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Konica Minolta PCL-400, User Manual

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Konica Minolta PCL-400 User Manual Download Page 131

6-2

Scan to E-mail

2

Note 

A network environment that includes a mail server is required.

Scan data is attached to an e-mail message as a TIFF or PDF file, then sent to a com-
puter on the network or to a computer through the Internet.

Mail server

Client computer

Intranet

Internet

Mail server

Client computer

Summary of Contents for PCL-400

Page 1: ...Key for Imaging Solutions...

Page 2: ...r registered trademarks or trade marks of Microsoft Corporation in the United States and or other countries Adobe the Adobe logo Acrobat and PostScript are either registered trademarks or trademarks o...

Page 3: ...o the MIT trademarks in order to convey information although in doing so recognition of their trademark status should be given Portions of src lib crypto have the following copyright Copyright 1998 by...

Page 4: ...S OF THE SOFTWARE BE LIABLE FOR ANY DIRECT INDIRECT INCIDEN TAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUD ING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR...

Page 5: ...AGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE DATA OR PROFITS WHETHER IN AN ACTION OF CONTRACT NEGLIGENCE OR OTHER TORTIOUS ACTION ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMAN...

Page 6: ...ment This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org 4 The names OpenSSL Toolkit and OpenSSL Project must not be used to en dorse or...

Page 7: ...SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson tjh cryptsoft com Copyright remains Eric Young s and as such any Copyright...

Page 8: ...NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE AU THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCI DENTA...

Page 9: ...etscape Navigator installed on the computer no special software is required For details on using Easy Web Management refer to Using Easy Web Management on page 11 1 Copyright We reserve all rights Not...

Page 10: ...using the AutoRun Installation 2 6 2 4 Installing the printer driver by using Plug and Play 2 7 Connecting to the computer s USB port 2 7 Installing using Plug and Play on Windows XP Server 2003 2 8 I...

Page 11: ...n 3 13 3 5 Connecting the computer and this machine over a network 3 15 Peer to peer printing 3 15 LPR printing 3 16 PORT9100 printing 3 17 IPP printing 3 18 Checking IPP related settings from Easy We...

Page 12: ...0 Editing a watermark 4 32 4 8 Quality tab 4 34 Resolution 4 34 Adjustment 4 35 Font Settings 4 36 Toner Save 4 38 5 Control panel operations for printing functions 5 1 Printing operations 5 1 Printer...

Page 13: ...OP3 server connection timeout 7 32 Specifying the POP3 account 7 33 Specifying the POP3 password 7 34 7 6 LDAP SETTING 7 35 Specifying the LDAP server address 7 35 Specifying the LDAP port number 7 37...

Page 14: ...efault scanning settings 9 28 Selecting the resolution 9 28 Selecting the file format 9 29 Selecting the compression encoding method 9 30 9 6 If the memory becomes full while scanning documents 9 31 9...

Page 15: ...t 11 22 Print tab Settings Printer Setting 11 23 Print tab Test Print 11 24 Print tab Font Information 11 25 Scan tab One Touch Dial Setting 11 26 Scan tab Speed Dial Setting 11 27 Scan tab Group Dial...

Page 16: ...twork tab TCP IP Configuration 11 65 Network tab NetWare Configuration NetWare Setting 11 66 Network tab NetWare Configuration NetWare Status 11 68 Network tab IPP Configuration 11 69 Network tab SMTP...

Page 17: ...x 16 Explanation of manual conventions...

Page 18: ...e the PCL printing functions install onto the computer the PCL printer driver included with the image controller In addition since the machine is preprogrammed with scanning functions paper documents...

Page 19: ...tems in the display and change their settings Press the OK key to apply the current setting 6 Printer key indicator This indicator lights up while data is being printed from the computer and flashes w...

Page 20: ...18 Combine Original key indicator Press to specify settings for printing multiple docu ment pages 2 or 4 pages on a single sheet of paper 2in1 or 4in1 printing 19 Confirm key Press to view the counter...

Page 21: ...de and letter input mode 26 Reset key Press to clear all settings except programmed settings entered from the control panel The currently specified job is canceled Press ing this key does not switch t...

Page 22: ...essed while this machine is warming up the next copy job is queued The key lights up in green to indicate that jobs can be queued and the key lights up in orange to indicate that the machine is not re...

Page 23: ...last recipient called While dialing this key is used to generate a pause when transferring from an internal to an external line or receiving information services 35 One touch dial keys Used to dial pr...

Page 24: ...the 123 ABC key When 1 appears in the display numbers will be entered When A appears in the display letters symbols will be entered is treated as a tilde The following characters can be entered by eac...

Page 25: ...ter the name Office 01 Press the 123 ABC key until input mode A is selected The cursor _ flashes alternately in the display with the character at its current lo cation Keypad key Available characters...

Page 26: ...1 9 Press the 3 key 7 times Press the key Press the 3 key 7 times Press the 4 key 7 times Press the 2 key 7 times...

Page 27: ...1 10 Press the 3 key 6 times Press the 0 key Press the 123 ABC key Press the 0 key...

Page 28: ...elow the character that you wish to change and then enter the new character The entered character is inserted at the cur sor s position Entering text with the keypad keys To enter a character with the...

Page 29: ...on the network hub 2 Reminder The network cable is not included with this machine therefore use Category 5 or 5e cable for the network cable Network port LEDs LED1 LINK This indicator lights up when t...

Page 30: ...perating environment Processor Intel Pentium 200 MHz Pentium 4 1 6 GHz recommended Operating system Server Windows 2000 Server Server 2003 Server 2003 x64 Edition Client computer Windows Vista Windows...

Page 31: ...USB port In the following procedure the machine is connected directly to the computer by us ing a USB cable When the machine is connected to the USB port installation of the TWAIN and print er driver...

Page 32: ...r by using the AutoRun Installation on page 2 15 Procedures for making connections and installing the driver The printer driver can be installed by using Plug and Play or by using the AutoRun Installa...

Page 33: ...er installation method USB port con nection Windows XP Windows Server 2003 Windows Vis ta Windows 2000 Win dows Me Install using Plug and Play For details refer to Installing the printer driver by us...

Page 34: ...allation using Plug and Play When installing the driver by using Plug and Play the installation procedure differs depending on the operating system With Windows Me With Windows XP Windows Server 2003...

Page 35: ...n installing the printer driver by using the AutoRun Installation the installation procedure is the same for all operating systems With Windows Me With Windows XP Windows Server 2003 Windows Vista and...

Page 36: ...Found New Hardware Wizard Add New Hardware Wizard on Windows Me appears The remainder of the procedure differs depending on the operating system Follow the appropriate procedure according to the opera...

Page 37: ...e for the TWAIN driver 2 Note When using Windows XP Service Pack 2 a dialog box may appear requesting confirmation to connect to Windows Update At this time select NO and then click the Next button Fo...

Page 38: ...Windows logo testing warning message appears click the Con tinue Anyway button The Completing Found New Hardware Wizard dialog box appears 4 Click the Finish button This completes the installation of...

Page 39: ...ard to complete the installation 1 In the Found New Hardware wizard select Locate and install driver software recommended If the User Account Control dialog box appears click the Continue but ton If a...

Page 40: ...button 6 Click the Next button If the Windows Security dialog box appears select Install this driver soft ware anyway 7 After the installation is finished click the Close button This completes the in...

Page 41: ...Next button 2 Select Search for a suitable driver for my device recommended and then click the Next button 3 Select Specify a location and then click the Next button 4 Specify the following folder on...

Page 42: ...then specify the following folder on the CD ROM as the location where the driver is saved Folder to be specified DrvPack Win98_ME English The folder can be selected after clicking the Browse button 3...

Page 43: ...Play 1 Uninstall the printer driver while the machine is not connected to the computer or while they are connected but the machine is turned off and then restart the computer For details refer to Unin...

Page 44: ...computer The remainder of the printer driver installation procedure differs depending on the op erating system Follow the appropriate procedure according to the operating system being used For Window...

Page 45: ...e machine is turned on Plug and Play causes the Add New Hardware Wizard to appear 1 After Windows has started insert the printer driver CD ROM into the CD ROM drive of the computer 2 The DOCUJET 4000...

Page 46: ...llow steps 4 through 5 This completes TWAIN and printer driver 2 Note If using search function as your connect method the machine should be con nected to a network in advance 4 The Install Process mes...

Page 47: ...2 18 7 When machine is ready connect it to the computer with USB cable 8 This completes the installation of TWAIN and printer driver...

Page 48: ...re wizard to appear 1 After Windows has started insert the printer driver CD ROM into the CD ROM DVD drive of the computer If AutoPlay dialog box appears select Run Setup exe If User Account Control d...

Page 49: ...follow steps 4 through 5 This completes TWAIN and printer driver 2 Note If using search function as your connect method the machine should be con nected to a network in advance 4 The Install Process m...

Page 50: ...2 21 7 When machine is ready connect it to the computer with the USB cable 8 This completes the installation of TWAIN and printer driver...

Page 51: ...hine is turned on Plug and Play causes the Add New Hardware Wizard to appear 1 After Windows has started insert the printer driver CD ROM into the CD ROM drive of the computer 2 The DOCUJET 4000 Serie...

Page 52: ...d then follow steps 4 through 5 This completes TWAIN and printer driver 2 Note If using search function as your connect method the machine should be con nected to a network in advance 4 The Install Pr...

Page 53: ...4 7 When machine is ready connect it to the computer with the USB cable If the digital signature warning message appears click the Yes button 8 This completes the installation of TWAIN and printer dri...

Page 54: ...ine is turned on Plug and Play causes the Add New Hardware Wizard to appear 1 After Windows has started insert the printer driver CD ROM into the CD ROM drive of the computer 2 The DOCUJET 4000 Series...

Page 55: ...e Finish button 5 Turn on the machine 6 When machine is ready connect it to the computer with the USB cable 7 The New Hardware Found appears and then completes TWAIN and printer driver Reinstalling th...

Page 56: ...ol Panel in the Start menu click Printers and Other Hardware and then click Printers and Faxes If Control Panel in Windows Vista is displayed in the classic view double click Printers 2 Select the nam...

Page 57: ...lect Remove driver and driver package and then click the OK button 7 When a message appears requesting confirmation to delete the printer driver click the Yes button After a message appears again in W...

Page 58: ...ter driver are in stalled delete device information for both If only one driver remains do not delete it 3 Open the following folder C WINDOWS inf Depending on the computer settings the inf folder may...

Page 59: ...log box appears Select the model name and language from the drop down list Select the connect method and then click the OK button 4 Follow the on screen instructions to uninstall the printer driver an...

Page 60: ...t an available network printing method according to the operat ing system being used When using a Windows operating system Peer to peer printing Compatible operating systems Windows Me Peer to peer pr...

Page 61: ...work The LPR print service is supported by the operating system as the standard Use a TCP IP port and use LPR as the print protocol PORT9100 printing Using the PORT9100 print service the computer and...

Page 62: ...nications are established with HTTP Hyper Text Transfer Protocol one of the TCP IP protocols In order to prevent unauthorized access in companies and organizations a firewall must be installed However...

Page 63: ...ollowing methods are supported 2 Note If the GDI printer driver is to be used in a NetWare environment run the repair program provided for the operating system by Microsoft Access the following URL an...

Page 64: ...o Printing the settings information on page 3 13 4 Install the printer driver The Peer to Peer Utility is installed when the printer driver is installed For details on installing the PCL driver refer...

Page 65: ...on and then check the settings Refer to Printing the settings information on page 3 13 4 Install the printer driver For details on installing the PCL driver refer to Installing the printer driv er by...

Page 66: ...er to Printing the settings information on page 3 13 4 Install the printer driver Specify the network port when the driver is installed For details on specifying the network port refer to Connecting t...

Page 67: ...NDPS 1 Connect the network cable Refer to Connecting to a local area network LAN on page 1 12 2 From the machine s control panel specify the IP address subnet mask and de fault gateway Refer to Speci...

Page 68: ...control panel 2 Note The IP address setting should be specified according to instructions from the net work administrator The IP address setting is specified in Utility mode by the administrator 1 Pre...

Page 69: ...de was incorrectly entered press the Clear Stop key to erase the number and then type it in correctly 4 Press the or key until NETWORK SETTING is selected and then press the OK key If fax kit FAX 4000...

Page 70: ...available only if a DHCP server is on the network If AUTO is selected it will not be necessary to specify the subnet mask or gateway settings 7 Use the keypad to type in the IP address and then press...

Page 71: ...o erase it and then type it in correctly 10 Press the OK key The message ACCEPTED appears and then the NETWORK SETTING menu appears again 11 Press the Reset key in the control panel After the screen s...

Page 72: ...to be able to check the settings 1 From the control panel press the Confirm key The CONFIRM MODE menu appears 2 Press the or key until PRINT REPORT is selected and then press the OK key The PRINT REP...

Page 73: ...3 14 4 Press the OK key After the message PRINTING appears the settings information is printed 2 Note If PCL FONT LIST is selected the list of printer fonts can be viewed...

Page 74: ...cifying print settings for the NetWare client Windows Peer to peer printing Compatible operating systems Windows Me 2 Reminder Before specifying settings check that the following preparations have bee...

Page 75: ...I printer controller included with this machine 1 On the Start menu point to Settings and then click Printers to open the Printers folder 2 Right click the icon for the installed printer 3 Click Prope...

Page 76: ...led refer to the User s Guide for the GDI printer controller included with this machine 1 For Windows 2000 On the Start menu point to Settings and then click Printers to open the Printers folder For W...

Page 77: ...W Settings group box and then click the OK button 11 Click the Next button 12 Click the Finish button 13 Touch Close 14 Click the Close or Apply button IPP printing Compatible operating systems Window...

Page 78: ...he GDI driver is to be in stalled refer to the User s Guide for the GDI printer controller included with this machine Checking IPP related settings from Easy Web Management For details on Easy Web Man...

Page 79: ...Hardware and then click View installed printers or fax printers to open the Printers and Faxes folder For Windows Vista On the Start menu click Control Panel then Hardware and Sound and then click Pri...

Page 80: ...twork tab in Administrator mode select NetWare Configuration and then specify the following settings for this machine For details on using Easy Web Management refer to Using Easy Web Management on pag...

Page 81: ...work tab in Administrator mode select NetWare Configuration and then specify the following settings for the copier For details on using Easy Web Management refer to Using Easy Web Management on page 1...

Page 82: ...e type according to the network environ ment Print Server Name Print server name created in step 4 NDS Context Name Name of the context that connects to PServer Not necessary to specify Print Server P...

Page 83: ...ort handler 9 In the connection type dialog box select Remote Printer LPR TCPIP 10 Type in the IP address specified for the controller as the host address and the queue name as the printer name to com...

Page 84: ...and Faxes window or the Printers window For Windows XP Server 2003 click the Start button and then click Printers and Faxes For Windows Vista click the Start button click Control Panel click Hardware...

Page 85: ...x are only applied temporarily and the settings return to those in the printer driver settings dialog box when the application is exited A program containing specified driver settings can be registere...

Page 86: ...the Printing Preferences dialog box in Windows XP Server 2003 Vis ta 2000 right click the icon for the installed printer in the Printers and Faxes window or the Printers window and then click Printin...

Page 87: ...mbination Details but ton Settings such as the number of pages printed on a single sheet of paper and the printing order can be specified as combination details Double Sides Select whether pages are p...

Page 88: ...pecify the brightness and contrast Font Settings button Select whether TrueType fonts or printer fonts are used during printing Toner Save Select whether or not to print while controlling toner consum...

Page 89: ...option cannot be used from the printer driver Be sure to specify the corresponding settings when options are installed 2 Note To display the Device Options tab right click the icon for the installed...

Page 90: ...ed on the machine are not specified from the Device Options tab the functions available with the option cannot be used from the printer driver Be sure to specify the corresponding settings when option...

Page 91: ...list double click the names of installed paper drawers to specify that it is installed Double click the name again to return the setting to Not Installed Memory Specify the size of the installed memo...

Page 92: ...ation Help button When this button is clicked help information for the currently displayed set tings appears Preview Shows a preview of the specified paper settings or shows the printer status Click t...

Page 93: ...registered as a program to be recalled later when you wish to use those settings again 1 Change the driver settings on the Setup and Layout tabs 2 In the Easy Set box type the name of the program 3 Cl...

Page 94: ...name but ton To change the program name click the Rename button To delete a registered program select the program from the list The button changes to the Delete button To delete the program name click...

Page 95: ...for the document and paper to be printed on The number of copies to be printed and the orientation of the printed image can also be specified Orientation Select whether to print the document in the p...

Page 96: ...aper Type is set to OHP only Letter and A4 are available Setting Actual size Setting Actual size Letter 8 1 2 11 in FLS 220 330 mm Legal 8 1 2 14 in FLS 8 1 8 13 1 4 206 337 mm 11 17 11 17 in FLS 8 13...

Page 97: ...Custom button on the Setup tab The Custom Size Settings dialog box appears 2 Click the New button The Custom Size Settings dialog box enlarges to display settings for specifying the paper size 3 In th...

Page 98: ...on standard size is registered and can be selected from the list of paper sizes 2 Note To change the width and length of a registered non standard size select the paper size in the Custom Size Setting...

Page 99: ...ist the docu ment image will be printed enlarged or reduced so that it fits in the selected paper size The enlargement reduction ratio to be used for printing can be checked in the Paper preview 2 Not...

Page 100: ...en 25 and 400 or click the ar rows to specify a setting 2 Note If any setting other than Same as Original Size is selected in the Output Size list Manual cannot be selected Copy Specify the number of...

Page 101: ...printed five times When the Collate check box is cleared the specified number of copies are printed one page at a time For example if Copy is set to 5 the first page of the document is printed five ti...

Page 102: ...Bypass 2 Note If Hagaki or an envelope or non standard size is selected in the Original Size list only Tray 1 and Bypass are available Only Tray 1 and Bypass are available when Paper Type is set to OH...

Page 103: ...Secure Print 2 Note Secure Print is available only if the optional expanded memory unit is in stalled Using secure printing A password can be specified for a document The document printed from a comp...

Page 104: ...digit password between 0000 and 9999 4 The print job is sent Normal printing is performed when printing is specified from an applica tion Printing from the machine The password must be entered from th...

Page 105: ...upper right corner of the screen The key icon appears if the memory contains a secure print document 3 Press the Access key 4 When PASSWORD appears type in the password Type in the same numbers speci...

Page 106: ...he document can be printed If the password is correct the following screen appears and the job is printed 2 Note If there are multiple secure print jobs with the same password all of those secure prin...

Page 107: ...4 24 4 5 Layout tab From the Layout tab select the number of document pages to be printed on a single sheet of paper...

Page 108: ...lect the number of pages to be printed on a single sheet of paper For example if 2 in 1 is selected two pages will be printed on a single sheet of pa per If Off is selected one page is printed on a si...

Page 109: ...per This is the same setting selected in the Combination list on the Layout tab Order When multiple pages are printed on a single sheet of paper select the direc tion and order for printing the pages...

Page 110: ...s when binding a multi page document 1 Click the Layout tab 2 From the Double Sides drop down list select Double Sided 2 Note From the Binding Position drop down list select the desired binding positi...

Page 111: ...cover pages Settings Tray 1 Tray 2 through Tray 5 options Bypass Media Type Select the type of paper to be used for the cover page Settings Plain Paper OHP Thick Paper Envelope None No cover page is...

Page 112: ...lable for specifying whether the watermark is printed on all pages or only on the first page Settings No Watermark CONFIDENTIAL COPY DO NOT COPY DRAFT FI NAL PROOF TOP SECRET 1 Click the Watermark tab...

Page 113: ...atermarks can be registered including No Water mark 4 Specify the desired settings Font Select the font for the watermark Any font installed on the computer can be selected Bold Select to use bold tex...

Page 114: ...een 100 and 100 can be specified The position can also be changed by using the sliders below and to the right of the preview image 5 Click the Add button The watermark is added to the Watermark Select...

Page 115: ...n the computer can be selected Bold Select to use bold text Italic Select to use italic text Size Specify a character size between 7 and 300 points Angle Specify the angle that the text is printed on...

Page 116: ...view image 5 Click the OK button The watermark is changed 2 Note To delete a registered watermark select the watermark from the list and then click the Delete button Horizontal direction Reducing the...

Page 117: ...4 34 4 8 Quality tab From the Quality tab settings for the print quality can be specified Resolution From the drop down list specify the print resolution...

Page 118: ...the brightness of the printed image A setting between 50 and 50 can be specified The larger the number the higher the contrast and the more distinct the im age Contrast Adjust the contrast of the pri...

Page 119: ...ngs button 3 Specify the desired settings Use Printer Fonts Select this setting to replace the TrueType fonts with the printer fonts ac cording to the Font Substitutions table Download TrueTypes as Bi...

Page 120: ...nd then click the Edit button 2 Select the TrueType font to be replaced at the top and then select the printer font to be used at the bottom While making changes the TrueType font cannot be changed If...

Page 121: ...o delete specified replacements select the row for the font and then click the Delete button Toner Save Select whether or not to print while controlling toner consumption This can be used when printin...

Page 122: ...nt operation on page 5 2 To print with Bypass selected in the Paper Source list on the Setup tab refer to Using the manual bypass tray on page 5 6 Printer indicator The Printer indicator shows the sta...

Page 123: ...machine is copying printing begins automatically when no copy operation is performed for 30 seconds When using the optional fax kit If print data is received while fax data is being received the print...

Page 124: ...from the control panel while the ma chine is in Printer mode 1 Check that the Printer indicator is flashing or is lit and then press the Printer key 2 Check that PRINTER MODE PRINTING appears in the...

Page 125: ...ess the or key to select YES and then press the OK key To continue printing select No If no key is pressed within five seconds printing continues ACCEPTED appears in the display and the print job is c...

Page 126: ...by repeating steps 2 and 3 from the procedure described above PAPER EMPTY PAPER JAM PAPER SIZE ERROR RESET PAPER NO SUITABLE PAPER UPPER TRAY FULL REMOVE PAPER IN BYPASS TRAY LOAD PAPER INCORRECT PAPE...

Page 127: ...isplay the Setup tab for the printer driver and then select Bypass in the Paper Source list 2 Perform the print operation from the computer 3 When the message PRINTER MODE LOAD PAPER appears load pape...

Page 128: ...he print operation is performed from the computer Remove the paper from the manual bypass tray Press the Reset key Press the Printer key Perform step 3 of the procedure Load the paper into the manual...

Page 129: ...5 8 Power Save mode If print data is received while the machine is in Power Save mode the mode is can celed When print data is received the data is printed after the machine has finished warm ing up...

Page 130: ...ecipient s computer by e mail or it can be uploaded to an FTP server The scan data can be sent using any of the following methods Choose the appropriate method according on the network environment and...

Page 131: ...includes a mail server is required Scan data is attached to an e mail message as a TIFF or PDF file then sent to a com puter on the network or to a computer through the Internet Mail server Client co...

Page 132: ...ded as TIFF or PDF files to a specified directory on an FTP server 2 Note A network environment that includes an FTP server is required An FTP server on the Internet can be accessed through a proxy se...

Page 133: ...d in order to use the network scanning features FTP server FTP server Internet Client computer Intranet Mail server Client computer Internet Scan to E mail Scan to Server FTP Required environment for...

Page 134: ...y Web Management refer to Using Easy Web Management on page 11 1 List of network settings Parameter Description Scan to E mail Scan to Server FTP Settings Machine control pan el Easy Web Manage ment o...

Page 135: ...pecify the protocol for searching for services on the TCP IP network and for automatically specifying clients Con sult with the network administrator o o SNMP SET TING Specify the manage ment protocol...

Page 136: ...image data has been attached when scan data is being sent attached to an e mail message o 1 o o DEFAULT SUBJECT Specify the default sub ject used when sending scan data attached to an e mail message o...

Page 137: ...ut Consult with the net work administrator 6 7 o o POP3 AC COUNT Specify the account name used to log on to the POP3 server Consult with the net work administrator 6 7 o o POP3 PASS WORD Specify the p...

Page 138: ...communicating with the LDAP server Consult with the network ad ministrator o o SSL SETTING Select whether or not SSL is used to encode the transmission data o o SEARCH BASE Specify where to start the...

Page 139: ...tor o o LDAP PASSWORD Specify the password used to connect to the LDAP server Type in a password if any setting other than ANONYMOUS was selected as the authentication method Consult with the network...

Page 140: ...IN MANAGEMENT menu Menu Submenu Parameter NETWORK SETTING IP ADDRESS SETTING AUTO SPECIFY SUBNET MASK 1 GATEWAY 1 DNS CONFIG DISABLE ENABLE GATEWAY TX 3 DISABLE ENABLE WEB SETTING DISABLE ENABLE LPD S...

Page 141: ...installed 3 Can be specified if the optional fax kit FAX 4000 is installed LDAP SETTING LDAP SERVER ADDR LDAP PORT NO 1 to 65535 SSL SETTING DISABLE ENABLE SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIM...

Page 142: ...TING SUBNET MASK GATEWAY DNS CONFIG GATEWAY TX WEB SETTING LPD SETTING SLP SETTING SNMP SETTING 2 Reminder Before specifying network settings check with the network administrator for the necessary inf...

Page 143: ...or access code and then press the OK key The manufacturer s default setting is 000000 If the number was incorrectly entered press the Clear Stop key to erase the number and then type it in correctly 4...

Page 144: ...tomatically be obtained from the DHCP server After the message ACCEPTED appears the NETWORK SETTING menu appears again If SPECIFY is selected a screen appears allowing you to specify the IP address Co...

Page 145: ...in the gateway 10 Press the OK key After the message ACCEPTED appears the NETWORK SETTING menu appears again 11 Press the Reset key in the control panel After the screen shown below appears turn the...

Page 146: ...ey 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key If DISABLE is selected the message ACCEPTED appears and then the NETWORK SETTING menu appears again If ENABLE was se...

Page 147: ...n the machine off then on again to restart it 2 Reminder In order to apply the new settings the machine must be turned off then on again to be restarted Specifying the gateway transmission setting 1 I...

Page 148: ...s when optional fax kit FAX 4000 is installed Specifying the WEB setting 1 In the NETWORK SETTING menu press the or key until WEB SETTING is selected and then press the OK key 2 Press the or key until...

Page 149: ...s the or key until LPD SETTING is selected and then press the OK key 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key Whether DISABLE or ENABLE is selected the message...

Page 150: ...s the or key until SLP SETTING is selected and then press the OK key 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key Whether DISABLE or ENABLE is selected the message...

Page 151: ...s the or key until SNMP SETTING is selected and then press the OK key 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key Whether DISABLE or ENABLE is selected the message...

Page 152: ...ters SENDER NAME E MAIL ADDRESS SMTP SERVER ADDRESS SMTP PORT NO SMTP TIMEOUT TEXT INSERT DEFAULT SUBJECT POP BEFORE SMTP E MAIL MODE available only when optional fax kit FAX 4000 is installed 2 Remin...

Page 153: ...cted and then press the OK key 3 Type in the administrator access code and then press the OK key The manufacturer s default setting is 000000 4 Press the or key until E MAIL SETTING 1 is selected and...

Page 154: ...K key 6 Type in the sender s name The sender s name can contain a maximum of 20 characters 7 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 1 menu appears again 2 Note If a num...

Page 155: ...f 64 characters If this machine will not be used to receive e mail messages enter the e mail address of the administrator Be sure to first obtain from the network administrator the e mail address to b...

Page 156: ...ost name can contain a maximum of 64 characters To specify a host name for the SMTP server the DNS setting must be spec ified For the IP address or host name of the SMTP server consult with the net wo...

Page 157: ...ort number of the SMTP server A port number between 1 and 65535 can be specified Normally port number 25 is used 3 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 1 menu appears...

Page 158: ...ssage ACCEPTED appears the E MAIL SETTING 1 menu appears again Specifying the text input setting 1 In the E MAIL SETTING 1 menu press the or key until TEXT IN SERT is selected and then press the OK ke...

Page 159: ...and then press the OK key 2 Type in the subject for e mail messages The subject can contain a maximum of 20 characters 3 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 1 menu a...

Page 160: ...CEPTED appears and then the E MAIL SETTING 1 menu appears again If ON is selected specify the length of time in seconds for POP before SMTP Specify the number of seconds and then press the OK key The...

Page 161: ...7 28 2 Note E MAIL MODE is available only when optional fax kit FAX 4000 is installed For details on specifying the settings refer to the User s Guide for fax kit FAX 4000...

Page 162: ...section provides details on specifying settings for the following parameters POP3 SERVER ADDRESS POP3 PORT NO POP3 SERVER TIMEOUT POP3 ACCOUNT POP3 PASSWORD Specifying the POP3 server address 1 Press...

Page 163: ...The manufacturer s default setting is 000000 4 Press the or key until E MAIL SETTING 2 is selected and then press the OK key If fax kit FAX 4000 is installed 5 In the E MAIL SETTING 2 menu press the...

Page 164: ...ost name of the POP3 server consult with the net work administrator 7 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 2 menu appears again 2 Note If a number was incorrectly ent...

Page 165: ...ETTING 2 menu appears again Specifying the POP3 server connection timeout 1 In the E MAIL SETTING 2 menu press the or key until POP3 TIMEOUT is selected and then press the OK key 2 Type in the length...

Page 166: ...n the account name The account name can contain a maximum of 64 characters For the account name consult with the network administrator 3 Press the OK key After the message ACCEPTED appears the E MAIL...

Page 167: ...Type in the password The password can contain a maximum of 32 characters For the password consult with the network administrator 3 Press the OK key After the message ACCEPTED appears the E MAIL SETTI...

Page 168: ...provides details on specifying settings for the following parameters LDAP SERVER ADDRESS LDAP PORT NO SSL SETTING SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT MAX SEARCH RESULT AUTHENTICATION LDA...

Page 169: ...strator access code and then press the OK key The manufacturer s default setting is 000000 If the number was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 4 Pr...

Page 170: ...rver the DNS setting must be spec ified For the IP address or host name of the LDAP server consult with the net work administrator If the setting was incorrectly entered press the Clear Stop key to er...

Page 171: ...message ACCEPTED appears the LDAP SETTING menu ap pears again Selecting the SSL setting 1 In the LDAP SETTING menu press the or key until SSL SET TING is selected and then press the OK key 2 Press the...

Page 172: ...n a maximum of 64 characters For the search base consult with the network administrator If the setting was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 3 Pres...

Page 173: ...n correctly 3 Press the OK key After the message ACCEPTED appears the LDAP SETTING menu ap pears again Selecting the search method 1 In the LDAP SETTING menu press the or key until SEARCH METHOD is se...

Page 174: ...ength of time in seconds until the LDAP search times out The timeout period can be set between 5 and 300 seconds 3 Press the OK key After the message ACCEPTED appears the LDAP SETTING menu ap pears ag...

Page 175: ...ecting the authentication method 1 In the LDAP SETTING menu press the or key until AUTHENTI CATION is selected and then press the OK key 2 Press the or key until ANONYMOUS SIMPLE DIGEST MD5 or GSS SPN...

Page 176: ...UNT is selected and then press the OK key 2 Type in the account name for the LDAP server The account name can contain a maximum of 64 characters For the account name for the LDAP server consult with t...

Page 177: ...f 32 characters For the password consult with the network administrator If the setting was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 3 Press the OK key Aft...

Page 178: ...64 characters For the domain name consult with the network administrator If the setting was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 3 Press the OK key A...

Page 179: ...hine while fax kit FAX 4000 is not installed Specifying the NTP server By connecting this machine to an NTP server time data can be accurately maintained by retrieving it from the NTP server automatic...

Page 180: ...entered press the Clear Stop key to erase the number and then type it in correctly 4 Press the or key until USER SETTING is selected and then press the OK key 5 In the USER SETTING menu press the or...

Page 181: ...Mail or Scan to FTP operation the transmission date and time are not added to the data In addition the date and time are not recorded in the transmission log For the NTP server address consult with th...

Page 182: ...ess the Clear Stop key to erase the number and then type it in correctly 4 Press the or key until USER SETTING is selected and then press the OK key 5 In the USER SETTING menu press the or key until T...

Page 183: ...7 50 The message ACCEPTED appears and then the USER SETTING menu appears again 7 Press the or key until RETURN is selected and then press the OK key...

Page 184: ...il One touch dial keys Available only if fax kit FAX 4000 is installed Press a one touch dial key to easily specify the destination In an environment where an LDAP server is being used the LDAP server...

Page 185: ...e touch dial destinations optional fax kit FAX 4000 must be installed 1 Press the Utility key in the control panel 2 Press the or key until DIAL REGISTRATION is selected and then press the OK key 3 Pr...

Page 186: ...n be programmed The number of the key to be programmed appears and then the screen for reg istering settings appears 5 Select MANUAL SETTING or LDAP SEARCH and then press the OK key If MANUAL SETTING...

Page 187: ...sending Internet faxes can be spec ified These settings are applied when a transmission is specified using the procedure for Internet fax transmissions The settings are not applied when a transmission...

Page 188: ...he OK key 10 Select NAME or E MAIL for the destination information to be searched and then press the OK key The remainder of the procedure is the same regardless of whether NAME or E MAIL is selected...

Page 189: ...cted the registration name or e mail address con taining the entered characters is searched for If END was selected the registration name or e mail address ending with the entered characters is search...

Page 190: ...to the previous screen If the e mail address that was found contains 64 characters or more the message CAUTION appears and then the DIAL REGISTRATION menu appears again 13 After checking the displaye...

Page 191: ...e not applied when a transmission is specified using the procedure for Scan to E mail transmissions For details on the Scan to E mail operation refer to Performing a Scan to E mail operation on page 9...

Page 192: ...ey Speed dial numbers 001 through 240 can be programmed from the control panel The speed dial number to be programmed appears and then the screen for reg istering settings appears 5 Select MANUAL SETT...

Page 193: ...ed using the pro cedure for Internet fax transmissions The settings are not applied when a transmission is specified using the procedure for Scan to E mail transmis sions For details on the Scan to E...

Page 194: ...key NAME E MAIL A maximum of 10 characters can be entered to be searched for The registration name or e mail address searched for differs depending on the search method selected with the SEARCH METHO...

Page 195: ...ration name or e mail address is selected in the search results and then press the OK key NAME E MAIL Press the key to display the destination name and e mail address After checking the displayed info...

Page 196: ...on size and resolution for sending In ternet faxes to be specified These settings are applied when a transmission is specified using the procedure for Internet fax transmissions The settings are not a...

Page 197: ...trator mode of Easy Web Management For details on accessing Easy Web Management refer to Using Easy Web Management on page 11 1 Registering group dial destinations 2 Note In order to register a group...

Page 198: ...OUP DIAL is selected and then press the OK key 4 Press the one touch dial key to be programmed for group dialing The number of the one touch dial key to be programmed for group dialing ap pears with a...

Page 199: ...ient The recipient information appears Press the OK key 7 To add a recipient to the group press the or key until ADD is select ed and then press the OK key 8 Use the one touch dial keys and speed dial...

Page 200: ...8 17 10 Press the or key until RETURN is selected and then press the OK key After the message REGISTERED appears the DIAL REGISTRATION menu appears again...

Page 201: ...Editing or deleting a one touch dial destination 1 Press the Utility key in the control panel 2 Press the or key until DIAL REGISTRATION is selected and then press the OK key 3 Press the or key until...

Page 202: ...e or key until EDIT or DELETE is selected If DELETE was selected and the OK key is pressed the message DE LETED appears and then the DIAL REGISTRATION menu appears again 6 To edit the information sele...

Page 203: ...dial destination is registered with a group dial destination the following screen appears Press the or key until YES or NO is selected and then press the OK key Whether YES or NO is selected the messa...

Page 204: ...y 4 Type in the speed dial number for the destination to be edited or deleted and then press the OK key After the registered information is displayed the following screen appears 5 Press the or key un...

Page 205: ...Press the OK key The destination appears To correct destination press the Clear Stop to erase it and then type in the correct destination OTHER SETTING appears only if fax kit FAX 4000 is installed th...

Page 206: ...a group dial destination 1 Press the Utility key in the control panel 2 Press the or key until DIAL REGISTRATION is selected and then press the OK key 3 Press the or key until GROUP DIAL is selected a...

Page 207: ...N menu appears 5 Press the or key until EDIT or DELETE is selected If DELETE was selected and the OK key is pressed the message DE LETED appears and then the DIAL REGISTRATION menu appears again 6 To...

Page 208: ...new recipient registered with the group appears Press the OK key to display the screen shown in step 7 To add more re cipients repeat steps 7 and 8 until all recipients to be added have been reg ister...

Page 209: ...8 26...

Page 210: ...tion documents are sent through a mail server In addition as soon as transmission with the server is finished correctly the trans mission is considered complete In order to perform this operation the...

Page 211: ...ETTING appears To change the transmission settings such as the subject cc address or file format press the key The SCAN OTHER SETTING menu appears For details on changing the transmission settings ref...

Page 212: ...ients Up to 64 characters can be entered To stop scanning press the Clear Stop key If the transmission could not be completed correctly a transmission result report is printed To cancel a queued trans...

Page 213: ...documents on the original glass 2 Note E mail addresses specified after the Scan key is pressed are set as Scan to E mail recipients 1 Press the Scan key The machine enters Scan mode and the Scan mode...

Page 214: ...hat can be used and the scanning area of the image refer to the User s Guide included with this machine 3 Using the keypad type in the e mail address of the recipient When the destination address is e...

Page 215: ...FAX 4000 is installed Refer to Specifying a speed dial destination on page 9 35 Refer to Selecting a destination from the phone book on page 9 39 Up to 64 characters can be entered 4 Press the Start k...

Page 216: ...ss and then press the OK key Repeat this step until all pages of the document are scanned 3 After all pages of the document are scanned press the Start key When transmission is finished the message CO...

Page 217: ...e for the scanning size are METRIC A3w A4w A4v A5w A5v B4w B5w B5v FLSw 8Kw 16Kw 16Kv and INCH 11 17 11 14 LGLw LTRw LTRv INVw and INVv 1 If MANUAL was selected in step 5 and the OK key is pressed the...

Page 218: ...the document are scanned 4 After all pages of the document are scanned press the Start key When transmission is finished the message COMPLETE appears and the Scan mode screen appears again 2 Note To s...

Page 219: ...the subject cc address file format and compression encoding method can be specified for the scanned data Specifying the subject 1 Press the Scan key The machine enters Scan mode and the Scan mode scr...

Page 220: ...or key until SUBJECT is selected and then press the OK key 5 Type in the subject title for the e mail message to be sent and then press the OK key The SCAN OTHER SETTING menu appears again Up to 64 ch...

Page 221: ...e screen appears 2 Position the document and then specify the recipient OTHER SETTING appears 3 Press the key The SCAN OTHER SETTING menu appears 4 In the SCAN OTHER SETTING menu press the or key unti...

Page 222: ...c address appears specify the e mail address of the recipients to be added Repeat this step until all of the recipients are specified A maximum of 254 cc addresses can be specified To check or edit an...

Page 223: ...f cc addresses appears To delete another address repeat this step If the OK key is pressed only the selected address is displayed To delete on character at a time press the Clear Stop key If all chara...

Page 224: ...AD DRESS menu which contains ADD and CHECK EDIT appears 4 Press the or key until RETURN is selected and then press the OK key The SCAN OTHER SETTING menu appears again Selecting the file format 1 Pres...

Page 225: ...key The SCAN OTHER SETTING menu appears 4 Press the or key until IMAGE FORMAT is selected and then press the OK key 5 Press the or key until either TIFF or PDF is selected as the desired file format 6...

Page 226: ...n encoding method 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Position the document and then specify the recipient OTHER SETTING appears 3 Press the key The SC...

Page 227: ...until MH MR or MMR is selected as the com pression encoding method 6 Press the OK key After the message ACCEPTED appears the SCAN OTHER SETTING menu appears again 7 After specifying all settings pres...

Page 228: ...NAL the scanning quality resolution and document quality settings can be changed If the settings are not changed the scan data is sent with the scan settings displayed when the Scan key is pressed Sel...

Page 229: ...s the OK key 4 Press the or key to select the appropriate resolution The settings available for the resolution are 150 150dpi 300 300dpi and 600 600dpi The manufacturer s default setting is 300 300dpi...

Page 230: ...9 21 Selecting the document quality 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Quality key...

Page 231: ...key until the type of document to be attached to e mail messages is selected The settings available for the document quality are TEXT PHOTO TEXT and PHOTO The manufacturer s default setting is TEXT PH...

Page 232: ...screen the scanning density for the document can be changed When TEXT PHOTO or TEXT was selected When TEXT PHOTO or TEXT is selected the density can be specified as de scribed below 1 Press the Scan k...

Page 233: ...NSITY screen appears 3 Press the or key until AUTO or MANUAL is selected and then press the OK key If AUTO is selected the message ACCEPTED appears and then the Scan mode screen appears again with AUT...

Page 234: ...ft reduces the density lightens the image Adjusting the setting to the right increases the density darkens the image When the OK key is pressed after the density setting is adjusted the message ACCEPT...

Page 235: ...6 When PHOTO was selected When PHOTO is selected the density can be specified as described below 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Density...

Page 236: ...again with the adjusted density setting indicated If the density setting is adjusted to the left the setting on the left side is in dicated in the Scan mode screen If the density setting is adjusted t...

Page 237: ...rver FTP op erations can be changed Selecting the resolution 1 Press the Utility key 2 Press the or key until SCAN SETTING is selected and then press the OK key 3 Press the or key until RESOLUTION is...

Page 238: ...key 2 Press the or key until SCAN SETTING is selected and then press the OK key 3 Press the or key until IMAGE FORMAT is selected and then press the OK key 4 Press the or key until either TIFF or PDF...

Page 239: ...3 Press the or key until CODING METHOD is selected and then press the OK key 4 Press the or key to select the appropriate compression encoding meth od from the available settings The settings availabl...

Page 240: ...nd the OK key is pressed the message ACCEPT ED appears and then the Scan mode screen appears again If NO is selected and the OK key is pressed the message WAIT MEMORY SPACE appears and transmission of...

Page 241: ...he message MEMORY FULL appears after the length of time for an automatic reset operation has passed and a transmission result report is printed After any key is pressed the message JOB CANCELED appear...

Page 242: ...ying a one touch dial destination 2 Note In order to use the one touch dial destinations optional fax kit FAX 4000 must be installed 1 Press the Scan key The machine enters Scan mode and the Scan mode...

Page 243: ...ough 32 programmed with the e mail address of the recipient 2 Note The recipient must have been registered with a one touch dial key in advance For details on programming the one touch dial keys refer...

Page 244: ...9 35 9 8 Specifying a speed dial destination 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears...

Page 245: ...mail address 3 Press the OK key The destination is specified 2 Note The recipient must have been registered with a speed dial number in advance For details on programming speed dial numbers refer to...

Page 246: ...a recipient from a group dial destination 2 Note In order to use the group dial destinations optional fax kit FAX 4000 must be in stalled 1 Press the Scan key The machine enters Scan mode and the Scan...

Page 247: ...been registered with a group dial destination in advance For details on registering group dial destinations refer to Registering destina tions on page 8 1 If even one fax number is registered with a g...

Page 248: ...and speed dial numbers In addition in an environment where an LDAP server is being used the LDAP server can be searched for destinations to be registered The trans mission can be sent to the destinat...

Page 249: ...H or LDAP SEARCH is se lected and then press the OK key If LIST was selected the list of all destinations registered with one touch dial keys and speed dial numbers appears Press the or key un til the...

Page 250: ...the search in the phone book refer to Searching the phone book on page 9 41 If LDAP SEARCH was selected the address of a recipient registered with the LDAP server can be searched for For details on p...

Page 251: ...e or key until SEARCH is selected and then press the OK key 4 Type in the first few characters of the name registered for the desired recipient Enter part of the name registered with the one touch dia...

Page 252: ...ars 6 Select the destination and then press the OK key The destination appears in the Scan mode screen When the destination address is entered OTHER SETTING appears To change transmission settings suc...

Page 253: ...9 44 Searching the LDAP server 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Phone Book key...

Page 254: ...nation information to be searched and then press the OK key The remainder of the procedure is the same regardless of whether NAME or E MAIL is selected LDAP SEARCH NAME or LDAP SEARCH E MAIL appears i...

Page 255: ...rched for If CONTAIN was selected the registration name or e mail address con taining the entered characters is searched for If END was selected the registration name or e mail address ending with the...

Page 256: ...he message CAUTION appears and then the DIAL REGISTRATION menu appears again 7 Press the OK key To change the transmission settings such as the subject cc address or file format press the key The SCAN...

Page 257: ...the communication results The communication results for scan data can be viewed 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Confirm key The CONFIRM...

Page 258: ...controller PCL 4000 has been installed on the machine The transmission results appear differently depending on whether or not an NTP server has been specified If an NTP server was specified The transm...

Page 259: ...9 50...

Page 260: ...ing Easy Web Management For details on Easy Web Management refer to Using Easy Web Management on page 11 1 In addition the FTP server address must be registered as a speed dial number Refer to Registe...

Page 261: ...o be sent into the document feeder Adjust the document guides to fit the size of the document Load the document pages with the side to be scanned face up For information on documents that can be used...

Page 262: ...pression en coding method press the key The SCAN OTHER SETTING menu appears For details on changing the transmission settings refer to Chang ing the transmission settings on page 9 10 Specify a speed...

Page 263: ...to the User s Guide for fax kit FAX 4000 Detail Only FTP server address registered as speed dial numbers can be specified FTP server addresses can be registered as speed dial number by using Easy Web...

Page 264: ...enters Scan mode and the Scan mode screen appears 2 Lift open the original cover and then position the document to be sent on the original glass Load the document page with the side to be scanned face...

Page 265: ...ER SETTING appears To change the transmission settings such as the subject cc address or file format press the key The SCAN OTHER SETTING menu appears For details on changing the transmission settings...

Page 266: ...ed dial numbers can be specified FTP server addresses can be registered as speed dial number by using Easy Web Manage ment Refer to Registering speed dial destinations FTP servers on page 8 14 A notif...

Page 267: ...this step until all pages of the document are scanned 3 After all pages of the document are scanned press the Start key A connection to the FTP server is established and uploading begins When the tra...

Page 268: ...ze are METRIC A3w A4w A4v A5w A5v B4w B5w B5v FLSw 8Kw 16Kw 16Kv and INCH 11 17 11 14 LGLw LTRw LTRv INVw and INVv 1 If MANUAL was selected in step 6 and the OK key is pressed the follow ing screen ap...

Page 269: ...t key A connection to the FTP server is established and uploading begins When the transmission is finished the message COMPLETE appears and the Scan mode screen appears again 2 Note To stop scanning p...

Page 270: ...e full while scanning a document from the original glass select NO when the warning message appears and then press the OK key to begin sending the scanned pages When the transmission is finished the m...

Page 271: ...he message MEMORY FULL appears after the length of time for an automatic reset operation has passed and a transmission result report is printed After any key is pressed the message JOB CANCELED appear...

Page 272: ...erface card NC 4000 and image controller PCL 4000 must be installed 11 2 About Easy Web Management Easy Web Management is a device management utility integrated into the printer con troller for this m...

Page 273: ...er settings when PCL 4000 is installed Changing network settings Remotely managing the status Viewing this machine paper tray information consumables information and counter totals Checking print jobs...

Page 274: ...onal network interface card NC 4000 and image controller PCL 4000 must be installed Network Ethernet TCP IP Operating system Windows Me Windows 2000 Windows XP Windows Server 2003 Compatible Web brows...

Page 275: ...browser 2 In the Address bar type the following IP address for the machine and then press the Enter key http IP_address_for_this_machine Example If the IP address for this machine is 192 168 1 20 htt...

Page 276: ...at ap pear on your computer In addition the specifications and other information con cerning this product may change without notice Description of the pages 1 5 2 3 4 No Item Description 1 Status disp...

Page 277: ...ffer depending on the parameter refer to the page containing the cor responding description for the parameter Easy Web Management is used in the same way that Internet Web pages are viewed Click page...

Page 278: ...remains locked and cannot be used the machine must be restarted with the main power switch In order to avoid this problem disable the cache With Internet Explorer 1 On the Tools menu click Internet Op...

Page 279: ...sy Web Management should only be specified by the admin istrator These parameters do not appear unless you are logged on to Administrator mode To log on to Administrator mode 1 In the Admin Password b...

Page 280: ...sysadm We recommend that the administrator password be changed This machine cannot be used while a user is logged on to Administrator mode of Easy Web Management In addition a user cannot log on to Ad...

Page 281: ...level This section contains descriptions of the items in the menu that appears on the left side of the page when each User mode tab is clicked User mode tabs You can select from five tabs System Job...

Page 282: ...11 11 System tab Summary The system configuration and status of the machine are displayed This is the first page that appears when Easy Web Management is accessed with the Web browser...

Page 283: ...aper drawer the size and type of the loaded paper the printing orientation the paper drawer capacities and the status of the paper drawers are displayed 2 Note The information that is displayed differ...

Page 284: ...put Tray The name of each installed output tray the tray capacities and the status of the output trays are displayed 2 Note The information that is displayed differs depending on the installed options...

Page 285: ...m tab Details ROM Version The name of each installed controller and their ROM version are displayed 2 Note The information that is displayed differs depending on the installed options and the specifie...

Page 286: ...b Details Interface Information The name of each installed interface and their information are displayed 2 Note The information that is displayed differs depending on the installed options and the spe...

Page 287: ...1 16 System tab Details Consumable Information about the machine consumables is displayed 2 Note The information that is displayed differs depending on the installed options and the specified settings...

Page 288: ...11 17 System tab Maintenance Counter Counters managed by the machine can be displayed 2 Note The information that is displayed differs depending on the installed options and the specified settings...

Page 289: ...nline Assistance Support information for the machine can be displayed The information entered on the page that appeared after clicking Online Assistance in the menu on the System tab in Administrator...

Page 290: ...rint jobs can be displayed and jobs that have been printed will automatically be deleted Jobs specified as secure print jobs are not displayed 2 Note The number assigned to the job when it was queued...

Page 291: ...downloaded to this machine then printed 2 Reminder Downloading the file is possible only if image controller PCL 4000 is installed 2 Note Some files cannot be printed depending on their file format F...

Page 292: ...o settings specified is printed with these settings 2 Note The Print tab appears only if the image controller PCL 4000 is installed Item Description Copies Displays the specified number of copies Pape...

Page 293: ...yout The paper size specified for the printer output paper size can be viewed A print job sent with no settings specified is printed with these settings 2 Note The Print tab appears only if the image...

Page 294: ...ings 2 Note The Print tab appears only if the image controller PCL 4000 is installed Item Description Orientation Displays the selected paper orientation Size Displays the specified font size Pitch Di...

Page 295: ...Configuration Page PCL Font List 1 Click Test Print in the menu on the Print tab 2 Select the test page that you wish to print 3 Click the Print button The selected test page is printed 2 Note The Pr...

Page 296: ...11 25 Print tab Font Information The PCL font list can be checked 2 Note The Print tab appears only if the image controller PCL 4000 is installed...

Page 297: ...11 26 Scan tab One Touch Dial Setting Registered one touch dial settings can be viewed 2 Reminder One Touch Dial Setting appears in the menu only if fax kit FAX 4000 is in stalled...

Page 298: ...11 27 Scan tab Speed Dial Setting Registered speed dial settings can be viewed...

Page 299: ...11 28 Scan tab Group Dial Setting Registered group dial settings can be viewed 2 Reminder Group Dial Setting appears in the menu only if fax kit FAX 4000 is installed...

Page 300: ...11 29 Network tab Summary The basic network settings can be viewed...

Page 301: ...n administrator level This section contains descriptions of the items in the menu that appears on the left side of the page when each Administra tor mode tab is clicked Administrator mode tabs You can...

Page 302: ...11 31 System tab Summary A summary of the system configuration for the machine and its status is displayed...

Page 303: ...s output trays ROM version interface and consum ables can be viewed The information that is displayed is the same as that displayed in User mode 2 Note The information that is displayed differs depend...

Page 304: ...is lost it is no longer possible to log on to Administrator mode 2 Note To change the password type the new password in both the New Password and Retype New Password boxes To clear the entered data w...

Page 305: ...11 34 System tab Save Setting Easy Web Management settings can be saved and restored...

Page 306: ...t mask default gateway port number and DHCP which appear after clicking TCP IP Configuration in the menu on the Network tab are not saved Restore Setting The Easy Web Management settings can be change...

Page 307: ...e restarted 1 Click the Reset button 2 When the confirmation message appears click the Yes button To stop resetting click the No button 2 Reminder Jobs being processed are not saved when the reset ope...

Page 308: ...nd image controller can be updated Contact your technical representative for update files 1 Click the Browse button and then select the file to be used for updating 2 Click the Send button The firmwar...

Page 309: ...o button 2 Reminder Jobs being processed are not saved when the initialize operation is performed Be careful since the current Easy Web Management settings will be lost Initializing the printer contro...

Page 310: ...Apply button Item Description Contact Specify the contact name maximum 32 characters Contact Tel Number Specify the contact telephone number maximum 32 characters Product Help URL Specify the URL of...

Page 311: ...be displayed and jobs that have been printed will automatically be deleted Jobs specified as secure print jobs are not displayed 2 Note The number assigned to the job when it was queued in the machin...

Page 312: ...ettings specify the various settings and then click the Apply button 2 Note The Print tab appears only if the image controller PCL 4000 is installed To reset the settings to their defaults click the R...

Page 313: ...is printed with these settings To change the settings specify the various settings and then click the Apply button 2 Note The Print tab appears only if the image controller PCL 4000 is installed To r...

Page 314: ...ttings and then click the Apply button 2 Note The Print tab appears only if the image controller PCL 4000 is installed 2 Note To reset the settings to their defaults click the Restore Factory Default...

Page 315: ...t Print A test page can be printed The information that is displayed and the procedure for printing test pages are the same as in User mode 2 Note The Print tab appears only if the image controller PC...

Page 316: ...tab Font Information The PCL font list can be checked The information that is displayed is the same as that displayed in User mode 2 Note The Print tab appears only if the image controller PCL 4000 i...

Page 317: ...isplays the name of the recipient registered with the one touch dial number The display name appears in the control panel display Address Displays the recipient registered with the one touch dial numb...

Page 318: ...th one touch dial numbers 1 Click a one touch dial number that has not yet been programmed with a recip ient The One Touch Registration page appears 2 From the drop down list select the transmission m...

Page 319: ...nd type in the characters to be searched for and then click the Apply button From the Network tab specify the settings for the connection to the LDAP server For the characters to be entered for the LD...

Page 320: ...ts of the LDAP server search select the desired destination and then click the Add button 5 Specify the various settings and then click the Apply button The settings that appear differ depending on th...

Page 321: ...ype in the name of the recipient The display name appears in the control panel display Destination Number Type in the fax number of the recipient maximum 30 characters F Code SUB Type in the SUB addre...

Page 322: ...tails refer to Scan tab Group Dial Setting on page 11 28 Item Description Destination Name Type in the name of the recipient The display name appears in the control panel display Destination Address T...

Page 323: ...of the recipient registered with the speed dial number The dis play name appears in the control panel display Address Displays the address of the recipient registered with the speed dial number Depen...

Page 324: ...s with speed dial numbers 241 through 250 1 Click a speed dial number that has not yet been programmed with a recipient If a speed dial number between 001 and 240 transmission addresses was selected c...

Page 325: ...click the Apply button From the Network tab specify the settings for the connection to the LDAP server For the characters to be entered for the LDAP search consult with the net work administrator 4 F...

Page 326: ...e the settings registered with a speed dial number click the speed dial number whose settings are to be changed When Fax is selected Item Description Destination Name Type in the name of the recipient...

Page 327: ...transmission speed Item Description Item Description Destination Name Type in the name of the recipient The display name appears in the control panel display Destination Address Type in the e mail ad...

Page 328: ...ver is not used Normally port number 21 is used E mail Notification Select this check box to send an e mail message as notification that the scan data has been uploaded to the FTP server Notification...

Page 329: ...ial number between 01 and 32 Name Displays the name of the recipient registered with the group dial number The dis play name appears in the control panel display Address Displays the recipient registe...

Page 330: ...ingle one touch dial number 1 Click a group dial number that has not yet been programmed with recipients The Group Dial Registration page appears 2 Type in the name of the group dial destination 3 Sel...

Page 331: ...11 60 2 Note FTP server addresses cannot be registered as a group To view or change the settings registered with a group dial number click the group dial number whose settings are to be changed...

Page 332: ...11 61 Scan tab Fax Configuration User information and transmission conditions for faxes can be viewed and registered...

Page 333: ...ocument to the specified fax number or e mail address Print Forward Select this setting to forward the received fax document to the specified fax number or e mail address at the same time that this ma...

Page 334: ...ch dial and speed dial settings can be saved and restored Download The specified one touch dial and speed dial settings can be saved This can be used to back up the settings 1 Click the Apply button b...

Page 335: ...n select the file to be uploaded 2 Click the Apply button The one touch dial and speed dial settings are changed to those in the selected file 2 Reminder Be careful since the current one touch dial an...

Page 336: ...nected network Default Gateway Specify the default gateway address of the connected network Base Port Number Specify the port number for RAW printing DHCP APIPA Select this option when a DHCP server o...

Page 337: ...ify the NetWare information for the network To change the settings specify the various settings and then click the Apply button Item Description Frame Type Select the frame type Print Server Name Type...

Page 338: ...in the Nprinter Rprinter printer number Range 0 to 254 Connection Mode Specify the NetWare emulation mode Directory Services NDS Bindery and Directory Services Bindery Item Description Service mode Np...

Page 339: ...Notnecessaryto specify Name of the tree where Pserver logs on Notnecessaryto specify Print Queue Scan Rate 1 Change as necessary 1 Change as necessary Mode Nprinter PServer Printer Number 1 Change ac...

Page 340: ...rs Printer Location Type in the printer location maximum 127 characters Printer Information Type in the printer information maximum 127 characters Printer Driver In staller Type in the URL for the pri...

Page 341: ...hanges to the settings will not be applied vnd hp pcl under Document Format Supported can be used only if the im age controller PCL 4000 is installed Operations Support ed Select the print operations...

Page 342: ...orm user authen tication with POP before SMTP some settings must be specified so that the mail server can be accessed correctly with POP SMTP Server Ad dress Specify the IP address or host name for th...

Page 343: ...r host name for the POP3 server maximum 64 characters Account Name Specify the account name used to log on to the POP3 server maximum 64 char acters Password Specify the password used to log on to the...

Page 344: ...FTP DNS Configuration Specify the FTP proxy server information and the DNS information To change the settings specify the various settings and then click the Apply button Item Description FTP Proxy S...

Page 345: ...rver is used for searching for destinations To change the settings specify the various settings and then click the Apply button Item Description Server Address Specify the LDAP server address maximum...

Page 346: ...ing LDAP searches Select Begin Contain or End for the item in the search base Timeout Specify the amount of time between 5 and 300 seconds until an LDAP search times out Maximum Search Results Specify...

Page 347: ...11 76...

Page 348: ...ould not be as signed by the DNS or DHCP server Consult with the network admin istrator DISCONNECT XXXX server The connection to the server was cut Consult with the network admin istrator WRONG PASSWO...

Page 349: ...e from Utili ty mode and then load paper of the appropriate size into a paper drawer If the multi bypass tray optional is used for printing printing be gins when the appropriate paper is loaded PAPER...

Page 350: ...the computer The printer driver is not in stalled correctly Follow the procedure to cor rectly uninstall then re install the printer driver No The machine is temporarily malfunctioning Restart the mac...

Page 351: ...Address box type the IP address of the specified de vice The settings in the Web browser are incorrect Even though the device can be accessed certain settings must be specified according to the netwo...

Page 352: ...it may be a problem for displaying Some characters cannot be specified or dis played Depending on the operating system some characters can not be specified or displayed Spacecharacterscannot be speci...

Page 353: ...y print data Contact your technical representative Temporary errors When the following easily corrected errors occur the print data currently in the mem ory is saved Printing automatically restarts as...

Page 354: ...200 600 dpi DOCUJET 4021 21 ppm when printing on A4 v paper at 600 600 dpi 20 ppm when printing on Letter v paper at 600 600 dpi 13 ppm when printing on A4 Letter v paper at 1200 600 dpi Interface Eth...

Page 355: ...E mail transmission SMTP TCP IP FTP transmission FTP TCP IP Resolution 150 150 dpi 300 300 dpi 600 600 dpi Data format E mail format MIME Attached file format TIFF PDF Compression encoding method MH M...

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