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4-2 Using the Desktop Manager

Chapter 4

Desktop Manager: an Overview

The MultiPASS Desktop Manager is a full-featured Windows application
that enables you to use your MultiPASS printer from your computer.
With the Desktop Manager, you can:

❏

Send and receive faxes from and to your computer

❏

Scan images into your computer

❏

Store faxes and scanned images in folders on your computer

❏

Import or export a document

❏

Manipulate stored documents by removing a page; splitting or
merging it with another document; editing it by cropping, rotating or
flipping; adjusting the document brightness, contrast, size, or image
type; or by printing the document

❏

Annotate a stored document

❏

Set up an address book for individuals or groups to whom you
repeatedly send faxes

❏

Design your own fax cover page

❏

Define system options for the MultiPASS printer

❏

Complete other tasks such as phoning an individual with an
extension telephone connected to your MultiPASS printer and
monitoring the status of your Desktop Manager jobs.

To start the MultiPASS Desktop Manager:

1. On the Windows desktop, click Start, and then point to Programs.

2. In the Programs menu, point to Canon MultiPASS Suite, and then

click MultiPASS Desktop Manager.

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Summary of Contents for MultiPass C80

Page 1: ...Canon MultiPASS C80 Canon MultiPASS C70 MultiPASS Suite Version 3 10 Software User s Guide ...

Page 2: ...iPASS Bubble Jet and ScanGear are trademarks of Canon Inc Exchange Outlook and Outlook Express are registered trademarks of Microsoft Corporation Microsoft and Windows are registered trademarks of Microsoft Corporation Netscape Mail is a trademark and Netscape Messenger is a registered trademark of Netscape Communications Corporation Pentium is a registered trademark of Intel Corporation PhotoFini...

Page 3: ...the Printer Installation 2 8 Setting Up Your MultiPASS Printer for Sharing 2 8 Installing the Printer Driver on a Client System 2 10 Chapter 3 Printing with the MultiPASS Printer 3 1 Printing a Document 3 2 Printing Envelopes 3 2 Working with Print Options Windows 95 98 3 5 Changing the Printer Settings a Summary 3 5 Choosing a Print Mode 3 6 Changing the Print Mode Settings 3 9 Editing a Custom P...

Page 4: ... Folders 4 8 Viewing Documents in the Desktop Manager 4 8 Chapter 5 PC Faxing 5 1 Faxing with Your Computer 5 2 Sending a Fax from Your Computer PC Faxing 5 2 Specifying a Fax Recipient 5 5 Defining Send Fax Options 5 7 Processing the Fax 5 9 Creating a Fax Memo 5 11 Receiving a Fax 5 12 Using the Fax Log 5 14 Working with Jobs in the Send Fax Manager 5 15 Setting Up the Address Book 5 20 Working ...

Page 5: ... the Preview Image for Final Scan 6 15 Clearing the Preview Area 6 15 Adjusting the Preview Image View 6 15 Adjusting the Selection Size 6 16 Moving an Image 6 17 Reversing the Image Tone 6 17 Mirroring an Image 6 18 Rotating an Image 6 18 Scaling the Image Output Size 6 18 Adjusting the Preview Image Tone 6 19 Features of the Tone Tab 6 19 Correcting the Image ToneAutomatically 6 20 Adjusting Con...

Page 6: ...h a Multi page Document 7 13 Removing a Page from a Document 7 13 Splitting a Document 7 14 Merging a Document 7 14 Indexing and Searching for Documents 7 15 Setting Up the Search Index 7 16 Assigning Index Criteria to Documents 7 21 Searching Your Documents 7 25 Redisplaying the Result of Your Last Search 7 30 Modifying a Document 7 30 Features of the MultiPASS Viewer Window 7 32 Adjusting the Do...

Page 7: ...ving the Desktop Manager 8 29 Reinstalling the Desktop Manager 8 31 Chapter 9 Frequently Asked Questions 9 1 MultiPASS Printer Cannot Be Initialised 9 2 MultiPASS Service Cannot Be Restarted Windows NT only 9 2 FaxesAre Not Being Sent Correctly 9 3 FaxesAre Not Being Received Correctly 9 4 ImagesAre Not Scanning Properly 9 6 Documents Are Not Being Copied 9 6 DocumentsAre Not Printing Correctly 9 ...

Page 8: ...r referred to as the MultiPASS printer and Desktop Manager respectively With your MultiPASS printer the Desktop Manager software package enables you to perform a variety of tasks meeting all your printing faxing and scanning needs Desktop Manager Features an Overview 1 2 Desktop Manager Software Package 1 3 System Requirements 1 5 About This Guide 1 5 z Conventions Used in This Guide 1 6 Other Use...

Page 9: ...cover pages are available for you to use or you can design your own For associates to whom you repeatedly send faxes or email you can set up an Address Book containing predefined fax and email information for each recipient such as the fax number or email address When you send a fax or an email message from your computer the recipient information is then readily available in the Address Book You c...

Page 10: ...de parameters that affect sending and receiving faxes and the assignment of speed dial numbers Option settings defined in the Desktop Manager override any corresponding option setting you previously set up on the MultiPASS printer Desktop Manager Software Package The Desktop Manager software package includes drivers and a set of utility programs which are automatically installed on your system whe...

Page 11: ... computer on MPService continues to run to receive and send any faxes to and from the Desktop Manager MultiPASS Status Monitor The MultiPASS Status Monitor controls and tracks the activity occurring through the bi directional parallel port to which the MultiPASS printer is connected The Status Monitor must be running to enable the MultiPASS system to function successfully The Status Monitor displa...

Page 12: ...commended CD ROM drive or access to one over a network connection 256 colour SVGA monitor or greater A shielded bi directional IEEE 1284 compatible parallel cable 6 6 feet 2 meters in length or shorter For help in purchasing the correct cable consult your dealer or retailer About This Guide This guide assumes you have a basic understanding of Windows This includes how to start your system and navi...

Page 13: ...s Used to refer to the title of a section within the guide For example the Installing the Software section Click double click Use of the word click or double click provides instructions for selecting or choosing a command or option generally with a mouse Monospaced text Used for commands you might type when installing the software or system messages that may display on your screen For example A SE...

Page 14: ... step by step instructions for performing Desktop Manager tasks Canon MultiPASS User s Guide This guide offers detailed information on how to set up and operate your MultiPASS printer It includes initial setup procedures fax operations daily maintenance and troubleshooting Quick Start Guide This guide summarises the steps for setting up your MultiPASS system ...

Page 15: ... for installing the Desktop Manager software and setting the default printer Installing the Software 2 2 z Preparing for the Installation 2 3 z Installing the Software 2 4 z Overwriting the MultiPASS Printer Options 2 6 Setting the Default Printer 2 7 Sharing the Printer Installation 2 8 z Setting Up Your MultiPASS Printer for Sharing 2 8 z Installing the Printer Driver on a Client System 2 10 ...

Page 16: ...During installation you are prompted to enter certain fax setup information This information can later be changed in the Desktop Manager as described in a later chapter n The fax setup information you enter during installation adjusts corresponding settings in your MultiPASS printer Therefore any fax information you may have manually set on the MultiPASS printer is replaced by the information you ...

Page 17: ...faxes with the MultiPASS printer automatically switching between a telephone and fax call automatically receiving fax calls only requiring you to manually receive fax calls or handling incoming calls with an answering machine connected directly to the MultiPASS printer z Fax Heading Unit Name The name you want to appear in the fax header usually your name or company name which appears in the top m...

Page 18: ...st first remove the current installation For instructions on removing the software refer to Chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop Manager Installing the Software Once you have prepared your system and the required fax information you are ready to install the Desktop Manager software n If you are using Windows NT you must log on as Administrator or have Administrator ...

Page 19: ...he Desktop Manager Software 2 The Desktop Manager software will be supplied on either a single language CD or a multilingual CD If you have a single language CD the following dialog will be displayed If you have a multilingual CD the following dialog will be displayed ...

Page 20: ...on process During installation follow these guidelines z Click Next to move from one dialog box to the next z Make sure you click Next or OK on the current dialog box z Be sure to wait for Windows to complete each setup step If you hear the computer working wait until it is done For information about allowing the Desktop Manager software to overwrite the MultiPASS printer setup options refer to th...

Page 21: ...op Manager You can choose to proceed with the update overwriting the settings in the MultiPASS printer or you can cancel the action When cancelling you can first record your settings on the MultiPASS printer This enables you to re enter them in the Desktop Manager when you resume operations Setting the Default Printer When you install the printer driver software the system automatically sets the M...

Page 22: ...y from your system Based on which Windows operating system you are using the following client system can share your MultiPASS printer If your system server is Install on client system Windows 95 or Windows 98 Windows 95 or Windows 98 Windows NT Windows 95 Windows 98 or Windows NT When a document is printed by the client system on a shared MultiPASS printer any printing messages status or error mes...

Page 23: ... a password which would then be required by the client systems when using the MultiPASS printer 7 Click OK n If the Sharing command is not available see Step 4 you need to set up printer sharing in Windows For details see your Windows user documentation n If you are using Windows NT and expect Windows 95 98 client systems to use your shared MultiPASS printer you need to set up an alternate driver ...

Page 24: ... install the printer driver on a client system 1 On the client system on the Windows taskbar click Start 2 On the Start menu point to Settings Then click Printers 3 In the Printers window double click Add Printer 4 Follow the on screen instructions Install the printer driver as a network printer based on the name assigned to the shared printer n You cannot install the MultiPASS printer driver on a...

Page 25: ... 9 z Editing a Custom Print Mode 3 15 z Deleting a Custom Print Mode 3 16 z Saving a Custom Print Mode as a File 3 17 z Setting Paper Options 3 18 z Setting Other Print Features 3 21 z Creating or Changing a Stamp 3 24 z Setting Default Printer Options 3 30 z Displaying Printer Driver Information 3 31 Working with Print Options Windows NT 3 31 z Changing the Printer Settings a Summary 3 31 z Choos...

Page 26: ...an vary somewhat for different Windows applications Therefore for detailed instructions see the user documentation for the specific application from which you are printing The following instructions summarise the general procedures for printing a document To print a document 1 With your document open click the print command In most Windows applications the print command is on the File menu or tool...

Page 27: ...g types of envelopes They may cause jams or smears or may damage your printer z With windows holes perforations cutouts and double flaps z Made with special coated or deeply embossed paper z With peel off sealing strips z With letters enclosed in the envelope Be sure to place envelopes face up when printing Stack up to 10 envelopes in the multipurpose tray to feed the envelopes automatically for p...

Page 28: ...id g e B C l 2 1 B la c k M a d e in J a p a n 2 Prepare the envelopes Arrange the stack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp Press all the way around the envelopes to remove any curls and expel any excess air Make sure any curls are removed from the flap of each envelope ...

Page 29: ...98 This section provides information on setting and changing your printing options if you are using Windows 95 98 If you are using Windows NT see the Working with Print Options Windows NT section presented later in this chapter Changing the Printer Settings a Summary Print options are the settings that determine how your document looks when it is printed Print options are initially installed using...

Page 30: ...ticular tab and want to revert to the default settings click Defaults 5 To save the changes and close the Printer Properties dialog box click OK To save the changes and leave the dialog box open click Apply To close the dialog box without saving any changes click Cancel Choosing a Print Mode When printing a document you choose a print mode A print mode specifies print quality and colour settings I...

Page 31: ...r document With the initial installation of the software the following factory defined print modes are available z Text Click if the majority of your document consists of text z Auto Click to have the system check the contents of the document The appropriate colour processing is automatically selected and the document is printed at a higher quality than Text mode ...

Page 32: ...to print your document quickly but with a lower print quality The Draft print mode is ideal for longer documents and proofreading purposes z Camera Click to print images taken with a digital camera The quality and colour settings for the mode you select are displayed in the corresponding boxes and illustration area below the Choose Print Mode option 3 If you want to temporarily change the followin...

Page 33: ...r desired print mode settings on the Quality and Colour tabs 3 If you want to save your settings to print future documents click the Save tab and save the settings as a custom print mode For detailed instructions see the Saving a Custom Print Mode section in this chapter 4 When you have completed your entries on the Quality and Colour tabs and optionally Save tab click OK or Cancel to close the di...

Page 34: ...g such as black colour or photo Greyscale Print Select if you want colour data in your document converted to greyscale monochrome values Media Type Click the medium on which you want to print your document such as plain paper or envelope Paper Feed If available select the desired method for feeding paper into the printer ...

Page 35: ...th an average range of greyscales This setting offers a faster printing speed and is best for printing business graphics z Diffusion Click to place individual dots randomly to achieve subtle greyscale gradations This setting is best suited for documents with finely detailed graphics or photographic images The setting takes longer to print but offers a higher quality of printed output Image Optimis...

Page 36: ...ion to adjust multiple graphic images appearing on a single page Setting Colour Print Mode Options To ensure colours are printed accurately you set the following options on the Colour tab in the Properties dialog box Colour Adjustment Select to adjust the differences between display colours and printed colours ...

Page 37: ...tput emphasis z Accurate Click to emphasise accurate natural looking intermediate colours such as skin tones or sky or natural green colours z Vivid Click to emphasise vivid brilliant primary colours for example for computer graphics and illustrations z Auto Click to have the system automatically use the appropriate style based on your type of image Brightness Adjust the overall darkness of the in...

Page 38: ...g a Word document and another when printing a Photoshop graphic To quickly set options for printing your next document you can select your saved print mode To save the custom print mode 1 On the Save tab enter a name for the new print mode in the Title box 2 In the Icon Selection box click an icon to illustrate your new print mode The icon you select for your custom print mode will then appear in ...

Page 39: ...e icons thereby adjusting the display order To adjust the display order of the print mode icons 1 On the Save tab in the Saved Settings box click the print mode icon you want to move in its display order 2 Click Move Right or Move Left to move the icon as desired Or drag the selected icon to the desired position The print mode icons display in the order you assign Editing a Custom Print Mode You c...

Page 40: ...in the Saved Settings list Then click Save Your setting is saved with your new changes Deleting a Custom Print Mode When you decide that you no longer need one of your saved custom print modes you can delete it You cannot delete a factory defined print mode To delete a custom print mode 1 In the Printer Properties dialog box on the Main tab click the custom print mode that you want to delete 2 Cli...

Page 41: ...that you want to save as a file 4 Click Save As 5 In the Save File dialog box click the folder where you want to save the file Then type a name for the file 6 Click OK Your custom print mode is saved in the folder and with the file name you specified Retrieving a Custom Print Mode File When you need to print a document using a print mode you previously saved as a file you can retrieve the print mo...

Page 42: ...aper Options In addition to choosing the print mode and changing any print quality and colour settings you can set the following options on the Paper tab in the Printer Properties dialog box Page Size Select the size of the page you want to use for your document Often the page size specified here is the page size you specified when you created your document in your Windows application ...

Page 43: ...educe or enlarge the printing of your document Scaling If you selected Scaled Printing select the percentage of reduction or enlargement Page Layout Printing Click if you want to print more than one page on a single sheet of paper Then on the Features tab you can specify the desired page layout options For more details see the Setting Other Print Features section Banner Printing Click if you want ...

Page 44: ...s are as follows The MultiPASS printer cannot print on the first sheet of banner paper As a result when printing you must always allocate one sheet more than the length of your actual banner The banner can be a maximum of five actual printed pages for a total of six pages including the first sheet on which the banner cannot be printed To prepare your MultiPASS printer for banner printing 1 Make su...

Page 45: ...al of five actual printed pages 3 Click Properties 4 In the Printer Properties dialog box on the Main tab select the print mode 5 Click Advanced 6 In the Properties dialog box on the Quality tab select Plain Paper in the Media Type box Then click OK 7 In the Printer Properties dialog box on the Paper tab select your banner paper size in the Page Size box Then select Banner Printing 8 In the MultiP...

Page 46: ...ting Click if you want to continue working in your application while your document is printing Copies Specify the number of copies of the document you want to print Reverse Order If you are printing a multi page document click if you want to print the last page first ...

Page 47: ... then choose the order in which the pages print on the sheet of paper You can also indicate whether you want a frame placed around each page to visually separate each page from one another The page graphic on the left illustrates your selected page layout Pages If you selected Page Layout click the number of pages you want to print on a single sheet of paper Page Order If you selected Page Layout ...

Page 48: ...is setting however may interfere with the readability of your printed document Instead clear this option to print the stamp in back of the text within your document In this case the text of your document prints over the stamp which may preserve the readability of your printed document The page graphic on the left illustrates your selected stamp If you want to define a custom stamp see the Creating...

Page 49: ...mp Settings 3 In the Stamp Settings Properties dialog box specify the features of your stamp on the Text Colour and Placement tabs The graphic on the left illustrates your selected stamp settings 4 To save your stamp settings click Save When prompted confirm that you want to save your stamp To cancel your settings click Cancel ...

Page 50: ...p You define the following stamp options on the Text tab in the Stamp Settings Properties dialog box Stamp Text Type characters for your stamp Outline Click the type of border you want around the stamp text if any True Type Font Click the type of font you want for your stamp text ...

Page 51: ...d Select if you want to make the stamp text boldfaced Italic Select if you want to make the stamp text italicised Setting the Colour of a Stamp You can select a predefined colour from the colour palette or customise a colour and optionally add it to the palette You specify the following options on the Colour tab in the Stamp Settings Properties dialog box ...

Page 52: ...colours until you ve reached the desired colour mix for your custom colour 3 If you want to save your custom colour in the palette click Add to Palette The newly created colour is added to the last row on the colour palette If the last row has been filled with custom colours you created previously you can choose to replace the oldest existing custom colour Setting the Placement of a Stamp You can ...

Page 53: ...ustom Then in the X Position and Y Position boxes select the X axis and Y axis coordinates for the position of the stamp You can also click the stamp in the page illustration on the left and drag the stamp to the desired position on the page Orientation Click the number of degrees to specify the angle of rotation of your stamp A negative number of degrees rotates the stamp clockwise ...

Page 54: ... access printer driver options directly from the Windows desktop before actually printing a document to change the default settings To set the default printer options 1 On the Windows desktop click Start point to Settings and then click Printers 2 In the Printers window click the MultiPASS printer icon 3 On the File menu click Properties 4 In the Properties dialog box specify your changes on the a...

Page 55: ...hat determine how your document looks when it is printed Print options are initially installed using default settings allowing you to print documents immediately However you may want to change these settings for certain documents The following instructions summarise the general procedures for changing printer settings For detailed information on specific printer options refer to later sections in ...

Page 56: ...int mode A print mode specifies print quality and colour settings Initially when you first install the MultiPASS software there are a number of factory defined print modes You can temporarily change the settings for a predefined print mode when printing a particular document You can also save your changed settings as a new print mode to use when printing future documents To choose a print mode 1 I...

Page 57: ...llowing factory defined print modes are available z Text Click Text if the majority of your document consists of text z Graphics Click Graphics if you desire crisp and sharp border distinctions between the colours of your illustrations z Photo Click Photo if you want your images to appear smoother and lifelike in colour Because the Photo print mode provides a high print quality expect your print j...

Page 58: ...d print mode Changing the Print Mode Settings You can temporarily change the settings of a factory defined print mode to print your current document You can also define and save a custom print mode to fit the needs of a particular print job Once saved a custom print mode can be changed and resaved If you do not save a custom print mode it is available only for the current print job The following i...

Page 59: ...ally the Save tab click OK or Cancel to close the dialog box If you did not save your settings on the Save tab Click OK to save your settings temporarily to print only the current document click Cancel to close the dialog box without saving your changes Setting Quality Print Mode Options You define the following options on the Quality tab in the Properties dialog box ...

Page 60: ...a small pattern of dots that creates a smooth appearance with an average range of greyscales This setting offers a faster printing speed and is best for printing business graphics z Diffusion Click to place individual dots randomly to achieve subtle greyscale gradations This setting is best suited for documents with finely detailed graphics or photographic images The setting takes longer to print ...

Page 61: ...rs Colour Balance Move the slider to adjust the balance for the listed colours Move the slider to the right for a darker shade of colour to the left for a lighter shade of colour The overall coloration is modified when you change the balance of the four colour inks Since colour is generally adjusted from within your software application use this option for fine adjustments only ...

Page 62: ...dark areas is lower Matching Select the matching process to print colours as closely and as accurately as possible to the original colours z None Prints colours based on the CMYK percentage or a colour specified in a colour sample z Scanner Camera Prints a scanned image as closely and accurately as possible to the original colours z Screen Prints images taken with a video camera or images appearin...

Page 63: ...en printing a Word document and another when printing a Photoshop graphic To quickly set print options for your next document you can select a saved mode To save the custom print mode 1 In the Properties dialog box on the Save tab enter a name for the new print mode in the Title box 2 In the Icon Selection box click an icon to illustrate your new print mode The icon you select for your custom prin...

Page 64: ...not convenient for you you can move the icons thereby adjusting the display order To adjust the display order of the print mode icons 1 On the Save tab in the Saved Settings box click the print mode icon you want to move in its display order 2 Click Move Right or Move Left to move the icon as desired The print mode icons display in the order you assign Editing a Custom Print Mode You can change th...

Page 65: ...hat the print mode that you specified in Step 1 is selected in the Saved Settings list 5 Click Save Your setting is saved with your new changes Deleting a Custom Print Mode When you decide that you no longer need one of your saved custom print modes you can delete it You cannot delete a factory defined print mode To delete a custom print mode 1 In the Printer Properties dialog box on the Main tab ...

Page 66: ...want to save as a file 4 Click Save As 5 In the Save File dialog box click the folder where you want to save the file Then type a name for the file 6 Click OK Your custom print mode is saved in the folder and with the file name you specified Retrieving a Custom Print Mode File When you need to print a document using a print mode you previously saved as a file you can retrieve the print mode file T...

Page 67: ... Settings list on the Save tab and in the Choose Print Mode box on the Main tab Setting Paper Options In addition to choosing the print mode and changing any print quality and colour settings you can set the following options on the Paper tab in the Printer Properties dialog box Paper Size Click the size of the paper or envelop you want to use ...

Page 68: ...e type of orientation to determine how your document is printed on the page Portrait to print the contents of your document vertically on the page or Landscape to print the contents of your document horizontally on the page Colour Monochrome Click whether you want to print in colour or monochrome You can also select to have this setting automatically determined Copies Click the number of copies yo...

Page 69: ...that is in the printer The percent by which your document is enlarged or reduced automatically adjusts to the printer paper size you specified 4 Click OK To enlarge or reduce by specifying the rate of enlargement or reduction 1 In the Paper Size list select the paper size specified in the software application you can usually find this by looking at the Page Setup option in the software application...

Page 70: ...page so that the fold between the first and second pages is facing up 4 Verify that the side of the paper that is facing up is the side on which you want the banner to appear 5 Raise both paper output guides to a vertical position To set your banner printing options and print your banner 1 From within the application that you used to create the banner click the Print command 2 In the Print dialog ...

Page 71: ...printer Setting Default Printing Options You can access printer driver options directly from the Windows desktop before actually printing a document to change the default settings To set default print options 1 On the Windows desktop click Start point to Settings and then click Printers 2 In the Printers window click the MultiPASS printer icon 3 On the File menu click Document Defaults 4 In the Do...

Page 72: ...ant to assign 6 To save your changes and close the dialog box click OK To close the dialog box without saving your changes click Cancel n The General Ports Scheduling Sharing and Security tabs provide standard Windows options for your printer driver For details on these options see your Windows user documentation ...

Page 73: ...nter 3 49 Printing with the MultiPASS Printer Displaying Printer Driver Information You can review information about your printer driver such as the version and copyright To do so on the Main tab in the Printer Properties dialog box clickAbout ...

Page 74: ...res of the Desktop Manager For detailed information and instructions on Desktop Manager tasks refer to later chapters in this guide Desktop Manager an Overview 4 2 z Features of the Desktop Manager Window 4 3 z Understanding Desktop Manager Folders 4 6 z System Defined Folders 4 6 z User Defined Folders 4 8 z Viewing Documents in the Desktop Manager 4 8 ...

Page 75: ...ent editing it by cropping rotating or flipping adjusting the document brightness contrast size or image type or by printing the document Annotate a stored document Set up an address book for individuals or groups to whom you repeatedly send faxes Design your own fax cover page Define system options for the MultiPASS printer Complete other tasks such as phoning an individual with an extension tele...

Page 76: ...ve jobs also remain open and active Features of the Desktop Manager Window This section provides an overview on the basic use of the MultiPASS Desktop Manager window Detailed instructions for using its commands and components are provided in later sections of this chapter Menu Bar The menu bar contains the commands that enable you to perform the various Desktop Manager tasks Many of the commands c...

Page 77: ...ming certain Desktop Manager tasks In circumstances where a task is not possible the toolbar button is unavailable appearing dimmed You can move the action or document toolbar anywhere on the Desktop Manager workspace to better suit your own working habits ToolTips are also available providing descriptions of the toolbar buttons To display a ToolTip pause the mouse pointer when it is directly over...

Page 78: ...der the split bar between the work area and folders list Command Bar The Command bar is located at the bottom of the work area and contains buttons that perform key processing tasks You can also launch other Windows applications such as your email program Paint or WordPad A Phone button displays if an extension telephone is connected to your MultiPASS printer and you set the telephone option in th...

Page 79: ...t also displays the current date and time The information is for display only and cannot be edited Understanding Desktop Manager Folders The Desktop Manager stores and organises documents in folders Only one folder can be open at a time When you open another folder the current folder closes You can organise your documents in any manner you want placing documents in folders or folders within folder...

Page 80: ...each time you start the Desktop Manager even if is empty It stores all incoming faxes that were sent to you by other fax machines received by your MultiPASS printer and then uploaded to your PC Each received fax is displayed using a system assigned name You can change the name to something more descriptive Sent Fax Folder The Sent Fax folder contains all documents which have been successfully sent...

Page 81: ...the documents which are contained in that folder in Document View or List View If the number of documents within a folder exceeds the available work area horizontal and or vertical scroll bars display You can use them to scroll through the work area to view all the documents To open a folder In the folders list click the desired folder Document View Document View displays each individual document ...

Page 82: ...mbnails within the work area as needed by simply dragging them to the desired location To view documents in a folder as thumbnails With the folder open click Document View on the View menu or toolbar List View List View displays documents within the open folder as a list Each document in the list displays an icon representing the document type along with other pertinent information about the docum...

Page 83: ...ent or merging two or more documents To view documents in a folder as a list With the folder open click List View on the View menu or toolbar Sorting Documents in the List You can change the order of listed documents in both system defined and user defined folders using any of the column label criteria displayed at the top of the list Sorting by page size or date and time displays the largest or m...

Page 84: ...Using the Desktop Manager n With the installation of the MultiPASS Desktop Manager the MultiPASS Toolbar displays on the Windows desktop For information and instructions see the Scanning with the MultiPASS Toolbar section in Chapter 6 Scanning ...

Page 85: ...15 Setting Up the Address Book 5 20 l Working with Address Book Entries 5 21 l Printing the Address Book 5 26 l Importing the Address Book 5 27 l Exporting the Address Book 5 29 Designing a Fax Cover Page 5 31 l Using the Cover Page Designer 5 32 l Creating a New Cover Page 5 34 l Making Image Adjustments 5 48 l Adding Annotations to Your Cover Page 5 61 l Opening and Modifying a Fax Cover Page 5 ...

Page 86: ...Windows application that supports document printing using the MultiPASS fax driver The MultiPASS Desktop Manager sends the PC fax to the Send Fax Manager where its progress is tracked until it is actually transmitted If you specified multiple recipients an individual fax job for each recipient is sent to the Send Fax Manager Once transmitted the fax is placed in your Sent Fax folder unless you spe...

Page 87: ...ocumentation The following instructions summarise the overall procedures for sending a PC fax To send a PC fax 1 With the document you want to fax open in a Windows application such as Word click the Print command In most Windows applications the command is on the File menu or toolbar 2 In the Print dialog box select Canon MultiPASS Fax as your printer in the Printer list and then click OK 3 In th...

Page 88: ...Company box l Enter the fax subject in the Subject box l To attach a cover page to your fax select it in the Template list If you do not want to use a fax cover page select None l Enter your name and telephone number the Sender in the From and Phone boxes l Enter any desired comments or notes which display on the cover page in the Memo box l To delete the fax after it is sent click DeleteAfter Sen...

Page 89: ...ng one of three methods you can specify a onetime fax recipient select entries from your Address Book or a combination of both Specifying a Onetime Recipient A onetime recipient is specified by entering the name and fax number or email address in the First Name Last Name Fax and Email Address boxes Entering a Fax Number In the Fax box when you enter a fax number use the actual numbers plus any val...

Page 90: ...add a new fax recipient to your Address Book you can do so as follows 1 Enter the recipient information in the First Name Last Name Company Prefix Fax and Email Address boxes 2 Click New Individual Entry 3 Complete the fields in the New Recipient dialog box as necessary and click Add n You can also click the New Individual Entry button without first entering the recipient information in the Send F...

Page 91: ...s 9 to access an outside line For a recipient from the Address Book if you selected the Use Outside Dialling Prefix option in the New Entry or New Recipient dialog box used to create their entry you do not need to select Use Outside Dialling Prefix Defining Send Fax Options The following sections provide additional information on defining options in the Send Fax dialog box ...

Page 92: ... or toolbar In the Print dialog box select your printing options and click OK To close the Preview window click Exit on the File menu For instructions on editing a cover page refer to the Designing a Fax Cover Page section in this chapter Entering Fax Sender Information To identify yourself as the sender of the PC fax enter your name and telephone number in the From and Phone boxes Once you send y...

Page 93: ...hting In this case you can select to include these modifications by clicking the Include Annotation option If this option is not selected the original version of the document is faxed without any added annotations Processing the Fax You can send your fax either now or later only when at least one recipient and fax number has been specified As necessary you can also place a fax on hold and return t...

Page 94: ...ct the desired transmission date and time from their respective lists and click OK n The Send Later option only applies to faxes it does not apply to email messages If you specified both a fax number and an email address in the Send Fax dialog box when you click Send Later the fax is scheduled for the designated fax recipients and the email message is sent to the designated email recipients The fa...

Page 95: ...x when you click Hold the fax is held for the designated fax recipients and the email message is sent to the designated email recipients Cancelling the Fax If you cancel the fax while working in the Send Fax dialog box you are returned to the application where you originally initiated the Send Fax or Print using the MultiPASS Fax driver command Creating a Fax Memo A fax memo is generally a brief o...

Page 96: ...box Also since your fax memo does not originate from a document that may have been annotated in the MultiPASS Viewer the Include Annotation option will not be available for selection Receiving a Fax All incoming faxes are received by your MultiPASS printer and can be uploaded to the Desktop Manager for viewing printing or replying Uploaded faxes are stored in your In Box folder Aflashing icon in t...

Page 97: ...SS printer handles the fax using one of the following methods based on how you defined your setup options Print the fax directly from the MultiPASS printer If your computer is going to be off for a while or you are expecting many incoming faxes it is recommended that you set the MultiPASS printer to automatically print incoming faxes This recommended setting enables you to leave the computer off f...

Page 98: ...ion such as transmission status date and time the fax was sent or received the recipient of the fax and the number of pages You can use the Fax Log for a variety of purposes such as reviewing the error status of a failed PC fax When reviewing the Fax Log you can also print it To display the Fax Log 1 In the Desktop Manager click Fax Log on the Tools menu or toolbar 2 To display details and log not...

Page 99: ...To delete an entry in the Fax Log 1 Click the entry you want to delete 2 Click Delete To close the Fax Log Click OK Working with Jobs in the Send Fax Manager For each PC fax you send a job is created in the Send Fax Manager The Send Fax Manager displays the current status of each job While working in the Send Fax Manager you can Stop an active job from PC faxing Send a PC fax that has been schedul...

Page 100: ...one of the following In the Desktop Manager click Send Fax Manager on the Tools menu or toolbar On the Windows desktop click Start and then point to Programs On the Programs menu point to MultiPASS Suite Then click Send Fax Manager Features of the Send Fax Manager Window The Send Fax Manager window contains the following features MenuBar Toolbar Faxes Sent Status Bar ...

Page 101: ...and size The job currently being processed the active job displays at the top of the list A job remains in the Send Fax Manager until it has been successfully transmitted or until you delete it Status Bar You can display additional fax information in the status bar by selecting a job When no job is selected the status bar displays information about all jobs Job Status One of the following statuses...

Page 102: ...e successfully within the specified number of retries the job is marked with a Failed status On Hold A held job is a PC fax you chose to place on hold rather than send it immediately Failed A job receives a Failed status because a PC fax could not be sent successfully This occurs because the Desktop Manager exceeded the defined number of retries For example a PC fax may have failed because of a co...

Page 103: ...ax You can change the information as needed For example for a stopped PC fax that failed because of a wrong fax number you can correct the fax number and resend it Or for a stopped PC fax that was scheduled for sending later you can specify a different time for transmission Additionally if a cover page had been attached to the fax you can edit any memo text or the cover page styles To send a fax 1...

Page 104: ...o select all the jobs click Select All on the Edit menu 2 Click Delete on the Edit menu or toolbar Or press the Delete key Setting Up the Address Book Setting up an Address Book creates an easily accessible list of names fax and phone numbers and email addresses for all of your business and personal contacts Using the entries from the Address Book makes sending a PC fax quick and easy To open the ...

Page 105: ...n whether the selected entry is an individual entry or group entry In setting up the Address Book you can perform a variety of tasks such as adding new addresses editing existing addresses and importing or exporting the address entries Working with Address Book Entries The Address Book contains the following types of entries Individual An individual entry allows you to identify each individual to ...

Page 106: ... you want to sort the list For example to sort the list by the last name click the column heading Last Adding and Editing an Individual Address When setting up an individual Address Book entry at a minimum you must specify the contact s first or last name and a fax number Optionally if you want information available to include on a fax cover page you can enter the contact s phone number title comp...

Page 107: ...following information l First name last name l Phone number fax number and email address l Whether your primary preference is to use this listing for faxing or email l Company name if you want the information available for a fax cover page l Title address and comments as an internal reference ...

Page 108: ...he number For example you can use 0 through 9 dash and parentheses For a complete list of the characters that are valid in the Desktop Manager refer toAppendixA Do not include a prefix number if your phone system requires one to access an outside phone line If required a prefix should be defined in the Desktop Manager Fax Setup dialog box Entering Email Addresses You can enter your contact s email...

Page 109: ...iting an existing group address you can add other addresses or delete addresses from the group To add or edit a group entry 1 With the Address Book open click the command to add or edit a group entry l To add a new group click New Group l To edit a group select the entry in the Address Book and then click Edit 2 In the New Group or Edit Group dialog box in the Group Name box enter or change the na...

Page 110: ...he address for each individual contained in the group is listed If you specify more than one group address for a fax and a group contains the same individual address the duplicate address is automatically removed Separate fax jobs are created for each recipient in the group meaning you can create a single fax and have it sent to multiple recipients Deleting an Address Book entry When an entry in y...

Page 111: ...ile is separated by a tab the text file extension must be TXT You must save your text file as a comma or tab separated text file before you import it into the Desktop Manager If you attempt to import information from an improperly formatted text file an error message displays alerting you to a problem and the import process stops For procedures on saving a text file in the correct format refer to ...

Page 112: ...t name first in the Edit Import Export File Fields dialog box you can move the Last Name field up in the list so that it is first in the list of file fields As a result your entries will be read correctly by the Address Book with the last name appearing in the last name field instead of in the first name field To import addresses from a text file 1 With theAddress Book open click Import 2 In the I...

Page 113: ...d and then click Remove l To rearrange the order of the fields select the field you want to move in the File Fields box and then click Move Up or Move Down 5 Once you have the fields in the desired order click OK Exporting the Address Book Address Book information can only be exported for individual entries Group addresses cannot be exported You can export the Address Book from the Desktop Manager...

Page 114: ...in your saved file For example if you wanted your entries to be listed first by their company name last name and then first name you would arrange the fields in the File Fields box in that order To export the Address Book 1 With theAddress Book open click Export 2 A message displays informing you that Group addresses cannot be exported Click Yes to close the message 3 In the Export Address Book di...

Page 115: ...itionally any existing cover page either installed with the Desktop Manager software or created by you can be edited and annotated with the Cover Page Designer When you create a new cover page you define the page layout background graphics and fax information fields Fax information fields or variable fields provide areas where recipient and sender information for a specific fax can be placed You c...

Page 116: ...d components are covered in later sections of this chapter Menu Bar The menu bar contains commands that allow you to create edit and print your fax cover page Many commands can also be accessed by corresponding buttons on the toolbars Some of the menu commands are also available on shortcut menus which are displayed by clicking the right mouse button in the Cover Page Designer window Annotation To...

Page 117: ... provides quick access to commands needed to make various adjustments to an image Annotation Toolbox The Annotation toolbox allows you to add text and graphics to your cover page Annotations are integral elements of the cover page Unless you select to hide them they are sent with the cover page and can be printed edited and saved Previous Page Help Topics Next Page Zoom Redo Undo Crop Inplace Copy...

Page 118: ...ou can use the horizontal and vertical scroll bars to view different portions of the cover page as necessary Creating a New Cover Page The following instructions summarise the overall procedures for creating a new fax cover page To create a new fax cover page 1 With the MultiPASS Cover Page Designer open click New on the File menu 2 Add text labels such as To and From and other desired text 3 Inse...

Page 119: ...pplication 1 Create your cover page in the desired application and save it as a TIFF file 2 With the Cover Page Designer open click Import on the File menu 3 In the Select Image for New Cover Page dialog box locate the cover page layout you want to import and click Open You can now edit and save the cover page as desired Adding Labels and Text You may want to add labels for the data fields you wil...

Page 120: ...sertion point 2 Edit the text as needed Adding Variable Data Fields You can insert variable fields that are filled in with actual data when you attach the cover page to a particular fax You can select any or all of the available fields placing them at a desired location in the layout area Fields are placed on top of any cover page background or images Each field displays sample text to illustrate ...

Page 121: ... into the stamp library provided the graphic is saved in a BMP format To select a stamp 1 Click Select Stamp on the Annotation menu 2 In the Select Stamp dialog box click Add 3 In the Open dialog box locate the BMP file you want to add to the Stamp library and click Open 4 If you have multiple graphics you want to add repeat step 3 To insert a stamp on the cover page 1 In the Select Stamp dialog b...

Page 122: ...tation menu 2 In the Select Stamp dialog box click the Text Stamp tab 3 ClickAdd on the Text Stamp tab 4 In the Text Stamp Edit dialog box type the text you want to assign to the Stamp in the upper box l To add a date to the stamp click Date Acode representing the date appears in the upper box and the date is viewable in the lower preview box l To add the current time to the stamp click Time Acode...

Page 123: ... the cover page and click OK 4 In the Cover Page Designer window on the Annotation menu point to Tools and then click Stamp Or click Stamp in the Annotation toolbox 5 Click the mouse at the location where you want to place the text stamp in the layout area To edit a text stamp 1 Click Select Stamp on the Annotation menu 2 In the Select Stamp dialog box click the Text Stamp tab 3 On the Text Stamp ...

Page 124: ... for the object To create a drawing object 1 On the Annotation toolbox click the drawing object tool 2 On the Annotation menu select the colour line thickness and style of line for the object you are drawing For an arrow or line also select the particular style you want to use 3 At the desired location in the layout area drag the cursor to draw the object When you release the mouse button the obje...

Page 125: ...a you can adjust the appearance of any text or data field You can resize move or delete text or data fields Additionally you can set the text attributes for text or data fields and align two or more fields on the right left top or bottom To select text or data fields in the layout area To select a single text box or data field click the Select tool on the Annotation toolbox and then click the text...

Page 126: ...e of the Memo field is large enough to accommodate the length of memo text that may be entered in the Send Fax dialog box If the Memo field is not large enough all the lines of a memo text may not be visible when the fax cover page is sent To resize the field Click the field and drag any sizing handle Changing Text Attributes Once you have placed text labels and fields in the layout area you can c...

Page 127: ...he Annotation menu Then click the desired colour on the displayed menu Aligning Fields When placing labels graphics or variable fields in the layout area you may be concerned that they properly align to make them more visually appealing You can align two or more selected fields based on the position of the first field you select The first field selected in the set of fields to be aligned is the an...

Page 128: ...yout vertically flipping the layout elements from top to bottom or vice versa or horizontally flipping the layout from left and right To rotate the cover page On the Edit menu point to Rotate and then select 90 180 or 270 To flip the layout On the Edit menu point to Flip Then click Horizontal or Vertical Straightening a Cover Page Layout In designing a cover page you may need to straighten the bas...

Page 129: ...age size so that the entire cover page is visible within the window To zoom in or zoom out on the cover page Do one of the following On the View menu point to Zoom and then select the desired level of magnification On the File toolbar select the desired level of magnification in the list On the Image palette click the Zoom tool and then l To increase magnification click the document l To decrease ...

Page 130: ...nto view Editing a Selected Area of the Layout While working with a cover page you may need to edit the base cover page that underlies all annotations When editing a base cover page you can select crop or flip a specific area For example to create a novel effect you may want to flip an imbedded graphic on its vertical or horizontal axis To select an area of a cover page 1 On the Image palette l Cl...

Page 131: ...Horizontal or Vertical Adjusting the Size of a Cover Page Adjusting the size of a cover page can be useful in planning other tasks For example if a document consists solely of a large graphic you may want to reduce its size so that it can be used later in creating a background for another cover page Changing the size of a document involves changing the number of pixels used to represent it Such a ...

Page 132: ... blue channels Each pixel contains 24 bits l Greyscale Greyscale images contain 8 bits per pixel l Black and White Select one of the following Binary Images are one bit per pixel Half Tone Simulates the tonal range of an image with a precise pattern of lines and dots Text Enhance Images are greyscale images 8 bits per pixel converted to binary images 1 bit per pixel using Canon ImageTrust technolo...

Page 133: ...r other output device To adjust the colour level automatically Click Auto Level on the Adjust menu to adjust the colour level of your cover page To adjust the colour automatically Click Auto Colour on the Adjust menu to adjust the colour of your cover page Adjusting Brightness and Contrast You can adjust the brightness and contrast of a colour or greyscale image To adjust the brightness and contra...

Page 134: ... the cover page darker to the right to make the cover page brighter 4 Move the Contrast slider to the left to decrease contrast to the right to increase contrast 5 When the current cover page appears as you want it click OK to accept the changes Click Cancel to abandon the changes Adjusting the Colour Balance You can adjust the colour components of a cover page by changing the level of red green a...

Page 135: ...ck Colour Balance 3 In the Colour Balance dialog box move the Red Green and Blue sliders to the left for less colour to the right for more colour As you modify the cover page you can see the results in the cover page on the right 4 When the current image appears as you want it click OK to accept the changes Click Cancel to abandon the changes ...

Page 136: ...with Auto Level or the Brightness Contrast features When adjusting the image level these points define the lightest and darkest points of the range when you adjust the image contrast To set the Black Point and White Point 1 Select the cover page or a cover page portion 2 On the Adjust menu click Black Point White Point 3 In the Black Point White Point dialog box click Black Point 4 Move the pointe...

Page 137: ...find the whitest point This is the point with the value closest to 100 Click the pixel 9 Click OK Blurring an Image You can blur the cover page to soften the edges and fields of a grainy colour or greyscale image Blur averages the colour values of adjacent pixels removing peaks to make the cover page smoother To blur an image 1 Select the cover page or a cover page portion 2 On theAdjust menu sele...

Page 138: ...n colour values of adjacent pixels sharpening the appearance of a colour or greyscale cover page To sharpen an image 1 Select the cover page or a cover page portion 2 On the Adjust menu click Sharpen 3 In the Sharpen dialog box move the Sharpen slider to the left to sharpen less to the right to sharpen more As you move the slider the adjustments appear in the Current thumbnail 4 Click OK to accept...

Page 139: ...he Removal slider your changes appear in the Current thumbnail You can compare the changes to the Original thumbnail 3 Click OK to accept your changes Click Cancel to leave the cover page unchanged Removing Moire Patterns You can remove moire patterns from a cover page Because moire patterns are caused by the intersection of lines in two directions removing the pattern requires the following proce...

Page 140: ...ent thumbnail You can compare the changes to the Original thumbnail To better see your changes you can use the zoom buttons to magnify the thumbnails 5 Click OK to accept your changes Click Cancel to leave the cover page unchanged Removing JPEG Artifacts JPEG images that have been compressed using maximum compression may display scattered noise called JPEG artifacts around the image edges You can ...

Page 141: ...current thumbnail You can compare the changes to the Original thumbnail To better see your changes you can use the zoom buttons to magnify the thumbnails 4 Click OK to accept your changes Click Cancel to leave the cover page unchanged Removing Show Through Image show through is caused by patterns from the reverse side of a page showing through the original image You can remove image show through w...

Page 142: ...ast of the pixels showing through to the background If there is a wide range between colour move the Range slider to the right If there is little range between the pixels showing through and the background move the slider to the left 4 Drag the Removal slider to the left to remove less show through to the right to remove more show through 5 Click OK to accept your changes Click Cancel to leave the...

Page 143: ... colour of the dots with the adjacent pixels You can control the degree of blending To remove dust 1 Select the area of the cover page where the dust appears 2 On the Adjust menu point to Advanced and then click Remove Dust 3 In the Remove Dust dialog box click Dark and or Light depending on the colour of the dust 4 Drag the Threshold slider according to the deviation of the dust from dark to ligh...

Page 144: ...fy the thumbnails 6 Click OK to accept your changes Click Cancel to leave the cover page unchanged Removing Scanner Noise You can remove distortions associated with scanned images such as colour bands and streaks To remove scanner noise 1 Select the area of the cover page where the scanner noise appears 2 On the Adjust menu point to Advanced and then click Remove Scanner Noise 3 In the Remove Scan...

Page 145: ... on any portion of your cover page as a graphic element When you add a sticky note you can select the text attributes font font size and colour background colour and special effects underline strikeout You can type any text that you want for the sticky note editing the note later if necessary If you select a font font size a colour or special effect it affects the entire note If you change any of ...

Page 146: ...then draw a rectangular highlight over the desired area All highlight colours are transparent and display in the colour you specify When you print the document the highlighted region prints as grey shadings To highlight a region 1 On the Annotation toolbox click the Highlighter tool 2 To select a highlighting background colour point to Background Colour on the Annotation menu and then click the de...

Page 147: ... of available templates You can then make adjustments and annotations to the cover page in the Cover Page Designer The following instructions summarise the basic procedures for opening and modifying a cover page Detailed procedures for modifying a cover page follow this summary To open and modify a fax cover page 1 With the Cover Page Designer open click Open on the File menu or toolbar 2 In the S...

Page 148: ...sion To revert to the last saved version Click Revert to Original on the File menu When the confirmation message displays click Yes Printing a Cover Page You print a cover page for previewing a newly designed cover page The printed cover page can also be used when sending a fax directly with the MultiPASS printer To print a cover page 1 In the Cover Page Designer click Print on the File menu or to...

Page 149: ...er Pages Then click Manage Cover Pages 2 In the Manage Cover Page List dialog box select the cover page you want to rename and click Rename 3 In the Rename dialog box type the new name for the cover page and click OK 4 In the Manage Cover Page List dialog box click OK to save your changes and close the dialog box ...

Page 150: ...as email messages you must set up MultiPASS Fax as a profile in your email application in Windows This setup automatically provides the MultiPASSAddress Book in your email application appearing as the MultiPASS Fax Address Book To send a fax you must use the fax information defined in the MultiPASSAddress Book Although the address book for your email application may allow you to define fax informa...

Page 151: ...g box click Canon MultiPASS Fax Then click OK The MultiPASS Fax Address Book is available to your email application for sending a message as a fax Sending an Email Message as a Fax Once you have set up MultiPASS Fax in your email application you can send an email message as a fax with the MultiPASS printer To send an email message as a fax 1 In your email application create a new message as usual ...

Page 152: ...our email application incoming faxes are automatically received in your email application in the Inbox folder unless you set the MultiPASS printer to print faxes instead When you reply to a received fax in your email application the response is sent as a fax to the original sender ...

Page 153: ...usting the Preview Image View 6 15 z Adjusting the Selection Size 6 16 z Moving an Image 6 17 z Reversing the Image Tone 6 17 z Mirroring an Image 6 18 z Rotating an Image 6 18 z Scaling the Image Output Size 6 18 Adjusting the Preview Image Tone 6 19 z Features of the Tone Tab 6 19 z Correcting the Image ToneAutomatically 6 20 z Adjusting Contrast and Brightness 6 21 z Changing Gamma Curve Values...

Page 154: ...entation for the Windows application you are working in for instructions on setting scan options Typically when you scan a document using the ScanGear window you first scan a preview of the document The preview image enables you to review the results of your scanned document and make any necessary adjustments for example to size tone and so on When you are satisfied with the results you then perfo...

Page 155: ...w Area The preview area displays a preview image of the document you scan A preview image enables you to adjust various document characteristics before you perform the final scan For example you can make adjustments to the size the orientation or the tone of the image Rotate Right Rulers Auto Tone Help Clear Preview Crop Move Image Zoom Negative Positive Mirror Rotate Left Status Bar ScanTabs Tool...

Page 156: ...er You can use the MultiPASS printer and the Desktop Manager to scan a colour or monochrome image The resulting document is displayed in the Desktop Manager and is automatically provided with a unique system assigned name You can rename the document later as desired Each image you scan is placed into the Scan folder as a TIFF document A scanned document remains in the Scan folder until you move it...

Page 157: ...lete it Scanning from a Windows Application You can use the MultiPASS printer to scan documents directly into a Windows application that supports a TWAIN interface such as Photoshop Some applications allow multiple page scans while others do not If you are unsure whether your Windows application supports this feature refer to the user documentation for the application you are using The following i...

Page 158: ...Adjust the properties of the image as necessary 6 Replace your document in the document feeder of the MultiPASS printer 7 Click Scan When complete the image appears in the display area of your Windows application Setting the Preview Scan Options Before previewing a scan set the scan mode resolution preferences and paper size Additionally when you are scanning a black and white image you can select...

Page 159: ... the Use Text Enhanced option in the Preferences tab For details refer to the Setting Preferences section in this chapter Greyscale Greyscale images contain 8 bits per pixel Colour Colour images contain 8 bits per pixel for red green and blue channels Each pixel contains 24 bits Text Enhance Text enhanced images are greyscale images 8 bits per pixel converted to black and white 1 bit per pixel usi...

Page 160: ... a scanned image based on the selected output device This resolution becomes the base on which changes to image size and scale are calculated You can select a preset resolution or create a custom resolution To set the scan resolution with a preset option 1 Click the Main tab 2 In the Scan Resolution list select the desired option ...

Page 161: ...ur custom resolution setting 3 In the Resolution text box enter the preferred dpi setting 4 Click Add The new resolution name displays in the Resolution List 5 Click OK to add the resolution setting Click Cancel to close the dialog box without adding the custom resolution Deleting a Custom Resolution When you no longer need to use a custom resolution you can delete it from the list You cannot remo...

Page 162: ...ary To change a custom resolution 1 In the Scan Resolution list select Custom 2 In the Custom Resolutions dialog box in the Name list select an existing custom resolution 3 In the Name and or Resolution text boxes enter the desired change 4 Click Replace The updated custom resolution displays in the Resolution List replacing the existing one 5 Click OK to save your changes to the resolution settin...

Page 163: ...r use with OCR Optical Character Recognition software This setting increases the contrast in black and white scanning to promote the accurate recognition of characters in OCR software Resolution should be at least 300 dpi for OCR scans If selected the text enhanced setting is used for applications that request a black and white scan and do not use the scan window including most OCR applications ...

Page 164: ...and the output of your final scan Change Monitor Profile Different monitors display colours differently ScanGear s Colour Matching enables your system to display colours that best match the colours scanned based on the type of monitor identified in the Windows Control Panel To change your monitor profile 1 Click the Change Monitor Profile button 2 In the displayed monitor list select your monitor ...

Page 165: ... 2 In the Paper Size list select the desired option To set a custom paper size 1 Click the C80 C70 tab 2 In the Paper Size list select Custom 3 In the Units list select the unit of measure by which you want to define your custom size ...

Page 166: ...ab Threshold The Threshold option provides a high contrast evaluation of the image in terms of blacks and whites only This option is useful when scanning documents with text Halftone The Halftone option simulates the tonal range of an image with a precise pattern of lines and dots This option is useful when scanning documents with many shades of grey To set a black and white option 1 Click the C80...

Page 167: ...area and rescan the image To remove the current preview image On the toolbar click Clear Preview Adjusting the Preview Image View To make it easier to work with your preview image you can change aspects of its display Changing the View Size You can enlarge a preview image to better view its details Each enlargement doubles the size of the image up to a maximum of 4 times the size of the original i...

Page 168: ...rder around the part of the image that you would like to isolate Alternatively you can define and orient the dimensions of the selection with respect to the upper left corner of the preview area Regardless of how you define a selection you can easily and quickly change its dimensions In defining the selection size regardless of the method you select you can maintain the current height and width pr...

Page 169: ...tion borders change to match the specified width and height 5 If you want to select an entirely different area of the image click outside the crop lines to clear the current selection 6 To preview the newly selected image area click Preview Moving an Image If the image is too large to see in its entirety you can move the image within the preview area to locate a relevant section To move an enlarge...

Page 170: ...uding the rulers rotates For example if the preview area is in portrait orientation it becomes landscape To rotate a preview image On the toolbar click Rotate Left or Rotate Right Scaling the Image Output Size You can scale the preview image to better fit your needs For example if you reduce by 50 the scale of an image that is 7 inches wide by 9 inches high the output image will be 3 5 inches wide...

Page 171: ...image by adjusting the different settings on the Tone tab If you selected Black and White or Text Enhanced as the scan mode the Tone tab is not available for selection In this case you must adjust the tone of the image with the contrast brightness settings on the C80 C70 tab Features of the Tone Tab This section provides an overview of the Tone tab Detailed instructions on using these features are...

Page 172: ...ected channel s current tone settings Colour Channel If you choose Colour as the scan mode access to colour channels is available when you use the Contrast Brightness Gamma Histogram or Special Tone Curves tool By selecting a colour channel you can analyse and change specific aspects of an image s overall colour Correcting the Image Tone Automatically You can specify that tone corrections be made ...

Page 173: ...ge in the preview area reflects your selection Adjusting Contrast and Brightness You can adjust the contrast and or brightness of an image To adjust the contrast or brightness of an image 1 On the Tone tab click the Contrast Brightness button ...

Page 174: ...tness and to the right for more contrast or brightness until the desired contrast is achieved The image in the preview area reflects your changes Changing Gamma Curve Values With the Gamma curve you can change the mid tones of the image to increase its contrast and enhance the overall image When you increase the Gamma value light areas are made lighter and dark areas are made darker ...

Page 175: ...o adjust the gamma value of an image 1 On the Tone tab click the Gamma button 2 If you are working with a colour image select the appropriate colour channel 3 Move the Gamma slider to the left to decrease the mid tone intensity and to the right to increase the mid tone intensity until the desired effect is achieved You can also type a value into the text box 4 To return to the original Gamma curve...

Page 176: ...pective tone in the preview image and base the image tone settings on the sampling You can also type a value in the Black point Mid point and White point boxes Under the histogram graph you can slide the black grey and white buttons to adjust the tones However you cannot edit the histogram directly When you adjust the black point all tones in the image darker than the selected black point are adju...

Page 177: ...black point midpoint or white point do one of the following to make a change z Click the appropriately labelled button Then click on the portion of the image in the preview area that is darkest for black point lightest for white point or in the middle of the tonal range for midpoint Try zooming in on the specific part of the image so you can be sure you are selecting the shade you want z In the ap...

Page 178: ...n Using Tone Curves You can use predefined tone curves to automatically correct the most common problems with images overexposure underexposure or too high or too low a contrast To correct an image problem with predefined tone curves 1 On the Tone tab click the Special Tone Curves button 2 If you are working with a colour image select the appropriate colour channel ...

Page 179: ...with the file name extension CRV To open a previously saved curve 1 Click Load 2 In the Open dialog box select the file name for the curve setting you want to load and click Open Adjusting Contrast Brightness for Black and White Scan Mode For black and white scans the contrast and brightness settings are located on the C80 C70 tab Depending on the black and white option you select for your scan yo...

Page 180: ... image To adjust the brightness or contrast for a black and white image On the C80 C70 tab under Black and White Options use the available slider to adjust the brightness or contrast n These tone adjustments are only for black and white images If you select greyscale or colour as your scan mode you adjust the contrast and brightness of the image only on the Tone tab ...

Page 181: ...rred to as the Toolbar displays on the Windows desktop and enables you to scan a document or image without opening a graphics application or the Desktop Manager When you scan a document the system uses defined settings that determine the characteristics of your scanned image such as the image type and resolution The settings are predefined enabling you to begin scanning with the Toolbar immediatel...

Page 182: ...op Manager z Click Mail to scan your document and automatically attach it to a message in your email application z Click Scan Text to scan your document and automatically have it display in a text editor application such as TextBridge z Click Scan Photo to scan your document and automatically have it display in a graphic application such as Adobe Photo Deluxe z Click Custom to scan your document a...

Page 183: ... to its destination 5 When the scan is complete and if necessary the image is accepted do one of the following z If you clicked Fax in Step 2 In the Send Fax dialog box enter the appropriate information and send the fax For details see Chapter 5 PC Faxing z If you clicked Mail in Step 2 In the email message window enter the appropriate information and send the email message z If you clicked Scan T...

Page 184: ...endently for each scan destination available such as scan to fax or scan to mail Although these settings are predefined so you can begin scanning with the Toolbar immediately after installing the MultiPASS software you can change these settings as needed To change the scan button options 1 On the Windows Desktop on the MultiPASS Toolbar click Toolbar Settings 2 In the Toolbar Settings dialog box s...

Page 185: ... save the changes Click Cancel to close the Toolbar Settings dialog box without saving the changes Defining the Scan Button Options On the applicable tab in the Toolbar Settings dialog box you can change the following options Illustration of Custom tab However the options on each tab are very similar ...

Page 186: ...tton Set On the Fax tab click to change the fax options used when faxing the scanned document with the Fax button In the Fax Properties dialog box specify your changes such as paper size and click OK On the Scan Text Scan Photo and Custom tabs click to select the application you want associated with this scan destination For details see Linking an Application for a Toolbar Scan Button later in thi...

Page 187: ...which you want to display or define the width and height Linking an Application for aToolbar Scan Button When linking an application to a button you need to know the program or executable EXE file associated with the application and where this file is located on your system For example to link Microsoft Paint to the Custom button you would need to know the path and the executable file name for Pai...

Page 188: ... paper size 3 In the Width and Height boxes enter the dimensions of your custom paper size Changing Toolbar Settings You can change certain characteristics about the Toolbar such as its appearance and performance To change Toolbar settings 1 On the Windows Desktop on the MultiPASS Toolbar click Toolbar Settings 2 In the Toolbar Settings dialog box click the Toolbar Settings tab ...

Page 189: ...ng 3 Specify your changes 4 Click OK to save the changes Click Cancel to close the Toolbar Settings dialog box without saving the changes Defining theToolbar Settings You can define the following options on the Toolbar Settings tab ...

Page 190: ... options set in the Toolbar If this option is cleared the image is scanned based on the scan settings defined in the Toolbar Preview Click to display a preview image during the scanning of a document in the Toolbar progress dialog box This option enables you to preview the image before accepting or cancelling the image If this option is cleared the image is immediately sent to its destination Tool...

Page 191: ...ar such as opening the Desktop Manager Opening the Desktop Manager You can open the Desktop Manager on the Toolbar opening either the Desktop Manager main window or a specific area of the Desktop Manager To open the Desktop Manager Do one of the following On the Toolbar click Desktop Manager On the Toolbar click Toolbar Settings ...

Page 192: ...wing z Fax Setup Click to set the preferences send fax receive fax and speed dial options z Address Book Click to set up the address information for each of your business and personal contacts z System Setup Click to set up system options for the Desktop Manager z Fax Log Click to review the history of your fax activity ...

Page 193: ...ing the Toolbar Based on your Toolbar settings the Toolbar may not automatically open in Windows where it can appear on either the Windows desktop or taskbar To use the Toolbar you need to open it when necessary To open the Toolbar On the Windows desktop click Start Point to Programs Then point to MultiPASS Suite Then click MultiPASS Toolbar To close the Toolbar 1 On the Windows taskbar right clic...

Page 194: ...ws taskbar right click the Toolbar icon 2 On the displayed menu click About n As an alternative for performing some of the tasks described for the Toolbar such as scanning to a particular destination you can use the Toolbar menus To do so On the Windows taskbar click or right click the Toolbar icon On the displayed menu click the desired command ...

Page 195: ...er or Document 7 8 z Emptying the Trash Folder 7 9 z Importing a Document 7 9 z Exporting a Document 7 10 z Attaching a Document to Electronic Mail Email 7 11 z Manipulating a Document in Document View 7 12 z Arranging Documents in Document View 7 12 z Scrolling Through a Multi page Document 7 13 z Removing a Page from a Document 7 13 z Splitting a Document 7 14 z Merging a Document 7 14 z Indexin...

Page 196: ...7 2 Working with Documents in the Desktop Manager Chapter 7 l Reverting to the Last Saved Version 7 62 l Printing the Document 7 62 l Adjusting the MultiPASS Viewer Default Options 7 64 ...

Page 197: ...ents as described in this chapter Selecting Documents in the Desktop Manager To work with a document you select it in the open folder while in either Document View or List View You can select one or more documents at a time for whatever task you need to perform To select a document With the folder open do one of the following For a single document click the document thumbnail or document name in t...

Page 198: ... want to print to select it Then click Print on the File menu z Drag the document to the Print button on the command bar 2 In the Print dialog box specify the print options and click OK Creating a Folder To better organise your documents in the Desktop Manager you can create additional folders You create additional folders in the Cabinet You can also create a folder within previously created folde...

Page 199: ...lders or place folders within folders you can navigate among your folders and documents just like you do in Windows Explorer To display the contents of a folder either double click it or click the next to the folder To collapse an open folder tree double click it or click the next to the folder Moving a Document You can move a document from A system defined folder to a user defined folder Asystem ...

Page 200: ... assigned the same name as the original document with an added unique number For example if you copy a document called Document the new copy will be named Document 1 To copy a document within the same folder 1 Open the folder with the document you want to copy 2 Select the document and then click Duplicate on the Edit menu or toolbar To copy a document from one folder to another 1 Open the folder ...

Page 201: ...x type the new name and click OK In Document View click the document thumbnail Then click the document name to position the insertion point Edit the name of the document as desired To rename a folder Do one of the following Click the folder Then on the File menu click Rename In the Rename dialog box enter the new name and click OK Click the folder name Enter the new name in the highlighted rectang...

Page 202: ...der Restoring a Deleted Folder or Document If a folder or document is in the Trash folder you can restore it If the location where you want to restore the folder or document already contains an item of the same name the item that you are restoring from the Trash folder is assigned a new name Folders and documents that have been deleted from the Trash Folder cannot be restored To restore a deleted ...

Page 203: ... the Trash folder and remove the documents no longer needed To empty the Trash folder Click Empty Trash on the File menu If prompted confirm that you want to empty the Trash folder Once emptied all documents are permanently removed from the Desktop Manager and your hard disk Importing a Document If you have a document residing on a disk you can import it into a user defined folder using the Deskto...

Page 204: ...ed drive and directory When you export a document you are actually saving a copy of the original document Documents can be exported as a TIFF BMP FPX PCX or JPEG file If you export a multiple page document each page must be exported as a separate document To export a document 1 Open the folder with the document you want to export 2 Select the document you want to export and then click Export on th...

Page 205: ...anager to an email message Your email application must be set as the system default MAPI client For details see your email application documentation The Desktop Manager opens your email application and attaches the selected document to a blank email message You cannot however open your email application from the Desktop Manager if you are not attaching a document When entering the email address yo...

Page 206: ...n manipulate your documents in a variety of ways For example you can arrange documents within a single folder in a preferred order remove a page from a document split a single document or merge one document with another Arranging Documents in Document View Adocument thumbnail in Document View retains its position until you rearrange it You can arrange one or more documents manually or automaticall...

Page 207: ...page number updates instantly To scroll through pages in a document For the selected document do one of the following Click the left and right scroll arrows displayed with the page numbers for the document Drag the scroll tab on the right side of the document Removing a Page from a Document You can remove the current top page of a document For example you may want to remove the cover page from a r...

Page 208: ...ge up to the page where the split occurred retains the original name The newly created document is assigned a new unique name which can be changed as desired To split a document 1 Scroll through to the page where you want to split the document The top page represents the first page for the newly created document 2 Click Split on the Edit menu or toolbar Merging a Document You can merge two documen...

Page 209: ...eria The Desktop Manager enables you to search for documents Automatically by date and time By document text and the text contained within the document if you enabled the Automatic Indexing option in the System Setup dialog box For details refer to the Setting Up System Options section of chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop Manager By creator owner or keyword for a...

Page 210: ...criteria For details about running the search see the Searching Your Documents section later in this chapter Setting Up the Search Index If you want to search your documents by a creator owner or keyword you must first create a search index Setting Up a Creator to the Index You can set up creators in your search index that correspond to the persons or companies that send you documents in the Deskt...

Page 211: ...2 and 3 for each creator you want to add 5 Click Close to close the Edit Creator List dialog box and save your index entries To change a creator In the Edit Creator List dialog box select the creator you want to change and click Change Edit the creator as desired and press Enter To remove a creator In the Edit Creator List dialog box select the creator you want to remove and then click Remove When...

Page 212: ...ropriate owner to each document you can then search your documents for those belonging to the specified owner To set up a document owner to the index 1 In the Desktop Manager point to Index By on the Tools menu and then click Owners 2 In the Edit Owner List dialog box click Insert 3 Type the name of the owner and then press Enter 4 Repeat steps 2 and 3 for each owner you want to add 5 Click Close ...

Page 213: ...ssage appears click Yes Setting Up Keywords to the Index You can set up keywords in your search index that correspond to important ideas or subjects in the documents you receive in the Desktop Manager such as faxes For example you may want to set up keywords for special projects you are negotiating After assigning the appropriate keywords to each document you can search your documents for those co...

Page 214: ...word you want to add 5 Click Close to save your entries and close the dialog box To change a keyword In the Edit Keyword List dialog box select the keyword you want to change and click Change Edit the keyword as desired and then press Enter To remove a keyword In the Edit Keyword List dialog box select the keyword you want to remove and then click Remove When the confirmation message appears click...

Page 215: ... 1 In the Desktop Manager select the document to which you want to assign index criteria 2 Click Manual Index on the Tools menu or toolbar 3 In the Manual Indexing dialog box assign the creator owner or keyword to your document based on the instructions in the following sections 4 Click Submit to save your index assignments Click Cancel to close the dialog box without saving your index assignments...

Page 216: ...ox select the creator you want to assign to the document To edit the Creator list click Edit List For procedures see the Setting Up a Creator to the Index section in this chapter 3 After assigning a creator click OK To assign an owner index entry 1 In the Manual Indexing dialog box click Owner ...

Page 217: ...e Select Owner dialog box select the owner you want to assign to the document To edit the Owner list click Edit List For procedures see the Setting Up an Owner to the Index section in this chapter 3 After assigning an owner click OK To assign a keyword index entry 1 In the Manual Indexing dialog box click Keywords ...

Page 218: ...the keyword list click Edit List For procedures see the Setting Up Keywords to the Index section in this chapter 4 After assigning the keywords click OK Displaying the Document If you want to view the document you can do so while assigning the search criteria Viewing at this point enables you to check whether you are assigning the search criteria to the right document To view the document In the M...

Page 219: ...and keyword When you run the search you determine which documents you want to search All the documents in the Desktop Manager Only the documents found from a previous search Only the documents you select before you begin the search The search is performed on all the folders in the Desktop Manager system as well as user defined folders The following procedures summarise how to search for documents ...

Page 220: ...ch See step 1 4 Click Search if you are satisfied with the criteria you specified and want to begin your search Click Reset to clear the dialog box of any previously entered criteria and re enter criteria 5 In the Search Result dialog box review the result of the search Any documents which match the specified search criteria are included in the result list Specifying Search Criteria To search for ...

Page 221: ...ick Clear z To change the list of creators click the Edit List For details see the Setting Up a Creator to the Index section in this chapter 3 After completing your selections click OK To search documents by owner 1 In the Search dialog box click Owner 2 In the Select Owner dialog box select the Owners by which you want to search and then click Add z To remove a selected owner select it in the ass...

Page 222: ...ter 3 After completing your selections click OK To search documents by text string 1 In the Search dialog box in the Text box type the text by which you want to search 2 Select the type of text match you prefer z Any Look for the specified text in any part of a word z Exact Look for exact text matches only z Start of Word Look for the specified text in the start of a word only 3 Select where withi...

Page 223: ...earch only the results of the last search you made Selected Items Search only those documents that are selected before you begin the search Reviewing the Results ofYour Search The results of your search appear as a list of documents that match the search criteria This list displays the document name and the folder in which the document can be found The list also shows how closely the document matc...

Page 224: ...n redisplay the result To redisplay the result of the last search Click Show Results on the Tools menu or toolbar Modifying a Document You can open a document to view its contents and then annotate it with notes highlighting stamps sticky notes or graphics line arrow rectangle circle Although you can save the document with the annotations they are only added markings placed on the original documen...

Page 225: ...ummarise the procedures for annotating a document For additional information refer to later sections in this chapter To open a document in the MultiPASS Viewer In the Desktop Manager do one of the following Double click the document Select the document you want to open and then click Open Document on the File menu Drag the document to the Open Document button on the command bar Sticky Note Highlig...

Page 226: ...nnotations with your document in the Desktop Manager To close the MultiPASS Viewer Click Exit on the File menu If you neglected to save your annotations you are prompted to do so before the program closes Features of the MultiPASS Viewer Window This section provides an overview on the basics of working with the MultiPASS Viewer window Detailed instructions for using the various commands and compon...

Page 227: ...n also be accessed by their corresponding buttons on the toolbar Some of the menu commands are also available on shortcut menus which are displayed by clicking the right mouse button in the MultiPASS Viewer window File Toolbar The File toolbar provides you quick access to commands needed to open save copy print and zoom a document Annotation Toolbox MenuBar Image Palette Document Display Area Stat...

Page 228: ...ox The Annotation toolbox enables you to add text and graphics to your document Annotations are integral elements of the document Unless you select to hide them they are sent with the document and can be printed edited and saved Previous Page Help Topics Zoom Redo Undo Crop Inplace Copy Print Save Open Next Page Annotations Straighten Zoom Move Lasso Select Brightness Contrast AutoColour Selection...

Page 229: ... the document that you are currently viewing Adjusting the Document Image With different tools in the MultiPASS Viewer you can adjust the size and image type of your document and the manner in which it appears Adjusting the Size of a Document Adjusting the size of a document can be useful in planning other tasks For example if a document consists solely of a large graphic you may want to reduce it...

Page 230: ...n adjust the type of image for the document display To adjust the image type 1 Point to Image Type on theAdjust menu 2 Select one of the following image types z True Colour True Colour images contain 8 bits per pixel for red green and blue channels Each pixel contains 24 bits z Greyscale Greyscale images contain 8 bits per pixel z Black and White Select one of the following Binary Images are one b...

Page 231: ...View menu point to Toolbars The options displayed with check marks beside them are currently displayed in the MultiPASS Viewer 2 Click the option that you want to show check mark displays or hide no check mark displays Adjusting the Orientation of the Document Display When creating or editing a document you may want to adjust your view of the document display You can rotate the base page clockwise...

Page 232: ... the system adjust the document image to its properly aligned position Adjusting the Display Size The MultiPASS Viewer provides you with different levels of magnification allowing you to work at the most comfortable size You can zoom in and out at predefined increments or specify a particular size or scale You can also use adjust the document image size so that the entire document is visible withi...

Page 233: ...o work on particular aspects of a document for example modifying a recurring graphic you can scroll through the document while maintaining a high level of magnification To scroll through a zoomed document 1 On the View menu click Show Navigator The Navigator window opens in the right corner of the screen Inside the Navigator a white rectangle indicates the area of your document that is currently i...

Page 234: ...sor to draw the appropriately shaped outline for the area you want to select Cropping a Document You can crop a document to any size that you select To crop a document 1 Select the area of the document to which you want the entire page to conform 2 Click Crop Inplace on the Edit menu or toolbar Making Image Adjustments Adjustment features allow you to make adjustments to the image including contra...

Page 235: ...l automatically Click Auto Level on the Adjust menu to adjust the colour level of your image To adjust the colour automatically Click Auto Colour on the Adjust menu to adjust the colour of your image Adjusting Brightness and Contrast You can adjust the brightness and contrast of a colour or greyscale image To adjust the brightness and contrast 1 Select the image or a portion of the image 2 Click B...

Page 236: ...right to increase contrast 5 When the current image appears as you want it click OK to accept the changes Click Cancel to abandon the changes Adjusting the Colour Balance You can adjust the colour components of an image by changing the level of red green and blue colours that make up the shades in your image To adjust the colour balance 1 Select the image or a portion of the image 2 Click Colour B...

Page 237: ... the Colour Balance dialog box move the Red Green and Blue sliders to the left for less colour to the right for more colour As you modify the image you can see the results in the image on the right 4 When the current image appears as you want it click OK to accept the changes Click Cancel to abandon the changes ...

Page 238: ...image contrast with Auto Level or the Brightness Contrast features When adjusting the image level these points define the lightest and darkest points of the range when you adjust the image contrast To set the black point and white point 1 Select the image or an image portion 2 On the Adjust menu click Black Point White Point 3 In the Black Point White Point dialog box click Black Point 4 Move the ...

Page 239: ...the point with the value closest to 100 Click the pixel 9 Click OK Blurring an Image You can blur the image to soften the edges and fields of a grainy colour or greyscale image Blur averages the colour values of adjacent pixels removing peaks to make the image smoother 1 Select the image or an image portion 2 On the Adjust menu click Blur 3 In the Blur dialog box move the Blur slider to the left f...

Page 240: ...e Adjust menu click Sharpen 3 In the Sharpen dialog box move the Sharpen slider to the left to sharpen less to the right to sharpen more As you move the slider the adjustments appear in the Current thumbnail 4 Click OK to accept the changes Click Cancel to abandon the changes Removing Noise You can remove noise or distortions from the image The Remove Noise filter averages the colour values of adj...

Page 241: ...nal thumbnail 3 Click OK to accept your changes Click Cancel to leave the image unchanged Removing Moire Patterns You can remove moire patterns from an image Because moire patterns are caused by the intersection of lines in two directions removing the pattern requires the following procedure to be performed twice resetting the angle option for each set of intersecting lines To remove moire pattern...

Page 242: ...anges to the Original thumbnail To better see your changes you can use the zoom buttons to magnify the thumbnails 5 Click OK to accept your changes Click Cancel to leave the image unchanged Removing JPEG Artifacts JPEG images that have been compressed using maximum compression may display scattered noise called JPEG artifacts around the image edges You can remove these distortions 1 Select the are...

Page 243: ... compare the changes to the Original thumbnail To better see your changes you can use the zoom buttons to magnify the thumbnails 4 Click OK to accept your changes Click Cancel to leave the image unchanged Removing Show Through Image show through is caused by patterns from the reverse side of a page showing through the original image You can remove image show through while preserving the image 1 Se...

Page 244: ...the slider to the left 4 Drag the Removal slider to the left to remove less show through to the right to remove more show through 5 Click OK to accept your changes Click Cancel to leave the image unchanged Removing Dust Even if you have carefully cleaned the original image there may be some dust on the image Dust leaves small spots on your image usually one or two pixels in size You can easily rem...

Page 245: ...the deviation of the dust from dark to light 5 Drag the Removal slider to the left to remove less dust or to the right to remove more dust Moving the slider to the right blends the dust more with the background colour that surrounds the dust As you drag the Removal slider your changes appear in the Current thumbnail You can compare the changes to the Original thumbnail You can also use the zoom bu...

Page 246: ...ick Remove Scanner Noise 3 In the Remove Scanner Noise dialog box select Vertical or Horizontal according to the direction of the streaks or bands 4 Drag the slider to the left to remove less noise to the right to remove more noise As you drag the slider your changes appear in the Current thumbnail You can compare the changes to the Original thumbnail You can also use the zoom buttons to magnify t...

Page 247: ...ize a colour or special effect it affects the entire note If you change any of the attributes while editing a note or while the note is selected it changes all the text in the note To add text to the document 1 Click the Annotations button on the Image palette 2 In the Annotation toolbox click the Text button and drag the cursor to draw an appropriately sized square or rectangle in the document di...

Page 248: ...le size and effects Additionally you can also select a set of font properties to be used as defaults whenever font properties are not customised for a particular tool To set font defaults 1 Click Select Font on the Annotation menu 2 In the Font dialog box select your preferred options Then click OK Adding a Sticky Note Rather than add text directly to a document as you do with the Text tool you ca...

Page 249: ...In the Annotation toolbox with the Selection tool selected double click the sticky note The cursor changes to an insertion point 2 Edit the text as needed 3 Click anywhere outside the sticky note to save your changes To change the font and colour 1 Select the sticky note 2 To set font properties for the text on theAnnotation menu click Select Font In the Font dialog box select the font attributes ...

Page 250: ...mp library and click Open 4 If you have multiple graphics you want to add repeat step 3 To insert a stamp on the document 1 In the Select Stamp dialog box click the graphic you want to insert into the document and click OK 2 In the MultiPASS Viewer click the Stamp tool on theAnnotation toolbox 3 Click the mouse at the location where you want to place the graphic in the document display area Creati...

Page 251: ...p click Date Acode representing the date appears in the upper box and the date is viewable in the lower preview box z To add the current time to the stamp click Time Acode representing the time appears in the upper box and the time is viewable in the lower preview box z To change the font and text characteristics of the text click Font In the Font dialog box specify your desired font type style si...

Page 252: ...tamp in the layout area To edit a text stamp 1 Click Select Stamp on the Annotation menu 2 In the Select Stamp dialog box click the Text Stamp tab 3 On the Text Stamp tab click the stamp you want to edit and then click Edit 4 In the Text Stamp Edit dialog box modify the text and click OK 5 In the Select Stamp dialog box click OK to save your changes and close the dialog box To remove an image or t...

Page 253: ...desired colour 3 Drag the cursor over the area you want to highlight When you release the mouse button the highlight is completed Creating a Drawing Graphic You can also annotate a document with one or more drawing objects that include a straight line a single headed arrow a hollow rectangle and a hollow circle or ellipse When you draw the object you can select the colour line thickness and style ...

Page 254: ...tton in the Annotation toolbox Then click the annotation To select multiple annotations With the Selection button selected hold down the Shift key and click each annotation You cannot resize an annotation using this method Moving an Annotation You can move an annotation from one position to another To move an annotation Select the annotation and drag it to the desired location Resizing the Annotat...

Page 255: ...n also centre the annotations horizontally with one another in a row or vertically with one another in a column To align annotations 1 Select the two or more annotations you want to align 2 Point to Align on the Annotation menu Then select the desired alignment Copying a Field or an Annotation You can copy a field or graphic item and paste it into another Windows application which supports a Paste...

Page 256: ...version Click Revert to Original on the File menu Printing the Document You can print a copy of the document currently open in the MultiPASS Viewer with or without any annotations you may have created Prior to printing you can specify certain print setup options To define the print setup 1 On the File menu click Print Setup 2 In the Print Setup dialog specify your print options and click OK To pri...

Page 257: ...ents in the Desktop Manager 7 63 Working with Documents in the Desktop Manager 2 In the Print dialog box specify the desired print options and click OK To preview the document before printing 1 Click Print Preview on the File menu ...

Page 258: ...k in the MultiPASS Viewer you can change options that affect the view and scale of the open document To adjust default options 1 Click Preferences on the File menu 2 In the Preferences dialog box set the following options z Set the unit of measurement to Pixels Inches or Centimetres from the list z Click theAutomatically Fit Window to Image option to automatically resize the window to your image w...

Page 259: ...Chapter 7 Working with Documents in the Desktop Manager 7 65 Working with Documents in the Desktop Manager ...

Page 260: ...7 66 Working with Documents in the Desktop Manager Chapter 7 ...

Page 261: ...p Fax Preferences 8 3 z Setting Up Send Fax Options 8 4 z Setting Up Advanced Send Fax Options 8 6 z Setting Up Receive Fax Options 8 9 z Setting Up Advanced Receive Fax Options 8 11 z Setting Up Speed Dial Assignments 8 15 Setting Up System Options 8 17 Using the Launcher 8 19 Making a Phone Call from the Desktop Manager 8 23 Using the MultiPASS Status Monitor 8 24 z Using the Minimised Status Mo...

Page 262: ...ltiPASS printer or in the Desktop Manager be aware of the following Any option setting you make on the MultiPASS printer does not appear in the Desktop Manager Setup Options dialog box Any change you make to an option in the Desktop Manager overrides the corresponding setting you may have made on the MultiPASS printer device itself Therefore before you make changes to these option settings decide ...

Page 263: ...e appropriate setup tab specify your changes 4 To save changes and close the dialog box click OK When prompted select whether or not you want to overwrite the settings on your MultiPASS printer To exit the dialog box without saving your changes click Cancel When you save your changes MultiPASS printer setup options are saved in the Desktop Manager as well as on the MultiPASS printer Setting Up Fax...

Page 264: ...set the volume level of the various sound components of your MultiPASS printer to best suit your office environment Colour Copy Media Click the type of paper you will be using in your MultiPASS printer to copy colour images and documents This option enables your MultiPASS printer to optimise the quality of the copy produced based on the type of paper being used Bottom Margin Click the size of the ...

Page 265: ...en you installed the Desktop Manager Phone Line You can specify the dialling method the MultiPASS printer uses touch tone or rotary pulse You can also specify any prefix used to access an outside phone line usually 9 Automatic Retries You can specify the number of retries the system should attempt when sending a fax transmission and the length of time between each retry Automatic Report You can sp...

Page 266: ...nd not for faxes sent with your computer or colour faxes Restoring the Default Settings If you want to restore the option default settings after making changes click Use Defaults Setting Up Advanced Send Fax Options You can change the following options by clicking Advanced on the Send Fax tab Speed You can set the transmission speed used to send faxes The higher the setting the faster the transmis...

Page 267: ...he alarm after the MultiPASS printer has received or sent a fax if the telephone is off hook Contrast You can select a setting that determines the level of contrast in the faxes you send The Standard setting is usually appropriate for most documents However based on the lightness or darkness of your original fax document you may prefer to lighten or darken the contrast for the fax transmission Pos...

Page 268: ... box you enter the prefix M Key United Kingdom only E Key Spain only You may be planning on using an alternative long distance phone service such as 2300 Service of Mercury Communications for sending PC faxes In this case you use the M Key E Key options to do the following z Set up the appropriate button on your MultiPASS printer to turn the connection to the alternative service on and off For det...

Page 269: ...and off The Phone Lock option does not affect incoming phone calls or faxes To turn Phone Lock on you select Lock In the Phone Lock Unlock Password dialog box you enter the password you want to use To turn Phone Lock off you select Unlock When prompted you enter the password to allow your change To change a password previously defined click Change Password In the Change Password dialog box you ent...

Page 270: ...ving a call either as a fax or telephone call z Automatically receive only fax calls z Require you to manually answer the incoming call and then set the MultiPASS printer for an incoming fax z Automatically receive a call with your answering machine Answer Silent Receive You select this option to set the MultiPASS printer not to ring for an incoming fax Answer Number of Rings If you cleared the Si...

Page 271: ...tiPASS printer is not ready for example if the printer is out of paper If you choose to receive the faxes into memory the incoming faxes are saved until you are able to print them If you choose to not to receive faxes only the first fax that encounters the error is saved No subsequent incoming faxes are saved in memory It is recommended that you set your system to receive faxes into memory Report ...

Page 272: ...ce system and line errors when receiving a fax With this option selected the system checks each incoming fax for lost data If data has been lost from a portion of a page the system receives that portion again after confirming that all data within that portion can be received successfully Ink Toner Saver You can select this option if you want to print documents in the Desktop Manager using a reduce...

Page 273: ...ate amount of time the MultiPASS printer should ring Ring Tone You can set the volume level of the ring tone Default Action If No Answer to Telephone You set this option to Receive if you want the MultiPASS printer to handle an incoming call detected as a telephone call that is not answered as an incoming fax If no fax is received the line is then disconnected If you set this option to Disconnect ...

Page 274: ...elephone extension to receive a fax if an incoming call is ringing on the MultiPASS printer If you select this option you must assign a remote identification number that signals the MultiPASS printer to receive the fax Remote ID Number If the Remote Receive option is selected you assign the identification number you will use to set the MultiPASS printer to receive a fax ...

Page 275: ...sired individual to speed dial codes If the recipient has not yet been set up in the Address Book you can add the recipient while creating speed dial assignments You can also set up a group speed dial by assigning two or more individual speed dial assignments to a single speed dial assignment For reference you can print the list of speed dial assignments to display near the MultiPASS printer Assig...

Page 276: ...idth of the columns on the list the first and last names of an address book entry may not fully appear To add a recipient to the Address Book 1 Click New 2 In the Individual Entry dialog box complete the appropriate information for the recipient and then click Add For detailed instructions on completing the Individual Entry dialog box refer to Chapter 5 PC Faxing Defining a Group Speed Dial Code T...

Page 277: ...desired recipients are included in the Members list 5 To remove a member from the group select the member in the Members list and click Remove 6 When all the desired members are listed in the Members list click OK to save your group To close the dialog box without saving your group click Cancel Setting Up System Options The Desktop Manager contains system setup options that define certain general ...

Page 278: ...at documents you want to display or hide document annotations on printed pages email attachments files exported to Windows or sent faxes z Email Attachments You can specify the format you want to use for colour and monochrome document email attachments such as BMP JPG or TIF z Confirm Before Deleting Select Confirm before Deleting to display a confirmation message before deleting a document ...

Page 279: ...cument from a folder in the Desktop Manager to the Paint icon starts the Paint application and displays the selected document in a BMP file format When you launch a document a copy of the document appears in the application with a system assigned name If you save the document it is saved with the system assigned name in your C Windows Temp folder if you are using Windows 95 98 or your C Temp folde...

Page 280: ... To start another application with the Launcher On the command bar click the application button Adding Applications to the Launcher If you have another application that you would like to start from the Desktop Manager you can add the application to the Launcher You can add any application by adding its executable file EXE to the Launcher To add an application 1 In the Desktop Manager click Launche...

Page 281: ... File box enter the path and file name for the application EXE file To locate a file click Browse In the Browse dialog box select the path and EXE file you want to add to the Launcher and then click Open 4 In the Edit Launcher Item dialog box in the File Type Conversion list select the file type in which you want documents to appear 5 Click OK to close the Edit Launcher Item dialog box 6 Click OK ...

Page 282: ... Launcher Setup on the Setup menu 2 To rearrange the order of the Launcher application buttons on the command bar In the Launcher Setup dialog box select the application in the list and click Move Up or Move Down The application is repositioned in the list thereby determining the order on the command bar 3 To change the application setup properties In the Launcher Setup dialog box select the desir...

Page 283: ... selected the TelephoneAttached to Unit option on the Preferences tab in the Fax Setup dialog box in the Desktop Manager You can place a call to any individual you want whether or not the individual has been set up in the Address Book At the time you are attempting to make your call you can also set up an individual in the Address Book To place a phone call from the Desktop Manager 1 Click Phone o...

Page 284: ...lling Phone dialog box displays you are prompted to pick up the extension telephone receiver 6 When you have completed your call click Exit Using the MultiPASS Status Monitor The MultiPASS Status Monitor is required for controlling and tracking the current status of the MultiPASS printer incoming and outgoing faxes print and scan jobs and any error conditions needing your attention With the instal...

Page 285: ...the Status Monitor window and open the Desktop Manager To display the menu on the minimised Status Monitor Right click the MultiPASS Status Monitor icon To open the Status Monitor window from the icon Click Restore on the Status Monitor menu To open the Desktop Manager from the Status Monitor icon Click Go To Manager on the Status Monitor menu To specify the Status Monitor as the top window Click ...

Page 286: ...ton in the MultiPASS Status Monitor window To open the Desktop Manager In the window title bar click the Desktop Manager button Or click Go To Manager on the Status Monitor menu To specify the Status Monitor as the top window ClickAlways On Top on the Status Monitor menu To reconnect the MultiPASS printer and Desktop Manager if previously disconnected Click Reconnect on the Status Monitor menu To ...

Page 287: ...umber of the page currently being faxed Receiving Fax This status indicates the MultiPASS printer is receiving a fax document The Status Monitor window displays the fax number or name of the sender if available and the number of the page currently being received Attention Needed This status indicates the MultiPASS printer needs your attention for situations such as the MultiPASS printer being out ...

Page 288: ...ystem automatically detects if a different device is connected to the port and stops any communication between the MultiPASS printer and Desktop Manager Later when you reconnect the MultiPASS printer you must restart the communication between the MultiPASS printer and the MultiPASS system on your computer To disconnect the MultiPASS printer 1 Turn off your computer 2 Unplug your computer from all ...

Page 289: ... 2 2 If not currently open open the MultiPASS Status Monitor window If the MultiPASS Status Monitor is already open display the Status Monitor menu and click Reconnect Removing the Desktop Manager If you are planning on reinstalling the MultiPASS Desktop Manager you must first remove the current installation of the software n If you are using Windows NT you must log on as Administrator or have Adm...

Page 290: ...ows desktop click Start and then point to Settings 2 On the Settings menu click Printers 3 In the Printers dialog box click the Canon MultiPASS printer icon and press the Delete key Repeat this step for the Canon MultiPASS fax icon To remove the Desktop Manager 1 Close the MultiPASS Desktop Manager and all of its components such as the Send Fax Manager and MultiPASS Toolbar 2 Close the MultiPASS S...

Page 291: ... choose to remove the ODBC interface z When prompted choose to remove ScanGear for MultiPASS To complete the removal process Once you have deleted the printer and fax drivers for Windows 95 98 and the Desktop Manager be sure to restart the computer Reinstalling the Desktop Manager You use the same instructions for reinstalling as described in Chapter 2 Installing the Desktop Manager Software ...

Page 292: ...with your MultiPASS printer MultiPASS Printer Cannot Be Initialised 9 2 MultiPASS Service Cannot Be Restarted Windows NT only 9 2 FaxesAre Not Being Sent Correctly 9 3 FaxesAre Not Being Received Correctly 9 4 ImagesAre Not Scanning Properly 9 6 Documents Are Not Being Copied 9 6 DocumentsAre Not Printing Correctly 9 7 Paper Is Not Loading Correctly 9 9 The Print Quality Is Not Satisfactory 9 10 ...

Page 293: ...lel port Remove any switch boxes zip drives tape backups docking stations or scanners from the parallel port if necessary Check both ends of the printer cable to be sure that it is securely fastened MultiPASS Service Cannot Be Restarted Windows NT only Is there a message indicating that the device is not found If you receive a message indicating that the MultiPASS device cannot be found be sure th...

Page 294: ...ou can lose information registered in memory Try using it again Did a document not feed correctly through the automatic document feeder Remove the document stack it and feed it into the unit again Are errors being reported when you send a fax Use the operation panel user menu to turn on ECM sending ECM sending or receiving should help with problems due to poor telephone lines However you might hav...

Page 295: ... the MultiPASS printer Faxes Are Not Being Received Correctly Is the operation panel blank You might have a power problem Check that the power cord is plugged securely into the unit and that your electrical source is OK Is the MultiPASS printer warm to the touch The unit might have overheated and shut down Turn the unit off and let it cool down for several minutes but less than one hour or you mig...

Page 296: ...ing Your ink cartridge might be out of ink Change the ink cartridge Check your paper supply Be sure you are using paper that meets the paper requirements for this unit Is the quality of the received fax poor Remember the sending fax machine usually determines document quality Ask the other party to check that their top cover and scanning glass are clean Does the MultiPASS printer continue to ring ...

Page 297: ...scanning speed and throughput increases For details on using ECP refer to your user documentation or contact technical support for your computer Documents Are Not Being Copied Is the operation panel blank You might have a power problem Check that the power cord is plugged securely into the unit and that your electrical source is OK Is the MultiPASS printer warm to the touch The unit might have ove...

Page 298: ...d Check Paper Size If you are printing from a Windows application the print setup options may be conflicting Make sure that the selected paper sizes correspond in the following MultiPASS printer paper feeder The paper in the MultiPASS printer multipurpose tray must be the same size as the settings you have selected whether it feeds manually or automatically Desktop Manager In the Desktop Manager o...

Page 299: ...have the Windows Printing System or other bi directional device such as a later model laser printer installed on your computer and you are attempting to use the same port on which you also have the MultiPASS printer connected Be sure that the MultiPASS printer is the only device configured to a particular port The MultiPASS printer operates properly only with a dedicated parallel port Are more cop...

Page 300: ... the right hand window pane 6 On the Edit menu click Modify 7 In the Edit String dialog box in the Value Data box enter the desired printer port such as 1 or 2 Then click OK 8 Close the Registry Editor window 9 Restart your computer Paper Is Not Loading Correctly Does paper not load into the unit The multipurpose tray might contain too many sheets or paper might not be inserted all the way into th...

Page 301: ...ultipurpose tray Check that margins and paper size are set correctly in your printing application Is printing not clear Check to see if you are printing using the Draft print quality option Do fonts not print smoothly Bitmapped fonts designed for dot matrix printers will not look smooth when printed by high resolution printers such as the MultiPASS printer Choose another font Make sure you install...

Page 302: ...an entry in the Address Book or making a phone call you use only the following characters Character Description 0 to 9 Dialling digits p Pause P Last Pause T Tone switch over function DT detection function Europe only R PSTN PBX switchover function Europe only E Econophone function Spain only M Mercury function UK only Space Display only characters Space cannot be used at the beginning of a number...

Page 303: ...ws 95 98 and MultiPASS Suite installation disks available for use during the setup The following procedures are based in part on information from the Microsoft Knowledge Base Articles Q154291 and Q174333 located on the Microsoft web site www microsoft com Preparing to Share Your Printer Cross Platform Before you begin the actual setup you need to prepare certain files for sharing your printer cros...

Page 304: ...9 cab d win95 extract exe e d win95 win95_10 cab Setting Up the MultiPASS Printer for Sharing Once you have extracted the appropriate cabinet files you are ready to setup your MultiPASS printer for sharing To set up the MultiPASS printer for sharing 1 On the MultiPASS server system on the Windows taskbar click Start 2 On the Start menu point to Settings Then click Printers 3 In the Printers window...

Page 305: ...sk1 folder z When the system Add Printer Wizard prompts you for your printer model select your model of the MultiPASS printer for example C80 z When prompted for the CANONBJ HLP file browse your MultiPASS Suite disk for the file in the Setup English win95 WinBJ A Disk1 folder z When prompted for the DLL file browse your MultiPASS Suite disk for the file in the Setup English win95 WinBJ A Disk2 fol...

Page 306: ...ines 128 symbols using 7 binary bits and 1 parity bit Automatic feed Method by which paper can be fed into the printer when the built in paper feeder is used B Bi directional parallel interface port An interface connection that is capable of both sending and receiving information For example when you print or send a PC fax from your computer information is sent from your computer to the MultiPASS ...

Page 307: ... colour in black and white as a result of different intensities of black L Landscape orientation The horizontal orientation of your document or image across the length of the page The term landscape is derived from pictures of the landscape which are usually horizontal in format M MAPI Acronym for Messaging Application Program Interface P Paper feed Movement of a sheet of paper into the printer s ...

Page 308: ...ut image data directly from any source for example desktop and handheld scanners video capture boards digital cameras and other imaging equipment without requiring you to switch out of the application It provides compatibility between image input devices and applications by acting as the liaison between hardware devices and software applications Because your MultiPASS printer supports TWAIN you ca...

Page 309: ...Needed status for the MultiPASS Server 8 27 Auto print mode Win95 98 3 7 B Background Printing print option Win95 98 3 22 banner printing Win95 98 3 20 printing WinNT 3 45 Banner Printing print option Win95 98 3 19 print option WinNT 3 44 BJ Cartridge print mode Win95 98 3 8 3 10 print mode WinNT 3 36 black and white scan setting options 6 14 black point adjusting 5 52 7 44 blurring an image descr...

Page 310: ...reating a new 5 34 deleting 5 66 designing for a fax 5 31 editing an existing 5 63 previewing 5 8 renaming 5 64 reverting to last saved 5 64 Cover Page Designer overview of the window features 5 32 creator assigning index criteria 7 21 searching documents by 7 27 setting up a search index 7 16 cross platform sharing the printer B 1 custom paper size defining on the Toolbar 6 36 custom print mode s...

Page 311: ... 8 manipulating a document 7 12 Draft print mode Win95 98 3 8 print mode WinNT 3 34 draw graphic adding to a document 5 40 7 59 dust removing 5 59 7 50 E email attaching a document 7 11 mailing a fax document described 5 5 sending as a fax 5 66 Enlarge Reduce print option WinNT 3 44 envelopes printing guidelines 3 2 Error Warning status for the MultiPASS Server 8 27 exporting a document described ...

Page 312: ...e Address Book 5 25 described for the Address Book 5 22 using when sending a fax 5 26 H Halftoning print mode Win95 98 3 11 print mode setting WinNT 3 36 halftoning method selecting when printing Win95 98 3 11 selecting when printing WinNT 3 36 highlighting a document in the Document Viewer 5 62 7 59 histogram tone levels adjusting for scans 6 24 I Idle status for the MultiPASS Server 8 27 image q...

Page 313: ...on on the toolbar 6 35 List View described 4 9 M Main tab print options Win95 98 3 6 print options WinNT 3 32 manipulating a document in Document View 7 12 Matching print mode colour WinNT 3 38 Media Type print mode Win95 98 3 8 3 10 print mode WinNT 3 36 merge two documents 7 14 mirroring a scan image explained 6 18 moire patterns removing 7 47 moving a document 7 5 multi page document scrolling ...

Page 314: ...rint option Win95 98 3 19 Page Order print option Win95 98 3 23 page removal in a document 7 13 Page Size print option Win95 98 3 18 Pages print option Win95 98 3 23 Palette print option stamp Win95 98 3 28 Paper Feed print mode Win95 98 3 10 paper options setting when printing Win95 98 3 18 setting when printing WinNT 3 43 Paper Size print option WinNT 3 43 paper size assigning with the paper tra...

Page 315: ...r settings Win95 98 3 12 colour settings WinNT 3 36 creating a custom Win95 98 3 9 creating a custom WinNT 3 34 deleting a custom Win95 98 3 16 deleting a custom WinNT 3 41 editing a custom Win95 98 3 15 editing a custom WinNT 3 40 quality settings Win95 98 3 9 quality settings WinNT 3 35 retrieving as a file WinNT 3 42 saving a custom Win95 98 3 14 saving a custom WinNT 3 39 saving as a file Win9...

Page 316: ...ed 5 55 7 47 removing noise described 5 55 7 46 removing scanner noise described 5 60 7 52 removing show through described 5 57 7 49 renaming a document 7 6 a folder 7 6 resolution defining on the Toolbar 6 34 restarting MultiPASS connection 8 29 restoring a document 7 8 Retry status in the Send Fax Manager 5 18 Reverse Order print option Win95 98 3 22 reversing scan tone explained 6 17 rotating a...

Page 317: ...th the Toolbar 6 30 scanning status for the MultiPASS Server 8 27 schedule a PC fax for sending 5 19 Scheduled status in the Send Fax Manager 5 18 scheduling a PC fax for sending 5 19 scrolling through a multi page document 7 13 search index assigning criteria to documents 7 21 creator index entry 7 21 displaying the document 7 24 keyword index entry 7 23 owner index entry 7 22 search results 7 29...

Page 318: ...text print option Win95 98 3 26 Stamp Text print option Win95 98 3 26 Status bar ScanGear window 6 4 status bar in the Document Viewer 7 35 overview for the Desktop Manager 4 6 status messages for the MultiPASS Server 8 27 Status Monitor See MultiPASS Status Monitor sticky note adding 5 61 7 54 editing text 5 61 7 55 Stopped status in the Send Fax Manager 5 18 Super Photo print mode Win95 98 3 8 p...

Page 319: ...7 34 overview for the Desktop Manager 4 4 5 17 ScanGear window 6 3 ToolTips available for the Desktop Manager 4 4 Trash folder overview 4 8 True Type Font print option stamp Win95 98 3 26 U uninstall Desktop Manager 8 29 user defined folder described 4 8 using the Launcher described 8 19 V variable fields adjusting the appearance 5 41 inserting when creating a new cover page 5 36 variables bin des...

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