Océ VarioPrint 1105
As knowledge and information flow faster
and faster due to Internet and broadband
access and the need to have access to this
information becomes more critical to
business success, efficient electronic
document archival and storage is becoming
a major business issue for many companies,
both large and small.
Government data security acts and business
accounting laws like Sarbanes Oxley are
also having a major impact on those
companies that have up until now resisted
moving away from paper-based information.
The last major factor in the move towards
electronic document management is the
pure amount of space that is now being
taken up storing years and years-worth of
paper documents. A company in the heart of
a major city is typically spending large sums
just to pay for the floor space to
accommodate filing cabinets.
Commercial print for pay businesses are
already capitalizing on this trend by offering
scanning bureau services, from the most
basic archiving of legacy files to CD, through
to data merging and intelligent storage within
document management applications.
The Océ VarioPrint 1105 is well
equipped to assist both the print for pay
business looking to capitalize on this trend
and the in-house CRD operation.
The large 100-sheet document feeder, which
can scan at speeds up to 103 originals per
minute, is well suited to handle this scanning
workload.
Within the scanning applications that come
with the Océ VarioPrint 1105
are scan to email, scan to SMB, scan to FTP
and scan to HDD functions. Operators can
choose to scan in resolutions between
100dpi, 200dpi, 300dpi, 400dpi and 600dpi,
sending the file in either a TIFF or a PDF
format. The file can also be assigned a
name, using the built in QWERTY keypad on
the touch screen.
The scan to email function, while valuable
for the front office is less likely to find much
use in the back office environment.
The scan to SMB (for Windows network
environments) and scan to FTP (which
opens up scanning to a much wider range of
networked environments) are more likely to
be used in a back office setting.
While the device itself does not offer any
intelligent scanning via on the fly metadata
or direct integration with middleware
applications linked to document
management applications, there are plenty
of scanning and workflow applications that
can be used.
There are two main approaches. One
method is based on software that supports
hot folders and a series of workflow tasks
assigned to them. The VarioPrint 1105 is
simply set to scan files directly into the hot
folder using either scan to SMB or FTP,
leaving the software application to carry out
the remainder of the workflow automatically.
The alternative is to use a header sheet
method of intelligent scan workflow
application. In this instance, the operator, or
the user, before they send the job down to
CRD, would create a header sheet using a
template application. This cover sheet
usually contains a bar code, which holds the
metadata relating to the specific scan job.
The documents are then scanned again
using the header sheet as the routing
command. The job is scanned into a hot
folder where an application interprets the bar
code and carries out the instructions.
Scan
