ScanSoft Dragon Naturally Speaking 6 User Manual Download

Page: 260 / 268

Index

Dragon NaturallySpeaking User’s Guide

252

commands

browsing available commands

96, 98

training

167

troubleshooting

214

undoing

227

using with a recorder

186

which ones work in which programs

217

See also

custom commands

See also the Appendix for a list of commands

composing.

See

dictation

Compound That

compound words

71-72

contact names, adding

160

contractions.

See

apostrophe ’s

Copy All to Clipboard

105

Copy That

231

copying text

copying text to other programs

46, 104

Correct [text] Through [text]

Correct [text] To [text]

correcting

commands for

222

recommended methods

136

Correction menu

Correction options

198

creating a new user

custom commands

creating

125

deleting

129

renaming

130

searching

124

Text and Graphics

123

types of

123

viewing

123

See also

Vocabulary Editor

custom words, deleting

164

Cut That

231

cutting text

dates

Delete That

deleting commands.

See

custom commands,

deleting

deleting text

backing up and resuming dictation

characters

48-49

last words dictated

lines

paragraphs

specific words

42, 48

deselecting text

dialects

dictating times of day

spelling and punctuation conventions

dictation

healthy

176

learning

146

tips for

143

workflow recommendations

133

Dictation Mode

documents

moving to top/bottom

opening

103, 243

selecting all text in

Drag-and-drop transcription

191

Dragon NaturallyMobile recorder

180, 189

used as microphone

194

DragonBar

25, 30

Extras toolbar on

hiding

201

options

201

Tray Icon Only mode

201

DragonPad

electrical interference

172

Summary of Contents for Dragon Naturally Speaking 6

Page 1: ...U S E R S G U I D E By Dan Newman Learn more about speech recognition at For details on ScanSoft Application Solutions Partners near you please visit www ScanSoft com NaturallySpeaking locator...

Page 2: ...turallySpeaking software please contact one of our Partners for training cus tomization and more ScanSoft Application Solution Partners are the best in the industry distinguished by their expertise ex...

Page 3: ...the Video Guide Dan guides you visually through key Dragon NaturallySpeaking version 6 topics and skills demon strating expert techniques and insider secrets He shows you how to fix mis takes quickly...

Page 4: ...sellers to distinguish their products are claimed as trademarks Where those designations appear in this book and where ScanSoft is aware of the trademark the designation is printed with a trademark or...

Page 5: ...o Setup 16 New user training 19 Training problems and solutions 22 C H A P T E R 3 Starting to Dictate 25 Turning the microphone on and off 28 Sleeping and waking up 28 Online Help 29 The DragonBar 30...

Page 6: ...w 96 The Command Browser 96 Sample Commands 98 C H A P T E R 9 Hands Free Computing 101 Starting programs 102 Opening documents and folders 103 Switching between open windows 103 Copying text to other...

Page 7: ...uting 175 Ergonomics and posture 175 Maintaining good vocal health 176 C H A P T E R 1 5 Using a Handheld Recorder Preferred edition only 179 Installing recorder software 180 Creating a user adapted t...

Page 8: ......

Page 9: ...an search the Web access information and navigate Web pages by speaking URLs and links You can also move text around within your document cut and paste revise and format text and control your computer...

Page 10: ...you can say when using Dragon NaturallySpeaking These examples appear in italics with quotation marks for example Format That Bold 2 Some procedures also include sample text for you to dictate Sample...

Page 11: ...g tries to interpret everything you say as a number If you dictate words the results will be unpredictable However you can still navigate menus and switch between programs by voice when Numbers Mode i...

Page 12: ...ss book to your vocabulary file Available only in Standard and higher editions You can also scan your sent e mail to teach Dragon NaturallySpeaking the words you use See page 160 Nothing But Speech NB...

Page 13: ...More powerful and versatile Easily edit by voice in more applications Select and Say functionality which enables you to make text changes easily by voice is now available in the Open and Save dialogs...

Page 14: ...nds Dragon NaturallySpeaking is good for all these reasons but making it work well requires some effort from you Dragon NaturallySpeaking learns about your voice and pronunciation as you use it When y...

Page 15: ...ing are Intel Pentium II 400 MHz processor or equivalent AMDTM processor 128 MB RAM 300 MB free hard disk space Microsoft Windows XP Millennium 2000 98 95C or Windows NT 4 0 with SP 6 or greater Creat...

Page 16: ...s included with your microphone to figure out which is which The microphone plug sometimes has a small picture of a microphone imprinted in the plastic base of the plug If the two plugs are different...

Page 17: ...the software Before installing Dragon NaturallySpeaking close all open applications Also turn off or disable any antivirus software that is running Sometimes installation can trigger a false virus rep...

Page 18: ...Custom Installation Upgrading from version 5 Upgrading from English version 5 editions If you are upgrading from any edition of Dragon NaturallySpeaking version 5 to version 6 your user files and voca...

Page 19: ...st users in the US should choose Typical Installation as shown and click Next This installs Dragon NaturallySpeaking with the US American English user files To install non US English user files choose...

Page 20: ...and pronunciations specific to that region The vocabulary installed with the Indian user file for example is designed for people speaking English in India and includes spellings and punctuation for t...

Page 21: ...fter rebooting click on the Dragon NaturallySpeaking icon on your desktop to start Dragon NaturallySpeaking Create a new user After installation is complete and you launch the software for the first t...

Page 22: ...text When you create a new user you select the vocabulary on which to base the user When you create a new user or new vocabulary for an existing user you select the vocabulary on which to base the voc...

Page 23: ...ctation a vocabulary with a language model but without any words This vocabulary is designed for experienced users or value added resellers who want to create highly specialized vocabularies Multiple...

Page 24: ...ick Next to continue The following sections provide detailed information on positioning the microphone Once you have correctly positioned the microphone click Next to continue Position the microphone...

Page 25: ...one is roughly between one half and one inch about the width of the thick part of your thumb Place your thumb between the microphone and your mouth One side of your thumb should be touching your mouth...

Page 26: ...nt microphone placement is vital for accurate speech recognition Position the microphone exactly the same way each time you use the software If the microphone drifts your voice will sound different to...

Page 27: ...tes the clarity of your sound system If Dragon NaturallySpeaking labels this measurement PASSED you re ready to go on click the Next button to continue If not see Testing your sound system on page 211...

Page 28: ...Dragon NaturallySpeaking User s Guide 20 successive screens The Demo button gives you an example of how to read aloud during training Next the software will ask you to choose a training text to read...

Page 29: ...show you where to begin speaking again Occasionally you ll read a sentence or paragraph but the yellow arrow will point you back again to the start of what you already read This indicates that someth...

Page 30: ...er the Accuracy Center window opens click Perform additional training This second training session will take a bit longer than the first but the improvement in accuracy will be well worth the addition...

Page 31: ...o enrollment screens the first two sentences that Dragon NaturallySpeaking asks you to read This may be because you are not able to speak continuously due to a disability or other reason Solution Have...

Page 32: ......

Page 33: ...going to begin typing For Dragon NaturallySpeaking to recognize your voice you need to turn on the microphone The microphone on off control is located on the DragonBar the horizontal bar that appears...

Page 34: ...e is what to say for the most common punctuation marks For a complete list of punctuation see page 240 Did it work If no words appear check that the microphone is plugged in correctly and is turned on...

Page 35: ...he command Commands require a pause before and after the command This is a test pause Select Last 3 Words pause Bold That The pauses enable Dragon NaturallySpeaking to separate commands from words to...

Page 36: ...not using Dragon NaturallySpeaking turn off the microphone This prevents the computer from mistaking background noise for words and filling your screen with useless text If you have a laptop computer...

Page 37: ...n print and save them just as if you had typed them Printing From the File menu of your word processor use the mouse to choose Print Or say Click File pause and say Print You can also simply say Print...

Page 38: ...the Preferred edition Changing the DragonBar position To change the position of the DragonBar click the small red Dragon icon at its far left A menu will appear which lets you move the DragonBar to t...

Page 39: ...tion button opens the Correction menu to teach the computer what you said See chapter 4 Correcting and Editing Transcribe Available in Preferred edition only Use this button to transcribe your speech...

Page 40: ...microphone on or off Microphone is on Microphone is off Microphone is sleeping Right click the microphone icon to access the same menus that are found on the DragonBar where you can access all Dragon...

Page 41: ...notice the volume meter change to green you know the computer is actually hearing you When you see the Results box fill with words you know that Dragon NaturallySpeaking is processing what you say An...

Page 42: ......

Page 43: ...hese edits just as you normally would with keyboard and mouse You must be sure however to select a word before typing over it Using the backspace key and retyping or saying Scratch That will not enabl...

Page 44: ...ypad Or say Select plus the words you want to select To correct the last words you dictated simply say Correct That The Correction menu appears New in version 6 If you ve used earlier versions of Drag...

Page 45: ...menu taking up too much space on the screen select the Show only the choices option See Correction options on page 198 If the word you want does not appear in the list just type the correct word To s...

Page 46: ...rrection menu appear in boldface where they differ from the word you ve selected This is only applicable when you ve selected more than one word at a time Using the keyboard or mouse commands You can...

Page 47: ...en correct To get the most accuracy improvement when making corrections to your document you must first select the word or words before correcting them Using for example the BACKSPACE key and retyping...

Page 48: ...ect lunch on Tuesday The words lunch on Tuesday should be highlighted on the screen 3 Say dinner on Wednesday These words should replace lunch on Tuesday Since Tuesday and Wednesday sound completely d...

Page 49: ...ds like the word you want but is not the correct one for example two instead of too Unselecting words To undo the selection say Unselect That You can also unselect words by moving your insertion point...

Page 50: ...ant to change the font or the way text is aligned When you want to copy all the text in a document to another window the easiest way to do it is with the Copy All to Clipboard command See Copying text...

Page 51: ...a document you can move around in it by voice After you place the insertion point where you want it you can dictate more text select text copy and paste or apply formatting Going to the top or bottom...

Page 52: ...ds You can place the insertion point after a word by saying Insert After and then the word or words After you move the insertion point where you want it you can dictate more text paste text add punctu...

Page 53: ...Down a Line You can also move up and down a number of lines up to 20 For example you can say Move Down 3 Lines See the complete list below Moving right or left a word or character You can move to the...

Page 54: ...lipboard by saying Copy All to Clipboard This is especially useful when you want to copy text to another window or program Copying text to other programs When you ve finished dictating you can copy yo...

Page 55: ...efore saying it again You can also say for example Scratch That 5 Times Going back as you dictate When you re dictating sometimes you may hesitate or think of a better way to say something right after...

Page 56: ...eting the next or previous paragraph or line You can delete the next or previous paragraph by saying Delete Next Paragraph or Delete Previous Paragraph You can delete the next or previous line by sayi...

Page 57: ...d work in almost any Windows program These shortcuts can dramatically slash the time and keystrokes you spend editing Take the time to learn them ten minutes spent practicing with these keys can save...

Page 58: ...capital letter For example say Spell Cap R u m p e l s t i l s k i n to type Rumpelstilskin SHIFT LEFT SHIFT RIGHT Select one character at a time SHIFT UP SHIFT DOWN Select one line at a time CTRL SHI...

Page 59: ...rademark to get Ezbrain in your document Spelling a word adds that word to the active vocabulary with the exception of words that contain numbers words with numbers are not added to the vocabulary To...

Page 60: ......

Page 61: ...o select as you normally would when editing in your word processor To select text by voice say Select plus the words you want to select See Selecting text by voice on page 40 for more detailed instruc...

Page 62: ...e the word cap for example in this sentence The company is putting a cap on salary increases you must say the company is putting a then say Spell c a p and then say on salary increases In this way Dra...

Page 63: ...Life 3 Say Caps Off to turn capitals off Dictating the next word in all capital letters When you re dictating you can enter a word in all capital letters by saying All Caps and then the word For exam...

Page 64: ...in all lowercase 3 Say No Caps Off to turn no capitals off Capitalizing or uncapitalizing text already in your document You can change the capitalization of text already in your document by selecting...

Page 65: ...utes you set Changing font face Changing font size Say Set Size and then a size from 4 to 100 points For example say Set Size 18 Then continue dictating Changing font style Changing a combination of f...

Page 66: ...cted text with the same combinations of font face size and style as the Set Font commands see the tables in the previous section To change the font 1 Select the text you want to change 2 Say Format Th...

Page 67: ...To align text 1 Move the insertion point to the text you want to align 2 Say Center That Left Align That or Right Align That You can also use the following commands on selected text Format That Center...

Page 68: ......

Page 69: ...Dragon NaturallySpeaking to type a number instead of a word for numbers 0 to 9 say numeral plus the number numeral 2 This is especially useful when dictating the numbers 2 and 4 which are sometimes mi...

Page 70: ...fifteen 809 eight hundred nine eight zero nine eight oh nine 1485 one thousand four hundred eighty five fourteen eighty five 1 485 one comma four hundred eighty five one comma four eight five one com...

Page 71: ...And you can change 7 to seven dollars US Canada or 7 to seven pounds Other Dialects by saying Format That Spelled Out These commands change the last number dictated or a selected number The Format Tha...

Page 72: ...y you would normally say it US Canada Dragon NaturallySpeaking automatically types the colon if you say a m or p m when dictating the time Say o clock or colon zero zero to enter 00 TO ENTER SAY 22 Ja...

Page 73: ...US and Canadian phone numbers as you normally would pausing briefly between each group of numbers You don t need to dictate hyphens for most phone numbers numbers that are 7 10 or 11 digits long Drag...

Page 74: ...n the fraction is greater than 10 you can enter the fraction by saying slash or over between the two numbers TO ENTER SAY 01628 894150 open parenthesis oh one six two eight close parenthesis eight nin...

Page 75: ...s Dictate Roman numerals by saying Roman and the number For large numbers say the number in small combinations as in the examples shown here Don t pause after the word Roman when you re dictating a Ro...

Page 76: ...and numbers that make up the postal code Spacing and formatting will happen automatically To have Dragon NaturallySpeaking format postal codes automatically you must first activate this feature in th...

Page 77: ...e Changing word properties on page 166 TO ENTER SAY comma period dot point each one has different spacing characteristics question mark exclamation mark All Dialects exclamation point US Canada open q...

Page 78: ...ord as in the second example shown here Dictating hyphenated words Many hyphenated words and phrases are already in the Dragon NaturallySpeaking vocabulary To dictate a word or phrase that is usually...

Page 79: ...g it with a space To remove a hyphen 1 Say Select hyphen 2 Say Space Bar Preventing hyphens You can prevent Dragon NaturallySpeaking from entering a hyphen by pausing where the hyphen would normally b...

Page 80: ...und selected words by saying Compound That This command removes all spaces between selected words Or if no words are selected it removes all spaces in the last utterance Any tabs or line breaks are al...

Page 81: ...ations and acronyms Dragon NaturallySpeaking knows many common abbreviations such as NYC and BBC and acronyms such as NATO To dictate an abbreviation or acronym just say it as you normally would If Dr...

Page 82: ...and org Say the following abbreviations by saying each letter a c b n c a ie h k i d i n j p m y p h s g t h and u k Use the No Caps On and No Caps Off commands to enter an e mail or Web address in a...

Page 83: ...characters see Entering punctuation and special characters on page 240 or the online Help TO ENTER SAY ampersand or and sign asterisk at sign backquote copyright sign caret degree sign dollar sign or...

Page 84: ...e complete list of special characters and their names see the Special Characters topic in the online Help and the following sections in the Appendix Publishing symbols on page 223 Accented and interna...

Page 85: ...our vocabulary 5 You need to give this special character a spoken form and then train it To do this open the Vocabulary Editor From the Words menu on the DragonBar choose View Edit 6 From the Display...

Page 86: ...ady selected 8 In the Spoken form field type the name you want for this character 9 Click Add 10 Click Train The Train Words dialog box opens 11 Click Go 12 Say the name of the character as shown in t...

Page 87: ...se to close the Vocabulary Editor Congratulations you ve added a word that contains a special character Now when you dictate the character name in this example double dagger Dragon NaturallySpeaking s...

Page 88: ...ial modes in addition to normal mode Numbers mode The software recognizes only numbers commands and punctuation Spell mode The software recognizes only letters numbers commands and punctuation Command...

Page 89: ...s Mode On or Start Numbers Mode Numbers Mode Off or Stop Numbers Mode Spell Mode Spell Mode On or Start Spell Mode Spell Mode Off or Stop Spell Mode Command Mode Command Mode On or Start Command Mode...

Page 90: ......

Page 91: ...es to you Dragon NaturallySpeaking works with most popular e mail applications you can dictate and edit your messages right in your e mail software In several e mail applications you can also use a se...

Page 92: ...t to check your e mail You can say Mail Message Memo or E Mail interchangeably in any of the e mail commands Opening and closing e mail To open an e mail message select it and say Open Mail or Open Th...

Page 93: ...e copies or blind copies of your message optional In many e mail programs you can also say just Subject or BCC to move to the respective field by that name 4 Say Go to Subject Field pause and dictate...

Page 94: ...he message body 5 Say Paste That to transfer your text into your e mail message Sending and printing e mail Once your message is ready to send you can simply say Send Mail to send your e mail on its w...

Page 95: ...these steps whenever you want to use Dragon NaturallySpeaking with Microsoft Internet Explorer To use Microsoft Internet Explorer by voice simply start Microsoft Internet Explorer while Dragon Natural...

Page 96: ...n the page by voice 5 Save the page anywhere on the Favorites menu 6 Click or say OK to close the Add Favorites dialog box Entering a Web address in the Address bar You can dictate Web addresses URLs...

Page 97: ...to move to the first text box on the page You can also say Edit Box or Text Field instead of Type Text 2 If the page has more than one text box they will be numbered like this See the following proce...

Page 98: ...ou don t need to say all of it Just say enough to distinguish it from other links on the page To click a text link 1 Say the text link it must be visible on the screen For example to click the link Fi...

Page 99: ...er s Guide 91 4 Say Choose plus the number of the link you want For example say Choose 2 On secure Web pages this feature is disabled You cannot select links on secure pages by voice Say Choose 1 to c...

Page 100: ...name For example to click the button pictured below say Search You can also say Click and then the button name For example you could say Click Search or Click Search Button To unselect the button you...

Page 101: ...e at a time You can also start automatic scrolling by saying Start Scrolling Down or Start Scrolling Up Automatic scrolling is convenient when you want to SAY TO Type Text or Edit Box Go to the first...

Page 102: ...o to Top Scroll to the beginning of the Web page Page Down Scroll down one screen same as pressing the Page Down key Page Up Scroll up one screen same as pressing the Page Up key Line Down Scroll down...

Page 103: ...ng of the commands you want Available Natural Language Commands Natural Language Commands are available in these applications Microsoft Word 10 2000 and 97 Standard and higher editions only Corel Word...

Page 104: ...Dragon NaturallySpeaking will recognize use the Sample Commands window To show this window choose Sample Commands from the Help menu on the DragonBar or say What can I say The contents of the Sample C...

Page 105: ...he Search button To train one or more of the commands shown select the check box next to each command you want to train then click the Train button in the upper right corner of the Command Browser win...

Page 106: ...America Online Commands for Microsoft Internet Explorer are covered in Using E Mail and Microsoft Internet Explorer on page 83 Copying moving cutting pasting and deleting command samples Select Next...

Page 107: ...lumns Double Space the Last Three Paragraphs Spelling grammar and printing sample command samples Check Spelling Check Grammar Print Preview Print Pages 1 To 5 you can say numbers up to 100 Print This...

Page 108: ...ing Natural Language Commands Dragon NaturallySpeaking User s Guide 100 America Online sample commands Go To Chat Room Save To Filing Cabinet Capture Picture Print This Groups At AOL Go To Internet Co...

Page 109: ...ing will let you activate the menus and controls by voice even if Dragon NaturallySpeaking has never seen the program before If you are navigating and controlling your computer by voice it is sometime...

Page 110: ...say Start Internet Explorer To start a program 1 Make sure that Dragon NaturallySpeaking is running and that the microphone is on 2 Say Start and then the name of the program For example say Start Wor...

Page 111: ...doc To open a document named journal wpd you could say Start journal dot w p d If the document doesn t open but the Results box shows that your command was recognized correctly make sure the file you...

Page 112: ...nPad Copying text to other programs When you ve finished dictating you can copy your text to another window For example if you dictate a message in Microsoft Word you can then copy it to Microsoft Out...

Page 113: ...activate any menu by saying its name To open a menu 1 Open a program window for example Microsoft Word and make it active Say the name of the menu you want to open for example say File If the command...

Page 114: ...that doesn t work say Click and then its name For example to select a check box labeled Toolbar say Toolbar or Click Toolbar To clear the check box deselect it say its name again You can select tabs b...

Page 115: ...xample My Computer Dragon NaturallySpeaking types the icon name and Windows selects it 3 To select another icon say Move and then the direction up down left right and number of icons up to 20 For exam...

Page 116: ...nu commands To maximize a window 1 Activate the window you want to maximize 2 Say Click Maximize To minimize a window 1 Activate the window you want to minimize 2 Say Click Minimize To restore a windo...

Page 117: ...keyboard keys All Windows menus and controls can be activated by pressing keys With Dragon NaturallySpeaking you can press any key on your keyboard by voice You can press letters numbers modifier keys...

Page 118: ...ch one For example to enter txt say Press t Press x Press t pausing between letters For similar sounding letters such as b d and v you can say Press b as in Bill Press d as in David and so on you can...

Page 119: ...he number For example say Press 8 h as in Henry helmet hotel i as in Iris Ireland India j as in John justice Juliet k as in Karen kitchen kilo l as in Larry lemon lima m as in Mickey magic Mike n as i...

Page 120: ...F12 say Press Function and then the name of the key For example say Press Function 1 to bring up the online Help To press the keys on the numeric keypad say Press Keypad and then the name of the key...

Page 121: ...ontrol menus and dialog boxes The Press voice commands provide an alternative to other methods of controlling applications by voice such as saying the name of a menu item In some applications these Pr...

Page 122: ...border Saying Press Escape will click the Cancel button Each control in a Windows dialog box has one letter underlined Say the underlined letter to activate that control When the desired control is t...

Page 123: ...that application s online Help Online Help Say Give Me Help to open the online Help for Dragon NaturallySpeaking The same dialog box commands discussed above work in the online Help You can move to d...

Page 124: ...n NaturallySpeaking User s Guide 116 To use MouseGrid 1 Say MouseGrid to place the MouseGrid over the full screen as in this example or say MouseGrid Window to place it over the active window Say Mous...

Page 125: ...ter over the Recycle Bin icon 4 Continue to say the respective grid number to zoom in until the mouse pointer is over an icon or other object You can use voice commands to click the mouse or mark and...

Page 126: ...he mouse pointer over the object you want to select for example say MouseGrid 9 1 or Mouse 2 2 Say Mouse Click Mouse Double Click Mouse Left Click or Mouse Right Click When an object is selected you c...

Page 127: ...ds To use the mouse motion commands you must first enable them in the Options dialog box From the Tools menu on the DragonBar choose Options The Options dialog box opens On the Startup Shutdown tab of...

Page 128: ...ange the speed at which the mouse is moving Click Double Click Right Click or Left Click to click the mouse buttons Go to Sleep Stop Listening or Microphone Off to turn the microphone off To specify w...

Page 129: ...the Startup Shutdown tab of the Options dialog box described on page 200 To move around the Start menu the Windows desktop and many other parts of the computer use the Move commands You can say Move U...

Page 130: ......

Page 131: ...ommands Text and Graphics commands enter text and graphics of your choosing They are useful for such tasks as entering addresses typing boilerplate passages entering a signature graphic or company log...

Page 132: ...k or say Previous 4 To view or edit a command s text or script click on the command or say its name The MyCommands Editor dialog box opens Change the text in the Content field to edit the command For...

Page 133: ...n To search among all commands choose All Groups from the Group list 5 Click the Search button The Command Browser displays the results of your search Leave the Keyword box empty to search for all com...

Page 134: ...other user defined commands leave the Group list set to User defined as shown 6 Next decide whether your new command should work in all applications Global or in one specific application Application s...

Page 135: ...specific commands will be available in the window you specify When you select this option the Window list appears If the window you want is not in the list you must close the MyCommands Text and Grap...

Page 136: ...to the clipboard from another application such as your word processor switch to Dragon NaturallySpeaking be sure that the insertion point is in the Content box and click the Paste button or say Paste...

Page 137: ...ng menu on the DragonBar click Save User Files or say Save User Deleting custom commands Preferred edition only The Custom tab of the Command Browser allows you to delete commands that you have create...

Page 138: ...t be able to restore them they will be deleted permanently Be sure to only delete commands if you are certain that you will never want to use them Renaming Text and Graphics commands To rename a Text...

Page 139: ...C H A P T E R 1 0 Automate Your Work Dragon NaturallySpeaking User s Guide 131 3 Change the name of the command in the MyCommand Name box 4 Click Save to close the MyCommands Editor...

Page 140: ......

Page 141: ...is chapter describes features and procedures available only in the Preferred edition there are many helpful tips about workflow and correction that can be used in all editions Dictate first correct la...

Page 142: ...rred It works in Microsoft Word Corel WordPerfect the DragonPad and any other application that accepts formatting such as WordPad Please note that in Dragon NaturallySpeaking Preferred you cannot save...

Page 143: ...ou can play back try speaking in longer phrases without pausing for a breath or increase the Pause between phrases setting From the Tools menu on the DragonBar choose Options and click the Miscellaneo...

Page 144: ...oard The third method lets you work hands free without the keyboard Use whichever methods you prefer After some practice you may want to combine these methods so you can work partly by keyboard and pa...

Page 145: ...will select a group of words Sometimes it may select an utterance that is a bit different from the group of words that you want to correct If this happens use the mouse to select the group of words y...

Page 146: ...cally after you press the Enter key If what you said is not listed on the Correction menu 1 Type the correct text 2 Click the Start Playback button to restart the audio playback and continue proofread...

Page 147: ...hat you said you can spell the correct words Say Spell That The Spell dialog box will open Spell the text in the Spell dialog box to match what you said then say OK For instructions on using the Spell...

Page 148: ...s this happened to you You select a mistake then dictate the correct word The program gets it wrong You say Scratch That to delete the mistake You dictate the correct word again The program still gets...

Page 149: ...want Dragon NaturallySpeaking to read Then do one of the following Say Read That From the Sound menu on the DragonBar click Read That You can also have parts of the text read to you by saying any of t...

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Page 151: ...eople To achieve the most accurate results from Dragon NaturallySpeaking you must speak clearly and distinctly Pretend you re a newscaster reading the news or imagine that you re giving a presentation...

Page 152: ...s you like as long as you are speaking clearly and pronouncing each word distinctly Pause if you like Your friends might think it odd if during an animated conversation you halt mid sentence to gather...

Page 153: ...get significantly better results this way Or if you prefer to keep your eyes open try looking out of a window or at photos of friends Be alert When it s 4 00 a m and you re still dictating the proposa...

Page 154: ...tips on healthy computing see Healthy Computing on page 175 It doesn t help that the intensity of computer work can lead people to neglect their bodies posture and physical positioning for hours at a...

Page 155: ...later after you re comfortable composing simpler texts by voice To successfully dictate complex topics you ll need the skills of both speaking properly to the computer and composing intricate prose b...

Page 156: ...ater Tell yourself to keep talking If you need extra motivation to get over dictation hesitancy think of all you have to gain from writing aloud Imagine doubling your output Imagine filling the screen...

Page 157: ...etter or memo several paragraphs long Dictate the letter from start to finish based on the outline Henry James also dictated Author Henry James wrote his novels longhand until 1896 Pain in his right w...

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Page 159: ...n expect depends on many variables including the speed of your computer your sound hardware the type of text you dictate and how clearly you speak After you complete initial training in Dragon Natural...

Page 160: ...ol in the Accuracy Center is described below The Accuracy Center To use one of the tools listed click or say the name of the link you want The Accuracy Assistant If you are not sure where to begin or...

Page 161: ...want to run the Audio Setup Wizard which checks the volume level of your microphone and sound card See Testing your sound system on page 211 for information on using the Audio Setup Wizard or just fo...

Page 162: ...additional training link in the Accuracy Center to continue this process of training the computer The first time you perform additional training you will need to read for about twenty minutes For the...

Page 163: ...two so it recognizes how your voice sounds right then This is the easiest and fastest way to improve accuracy To retrain from the Tools menu on the DragonBar click Accuracy Center In the Accuracy Cen...

Page 164: ...he words you use most often The tools in the Improve your vocabulary section of the Accuracy Center let Dragon NaturallySpeaking learn your writing style and specific words that you use Using these to...

Page 165: ...at the beginning of sentences or in a sequence of words that are all capitalized or have initial caps such as a book title It does not expect to find capitals in the middle of words or sentences This...

Page 166: ...iles and you must have Corel WordPerfect installed to process Corel WordPerfect files To add words from your documents 1 Click the Add words from your documents to the vocabulary link in the Accuracy...

Page 167: ...f documents at one time To add an entire folder of documents for processing by Dragon NaturallySpeaking click the Add Folder button to open this dialog box Then select the folder you want and click OK...

Page 168: ...cabulary If you use Lotus Notes or Microsoft Outlook for your e mail this tool will let you add the names of the people in your e mail address book to your vocabulary It can also analyze e mail that y...

Page 169: ...g style option lets you analyze the e mails that you ve already sent for your style For best accuracy when writing e mail leave this option selected The Rescan all sent e mails option lets you scan th...

Page 170: ...nce Create a text txt file and enter each word or phrase you want to add to the vocabulary on a separate line Make sure words are spelled correctly To add a list of words 1 Click Add a list of words t...

Page 171: ...y Center or by clicking View Edit on the Words menu of the DragonBar You can also use the Vocabulary EditorTM to add words that are spoken one way but written a different way This feature lets you add...

Page 172: ...pens 2 From the Display list at the bottom of the dialog box select Custom words only 3 The Vocabulary Editor displays all the words in your user vocabulary that were not built into Dragon NaturallySp...

Page 173: ...orm for your word choose a phrase you would not say in normal dictation For example if the spoken form is phone number you might dictate an e mail asking What is your phone number and find that your o...

Page 174: ...ace before or after the word or whether the word should be capitalized when used in a title To change the properties of a word 1 Open the Vocabulary EditorTM by choosing View Edit from the Words menu...

Page 175: ...to manage and personalize your vocabularies to open an online Help topic about vocabularies To display the Accuracy Center click Accuracy Center on the Tools menu of the DragonBar Training a word or c...

Page 176: ...train capitalization does not matter In this example the word to be trained is Springdale 3 Click Train to open the Train Words dialog box 4 Click Go 5 Say the word or command you are training 6 Click...

Page 177: ...ose only sentences similar to ones Dragon NaturallySpeaking has heard before have the fastest available processor in your computer have at least 256 MB of RAM have a hard disk with enough free space w...

Page 178: ...he microphone may be picking up your breathing Move the microphone closer to the corner of your mouth rather than in front of your mouth If the microphone is already at the corner of your mouth move i...

Page 179: ...ting style and what words you tend to use most often This will significantly improve its accuracy Processor speed memory and hard disk space Processor power boosts recognition performance though it s...

Page 180: ...crophone included with your software is a high quality noise canceling microphone Background noise Dragon NaturallySpeaking performs best in a quiet room In a noisy office accuracy may decrease slight...

Page 181: ...the speed and memory in your computer You may want to experiment to see if Dragon NaturallySpeaking performs differently depending on what other programs are open Some programs that use system resour...

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Page 183: ...cs and posture Good ergonomics setting up your equipment to properly fit your body are essential for healthy computing Adjusting your monitor or keyboard even an inch or two can make a big difference...

Page 184: ...cal health Some people experience vocal strain when using speech recognition software Like an athlete stretching before a run you can take preventive measures to maintain good vocal health Speak norma...

Page 185: ...st 10 minutes each hour is best This is excellent advice for typing as well Vary your work Don t dictate for eight hours straight If you can vary your work perhaps two hours of dictation in the mornin...

Page 186: ...way will bring more accuracy which brings less frustration which helps you relax Pay attention to what conditions are present when your speech is transcribed well and when Dragon NaturallySpeaking ma...

Page 187: ...b site listed on page 259 for more information about certified recorders Getting ready to use a handheld recorder is a two part process First you train Dragon NaturallySpeaking to recognize your voice...

Page 188: ...der you must install the ICD PCLINK software If you are using the Dragon NaturallyMobile recorder you can install the Voice It Link software which is not required but can enhance the recorder s usabil...

Page 189: ...w User Wizard and selecting one of the recorder options as the dictation source Steps 1 and 2 assume that you have already created a headset microphone user If you have not previously created a user f...

Page 190: ...t to do next DICTATION SOURCE HOW TO PROCEED Dragon NaturallyMobile recorder connected to serial port Use the recorder as a microphone attached to your computer with the supplied serial cable Do not p...

Page 191: ...to read the text from the screen Click Print if you want to send the text to your printer so you can read it while away from your computer 6 After you have recorded approximately 15 minutes of your v...

Page 192: ...ck on your computer and optionally select the Detect end of recording and automatically adapt user files box If you do this choose the number of seconds of silence before the wizard assumes that the r...

Page 193: ...y a computer and there s a tendency to slip into slurred words and mumbling For best results practice dictating directly to the computer before starting to use a recorder This will help you develop a...

Page 194: ...Off No Caps On No Caps Off No Space On No Space Off Scratch That Resume With Resume With is particularly useful when you are using a recorder It lets you return to where you want to go within a recor...

Page 195: ...aturallyMobile recorder the Sony Memory Stick IC Recorder ICD MS and the Sony ICD BP recorder To transfer files from these recorders use the following procedure If you are transcribing from a recorder...

Page 196: ...on If you want to change the target window of the transcription specify which commands Dragon NaturallySpeaking will understand or change the recorder specific options and click the Advanced button Fo...

Page 197: ...e Editor screen and click the Voice Recognition tool on the toolbar Transcribing dictation from other recorders To transcribe recorded dictation from recorders other than the Dragon NaturallyMobile re...

Page 198: ...seconds after which the transcription automatically stops Line In recorders only click the Advanced button For a more detailed description of the options see the section The Advanced Settings dialog b...

Page 199: ...gging and dropping The Advanced Settings dialog box The Advanced Settings dialog box allows you to change how Dragon NaturallySpeaking transcribes the dictation from your recorder The options you see...

Page 200: ...order only Select the Baud Rate to connect to the Dragon NaturallyMobile recorder specifies the communication speed between your computer and your recorder Generally the speed should be set to the hig...

Page 201: ...ick Accuracy Center then Check your audio settings Is your recorder working properly Check the power source If you are using a battery make sure it is fully charged If you are transcribing a wave file...

Page 202: ...r display reads Mic On This takes about two or three seconds after you click the Microphone button 5 Begin speaking holding the built in microphone of the recorder almost touching the corner of your m...

Page 203: ...mumble and slur their words They forget that they are talking for a computer to transcribe To get the best accuracy from a handheld recorder use an external microphone if you are not achieving your d...

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Page 205: ...pacing after periods select what key turns the microphone on and adjust other parts of the software The Options dialog box From the Tools menu on the DragonBar click Options The dialog box that opens...

Page 206: ...instructions and commands that normally appear on the Correction menu Select commands bring up Correction menu opens the Correction menu when you select text by voice using any of the Select commands...

Page 207: ...le click to correct in DragonPad opens the Correction window when you double click on a word in the DragonPad Other options The second group of options in this dialog box lets you set additional corre...

Page 208: ...se the DragonPad often you will probably want to select this box Leave the next three boxes selected to make Dragon NaturallySpeaking recognize the widest variety of commands Try clearing one or more...

Page 209: ...ab allows you to change the display and location of the DragonBar and Results box DragonBar options The control for the DragonBar mode lets you place the DragonBar at the top or bottom of the screen m...

Page 210: ...are cleared the Extras menu items are displayed in the main DragonBar Preferred edition only Results Box options If the Beep after recognition check box is selected Dragon NaturallySpeaking will beep...

Page 211: ...is a good one for most people That key is large and easy to find The Correction key which opens the Correction menu has the default setting of on the numeric keypad To force Dragon NaturallySpeaking...

Page 212: ...rds Wake Up or Listen to Me and the on mode listening to everything you say The default setting is the slash key on the numeric keypad The Press to talk key lets you set a key that causes the micropho...

Page 213: ...feature Move the Volume Pitch and Speed controls to change the sound of the computer s voice Click the Read text button to have the computer read the text in the Preview box You can edit the Preview b...

Page 214: ...s as it recognizes your speech The default setting varies from computer to computer On most computers the automatic settings works best The Disk space reserved for recording control affects how much d...

Page 215: ...r control in this dialog box means that Dragon NaturallySpeaking will recognize only Click Edit not Edit by itself Leave this box cleared unless you find that Dragon NaturallySpeaking is confusing you...

Page 216: ...your user name is the one to back up Here is what a typical path looks like C PROGRAM FILES DRAGON NATURALLYSPEAKING USERS DAN This folder is too large to fit on a floppy disk For a safe backup copy t...

Page 217: ...sses option and the Allow pauses while speaking numbers and addresses option are selected dictating numbers Web addresses and other commonly spoken items is much easier because Dragon NaturallySpeakin...

Page 218: ...C H A P T E R 1 6 Customizing Dragon NaturallySpeaking Dragon NaturallySpeaking User s Guide 210...

Page 219: ...l to Dragon NaturallySpeaking that is not clear enough for the program to accurately recognize speech A second common source of trouble is a conflict between Dragon NaturallySpeaking and other program...

Page 220: ...ded as part of the microphone and bypasses the sound card in your computer To test your sound system automatically 1 Click Accuracy Center on the Tools menu on the DragonBar The Accuracy Center appear...

Page 221: ...ally available from the sound card manufacturer s Web site Try other microphones including USB microphones to see if the quality of the sound signal improves Try other sound cards to see if sound qual...

Page 222: ...tions dialog box see page 206 Symptom Commands said after dictation are sometimes typed as text Possible cause Dragon NaturallySpeaking expects a longer pause between dictation and the command Solutio...

Page 223: ...other software programs that may be running in the background such as appointment reminder programs and antivirus software to see if this helps the problem Problems with added words Symptom Dragon Na...

Page 224: ...ce or eliminate background noise See Testing your sound system above see page 211 to check your microphone and sound card Turn off other software programs that may be running in the background such as...

Page 225: ...window see page 96 and the Command Browser see page 96 Which commands work in which programs Some commands work only in certain types of programs For example Set Font Bold works only in programs where...

Page 226: ...en applications Save Speech Files Save your user files Select Tray Icon Only Mode Hide the DragonBar You can show it by clicking on the microphone icon in the system tray on the lower right of most co...

Page 227: ...the DragonBar Available in Preferred edition only Hide Extras Bar Removes the Extras toolbar Available in Preferred edition only Start DragonPad or Open DragonPad Open the DragonPad word processor Gi...

Page 228: ...Print Document Print the current document Print Page 1 to 3 Print the page range you specify Display Toolbar Display the DragonPad toolbar Start Playback Have your dictation played back to you Availa...

Page 229: ...Y TO Select glass Select a specific word or words that are visible on screen in this example the word glass Select Again Select the same text again but in a different place that is also visible on scr...

Page 230: ...ctate on page 50 SAY THEN THEN Select Next Word Previous Character Forward 2 20 Words Back 2 20 Characters Last SAY TO Select Document or Select All Select all the text in your document SAY TO Select...

Page 231: ...ox you can enter the following special characters by voice If the program has trouble recognizing a character try using the longest available spoken form FOR SAY FOR SAY a Alpha n November b Bravo o O...

Page 232: ...ing the longest available spoken form em dash en dash soft hyphen nonbreaking space nonbreaking space or nonbreakable space or no break space or unbreakable space TO ENTER SAY dollar sign or dollar ce...

Page 233: ...rcumflex Cap o accent circumflex or Cap o circumflex and so on c accent cedilla or c cedilla Cap c accent cedilla or Cap c cedilla a angstrom Cap a angstrom inverted exclamation point or inverted excl...

Page 234: ...quarter sign or quarter one half sign or one half or half sign or half three quarters sign or three quarters multiply sign or multiply or times sign or times divide sign or divide plus or minus sign...

Page 235: ...Backspace 3 and so on up to 20 Undo That or Undo Last Action Undo the last action Scratch That Erase the last thing you said or selected text You can say Scratch That up to 10 times to keep erasing p...

Page 236: ...to the top or bottom of a page For more information about these commands see Going to the top or bottom of a page or document on page 43 SAY THEN THEN Delete Next Word Forward Character Previous 2 20...

Page 237: ...mands see Moving up or down a paragraph or line on page 45 SAY THEN Go to Beginning of Line Move to Start of Line End of Line SAY TO Insert Before glass Place the insertion point before a specific wor...

Page 238: ...orward 6 Words For more information about these commands see Moving right or left a word or character on page 45 Moving right or left a character For example you can say Move Right a Character or Move...

Page 239: ...opy the selected text to the Clipboard Cut That Cut the selected text Paste That Paste the contents of the Clipboard Copy All to Clipboard Copy all the text in your document to the Clipboard SAY TO Ca...

Page 240: ...e information about these commands see Capitalizing text on page 54 SAY TO Cap glass Start the next word with a capital in this example Glass All Caps glass Type the next word in all capitals in this...

Page 241: ...cted text Format That With Hyphens Hyphenate the selected text Compound That Compound either the last thing you said or the selected text Format That Without Spaces Compound the selected text SAY TO B...

Page 242: ...Changing font face on page 57 Changing font size For more information about these commands see Changing font size on page 57 SAY THEN Set Font Arial Format That Courier Courier New Garamond Helvetica...

Page 243: ...ombination of font face size and style on page 57 SAY THEN Set Font Bold Format That Italics Bold Italics Underline Strikeout Plain or Plain Text or Normal or Regular SAY THEN THEN THEN Set Font Times...

Page 244: ...e information about these commands see Aligning text on page 59 SAY TO Center That or Format That Centered Center the current paragraph Left Align That or Format That Left Aligned Left align the curre...

Page 245: ...1999 twenty two January nineteen ninety nine April 9 2001 April nine comma two thousand and one 14 07 85 fourteen slash oh seven slash eighty five 6 12 00 six slash twelve slash double oh or six slas...

Page 246: ...e space bar three slash fifty six 130 70 one thirty over seventy V Roman five XXIV Roman twenty Roman four TO ENTER SAY 617 965 5200 six one seven nine six five fifty two hundred 1 800 555 1212 one ei...

Page 247: ...r Postal Code kilo one alpha zero mike five X0A 0H0 Postal code x oh a oh oh o or Postal code x ray zero alpha zero hotel zero SL7 1LW Postal Code s l seven one l w or Postal Code sierra lima seven on...

Page 248: ...begin quote or begin quotes close quote or close quotes or end quote or end quotes backslash slash or forward slash space colon numeric colon space comma numeric comma caret dash dot or point US Cana...

Page 249: ...or left bracket All Dialects close parenthesis or right parenthesis US Canada close paren or right paren Other Dialects close bracket or right bracket open angle bracket less than close angle bracket...

Page 250: ...lay Back Document Play back dictation for the whole document Play Back Screen Play back dictation for the text in view Play Back to Here or Play Back Up to Here Play back dictation from the top of the...

Page 251: ...Open a document on your Windows Start menu or desktop in this example proposal doc Start My Documents Open a folder on your Windows Start menu or desktop in this example My Documents Click Start or C...

Page 252: ...File or File Open a menu or activate a menu command in this example the File menu Cancel Close an open menu SAY TO Click OK or OK Activate a button or option in this example OK Click Properties or Pro...

Page 253: ...nimize Minimize the active window Click Restore Restore the active window to its previous size Click Close Close the active window Click Control Menu Open the Control menu for the active window Click...

Page 254: ...ail or Reply Message or Reply To E Mail or Reply To Message Reply to the sender of the current message Reply to All Reply to all recipients of the current message Forward Mail or Forward E Mail or For...

Page 255: ...Move to the CC field In AOL only you can say Copy To Go To BCC Field or BCC Move to the BCC field Go To Subject Field or Subject Move to the Subject field Go To Body Field or Body Move to the Body fi...

Page 256: ...ct Us or Contact Us Follow the link that appears in an image when the mouse moves over it in this example Contact Us Choose 2 Select an alternative from the numbered list and enter it in your document...

Page 257: ...e end of the page Start Scrolling Up Start automatic scrolling toward the beginning of the page Stop Scrolling Stop automatic scrolling Speed Up Increase scrolling speed Say it again to speed up more...

Page 258: ...the mouse pointer and click the mouse see the mouse movement commands starting on page 115 Choose 2 Select the image option button and so on from the enumerated list of choices You can say any number...

Page 259: ...ng 102 switching 103 audio testing 211 Audio Setup Wizard 16 Audio Setup wizard using 212 Australian English 12 automating your work 123 B backing up user files 207 BACKSPACE key 49 backups 206 Bold T...

Page 260: ...eating 125 deleting 129 renaming 130 searching 124 Text and Graphics 123 types of 123 viewing 123 See also Vocabulary Editor custom words deleting 164 Cut That 42 46 231 cutting text 46 D dates 64 Del...

Page 261: ...rmat That Spelled Out 63 Formatting options 208 formatting text 56 233 applying bold 58 applying italics 58 applying underlining 58 changing font face size and style 57 removing formatting 58 fraction...

Page 262: ...ng 42 low accuracy 152 lowercase applying 55 M macros See custom commands measurements See abbreviations menus opening and closing 105 244 microphone icon in taskbar 32 improving accuracy 170 on off k...

Page 263: ...te That 46 231 pasting text 46 Pause Required Before Commands control 206 periods spacing after 208 phone numbers 65 238 Play That Back 134 playback controls 242 playing back dictation 134 242 possess...

Page 264: ...k Voice Editor 180 sound cards 171 sound system testing 211 troubleshooting 213 Southeast Asian English 12 Space Bar 220 spaces after periods 208 spaces adding 220 speakers plugging in 9 special chara...

Page 265: ...7 creating 13 181 multiple users 15 users creating new 181 users See user files V Version 5 removing 10 View options 201 vocabularies managing 167 vocabulary adding contact names 160 Vocabulary Editor...

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Page 267: ...ner contact them directly for technical support The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www ScanSoft com NaturallySpeaking support Info...

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