Kyocera Mita FS-1128MFP Operation Manual Download

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OPERATION GUIDE

4-1

4 FAX Operation (Advanced)

This chapter explains the method to effectively use FAX.

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Delayed Transmission ........................................................................................... 4-2

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Broadcast Transmission ........................................................................................ 4-4

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Standby Transmission ............................................................................................ 4-6

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Interrupt Send ........................................................................................................ 4-7

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Chain Dial .............................................................................................................. 4-8

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Manual Send ........................................................................................................ 4-10

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Manual Reception ................................................................................................ 4-12

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Remote Switch Function ...................................................................................... 4-14

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Printing/Forwarding Received Documents (Memory Forwarding) ....................... 4-16

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Sub Address Communication ............................................................................. 4-25

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Sub Address Box Function .................................................................................. 4-27

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Program Dial ........................................................................................................ 4-31

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Polling Communication ........................................................................................ 4-32

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Account Management .......................................................................................... 4-42

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Other Convenient Functions ................................................................................ 4-46

Summary of Contents for FS-1128MFP

Page 1: ...FAX OPERATION GUIDE Please read this Operation Guide before using this machine Keep it close to the machine for easy reference FS 1128MFP...

Page 2: ......

Page 3: ...d points Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section inclu...

Page 4: ...ii OPERATION GUIDE Note Due to performance updating information in this Operation Guide is subject to change without notice...

Page 5: ...4 Standby Transmission 4 6 Interrupt Send 4 7 Chain Dial 4 8 Manual Send 4 10 Manual Reception 4 12 Remote Switch Function 4 14 Printing Forwarding Received Documents Memory Forwarding 4 16 Sub Addres...

Page 6: ...at Specified Times Unusable Time 6 35 7 About Network FAX What is Network FAX 7 2 Setup 7 4 8 Troubleshooting Indicators During Sending Receiving Operation 8 2 Precautions When Turning Power OFF 8 3 E...

Page 7: ...g in order to eliminate exposure to direct sunlight Power supply Grounding the machine Do not connect this machine to the same outlet as an air conditioner or copier etc Precautions for Use CAUTION Do...

Page 8: ...produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications No matter what the status of the unit if the sound of the motor within the unit is audible neve...

Page 9: ...to the telephone company 2 This equipment connects to the network via USOC RJ11C 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the app...

Page 10: ...n the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending...

Page 11: ...nformer aux r glements pertinents quant l limination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer...

Page 12: ...quipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for e...

Page 13: ...r D AN 06R00 AN for D GR and P ES 01R01 National AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN f...

Page 14: ...e in the public switched telephone networks PSTN in the following countries Austria Germany Liechtenstein Slovakia Belgium Greece Lithuania Slovenia Cyprus Hungary Luxembourg Spain Czech Iceland Malta...

Page 15: ...ived originals for each requirement Furthermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for ch...

Page 16: ...information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the metric version you should use the me...

Page 17: ...yed on the Message Display Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 3 5 Note In...

Page 18: ...xvi OPERATION GUIDE...

Page 19: ...art Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide Operation...

Page 20: ...en manually sending a FAX Shifts to switch the one touch key numbers 1 to 11 and 12 to 22 Lamp is lit while shifted 12 to 22 Displays the Add Destination screen where you can add destinations Displays...

Page 21: ...ts settings and displays the basic screen Starts sending operations and processing for setting operations Clears entered numbers and characters Numeric keys Enter numbers and symbols Displays the func...

Page 22: ...s the Power key on the operation panel 1 2 3 4 5 1 Operation panel Perform the fax operation with this panel 2 Main power switch Set this switch to the ON side when performing the fax or copier operat...

Page 23: ...inal jammed in the Document Processor 7 Original width guides Adjust these guides according to the original width 8 Original table Stack the sheet originals on this table 9 Original eject table Read o...

Page 24: ...Part Names and Functions 1 6 OPERATION GUIDE...

Page 25: ...me after the FAX kit is installed in the machine There is no need for the customer to undertake this preparation if it has already been carried out by a service representative Selection of Telephone L...

Page 26: ...ax 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Transmission 5 Press the OK key 6 Press the U or V key to select FAX Dia...

Page 27: ...ormation to be printed you can select inside or outside of the page image being sent NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting...

Page 28: ...ess the U or V key to select Transmission 5 Press the OK key 6 Press the U or V key to select Local FAX Name 7 Press the OK key 8 Enter the Local FAX Name to be registered Up to 32 characters can be e...

Page 29: ...igits can be entered NOTE Press the Address Recall Pause key to insert a pause between two digits Press the Y or Z key to move the cursor To correct the number press the Clear key to delete the digits...

Page 30: ...or V key to select Common Settings 3 Press the OK key 4 Press the U or V key to select Date Setting 5 Press the OK key 6 Press the U or V key to select Time Zone 7 Press the OK key 8 Press the U or V...

Page 31: ...he cursor position enter year month and day 17 Press the OK key 18 Press the Y or Z key to move the cursor position enter hours minutes and seconds 19 Press the OK key Date Time a b Year Month Day 200...

Page 32: ...Preparation Before Use 2 8 OPERATION GUIDE...

Page 33: ...Basic This chapter explains the following basic operations Automatic Send 3 2 FAX Automatic Reception 3 9 Cancelling Communication 3 11 Using the Address Book 3 14 Using One touch Keys 3 25 Dialing th...

Page 34: ...default is memory transmission To select direct transmission use the following procedure 1 Press the Function Menu key 2 Press the U or V key to select FAX Direct TX 3 Press the OK key 4 Press the U o...

Page 35: ...dialed Direct Transmission When originals are placed in the document processor After the telephone line has connected with the receiving system scanning of the originals placed in the document proces...

Page 36: ...se Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming...

Page 37: ...mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide Key Description Sub Address To communicate using the sub address press this key...

Page 38: ...nt example Resolution Resolution NOTE The default setting is 200 100 dpi Normal The higher the resolution the clearer the image However higher resolution also means longer send times Normally up to 40...

Page 39: ...are sent at an image quality of 200 200 dpi Fine Selecting the Density 6 Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density using seven levels Auto The optimal den...

Page 40: ...1 In the above screen for checking send jobs press the U or V key to select the job you want to cancel 2 Press Cancel the Left Select key 3 Press Yes the Left Select key This cancels the transmission...

Page 41: ...ails refer to DRD Reception on page 6 13 Reception Method This machine allows the following five reception methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer...

Page 42: ...During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper NOTE For the Status screen r...

Page 43: ...ancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOT...

Page 44: ...FAX Operation Basic 3 12 OPERATION GUIDE NOTE Canceling is also possible by pressing Menu the Right Select key then selecting Cancel Job and pressing the OK key...

Page 45: ...ress the OK key 8 Press Yes the Left Select key Communication is canceled Or communication starts if sending the job immediately Cancelling Direct Transmission During direct transmission to cancel com...

Page 46: ...nication Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission delete the polling transmission original saved in the polling box...

Page 47: ...number sub address communication encryption transmission start speed and ECM communication can be registered for each destination 1 Press the System Menu Counter key 2 Press the U or V key to select...

Page 48: ...tails on character entry refer to Specifications Fax function on Appendix 6 18 Press the OK key 19 Press the Y or Z key to select FAX Number 20 Press Edit the Right Select key 21 Use the numeric keys...

Page 49: ...ers and 25 Press the OK key 26 Use the numeric keys to enter the sub address password Up to 20 digits can be entered NOTE A sub address password can be entered using numerals from 0 to 9 spaces and ch...

Page 50: ...again 42 Use the Y or Z key to check if the destination was set correctly 43 Press the OK key The destination is added to the Address Book Group Registration You can register several destinations that...

Page 51: ...ect key 7 Press the U or V key to select Add Address 8 Press the OK key 9 Press the U or V key to select Group 10 Press the OK key 11 Press the Y or Z key to select Address Number 12 Press Edit the Ri...

Page 52: ...Z key to select Group Member 20 Press Edit the Right Select key 21 Press Menu the Right Select key 22 Press the U or V key to select Add Member 23 Press the OK key 24 Press the U or V key to select th...

Page 53: ...ic OPERATION GUIDE 3 21 3 28 To add more destinations repeat steps 21 to 27 29 Press the OK key 30 Use the Y or Z key to check if the group was set correctly 31 Press the OK key The group is added to...

Page 54: ...registered in the destination list Searching for a Destination You can search for a destination registered in the Address Book 1 In the basic screen for sending press the Address Book key 2 Press the...

Page 55: ...ct Address Book 5 Press the OK key 6 Press the U or V key to select the destination or group to edit 7 Press Menu the Right Select key 8 When editing the destination of a contact registration 1 Press...

Page 56: ...s is reflected on the Address Book Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the des...

Page 57: ...stination Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed 3 Press the OK key 4 Press the U or V key to select the destination individual or group you want to register...

Page 58: ...r you want to edit Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed 3 Press the OK key 4 When changing the destination to another destination 1 Press the U or V key to...

Page 59: ...ission immediately while the machine is waiting for redial Manual Redial Recall Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to t...

Page 60: ...FAX Operation Basic 3 28 OPERATION GUIDE...

Page 61: ...4 Standby Transmission 4 6 Interrupt Send 4 7 Chain Dial 4 8 Manual Send 4 10 Manual Reception 4 12 Remote Switch Function 4 14 Printing Forwarding Received Documents Memory Forwarding 4 16 Sub Addres...

Page 62: ...time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 3 13 You can change...

Page 63: ...r cancelling memory transmission or sending a scheduled job immediately refer to Cancelling Memory Transmission during communication on page 3 11 1 Press the Status Job Cancel key 2 Press the U or V k...

Page 64: ...1 Press the FAX key 2 Place the originals 3 Select the destination Enter the fax number 1 Use the numeric keys to enter the fax number 2 Press the OK key You can enter the next fax number Select the d...

Page 65: ...4 After selecting all the destinations press the Start key Transmission begins NOTE In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For det...

Page 66: ...wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission up to 30 transmissions can be scheduled You can use other functions such as broadcast tra...

Page 67: ...mission immediately 1 Press the FAX key 2 Load the originals to be sent using Interrupt Send 3 Press the Function Menu key 4 Press the U or V key to select FAX Direct TX 5 Press the OK key 6 Press the...

Page 68: ...riginals 3 Enter 212 using the numeric keys 4 Press Chain the Left Select key 5 Enter the fax number to connect to the chain number Use the numeric keys to enter a fax number 1 212 is already entered...

Page 69: ...FAX Operation Advanced OPERATION GUIDE 4 9 4 6 Press the Start key Transmission begins...

Page 70: ...g system NOTE To cancel the operation press Cancel the Left Select key 5 When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins Usi...

Page 71: ...FAX Operation Advanced OPERATION GUIDE 4 11 4 4 When sending starts when the Send Receive indicator on the operation panel starts blinking return the handset to its original position...

Page 72: ...e sending system 1 When there is an incoming call the machine makes a ringing tone 2 Press the FAX key 3 Press the On Hook key 4 Press ManualRX the Left Select key 5 After the sending side has started...

Page 73: ...d to the telephone of the sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals 4 When recepti...

Page 74: ...t commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For detail...

Page 75: ...ing operation 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using t...

Page 76: ...Address Boxes or print the image Type of Forwarding Destination and Forwarding Requirements Only one forwarding destination can be specified When forwarding is set to On all received documents will b...

Page 77: ...to select Forwarding 9 Press the OK key 10 Press the U or V key to select On or Off 11 Press the OK key Registering Forwarding Destination Use the procedure below to register a forwarding destination...

Page 78: ...ng Forwarding Destination Directly 1 Press the U or V key to select Address Entry 2 Press the OK key 3 Press the U or V key to select FAX E mail Folder SMB or Folder FTP 4 Press the OK key 5 Use the n...

Page 79: ...7 Press the OK key 8 Press the U or V key to select Forward Dest 9 Press the OK key 10 Press the U or V key to select Confirmation 11 Press the OK key 12 Press the OK key again 13 Changing Forwarding...

Page 80: ...ime 11 Press the OK key Proceed to the next step if you selected Preset Time in step 10 12 Press the Y or Z key to move the cursor position and enter the hours and minutes of the start time 13 Press t...

Page 81: ...elect either Sender Name or Sender 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the...

Page 82: ...4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Forward Settings 7 Press the OK key 8 Press the U or V key to select Print 9 Press the OK key 10 Press th...

Page 83: ...old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 11 Press the OK key 12 When Not Appending Information to Document Name 1 Press...

Page 84: ...2 In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as the current s...

Page 85: ...same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch k...

Page 86: ...the Right Select key 6 Enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address 7 Press the OK key an...

Page 87: ...he OK key 4 Press the U or V key to select Detail Edit and press the OK key 5 Press Menu the Right Select key 6 Press the U or V key to select Add Box and press the OK key 7 Use the numeric keys to en...

Page 88: ...b Address Box and press the OK key 3 Press the U or V key to select the Sub Address Box 4 Press Menu the Right Select key 5 Press the U or V key to select Open NOTE You must enter a box password in th...

Page 89: ...e details of documents forwarded to a Sub Address Box You can also use this procedure to rename files 1 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4 28 2 Press the U or V...

Page 90: ...the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu Counter key 2 Press t...

Page 91: ...requirements to be registered are set press the Program key and hold it 2 seconds The program is registered to the key When you press a number where a program is already registered proceed to the next...

Page 92: ...X File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 33 NOTE You can store...

Page 93: ...ress and sub address password NOTE For more information on sub addresses refer to Sub Address Communication on page 4 25 For information on how to receive files using sub address bulletin board commun...

Page 94: ...t Allowed or Not Allowed 9 Press the OK key Using Polling Transmission 1 Press the Document Box key 2 Place the originals 3 Press the U or V key to select Polling Box 4 Press the OK key 5 Press the U...

Page 95: ...enter a sub Orig Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientati...

Page 96: ...36 OPERATION GUIDE address password When the machine receives originals a sub address password is not used 17 Press the OK key 18 Press the OK key 19 Press the Start key The originals are scanned and...

Page 97: ...ion is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Refer to Polling Transmission on page 4 32 Using Pollin...

Page 98: ...with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the FAX key 2 Select the destination Here refer to Sub Address Transmissi...

Page 99: ...Select key The selected original is indicated by a checkmark To cancel the selection press Select the Right Select key again 6 Selecting Two or More Originals Repeat steps 4 to 5 Selecting Cancelling...

Page 100: ...red in a Polling box NOTE If Delete TX File is set to On originals are automatically deleted following polling transmission Refer to page 4 33 1 Follow steps 1 to 4 in Printing from a Polling Box on p...

Page 101: ...on page 4 39 2 Press Menu the Left Select key 3 Press the U or V key to select Detail Edit 4 Use the Y or Z key to check the details of the selected original 5 When you have finished checking the deta...

Page 102: ...counting NOTE For details refer to the machine s Operation Guide Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User a...

Page 103: ...b Address Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling transmission Network FAX transmission Transmission from the document box IMPORTANT You ca...

Page 104: ...to select Login User Name 3 Press the OK key 4 Use the numeric keys to enter the login user name NOTE For details on character entry refer to Specifications Fax function on Appendix 6 5 Press the OK...

Page 105: ...accounting and job accounting have been enabled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and press the OK key NOTE You can check the numbe...

Page 106: ...of the original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Selection of Original Image Select Original Image Original Type Binding Ori...

Page 107: ...iginals into the document processor at one time the multi page originals can be scanned in batches and sent as one job In this method originals are scanned until you press END Scan the Right Select ke...

Page 108: ...FAX Operation Advanced 4 48 OPERATION GUIDE...

Page 109: ...is chapter explains how to check fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job History 5 3 Pr...

Page 110: ...tored Any time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is...

Page 111: ...ts Send Job Log to check transmission results or Store Job Log to check results of storage in Sub Address Boxes Polling Boxes and USB memory 3 Press the OK key 4 Press the U or V key to select the job...

Page 112: ...IDE Page and Copy Number of pages in the printing page and copies Original Pages Number of pages in the original Color B W Color mode used during scanning Sender Info Transmission information Destinat...

Page 113: ...in the send result report 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Result Rpt Set 5 Press the OK key 6 Press the...

Page 114: ...ng FAX Receipt Result by E mail on page 5 10 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Result Rpt Set 5 Press the...

Page 115: ...after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Press the Status Job Cancel key 2 Press the U or V key to select FAX 3...

Page 116: ...received 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Admin Rpt Set 5 Press the OK key 6 Press the U or V key to sele...

Page 117: ...he Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U o...

Page 118: ...fax If the setting is Error SubAddress E mail notification is only provided when an error occurs or the received original is forwarded to other faxes computers and Sub Address Boxes 1 Press the System...

Page 119: ...ectly 1 Press the U or V key to select Address Entry 2 Press the OK key 3 Use the numeric keys to enter the address you want to register as the report destination Up to 64 digits can be entered NOTE F...

Page 120: ...Checking Transmission Results and Registration Status 5 12 OPERATION GUIDE...

Page 121: ...4 Rings 6 6 Volume Adjustment 6 7 Retry Times 6 8 Receiving Mode 6 9 Reception Date Time 6 10 Media Type for Print Output 6 11 DRD Reception Available for inch versions only 6 13 Transmission Restric...

Page 122: ...stem does not respond Flow of reception NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 12 FAX FAX Telephone When the other party ha...

Page 123: ...ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 2 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephon...

Page 124: ...to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding t...

Page 125: ...g tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 12 2 The answering machine responds When the call is from a telephone but the user is absent The ans...

Page 126: ...s can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible with some countries 1 Press the System Menu Counter...

Page 127: ...the line is connected without pressing the On Hook key such as in memory transmission 1 Press the System Menu Counter key 2 Press the U or V key to select Common Settings 3 Press the OK key 4 Press th...

Page 128: ...ial refer to Dialing the Same Receiving System Redial on page 3 27 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Transmis...

Page 129: ...ne is used NOTE DRD reception mode is available for some contries 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception...

Page 130: ...is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memor...

Page 131: ...key to select FAX Media Type 7 Press the OK key 8 Press the U or V key to select the desired paper type If you do not specify any paper type select All Media Type 9 Press the OK key Setting the casse...

Page 132: ...sette 1 Type Cassette 2 Type or Cassette 3 Type 13 Press the OK key 14 Press the U or V key to select the desired paper type 15 Press the OK key The previous screen reappears 16 Press the Back key to...

Page 133: ...tion is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern...

Page 134: ...the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is...

Page 135: ...ion Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 16 or Registering Permit ID No on page 6 21 Send res...

Page 136: ...a Permitted ID No registered for the sender reception is not rejected Prerequisites Reception Rejection Requirements Reception Rejection Register Reject FAX numbers Refer to Registering Reject FAX No...

Page 137: ...rely press the Reset key 12 Press the OK key 13 When registering other Permit FAX numbers repeat steps 8 to 12 Changing and Deleting Permit FAX No 1 Follow steps 1 to 7 of Registering Permit FAX No on...

Page 138: ...Menu the Right Select key 9 Press the U or V key to select Delete 10 Press the OK key 11 Press Yes the Left Select key This deletes the Reject FAX number 12 To change or delete other Permit FAX number...

Page 139: ...entering the number To delete the number entirely press the Reset key 12 Press the OK key 13 To register other Reject FAX numbers repeat steps 8 to 12 Changing and Deleting Reject FAX No 1 Follow step...

Page 140: ...y to delete the digits one by one before reentering the number To delete the number entirely press the Reset key 7 Press the OK key Proceed to step 12 8 Press Menu the Right Select key 9 Press the U o...

Page 141: ...6 Press the U or V key to select Permit ID List 7 Press the OK key 8 Press Menu the Right Select key 9 Press the U or V key to select Add FAX ID 10 Press the OK key 11 Use the numeric keys to enter a...

Page 142: ...select Detail Edit 5 Press the OK key 6 Use the numeric keys to reenter a Permit ID number 0000 to 9999 NOTE Press the Clear key to display the previous number 7 Press the OK key Proceed to step 12 8...

Page 143: ...lect Off To restrict the other parties only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book 9 Press the OK key Setti...

Page 144: ...e the reception restriction select Off To restrict the other parties only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr...

Page 145: ...se the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receivin...

Page 146: ...em Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select TX RX Common 5 Press the OK key 6 Press the U or V key to select Encryption Key 7 Press the...

Page 147: ...delete it 3 Press Menu the Right Select key 4 Press the U or V key to select Detail 5 Press the OK key Proceed to step 10 6 Press Menu the Right Select key 7 Press the U or V key to select Delete 8 P...

Page 148: ...iving system Refer to Registering an Encryption Key on page 6 26 When an encryption key has already been registered go to the next step 2 Press the Send FAX key 3 Place the originals 4 Use the numeric...

Page 149: ...ey 15 Press the Start key The transmission will start Operation at the Receiving System To conduct encryption communication operating the receiving system follow the steps below NOTE In encryption com...

Page 150: ...e OK key 11 Press the U or V key to select the desired encryption key number 12 Press the OK key 13 The sending system conducts encrypted transmission When encryption communication is conducted normal...

Page 151: ...ut on both sides of paper having the same width as the data 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Pre...

Page 152: ...of the original at a time on one Letter or A4 size sheet of paper 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception...

Page 153: ...Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Batch Print 7 P...

Page 154: ...register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center 1 Press the System Menu Counter key 2 Press the U or V key to select Ad...

Page 155: ...y to select Common Settings 3 Press the OK key 4 Press the U or V key to select Timer Setting 5 Press the OK key 6 Press the U or V key to select Unusable Time 7 Press the OK key 8 Press the U or V ke...

Page 156: ...Setup and Registration 6 36 OPERATION GUIDE 15 Press the OK key...

Page 157: ...ns how to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM which describes how to operate your PC to send a fax using Network FAX...

Page 158: ...nsmission is available Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is...

Page 159: ...ERATION GUIDE 7 3 7 NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing in...

Page 160: ...r to the Network FAX Driver Operation Guide contained in the included CD ROM Network FAX Driver Operation Guide The Network FAX Driver Operation Guide Online Manual is contained in the included CD ROM...

Page 161: ...ON GUIDE 8 1 8 Troubleshooting This chapter explains how to deal with problems Indicators During Sending Receiving Operation 8 2 Precautions When Turning Power OFF 8 3 Error Messages 8 4 Troubleshooti...

Page 162: ...icators show the fax transmission status The Send Receive indicator blinks when the machine is sending receiving a fax The Memory indicator blinks when source data is being stored in memory for memory...

Page 163: ...efore turning off the main power switch press the Power key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTION...

Page 164: ...er cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative Sub address Polling limit exceed...

Page 165: ...indicated cassette or MP tray out of paper Add paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper sourc...

Page 166: ...he registrations correct both at sender and recipient Double check the registrations both at sender and recipient 6 25 Cannot use the remote switching function Is a pulse line used Some phones may tra...

Page 167: ...on feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address register...

Page 168: ...unication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with...

Page 169: ...acter Entry Method Appendix 2 Specifications Fax function Appendix 6 Menu List Appendix 7 Received FAX Sizes and Paper Priority Inch Model Appendix 9 Received FAX Sizes and Paper Priority Metric Model...

Page 170: ...line the character to the left of it is deleted 3 Back Key Press this key to return to the screen from which you invoked the character entry screen 4 Cursor Keys Use these to select the entry positio...

Page 171: ...entry screen press Text the Right Select key to select the type of characters you want to enter Each time you press Text the Right Select key the character type switches as follows ABC 123 Symbol ABC...

Page 172: ...lphabetic Symbol d e f D E F 3 Numeric 3 Alphabetic Symbol g h i G H I 4 Numeric 4 Alphabetic Symbol j k l J K L 5 Numeric 5 Alphabetic Symbol m n o M N O 6 Numeric 6 Alphabetic Symbol p q r s P Q R S...

Page 173: ...display the Symbols screen Use cursor keys to select the symbol you want to enter and then press the OK key Entry When Select Character Is Selected in Login Operation Settings In the login screen tha...

Page 174: ...Max length 14 355 6 mm Automatic Document Feed Max 50 sheets with optional document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm...

Page 175: ...Direct TX FAX RX Polling Density Duplex Status Job Cancel Key Send Job Status Scheduled Job Print Job Log Send Job Log Store Job Log FAX Document Box Key Sub Address Box Polling Box Store File System...

Page 176: ...ng Forwarding Forward Dest File Format Subject Add Info FTP Encrypted TX Forward Time File Name Entry Print RX Settings RX Date Time 2 in 1 Printing Batch Print Remote SW Dial Encryption RX Duplex Pri...

Page 177: ...LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency c...

Page 178: ...d using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper...

Page 179: ...paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used f...

Page 180: ...r source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different...

Page 181: ...with the sender machine although the line connection was established U00600 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to f...

Page 182: ...in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address...

Page 183: ...nt machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled becau...

Page 184: ...se there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Cre...

Page 185: ...and Registration Status 5 1 Confirming and Deleting Registration Contents of Encryption Key 6 27 Continuous Scan 4 47 D Date 2 6 Delayed Transmission 4 2 Cancel 3 13 Immediate Transmission 3 13 Densit...

Page 186: ...ion 4 46 Original Size Selection 4 46 P Part Names and Functions 1 1 Permit Fax No Change Deletion 6 17 Registration 6 16 Permit ID No Change Deletion 6 22 Registration 6 21 Placing Originals 3 3 Poll...

Page 187: ...atus 3 8 Specifications Appendix 6 Standby Transmission 4 6 Sub Address Bulletin Board Communication 4 32 8 8 Sub Address Communication 3 5 4 25 How to Conduct 4 25 Sub Address 4 25 Sub Address Passwo...

Page 188: ...Index 4 OPERATION GUIDE...

Page 189: ......

Page 190: ...E1...

Page 191: ...2009 is a trademark of Kyocera Corporation...

Page 192: ...First edition 2009 5 Printed in China 302JN56010...

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