IBM TransNote User Manual Download

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Ink Manager® Pro 1.0

and

ThinkScribe™ Digital Notepad

User’s Guide

Summary of Contents for TransNote

Page 1: ...Ink Manager Pro 1 0 and ThinkScribe Digital Notepad User s Guide ...

Page 2: ...fety information and Notices in the IBM R ThinkPad R TransNote R Service and Troubleshooting Guide Copyright International Business Machines Corporation 2000 All rights reserved Note to U S Government Users Documentation related to restricted rights Use duplication or disclosure is subject to restrictions set forth in GSA ADP Schedule Contract with IBM Corp ...

Page 3: ...apter 2 Ink Manager Pro Setup 17 Setting up ink files 18 Setting preferences for Ink Manager Pro 20 Application tab 21 Ink Display tab 22 Actions tab 23 Writing Style tab 24 Setting properties on the digital notepad 25 Opening ThinkScribe Notepad Properties 25 Graphics Tablet Mode tab 26 Inking tab 28 Device tab 30 Ink File Selector tab 31 Actions Selector tab 33 Enabling Keyword transcription 34 ...

Page 4: ...om one file to another 69 Saving an ink file 70 Printing an ink file 72 Adding names to the ThinkScribe menu 73 Chapter 6 Editing Pages 75 Adding a blank page 75 Deleting a page 76 Editing ink 76 Selecting ink 76 Changing ink appearance 77 Cutting copying and pasting ink 77 Adding or moving ink on a page 78 Rotating a page 79 Saving a page 79 Printing a page 80 Chapter 7 Working with Actions 83 Wh...

Page 5: ...oard 97 Send Mail 97 Chapter 9 Special Features 99 Ink Calendar Support 99 Lotus Notes calendar 101 Lotus Organizer 103 Microsoft Outlook 105 Graphics Tablet Mode 107 IBM Ink Viewer 108 IBM Ink Transfer 110 Editing ink types 110 Maintaining applications 112 Chapter 10 Problem Solving 113 Digital notepad problems 113 Ink Manager Pro problems 116 Ink Manager Pro questions 121 Appendix A 125 Glossary...

Page 6: ...iv Contents ...

Page 7: ...le capturing electronic notes with the digital notepad at the same time You can write while the computer is turned on in suspend mode or turned off When the computer is turned on your electronic notes upload automatically to Ink Manager Pro When you start Ink Manager Pro your notes appear in the viewing window where you can file the pages into ink files search for pages manage your tasks edit and ...

Page 8: ...or to activate toolbar buttons and menus Reference information In addition to this book TransNote includes many sources of information to help you get the most out of your product Visit our Web site for further updates To do this press the ThinkPad button on the right side of the computer to open Access ThinkPad and select the Service Support icon On the Web site you can do the following Find prod...

Page 9: ... and Search tabs Glossary In Ink Manager Pro press Help Help topics or F1 Or from the computer screen open Access ThinkPad and then open ThinkPad Assistant Select Everyday uses Readme Release notes Press Start Programs IBM Ink Manager Pro Utilities Documents Select Readme User Reference Includes Where to Find It ...

Page 10: ...4 Welcome ...

Page 11: ... in the Ink Manager Pro viewing window In addition Lift the notepad to see the ThinkScribe reference label that contains useful information about the digital notepad Remove the Quick Reference Card the last page in this book and take it with you as a handy reminder of shortcuts and other important information After 30 minutes of idle time the digital notepad turns off the status display goes blank...

Page 12: ...links at the top of the digital notepad If you do not see the pen symbol your digital pen might need a new battery described later in this chapter Write notes on the digital notepad anytime regardless of whether the computer is turned on turned off or in standby mode Although both the computer and notepad sides of your system use the same battery there are two power buttons This feature enables yo...

Page 13: ...pad turned on slide the ink tip slowly in the Ink File selector Hold the pen perpendicular to the slot for best results Slide the ink tip in the Ink File selector to pre assign an ink file 2 Watch the names that appear in the status display Lift the pen to select the highlighted name such as Ink File 1 The name is now assigned to the current page and to all following pages until you select another...

Page 14: ...k Manager Pro provides a powerful tool called actions to help you search retrieve and act on your notes Mark words and phrases as actions while you write notes so that later you can quickly search for a page manage actions and share your ink with others Use the Action selector located on the left side of digital notepad to identify and mark actions in your notes Ink Manager Pro includes four types...

Page 15: ...e tap icon in the display panel tap one corner of the area to select such as the upper left corner Then tap the opposite diagonal corner such as the lower right corner Make sure the taps are wide enough to include all the ink strokes of the ink to select By default use the two tap method to apply the Copy action For more tips see the problem When I mark actions on the digital notepad the marked in...

Page 16: ...Chapter 7 Working with Actions describes how to mark actions and change or remove actions in your ink using Ink Manager Pro Turning pages To make sure your paper and digital pages match number each paper page Then you can move back and forth in your pages by matching the page number in the display panel with the number of the paper page To order pre numbered notepads go to the IBM Web site by pres...

Page 17: ...ws the same page number as the page you want to edit The new ink updates in the Current Notepad pages on the computer screen If you forget to tap Page Forward the new digital page appears on top of the previous page But you can quickly fix overwritten ink in Ink Manager Pro described in Chapter 4 Current Notepad Pages Status display messages The status display shows information about the current p...

Page 18: ...able Graphics Tablet Mode tap OK Low memory and the amber Error indicator light illuminates The memory in the digital notepad is full To clear the memory turn on the computer and let your recorded ink transfer to the computer After the hourglass disappears you can turn off the computer again and continue writing on the digital notepad Low battery and the amber Error indicator light illuminates The...

Page 19: ...sed area on the digital notepad 3 Use one of the following methods to reset the digital notepad Touch the Flip Touch control button on the computer middle button on the right side of the screen and select the Changing Pads icon on the menu This opens ThinkScribe Notepad Properties to the Inking tab From the Control Panel Start Control Panel select the ThinkScribe Properties icon and then select th...

Page 20: ...otepad Do not rest the pen on the digital notepad or hold it poised just above the notepad for long periods of time Doing so might prevent your ink from transferring to the computer Because the pen draws power when the tip is depressed do not store the pen in a position that would continuously depress the pen tip Also do not let the pen tip rest on a surface that might wick out the ink such as a c...

Page 21: ...rel 1 the lower end of the pen counter clockwise from the front section 3 2 Remove the old battery from the barrel 2 3 Place a new AAAA battery into the barrel with the positive end facing the front section of the pen 3 4 Screw the barrel clockwise onto the front section until tight 5 Confirm that the pen is working by turning on the digital notepad and tapping the pen on the tablet The green Acti...

Page 22: ...in the pen holder and pull up on the pen to remove the ink tip 3 Insert the ink refill into the front section 3 4 Press the ink tip gently on a hard surface until it snaps into place Ordering supplies To order supplies go to the IBM Web site by pressing the ThinkPad control button on your computer which opens Access ThinkPad Then select the Service Support icon IBM provides a full selection of rep...

Page 23: ... the F1 key Select the Back button to return to a previous topic Select the Contents tab to view the Table of Contents Select the underlined hyperlinks to jump to a related topic Select the Index tab to view index entries Double click an index entry or click the entry and click Display to view the help page on that topic Select the Search tab to enter a word or short phrase to search for among all...

Page 24: ...l page stays preserved in the Current Notepad or archive view for you to access at any time After your handwritten notes transfer to Ink Manager Pro they appear in the Current Notepad view in the order in which you wrote them You can leave them there in their original state or you can file copy them into My Ink Files Most users prefer to organize their notes into ink files just as they prefer to s...

Page 25: ...to use common letters and numbers for names and avoid using any special characters When you create a new ink file in the navigation panel and the digital notepad is turned on the Replace ThinkScribe Ink File window opens If you want the new name to appear on the Ink File selector menu on the digital notepad select an existing name to replace ...

Page 26: ...ore information on creating or managing ink files see Chapter 5 Managing Ink Files For more information on reordering names on the digital notepad use the Ink Files Selector tab of ThinkScribe Notebook Properties discussed later in this chapter Setting preferences for Ink Manager Pro Use the Preferences window to customize the default settings and appearance of ink in Ink Manager Pro This section ...

Page 27: ...ns you want to be able to undo in the Undo Levels box from 1 25 The default value is 10 The higher the setting the more memory your system requires to store previous actions Auto Save Interval Select the interval between auto saves from 0 100 minutes The default value is 5 minutes Erase Thumbnail Cache Select this option to erase all internally stored bitmap images of thumbnails to free up disk sp...

Page 28: ...all ink select the Ink Width arrow or the Ink Color arrow and select a different setting from the list The defaults ares black thin ink It s a good idea to try the Smoother option first Then if you decide it takes too long to display ink change the setting to Faster Draw Ink Adjust the Draw Ink speed if needed The Smoother option default selection requires more memory which can slow the system per...

Page 29: ...t the Ink Width arrow or the Ink Color arrow and select a setting from the list For information about Keyword transcription see the section Enabling Keyword transcription later in this chapter Transcribe Select the Transcribe checkbox to enable Keyword transcription When enabled this feature attempts to convert the words you mark as Keywords into text words Number of Transcription Alternates Alter...

Page 30: ... tab use the Writing Style tab to specify your type of handwriting and increase transcription accuracy Select Print if you always print and your letters do not touch Select ALL UPPERCASE if you always write in all uppercase letters Select Script for all other types of writing default ...

Page 31: ...ions select Actions Selector Opening ThinkScribe Notepad Properties To create a shortcut on your Windows desktop open the Control Panel and right click the IBM ThinkScribe icon From the menu click Create Shortcut Click Yes to put the shortcut on the desktop Be patient it might take a few seconds for the program to make the connection and read the current settings 1 Turn on the digital notepad and ...

Page 32: ...e in Ink Manager Pro or other graphics programs such as Microsoft Paint For more information about using Graphics Tablet Mode see Chapter 10 Special Features In the Pen Modes section select Graphics Tablet Mode to enable it To disable Graphics Tablet Mode and resume writing tap the OK button on the digital notepad or select Inking Mode on the Graphics Tablet Mode tab The pen is mapped to the left ...

Page 33: ...the Double Click Speed slider from left Slow to right Fast to increase or decrease the speed at which the double click happens Move the Double Click Area slider from left Small to right Large to increase the area of the double click range Double click in the green Test area to see if your double click is recognized If it is the area turns yellow Double click it again to turn it back to green If th...

Page 34: ...the change to transfer to the digital notepad before you start writing notes 1 Check the Ink Timestamp to confirm the digital notepad date and time The clock automatically synchronizes itself with the computer settings when you run them both If the clock is not correct click the Ink Timestamp button to reset the digital notepad clock to match the system clock For more information on changing the n...

Page 35: ... recorded Medium Upload after 3 seconds of idle time and about 5 pen strokes are recorded or after 10 seconds of idle time if any ink is recorded High Upload after 2 seconds of idle time if any ink is recorded default The upload speed affects the overall system performance and battery life If the computer s performance seems slow or the battery seems to drain fast try reducing the upload speed to ...

Page 36: ...he firmware Identification To edit the User name select Edit User Name and type the correct name in the Identification box When you finish press Enter or select the Edit User Name checkbox again The name is uploaded when you select Apply or OK LCD contrast Adjust the slider and apply the change until you can see messages in the status display clearly ...

Page 37: ...erties you have changed Select Save Current Settings as Defaults to set your current settings as the permanent settings Ink File Selector tab Select the Ink File Selector tab to rename or reorder the names on the Ink File selector menu The General ink file is reserved and cannot be renamed or reordered ...

Page 38: ...s to the Ink File selector Reorder the ink files names on the digital notepad so the names you use most frequently appear first on the list To reorder the Ink File selector 1 Select the Reorder Items button The title bar prompts you to Choose First Item Select the ink file you want to appear first on the list A 1 appears before the ink file name Then as prompted click the ink file you want to be s...

Page 39: ...ogrammers creating new applications for the ThinkScribe notepad Name Keyword To Do Message and Copy Type By default Label Mode The selection method used when marking ink on the digital notepad either circle or two tap mmediate By default ink that you mark as an action uploads immediately to your computer Unchecked it uploads at the regular transfer interval determined by the Upload Policy see the ...

Page 40: ...n you click OK or Apply the change transfers to the digital notepad The functions to remove or create new action types are meant only for programmers who are developing custom applications General users should NOT use them Enabling Keyword transcription Ink Manager Pro can automatically transcribe the words and phrases you mark as keywords into text words up to 100 characters You must enable the o...

Page 41: ...tes on that day Select the link to open Ink Manager Pro and read the notes Or open the entry to see and select a link In addition you can choose to show a link for notes taken within the time frame of activities such as appointments or meetings scheduled on the calendar By default the Ink Calendar Support button appears in your taskbar Select the button to open the menu Update now Refresh the link...

Page 42: ...lay and select Properties from the menu 2 From the Application Properties window select one two or all three calendar systems from the tabbed window and complete the set up steps Lotus Notes calendar version 5 or higher Lotus Organizer version 5 02 or higher Microsoft Outlook version 2000 For more information about Ink Calendar Support see Chapter 9 Special Features ...

Page 43: ...on panel Viewing window Toolbar buttons and menu bar Thumbnail view Full page view List view Use the program window to file access view and edit your handwritten notes and sketches on the computer screen IBM Ink Manager Pro displays your uploaded notes and pages in several ways called views For example the program initially displays your uploaded notes in Current Notepad view which is the original...

Page 44: ... your handwritten ink Many of these features are described in detail in later chapters To enlarge the viewing area of the window Hide collapse the navigation panel To do this click the triangular arrow at the top of the navigation panel To show the navigation panel click the arrow again Or select View Navigation Panel and select Show or Hide Hide the toolbar To do this select View Toolbar To show ...

Page 45: ...at you have written in the pad on the digital notepad The Archive menu includes previous notepads identified by pad number and creation date The My Ink Files menu includes the ink files you have opened or created shown in alphabetical order The Search menu includes two types of lists that can help you locate your notes Search All search by date and Keyword Index search by Keywords The Actions menu...

Page 46: ...Or select View View By Thumbnail Select List if viewing a list to toggle back from viewing thumbnails of pages in the list Toolbar buttons Some toolbar buttons are available only with certain views Use the toolbar buttons for quick access to editing and formatting options Use the Open button to open existing ink files Use the Save button to save changes you have make to your ink files Use the Prin...

Page 47: ...ction Mode button to disable Ink Annotation mode described below and change the mouse pointer to its typical state Use the Ink Annotation Mode button to disable Ink Selection Mode described above and change the state of the digital pen In this mode the mouse pointer acts as a pencil To disable Ink Annotation select the Ink Selection Mode button described above Use the Highlight button to change th...

Page 48: ... File Change the name of the selected ink file If the ThinkScribe is turned on and the original name exists on the Ink File selector that name is renamed also Save Save the changes made to the open ink file Ctrl S Save As Save the open ink file with a new file name or in another file format Save Page As Save the open page with a new file name or in another file format Preferences Open the Preferen...

Page 49: ... file or copy the pages to the Unassigned ink file Ctrl F Copy All to Ink Files Copy file all unfiled pages into their pre assigned ink files in the navigation panel If the pre assigned name does not exist in the navigation panel you can choose another ink file create the ink file or copy the pages to the Unassigned ink file Edit Original Page Check this menu item if you want to edit the Current N...

Page 50: ...om a list on the navigation panel Search All Create a list of all your handwritten pages in order of the date you started them For more information about Keyword transcription see Chapter 2 Ink Manager Pro Setup Keyword Index Create a list of all the Keywords you marked in your notes in alphabetical order of the transcribed text To Do List Create a list of all To Do s you marked in your notes Mess...

Page 51: ...e next page Fn Ctrl PgDn Last Open the last page Fn Ctrl End Go to Page Select or type a page number Ctrl G Help menu Help Topics Open online help in HTML format Click and double click topics in the Contents tab or select topics using the Index and Search tabs F1 About Ink Manager Pro Identify the version of IBM Ink Manager Pro To find help for Ink Manager Pro press F1 or Help Help Topics Or selec...

Page 52: ...en pages into thumbnail view Select the Views arrow and select Thumbnail Or select View Thumbnail Each thumbnail contains information about the page as shown in the example Current notepad or pad number and page number Time and date the page was started Symbols indicating whether the page contains actions for Keywords for To Do s for Messages On Current Notepad or Archive thumbnails only the ink f...

Page 53: ...e indicating you should re file replace the original page in the ink file For more information on filing pages see Chapter 4 Current Notepad Pages For more information on creating and managing My Ink Files see Chapter 5 Managing Ink Files Full page view View your handwriting by opening pages into full page view Use the toolbar buttons and menus to edit and format filed pages To open a page into fu...

Page 54: ... a list of your pages by date or a list of ink marked as Keywords To Do s and Messages Select the type of list from the navigation panel For example select your choice from the Search section of the navigation panel Search All or Keyword Index to see a list of all your pages or keywords Or in the Actions section select To Do List or Messages to list the To Do s or Messages you marked in your writi...

Page 55: ...words Select View View By Then select your preferred view Full Page Thumbnail List Sort By select a column heading as the method to sort the list The default view of To Do and Message lists shows only Not Done items To see All change the View option Select View View By Show and select how to sort the list such as Done or Not Done action items or Verified or Unverified Keywords Narrow your search b...

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Page 57: ...s into My Ink Files This chapter contains information on how to work with current notepad pages and archive pages Working with current pages Erasing ink in the archive Fixing overwritten ink Filing pages into My Ink Files Replacing pages What are archives When you change the notepad your previous pad is moved to the Archive section Archive notepads are identified by the pad number and date Ink Man...

Page 58: ... the original page Select File Print to send the selected page to the printer Take a few minutes to review the newly uploaded pages before you file them into ink files To work with current pages 1 Select Edit Edit Original Page one time before you can perform any type of editing to archive pages Select it again to block further editing of original pages This step prevents accidental editing of arc...

Page 59: ...ndwriting show up on the same uploaded page This happens if you forget to turn the electronic page tap Page Forward when you turn the paper page It is best to separate overwritten pages on the Current Notepad so they are already separated when you file them into My Ink Files However if the Fix Overwriting window cannot separate your Current Notepad page correctly try filing the page into My Ink Fi...

Page 60: ...p window with more information on this topic Cancel Cancel the separation and close the window Apply Apply the separation and close the window 2 In the text box select the destination page for the overwritten ink most recent ink When you do the program estimates the separation based on time stamps leaving the older ink on the left side and the newer ink on the right side If the separation is corre...

Page 61: ...ination page for the overwritten ink The program makes an initial separation based on time stamps leaving the oldest ink on the left side and moving the more recent ink on the right side colored in gold 3 Make any adjustments needed to correct the oldest page is correct on the left side using the steps described for separating two pages above and select Apply to close the window and make the separ...

Page 62: ...moves the colored ink to the destination page 6 When the separation is correct select Apply or Enter to close the window and make the separation Fixing overwritten pages in My Ink Files If you are separating a filed page click Undo if the separated pages are not correct in full page view Your pages will go back to being overwritten Click Redo to see the former separation again In some cases you mi...

Page 63: ...ndow opens and the program makes an estimate of how to separate the two pages The window contains the following areas Page The current page number Slider bar Use the arrows and bar to adjust the separation Destination page Select to move the separated ink showing on the right side to a new page inserted Before or After the current page Or click the page button to select an existing destination pag...

Page 64: ...right side Or click the tic marks on the slider bar which represent other likely separation points or drag the slider bar to separate the pages Or drag the slider to the far right or click the right slider arrow to move all the ink to the left side Then click the left slider arrow to try the next likely separation point marked by tics on the slider bar until the right and left sides are correct Co...

Page 65: ...Files For example while writing notes on page 3 you turn back to notepad page 1 to add a comment but you forget to tap Page Backward to match pages At the next transfer you file the page into My Ink Files and then notice that comment is overwritten on page 3 You want to separate the comment and move it to page 1 1 In advance locate the destination page for the overwritten ink The program can autom...

Page 66: ...sed on time stamps Press the colored button to toggle between the two colors which alternately moves the colored ink to the destination page 6 Select Apply to close the window and apply the separation Continue to add delete or move ink on the filed page using the toolbar buttons ...

Page 67: ... select Edit Copy to Ink Files to file the selected pages into the their pre assigned ink file the name appearing at the bottom of the thumbnail Select Edit Copy All to Ink Files to file all pages into the pre assigned ink file Pages without a pre assigned ink file remain unfiled If the pre assigned name does not appear in the navigation panel you can choose another ink file create a new ink file ...

Page 68: ...les For more information on editing and formatting filed pages see Chapter 6 Editing Pages Replacing pages Continue to add ink to existing pages even after you copy them into ink files Ink Manager Pro lets you replace refresh original pages with the updated pages If you add ink to a page that you already filed the thumbnail of the page becomes white again reminding you that you have updated ink To...

Page 69: ...ce Replace the earlier page shown on left side with the updated page shown on the right side Replace All Replace all earlier pages with updated pages Skip Defer a decision on this pair of pages The updated page does not get filed into an ink file The window then shows the next pair of pages Cancel Cancel the copy replacement of all pages pre assigned to this ink file and open the set of pages assi...

Page 70: ...ers this information to the software Later when you write on the page and the ink transfers the software might detect the matched identifier In cases where you might lose information by replacing the page a second window opens to recommend that you to Keep Both For example if you mark a Keyword on a filed page in Ink Manager Pro and then you add ink to the original page on the digital notepad and ...

Page 71: ...mber of new ink files Because the Ink File selector on the digital notepad can contain only 19 names add the names you use most frequently to the digital notepad renaming existing names so that the names are available to pre assign to pages as you write You can also divide an ink file into smaller ink files if it improves your organization To do this you will first create the second ink file and t...

Page 72: ...characters such as or NLS characters such as ü or any other character created by pressing the Alt key and a number pad sequence 3 Select OK The new name appears on the navigation panel If the digital notepad is turned on you can replace an ink file on the digital notepad so that you can pre assign pages to it as you write ...

Page 73: ...ve an ink file 1 Select the ink file in the navigation panel and then right click the name 2 Select Remove Ink File from the menu to open the Remove window 3 To delete the file permanently from your computer select the Delete the file too check box Leave it clear to keep the file on your computer with the rest of your ink files 4 Select OK The ink file disappears from the navigation panel ...

Page 74: ...the new name to the Ink File selector by replacing an existing file name Select the Open button or select File Open Other Ink Files and browse to find the location of the existing ink file or notebook the extension will be nbk When you open it the name appears in the navigation panel and the pages open in the viewing window If the digital notepad is turned on you can add the new name to the Ink Fi...

Page 75: ...iginal file name also appeared on the Ink File selector that name is automatically renamed too If not you can add the new name to the Ink File selector by renaming an existing name Copying pages from one file to another Pages appear in the ink file in the order you add them You can reorder the pages or move a page from one ink file to another And you can copy a single page to more than one ink fil...

Page 76: ...u tap individual pages 3 To insert the pages use one of the following methods Drag the page or group of pages to the target ink file in the navigation panel Open the target ink file The new pages appear at the end of the ink file and they are removed from the original file Select Cut to remove the pages from the original ink file or select Copy to leave the pages in the original ink file Open the ...

Page 77: ...r file format to share the contents with people who do not have Ink Manager Pro 1 Select the ink file in the navigation panel To do this click the ink file name one time 2 Select File Save As The Save As dialog box appears 3 In the Save In box select a location for storing the ink file 4 In the File Name box type a name for the ink file 5 Select the Save as type arrow and select a file format from...

Page 78: ... Print your ink files as you typically print documents To print an ink file 1 Open the ink file by selecting it in the navigation panel Open the first page in full page view If the ink file is open in thumbnail view double click the first page to open it in full page view 2 Select the Print button on the toolbar or select File Print The Print dialog box appears 3 Select the options for printing 4 ...

Page 79: ...b To add a name to the digital notepad 1 Turn on the digital notepad if it is not already on 2 Right click on the name in the navigation panel and select Add to ThinkScribe Menu 3 The Replace ThinkScribe Ink File window opens showing the current names of 19 ink files on the digital notepad 4 Select which name to replace and select OK The new name transfers to the digital notepad and appears in the...

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Page 81: ...ar and select Thumbnail 2 Select the page that you want to follow the new blank page the new page will be inserted before this page 3 Select Page New Page Choose Portrait vertical or Landscape horizontal A blank page now appears before the page you selected If needed use the mouse to drag it to its correct position in the ink file Now paste or draw ink on the new page For example to insert ink tha...

Page 82: ...page drag the it to the target ink file Editing ink You can edit the ink of any page you open from an ink file Open the page in full page view For example double click a thumbnail or select the Views arrow and select Full Page To restore an edited page to its original format select the thumbnail and select Edit Refresh from Original Or use the Undo or Redo icons on the toolbar You cannot edit Curr...

Page 83: ...he ink color Select the arrow and choose a color from the palette Use the Ink Width button to change the width of the selected ink Select the arrow and choose a line width from the list Cutting copying and pasting ink Another way of sharing or copying ink is to copy selected ink into the Ink Clipboard Viewer Edit Copy to Ink Clipboard Viewer and use the ink clipboard menus to save the selection as...

Page 84: ...tip as a pencil For example you can finish sketches or change handwritten words Open the page in full page view To draw more ink on a page 1 Click the Ink Annotation Mode button to enable annotation mode 2 Hold down the mouse button to draw on the page Or touch the stylus tip on the screen To prevent ink marks on the screen do not use the ink tip 3 To disable annotation mode click the Ink Selectio...

Page 85: ... page 1 Open the page or select the thumbnail of the page and select Page Rotate Page 2 Select the direction you want to rotate the page Left 90 Right 90 or Turn Over 180 upside down Saving a page Share a page with others or insert your handwritten page in another application by first saving the page as a graphic and then inserting it into the application the way you insert any graphic For example...

Page 86: ...graphics and viewer programs such as Microsoft Imaging for Windows select Start Programs Accessories Imaging This graphics format cannot be viewed in Microsoft Paint Printing a page Print individual pages to share with others or store with other documents For information on printing an entire ink file see Chapter 5 Managing Ink Files To print a page 1 With the page in full page view select the Pri...

Page 87: ...Editing Pages 81 printer settings from the Print dialog box they apply only to the current session ...

Page 88: ...82 Chapter 6 ...

Page 89: ...ro supports the following actions Keyword Identify terms or topics that will help you search for pages in your notes Keywords appear in blue on the screen To Do Identify items to do such as assignments or action items Create an To Do list and assign priorities and due dates for yourself To Do items appear in red on the screen Message Identify words and phrases that you jot down from phone conversa...

Page 90: ...ouse pointer over the ink the annotated text for the most recent action appears in the fly over window Keywords remain blue and the rest of the marked words change to the color of the Message or To Do You cannot mark actions in Current Notepad or archive pages on the computer Instead you must open the filed page from My Ink Files and then you can add or change actions to your notes To mark or chan...

Page 91: ...mation to the action if needed Select the Done checkbox only if the action is already completed 4 On the page ink marked as a Keyword To Do or Message changes to the default color for the selected action Searching for a page Locating notes can t get much simpler than this Create lists of your pages by date or by Keywords that you identified and select the link to open the page To search for pages ...

Page 92: ...on or a date range A list appears in the viewing window showing the search results as shown in the example below Text Click in the text box to correct the text for the Keyword The Keyword list is sorted in alphabetical order based on the text Select any column heading to sort the list by that column Select it again reverse the sort order again You cannot sort by the Ink column Ink Double click the...

Page 93: ...tions are removed immediately from the list Priority Click the column to assign a priority which rotates between 1 2 and 3 Due date Click inside the column to enter a due date and press Enter Select any column heading to sort the list by that column Select it again reverse the sort order again You cannot sort by the Ink column Ink Double click the ink to open the page Created The date you started ...

Page 94: ... the Search Bar described next Narrowing the search Use the Search Bar to narrow your search results for pages specific Keywords or annotated text date and or location Select the Reset to Defaults button to start a new search 1 With the list in view enter one or more criteria in the Search Bar to narrow the search To specify a date range click inside the Start Date or End Date box and select or ty...

Page 95: ...ds See Chapter 2 Ink Manager Pro Setup Verifying Keywords is the process of going through your list of Keywords and making sure the text matches the ink you selected To list your Keywords follow the instructions for Listing Keywords in the previous section To verify a Keyword 1 In the Actions section of the navigation panel select Verify Keywords or select View Verify Keywords 2 A Keyword list app...

Page 96: ...er s system tray and the Post it program is added to the StartUp menu On a To Do or Message list select the Post it icon in the Ink column The ink appears in a yellow note that stays open on your Windows desktop after you close Ink Manager Pro For best results keep ink selections for a Post it note to a sentence or two If the ink that you select is wide or spread out the outer edges or even the en...

Page 97: ...res in Post it Software Notes Lite right click the Notepad menu button or the Post it icon in the system tray and select Help To disable the Post it program right click the icon and select Exit This removes all Post it notes from the screen until you start the program again To enable it select Start Programs Post it Software Notes Lite ...

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Page 99: ...board in Ink Manager Pro Use the ink clipboard toolbar buttons and menus to edit and reformat the selection of ink if needed and then save the selection as a graphic to insert into other applications or e mail messages Copying ink to the Ink Clipboard Viewer 1 Use your mouse or stylus tip to draw a rectangle around an area of ink This action also copies the selected ink into the Windows clipboard ...

Page 100: ...tepad into the Ink Clipboard select File Preferences and select the Actions tab Use the menus in the Ink Clipboard to file edit and format selected ink File menu Save As Save the selected ink as an ink file NBK or a graphic either a bitmap BMP or Joint Photo Experts Group JPG Close Close the active window in the ink clipboard Exit Close the ink clipboard Edit menu Cut Cut the selected ink and save...

Page 101: ...ct the Save As button or select File Save As to save selected ink as a graphic bmp or jpg so you can insert the ink into another application Select the Select button to disable Ink Annotation mode described below and change the mouse pointer to its normal mode In Select mode drag the mouse pointer to select ink as you usually do Select the Ink Annotation button to enable Ink Annotation mode When e...

Page 102: ...button again to remove the highlight Select the Zoom In Out buttons to enlarge or reduce the view of the ink For more information about Post it notes see Chapter 7 Working with Actions Select the Post it button to open the selected ink in a yellow note on your Windows desktop Saving selected ink Save selected ink as a graphic so you can insert the ink into another application To save the Ink Clipb...

Page 103: ...e button If there is no Paste button check the Edit menu or press Ctrl V a Windows shortcut for pasting contents at the cursor location as a graphic If you are unable to paste ink or text search the application help system or user manual Send Mail IBM Ink Manager Pro supports sending ink files as e mail attachments if your default e mail program is a MAPI client such as Microsoft Outlook or Micros...

Page 104: ...98 Chapter 8 ...

Page 105: ...o open Ink Viewer and read the notes In addition you can choose to show a link for notes taken within the time frame of activities such as appointments or meetings scheduled on the calendar By default the Ink Calendar Support button appears in your Windows system tray lower right corner of the screen Select the button to open a menu of options Update now Refresh the links immediately instead of at...

Page 106: ...d the link to the entry To enable Ink Calendar Support for appointments 1 Select the Ink Calendar Support button in the Windows system tray and select Properties from the menu You must install and set up the calendar programs on your computer before enabling Ink Calendar Support Select one two or all three calendar systems from the tabbed window and complete the set up steps Lotus Notes calendar v...

Page 107: ...ab select the Enable checkbox to start the utility for that calendar program Select it again to remove the check and disable the utility for the calendar program Select Show day link only to see a link on each day that you write notes regardless of the time of day Select Show day and activity links to see a link for each day as well as see individual links within any scheduled activity during whic...

Page 108: ...ndar Entry window as an Event shown in the example below Select Click here to view handwritten ink to open the ink After you open the link the first time the link also appears in the Welcome page when you open the calendar If the calendar links do not appear immediately click View Refresh or F9 to refresh the links If you select the Show day and activity links notes appear in the Notes Calendar ap...

Page 109: ...ple in Step 1 Meetings Select OK 3 Select the IBM Ink Calendar Support icon in the system tray lower right corner of the screen and select Properties 4 On the Lotus Organizer tab select the Enable checkbox to start the utility for that calendar program Select it again to remove the check and disable the utility for the calendar program Select Show day link only to see one link at the top of each c...

Page 110: ...s Start Programs Lotus SmartSuite Lotus Organizer 4 If you set the user preference to automatically open to your saved file see Step 1 for enabling calendar support on this help page the program opens to the saved file in the example Meetings Otherwise you must manually open the saved file by selecting File Open and finding the Organizer file you created such as C lotus work organize and select th...

Page 111: ...select Properties 2 On the Microsoft Outlook tab select the Enable checkbox to start the utility for that calendar program Select it again to remove the check and disable the utility for the calendar program Select Show day link only to see a link on each day that you write notes regardless of the time of day Select Show day and activity links to see a link for each day as well as see individual l...

Page 112: ...are added to the Calendar view in the next upload 2 If you select Show day link only links for a whole day appear in the Events field the banner at the top of the day view If you select Show day and activity links links appear in the Events field and Hourly Appointment field 3 Select Handwritten Notes Link to open the Event window 4 Double click Click here to view handwritten to open the Opening M...

Page 113: ...n Or to change or check the properties or to open the program from Ink Manager Pro use the following steps 1 Open ThinkScribe Notepad Properties by selecting Start Control Panel and selecting the ThinkScribe Notepad Properties icon which opens with the Graphics Tablet Mode tab 2 Select Graphics Tablet Mode to enable the option Adjust the mouse reference using the sliders to set the mouse reference...

Page 114: ...ploaded to Ink Manager Pro nor will it be archived Save the graphic the way you normally do Or tap the pen tip on the digital notepad surface lift the paper pad to find the Graphics Tablet Mode tracking area which references the computer screen to activate toolbar icons or menus Drag the pen tip to select text Double tap it to double click Set the Pen Down setting to control whether a tap acts as ...

Page 115: ... Ink Manager Pro Utilities Ink Viewer Use the File menu to print the page in view Use the Edit menu to separate overwritten pages or delete unnecessary ink When you close the Ink Viewer utility the program saves your corrections with the archive Use the View menu to show hide areas toolbar status bar and Browser bar refresh the view with recent ink change from viewing the Current Pad to previous n...

Page 116: ...al applications for the digital notepad Editing ink types Use the following steps to add edit or remove a file type to create a special purpose application of Ink Manager Pro To open the Ink Applications window right click the Ink Transfer symbol in the system tray Select Ink Applications to open the Ink Types dialog box To add a file type 1 To register a new application for the file type in the I...

Page 117: ...ore launching the application 2 Clear the Add to Archive checkbox if you do NOT want the notes created with the new type to be added to the archive for example a confidential form For most purposes it is recommended that you add all ink types to the archive To edit a file type 1 To change a file type such as adding or removing application or changing the default application select Edit in the Ink ...

Page 118: ...4 Select OK To edit an existing application 1 In the Application List section of the Edit Ink Type dialog box select the application you want to edit and select Edit The Application for Ink Type dialog box appears 2 Type the new command line such as C Windows Explorer exe in the Application to be launched box Click Browse to navigate to the application 3 Select OK To remove an application 1 In the...

Page 119: ...hat can be renamed and reordered The location for General pages cannot be renamed or reordered You can rename the ink files showing in the Ink Files selector menu in three ways With the computer turned on open the ThinkScribe Notepad Properties utility and select the Ink Files Selector tab In this window you can rename and reorder the names on the Ink Files selector menu If Ink Manager is running ...

Page 120: ...for the digital notepad to operate the amber Error light turns on also The digital notepad will shut down in one minute unless you either use the AC adaptor or replace the computer battery Tips for battery use The digital notepad is designed to operate independently of the computer meaning you can turn on the digital notepad and write notes for many hours with the computer turned off This method h...

Page 121: ... the pen away from the digital notepad to let the transfer start or rest the pen on the table Check the pen battery Place the ink tip on the digital notepad You should see a pen icon in the status display if ink is being recorded If the pen icon does not appear change the pen battery one AAAA alkaline battery See Chapter 1 Digital Notepad and Pen Features for instructions Check the status display ...

Page 122: ...d hold the pen away from the notepad to let the transfer take place If the transfer is finished and your ink is still missing try the following suggestions If ink from the edge of the page is missing it might be due to the paper size The ThinkScribe is designed for 8 1 2 X 11 notepads If you are using standard paper the edges of the paper about 1 4 cannot be sensed by the ThinkScribe IBM offers sp...

Page 123: ...ritten ink Problem I want to change the appearance of my ink on the computer screen You can adjust the ink width and color of your handwriting in Ink Manager Pro Select File Preferences Display See Chapter 6 Editing Pages for more information on changing ink appearance Problem When I circle actions on the digital notepad the marked ink is not correct on the screen or in my lists This can happen fo...

Page 124: ...ng situation might occur A circled Keyword shown in Ink Viewer and the rectangular area the computer sees The marked Keyword in Ink Manager Pro As shown in the example above the computer program creates a rectangular box shown in red based on the user s circle The list includes all four words rather than the intended two upper words because ink strokes from the two words below it are included in t...

Page 125: ...s first file the page in My Ink Files Then open the page in the ink file Drag the mouse to highlight the word or phrase In the Actions List box select the action type and select OK Problem My Keyword transcription is frequently wrong What can I do to make it more accurate The Keyword transcription program attempts to match your handwritten words with a database of handwritten words to find the bes...

Page 126: ... File Preferences Application Reduce the number of transcription alternates if keyword transcription is enabled To reduce the number of alternates open File Preferences Actions Reduce the upload transfer policy By default your upload policy is set to High To reduce the frequency open ThinkScribe Notepad Properties to the Inking tab To do this select Start Programs IBM Ink Manager Pro Utilities Thi...

Page 127: ...y mode the digital notepad must be turned on which conserves the computer battery The digital notepad stores your ink You should turn on the computer occasionally to transfer your ink to the computer which clears the digital notepad memory Then you can turn off the computer and continue to use the digital notepad For more information about how to conserve the computer battery see Digital notepad p...

Page 128: ...heir individual log on and password Preferences include such things as default ink color and width and keyword transcription If a user wants to use Microsoft Outlook the user might have to configure Outlook individually For example if the user clicks the Microsoft Outlook icon and receives an error message the user can right click the icon and select Properties to open the Mail window From the Mai...

Page 129: ...ties to the Inking tab If needed click the Ink Timestamp button to synchronize the digital notepad with the computer clock Note If you change the system clock past 2049 you might experience unpredictable results and synchronization failure How do I open digital notebooks created on a previous version of the digital notepad First locate the NBK files on your computer To open them in the navigation ...

Page 130: ...od This action copies all unfiled pages indicated by white thumbnails to their pre assigned ink files Then to file a page in another ink file go back to the Current Notepad and drag it to the other ink file in the navigation panel If on the other hand you first drag the page to an ink file other than the pre assigned ink file the thumbnail changes to green indicating it has been filed Now if you t...

Page 131: ... evaluate and verify the operation of any non IBM product program or service IBM may have patents or pending patent applications covering subject matter described in this document The furnishing of this document does not give you any license to these patents You can send license inquiries in writing to IBM Director of Licensing IBM Corporation North Castle Drive Armonk NY 10504 1785 U S A The foll...

Page 132: ...in and between the 20th and 21st centuries provided all other products for example software hardware and firmware used with these products properly exchange accurate date data with them IBM cannot take responsibility for the date data processing capabilities of non IBM products even if those products are preinstalled or otherwise distributed by IBM You should contact the vendors responsible for th...

Page 133: ...2 3 Notes and Organizer are registered trademarks of Lotus Development Corporation Intel and Pentium are trademarks of Intel Corporation in the United States and or other countries Microsoft Microsoft Outlook Windows Windows NT and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Other company product and service n...

Page 134: ...128 Appendix A ...

Page 135: ... viewing lists you can enter the text words in the Search Text box to narrow the list Archive pages The preserved ink on the original page exactly as it was written on the paper Archive pages are protected and stored in the order you wrote them To view archived pages select Current Notepad to view pages on the pad currently on the digital notepad Select Archives to view archive pages from previous...

Page 136: ...ed ink is not recorded or archived in Ink Manager Pro To enable disable the feature open the ThinkScribe Notepad Properties window to the Graphics Tablet Mode tab See Inking Mode IBM Digital Pen The specially designed pen included with Ink Manager Pro that writes on paper with normal ink and also transfers your handwriting to the computer electronically It has a stylus tip on the pen barrel and th...

Page 137: ... paste ink highlight ink save ink in another format or create a Post it note on your Windows desktop Ink Column The column on an Action or Search list that shows the original selected writing as it appears on the page of notes Ink file A file containing your handwritten notes and sketches Ink files include not only transferred ink but also other information including ink appearance color and thick...

Page 138: ...words You can then sort your Keywords into alphabetical order for easier searching or use the Search Bar to narrow your search list to a certain Keyword To activate the transcription program select File Preferences Actions Location column The column on an Action or Search list that shows the ink file and page the action appears on Select the Location link to open the page containing the To Do Mess...

Page 139: ...to search for pages Status column The column on an Action list that shows whether the action is open or closed When you mark words as a To Do or Message the ink appears in the list with an open status To close an action click the Status checkbox Stylus tip The pointed tip of the pen opposite the ink tip Use the stylus tip to touch the screen to activate buttons and menus or to draw on the screen A...

Page 140: ... To Do items by selecting To Do List on the navigation panel Toolbar buttons Small icons or symbols in the Ink Manager Pro window and the Ink Clipboard Viewer window Click or touch the buttons to initiate actions Hold the mouse pointer over a button to see the name of the button Transferring ink The process of moving the image of your handwritten ink to the computer screen that you can view using ...

Page 141: ...o verified and non verified Keywords and continue to verify Viewing window The main window in the Ink Manager Pro application located on the right of the navigation panel In the viewing window you can see your transferred pages in thumbnail view or full page view or lists of Keywords To Do items and Messages Select views or lists using the navigation panel Views button on the toolbar or View menu ...

Page 142: ...136 Glossary ...

Page 143: ... actions menu 39 actions selector tab 33 actions tab 23 activity indicator 6 add new ink file to Think Scribe 66 adding a file type 110 adding a new application 112 adding blank page 75 adding ink files to the Think Scribe selector 19 adding ink on a page 78 adding notes to a previous page 11 adding words to dictionary 89 Adobe Acrobat Reader 80 all uppercase 24 alternate keywords 23 amber error l...

Page 144: ...n 9 93 copy button 40 copy ink to other applica tions 52 copying ink 77 copying ink to Ink Clipboard Viewer 93 copying pages between files 69 copying pages between loca tions 70 creating an action type 34 creating an ink file 18 65 121 creating Post It Note 90 current notepad 39 current pages 52 cut button 40 cutting ink 77 D default ink appearance 77 default location of ink files 71 default Think...

Page 145: ... full page view 40 47 opening pages in 47 G Getting Started Guide 2 5 graphics application 107 Graphics Tablet Mode 25 107 Graphics Tablet Mode tab 26 Graphics Tablet Mode re sume writing 107 green thumbnail 62 H handwriting type 24 Help 3 help 17 contents 17 index 17 search 17 help menu 45 help menu Ink Clipboard Viewer 95 hidden files showing 121 hiding navigation panel 38 hiding the toolbar 38 ...

Page 146: ...orting 71 location of on computer 120 name 66 opening 121 print preview 72 printing 72 removing 67 renaming 68 restoring 68 saving 70 transfer to ThinkScribe 19 ink file location 71 ink file selector changing names 113 Ink Files pre assigning pages to 7 renaming on Ink File se lector 32 reordering 32 ink files 7 changing name of 8 pre assigning 7 renaming 32 reordering 32 setting up 18 ink files s...

Page 147: ...t for 101 Lotus Notes 100 Lotus Organizer enabling support for 103 Lotus Organizer 100 103 low battery icon 115 low battery icons 114 low memory 21 114 M maintaining applications 112 MAPI 97 marking actions as you write 8 marking actions in Ink Man ager Pro 84 marking actions on the com puter 84 matched pages 64 menu bar 42 Message 83 adding comments 85 annotating 85 color 9 listing 87 sorting by ...

Page 148: ...te 85 locating 85 printing 80 recovering deleted 76 rotating 79 saving 79 saving as 79 searching for 85 page button 41 page menu 45 pages copying between files 69 copying to new location 70 current 52 filing in My Ink Files 61 matched pairs 64 reordering 69 replacing 62 replacing original 62 turning 11 working with current 52 pages as graphics 79 paste button 40 pasting ink 77 pen care 14 changing...

Page 149: ...saving ink file in another for mat 71 saving ink files 70 saving pages 79 saving selected ink 96 script 24 search menu 39 search results filtering 88 narrowing 88 searching by date 85 searching by Keyword 86 searching for a page 85 select list 40 selected ink saving 96 selecting ink 76 selecting text against left part of window 122 sending mail 97 separating overwritten ink 117 separating overwrit...

Page 150: ...creen right clicking on 122 trademarks 127 Transcribe 23 transcription accuracy 119 transcription alternates 23 transfer policy 120 transferring ink file name to ThinkScribe 19 TransNote turning on 5 Trash Note 91 troubleshooting 113 digital notepad 113 Ink Manager Pro 116 ThinkScribe 113 turning pages 10 11 two tap method 9 two tap mode 33 U Undo 21 undo button 40 undo levels 21 unfiled page 61 u...

Page 151: ...t exiting applications Resume Press Fn or press power button Hibernation Fn F9 Turns off computer without exiting applications Resume Press power button Other keyboard shortcuts Full page view in Ink Manager Pro First Page Fn Ctrl Home Last Page Fn Ctrl End Previous Page Fn Ctrl PgUp Next Page Fn Ctrl PgDn Menu bar in Ink Manager Pro File menu Alt F Edit menu Alt E View menu Alt V Page menu Alt P ...

Page 152: ...exists in the ink file the Replace Pages window opens Choose to keep both the original and new pages replace the original page or skip this pair of pages Using Graphics Tablet Mode Enable Press the FlipTouch button on the ThinkPad middle button on right Select Use pen as a mouse pointer Tap ink tip on relative position on the digital notepad to activate toolbar buttons or menu items Use pen to dra...

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