Canon 1827B001 Reference Manual Download

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11-70

Before Using the
Machine

Document and Paper

Copying

Sending and
Receiving

Printing and
Scanning

Network

Remote UI

System Manager
Settings

Maintenance

Troubleshooting

Appendix

Table of Contents

Index

Setting menu

ADDRESS BOOK SET. 11-19
ADJUST./CLEANING 11-27
COMMON SETTINGS 11-7
COPY SETTINGS 11-9
PAPER SETTINGS 11-6
PRINTER SETTINGS 11-23
REPORT SETTINGS 11-29
SYSTEM SETTINGS 11-31
TIMER SETTINGS 11-25
TX/RX SETTINGS 11-11
VOLUME CONTROL 11-6

Setting paper size and type 2-13

Setting up a computer as a file server 6-21

Setting up a computer for printing/sending a fax
6-11

Setting up e-mail 6-16

Sleep mode 1-17

Slide guides 1-3, 2-5

Slide guides for multi-purpose tray 1-4

Specifying destinations 4-21

Standby mode

Copy 1-10
Log in 1-11
Scan 1-10
Send/Fax 1-10

Starting Remote UI 7-4

Start key 1-8

Stop/Reset key 1-7

Storing/Editing

Address Book 4-10
Coded dial codes 4-11
Group addresses 4-16
One-touch keys 4-11

System Manager ID 8-3

System Manager settings 8-1

System monitor 3-13, 4-49, 5-9, 11-53

System Monitor key 1-6

System Password 8-3

System requirements

Network 6-4
Remote UI 7-3

SYSTEM SETTINGS 11-4, 11-31

System settings

Customizing 7-12

Telephone line jack 1-5

TIMER SETTINGS 11-4, 11-25

Timer settings 1-17

Time zone 1-18

Tone dialing 4-34

Tone key 1-8, 4-35

Toner cartridge 1-14

Checking the toner level 1-16
Maintaining 1-15
Redistributing 9-10
Replacing 9-13

Toner Gauge key 1-8

Toner level 1-16

TONER LOW message 9-10

To Top page button 7-5

Transporting the machine 9-16

Troubleshooting

Clearing jams 10-3
Copying 10-44
Error codes 10-21
General 10-30
If a power failure occurs 10-55
If you cannot solve a problem 10-56
LCD messages 10-13
Network 10-52
Paper feeding 10-32
Printing 10-47
Sending/Receiving 10-33
Telephone 10-51

Two-sided copying 3-9

Two-sided printing 4-46

TX/RX SETTINGS 11-4, 11-11

TX REPORT

Printing automatically 11-47

Update button 7-5

USB memory 5-4

USB memory port 1-3

USB port 1-5

USER’S DATA LIST 11-4

User IDs

Managing 7-21
Turning ON/OFF 8-14

Use USB device 8-22

Using

Address Book key 4-24
Coded dial codes 4-22
Group addresses 4-23
One-touch keys 4-21

Summary of Contents for 1827B001

Page 1: ...nd Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix How to Use This Guide Table of Contents Index Please read this guide before operating this product After you finish reading this guide store it in a safe place for future reference Reference Guide ...

Page 2: ...Lists Trouble Shooting Reference Guide This Document CD ROM Scanning Features Scanner Driver Guide CD ROM CD ROM Indicates the manual is supplied in PDF format in the accompanying CD ROM To view the manual in PDF format Adobe Reader Adobe Acrobat Reader is required If Adobe Reader Adobe Acrobat Reader is not installed on your system please download it from the Adobe Systems Incorporated website Co...

Page 3: ...type of image Image Quality p 3 4 Adjust the density level of scanned images Density p 3 4 Enlarge or reduce copied images Zoom Ratio p 3 5 Sort copies by page order Collate Copying p 3 7 Make two sided copies Two Sided Copy p 3 9 Copy two documents on one sheet 2 on 1 Combination p 3 8 Send documents with diverse sending methods Fax E Mail and File Server Chapter 4 Send documents in a variety of ...

Page 4: ...ng with Coded Dial Codes p 4 22 Specify multiple recipients as a group Sending to Group Addresses p 4 23 Look up a particular recipient Address Book Search p 4 24 Retry sending documents automatically Auto Retry p 4 30 Send documents to multiple recipients Broadcasting p 4 27 Recall the last three sending jobs Job Recall p 4 28 Forward received documents Forwarding Documents p 4 43 7 15 Receive fa...

Page 5: ...I System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Print a document from a PC Printing Online Help Specify detailed scanning options to suit various images Scanning Scanner Driver Guide Access and manage the machine from a PC Remote UI Chapter 7 Restrict the use of the machine with department IDs Department ID Management p 8 6 ...

Page 6: ...nager Settings Maintenance Troubleshooting Appendix Table of Contents Index Table of Contents Manuals for the Machine i Things You Can Do ii How to Use This Guide xxiii Using the Top Page xxiii Using the Chapter Topic List xxiv Legal Notices xxvi 1 Before Using the Machine 1 1 Machine Components 1 3 Operation Panel 1 6 Main Operation Panel 1 6 Send Fax Operation Panel 1 9 ...

Page 7: ...nance Troubleshooting Appendix Table of Contents Index LCD Standby Mode 1 10 Copy Mode 1 10 Send Fax Mode 1 10 Scan Mode 1 10 Log In Mode 1 11 Department User ID Management 1 12 Procedure before Using the Machine 1 12 Procedure after Using the Machine 1 12 Optional Handset 1 13 Maintaining the Handset 1 13 Toner Cartridge 1 14 Maintaining the Toner Cartridge 1 15 Checking the toner level 1 16 ...

Page 8: ...er Settings Maintenance Troubleshooting Appendix Table of Contents Index Timer Settings 1 17 Setting the Sleep Mode 1 17 Setting Auto Clear Time 1 18 Setting Time Zone 1 18 Setting Daylight Saving Time 1 19 2 Document and Paper 2 1 Document Requirements 2 2 Scanning Area 2 3 Loading Documents 2 4 On the Platen Glass 2 4 In the ADF 2 5 Paper Requirements 2 7 Printable Area 2 9 ...

Page 9: ... Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Loading Paper 2 10 Into the Multi Purpose Tray 2 10 Setting Paper Size and Type 2 13 3 Copying 3 1 Basic Copying Method 3 3 Scan Settings 3 4 Image Quality 3 4 Density 3 4 Zoom Ratio 3 5 Advanced Copy Features 3 7 Collate Copy 3 7 2 on 1 Combination 3 8 Two Sided Copying 3 9 Reserved Copy 3 10 ...

Page 10: ...ppendix Table of Contents Index Printing a Sample Page 3 11 Canceling Copy Jobs 3 12 Checking and Deleting Jobs 3 13 Checking and Deleting Copy Jobs 3 13 4 Sending and Receiving 4 1 Basic Sending Method 4 6 Scan Settings 4 7 Image Quality Fax 4 7 Density 4 7 Send Settings E Mail File Server 4 8 Storing Editing Address Book 4 10 Storing Editing One Touch Keys Coded Dial Codes 4 11 Storing Editing G...

Page 11: ...ts Index Specifying Destinations 4 21 Using One Touch Keys 4 21 Using Coded Dial Codes 4 22 Using Group Addresses 4 23 Using Address Book Key 4 24 Manual Sending Fax 4 26 Advanced Sending Features 4 27 Broadcasting 4 27 Job Recall 4 28 PC Faxing 4 29 Customizing Sending Features 4 30 Setting Number of Retry Attempts E Mail File Server 4 30 Setting Automatic Redialing Fax 4 30 Setting Detail Inform...

Page 12: ...ling Through a Switchboard 4 33 Switching Temporarily to Tone Dialing 4 34 Checking Dialing Line 4 35 Dialing an Overseas Number With Pauses 4 36 Basic Receiving Method 4 37 Receiving Features 4 38 FaxTel Optional Settings 4 38 Telstra FaxStream Duet Only for Australia 4 39 Telecom FaxAbility Only for New Zealand 4 39 Manual Reception 4 40 Memory Reception 4 40 Memory Lock Reception 4 41 Forwardin...

Page 13: ...leshooting Appendix Table of Contents Index Canceling TX RX Jobs 4 48 Checking and Deleting Jobs 4 49 Checking Transmission Reception Results 4 49 Checking the Arrival of I Fax 4 49 Checking and Deleting Sending Receiving Documents Stored in Memory 4 50 5 Printing and Scanning 5 1 Printing Documents 5 2 Scanning to a Computer 5 3 Scanning to a USB Memory 5 4 Scanning to a USB Memory 5 4 Scan Setti...

Page 14: ...pendix Table of Contents Index Canceling Scan Jobs 5 8 Canceling Scan Jobs to a Computer 5 8 Canceling Scan Jobs to a USB Memory 5 8 Checking and Deleting Jobs 5 9 Checking and Deleting Print Jobs 5 9 6 Network 6 1 System Requirements 6 4 Printing or Sending a Fax from a Computer 6 4 Using E Mail 6 5 Sending Data to a File Server 6 5 Basic Network Settings 6 6 Interface Settings 6 6 Communication ...

Page 15: ...x Setting Up a Computer for Printing Sending a Fax 6 11 Settings from the Operation Panel 6 11 Machine Connection Method LPD Raw 6 12 Print Server Settings 6 15 Setting Up E Mail 6 16 Settings from the Operation Panel 6 16 Setting Up a Computer as a File Server 6 21 Settings from the Operation Panel 6 21 Configuring a Shared Folder 6 23 Additional Network Settings 6 35 TCP IP Settings 6 35 Startup...

Page 16: ...e of Contents Index Machine Management 6 44 Machine Management Using Web Browser Remote UI 6 44 Machine Management Using NetSpot Device Installer 6 44 Machine Management Using NetSpot Console 6 44 7 Remote UI 7 1 System Requirements 7 3 Windows 7 3 Macintosh 7 3 Using the Remote UI 7 4 Starting the Remote UI 7 4 Displaying Device Status and Information 7 6 Job Management 7 7 Managing Print Jobs 7 ...

Page 17: ...stomizing System Settings 7 12 Customizing System Information 7 12 Specifying Forwarding Settings 7 15 Managing the Department User ID 7 21 Import Export Function 7 27 Saving the Address Book 7 27 Loading an Address Book 7 28 Saving User Management Data in Files Export 7 29 Loading User Management Data Files Overwrite Import 7 30 Saving Additional Functions Settings in Files Export 7 32 Loading Ad...

Page 18: ...Specifying the System Manager Settings 8 3 Device Information Settings 8 5 Department ID Management 8 6 Registering the Department ID Password and Page Limit 8 6 Changing the Password and Page Limit 8 8 Erasing the Department ID and Password 8 10 Checking Counter Information 8 10 Clearing Page Totals 8 11 Printing Counter Information DEPT INFO LIST 8 12 Accepting Print Jobs with Unknown IDs 8 12 M...

Page 19: ...able of Contents Index Restricting Access to Destinations 8 17 Setting a Password for the Address Book 8 17 Restricting the New Address 8 18 Restricting PC Faxing 8 18 Confirming Entered Fax Numbers 8 19 Restricting Job Recall 8 19 Restricting Broadcasting 8 20 Checking the Job Log 8 21 Restricting the USB Interface Port 8 22 9 Maintenance 9 1 Cleaning the Machine 9 2 Exterior 9 2 Interior 9 2 Fus...

Page 20: ...bleshooting Appendix Table of Contents Index Replacing the Toner Cartridge 9 10 Redistributing Toner 9 10 Replacing the Toner Cartridge with a New One 9 13 Transporting the Machine 9 16 10 Troubleshooting 10 1 Clearing Jams 10 3 Document Jams 10 3 Paper Jams 10 5 LCD Messages 10 13 Error Codes 10 21 If LOAD CORRECT PAPER is displayed 10 29 Re Loading the Paper 10 29 Changing the Paper Size Setting...

Page 21: ...Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index General Problems 10 30 Paper Feeding Problems 10 32 Sending Receiving Problems 10 33 Sending Problems 10 33 Receiving Problems 10 38 Copying Problems 10 44 Printing Problems 10 47 Telephone Problems 10 51 Network Problems 10 52 If a Power Failure Occurs 10 55 If You Cannot Solve a Problem 10 56 ...

Page 22: ...Troubleshooting Appendix Table of Contents Index 11 Appendix 11 1 Machine Settings 11 4 Printing USER S DATA LIST 11 4 Accessing the Setting Menu 11 4 Setting Menu 11 6 PAPER SETTINGS 11 6 VOLUME CONTROL 11 6 COMMON SETTINGS 11 7 COPY SETTINGS 11 9 TX RX SETTINGS 11 11 ADDRESS BOOK SET 11 19 PRINTER SETTINGS 11 23 TIMER SETTINGS 11 25 ADJUST CLEANING 11 27 REPORT SETTINGS 11 29 SYSTEM SETTINGS 11 ...

Page 23: ...ndex Summary of Reports and Lists 11 46 Printing Reports Automatically 11 47 TX REPORT 11 47 RX REPORT 11 48 ACTIVITY REPORT 11 49 Printing Reports and Lists Manually 11 51 Printing ACTIVITY REPORT 11 51 Printing 1 TOUCH LIST CODED DIAL LIST and GROUP DIAL LIST 11 52 Printing 1 TOUCH LIST 2 CODED DIAL LIST 2 11 52 Checking and Deleting Jobs 11 53 Checking and Deleting Report Jobs 11 53 Checking Re...

Page 24: ...P xxiii Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index How to Use This Guide Using the Top Page ...

Page 25: ...ext TOP xxiv Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Using the Chapter Topic List ...

Page 26: ...tes you should keep in mind when using the machine Indicates a warning that may lead to death or serious injury if not observed Explains how to avoid actions that could injure you or damage your machine Explains operating restrictions and how to avoid minor difficulties In addition this guide uses distinctive notations to identify keys and information in the LCD The keys you press appear in square...

Page 27: ...spective owners Copyright Copyright 2007 by Canon Inc All rights reserved No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Disclaimer The information i...

Page 28: ...ing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 1 Before Using the Machine Machine Components 1 3 Operation Panel 1 6 Main Operation Panel 1 6 Send Fax Operation Panel 1 9 LCD Standby Mode 1 10 Copy Mode 1 10 Send Fax Mode 1 10 Scan Mode 1 10 Log In Mode 1 11 ...

Page 29: ...Appendix Table of Contents Index Department User ID Management 1 12 Procedure before Using the Machine 1 12 Procedure after Using the Machine 1 12 Optional Handset 1 13 Maintaining the Handset 1 13 Toner Cartridge 1 14 Maintaining the Toner Cartridge 1 15 Checking the toner level 1 16 Timer Settings 1 17 Setting the Sleep Mode 1 17 Setting Auto Clear Time 1 18 Setting Time Zone 1 18 Setting Daylig...

Page 30: ...ine Components A ADF Automatic Document Feeder Holds documents and feeds them automatically into the scanning area B Slide guides Adjust to the width of the document C Document feeder tray Holds documents D Document delivery tray Receives documents E Operation panel Controls the machine F USB memory port Insert the USB memory when using scanning to USB memory option G Output tray Receives copies p...

Page 31: ...for the output tray L Paper stopper Prevents the paper from falling off the output tray Open the paper stopper from its original position for A4 paper M Slide guides for multi purpose tray Adjusts to the width of the paper N Paper guide rail Holds the paper supply O Dust cover Protects the paper supply in the paper cassette from the dirt and dust P Multi purpose tray Feeds paper when you insert on...

Page 32: ...nce Troubleshooting Appendix Index Table of Contents S Ethernet port Connect the network cable T USB port Connect the USB Universal Serial Bus cable U Rear cover Open this cover when clearing paper jams V Power socket Connect the power cord W Telephone line jack Connect the external telephone cable X External device jack Connect an external device Y Handset jack Connect an optional handset cable ...

Page 33: ...ion Panel Main Operation Panel A System Monitor key Press to check fax transmission print copy or report output status B View Settings key Press to confirm settings of the copy function C COPY key Press to switch to the Copy mode D SEND FAX key Press to switch to the Send Fax mode E SCAN key Press to switch to the Scan mode F Additional Functions key Press to select or cancel the modes in Addition...

Page 34: ...key Press to collate copies or press to set 2 on 1 copying L Log In Out key ID key Press to operate the machine when the ID management is activated Also press to enable the ID management when you finished using the machine M Energy Saver key Press to set or cancel the Sleep mode manually The key lights green when the Sleep mode is set and goes off when the mode is canceled N Stop Reset key Press t...

Page 35: ...key Press to clear entered alphanumeric characters U key Press to increase the value for various settings Also press to see the next item in the menu V OK key Press to accept a set function or mode Also press and hold to print a sample page when you are in the copy mode For details see Printing a Sample Page on p 3 11 W key Press to decrease the value for various settings Also press to see the pre...

Page 36: ...ress to recall previously set send jobs including the destinations scan settings and send settings Press to enter a pause between or after the telephone fax number when dialing or registering numbers C Coded Dial key Press to specify destinations registered under coded dial codes D Address Book key Press to search pre registered destinations under one touch keys or coded dial codes by name number ...

Page 37: ...eceiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents LCD Standby Mode Copy Mode D E C B A O1 A 4 1 0 0 T E X T P H O T O A Zoom ratio B Paper size C Quantity D Density E Image quality Send Fax Mode F A X Scan Mode S C A N N I N G M O D E ...

Page 38: ...you can change the standby display which appears when the main power switch is turned on For details see Setting Menu on p 11 6 When the main power switch is turned on the LCD displays PLEASE WAIT first and then displays INITIALIZING until the standby display appears It is also possible to see the standby display without having INITIALIZING shown If the Auto Clear function is activated the display...

Page 39: ...agement or User ID Management is set to ON in SYSTEM SETTINGS you must enter your ID and password to be able to operate the machine For details see Chapter 8 System Manager Settings Procedure before Using the Machine 1 Enter the department ID or the user ID with the numeric keys then press OK or Log In Out ID 2 If the password is set enter the password with the numeric keys then press OK or Log In...

Page 40: ...chine as a telephone and a fax machine or if you want to receive faxes manually install the optional handset available from your local authorized Canon dealer or the Canon help line For how to install the handset see Set Up the Machine in the Starter Guide Maintaining the Handset Do not leave the handset exposed to direct sunlight Do not install the handset in hot or humid conditions Do not spray ...

Page 41: ...ption varies depending on the type of documents printed If your average document contains a lot of graphics tables or charts the life of the toner cartridge will be shorter as they consume more toner To purchase the Canon genuine replacement toner cartridge contact your local authorized Canon dealer or Canon help line ISO IEC 19752 is the global standard related to Method for the determination of ...

Page 42: ...drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle to avoid touching the drum protective shutter Do not stand the toner cartridge on end and do not turn it upside down If toner becomes caked in the toner cartridge it may become impossible to free it even by shaking the tone...

Page 43: ...he amount of toner remaining in the toner cartridge by pressing the Toner Gauge key The toner level is displayed in the LCD at four levels If the toner gauge indicates that the toner is empty it is recommended that the toner cartridge be replaced See Replacing the Toner Cartridge on p 9 10 Toner full 0 1 0 0 T O N E R G A U G E Toner high 0 1 0 0 T O N E R G A U G E Toner low 0 1 0 0 T O N E R G A...

Page 44: ...ng numeric keys The default setting is 5 minutes 6 Press Stop Reset to return to the standby mode Energy Saver lights green when the machine enters the Sleep mode To resume the normal mode from the Sleep mode press Energy Saver on the operation panel To enter the Sleep mode manually press Energy Saver on the operation panel The machine will not enter the Sleep mode when the machine is in operation...

Page 45: ...ss OK 5 Press or to select the desired interval then press OK You can set the interval from 1 to 9 minutes in one minute increments You can also enter values using numeric keys 6 Press Stop Reset to return to the standby mode Setting Time Zone The standard time zones of the world are expressed globally in terms of the difference in hours up to 12 hours from GMT 0 hours A time zone is a region thro...

Page 46: ...is is called Daylight Saving Time 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select DAYLIGHT SV TIME then press OK 4 Press or to select ON then press OK 5 Press or to select BEGIN DATE TIME then press OK 6 Press or to select MONTH then press OK 7 Press or to select the month then press OK 8 Press or to select WEEK then press OK 9 Press or to select...

Page 47: ...er Settings Maintenance Troubleshooting Appendix Index Table of Contents 13 Press or to select MONTH then press OK 14 Press or to select the month then press OK 15 Press or to select WEEK then press OK 16 Press or to select the week then press OK 17 Press or to select DAY then press OK 18 Press or to select the day then press OK 19 Press Stop Reset to return to the standby mode ...

Page 48: ...work Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 2 Document and Paper Document Requirements 2 2 Scanning Area 2 3 Loading Documents 2 4 On the Platen Glass 2 4 In the ADF 2 5 Paper Requirements 2 7 Printable Area 2 9 Loading Paper 2 10 Into the Multi Purpose Tray 2 10 Setting Paper Size and Type 2 13 ...

Page 49: ... Max 216 x 297 mm Max 216 x 356 mm Min 105 x 148 5 mm Weight Max 2 kg 40 to 105 g m2 Quantity 1 sheet Max 35 sheets 2 1 When copying a transparent document such as tracing paper or transparencies use a piece of plain white paper to cover the document after placing it face down on the platen glass 2 80 g m2 paper Do not place the document on the platen glass or in the ADF until the glue ink or corr...

Page 50: ...ting and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents Scanning Area Make sure your document s text and graphics fall within the shaded area in the following diagram Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 51: ... Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents Loading Documents On the Platen Glass 1 Lift up the ADF 2 Place your document face down 3 Align the document with the appropriate paper size marks If your document does not match any of the paper size marks align the center of your document with the arrow mark ...

Page 52: ...ontents 4 Gently close the ADF The document is ready for scanning When closing the ADF be careful not to get your fingers caught as this may result in personal injury Do not press down the ADF forcefully as this may damage the platen glass and cause personal injury Remove the document from the platen glass when scanning is complete In the ADF 1 Fan the document stack and even the edges 2 Adjust th...

Page 53: ...n the document feeder tray The document is ready for scanning Do not add or remove documents while they are being scanned When scanning is complete remove the documents from the document delivery tray to avoid paper jams Avoid using ADF to scan the same document more than 30 times When scanned repeatedly documents can become folded or torn which may cause paper jams If the feeder rollers are soile...

Page 54: ...L 76 x 127 to 216 x 356 mm Weight 60 to 163 g m2 Quantity Max 250 sheets Height max 25 mm Max 1 sheet Type Plain Paper Plain Paper L Heavy Paper Heavy Paper H Transparency The default paper size is A4 If you use a different paper size you must change the paper size settings See Setting Paper Size and Type on p 2 13 To prevent paper jams do not use any of the following Wrinkled or creased paper Cur...

Page 55: ... of Contents Make sure the paper is free from dust lint and oil stains Be sure to test paper before purchasing large quantities Store all paper wrapped and on a flat surface until ready for use Keep opened packs in their original packaging in a cool dry location Store paper at 18 C 24 C 40 60 relative humidity Use only the transparencies designed for laser printers Canon recommends you to use Cano...

Page 56: ...ng Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents Printable Area The shaded area indicates the approximate printable area of A4 paper and envelope Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 57: ...nt on the different paper which is in the paper cassette Load paper one by one in the multi purpose tray The paper in the multi purpose tray is fed prior to the paper in the paper cassette The recommended envelopes are COM10 MONARCH DL and ISO C5 Using other envelopes may affect the quality of the printout Make sure to set the correct paper size in the printer driver See Online Help When printing ...

Page 58: ... Table of Contents 2 When setting paper gently insert the paper into the multi purpose tray with the print side up When you load paper with a logo on position the paper with the print side up logo side and insert it so that the top of the paper feeds first in the multi purpose tray When setting an envelope gently insert the envelope into the multi purpose tray with the print side up and the right ...

Page 59: ...nce Troubleshooting Appendix Index Table of Contents 3 Slide the paper guides so that they fit to both sides of the paper If the paper guides are not adjusted correctly for the size of the paper the quality of your printouts may be adversely affected 4 Specify the size and the type of the paper you load For details on how to specify the paper size and type see Setting Paper Size and Type on p 2 13...

Page 60: ...e paper cassette or multi purpose tray in step 3 and 6 1 Press Additional Functions 2 Press or to select PAPER SETTINGS then press OK 3 Press or to select CASSETTE or MP TRAY then press OK 4 Press or to select PAPER SIZE then press OK 5 Press or to select the paper size then press OK You can select from the following paper sizes A4 B5 A5 EXECUTIV COM10 MONARCH DL ISO C5 OFICIO B OFI M OFI FOLIO G ...

Page 61: ...can select from the following paper types PLAIN PAPER or PLAIN PAPER L 1 for Plain paper 64 g m2 to 90 g m2 HEAVY PAPER or HEAVY PAPER H 2 for Heavy paper Paper cassette 105 g m2 to 128 g m2 Multi purpose tray 105 g m2 to 163 g m2 or Envelope TRANSPARENCY for Transparency 1 If paper curls excessively when printed with PLAIN PAPER selected select PLAIN PAPER L 2 If print fixing is not sufficient wh...

Page 62: ...nning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 3 Copying Basic Copying Method 3 3 Scan Settings 3 4 Image Quality 3 4 Density 3 4 Zoom Ratio 3 5 Advanced Copy Features 3 7 Collate Copy 3 7 2 on 1 Combination 3 8 Two Sided Copying 3 9 Reserved Copy 3 10 Printing a Sample Page 3 11 ...

Page 63: ...hine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Canceling Copy Jobs 3 12 Checking and Deleting Jobs 3 13 Checking and Deleting Copy Jobs 3 13 ...

Page 64: ...ubleshooting Appendix Index Table of Contents Basic Copying Method Follow this procedure to make a copy 1 Set documents For documents you can copy see Document Requirements on p 2 2 2 Press COPY When you are in the copy mode and press and hold OK a sample page will be printed For details see Printing a Sample Page on p 3 11 3 Use the numeric keys to enter the desired copy quantity 1 to 99 4 Press ...

Page 65: ...if you press Stop Reset Image Quality 1 Press COPY 2 Press Image Quality repeatedly to select the document type TEXT PHOTO For documents that contain text and photos TEXT PHOTO For documents that contain fine text and photos TEXT For text documents PHOTO For documents that contain fine text or photos Copy density automatically changes to the manual mode when TEXT PHOTO PHOTO or TEXT PHOTO is set D...

Page 66: ...settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings set the density as following Additional Functions COPY SETTINGS STANDARD SETTINGS DENSITY MANUAL See Setting Menu on p 11 6 Zoom Ratio Preset Zoom You can enlarge or reduce documents from one standard paper size to another 1 Press COPY 2 ...

Page 67: ...of Contents Zoom Designation You can reduce or enlarge images by any copy ratio in 1 increments The available copy ratios are from 50 to 200 1 Press COPY 2 Press Enlarge Reduce twice 3 Enter the copy ratio with the numeric keys then press OK You can use or to adjust the zoom ratio To increase the zoom ratio press To decrease the zoom ratio press To return the copy ratio to 100 press Enlarge Reduce...

Page 68: ... 1 Combination see p 3 8 at the same time select COLLATE 2 ON 1 then press OK If you want to use with Two Sided Copying at the same time go to step 3 on p 3 9 4 Use the numeric keys to enter the desired copy quantity 1 to 99 5 Press Start When the documents are loaded in the ADF collate copying starts and no further operation is required 6 Place the next page of the document on the platen glass th...

Page 69: ...f you want to use 2 ON 1 with Collate Copy see p 3 7 at the same time select COLLATE 2 ON 1 then press OK If you want to use with Two Sided Copying at the same time go to step 3 on p 3 9 4 Use the numeric keys to enter the desired copy quantity 1 to 99 5 Press Start When you set the document on the platen glass press Start for each document When scanning is complete press OK If you press OK withou...

Page 70: ...fications Paper size A4 and LTR Paper weight 64 to 80 g m2 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press COPY 3 Press 2 Sided repeatedly to select 1 2 SIDED then press OK 4 Press or to select BOOK TYPE or CALENDAR TYPE then press OK BOOK TYPE The front and back sides of the copy will have the same top bottom orientation CALENDAR TYPE The front and ba...

Page 71: ...he mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings as the default see Setting Menu on p 11 6 Instead of performing step 4 you can just press OK In this case the machine makes BOOK TYPE copies Reserved Copy You can make copy settings and scan documents even if the machine is currently printing The scanned documents are processed after the current job i...

Page 72: ...is function to test how the printouts will look with current settings The paper size must be A4 or LTR The paper type must be Plain Paper 64 to 80 g m2 If the paper setting is not appropriate or the paper is not loaded correctly printing does not start without any error massages You cannot cancel printing a sample page once printing has started You cannot use this function while making copies scan...

Page 73: ...tenance Troubleshooting Appendix Index Table of Contents Canceling Copy Jobs Cancel an ongoing job as follows 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK When scanning using the ADF S T O P K E Y P R E S S E D P R E S S O K K E Y When scanning using the platen glass S T O P K E Y P R E S S E D When the CANCEL message appears press to select YES Y E S N O C A N C E L ...

Page 74: ...opy jobs currently being processed Checking and Deleting Copy Jobs 1 Press System Monitor repeatedly to select COPY STATUS then press OK 2 Press or to scroll through the job list and check the status of the copy jobs If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode 3 Press or to select the desired job then press OK 4 Press or to select CANCEL then...

Page 75: ...Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 4 Sending and Receiving Basic Sending Method 4 6 Scan Settings 4 7 Image Quality Fax 4 7 Density 4 7 Send Settings E Mail File Server 4 8 Storing Editing Address Book 4 10 Storing Editing One Touch Keys Coded Dial Codes 4 11 Storing Editing Group Addresses 4 16 ...

Page 76: ...g Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Specifying Destinations 4 21 Using One Touch Keys 4 21 Using Coded Dial Codes 4 22 Using Group Addresses 4 23 Using Address Book Key 4 24 Manual Sending Fax 4 26 Advanced Sending Features 4 27 Broadcasting 4 27 Job Recall 4 28 PC Faxing 4 29 ...

Page 77: ...endix Table of Contents Index Customizing Sending Features 4 30 Setting Number of Retry Attempts E Mail File Server 4 30 Setting Automatic Redialing Fax 4 30 Setting Detail Information E Mail File Server USB Memory 4 31 Fax Dialing Features 4 33 Dialing Through a Switchboard 4 33 Switching Temporarily to Tone Dialing 4 34 Checking Dialing Line 4 35 Dialing an Overseas Number With Pauses 4 36 Basic...

Page 78: ...aintenance Troubleshooting Appendix Table of Contents Index Receiving Features 4 38 FaxTel Optional Settings 4 38 Telstra FaxStream Duet Only for Australia 4 39 Telecom FaxAbility Only for New Zealand 4 39 Manual Reception 4 40 Memory Reception 4 40 Memory Lock Reception 4 41 Forwarding Received Documents 4 43 Remote Reception 4 45 Printing Received Documents 4 46 Canceling TX RX Jobs 4 48 ...

Page 79: ...eceiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Checking and Deleting Jobs 4 49 Checking Transmission Reception Results 4 49 Checking the Arrival of I Fax 4 49 Checking and Deleting Sending Receiving Documents Stored in Memory 4 50 ...

Page 80: ...s by the ADF You can only send one page by the platen glass 2 Press SEND FAX repeatedly to select the sending method then press OK If you want to send document to a file server you can specify the file server addresses only with one touch keys coded dial codes or Address Book key See Specifying Destinations on p 4 21 You cannot specify a file server addresses with the numeric keys Skip to step 4 3...

Page 81: ...lity repeatedly to select the resolution then press OK FINE for fine print documents the resolution is twice that of STANDARD 200 x 200 dpi PHOTO for documents that contain photographs the resolution is twice that of STANDARD 200 x 200 dpi SUPER FINE for documents that contain fine print and images the resolution is four times that of STANDARD 200 x 400 dpi ULTRA FINE for documents that contain fi...

Page 82: ...sending method then press OK To send documents to a file server select any sending method If you want to send color images to a file server or attached to an e mail message select E MAIL COLOR as a sending method 3 Specify the destination For instructions on specifying destinations see Specifying Destinations on p 4 21 You can specify the file server addresses only with one touch keys coded dial c...

Page 83: ...n press OK TEXT PHOTO For documents that contain text and photos TEXT For text documents PHOTO For documents that contain fine text or photos If you have selected PDF COMPACT as the file format in step 5 the original type is automatically set to TEXT PHOTO Skip to step 9 9 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each docu...

Page 84: ... by pressing Coded Dial followed by three digit code You can register up to 192 coded dial codes including group addresses Using Group Addresses p 4 23 You can specify groups of destinations registered in one touch keys and coded dial codes You can register up to 198 destinations in a group Using Address Book key p 4 24 You can specify destinations by pressing Address Book and searching a destinat...

Page 85: ...umber then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code 5 Press or to select FAX then press OK 6 Press or to select TEL NUMBER ENTRY then press OK 7 Enter the fax number you register max 120 digits including spaces and pauses with the numeric keys then press OK T E L N U M B E R E ...

Page 86: ... errors occur during fax transmissions try the setting from LONG DISTANCE 1 through LONG DISTANCE 3 14 Press or to select TX SPEED then press OK 15 Press or to select the sending speed 33600 bps 14400 bps 9600 bps or 4800 bps then press OK If transmission errors occur frequently lower the speed 16 Press or to select ECM then press OK 17 Press or to select ON to reduce system and line errors while ...

Page 87: ...three digit code 5 Press or to select E MAIL then press OK 6 Press or to select E MAIL ADDRESS then press OK 7 Enter the address you register max 120 digits with the numeric keys then press OK To register another one touch key or coded dial code repeat the procedure from step 4 E M A I L A D D R E S S a s a l e s X X X c o m Ex _ 8 Press or to select NAME then press OK 9 Enter the destination name...

Page 88: ... to enter the name of the file server on the network up to 120 characters then press OK H O S T N A M E 1 c a n o n 0 1 Ex 8 Press or to select NAME then press OK 9 Use the numeric keys to enter the destination s name up to 16 characters then press OK 10 Press or to select FILE PATH then press OK 11 Use the numeric keys to specify the folder to which the job is to be sent up to 120characters then ...

Page 89: ...t TEL NUMBER ENTRY or E MAIL ADDRESS then press OK You can edit HOST NAME NAME FILE PATH LOGIN NAME and PASSWORD when you edit file server addresses 6 Go back to the wrong digit with when you edit a fax number Or press repeatedly to go back to a wrong number or character then press Clear when you edit an e mail address To delete the entire entry press and hold Clear 7 Enter a new number or charact...

Page 90: ...91 you want to delete then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code 5 Press or to select TEL NUMBER ENTRY E MAIL ADDRESS or HOST NAME then press OK 6 Press and hold Clear to delete the entire entry then press OK If you delete the fax number e mail address or file server address...

Page 91: ...stinations you want to register in the group max 198 destinations until all destinations are registered then press OK To enter a destination stored under a one touch key press the desired one touch key To enter a destination stored under a coded dial code press Coded Dial then enter the three digit code with the numeric keys For multiple entries press Coded Dial between each entry You can review t...

Page 92: ...o the group then press OK For details on specifying a destination from Address Book see Registering Group Addresses on p 4 16 7 Press Stop Reset to return to the standby mode Deleting Destination from Group 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK To select a gro...

Page 93: ...oded Dial then enter the three digit code using the numeric keys 5 Press or to select NAME then press OK 6 Press repeatedly to go back to a wrong character then press Clear To delete the entire name press and hold Clear 7 Enter a new character with the numeric keys then press OK 8 Press Stop Reset to return to the standby mode Deleting Group Addresses 1 Press Additional Functions 2 Press or to sel...

Page 94: ... Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 6 Press Clear repeatedly until all destinations are deleted then press OK When you delete all destinations the registered name is cleared automatically 7 Press Stop Reset to return to the standby mode ...

Page 95: ...ments Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK To send documents to a file server select any sending method 3 Press the desired one touch key 01 to 07 If you pressed a wrong key press Clear and try again If you want to adjust the image quality and density see Scan Settings on p 4 7 T E L 0 1 2 3 X X...

Page 96: ...ress OK To send documents to a file server select any sending method 3 Press Coded Dial 4 Enter the desired three digit code 000 to 191 with the numeric keys T E L 0 1 2 3 X X X X X X 0 0 1 C A N O N Ex If you entered a wrong code press Clear then try again from step 3 If you want to adjust the image quality and density see Scan Settings on p 4 7 5 Press Start When you set the documents on the pla...

Page 97: ...uch key or Coded Dial followed by the three digit code under which the desired address group is registered If you pressed a wrong key or code press Clear and perform step 3 again If you want to adjust the image quality and density see Scan Settings on p 4 7 4 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scan...

Page 98: ... not using the ADF 2 Press SEND FAX 3 Press Address Book repeatedly to select NAME SEARCH or ADD TEL SEARCH then press OK If no recipient is registered in Address Book NOT REGISTERED is displayed NAME SEARCH searches a destination by name ADD TEL SEARCH searches a destination by address or fax number 4 Enter the first letter of the recipient s name or the first part of the fax number address with ...

Page 99: ...st the image quality and density see Scan Settings on p 4 7 7 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeri...

Page 100: ...set or an external telephone to the machine see Set Up the Machine in the Starter Guide 2 Load the document in the ADF 3 Press SEND FAX repeatedly to select FAX then press OK If you want to adjust the image quality and density see Scan Settings on p 4 7 4 Press Hook or pick up the optional handset or handset of your external telephone 5 Dial the recipient s fax telephone number Make sure to confir...

Page 101: ...e recipients using broadcasting If you want to send color images to multiple recipients send documents one by one or otherwise send documents as black and white images See Send Settings E Mail File Server on p 4 8 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK If you are specifying destina...

Page 102: ...stinations scan settings and send settings which have been set and then send your documents When REST REDIAL CALL is set to ON Recall Pause is not available See Restricting Job Recall on p 8 19 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX 3 Press Recall Pause 4 Press or to select 1 BEFORE 2 BEFORE or 3 BEFORE then press OK 5 Confirm that th...

Page 103: ...he fax driver is installed To check if the driver is installed see Installing Uninstalling Software in the Starter Guide For details on the fax driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS 1 From an open document on an application click File Print 2 Select the fax icon Canon MF4600 Series FAX then click Prin...

Page 104: ...SETTINGS then press OK 3 Press or to select TX RX COMMON SET then press OK 4 Press or to select TX SETTINGS then press OK 5 Press or to select RETRY TIMES then press OK 6 Use or numeric keys to enter the number of retry attempts 0 to 5 times the machine will make then press OK 7 Press Stop Reset to return to the standby mode Setting Automatic Redialing Fax Automatic redialing enables the machine t...

Page 105: ...ress OK 10 Use or numeric keys to enter the time 2 to 99 minutes in one minute increments between redials then press OK 11 Press or to select TX ERROR REDIAL then press OK 12 Press or to select ON or OFF then press OK ON Resends all pages if an error occurs during transmission OFF Does not redial even if an error occurs during transmission 13 Press Stop Reset to return to the standby mode Setting ...

Page 106: ...r to select TX FILE NAME then press OK 7 Use the numeric keys to enter the document s name up to 24 characters then press OK 8 Press or to select SUBJECT then press OK 9 Use the numeric keys to enter the subject up to 40 characters then press OK 10 Press or to select MESSAGE TEXT then press OK 11 Use the numeric keys to enter the message body text up to 140 characters then press OK 12 Confirm that...

Page 107: ...s OK 3 Press or to select COMMUNICATIONS then press OK 4 Press or to select FAX SETTINGS then press OK 5 Press or to select R KEY SETTING then press OK 6 Press or to select PBX then press OK 7 Press or to select PREFIX then press OK 8 Use the numeric keys to enter the prefix number up to 20 digits P R E F I X Ex 9 Press Recall Pause to enter a pause then press OK The letter p is displayed between ...

Page 108: ...to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically without pressing Start after the preset time for this setting is elapsed Switching Temporarily to Tone Dialing If your machine is set for pulse dialing use the procedure below to switch to tone dialing to use informat...

Page 109: ...other party 6 Use the numeric keys to enter the numbers requested by the information service 7 If you want to receive faxes press Start If you are using the external telephone hang up the handset after pressing Start If you used the optional handset hang up to disconnect the call Checking Dialing Line Checking dialing line function enables you to configure the setting on whether to check for a dia...

Page 110: ...bers You can enter successive pauses within the fax number to make the pause time longer You can change the length of a pause inserted within the fax number in the PAUSE TIME menu The default setting is two second See TX RX SETTINGS on p 11 11 5 Use the numeric keys to dial the country code the area code and the fax telephone number of the recipient 6 If necessary press Recall Pause to enter a pau...

Page 111: ...rs all calls as faxes FaxTel Switches between fax and voice calls automatically if the optional handset or an external telephone is connected to the machine For optional settings see FaxTel Optional Settings on p 4 38 AnsMode Receives faxes automatically and records voice messages NET SWITCH Distinguishes between fax and voice calls Manual Does not answer any calls You have to manually receive fax...

Page 112: ...ctions 2 Press or to select TX RX SETTINGS then press OK 3 Press or to select FAX SETTINGS then press OK 4 Press or to select RX SETTINGS then press OK 5 Press or to select FAX TEL OPT SET then press OK 6 Press or to select RING START TIME then press OK 7 Use or the numeric keys to specify the duration 0 to 30 seconds for which the machine attempts to detect the fax tone before it starts ringing t...

Page 113: ... fax Press Start on your machine to receive the fax If you do not pick up the handset the machine continues to ring until the other party hangs up If an answering machine is connected it takes over the call When You Hear the Fax Call Ring Pattern Triple Ring After the machine rings it receives the document automatically Telecom FaxAbility Only for New Zealand In New Zealand Telecom N Z offers the ...

Page 114: ...tion The machine automatically receives faxes in memory when printing is disabled under certain conditions e g toner or paper has run out When the problem is cleared the machine automatically prints the fax which was stored in the memory The machine memory can store up to 512 fax jobs or approximately 512 pages Based on the condition that the other party sends the fax by the imageCLASS MF4680 with...

Page 115: ...s 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select COMMUNICATIONS then press OK 4 Press or to select MEMORY LOCK then press OK If the memory lock password has already been set enter the password then press OK 5 Press or to...

Page 116: ...received in memory For instructions see RX REPORT on p 11 48 10 Press or to select MEMORY RX TIME then press OK If you do not need to set the timer for memory lock skip to step 16 11 Press or to select ON then press OK 12 Press or to select MEM RX START TIME then press OK 13 Use the numeric keys to enter the start time in 24 hour format then press OK M E M R X S T A R T T I M E 0 0 0 0 Ex 14 Press...

Page 117: ...dby mode Forwarding Received Documents You can set the machine to forward received documents to other machines or file servers If a received document matches the forwarding conditions it is forwarded to the specified destination Forwarding settings can be made using the Remote UI For instructions on forwarding settings and how to turn on and off the forward mode see Specifying Forwarding Settings ...

Page 118: ... Monitor repeatedly to select FORWARD ERR STATUS then press OK 2 Press or to select the desired document then press OK 3 Press or to select FORWARD then press OK 4 Specify the destination then press OK The machine starts to send the selected document You can specify only one destination registered in a one touch key or coded dial code The document is erased from memory if transferring is successfu...

Page 119: ...s manually This can be useful when the machine is not nearby or is being used by someone else Registering Remote Reception ID Follow this procedure if you want to change the default remote reception ID of 25 1 Press Additional Functions 2 Press or to select TX RX SETTINGS then press OK 3 Press or to select FAX SETTINGS then press OK 4 Press or to select RX SETTINGS then press OK 5 Press or to sele...

Page 120: ... When the reception is complete hang up the telephone Printing Received Documents The machine provides the following printing features two sided printing and received image reduction Two Sided Printing You can print received documents on both sides of the paper You can print the received documents on both sides of the paper only when PAPER SIZE is set to A4 or LTR The received documents are printe...

Page 121: ...ress or to select RX SETTINGS then press OK 5 Press or to select RECEIVE REDUCTION then press OK 6 Press or to select ON then press OK 7 Press or to select RX REDUCTION or REDUCE DIRECTION then press OK If you select REDUCE DIRECTION skip to step 11 8 Press or to select AUTO or FIXED REDUCTION then press OK If you select AUTO adjust the image reduction automatically Skip to step 10 9 Press or to s...

Page 122: ...ubleshooting Appendix Index Table of Contents Canceling TX RX Jobs Cancel an ongoing job sending or receiving as follows 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK When scanning using the ADF P R E S S O K K E Y S T O P K E Y P R E S S E D When scanning using the platen glass S T O P K E Y P R E S S E D When the CANCEL message appears press to select YES Y E S N O C A ...

Page 123: ... THE LOG to OFF in SYSTEM SETTINGS transmission reception result does not appear in the LCD 2 Press or to view the required transmission reception result 3 Press Stop Reset to return to the standby mode Checking the Arrival of I Fax The machine regularly checks for the arrival of I fax However you can check for the arrival of I fax at any time using the System Monitor key To be able to check the a...

Page 124: ...ing Receiving Documents Stored in Memory 1 Press System Monitor repeatedly to select TX RX STATUS then press OK 2 Press or to scroll through the job list If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode 3 Press or to select the desired document then press OK 4 Press or to select CANCEL then press OK 5 Press to select YES If you do not want to canc...

Page 125: ...ings Maintenance Troubleshooting Appendix Table of Contents Index 5 Printing and Scanning Printing Documents 5 2 Scanning to a Computer 5 3 Scanning to a USB Memory 5 4 Scanning to a USB Memory 5 4 Scan Settings 5 6 Canceling Scan Jobs 5 8 Canceling Scan Jobs to a Computer 5 8 Canceling Scan Jobs to a USB Memory 5 8 Checking and Deleting Jobs 5 9 Checking and Deleting Print Jobs 5 9 ...

Page 126: ...is installed To check if the driver is installed see Installing Uninstalling Software in the Starter Guide For details on the printer driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS 1 From an open document on an application click File Print 2 Select the printer icon for the machine Canon MF4600 Series UFRII LT ...

Page 127: ...mputer Follow this procedure to scan a document to your computer Make sure that the scanner driver is installed To check if the driver is installed see Installing Uninstalling Software in the Starter Guide For details on the scanner driver settings see the Scanner Driver Guide in the User Software CD 1 Set documents 2 Press SCAN 3 Start MF Toolbox then drag mark over the button you want to select ...

Page 128: ... 2GB USB memory with security function or card readers are not supported USB memory used with an extension cable is not supported Use of a USB memory through a USB hub is not supported A USB memory that does not comply with USB specifications is not supported In other cases not mentioned above images may not be saved correctly due to the type of USB memory used Scanning to a USB Memory 1 Connect a...

Page 129: ... canceled If this happens press OK to return to standby mode When MEMORY FULL is displayed print send or delete any documents stored in memory When USB MEMORY FULL is displayed delete any documents stored in USB memory For a USB memory formatted with the FAT16 file system the maximum number of files that can be saved in the root directory the top level of the directory tree in the USB memory is on...

Page 130: ...eatedly to select USB MEMORY B W or USB MEMORY COLOR then press OK 4 Press Density 5 Press or to adjust the density then press OK to make dark documents lighter to make light documents darker 6 Press Start When you set the documents on the platen glass press or to select the document size then press OK or Start These settings return to the default values after all documents are scanned If you want...

Page 131: ...ents in JPEG format 7 Press or to select the resolution then press OK USB Memory B W 200X200dpi 300X300dpi 400X400dpi 600X600dpi 150X150dpi 200X100dpi USB Memory Color 200X200dpi 300X300dpi 100X100dpi 150X150dpi If you have selected PDF COMPACT as the file format in step 5 300x300dpi can be selected for sending color images attached to an e mail message 8 Press or to select the original type then ...

Page 132: ...he STOP KEY PRESSED message appears press OK S T O P K E Y P R E S S E D P R E S S O K K E Y 3 Click OK on the computer screen Canceling Scan Jobs to a USB Memory 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK When scanning using the ADF S T O P K E Y P R E S S E D P R E S S O K K E Y When scanning using the platen glass S T O P K E Y P R E S S E D The scanned pages might ...

Page 133: ...cator is turned on When the Processing Data indicator is turned off all print jobs are erased from the memory Checking and Deleting Print Jobs 1 Press System Monitor repeatedly to select PRINT STATUS then press OK 2 Press or to scroll through the job list and check the status of the print jobs If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode 3 Pre...

Page 134: ...ting Appendix Table of Contents Index 6 Network System Requirements 6 4 Printing or Sending a Fax from a Computer 6 4 Using E Mail 6 5 Sending Data to a File Server 6 5 Basic Network Settings 6 6 Interface Settings 6 6 Communication Environment Setup 6 8 Setting Up a Computer for Printing Sending a Fax 6 11 Settings from the Operation Panel 6 11 Machine Connection Method LPD Raw 6 12 Print Server ...

Page 135: ...em Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Setting Up E Mail 6 16 Settings from the Operation Panel 6 16 Setting Up a Computer as a File Server 6 21 Settings from the Operation Panel 6 21 Configuring a Shared Folder 6 23 Additional Network Settings 6 35 TCP IP Settings 6 35 Startup Time Settings 6 41 Checking Network Settings 6 43 ...

Page 136: ...nd Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Machine Management 6 44 Machine Management Using Web Browser Remote UI 6 44 Machine Management Using NetSpot Device Installer 6 44 Machine Management Using NetSpot Console 6 44 ...

Page 137: ... the machine is compatible Printing or Sending a Fax from a Computer The following system environments are compatible when printing or sending a fax from a computer OS Microsoft Windows 98 98SE Microsoft Windows Me Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows Server 2003 Microsoft Windows Vis...

Page 138: ...The machine sends e mail to mail servers using SMTP The machine can receive incoming messages from a mail server using the POP3 protocol or directly using the machine s own SMTP receiving function If the latter method is used it is not necessary for the mail server to support the POP3 protocol The machine can receive I fax images and plain text e mails but not any other type of e mail Sending Data...

Page 139: ... that the network administrator perform the following procedures 1 Network Cable Connection See Set the Machine for Network Usage in the Starter Guide Connect the machine to your network using the network cables 2 Preparation for Protocol Settings See Set the Machine for Network Usage in the Starter Guide Specify the machine s IP address so that the machine and the network computer can communicate...

Page 140: ...he communication mode Half duplex Full duplex and Ethernet type 10Base T 100BaseTX Skip to step 11 MANUAL You have to manually specify the communication mode and Ethernet type If you reconnect the network cable for example reconnect the cable to a different Ethernet hub with the power on the Auto Detect function will not work even if you set DETECT to AUTO Connect the cable with the power off 7 Pr...

Page 141: ...al Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select SNMP SETTINGS then press OK 5 Press or to select USE SNMP then press OK 6 Press or to select ON or OFF then ...

Page 142: ... or to select ON then press OK If you do not need to specify SNMP WRITABLE 2 skip to step 15 13 Press or to select SNMP WRITABLE 2 then press OK 14 Press or to select ON then press OK 15 Press Stop Reset to return to the standby mode 16 Restart the machine Dedicated Port To set or browse detailed information on the machine with a Canon printer driver or utility set DEDICATED PORT to ON If you want...

Page 143: ...the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select DEDICATED PORT then press OK 5 Press or to select ON or OFF then press OK ON If you want to set or browse detailed information on the machine with a Canon printer driver or ut...

Page 144: ...e Machine for Network Usage in the Starter Guide Specify the machine s IP address so that the machine and the network computer can communicate before making protocol settings Any of the following can be used to specify the settings Machine s operation panel Additional Functions menu NetSpot Device Installer Canon utility software included in the User Software CD 3 Basic Network Settings Set up the...

Page 145: ... standby mode then restart the machine Machine Connection Method LPD Raw Connecting to a TCP IP Network All computers that use the machine must have TCP IP client software installed and must be enabled for TCP IP network use For details see the manuals provided with the operating system Installing the Printer Driver and Specifying the Machine Destination Setting To print from a computer you must i...

Page 146: ...ask bar Printers and Faxes For Windows XP Home Edition click start on the Windows task bar Control Panel Printers and Other Hardware Printers and Faxes 2 Right click the icon of the printer you installed select Properties 3 Display the Ports sheet by clicking the Ports tab 4 Open the Printer Ports dialog box by clicking Add Port 5 From Available ports types select Standard TCP IP Port click New Po...

Page 147: ... Click Close to close the Printer Ports dialog box 10 In the printer properties dialog box click Configure Port Click LPR under Protocol enter a print queue in Queue Name under LPR Settings If you want to use Raw confirm Raw under Protocol is selected and proceed to step 11 You can specify a print queue in Queue Name The following three print queues are available LP The machine prints according to...

Page 148: ...ws XP Professional Server 2003 click start on the Windows task bar Printers and Faxes For Windows XP Home Edition click start on the Windows task bar Control Panel Printers and Other Hardware Printers and Faxes 2 Right click the icon of the printer you installed select Sharing 3 For Windows Vista click Change sharing options For other operating systems skip to step 4 Click Continue to proceed if t...

Page 149: ...de Specify the machine s IP address so that the machine and the network computer can communicate before making protocol settings Any of the following can be used to specify the settings Machine s operation panel Additional Functions menu NetSpot Device Installer Canon utility software included in the User Software CD 3 Basic Network Settings Set up the basic network settings between the machine an...

Page 150: ...e I fax images and communication error notices only You must register the host name of the machine with the DNS server if you want to receive e mail using the machine s own SMTP receiving function 7 Press or to select SMTP SERVER then press OK 8 Use the numeric keys to enter the SMTP server name then press OK Enter the SMTP server name if the SMTP server name is already registered in the DNS serve...

Page 151: ... 14 Press or to select SMTP AUTH then press OK OFF Does not use an SMTP server that requires SMTP Authentication Skip to step 19 ON Uses an SMTP server that requires SMTP Authentication method for authenticating users who have logged in the SMTP server before sending e mail 15 Press or to select USER then press OK 16 Use the numeric keys to enter the user name then press OK Enter the user name use...

Page 152: ... a h o s t _ n a m e c o m p c o m Ex You can specify any user name the part of the address located in front of the symbol Enter the host name after the symbol in the e mail address In this example the host name of the machine registered with the DNS server is host_name company com 21 Press or to select POP SERVER then press OK 22 Use the numeric keys to enter the POP server name then press OK Ent...

Page 153: ...26 Use the numeric keys to enter the password for access to the POP server then press OK 27 Press or to select POP INTERVAL then press OK 28 Use or numeric keys to set the interval at which you want to check the POP server for incoming e mail then press OK If the interval is set to 0 the POP server is not checked automatically For instructions on how to manually check the POP server see Checking t...

Page 154: ...Usage in the Starter Guide Specify the machine s IP address so that the machine and the network computer can communicate before making protocol settings Any of the following can be used to specify the settings Machine s operation panel Additional Functions menu NetSpot Device Installer Canon utility software included in the User Software CD 3 Basic Network Settings Set up the basic network setting...

Page 155: ...a name for another computer or printer on the same network You cannot enter a character string that includes blanks 7 Press or to select WORKGROUP then press OK 8 Use the numeric keys to enter the name of the workgroup the machine belongs to then press OK You cannot enter the domain name as the workgroup name You cannot enter a character string that includes blanks 9 Press or to select COMMENT the...

Page 156: ... a sample shared folder configuration Depending on your environment the actual configuration procedure may differ Windows 98 Me If a suitable Windows 2000 XP Server 2003 Vista machine is available on your network it is recommended that you configure that machine as a file server instead of using a Windows 98 Me machine In the following procedures items displayed on the screen for Windows 98 are us...

Page 157: ...ick File and Print Sharing click I want to be able to give others access to my files click OK To specify the access control method click the Access Control tab select the level of access control If you select User level access control specify a domain in which a list of users and groups is saved In the Network dialog box click the Identification tab to display the Identification sheet Confirm the ...

Page 158: ...Password Enter a password If Depends on Password is selected enter a password not longer than 8 alphanumeric characters for full access Confirm the settings you entered click OK If User level access control is selected Right click the folder you want to share using Explorer click Sharing On the Sharing sheet click Shared As enter the share name in Share Name Click Add to open the Add Users dialog ...

Page 159: ...d in step 2 A maximum of 120 alphanumeric characters can be entered for HOST NAME on the operation panel A maximum of 120 alphanumeric characters can be entered for FILE PATH and a maximum of 24 alphanumeric characters can be entered for LOGIN NAME Enter each of these items on the server using no more than their allowable number of characters If you change the language of the LCD display HOST NAME...

Page 160: ...es Confirm that Client for Microsoft Networks File and Printer Sharing for Microsoft Networks and Internet Protocol Version 4 TCP IPv4 are all selected If any of these functions is not selected select it now For Windows 2000 Right click the My Network Places icon on the desktop click Properties to open the Network and Dialup Connections window Confirm that Client for Microsoft Networks File and Pr...

Page 161: ...erties dialog box in the General sheet click Advanced In the Advanced TCP IP Settings dialog box click the WINS tab in the WINS sheet click Enable NetBIOS over TCP IP Click OK until all the dialog boxes are closed Restart the computer if prompted For Windows 2000 XP Server 2003 Double click Internet Protocol TCP IP to open the Internet Protocol TCP IP Properties dialog box in the General sheet cli...

Page 162: ...mputer Name dialog box confirm NetBIOS computer name Click Cancel until all the dialog boxes are closed For Windows 2000 Right click the My Computer icon on the desktop click Properties Click the Network Identification tab to display the Network Identification sheet Click Properties More in the Identification Changes dialog box In the DNS Suffix and NetBIOS Computer Name dialog box confirm NetBIOS...

Page 163: ...ccount Control dialog box appears For Windows Vista Click Start on the Windows taskbar right click Computer click Manage to open the Computer Management window For Windows 2000 Right click the My Computer icon on the desktop click Manage to open the Computer Management window For Windows XP Server 2003 Click start or Start on the Windows taskbar right click My Computer click Manage to open the Com...

Page 164: ...not longer than 14 alphanumeric characters If User must change password at next logon is selected any new users added must change their passwords in order to send data from the machine You cannot change the password from the operation panel Confirm the settings click Create Close the Computer Management window 7 Configure the shared folder For Windows Vista click Continue to proceed if the User Ac...

Page 165: ...For Windows 2000 XP Server 2003 Right click the folder you want to share using Explorer click Properties On the Sharing sheet click Share this folder enter the share name in Share name 8 Set security To create a shared folder on a FAT or FAT32 format disk If the Security tab is not displayed Click Permissions select or add the users or groups to whom you want to give access to the shared folder Un...

Page 166: ...heck both Write and Read or a higher access authority Click OK close the properties dialog box of the shared folder To display the Security tab in Windows XP follow the procedures below For details about the settings see the documentation provided with Windows XP Windows XP Professional Open Folder Options deselect Use simple file sharing However you can share folders and files with Use simple fil...

Page 167: ...acters can be entered for FILE PATH Enter each of these items on the server using no more than their allowable number of characters If you change the language of the LCD display HOST NAME and FILE PATH may not be displayed correctly or you may not be able to browse the directories If the language of the LCD display differs from the computer on your network HOST NAME and FILE PATH may not be displa...

Page 168: ...er on a TCP TCP IP network with a unique IP address 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select TCP IP SETTINGS then press OK 5 Press or...

Page 169: ... network domain name then press OK Ex D O M A I N N A M E a o r g c o m p a n y c o m 14 Press or to select DNS DYNA UPDATE then press OK 15 Press or to select ON or OFF then press OK OFF Does not use the DNS server dynamic update function ON Use the DNS server dynamic update function The DNS dynamic update function enables the machine to register its IP address host name and domain name to the DN...

Page 170: ...he System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select TCP IP SETTINGS then press OK 5 Press or to select CONFIGURE WINS then press OK 6 Press or to select WINS RESOLUTION then press OK 7 Press or to select ON or OFF then press OK OFF Does not resolve the name with WINS Skip to step 10 ON Res...

Page 171: ... Log In Out ID 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select TCP IP SETTINGS then press OK 5 Press or to select USE HTTP then press OK 6 Press or to select ON or OFF then press OK ON Uses the Remote UI OFF Does not use the Remote UI 7 Press Stop Reset to return to the standby mode 8 Restart the machine Port Number Settings Depending on your network environment you can ch...

Page 172: ...he numeric keys to enter the port number then press OK 8 Press Stop Reset to return to the standby mode 9 Restart the machine IP Address Range Settings You can restrict the machine access from the computers on the network by specifying the range of IP addresses allowed forbidden to access the machine 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Mana...

Page 173: ...n press OK 10 Press or to select from IP ADDRESS 1 through IP ADDRESS 4 then press OK 11 Press or to select START IP ADDRESS then press OK 12 Use the numeric keys to enter the start IP address then press OK 13 Press or to select END IP ADDRESS then press OK 14 Use the numeric keys to enter the end IP address then press OK To enter another IP address range repeat step 10 to 14 15 Press Stop Reset t...

Page 174: ...e not been specified 7 Press or to select from PERMIT RX ADD1 through PERMIT RX ADD5 then press OK 8 Use the numeric keys to enter the MAC address of the computer allowed to access the machine then press OK Repeat step 7 and 8 to specify other MAC addresses 9 Press Stop Reset to return to the standby mode 10 Restart the machine Startup Time Settings If you connect the machine to a switching hub it...

Page 175: ...f the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select STARTUP TIME SET then press OK 5 Use or numeric keys to set the time period required to delay the startup of network communications for the machine then press OK You can ent...

Page 176: ...ional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID Press or to select NETWORK SETTINGS then press OK 3 Press or to select NETWORK SETTINGS then press OK 4 Press or to select VIEW IP ADDRESS then press OK 5 Press or to select IP A...

Page 177: ...anage it on a web browser For using Remote UI see Using the Remote UI on p 7 4 Machine Management Using NetSpot Device Installer NetSpot Device Installer is utility software for specifying the initial settings of Canon devices connected to a network Available on the CD ROM NetSpot Device Installer can be accessed directly without installation enabling network users to quickly and easily specify th...

Page 178: ... Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 7 Remote UI System Requirements 7 3 Windows 7 3 Macintosh 7 3 Using the Remote UI 7 4 Starting the Remote UI 7 4 Displaying Device Status and Information 7 6 Job Management 7 7 Managing Print Jobs 7 7 Viewing the Activity Log 7 8 Managing the Address Book 7 9 ...

Page 179: ...m Settings 7 12 Customizing System Information 7 12 Specifying Forwarding Settings 7 15 Managing the Department User ID 7 21 Import Export Function 7 27 Saving the Address Book 7 27 Loading an Address Book 7 28 Saving User Management Data in Files Export 7 29 Loading User Management Data Files Overwrite Import 7 30 Saving Additional Functions Settings in Files Export 7 32 Loading Additional Functi...

Page 180: ...nts The Remote UI has been confirmed to work in the following system environments Windows OS Microsoft Windows 98 98SE Microsoft Windows Me Microsoft Windows 2000 Professional Microsoft Windows XP Microsoft Windows Vista Web Browser Microsoft Internet Explorer 5 01 SP1 or later Netscape Communicator Navigator 6 0 or later except Netscape Communicator 6 Macintosh OS Mac OS 8 6 or later until Mac OS...

Page 181: ...e Remote UI select VIEW IP ADDRESS in NETWORK SETTINGS located in the SYSTEM SETTINGS and verify the IP address of the machine If you do not know the IP address consult with your network administrator See Checking Network Settings on p 6 43 1 Start the web browser 2 Enter the IP address of the machine in Address or Location press Enter on the keyboard The Remote UI screen appears 3 Enter the ID an...

Page 182: ...hen you logon the Remote UI A Displays the current status of the machine etc B Takes you to the Remote UI top page C Updates refreshes the currently displayed screen with the latest information D Displays the online help for the Remote UI E Displays the current status of print jobs etc F Takes you back to the top of a current page G Displays a list of settings for the machine etc H Displays the Ad...

Page 183: ...s of the machine and any error messages To check details of errors click Error Information Information Displays information related to the machine such as the system manager s information and the location of the machine Features Displays the functions that are available with the current system configuration Network Displays information about the network interface and any network protocols that are...

Page 184: ...he Remote UI to manage print jobs that are being processed by the machine or are held in the print queue If Permit End user s Job Operation is not selected in Register ID and Password or Register Password in Edit in System Settings under Add Func you cannot delete any print jobs when the machine is in the End User Mode If Permit End user s Job Operation is selected you can delete print jobs for wh...

Page 185: ...sired job click You cannot recover the job once it is deleted Viewing the Activity Log The Remote UI enables you to view the Activity Log of send jobs The Activity Log shows up to 40 recent transactions If you set CHECKING THE LOG to OFF in SYSTEM SETTINGS the Activity Log does not appear See Checking the Job Log on p 8 21 1 Click Job Status select Activity Log from the menu that appears under Job...

Page 186: ...able of Contents Managing the Address Book The Remote UI enables you to view and modify the Address Book data You can also access these setting menus from the operation panel of the machine For details see Machine Settings on p 11 4 1 Click Address One touch Speed Dial or Coded Dial from the menu that appears under Address To view edit the registered addresses Click the number or the name to displ...

Page 187: ...ng Appendix Index Table of Contents To edit the information click Edit make the necessary changes on the Change Address screen click OK To register a new address Click None or any number for which None is displayed as the name Specify the type of address from Type enter the necessary information click OK For group dialing select Group from Type enter a group name in Group Name click Address Book u...

Page 188: ...shooting Appendix Index Table of Contents Select One touch Speed Dial or Coded Dial from the drop down list select the check box next to the number to register for the group dialing click OK Make sure that the registered addresses are displayed in Members List click OK To delete the registered addresses Select the check box next to the number to delete click You cannot recover the address once it ...

Page 189: ...ting Appendix Index Table of Contents Customizing System Settings Customizing System Information The Remote UI enables you to specify the machine s system settings You can also access the system settings from the operation panel of the machine For details see Machine Settings on p 11 4 1 Click Add Func System Settings from the menu that appears under Add Func click Edit 2 Enter the necessary infor...

Page 190: ...d Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents To protect the Restrict New Addresses Click Restrict Access to Destinations Specify the necessary fields click OK To set the System Manager ID and password Click Register ID and Password Specify the necessary fields click OK ...

Page 191: ...hen you access the SYSTEM SETTINGS menu from the operation panel or when you logon the Remote UI System Manager ID Sets the System Manager ID seven digits maximum Set Change Password Select this check box to set a password for the System manager ID System Manager Password Enter a number seven digits maximum Confirm Enter the password again If the number you enter here is different from the number ...

Page 192: ...orwarding settings in two ways and depending on the settings the function will work differently Forwarding conditions are set the machine will forward only documents that meet specified conditions Forwarding conditions are not set the machine will forward all received documents Forwarding Settings is displayed only when you are in the Administrator Mode You can store 10 forwarding settings with sp...

Page 193: ...arding conditions Click Add New Conditions Specify the necessary fields click OK Receive Type Select Fax or I Fax for the receiving mode Condition Name Enter a name for the forwarding condition If you select Enable This Forwarding Condition this forwarding condition will be enabled Forwarding Conditions The settings here enable you to specify the forwarding conditions that the received documents m...

Page 194: ...ers entered contains Forwards the document if the Fax Number information contains the characters entered does not contain Forwards the document if the Fax Number information does not contain the characters entered Items for I Fax disregarded Disregards the Destination From or Subject information as forwarding conditions equals Forwards the document if the From or Subject information matches all of...

Page 195: ...ion Specify an address from the Address Book by clicking Address Book select the desired address from the displayed list click OK Forwarding Settings If you are forwarding documents to an e mail address or a file server you can set their file format to TIFF or PDF If you select Divide into Pages you can forward files as divided pages To forward all received documents without specific conditions Cl...

Page 196: ...mode from Receive Type If you select All all the forwarding settings stored in the machine are displayed To view change the registered forwarding settings Click the condition name to display the current forwarding setting To change the setting make the necessary changes click OK To delete the registered forwarding settings Select the check box next to the forwarding condition to delete click Delet...

Page 197: ...chine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents To print a list of the registered forwarding settings Click Print Forwarding Conditions List ...

Page 198: ... 11 4 Department ID User Management is displayed only when you are in the Administrator Mode When you use Department ID Management you need to set both the System Manager ID and password to restrict the access to the SYSTEM SETTINGS menu from the operation panel or using the Remote UI Otherwise all users will be considered as System Manager and anyone can access the SYSTEM SETTINGS menu from the o...

Page 199: ...lds click OK Department ID registration screen Department ID Enter the Department ID number seven digits maximum Set Password Select this check box to set a password for the Department ID Password Enter a number seven digits maximum Confirm Enter the password again If the number you enter here is different from the number entered for Password an error dialog box appears Page Limits You can restric...

Page 200: ... the character entered for Password an error dialog box appears Department ID Enter the Department ID number the user belongs to seven digits maximum If the Department ID Management mode is set be sure to assign the user to a department Otherwise the user cannot log on to the machine Set Password Select this check box to set a password for the Department ID Password Enter a number seven digits max...

Page 201: ...lect Enable Department ID Management or Enable User Management click OK to activate the management mode Enable Department ID Management When this check box is selected Department ID Management becomes enabled When enabled the user must enter the Department ID and password in order to execute jobs perform operations on Remote UI and use functions such as Copy Fax and Scan This enables you to keep t...

Page 202: ...h Department ID Management and User ID Management you need to assign a Department ID for each user A user without a Department ID cannot use the machine Accept Print Jobs with Unknown Ids Select the check box to permit print jobs with unknown IDs Clear All Counts Click this button to reset the counter to zero for all departments To view edit the registered department user ID Click or the user name...

Page 203: ...ex Table of Contents To delete the registered department user ID Select the check box next to the department user ID to delete click Delete You can click Change List View to switch the management list between department and user ID Change List View appears when both the department ID management and user ID management are activated You need to activate both the department ID management and user ID ...

Page 204: ...hrough the Remote UI The Import Export operation may take more than a few minutes to complete Do not turn the machine s main power off until the operation is complete Otherwise the machine may malfunction If the machine is in the Sleep mode press Energy Saver on the operation panel to cancel the Sleep mode before performing an Import operation During an Export operation the screen display does not...

Page 205: ...chine from saved files If the machine is in the Sleep mode press Energy Saver on the operation panel to cancel the Sleep mode before performing an Import operation When you register the contents of a new file the currently registered addresses are overwritten by the new address list You can register up to 200 addresses in the Address Book Each address is treated as a separate item You cannot impor...

Page 206: ...ppendix Index Table of Contents 2 Click Import 3 Click Browse select the file to import click OK Do not import any files while the machine is executing other jobs Saving User Management Data in Files Export You can store User Management Data as a file in your computer User type of all exported data is the End User Mode 1 Click Add Func Import Export from the menu that appears under Add Func click ...

Page 207: ...fy the location where you want to save the file The file is saved in the specified location Loading User Management Data Files Overwrite Import You can load User Management Data into the machine from saved files If the machine is in the Sleep mode press Energy Saver on the operation panel to cancel the Sleep mode before performing an Import operation Imported user data is registered or overwritten...

Page 208: ...ettings Maintenance Troubleshooting Appendix Index Table of Contents 2 Click Import 3 Click Browse select the file to import click OK Do not import any files while the machine is executing other jobs If overlapped User IDs are registered in imported data those IDs will be registered in the machine as being overlapped Among those overlapped data the last registered one is available ...

Page 209: ...pendix Index Table of Contents Saving Additional Functions Settings in Files Export You can store Additional Functions settings as a file in your computer 1 Click Add Func select Import Export from the menu that appears under Add Func click Additional Functions 2 Click Start Export 3 Follow the instructions on the screen to specify the location where you want to save the file The file is saved in ...

Page 210: ...x Index Table of Contents Loading Additional Functions Settings Files Overwrite Import You can load Additional Functions settings into the machine from saved files If the machine is in the Sleep mode press Energy Saver on the operation panel to cancel the Sleep mode before performing an Import operation 1 Click Add Func select Import Export from the menu that appears under Add Func click Additiona...

Page 211: ...ditional Functions settings are imported the System Manager ID and Network Settings are automatically overwritten The machine must be restarted to enable the imported Additional Functions settings After importing turn off the main power switch of the machine wait at least 10 seconds and turn the power back on After importing Additional Functions settings the Remote UI cannot be used to perform oth...

Page 212: ...ontents Device Custom Settings The Remote UI enables you to edit the machine s custom settings You can also access these setting menus from the Operation Panel of the machine For details see Machine Settings on p 11 4 1 Click Add Func select Common Settings from the menu that appears under Add Func click the type of custom setting that you want to specify 2 Specify all the necessary fields click O...

Page 213: ...ontents Index 8 System Manager Settings Specifying the System Manager Settings 8 3 Device Information Settings 8 5 Department ID Management 8 6 Registering the Department ID Password and Page Limit 8 6 Changing the Password and Page Limit 8 8 Erasing the Department ID and Password 8 10 Checking Counter Information 8 10 Clearing Page Totals 8 11 Printing Counter Information DEPT INFO LIST 8 12 Acce...

Page 214: ...pendix Table of Contents Index Managing User IDs 8 14 Handling Documents with Forwarding Errors 8 15 Remote UI 8 16 Restricting Access to Destinations 8 17 Setting a Password for the Address Book 8 17 Restricting the New Address 8 18 Restricting PC Faxing 8 18 Confirming Entered Fax Numbers 8 19 Restricting Job Recall 8 19 Restricting Broadcasting 8 20 Checking the Job Log 8 21 Restricting the USB...

Page 215: ...an enter a maximum of 32 characters for the System Manager s name The maximum number of digits that you can store for the System Manager ID and System Password is seven If you enter fewer than seven digits for either setting the machine stores them with leading zeros Example If 321 is entered 0000321 is stored If you enter a number that begins with zeros the leading zeros are ignored Example If 02...

Page 216: ...I System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 6 Press or to select SYSTEM PASSWORD then press OK 7 Use the numeric keys to enter a number then press OK 8 Press or to select SYSTEM MANAGER then press OK 9 Use the numeric keys to enter the System Manager s name then press OK 10 Press Stop Reset to return to the standby mode ...

Page 217: ...onal Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select DEVICE INFO then press OK 4 Press or to select DEVICE NAME then press OK 5 Use the numeric keys to enter a name up to 32 characters then press OK 6 Press or t...

Page 218: ...u need to set both the System Manager ID and password to restrict the access to the SYSTEM SETTINGS menu from the operation panel or using the Remote UI Otherwise all users will be considered as System Manager and anyone can access the SYSTEM SETTINGS menu from the operation panel or use the Remote UI without restriction See Specifying the System Manager Settings on p 8 3 The pages of received fax...

Page 219: ...EGISTER DEPT ID then press OK 6 Press or to select the number to which department will be designated then press OK 7 Use the numeric keys to enter the Department ID then press OK If you do not want to set a password you can use the machine by entering only the Department ID 8 Press or to select PASSWORD then press OK 9 Use the numeric keys to enter the password then press OK 10 Press or to select ...

Page 220: ...hen press OK You can set the page limit from 0 to 999 999 pages Once a page limit is reached copying scanning or printing is not possible The page limit refers to the number of printed surfaces Therefore a two sided print is counted as two pages 15 Press Stop Reset to return to the standby mode Changing the Password and Page Limit You can change the password and page limit settings that you have r...

Page 221: ...LIMIT SET then press OK 11 Press or to select the desired function then press OK You can select TOTAL PRINT LIMIT COPY LIMIT BLACK SCAN LIMIT COLOR SCAN LIMIT or PRINT LIMIT 12 Press or to select ON or OFF then press OK OFF Does not set a page limit restriction Skip to step 16 ON Set a page limit restriction 13 Press or to select PAGE TOTALS when TOTAL PRINT LIMIT is selected then press OK The mes...

Page 222: ... ID then press OK 4 Press or to select ON then press OK 5 Press or to select REGISTER DEPT ID then press OK 6 Press or to select the Department ID that you want to erase then press OK twice 7 Press or to select ERASE then press OK 8 Press or to select YES or NO then press OK NO Does not erase the selected Department ID and all of its settings YES Erase the selected Department ID and all of its set...

Page 223: ...hen press OK You can select TOTAL PRINT COPY SCAN COLOR SCAN or PRINT 8 Press or to display the desired Department ID and check the counter information 9 Press Stop Reset to return to the standby mode Clearing Page Totals You can clear the page totals made for all departments 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Passwor...

Page 224: ...m Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select MANAGE DEPT ID then press OK 4 Press or to select ON then press OK 5 Press or to select PAGE TOTALS then press OK 6 Press or to select PRINT LIST then press OK 7 Press to select YES Printing starts and the screen automatically returns to the standby mode If you do not want to print the counter inf...

Page 225: ...x Index Table of Contents 4 Press or to select ON then press OK 5 Press or to select PDL JOBS W OUT ID then press OK 6 Press or to select ON or OFF then press OK ON The machine accepts print jobs from computers that do not correspond with a registered Department ID OFF The machine does not accept print jobs from computers that do not correspond with a registered Department ID 7 Press Stop Reset to...

Page 226: ...ess the SYSTEM SETTINGS menu from the operation panel or use the Remote UI without restriction See Managing the Department User ID on p 7 21 The User ID and password can be registered only from the Remote UI For details about the User ID Management see Managing the Department User ID on p 7 21 You need to register the User ID and password before you set this mode to ON One Department ID can be reg...

Page 227: ...ress or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select FORWARD ERR SET then press OK 4 Press or to select PRINT then press OK 5 Press or to select ON or OFF then press OK ON The machine prints received documents when document forwa...

Page 228: ...elect SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select REMOTE UI then press OK 4 Press or to select ON or OFF then press OK ON You can specify settings and operate the machine through the Remote UI OFF You cannot specify settings and operate t...

Page 229: ...een for entering the password appears when you attempt to edit the Address Book If you want to cancel password protection select OFF in step 5 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select A...

Page 230: ...STEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select ACCESS TO DEST then press OK 4 Press or to select RESTRICT NEW ADD then press OK 5 Press or to select ON or OFF then press OK 6 Press Stop Reset to return to the standby mode Restricting PC Faxing...

Page 231: ... If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select ACCESS TO DEST then press OK 4 Press or to select CONFIRM FAX NO then press OK 5 Press or to select ON or OFF then press OK OFF The confirmation screen does not appear ON The confirmation screen appears when you enter a fax...

Page 232: ...ess Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select ACCESS TO DEST then press OK 4 Press or to select REST MULTI DEST then press OK 5 Press or to select OFF PROHIBIT or CONFIRMATION then press OK OFF ...

Page 233: ...ing the System Monitor screen When you set CHECKING THE LOG to OFF the job log does not appear on the System Monitor screen When you set CHECKING THE LOG to OFF the Activity Report will not print automatically 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password usi...

Page 234: ...e one on the back of the machine You can use a USB memory connected to the USB port on the front of the machine regardless of this setting 1 Press Additional Functions 2 Press or to select SYSTEM SETTINGS then press OK If the System Manager ID and System Password have been set enter the System Manager ID and System Password using the numeric keys then press Log In Out ID 3 Press or to select USE D...

Page 235: ...ng Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 9 Maintenance Cleaning the Machine 9 2 Exterior 9 2 Interior 9 2 Fuser Roller 9 6 Scanning area 9 6 Replacing the Toner Cartridge 9 10 Redistributing Toner 9 10 Replacing the Toner Cartridge with a New One 9 13 Transporting the Machine 9 16 ...

Page 236: ...tone or any other chemical cleaner to clean the machine These can damage the machine components When you turn off the main power switch the documents stored in memory will be erased To check the jobs stored in memory see the following Checking and Deleting Copy Jobs on p 3 13 Checking and Deleting Sending Receiving Documents Stored in Memory on p 4 50 Checking and Deleting Print Jobs on p 5 9 Exte...

Page 237: ...canning platform until it is locked A You will hear an audible click 3 Open the toner cover B using the knob which covers over on dent A 4 Remove the toner cartridge To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to l...

Page 238: ...ot touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the machine If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 6 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down 7 Insert the cartridge so that t...

Page 239: ...Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 8 Push the toner cartridge to make sure it is properly set in the machine 9 Close the toner cover using the tab 10 Lower the scanning platform Be careful not to get your fingers caught 11 Reconnect the power cord and turn on the main power switch ...

Page 240: ...placed Load a sheet of blank A4 paper into the multi purpose tray and start cleaning Cleaning the roller takes approximately 130 seconds When some jobs are stored in memory this function is not available 1 Press Additional Functions 2 Press or to select ADJUST CLEANING then press OK 3 Load a sheet of blank A4 paper in the multi purpose tray 4 Press or to select FIX UNIT CLEANING then press OK 5 Pr...

Page 241: ... the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 3 Close the ADF Be careful not to get your fingers caught ADF If your documents have black streaks or appear dirty after copying them using the ADF this may be caused by pencil lead rubbing off the documents and onto the roller Clea...

Page 242: ...Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 2 Open the ADF cover 3 Clean the rollers A inside the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 4 Close the ADF cover Be careful not to get your fingers caught 5 Open the ADF ...

Page 243: ... Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 6 Clean the ADF scanning area on the left side of the platen glass with a cloth dampened with water Then wipe the area with a soft dry cloth 7 Close the ADF Be careful not to get your fingers caught 8 Reconnect the power cord and turn on the main power switch ...

Page 244: ... documents without replacing the toner cartridge set CONT PRINTING to KEEP PRINTING in RX SETTINGS of TX RX COMMON SET in TX RX SETTINGS See Setting Menu on p 11 6 When CONT PRINTING is set to KEEP PRINTING the printed documents may be light or blurred because of lack of toner The data is erased when the documents are printed out so you can not print the same documents again Do not touch the rolle...

Page 245: ...e of Contents 3 Remove the toner cartridge 4 Gently rock the toner cartridge five or six times to distribute toner evenly 5 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always...

Page 246: ...oting Appendix Index Table of Contents 6 Insert the cartridge so that the protrusion on the right side of the toner cartridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 7 Push the toner cartridge to make sure it is properly set in the machine 8 Close the toner cover using the tab 9 Lower the scanning platform Be careful not to get your ...

Page 247: ...ing Appendix Index Table of Contents Replacing the Toner Cartridge with a New One 1 Lift the scanning platform until it is locked A You will hear an audible click 2 Open the toner cover B using the knob which covers over on dent A 3 Remove the toner cartridge 4 Remove the new toner cartridge from the protective bag Save the protective bag You may need it later when you remove the toner cartridge f...

Page 248: ...tridge five or six times to distribute toner inside 6 Hold the toner cartridge with one hand and pull the seal completely out Do not pull the seal out at an angle 7 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface...

Page 249: ...ting Appendix Index Table of Contents 8 Insert the cartridge so that the protrusion on the right side of the toner cartridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 9 Push the toner cartridge to make sure it is properly set in the machine 10 Close the toner cover using the tab 11 Lower the scanning platform Be careful not to get your...

Page 250: ...w this procedure to avoid vibration damage to the machine when transporting it over a long distance 1 Turn off the main power switch 2 Disconnect the power cord and all the cables from the back of the machine 3 If you are using the output tray extension fold the paper stopper and then push the output tray extension into the machine 4 Lift the scanning platform until it is locked A You will hear an...

Page 251: ...ontents 6 Remove the toner cartridge To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle 7 Close the toner cover using the tab 8 Lower the scanning platf...

Page 252: ...ing Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 9 Remove the dust cover from the paper cassette 10 Open the front panel of the paper cassette 11 Remove the paper from the paper cassette 12 Remove the paper cassette by lifting up the front end of the paper cassette and pulling it forward ...

Page 253: ...able of Contents 13 Detach the Document feeder tray 14 Make sure all the covers are closed 15 Grip the handles on both sides of the machine and lift it carefully as shown in the illustration below Do not lift the machine by any of its attachments Dropping the machine can cause personal injury If you have a back problem make sure to check the weight of this machine before carrying See Chapter 13 Ap...

Page 254: ...mote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 10Troubleshooting Clearing Jams 10 3 Document Jams 10 3 Paper Jams 10 5 LCD Messages 10 13 Error Codes 10 21 If LOAD CORRECT PAPER is displayed 10 29 Re Loading the Paper 10 29 Changing the Paper Size Setting 10 29 General Problems 10 30 Paper Feeding Problems 10 32 ...

Page 255: ...g Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Sending Receiving Problems 10 33 Sending Problems 10 33 Receiving Problems 10 38 Copying Problems 10 44 Printing Problems 10 47 Telephone Problems 10 51 Network Problems 10 52 If a Power Failure Occurs 10 55 If You Cannot Solve a Problem 10 56 ...

Page 256: ... Paper Requirements on p 2 7 Make sure you have removed any scraps of paper from the inside of the machine When removing jammed documents or paper take care not to cut your hands on the edges of the document or paper When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result i...

Page 257: ...ystem Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 1 Open the ADF cover 2 Hold both sides of any jammed documents and gently pull them out straight upward Do not pull the document forcefully as it may tear 3 Hold both sides of any jammed documents and gently pull them out 4 Close the ADF cover Be careful not to get your fingers caught ...

Page 258: ... then hold both sides of any jammed documents and gently pull them out 6 Close the ADF Be careful not to get your fingers caught Paper Jams When PAPER JAM LIFT PANEL TO OPEN appears on the LCD display remove jammed paper from the inside of the machine first then from the paper cassette or multi purpose tray if necessary 1 Lift the scanning platform until it is locked A You will hear an audible cli...

Page 259: ...se items might be damaged if they come into contact with the parts inside of the machine To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle Do not touch...

Page 260: ... Maintenance Troubleshooting Appendix Index Table of Contents 5 Gently pull the jammed paper between the fixing assembly A and transfer roller B until the leading edge emerges from the machine Do not touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the machine 6 Hold both sides of the jammed paper and carefully pull it out ...

Page 261: ...rtridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle 8 Insert the cartridge so that the protrusion on the right side of the toner cartridge A fits into the guide B located on the right side of the machin...

Page 262: ...inting and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 10 Close the toner cover using the tab 11 Lower the scanning platform Be careful not to get your fingers caught 12 Remove the dust cover from the paper cassette 13 Open the front panel of the paper cassette ...

Page 263: ...emote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 14 Remove the paper in the paper cassette 15 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow When feeding paper from the paper cassette When feeding paper from the multi purpose tray 16 Load the paper into the paper cassette ...

Page 264: ...ving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 17 Close the front panel of the paper cassette 18 Set the dust cover on the paper cassette 19 Open the rear cover This operation is required only when OPEN REAR COVER appears on the LCD display ...

Page 265: ...f the jammed paper and gently pull it out upward This operation is required only when OPEN REAR COVER appears on the LCD display If the jammed paper is badly folded similar to the folds of an accordion ease the jammed paper loose and then pull it out from the machine 21 Close the rear cover This operation is required only when OPEN REAR COVER appears on the LCD display Be careful not to get your f...

Page 266: ...ments in memory Also print send or delete any documents stored in memory CANNOT PRINT RX DATA FIX ERROR TO PRINT Description The machine temporarily received the fax in memory because an error of some kind has occurred in the machine This error message appears with one of the messages below TONER COVER OPEN CLOSE COVER LOAD CORRECT PAPER PAPER IN MP TRAY REMOVE PAPER CHANGE REG D SIZE PAPER SETTIN...

Page 267: ...annot register a group to contain more than three levels of subgroups Modify the group so that it contains three levels of groups or less CHANGE PAPERSIZE Description The paper size is not appropriate for a two sided copy Action Set the paper size to A4 or LTR then load paper of the same size CHANGE REG D SIZE PAPER SETTINGS Description The paper size is not appropriate for printing a report or li...

Page 268: ...n using a color sending you can specify only one recipient Send one by one or use black and white sending DATA ERROR PRESS START KEY Description The machine may have trouble Action Press Start to restore all settings to the default If the message persists contact your local authorized Canon dealer or the Canon help line DOCUMENT TOO LONG Description The document fed from the ADF is longer than 630...

Page 269: ...y is full of data or the number of file limit has reached Action Get enough space in the USB memory or organize your destination folder from your computer FEEDER PAPER JAM CHECK THE FEEDER Description A document jam may have occurred in the ADF Action Remove the jammed document INITIALIZING PLEASE WAIT Description This message appears when turning on the main power switch or when the machine is no...

Page 270: ... OK when using the paper cassette For report or list set the paper size to A4 OFICIO B OFI M OFI FOLIO FLSP LTR or LGL and then load paper of the same size MEMORY FULL Description The machine is full of jobs Action Print send or delete any documents stored in memory Action Divide the document stack or data into a few parts and try again one by one Action Send the document with low resolution Actio...

Page 271: ...on Register the one touch key or coded dial code that is not used NOT REGISTERED Description No destination is registered for the one touch key or coded dial code you pressed Action Register the destinations before using the Address Book function OVER PAGE LIMIT Description You cannot print because the page limit has been reached Action Contact your system manager PAPER IN MP TRAY REMOVE PAPER Des...

Page 272: ...he machine is ready SAME FILE NAME Description The same file name exists when you are scanning a document to a USB memory Action Press OK and rename the file START AGAIN Description A transmission error has occurred because the line condition was poor Action Check the line condition then try again STOP KEY PRESSED PRESS OK KEY Description Stop Reset has been pressed while scanning the document usi...

Page 273: ...ription The USB memory is full of data or the number of file limit has reached Action Get enough space in the USB memory or organize your destination folder from your computer USB USB PORT ERROR TURN POWER OFF ON Description A USB memory error or USB memory port error has occurred Action Disconnect the USB memory from the USB memory port turn off on the main power switch and connect the USB memory...

Page 274: ...canning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents Error Codes An error code is a four digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs For details on reports see Printing Reports Automatically on p 11 47 See the following for individual error codes ...

Page 275: ...Description A document takes a long time to receive Action Contact the other party and ask them to reduce their scanning resolution or divide the document into smaller parts for sending 0005 Description The other fax machine did not respond within 35 seconds Action Send the document again Contact the other party and have them check their fax machine If you are making an overseas call add a pause t...

Page 276: ... 0401 Description The USB memory is full of data or the number of file limit has reached Action Get enough space in the USB memory or organize your destination folder from your computer 0403 Description The same file name exists when you are scanning a document to a USB memory Action Press OK and rename the file 0406 Description Some kind of error has occurred in the machine when you are scanning ...

Page 277: ...COMMUNICATIONS in SYSTEM SETTINGS Action Select a lower resolution Action Set DIVIDE INTO PAGES to ON in send settings 0752 Description Some kind of error occurred in the machine when sending a color e mail Action Try sending again before checking the network conditions or settings Description The SMTP server name or POP server name for e mail is not correct or the server is not functioning Action...

Page 278: ...s is not set Action Check TCP IP SETTINGS in NETWORK SETTINGS in SYSTEM SETTINGS Description When the machine was turned ON an IP address was not assigned to the machine by the DHCP RARP or BOOTP server Action Check TCP IP SETTINGS in NETWORK SETTINGS in SYSTEM SETTINGS Or wait a while and then try sending again 0801 Description A timeout error occurred while the machine was communicating with the...

Page 279: ...INGS in NETWORK SETTINGS in SYSTEM SETTINGS Description Connection to the DNS server failed Action Check that the DNS server is functioning normally 0804 Description You have no permission to access the folder Action Change the setting on the server to enable access to the folder 0806 Description An incorrect user name or password was specified for the sending of a file to a file server Action Cha...

Page 280: ...tings and then ask the sender to resend the data 0820 Description You have received data that cannot be processed BASE 64 or uuencode is incorrect Action Check the settings and then ask the sender to resend the data 0821 Description You have received data that cannot be processed TIFF analysis error Action Check the settings and then ask the sender to resend the data 0827 Description You have rece...

Page 281: ...rk Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents 0839 Description The user name or password for the SMTP authentication in SMTP AUTH is incorrect Action Check the user name and password for SMTP AUTH in AUTH ENC SETTINGS in E MAIL I FAX in NETWORK SETTINGS in SYSTEM SETTINGS See SYSTEM SETTINGS on p 11 31 ...

Page 282: ...size paper as shown on LCD display then press OK to resume the job The machine re starts printing Changing the Paper Size Setting 1 Press Additional Functions 2 Press or to select PAPER SETTINGS then press OK 3 Press or to select CASSETTE or MP TRAY then press OK 4 Press or to select PAPER SIZE then press OK 5 Press or to select the paper size same as paper loaded into the machine then press OK 6 ...

Page 283: ...main power switch turned on Turn on the main power switch Q A Q A Q A The Error indicator flashes Does the machine feed paper correctly or is there paper in the paper cassette or multi purpose tray Clear the paper jam or load paper in the paper cassette or multi purpose tray For instructions on clearing paper jam See Clearing Jams on p 10 3 For instructions on loading paper see Set Up the Machine ...

Page 284: ... of Contents Nothing appears in the LCD Is the power cord plugged in securely Check that the power cord is securely plugged into the machine and into the wall outlet If the machine is plugged into a power strip make sure the power strip is plugged in and turned on Is the main power switch turned on Turn on the main power switch Is the machine in the Sleep mode Press Energy Saver on the operation p...

Page 285: ...ple sheets feed together into the machine Is the paper loaded correctly Make sure the paper is correctly loaded See Set Up the Machine in the Starter Guide Does the machine contain too many sheets Make sure you load the correct quantity See Paper Requirements on p 2 7 Q A Q A Q A Q A Are different types of paper loaded in the machine Load only one type of paper Make sure you load paper that meets ...

Page 286: ...immediately Is the e mail address you entered or the e mail or file server address registered in the Address Book correct Make sure the e mail address you entered or the e mail or file server address registered in the Address Book is correct Q A Q A If you are sending an e mail message are the SMTP Server and DNS Server settings correct Check the SMTP Server and DNS Server settings If you are send...

Page 287: ...D FAX repeatedly to select FAX then press OK to show the fax standby display Is the document loaded correctly Make sure the document is correctly loaded See Loading Documents on p 2 4 Make sure the scanning platform and rear cover are fully closed See Paper Jams on p 10 5 Q A Q A Q A Q A A Is the one touch key or coded dial code you entered registered correctly Check that the Address Book settings...

Page 288: ...e sure there is a dial tone when you press Hook or when you lift the optional handset or the handset of any external telephone connected to the machine If there is no dial tone contact your local telephone company Q A Q A A Q A Q A Is the recipient s machine a G3 fax machine Make sure the recipient s machine is compatible with your machine Is BUSY NO SIGNAL shown on the ERROR TX REPORT The fax num...

Page 289: ...e text or photographs send it directly rather than using a memory transmission Is a document stored in memory leaving little memory available Print send or delete any documents stored in memory Q A Q A A A Q A Faxes sent from the machine are spotted or dirty Is the recipient s machine working properly Check the machine by making a copy If the copy is clear the problem may be in the recipient s mac...

Page 290: ...rrection Mode ECM Does the recipient s machine support ECM If the recipient s machine does not support ECM the document is sent in normal mode without error checking Q A Q A Q A Errors occur frequently while sending Are the telephone lines in poor condition or do you have a bad connection Check if there is a device nearby that interferes with signal transmission e g microwave oven Lower the transm...

Page 291: ...e appropriate network settings are not specified Confirm this with your system administrator Q A Q A Cannot receive a fax automatically Is the machine set to receive automatically For the machine to receive faxes automatically the receive mode must be set to FaxTel FaxOnly AnsMode or NET SWITCH If you have set AnsMode confirm that an answering machine is connected to the machine and that it is tur...

Page 292: ...rm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded See Basic Receiving Method on p 4 37 Are documents stored in memory leaving little or no memory available Print send or delete any documents stored in memory Q A Q A Q A Q A Has an error occurred during reception Check the LCD for an error message See LCD Messages on p 10 13...

Page 293: ...anual receiving again If you press Start when documents are set on the ADF it automatically switches to manual sending Print quality is poor Is the toner low or unevenly distributed Redistribute the toner inside the toner cartridge If the problem persists replace the toner cartridge See Replacing the Toner Cartridge on p 9 10 A Q A Q A Q A Is the correct type of paper loaded in the machine Make su...

Page 294: ...on p 2 13 Received faxes print blotched or unevenly Is ECM RX set to ON ECM Error Correction Mode should eliminate such problems See TX RX SETTINGS on p 11 11 However if the telephone lines are in poor condition ask the sender to send faxes again Q A Q A Q A A Q A Is the sender s machine functioning properly Ask the sender to check that the scanning components of the machine are clean Part of the ...

Page 295: ...ransmission will take extra time Set ECM RX to OFF See TX RX SETTINGS on p 11 11 Is the resolution of the sender s machine set higher Contact to the sender and make sure the resolution of the sender s machine has been set properly Q A Q A Q A You cannot get documents from information services Is your machine set to the tone dialing type of the telephone line Press Tone to set the tone dialing Do y...

Page 296: ... System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents Is the sender s machine functioning properly Ask the sender to check that the machine is functioning properly Cannot print received documents on both sides of the paper Is TWO SIDED PRINT set to ON Make sure that TWO SIDED PRINT is set to ON See Two Sided Printing on p 4 46 Q A Q A ...

Page 297: ...ee Set Up the Machine in the Starter Guide Is the cartridge out of toner Replace the toner cartridge See Replacing the Toner Cartridge on p 9 10 Q A Q A Q A Copy is too light or has uneven density Is the toner low or unevenly distributed Redistribute the toner inside the toner cartridge If the problem persists replace the toner cartridge See Replacing the Toner Cartridge on p 9 10 Copy has vertica...

Page 298: ... machine See Set Up the Machine in the Starter Guide Make sure the paper delivery slot is free of obstructions A Q A Q A Q A A Copy is not clear Is the correct type of paper loaded in the machine Make sure you load paper that meets the requirements for use See Paper Requirements on p 2 7 Are you copying on the wrong side of the paper Some papers have a right side for copying If the copy quality is...

Page 299: ...ding and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents The alarm sounds or MEMORY FULL appears in the LCD when making copies Is the machine s memory full Check remaining memory See Checking Remaining Memory on p 11 54 Q A ...

Page 300: ...t Up the Machine in the Starter Guide Is the cartridge out of toner Replace the toner cartridge See Replacing the Toner Cartridge on p 9 10 Q A Q A Q A Printout is too light or has uneven density Is the toner low or unevenly distributed Redistribute the toner inside the toner cartridge If the problem persists replace the toner cartridge See Replacing the Toner Cartridge on p 9 10 Printout has vert...

Page 301: ...sure the paper is correctly loaded in the machine See Set Up the Machine in the Starter Guide Make sure the Output tray is free of obstructions See Machine Components on p 1 3 A Q A Q A Q A A Printout is not clear Is the correct type of paper loaded in the machine Make sure you load paper that meets the requirements for use See Paper Requirements on p 2 7 Are you printing on the wrong side of the ...

Page 302: ...o others Are there any jobs remaining in the print queue A print job may be stuck in the print queue when it could not be finished due to an expected interruption When this happens follow this procedure to delete any remaining print jobs and then print the documents again Q A Q A Q A Q A For Windows 2000 XP Server 2003 Vista 1 Double click the icon of the printer you installed For Windows Vista Cl...

Page 303: ...Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents For Windows 98 Me 1 Click Start on the Windows task bar Settings Printers double click the icon of the printer you installed 2 Delete the print job For deleting all the print jobs Click Printer Purge Print Documents For the specified job Right click the print job you want to delete Cancel Printing ...

Page 304: ...ed in and turned on Is the main power switch turned on Turn on the main power switch Is the machine set for the correct telephone line type Make sure the machine is set for the correct telephone line type See Set the Machine for Sending Faxes in the Starter Guide Q A Q A Q A Q A Telephone disconnects while you are talking Is the telephone cable connected properly Make sure the cable is connected p...

Page 305: ...ling Uninstalling Software in the Starter Guide Make sure the correct machine is set as the output destination for the computer that is printing in Printers and Faxes or Print Manager Q A Q A Q A A Is the name of the file being printed too long Rename the file with a shorter name Normally LPR or the Microsoft TCP IP Printer if you are using Windows 2000 XP Server 2003 Vista sends jobs either under...

Page 306: ...or IP address set on the machine exist on the network Check that the file or mail server s host name or IP address set on the machine is correct A Q A Q A Does the DNS server exist on an external network If you attempt to access a device on the network to which the machine is connected with the DNS server on an external network set the destination using an IP address not a host name Is the device ...

Page 307: ...he machine In this case check the SNMP community name See SNMP on p 6 8 Q A Q A Q A Unable to send data share files Windows File Sharing Are File sharing settings for the shared folder correct Check the following settings On the computer you are using go into Windows Explorer double click Entire Network check that the computer you want to share is listed there You can also check for the computer a...

Page 308: ...eived documents stored in memory are backed up for about 30 minutes During a power cut functions are limited as follows You cannot send receive copy scan or print documents You may not be able to make telephone calls using an external telephone depending on the type of telephone you use You can receive telephone calls using the optional handset You can also receive telephone calls using an externa...

Page 309: ...ler or the Canon help line Please have the following information ready when you contact Canon Product name imageCLASS MF4680 Serial number On the label located at the back of the machine Place of purchase Nature of problem Steps you have taken to solve the problem and the results If the machine makes strange noises emits smoke or odd odor turn off the main power switch immediately disconnect the p...

Page 310: ... Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 11Appendix Machine Settings 11 4 Printing USER S DATA LIST 11 4 Accessing the Setting Menu 11 4 Setting Menu 11 6 PAPER SETTINGS 11 6 VOLUME CONTROL 11 6 COMMON SETTINGS 11 7 COPY SETTINGS 11 9 TX RX SETTINGS 11 11 ADDRESS BOOK SET 11 19 PRINTER SETTINGS 11 23 ...

Page 311: ...dix Table of Contents Index TIMER SETTINGS 11 25 ADJUST CLEANING 11 27 REPORT SETTINGS 11 29 SYSTEM SETTINGS 11 31 Summary of Reports and Lists 11 46 Printing Reports Automatically 11 47 TX REPORT 11 47 RX REPORT 11 48 ACTIVITY REPORT 11 49 Printing Reports and Lists Manually 11 51 Printing ACTIVITY REPORT 11 51 Printing 1 TOUCH LIST CODED DIAL LIST and GROUP DIAL LIST 11 52 Printing 1 TOUCH LIST ...

Page 312: ...Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Checking and Deleting Jobs 11 53 Checking and Deleting Report Jobs 11 53 Checking Remaining Memory 11 54 Glossary 11 55 Index 11 66 ...

Page 313: ...ing USER S DATA LIST 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK 3 Press or to select LIST PRINT then press OK 4 Press or to select USER DATA LIST then press OK 5 Press to select YES Printing starts and the screen automatically returns to the standby mode If you do not want to print the list press to select NO Accessing the Setting Menu 1 Press Additional Functi...

Page 314: ...ubleshooting Appendix Index Table of Contents 3 Press or to select a submenu then press OK For details on the submenu see Setting Menu on p 11 6 4 To register the settings or go to a submenu item press OK 5 When finished press Stop Reset to return to the standby mode If you press Stop Reset before pressing OK the setting will not be registered Press Additional Functions to return to the previous d...

Page 315: ...APER SETTINGS Setting Item Description 1 CASSETTE Sets the paper size and type on the paper cassette See Setting Paper Size and Type on p 2 13 2 MP TRAY Sets the paper size and type on the purpose tray See Setting Paper Size and Type on p 2 13 VOLUME CONTROL Setting Item Description 1 MONITOR VOLUME Sets the volume for monitor tone during the fax transmission 1 3 ON 1 3 OFF 2 RING VOLUME Sets the ...

Page 316: ...en an error e g TX error occurs ON 1 3 OFF 5 TX JOB DONE TONE Beeps when a document is sent ERROR ONLY 1 3 OFF ON 1 3 6 RX JOB DONE TONE Beeps when a document is received ERROR ONLY 1 3 OFF ON 1 3 7 SCAN DONE TONE Beeps when scanning is completed ERROR ONLY 1 3 OFF ON 1 3 8 PRINT DONE TONE Beeps when printing is completed ERROR ONLY 1 3 OFF ON 1 3 COMMON SETTINGS Setting Item Description 1 INITIAL...

Page 317: ...AVER MODE Sets whether to reduce toner consumption OFF ON This function is not effective for print jobs See PRINTER SETTINGS on p 11 23 4 PRINTER DENSITY Recalibrates the density adjustment scale if differences between the image in the document and the print occur 1 9 This function is not effective for print jobs See PRINTER SETTINGS on p 11 23 5 DISPLAY LANGUAGE Selects the language on the displa...

Page 318: ...lt setting for copying 1 IMAGE QUALITY Sets the document type for copying TEXT PHOTO TEXT PHOTO TEXT PHOTO 2 DENSITY Sets the density for copying MANUAL 1 9 AUTO 3 ZOOM RATIO Sets the zoom ratio for copying PRESET RATIO Selects the zoom from the preset ratios 100 115 B5 A4 122 A5 B5 129 STMT LTR 141 A5 A4 200 MAX 50 MIN 64 70 A4 A5 78 LGL LTR 81 B5 A5 86 A4 B5 ZOOM 50 200 Enters the zoom ratio by ...

Page 319: ...leshooting Appendix Table of Contents Index COPY SETTINGS 6 2 SIDED Sets whether to make the two sided copies automatically OFF 1 2 SIDED 2 SHARPNESS Adjusts the sharpness of the copied image 1 9 3 PAPER SIZE GROUP Selects a paper size group for your machine AB INCHES A 4 INIT COPY SET Restores all COPY SETTINGS to the default Press to select YES If you do not want to restore all settings press to...

Page 320: ...Starter Guide 2 DATA COMPRESSION Sets the compression ratio for color scanned data A high compression ratio reduces the amount of memory used for the document but results in low quality images On the contrary a low compression ratio increases the amount of memory used for the document but results in high quality images NORMAL HIGH RATIO LOW RATIO 3 RETRY TIMES Sets the number of retry attempts for...

Page 321: ...TIFF B W PDF COMPACT JPEG 4 ORIGINAL TYPE Sets the default original type for the document you send TEXT PHOTO TEXT PHOTO 5 DIVIDE INTO PAGES Sets whether to use DIVIDE INTO PAGES as default OFF ON 6 SEND SETTINGS Sets the options for sending documents to an e mail address or file server 1 TX FILE NAME Sets the name of the document you send to an e mail address or file server max 24 characters incl...

Page 322: ... IMAGE 2 TELEPHONE MARK Prefixes your number with the abbreviations FAX or TEL in your sender information FAX TEL OFF Sender information is not printed 8 COLOR TX GAMMA Sets the gamma value for color scanned data If the set value corresponds to the gamma value at the recipient s machine the scan exposure of the output data at the recipient s machine is automatically adjusted to the level best suit...

Page 323: ...aper See Two Sided Printing on p 4 46 OFF ON 2 RECEIVE REDUCTION Sets whether the received images print out at a reduced size See Received Image Reduction on p 4 47 ON Image reduction is turned on 1 RX REDUCTION Selects the reducing type AUTO FIXED REDUCTION 90 95 97 75 2 REDUCE DIRECTION Selects the reducing direction VERTICAL ONLY HORIZ VERTICAL OFF Image reduction is turned off 3 RX PAGE FOOTER...

Page 324: ... Sets the fax features 1 RX MODE Selects the receive mode See Set the Machine for Receiving Faxes in the Starter Guide FaxOnly FaxTel AnsMode NET SWITCH Manual 2 USER SETTINGS Specifies the basic operation settings in the fax mode 1 UNIT TELEPHONE Registers your fax number max 20 characters including spaces See Set the Machine for Sending Faxes in the Starter Guide 2 TEL LINE TYPE Selects the tele...

Page 325: ...atically when the other line is busy or a transmission error occurs See Setting Automatic Redialing Fax on p 4 30 ON Customizes the redial operation 1 REDIAL TIMES Sets the number of retries 1TIMES 10TIMES 2 REDIAL INTERVAL Sets period of time before redialing 2MIN 99MIN 3 TX ERROR REDIAL Sets whether the machine redials automatically when transmission error occurs ON OFF OFF After the first attem...

Page 326: ...all 0SEC 30SEC 2 F T RING TIME Selects the ring length for voice calls 15SEC 300SEC 3 F T SWITCH ACTION Selects whether the machine switches to the receive mode after the ring time has elapsed or whether if disconnects the call RECEIVE DISCONNECT 3 INCOMING RING Sets whether the optional handset or the external telephone rings when the machine receives a fax This function is only available when th...

Page 327: ...ng a document A combination of two characters using 0 to 9 and is possible OFF The machine disables remote receiving 5 MANUAL AUTO Sets whether the machine switches to the document receive mode after the optional handset or the external telephone rings for a specified length of time in the manual receive mode OFF The optional handset or the external telephone keeps ringing until someone answers th...

Page 328: ...ded Dial Codes on p 4 11 FAX Registers fax numbers 1 TEL NUMBER ENTRY Registers the recipient s fax number max 120 digits including spaces 2 NAME Registers the recipient s name max 16 characters including spaces 3 OPTIONAL SETTING Sets the optional settings for sending faxes OFF The optional setting is not set ON The optional setting is set 1 LONG DISTANCE Selects a mode for documents you are send...

Page 329: ...he name of the file server max 120 characters 2 NAME Registers the recipient s name max 16 characters including spaces 3 FILE PATH Registers the path to the file server max 120 characters 4 LOGIN NAME Registers the login name to access the file server max 24 characters 5 PASSWORD Registers the password to access the file server max 14 characters 2 CODED SPD DIAL Registers the destinations for code...

Page 330: ... The optional setting is not set ON The optional setting is set 1 LONG DISTANCE Selects a mode for documents you are sending DOMESTIC LONG DISTANCE 1 LONG DISTANCE 2 LONG DISTANCE 3 See Registering Fax Numbers on p 4 11 2 TX SPEED Selects the transmission speed 33600bps 14400bps 9600bps 4800bps 3 ECM Selects whether to use ECM Error Correction Mode ON OFF E MAIL Registers e mail addresses 1 E MAIL...

Page 331: ...characters including spaces 3 FILE PATH Registers the path to the file server max 120 characters 4 LOGIN NAME Registers the login name to access the file server max 24 characters 5 PASSWORD Registers the password to access the file server max 14 characters 3 GROUP DIAL Registers destinations in group addresses Up to 198 destinations can be registered in a group See Storing Editing One Touch Keys C...

Page 332: ...2 DEFAULT PAPERTYPE Sets the default paper type for print jobs This machine has internally defined optimal print modes for each specified paper type PLAIN PAPER PLAIN PAPER L HEAVY PAPER HEAVY PAPER H TRANSPARENCY 3 COPIES Sets the number of documents printed 1 999 4 2 SIDED PRINTING Sets whether to activate two sided printing OFF ON 5 PRINT QUALITY Sets the image quality density or toner saving m...

Page 333: ...illimeters mm 50 0mm 50 0mm INCHES 01 90INCHES 01 90INCHES 7 COLLATE Sets whether to collate the printouts automatically OFF ON 8 ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the computer ON Sets the error time out period 5SEC 300SEC OFF The error time out is off 9 INIT PRINTER SET Restores all PRINTER SETTINGS to the default Press to sel...

Page 334: ... See Setting Time Zone on p 1 18 3 DATE TYPE SELECT Sets the date format DD MM YYYY YYYY MM DD MM DD YYYY 4 AUTO SLEEP TIME Sets the auto sleep mode when the machine remains idle for a certain period of time 3MIN 30MIN See Setting the Sleep Mode on p 1 17 ON OFF 5 AUTO CLEAR TIME Sets the auto clear mode when the machine has no operation idle for a certain period of time 1MIN 9MIN The machine retu...

Page 335: ...d Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index TIMER SETTINGS 1 BEGIN DATE TIME Sets the begin date 1 MONTH 2 WEEK 3 DAY 2 END DATE TIME Sets the end date 1 MONTH 2 WEEK 3 DAY ...

Page 336: ... the printouts for copying receiving info and reports When this setting is set to ON the density of printouts may become light OFF ON 3 SPECIAL MODE U Select to improve print quality in high temperature and high humidity conditions or in low temperature and low humidity conditions OFF Select in normal condition MODE1 Select to improve print quality in low temperature and low humidity conditions or...

Page 337: ...on the printouts for PDL jobs OFF Selects in normal conditions MODE1 Sets the density of printouts becomes two levels lighter than normal condition MODE2 Sets the density of printouts becomes four levels lighter than normal condition 6 SPECIAL MODE X This setting is not functional in this model 7 SPECIAL MODE Y Sets to enhance the fixing characteristics of toner under the conditions of a low tempe...

Page 338: ...ONLY Prints a report only when a transmission error occurs REPORT WITH TX IMAGE Sets whether to print the first page of the document under the report OFF ON OUTPUT YES Prints a report every time you send a document REPORT WITH TX IMAGE Sets whether to print the first page of the document under the report OFF ON OUTPUT NO No report is printed 2 RX REPORT Sets whether the reception report prints out...

Page 339: ...rt max last 40 transactions manually Press to select YES If you do not want to print the list press to select NO 2 SPEED DIAL LIST Prints the list of destinations registered in Address Book 1 1 TOUCH LIST 2 CODED DIAL LIST 3 GROUP DIAL LIST Press to select YES If you do not want to print the list press to select NO 3 ADD BOOK DETAILS Prints the details of Address Book 1 1 TOUCH DETAILS 2 CODED DET...

Page 340: ... ID Sets the system manager ID seven digits 2 SYSTEM PASSWORD Sets the system manager password seven digits 3 SYSTEM MANAGER Sets the system manager name max 32 characters including spaces 2 DEVICE INFO Sets device information 1 DEVICE NAME Registers the machine name max 32 characters including spaces 2 LOCATION Registers the machine location max 32 characters including spaces 3 MANAGE DEPT ID Set...

Page 341: ... page limit is used OFF ON 000000 999999 2 COPY LIMIT Sets if the copy limit is used OFF ON 000000 999999 3 BLACK SCAN LIMIT Sets if the scan limit is used OFF ON 000000 999999 4 COLOR SCAN LIMIT Sets if the color scan limit is used OFF ON 000000 999999 5 PRINT LIMIT Sets if the print limit is used OFF ON 000000 999999 3 ERASE Erases the department ID and password Press to select YES If you do not...

Page 342: ... TOTAL Clears counter information Press to select YES If you do not want to clear the settings press to select NO 3 PRINT LIST Prints counter information Press to select YES If you do not want to print the list press to select NO 3 PDL JOBS W OUT ID Sets if print jobs from computers with unknown IDs are accepted or rejected ON Accepts print jobs from computers with unknown IDs OFF Rejects print jo...

Page 343: ...ocates an IP address to the machine manually 2 IP ADDRESS Registers a fixed IP address to the machine See Set the Machine for Network Usage in the Starter Guide 3 SUBNET MASK Registers a fixed subnet mask to the machine 4 GATEWAY ADDRESS Registers a fixed gateway address to the machine 5 DNS SETTINGS Sets the DNS server settings 1 PRIM DNS SERVER Registers the primary server address 2 SECOND DNS S...

Page 344: ...INS 1 WINS RESOLUTION Sets whether to resolve a name with WINS OFF ON 2 WINS SERVER Registers the IP address of a WINS server 7 LPD PRINT Sets whether to use LPD as the print application ON OFF 8 RAW PRINT Sets whether to use RAW as the print application ON Enables to use RAW USE BIDIRECTIONAL Sets whether to use bidirectional communication ON OFF OFF Disables to use RAW 9 USE HTTP Sets whether to...

Page 345: ...ault 110 6 SMTP TX 0 65535 default 25 7 SNMP 0 65535 default 161 11 SET IP ADD RANGE Sets whether to restrict the range of IP addresses OFF Disables restriction of IP address of computers ON Enables restriction of IP address of computers from which data print fax jobs can be sent to the machine 1 PERMIT REJECT Selects whether to permit or reject access from a specified IP address REJECT PERMIT 2 S...

Page 346: ...ress filter ON Specifies a MAC address filter to access MAC address must be entered for each setting 1 PERMIT RX ADD1 2 PERMIT RX ADD2 3 PERMIT RX ADD3 4 PERMIT RX ADD4 5 PERMIT RX ADD5 2 USE SMB CLIENT Sets the SMB settings to use the machine on a NetBIOS network OFF SMB client is not used ON SMB client is used 1 SERVER Enters the NetBIOS name of the machine 2 WORKGROUP Enters the name of the wor...

Page 347: ...public 3 COMMUNITY NAME 2 Sets SNMP community name 2 4 SNMP WRITABLE 1 Enables computers on the network to access the machine and modify its settings ON OFF 5 SNMP WRITABLE 2 Enables computers on the network to access the machine and modify its settings OFF ON 4 DEDICATED PORT Sets or browses detailed information on the machine with a Canon printer driver or utility ON OFF 5 ETHERNET DRIVER Specif...

Page 348: ...tion mode HALF DUPLEX FULL DUPLEX 2 ETHERNET TYPE Selects the Ethernet type 10 BASE T 100 BASE TX 6 VIEW IP ADDRESS Checks the current network settings 1 IP ADDRESS Checks the IP address 2 SUBNET MASK Checks the subnet mask 3 GATEWAY ADDRESS Checks the gateway address 7 E MAIL I FAX Sets detailed settings for e mail I fax 1 SMTP RX Sets whether to receive e mail l faxes using the machine s own SMT...

Page 349: ...ation method for authenticating users who have logged in the POP server before sending e mail OFF Disables SMTP Authentication ON Enables SMTP Authentication 1 USER 2 PASSWORD 5 E MAIL ADDRESS Enters the e mail address your machine will use max 64 characters 6 POP SERVER Enters the POP server IP address or name max 48 characters 7 POP ADDRESS Enters the login name for access to the POP server max ...

Page 350: ...mail message exceeds this data size limit it is split up into several e mail messages before being sent 0MB 99MB 2 DIVIDED OVER MAX Sets whether to divide a document into separate files when it is sent if its size exceeds the data size you specify OFF ON 2 FAX SETTINGS Sets the facsimile communication 1 TX START SPEED Sets the transmission start speed for faxes 33600bps 2400bps 4800bps 7200bps 960...

Page 351: ...les memory lock reception ON Enables memory lock reception 1 PASSWORD Registers the password that protects the authority for accessing to memory 2 REPORT PRINT Sets whether to print a report on memory lock reception OFF ON 3 MEMORY RX TIME Sets whether to set a period for memory lock reception OFF Disables setting a period of memory lock reception ON Enables setting a period of memory lock recepti...

Page 352: ...mote UI function to operate the machine and change the settings from a network computer using a web browser ON OFF 9 ACCESS TO DEST Sets restriction of the access to destinations 1 ADD BOOK PASSWORD Sets a password to restrict editing the Address Book 7 digits maximum OFF ON 2 RESTRICT NEW ADD Sets whether to restrict registering or changing destinations for one touch keys and coded dial codes 1 S...

Page 353: ...ered fax numbers each time you send a fax OFF ON 5 REST REDIAL CALL Sets whether to disable the redial function of the Recall Pause key OFF ON 6 REST MUTI DEST Sets whether to disable the broadcasting function OFF The restrict broadcast setting is not set CONFIRMATION Sets whether to confirm to enable the broadcasting function each time you send a fax PROHIBIT Disables the broadcasting function 10...

Page 354: ...ceiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index SYSTEM SETTINGS 11 USE DEVICE USB Sets whether to restrict jobs through the USB interface ON OFF 12 UPDATE FIRMWARE This function is used only when the printer firmware needs to be updated ...

Page 355: ...e recipient addresses registered to all the coded codes CODED DIAL LIST 2 Lists the detailed data of CODED DIAL LIST GROUP DIAL LIST Lists groups registered for group addresses USER S DATA LIST Lists all the current settings and registered sender information DEPT INFO LIST Lists the Department IDs page totals of scans prints and copies that have been processed by each department and page limits of...

Page 356: ... OK 4 Press or to select TX REPORT then press OK 5 Press or to select the setting you want then press OK PRINT ERROR ONLY Prints a report only when a transmission error occurs OUTPUT YES Prints a report every time you send a document OUTPUT NO Does not print a report Skip to step 7 6 Confirm that REPORT WITH TX IMAGE is displayed use or to select ON to print the first page of the documents under t...

Page 357: ...TIME USE Transmission duration PAGES SENT Number of pages sent RESULT Result of transaction OK Transmission successful NG Transmission failed STOP Transmission manually canceled before completion BUSY NO SIGNAL The line is busy or the recipient does not answer your call Error code For descriptions of error codes See Error Codes on p 10 21 RX REPORT 1 Press Additional Functions 2 Press or to select...

Page 358: ...ss Book ST TIME Transmission time TIME USE Transmission duration PGS Number of pages received RESULT Result of transaction OK Reception successful NG Reception failed STOP Reception manually canceled before completion Error code For descriptions of error codes see Error Codes on p 10 21 ACTIVITY REPORT 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK 3 Press or to se...

Page 359: ...isted chronologically ON Prints a report with the transmission and reception results separated in a report 9 Press Stop Reset to return to the standby mode Report Items The following items are displayed in the Activity Report DEPT ID If Department ID Management is set the Department ID is printed Transmission logs are listed according to Department ID ST TIME Transmission time DESTINATION TEL ID D...

Page 360: ...S DATA LIST see Printing USER S DATA LIST on p 11 4 For information on each report or list see Summary of Reports and Lists on p 11 46 To print DEPT INFO LIST see Printing Counter Information DEPT INFO LIST on p 8 12 To print FORWARDING CONDITIONS LIST see Specifying Forwarding Settings on p 7 15 Reports can be printed on A4 paper plain or recycled paper Printing ACTIVITY REPORT 1 Press Additional...

Page 361: ...ST Prints 1 TOUCH LIST CODED DIAL LIST Prints CODED DIAL LIST GROUP DIAL LIST Prints GROUP DIAL LIST 6 Press to select YES Printing starts and the screen automatically returns to the standby mode If you do not want to print the list press to select NO Printing 1 TOUCH LIST 2 CODED DIAL LIST 2 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK 3 Press or to select LIST ...

Page 362: ...Appendix Index Table of Contents Checking and Deleting Jobs System monitor enables you to monitor the status of the report jobs currently being processed Checking and Deleting Report Jobs 1 Press System Monitor repeatedly to select REPORT STATUS then press OK 2 Press or to scroll through the job list When you delete the report job press OK twice then press to select YES 3 Press Stop Reset to retur...

Page 363: ...stem Manager Settings Maintenance Troubleshooting Appendix Index Table of Contents Checking Remaining Memory You can check the remaining memory according to the status of the machine 1 Press System Monitor repeatedly to select AVAIL MEMORY then press OK to confirm the remaining memory 7 5 A V A I L A B L E M E M O R Y Ex 2 Press Stop Reset to return to the standby mode ...

Page 364: ...s of various types in a group address and assign a one touch key or coded dial code to this group Registering a destination in the Address Book saves you the effort of entering that destination s address each time you send a job ASCII code ASCII American Standard Code for Information Interchange is a set of standardized codes used to represent letters numbers punctuation marks a few symbols and co...

Page 365: ...nes to identify the call as an incoming document When the receiving fax detects this signal it automatically starts to receive the fax transmission The majority of fax machines in use today can send and detect CNG signals Coded Dial Codes A method to specify a destination registered in Address Book Press Coded Dial and a three digit code using the numeric keys Community Name An identification keyw...

Page 366: ...ement for indicating a machine s resolution E ECM Error Correction Mode The ability of your machine to reduce system and line errors when sending or receiving from another fax with ECM capability ECM is most effective in areas where the telephone lines are in poor condition or there is frequent interference on the line Ethernet An industry standard local area network LAN system for connecting toge...

Page 367: ...host on the Internet This name resolution process uses DNS Domain Name System G G3 Group 3 fax machine Defined by CCITT ITU T Uses encoding schemes to transmit image data while reducing the amount of data that needs to be transmitted thus reducing transmission time G3 fax machines can transmit one page in less than one minute Encoding schemes for G3 fax machines are Modified Huffman MH Modified RE...

Page 368: ...computer Interface port The machine comes with one USB port located on the back of the machine You attach the cable that connects your computer and machine to this port Internet Protocol IP The underlying set of networking rules that describes how data is transmitted across the Internet Internet Protocol allows data from one computer to be split into packets to be sent to another computer with a s...

Page 369: ...atively limited area Log in Entering a password as a means of user authentication to start a computer session or access to a service LPD Line Printer Daemon A daemon is a program that runs without human intervention to accomplish a given task The Line Printer Daemon controls the flow of print jobs to a printer LPR Line Printer Remote A UNIX command used to print a file via a TCP IP network M MAC a...

Page 370: ...stration and for entering coded dial codes O One Touch keys The numbered keys on the operation panel that may be registered as single or a group of destinations Once a destination or group of destinations is registered you press one key to specify the entire number address or group P Paper feed Refers to guiding a sheet of paper into the machine s paper path Paper feeder The device in the machine ...

Page 371: ...h row of color dots in the mosaic of color dots constitutes one raster graphic In a printer a raster graphic is used as the master image from which a page is printed because the image can be transferred to paper by printing one raster at a time Raw This is a print application used with Windows 2000 XP Server 2003 Vista It can print at higher speeds than LPD Recall See Job Recall Receiving Receivin...

Page 372: ...nter that convert vector graphic descriptions from a computer into raster graphic images that can be printed Rotary pulse A telephone dialing system where a dial is rotated to send pulses to the telephone switching system In pulse dialing you hear clicks In touch tone dialing the most common dialing system you hear tones Rotary pulse dialing requires certain setting adjustments RX See Receiving S ...

Page 373: ...bnet Mask SUBNETwork mask The method used to determine which subgroup or subnet an IP address belongs to on TCP IP networks all devices whose IP addresses have the same prefix would belong to the same subnet Dividing a network into subnets is useful for both security and performance reasons Switching hub A network connection box to which a number of computers can be connected The switching hub for...

Page 374: ...e Sending U URL Uniform Resource Locator A standard way of specifying the location of an object usually a web page on the Internet The URL for a web page would look something like this http www w3 org default html Here http indicates that a web page is being accessed http www w3 org is the address of the server containing the web page and default html is the file name under which the web page is s...

Page 375: ...OOK SET 11 4 11 19 Address button 7 5 ADF 1 3 2 5 ADJUST CLEANING 11 4 11 27 Advanced sending features 4 27 AnsMode 4 37 Auto clear time 1 18 Automatic document feeder 1 3 Automatic redialing 4 30 Auto retry 4 30 B Back button 7 5 Basic network settings 6 6 Basic receiving method 4 37 Basic sending method 4 6 Before using the machine 1 1 Broadcasting 4 27 C Canceling Copy job 3 12 Scan job 5 8 TX ...

Page 376: ...ge totals 8 11 Printing counter information 8 12 Department IDs Managing 7 21 Device button 7 5 Device information settings 8 5 Document Jams 10 3 Loading 2 4 Printing 5 2 Receiving 4 1 Requirements 2 2 Scanning area 2 3 Sending 4 1 Document and paper 2 1 Document delivery tray 1 3 Document feeder tray 1 3 Document requirements 2 2 Documents stored in memory Checking 4 50 Deleting 4 50 Forwarding ...

Page 377: ...ode 1 10 Loading Document 2 4 Envelopes 2 10 Paper 2 10 Log In Out key 1 7 Log in mode 1 11 M Machine Checking status 7 6 Customizing settings 7 35 Machine components 1 3 Machine management 6 44 Machine settings 11 4 Main operation panel 1 6 Main power switch 1 4 Maintaining the toner cartridge 1 15 Maintenance 9 1 Manual reception 4 40 Manual sending 4 26 Memory lock reception 4 41 Memory recepti...

Page 378: ...ving method 4 37 Receiving features 4 38 Receiving features 4 38 Redistributing toner 9 10 Remote reception 4 45 Remote reception ID 4 45 Remote UI 7 1 8 16 11 63 Replacing the toner cartridge 9 10 Report job Checking 11 53 Deleting 11 53 Reports and lists 11 46 REPORT SETTINGS 11 4 11 29 Reserved copy 3 10 Restricting access to destinations Address Book password 8 17 Broadcasting 8 20 Confirm ent...

Page 379: ... Manager ID 8 3 System Manager settings 8 1 System monitor 3 13 4 49 5 9 11 53 System Monitor key 1 6 System Password 8 3 System requirements Network 6 4 Remote UI 7 3 SYSTEM SETTINGS 11 4 11 31 System settings Customizing 7 12 T Telephone line jack 1 5 TIMER SETTINGS 11 4 11 25 Timer settings 1 17 Time zone 1 18 Tone dialing 4 34 Tone key 1 8 4 35 Toner cartridge 1 14 Checking the toner level 1 1...

Page 380: ...ine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index V View Settings key 1 6 VOLUME CONTROL 11 4 11 6 Z Zoom ratio Preset zoom 3 5 Zoom designation 3 6 ...

Page 381: ... Doumer 92414 Courbevoie Cedex France CANON COMMUNICATION IMAGE FRANCE S A S 12 rue de I Industrie 92414 Courbevoie Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPAÑA S A c Joaquín Costa 41 28002 Madrid Spain CANON LATIN AMERI...

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