 000 pages per month at 5 coverage equivalent to an average business letter Average 4 000 pages per month Toner life 5 000 pages at 5 coverage Image drum life 15 000 pages at 3 pages per...

Page 289: ...ese programs are located on the Drivers CD supplied with your printer Utilities included Color Utility Color Swatch see page 290 Hard Disk Drive Utility Storage Device Manager for Windows see page 293...

Page 290: ...ve and wait for the Menu Installer to open If the CD does not AutoPlay click Start Run Browse Browse to your CD ROM and double click Install exe then click OK 2 Click Next to accept the terms in the l...

Page 291: ...blocks to pick the specific colors that you want to appear in your printed document Color Values Each color block or sample is identified with information your software package needs to reproduce that...

Page 292: ...until you see the desired color Color variations are created to help you find the best match 4 Click OK then print the custom swatch page 5 Repeat these steps if you still don t find the desired prin...

Page 293: ...Utility for Windows General Information Storage Device Manager SDM lets you manage The optional 10 GB internal hard disk drive The printer s built in 2 MB flash memory NOTE Storage Device Manager req...

Page 294: ...elete files from the internal hard disk drive or from the flash memory View the status configuration and variables for a printer Print the PCL fonts list or PostScript font list from a printer Test pr...

Page 295: ...utoPlay click Start Run Browse Browse to your CD ROM and double click Install exe then click OK 2 Click Next to accept the terms in the license agreement 3 Click Productivity Software Storage Device M...

Page 296: ...sing Storage Device Manager On Line Help From the main Storage Device Manager window click Help Topics from the Help pull down menu From other Storage Device Manager windows click the Help button Admi...

Page 297: ...click Delete then click OK to confirm the deletion Using Administrator Functions to delete a file requires that you print out a File List then use the information in the File List to type in the exact...

Page 298: ...menu 2 Type in the default password p1xs7d0m under Enter Password then click Change Password 3 Type the 8 digit alpha numeric password of your choice under New Password 4 Type the password again under...

Page 299: ...r application s equivalent Click the PostScript tab then if it is not already selected click Encapsulated PostScript EPS Windows NT 4 0 Click Properties or your application s equivalent Scroll down to...

Page 300: ...e Open dialog box appears 2 Make sure PRN files prn is selected in the Files of type drop down list 3 Browse to the folder where the files are saved and select the files you wish to add to the project...

Page 301: ...on the hard disk drive 1 Double click the file name in the Project window The Edit Component Name and ID dialog box appears 2 Under Volume type in Flash0 then click OK Step 5 Save the Project and Dow...

Page 302: ...2 Click File Print and make sure the PCL driver is selected 3 Print the document to a file using the extension PRN Step 2 Create a New Project 1 Open Storage Device Manager 2 Click Projects New Projec...

Page 303: ...rs 2 Make any adjustments in the settings 3 Click OK The Open dialog box appears Example If you create a black oval in MS Paint and leave all the color command filters checked the black oval will prin...

Page 304: ...the bin file you wish to add and click Open The file name appears in the Project dialog box 3 Repeat steps 1 and 2 until all the files you wish to include in the project appear in the Project dialog b...

Page 305: ...eviewing the settings click Projects Save Project Step 6 Download the Project to the Printer 1 Click Projects Send Project Files to Printer Command Issued appears 2 Click OK B Test Printing PCL Macros...

Page 306: ...emory 1 With Storage Device Manager open click Printers Print File Listing Command Issued appears 2 Click OK and wait for the File List to print NOTE You can also print the File List from the printer...

Page 307: ...icon for the printer whose contents you wish to view 2 Click Printers HDD Print Jobs The HDD Print Jobs dialog box appears 3 Under Job Types select Secure Jobs to view Secure Print jobs and or Proof a...

Page 308: ...iles out before they are auto matically deleted Show Resources Use the Show Resources feature to delete files from the internal hard drive and flash memory 1 Open Storage Device Manager and click the...

Page 309: ...files press Ctrl to select additional files PCL Macro files are under Volume 0 internal hard drive or Volume 2 flash memory PostScript Forms are under Volume disk0 internal hard drive or flash0 flash...

Page 310: ...0 5 MB each for PCL Macros and PostScript Forms then add one or any combination of them to a file as it is being printed Use overlays in place of pre printed stationery to add your logo or company ad...

Page 311: ...0 PCL 1 Click Start Settings Printers 2 Right click the PCL printer icon then click Printing Preferences The Printing Preferences dialog box appears 3 Click the Overlay tab 4 Click Define Overlays 5 U...

Page 312: ...efined Overlays 2000 PCL 1 Click Start Settings Printers 2 Right click the PCL printer icon then click Printing Preferences The Printing Preferences dialog box appears 3 Click the Overlay tab 4 Click...

Page 313: ...overlay you defined appears in the Defined overlay list 9 Click OK and close the Printers dialog box Printing Overlays Me 98 95 PCL 1 Open the document in the software application 2 Click File Print...

Page 314: ...box appears 5 Under Defined overlays click the overlay to be edited 6 Make any changes then click Apply 7 Click Close 8 Click OK and close the Printers dialog box Deleting Defined Overlays Me 98 95 P...

Page 315: ...Print on Pages drop down list select on which pages the overlay is to be printed or select Custom and enter specific page numbers under Custom pages 8 Click Add then click Close The overlays you defin...

Page 316: ...ick OK and close the Printers dialog box Deleting Defined Overlays NT 4 0 PCL 1 Click Start Settings Printers 2 Right click the PCL printer icon then click Document Defaults The Defaults dialog box ap...

Page 317: ...ter a name for the group of overlays you are creating 8 In the Print on Pages drop down list select on which pages the overlay is to be printed or select Custom and enter specific page numbers under C...

Page 318: ...name of the overlay file exactly as it was stored using the Storage Device Manager software see the File List printout including the file extension HST Overlay file names are case sensitive 8 Click Ad...

Page 319: ...Overlays dialog box appears 6 Make your changes then click OK 7 Click OK twice and close the Printers dialog box Deleting Defined Overlays NT 4 0 PostScript 1 Click Start Settings Printers 2 Right cli...

Page 320: ...k Next to accept the terms in the license agreement 3 Click Network Software Administration Tools PrintSuperVision and follow the on screen instructions Features Provides real time status of all your...

Page 321: ...tus Installing The Network Printer Status Utility 1 Place the driver CD supplied with your printer in your CD ROM drive and wait for the Menu Installer to open If the CD does not AutoPlay click Start...

Page 322: ...not installed Disk Memory RAM size and used Flash Memory size and used Toner Remaining toner remaining is shown for each cartridge NOTE If the Automatic Status Check box is checked this utility will p...

Page 323: ...h your printer in your CD ROM drive and wait for the Menu Installer to open If the CD does not AutoPlay click Start Run Browse Browse to your CD ROM and double click Install exe then click OK 2 Click...

Page 324: ...that allow you to track printer usage calculate printing costs and specify user access Print Job Accounting requires a Server computer using Windows and a series of Client computers including both Wi...

Page 325: ...while printing from some Windows applications or from a Macintosh number of printed pages broken down by color versus monochrome paper size Simplex or Duplex printing etc set up an account allowing p...

Page 326: ...v files which can be imported into any spreadsheet software program acquire a print log for print jobs sent from a client directly to a printer bypassing the print server accurately record printed pag...

Page 327: ...l or a network TCP IP connection The Server Software acquires and saves print logs at the time specified Up to five times can be set per day If the Server computer is shut down the software cannot acq...

Page 328: ...egisters printers and users and sets print limits Even when it is not running this tool acquires and saves print logs at the set interval time Install the Server Software on the computer which will fu...

Page 329: ...Place the driver CD supplied with your printer in the CD ROM drive of the Client computer and wait for the Menu Installer to open If the CD does not AutoPlay click Start Run Browse Browse to your CD...

Page 330: ...er Name is displayed whenever print logs are displayed and its sole purpose is to make it easy to see who has been printing Account ID is the number Job Accounting actually utilizes to identify users...

Page 331: ...ssign an Account ID to each and every user You assign one only to those users who are permitted to print All other users will be recognized as Unregistered ID 0 and all you have to do is to inhibit pr...

Page 332: ...Menu see page 333 Printer Pull down Menu see page 334 Help Pull down Menu see page 335 How to Add a Printer see page 337 How to Change Account ID settings see page 342 How to set up the Log Display s...

Page 333: ...egister printers You can set an Account ID for each printer at this time Even after having registered the printers you can still add to or change them Therefore you need not necessarily set an Account...

Page 334: ...a Printer Deletes a registered printer Start End Log Starts ends the process of acquiring information for logs from the printer at the set interval time Acquire a Log Acquires a print log saved in th...

Page 335: ...rt Logs Exports the log as a csv file Export Total Exports totals by Printer Account ID or month as a csv file Delete the log Deletes the selected log Display Details Switches Default display Details...

Page 336: ...ll items will be subject to displaying exporting If you select one printer only that printer will be subject to displaying If the printer has been switched on and off the correct time will not be set...

Page 337: ...is System are powered up and properly connected and then register them by following the procedure below 1 Select Add a printer from the Printer menu The following window will appear Select the appropr...

Page 338: ...window to appear Only those printers supported by this System will be searched If no search can be made check to see the printers being searched are online and properly connected Select the printer yo...

Page 339: ...fee settings are available with defaults and can also be defined For definition refer to How to set up fees Operation at log full You can select an operation that a printer performs when the buffer f...

Page 340: ...ocal print print from operator panel such as menu map or file list When Printing not permitted is set users cannot change other settings 4 Next set up the Register Account ID Define Fees Clicking on t...

Page 341: ...set fees for Pages Finisher Printer use time Paper size Tray and Media Only the items checked under each tab are valid and the total fee for the valid items will be charged How to change printer prop...

Page 342: ...n Printing not permitted is selected other settings cannot be changed Printing not permitted All printing is cancelled Inhibit color printing Color data printing is cancelled Limit You can set a limit...

Page 343: ...Display Log in Log menu When you select Printer or Date in the Log Tree all the logs are displayed If you select a printer name from Printers in the Log Tree all the logs for the printer are displaye...

Page 344: ...ze used Mediaa Paper type used Transparency etc Paper Typea Paper type used Light Medium etc Duplex Print Simplex or Duplex Sheets Number of sheets of paper Color Number of sides printed in color Mono...

Page 345: ...r of sheets fed from Tray3 Tray4a Number of sheets fed from Tray4 Tray5a Number of sheets fed from Tray5 Multi Purpose Traya Number of sheets fed from Multi Purpose Tray Envelope Feedera Number of she...

Page 346: ...Mode Setting Account ID on the Client Computers First start up the Client Software on the Client computer then set the Job Account Mode There are four Job Account Modes Tab Popup Hide Not Supported De...

Page 347: ...ing the User Name and Job Account ID will be displayed every time printing is run A printer user enters their assigned User Name and Account ID to print This mode is useful if several people share the...

Page 348: ...cribes the information on each and every user in one line using the following format Use the extension to save the file Login User Name User name entered when logging onto Windows Account ID Account I...

Page 349: ...de In this mode all jobs to be printed will be recognized as Unregistered ID 0 NOTE For print jobs recognized as Unregistered ID you can set it so they are permitted or refused for printing but docume...

Page 350: ...as displayed Cannot connect to the printer Wait for a while and try again A Check that the printer is not offline This message is sometimes displayed during printing Wait for a while and try again Q T...

Page 351: ...ill not be recognized as a local print job 4 PostScript printer drivers Macintosh do not store document names in log 5 In applications that create their own PS codes when using the Windows PS driver t...

Page 352: ...uiring print logs from the printer at the set interval time but the printer will continue logging until deleted Therefore be sure to run Delete a printer without fail before uninstalling the Server So...

Page 353: ...int Job Accounting Client Delete OKI Print Job Accounting client Checking the Printer Status Click the WEB SETTING button The following window displays Click on the items listed on the left to see Net...

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