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Document filing

Document filing

73

The document filing function is used to store the document or print image 
on the hard drive when performing a copy, print, or other job. A stored file 
can be called up and used whenever needed.
This section introduces several of the document filing functions.

X

DOCUMENT FILING  . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

X

QUICKLY SAVING DOCUMENT DATA (Quick File) . . 76

X

APPENDING INFORMATION WHEN STORING A 
FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

X

ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . 79

X

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 80

mx2700̲ex̲qck.book  73 ページ  ２００５年９月２０日 火曜日 午前９時４６分

Summary of Contents for MX-2300G

Page 1: ...tions of the machine and procedures for placing originals and loading paper Copying Using the copy function Printing Using the printer function Scanning Using the scan function Document filing Storing jobs as files on the hard drive System settings Configuring settings to make the machine easier to use Keep this manual close at hand for reference whenever needed ...

Page 2: ...learn about the machine in more detail see the manuals in PDF format described on the next page Troubleshooting This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode Refer to this manual when you have difficulty using the machine Safety Guide This manual contains instructions for using the machine sa...

Page 3: ...using the printer function This manual provides detailed explanations of the procedures for using the fax function and the System Settings that are related to fax This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function This manual provides detailed explanations of the procedures for using the document filing function The document fi...

Page 4: ...gher Safari 1 2 or higher The Web page will appear The machine settings may require that user authentication be performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication 1 Press the SYSTEM SETTINGS key 2 Select the all custom setting list in the touch panel 1 Touch the List Print User key 2 Touch the All Custom Set...

Page 5: ...the machine can be downloaded from the Web pages Download a manual in PDF format 1 Click Operation Manual Download in the menu of the Web page 2 Select the desired language 3 Select the manual that you wish to download 4 Click the Download button The selected manual is downloaded 4 3 2 1 ...

Page 6: ...DE 24 FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 25 ENLARGEMENT REDUCTION Preset Ratios Zoom 27 INTERRUPTING A COPY RUN Interrupt Copy 29 STORING COPY OPERATIONS Job Programs 30 SPECIAL MODES 33 SELECTING A SPECIAL MODE 34 CONVENIENT COPY FUNCTIONS 35 PRINTING 44 CANCELLING A PRINT JOB 46 USING PRINTER DRIVER HELP 47 PRINTER DRIVERS 48 SELECTING PRINTER DRIVER SETTINGS 49 CONVEN...

Page 7: ...ESTINATIONS Broadcast Transmission 65 CONVENIENT TRANSMISSION METHODS 66 SPECIAL SCAN MODES 68 SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION 69 CONVENIENT SCANNER FUNCTIONS 71 DOCUMENT FILING 74 QUICKLY SAVING DOCUMENT DATA Quick File 76 APPENDING INFORMATION WHEN STORING A FILE File 77 ONLY SAVING DOCUMENT DATA Scan to HDD 79 PRINTING A SAVED FILE 80 SYSTEM SETTINGS 82 Scanning Document filing...

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Page 9: ... including the names and functions of the parts of the machine and its peripheral devices and the procedures for placing originals and loading paper X PART NAMES AND FUNCTIONS 8 X OPERATION PANEL 10 X USING THE TOUCH PANEL 12 X USER AUTHENTICATION 13 X PLACING ORIGINALS 14 X CHANGING PAPER IN A TRAY 15 ...

Page 10: ...aple output The saddle stitch finisher can automatically staple output at the centre line and fold the pages to create a pamphlet A punch module can be installed to punch holes in output 10 Tray 1 This holds paper Up to 500 sheets of paper can be loaded 11 Tray 2 This holds paper Up to 500 sheets of paper can be loaded 12 Tray 3 when a stand 1 x 500 sheet paper drawer or stand 2 x 500 sheet paper ...

Page 11: ...nsion kit MX PKX1 2 This kit enables the machine to be used as a PostScript 3 compatible printer Facsimile expansion kit MX FXX1 This kit enables the fax function of the machine to be used Network scanner expansion kit MX NSX1 1 This kit enables the network scanner function of the machine to be used Internet fax expansion kit MX FWX1 This kit enables Internet fax to be used on the machine 256MB ex...

Page 12: ...king place SYSTEM SETTINGS key Mode select keys Use these keys to change the mode displayed in the touch panel The indicator of the selected key lights up DOCUMENT FILING key When you wish to print or send a file stored on the hard drive press this key to select document filing mode IMAGE SEND key When you wish to use the scan or fax functions press this key to select network scanner fax mode LINE...

Page 13: ...pier function When using the fax function press this key to dial using a program BLACK WHITE START key Use this key to copy or scan an original in black and white This key is also used to send a fax in fax mode Use this key to activate power save mode The POWER SAVE key blinks when the machine is in power save mode This key is also used to deactivate power save mode COLOUR START key Use this key t...

Page 14: ...iginal has been placed in the automatic document feeder The size of the original appears automatically This appears when one or more special modes are selected Touch the icon to check what modes are selected Advanced settings are grouped here You can have frequently used touch keys displayed as shortcuts in this position Settings related to output are generally grouped together on the top right si...

Page 15: ...s of the machine by pressing the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the LOGOUT key functions as a numeric key at this time If a preset duration of time elapses after the machine is last used the auto clear function will activate When auto clear activates logout automatically takes place This method requires that y...

Page 16: ...nals in the document feeder tray Using the document glass Adjust the original guides to the width of the originals Place the originals face up with the edges aligned evenly The indicator line indicates approximately 100 originals The placed originals must not be higher than this line Place the original face down Align the top left corner of the original with the tip of the mark in the far left cor...

Page 17: ...tray to change the size from B4 8 1 2 x 14 to A4 8 1 2 x 11 When using letter head paper or pre printed paper insert the paper with the print side face down If Disabling of Duplex is enabled in the system settings insert the paper with the print side face up Gently push the tray into the machine Insert the paper with the print side face up Fan the paper well before inserting it Otherwise multiple ...

Page 18: ...M SETTINGS LOGOUT PRINT READY DATA LINE DATA System Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Fax Data Receive Forward List Print User USB Device Check Exit System Settings Paper Tray Settings Auto Tray Switching Tray Settings Paper Type Registration OK System Settings Paper Tray Settings Tray 1 Print Copy Fax I Fax...

Page 19: ... Printed Recycled Paper Letter Head Pre Punched Colour Acceptable paper sizes AB A4 B5 8 1 2 x 11 Inch 8 1 2 x 11 A4 Bypass tray Type Plain Paper Pre Printed Recycled Paper Letter Head Pre Punched Colour Thin Paper Heavy Paper Acceptable paper sizes AB A3W A3 B4 A4 A4R B5 B5R A5R 11 x 17 216 mm x 330 mm 8 1 2 x 13 8 1 2 x 11 8K 16K 16KR Inch 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4...

Page 20: ...n the bypass tray is approximately 100 for plain paper and approximately 20 for postcards Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray The side to be copied on must be face down Place postcards face down in the indicated orientation Only the address side of envelopes can be printed on Place envelopes with the address side face down Load paper in the ...

Page 21: ...PIES 20 X 2 SIDED COPYING Automatic Document Feeder 21 X COPYING ON SPECIAL PAPER Bypass Copy 22 X SELECTING THE EXPOSURE MODE 24 X FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 25 X ENLARGEMENT REDUCTION Preset Ratios Zoom 27 X INTERRUPTING A COPY RUN Interrupt Copy 29 X STORING COPY OPERATIONS Job Programs 30 X SPECIAL MODES 33 X SELECTING A SPECIAL MODE 34 X CONVENIENT COPY FUNC...

Page 22: ...s selected for the colour mode the machine automatically detects whether the original is black and white or colour when the COLOUR START key is pressed 1 sided original 1 sided copy DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT PRINT READY DATA LINE DATA Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Full Colour Colour Mode 2 3 4 1 Auto Exposure 100 ...

Page 23: ... the touch panel 1 Touch the 2 Sided Copy key 2 Touch the 1 Side to 2 Side key 3 Touch the OK key 3 Set the number of copies and then press the COLOUR START key or the BLACK WHITE START key 1 sided original 2 sided copy The side to be scanned must be face up Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File Full Colour Colour Mode 2 3 4 1 Auto Exposure 100 Copy Ra...

Page 24: ...he Plain key Touch the key of the type of paper that is loaded in the bypass tray 4 Touch the Heavy Paper key Original Copy on heavy paper The side to be scanned must be face up The side to be copied on must be face down Paper Select OK A3 Plain Plain Plain Plain Plain 2 Sided Copy Output Special Modes File Quick File Full Colour Colour Mode Auto Exposure 100 Copy Ratio Job Detail Settings Plain A...

Page 25: ...the bypass tray 4 Touch this key to select Tray 5 large capacity tray Paper Select OK Pre Printed 2 3 A3 4 heavy paper 1 Plain Plain Plain Plain A4 System Settings Bypass Tray Type Size Setting Type Heavy paper 8K 16K 16KR OK Type 2 2 A4 A4R B4 Size A3W A3 A4 A4R A5R B4 B5 B5R 216x330 8 x13 11x17 8 x11 X420 Y297 12x18 11x17 8 x14 8 x11 8 x11R 5 x8 R 7 x10 R A3 A4 B4 B5 1 2 1 2 1 2 1 2 1 2 1 2 1 2 ...

Page 26: ...the key Nine levels are available for the exposure Darken the exposure with the key and lighten the exposure with the key 5 Touch the OK key 3 Set the number of copies and then press the COLOUR START key or the BLACK WHITE START key Light original Exposure adjustment The side to be scanned must be face up Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File Full Colo...

Page 27: ... the desired paper size 4 Touch the OK key 5 Touch the Job Detail Settings key to close the job detail settings screen 6 Touch the Auto Image key A4 A3 The side to be scanned must be face up 2 2 Sided Copy Output Special Modes File Quick File Full Colour Colour Mode Exposure 100 Copy Ratio Job Detail Settings A4 ain Auto Original Paper Select Special Modes Paper Select OK 1 3 A A3 4 Plain Plain Pl...

Page 28: ...26 3 Set the number of copies and then press the COLOUR START key or the BLACK WHITE START key or Cancel copying Cancel scanning Correct sets ...

Page 29: ...an be adjusted in increments of 1 Touch the key to make the ratio smaller or the key to make the ratio larger 5 Touch the OK key Original Ratio specified copy 55 The side to be scanned must be face up Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Full Colour Colour Mode 2 3 4 1 Auto Exposure 100 Copy Ratio Job Detail Settings OK Zoom 100 100 2 1 Copy Ratio OK Auto Imag...

Page 30: ...28 3 Set the number of copies and then press the COLOUR START key or the BLACK WHITE START key or Cancel copying Cancel scanning Correct sets ...

Page 31: ...t glass place the original with the side to be scanned face down 3 Set the number of copies and then press the COLOUR START key or the BLACK WHITE START key The interrupted copy job will resume when the copy job is finished Printing Interrupt Original Copies in progress from tray 1 Ready to scan for next copy job 2 Sided Copy 5 Output Special Modes File Quick File Full Colour Colour Mode 2 3 4 1 A...

Page 32: ...gram that you wish to store 3 Select the copy settings that you wish to store 4 Touch the OK key Touch the Program name key to display a text entry screen Enter a name for the program To enter text see 6 ENTERING TEXT in the User s Guide 4 8 3 7 2 6 1 5 1 6 Store Delete Recall Press program number Job Programs 2 Sided Copy Output Program Name Full Colour Colour Mode 2 3 4 1 Auto Exposure 100 Copy ...

Page 33: ... the P key 2 Delete the job program in the touch panel 1 Touch the Store Delete tab 2 Touch the numeric key of the job program that you wish to delete 4 8 3 7 2 6 1 5 1 6 Store Delete Recall Press program number Job Programs Exit 4 8 3 7 2 6 1 5 1 6 Store Delete Recall Press program number Job Programs 4 8 3 7 2 6 1 5 1 6 Store Delete Recall Press program number Job Programs Exit Exit 2 1 ...

Page 34: ...l Continued 3 Read the displayed message and touch the Delete key 4 Touch the Exit key A job program has been already stored in this location Cancel Delete Store 4 8 3 7 6 2 1 5 1 6 Store Delete Recall Press program number Job Programs Exit 3 4 ...

Page 35: ...y encircled by is touched the key is highlighted and the setting is completed When any other special mode key is touched a setting screen appears to let you select settings for that mode The keys that appear vary by country and region and the peripheral devices that are installed Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Full Colour Colour Mode 2 3 4 1 B5 A4 B4 A3 ...

Page 36: ...5 mm will be selected 3 Select 15 mm for the front side and 15 mm for the reverse side using the keys 4 Touch the OK key The margin shift position is initially set to Right To change the position to Left or Down touch the corresponding key 3 Set the number of copies and then press the COLOUR START key or the BLACK WHITE START key The side to be scanned must be face up Ready to scan for copy 2 Side...

Page 37: ...r Use this function to erase peripheral shadows that occur when making copies of books and other thick originals Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet In addition two facing pages can be copied to both sides of one sheet of paper Use this function to make copies that can be folded into a pamphlet Pamphlet copy makes it easy to ...

Page 38: ...ust be installed You can divide a copy job between two machines connected to the same network This saves considerable time when running a large copy job To use this function the tandem connection setting must be configured in the system settings This function enables you to use a different type of paper for the front and back covers of a set of copies A different type of paper can also be added as...

Page 39: ...r Use this function to copy a book pamphlet or other bound original The copies will be arranged in the same pamphlet style layout When a saddle stitch finisher is installed the output is automatically folded at the centre and stapled Use this function to copy captions onto the tabs of tab paper Use this function to copy the front and reverse side of a card onto one sheet of paper 4 3 2 1 1 2 3 4 1...

Page 40: ...s A colour can be selected to print a stamp or text in colour Use this function to print up to 24 copies of one photo on one sheet of paper Use this function to enlarge a copy image and print it using multiple sheets of paper The sheets of paper can be attached together to form one large copy Use this function to make a copy that is a mirror image of the original 01 08 2005 Date print Stamp 3 2 1 ...

Page 41: ... the document glass A right tray or finisher must be installed Use this function to position the copy image at the centre of the paper This is convenient when the image is reduced or copied onto paper that is larger than the original This function reverses black and white in a copy to create a negative image Use this function to save toner when copying an original with large black areas Use this f...

Page 42: ...pied image Use this function to suppress light background areas of the copied image This is convenient for making a copy of an original that is printed on coloured paper Use this function to adjust the colour balance in a colour copy The densities of the four colours cyan magenta yellow and black can be adjusted Use this function to adjust the brightness of a copy Soft Soft Sharp Sharp C Cyan M Ma...

Page 43: ...pies is made regardless of the number of sets specified After the first set is checked for errors the remaining sets can be printed Even when a B5 original is mixed in with A4 originals all originals can be copied at once An automatic document feeder must be installed Use this function to copy thin originals which misfeed easily using the automatic document feeder An automatic document feeder must...

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Page 45: ...driver are also introduced The explanations of screens and procedures are primarily for Windows XP in Windows environments and Mac OS X v10 3 9 in Macintosh environments X PRINTING 44 X CANCELLING A PRINT JOB 46 X USING PRINTER DRIVER HELP 47 X PRINTER DRIVERS 48 X SELECTING PRINTER DRIVER SETTINGS 49 X CONVENIENT PRINTER FUNCTIONS 50 X PRINTING FROM A MACINTOSH 52 ...

Page 46: ... the print command in the application 1 Open the File menu 2 Select Print 2 Open the printer driver properties window 1 Select the printer driver of the machine 2 Click the Preferences button In Windows 98 Me NT 4 0 click the Properties button In Windows 2000 the Preferences button does not appear Click each tab in the Print dialog box to adjust the settings on that tab 1 2 2 1 ...

Page 47: ...45 3 Select print settings 1 Click the Paper tab 2 Select the paper size 3 Click the OK button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the OK button 1 2 3 ...

Page 48: ...that you wish to cancel 3 Touch the key of the print job that you wish to cancel 4 Touch the Stop Delete key 5 Touch the Yes key DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT PRINT READY DATA LINE DATA Job Queue Sets Progress Status Spool Complete Detail Priority Stop Delete Internet Fax Fax Job Scan to Print Job Job Queue Copy 020 001 Copying Copy 020 000 Waiting Computer01 02...

Page 49: ...n In Windows 98 Me NT 4 0 click the Properties button In Windows 2000 the Preferences button does not appear Click each tab in the Print dialog box to adjust the settings on that tab 2 Click the Help button To view Help for a particular setting click the button in the upper right hand corner of the window and then click the setting If the information icon appears you can click the icon to view inf...

Page 50: ...pt 3 page description language developed by Adobe Systems Incorporated and enables the machine to be used as a PostScript 3 compatible printer For detailed information on using the drivers see PRINTER FUNCTION OF THE MACHINE in the Printer Guide Printer driver settings The settings that can be selected in the printer driver are grouped on six tabs Click on a tab to bring it to the front The settin...

Page 51: ...f the settings see 2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS in the Printer Guide 1 Open the printer driver properties window 1 Select the printer driver of the machine 2 Click the Preferences button In Windows 98 Me NT 4 0 click the Properties button In Windows 2000 the Preferences button does not appear Click each tab in the Print dialog box to adjust the settings on that tab 2 Select print set...

Page 52: ...ction to enlarge or reduce the print image to fit the paper size This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size paper to make it easier to view and to print when the same size of paper as the print image is not loaded in the machine Use this function to reduce and print multiple images on a single sheet of paper 2 4 6 8 9 or 16 images can be pr...

Page 53: ...r To Black Selecting colour settings to match the image type Image Type Functions that combine text and images Adding a watermark to printed pages Watermark Printing another image over the print image Image Stamp Creating overlays for print images Overlays Print functions for special purposes Printing specified pages on different paper Different Paper Keeping sheets from sticking together when pri...

Page 54: ...IN A MACINTOSH ENVIRONMENT in the Software Setup Guide Setting the paper size The following example explains how to set the paper size to A4 1 Open the page setup screen in the software application 1 Open the File menu 2 Select Page Setup 2 Set the paper size in the page setup screen 1 Make sure that the correct printer is selected The machine name that appears in the Format for menu is normally S...

Page 55: ...mally SCxxxxxx xxxxxx is a sequence of characters that varies depending on your machine model 2 Select print settings Click next to Copies Pages General in Mac OS 9 0 to 9 2 2 and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear 3 Click the Print button Printing begins The print window varies depending on the operating system versi...

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Page 57: ...r expansion kit and 256MB expansion memory board must be installed The Internet fax expansion kit is required to use the Internet fax function X NETWORK SCANNER FUNCTION 56 X SCANNING AN ORIGINAL 57 X CHANGING THE RESOLUTION 59 X SELECTING THE EXPOSURE AND EXPOSURE MODE 60 X CHANGING THE FILE FORMAT 61 X STORING A DESTINATION 62 X SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmiss...

Page 58: ...esktop software must be installed from the Sharpdesk Network Scanner Utilities CD ROM that accompanies the machine or that accompanies the network scanner expansion kit for models not equipped as standard with the network scanner function For the procedures for installing the software see the Sharpdesk installation Guide Scan modes A fax can be sent via the Internet This function requires the expe...

Page 59: ...ey A text entry screen will appear Enter the destination e mail address To enter text see 6 ENTERING TEXT in the User s Guide Original Scanned image Scan transmission DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT PRINT READY DATA LINE DATA Ready to send Resend Special Modes File Quick File Scan Mode Switch Send Settings Image Settings Address Book Address Entry The side to be s...

Page 60: ...58 4 Press the COLOUR START key or the BLACK WHITE START key or Cancel scanning ...

Page 61: ...nel 1 Touch the Image Settings key 2 Touch the Resolution key 3 Touch the 300X300dpi key 4 Touch the OK key 3 Select the destination and then press the COLOUR START key or the BLACK WHITE START key The side to be scanned must be face up Address Entry Special Modes File Quick File Scan Mode Switch Original Resolution Exposure Colour Mode File Format Special Modes Address Book 200X200dpi Auto Mono2 ...

Page 62: ... colours with the key Five levels are available for the contrast Darken light originals with the key and lighten dark originals with the key 6 Touch the Text key 7 Touch the OK key 3 Select the destination and then press the COLOUR START key or the BLACK WHITE START key The side to be scanned must be face up Scan Exposure OK Auto Manual Printed Photo Text Prtd Photo Text Photo Photo Map Text Moiré...

Page 63: ...sets the compression to high A higher compression ratio creates a smaller file size 7 Touch the OK key 3 Select the destination and press the COLOUR START key If the file type is set to Encrypt PDF you will be prompted to enter a password when you start transmission The side to be scanned must be face up File Type Compression Mode OK Colour Grey B W TIFF PDF Encrypt PDF Programmed Specified Pages ...

Page 64: ...mber can be changed in the screen that appears when the Search Number key is touched However a number that is already in use cannot be used 6 Touch the Name key A text entry screen appears Enter the name of the destination max of 36 characters To enter text see 6 ENTERING TEXT in the User s Guide 7 Touch the Initial key A text entry screen appears Enter initials for the destination max of 10 chara...

Page 65: ...ddress Program key E mail Fax Internet Fax Direct Address Individual Search Number 001 AAA AAA xxx xx xxx com A User 1 Registration is completed Name Address Initial Index Exit Next 1 2 Direct Address Individual Index No 001 Select the custom index where you register this address Do you register this address at the Frequent Use too User 6 User 5 User 4 User 3 User 2 User 1 OK Exit Next Yes No 12 1...

Page 66: ...at is not stored in a one touch key touch the Direct Entry key and enter the e mail address 12 Touch the OK key 13 Touch the Exit key System Settings Direct Address Program Individual Group Store Program Amend Delete OK Direct Address Group Search Number DDD DDD 004 D Initial Group Name Key Name Index Address Exit Next Direct Address Group Search Number 004 DDD DDD 2 Addresses D User 1 DDD DDD Reg...

Page 67: ...Touch the one touch keys of the other desired destinations 4 Touch the Address Review key 5 Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key 3 Press the COLOUR START key or the BLACK WHITE START key The side to be scanned must be face up Next Address Sort...

Page 68: ...uch key select To or Cc to specify the type of recipient after selecting the key 1 Touch the Resend key 2 Touch the key of the desired destination The destinations that appear also include fax and Internet fax destinations Ready to send Resend Special Modes File Quick File Scan Mode Switch Send Settings Image Settings Address Book Address Entry Scan Send Auto CCC CCC AAA AAA EEE EEE DDD DDD BBB BB...

Page 69: ...riate list in the sending address list menu in the system settings 1 Touch the key 2 Enter the 3 digit search number with the numeric keys Enter search number 001 999 Special Modes File Quick File Scan Mode Switch Image Settings Send Settings Address Book Address Entry Ready to send Special Modes File Quick File Scan Mode Switch Send Settings Image Settings Address Book Address Entry Scan Send Aut...

Page 70: ...uching the Special Modes key that appears after the Image Settings key is touched When a special mode key encircled by is touched the key is highlighted and the setting is completed The keys that appear vary by country and region and the peripheral devices that are installed Ready to send Resend Special Modes File Quick File Scan Mode Switch Send Settings Image Settings Address Book Address Entry ...

Page 71: ...ackground key 3 Read the displayed message and touch the OK key 4 Set the darkness of the background that will be left with the keys Three levels are available Touch the key to leave lighter backgrounds Touch the key to leave darker backgrounds Here 1 is set for the lightest background 5 Touch the OK key The side to be scanned must be face up Ready to send Resend Special Modes File Quick File Scan...

Page 72: ...70 3 Select the destination and press the COLOUR START key This function cannot be used when the colour mode is set to Mono2 Cancel scanning ...

Page 73: ... occur when scanning books and other thick originals Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages Use this function to suppress light background areas in the scanned image This is convenient for scanning an original that is printed on coloured paper This function does not operate in black and white mode Use this function to scan t...

Page 74: ...inal Changing the print settings for the transaction report Transaction Report Forwarding a received Internet fax to an e mail address Inbound Routing Settings The maximum number of originals that can be fed through the automatic document feeder at once is 100 sheets If you need to scan more than 100 originals at once the job build function lets you divide the originals into sets and feed each set...

Page 75: ...ming a copy print or other job A stored file can be called up and used whenever needed This section introduces several of the document filing functions X DOCUMENT FILING 74 X QUICKLY SAVING DOCUMENT DATA Quick File 76 X APPENDING INFORMATION WHEN STORING A FILE File 77 X ONLY SAVING DOCUMENT DATA Scan to HDD 79 X PRINTING A SAVED FILE 80 ...

Page 76: ...d organize Store and manage Files stored with File can be managed with security and ease A user name and file name can be assigned and the folder can be specified If your objective is to store a document or image as a file use Scan to HDD Custom Folder A custom folder can be selected for a file Custom folders are created in the system settings Main Folder If a folder is not specified when using Fi...

Page 77: ...g but the number of participants suddenly increases and you need to quickly prepare more copies of the handout It takes time to scan all of the pages of the handout And the copy settings must be selected again In this situation there is no need to panic Simply print the file that you stored using document filing There is no need to scan the originals or select the copy settings again Forms for dai...

Page 78: ...ngs in the same way as when making a regular copy 1 Touch the Quick File key 2 Touch the OK key 3 Perform the copy operation The file is stored on the hard drive at the same time as the copy is made The side to be scanned must be face up Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File Full Colour Colour Mode 2 3 4 1 Auto Exposure 100 Copy Ratio Job Detail Settin...

Page 79: ... A text entry screen appears Enter the name of the destination max of 30 characters To enter text see 6 ENTERING TEXT in the User s Guide 6 Touch the Stored to key The side to be scanned must be face up User Name User Unknown Main Folder Copy_01082005_134050 File Name Stored to File Information Confidential Password OK Cancel User Name Name 1 Main Folder file 01 File Name Stored to File Informatio...

Page 80: ...BLACK WHITE START key The file is stored on the hard drive at the same time as the copy is made User Name Name 1 User 1 file 01 File Name Stored to File Information Confidential Password OK Cancel Select the folder 1 2 User 3 User 5 User 7 User 4 User 1 User 2 User 6 User 8 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ OK Main Folder 9 7 8 or Cancel copying Cancel scanning Correct sets ...

Page 81: ...o be scanned face down 3 Touch the Scan to HDD key The Scan to HDD base screen appears 4 Press the COLOUR START key or BLACK WHITE START key File Retrieve File Store Scan to HDD Search HDD Status File Folder External Data Access Quick File Folder DOCUMENT FILING The side to be scanned must be face up File Information File Store Scan to HDD File Retrieve Back Mono2 Auto Ready to scan to HDD Press S...

Page 82: ...nting it select Print and Delete the Data To keep the file after printing it touch the Print and Save the Data key DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT PRINT READY DATA LINE DATA File Store Scan to HDD File Retrieve File Folder Quick File Main Folder 1 1 Search Custom Folder Back Batch Print File Name User Name Name 1 file 01 file 02 file 03 tiff Name 2 Name 3 01 08 20...

Page 83: ...ttings let you adjust the operation of the machine to suit the needs of your workplace This section briefly introduces several of the system settings For detailed explanations of the system settings see the System Settings Guide X SYSTEM SETTINGS 82 ...

Page 84: ...hange the software keyboard used for text entry List Print User This lets you print lists showing the machine status and settings Paper Tray Settings This is used to set the type and size of paper used in each tray and to store new paper types Address Control Destinations for the image send function can be stored in one touch keys and settings can be stored in program keys Fax Data Receive Forward...

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Page 87: ...he product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product This manual contains references to the fax function However please note that the fax function is not available in some countries and regions Warning Reproduction adaptation or translation of the contents of the manual without prio...

Page 88: ...PRINTED IN FRANCE TINSE3125GHZZ Quick Start Guide MX 2300G MX 2700G MX 2300N MX 2700N MODEL ...

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