2. Choose Edit > Delete or press the Delete key.
Creating and Working with Groups
An easy way to manage your contacts is to organize them into groups. A group can be created at the top level
in the list of groups or it can be created within another group. For example, you can create a group named “Em-
ployees” and within that group create sub-folders named “Marketing” and “Sales”.
To create a group:
1) Select a group in the list if you want to create a sub-group within it, or select All to create a group at the top
level of your personal database or select another database to create a group at the top level of it.
2) Choose File > New Group, or click Add (+) the bottom of the Group column.
3) Type a name for the group and press return.
To add contacts to a group:
1. Select contact(s) in the Name column and drag them to a group. Hold down the shift key to select multiple
contiguous contacts. Hold down the command key to select multiple contacts in a non-contiguous fashion.
To see which groups a contact belongs to:
1) Select a contact.
2) Hold down the Option key. Any groups a contact belongs to will be highlighted.
To delete a group:
1. Select the group.
2. Choose Edit > Delete.
To make a group a subgroup of another group:
1. Drag and drop the group on top of the group you want to be its parent.
2. Drag and drop a group to All to return it to the root group level.
Smart Groups
Smart Groups provide a way to manage a collection of contacts that match specific criteria you have defined.
For example, you can create a Smart Group that contains all the contacts that have an Arizona address. Smart
Groups are a quick and easy way to group related contacts scattered across multiple groups into a single loca-
tion without having to physically move the contacts into a particular group.
To create a Smart Group:
Smart Groups appear alongside regular groups. A Smart Group can be added as a sub-group of another Smart
Group but not a regular group.
1) Select a Smart Group in the list if you want to create the Smart Group as a sub-group within it, or select All
to create a Smart Group at the top level.
2) Choose Contact > New Smart Group.
3) Name the Smart Group.
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