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Canon iR2016 Series, Facsimile Manual

The Canon iR2016 Series is a versatile and reliable printing solution designed for small businesses and home offices. With its user-friendly interface and easy operation manual, anyone can easily navigate through its features. Download the free manual from manualshive.com to maximize your printing experience effortlessly.

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CHAPTER

2-1

2

Basic Sending Methods

This chapter explains how to dial and send fax documents, and how to specify, edit, and erase 
speed dialing destinations.

Dialing Methods  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Regular Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

One-Touch Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Manual Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Storing Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

One-Touch/Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Registering Group Dialing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18

Changing or Deleting an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Changing or Deleting an Entry for One-Touch/Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . .2-21

Changing or Deleting an Entry for Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-23

Summary of Contents for iR2016 Series

Page 1: ...Facsimile Guide Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENGLISH ...

Page 2: ......

Page 3: ...iR2020 iR2016 Facsimile Guide ...

Page 4: ...on Guide CD ROM Basic Information User s Guide Basic Operations Troubleshooting Reference Guide CD ROM Copying Instructions Copying Guide CD ROM Fax Instructions Facsimile Guide This Document CD ROM Setting Up the Network Connection and Installing the CD ROM Software Network Quick Start Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Netw...

Page 5: ...Instructions UFR II Driver Guide CD ROM Fax Driver Installation and Instructions Fax Driver Guide CD ROM To view the manual in PDF format Adobe Reader Adobe Acrobat Reader is required If Adobe Reader Adobe Acrobat Reader is not installed on your system please download it from the Adobe Systems Incorporated website ...

Page 6: ...Lists Troubleshooting Machine Settings Appendix Includes the specifications glossary and index Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please ...

Page 7: ...ice xii R TTE Directive xii Super G3 xii Trademarks xiii Copyright xiii Disclaimers xiii Chapter 1 Before You Start Using This Machine What This Machine Can Do 1 2 Overview of the iR2020 iR2016 1 4 Control Panel Parts and Functions 1 5 Standby Display 1 8 Using the Menus and Control Panel Keys 1 9 Entering Characters 1 11 Alphanumeric Characters 1 11 ...

Page 8: ...ientation 1 32 Platen Glass 1 34 Feeder DADF P1 1 37 Canceling Send Jobs 1 40 Using the Stop key 1 40 Using the System Monitor Key 1 41 Chapter 2 Basic Sending Methods Dialing Methods 2 2 Regular Dialing 2 3 One Touch Speed Dialing 2 5 Coded Speed Dialing 2 7 Group Dialing 2 8 Address Book 2 10 Manual Redialing 2 12 Storing Destinations 2 14 One Touch Coded Speed Dialing 2 14 Registering Group Dia...

Page 9: ...ion Results 3 23 Chapter 4 Receiving Faxes Receiving Faxes While Performing Other Tasks 4 2 Receiving Documents 4 3 Available Paper Sizes 4 3 Reception Process 4 4 Printing Methods 4 5 When the Machine Runs Out of Toner 4 8 Printing Documents Received in Memory When a Problem Occurs 4 10 Canceling Receiving 4 11 Using the Stop Key 4 11 Using the System Monitor Key 4 11 Chapter 5 Checking Changing ...

Page 10: ...rinting Received Documents 6 24 Printing in Reduced Form 6 24 Two Sided Printing 6 27 Chapter 7 System Manager Settings Communications Settings 7 2 Setting the Send Receive Start Speed 7 2 Memory Lock for Received Documents 7 3 Dialing Through a Switchboard 7 7 Chapter 8 Reports and Lists Summary of Reports and Lists 8 2 Adjusting the ACTIVITY REPORT 8 3 Adjusting the TX REPORT Setting 8 6 Adjusti...

Page 11: ... a Loss of Power Occurs 9 19 Chapter 10 Machine Settings Accessing the Machine Settings 10 2 Menu Descriptions 10 3 COMMON SETTINGS 10 3 FAX SETTINGS 10 4 ADDRESS BOOK SET 10 9 TIMER SETTINGS 10 11 REPORT SETTINGS 10 11 SYSTEM SETTINGS 10 13 Chapter 11 Appendix Specifications 11 2 Super G3 FAX Board 11 2 Glossary 11 3 Index 11 13 ...

Page 12: ...ndicates a warning concerning operations that may lead to death or injury to persons if not performed correctly In order to use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions IMPORT...

Page 13: ... displayed when the iR2016 has the following optional equipment attached to it Fax Panel A1 Feeder DADF P1 Super G3 FAX Board T1 Finisher U1 Additional Finisher Tray C1 and Cassette Feeding Module J1 Control Panel Keys Key icon Key Name Example Start Stop Facsimile Control Panel Keys Key Name Example Coded Dial Address Book Hearafter the following name substitutions take place Transmission Sending...

Page 14: ...move to another EU country and are experiencing trouble please call the Canon Help Desk For Europe Only Canon Inc Canon Europa N V Super G3 is a phrase used to describe the new generation of fax machines that use ITU T V 34 standard 33 6Kbps modems Super G3 High Speed Fax machines allow transmission time of approx 3 seconds per page which results in reduced telephone line charges Approx 3 seconds ...

Page 15: ...recording or by any information storage or retrieval system without the prior written permission of Canon Inc Disclaimers The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITN...

Page 16: ...xiv ...

Page 17: ... 1 9 Entering Characters 1 11 Alphanumeric Characters 1 11 Things You Must Do Before Using This Machine 1 14 Connecting the Telephone Line 1 16 Selecting the Type of Telephone Line 1 17 Setting the Display Language 1 18 Setting the Current Date and Time 1 19 Registering Your Machine s Fax Telephone Number 1 23 Registering the Unit s Name 1 25 Flow of Sending Operation 1 27 Placing Originals 1 32 D...

Page 18: ...simile Control Panel you will be able to utilize the many Fax functions of the machine Super G3 Fax Function This machine s Super G3 fax function is compatible with most Super G3 fax machines used in office environments Compared to ordinary fax machines Super G3 enables high speed fax transmissions which results in reduced transmission costs Send ...

Page 19: ... Memory Received fax documents can be stored in memory instead of being printed You can also specify the time when received documents are stored in memory by specifying the timer setting Faxing from Your Computer You can use the fax function from a computer when you install the Fax Driver in it For details on how to send documents and specify various setting for faxing documents see Chapter 3 Fax ...

Page 20: ...art Using This Machine 1 Overview of the iR2020 iR2016 If you press FAX on the control panel the machine switches to fax mode The Fax function enables you to scan documents and send them to specified destinations via fax Original Group Fax Scan Fax ...

Page 21: ...aper source b Paper Select Indicator Indicates the selected paper source c Jam Location Indicator Indicates the locations of paper jams d Density Key Press to adjust the fax scan density e Collate Staple Key Press to collate or staple copies f LCD Display Displays messages settings and the job status g Image Quality Key Press to select the image quality best suited to the quality of your originals...

Page 22: ...when the machine is performing operations When the Processing Data indicator maintains a steady green light fax data is stored in memory v Different Size Originals Key Press to specify the Different Size Originals mode For more information see Chapter 2 Special Copying Features in the Copying Guide w Additional Functions Key Press to specify additional functions x 2 on 1 Key Press to specify the I...

Page 23: ...gh a switchboard PBX f Redial Pause Key Redial the previous number that was dialed manually using the numeric keys Press to insert a pause between digits or after the entire fax number g Coded Dial Key Press Coded Dial followed by a three digit code to dial the telephone number registered for coded speed dialing h Address Book Key Press to search for names or fax numbers registered for speed diali...

Page 24: ...play The standby display differs depending on which mode is selected The standby display in the fax mode is as follows Fax Mode NOTE For more information on the standby display see Chapter 5 Customizing Settings in the Reference Guide Receive Mode Image Quality Date Time ...

Page 25: ...mode is set and you do not press a key or operate the machine for a specified period of time the machine will return to the standby display automatically You will have to start the procedure from the beginning For more information on the Auto Clear mode See Chapter 5 Customizing Settings in the Reference Guide 1 Press Additional Functions 2 Press or to display the desired menu item press OK NOTE D...

Page 26: ...gh the menu items press OK to go to the next level 4 Press Stop to return to the standby display NOTE If you do not press a key for two minutes the machine automatically returns to the Standby display For more information on the Auto Clear Time mode see Chapter 5 Customizing Settings in the Reference Guide OK ...

Page 27: ... corner of the LCD display tells you the entry mode Alphanumeric Characters Example Enter EUROPE 1 Press Tone to change the entry mode to A The entry mode changes everytime you press Tone as follows A uppercase characters a lowercase characters 1 numeric characters NOTE The numeric keys are clearly located with one number and some letters Display Entry Mode What it does A Text Enables you to enter...

Page 28: ...ROPE Press repeatedly until an upper case E appears Press until U appears Press until R appears Press until O appears Press until P appears Press until E appears EUROPE is displayed Key Characters _ ABCabc DEFdef GHIghi JKLjkl MNOmno PQRSpqrs TUVtuv WXYZwxyz 2 3 ABC DEF JKL GHI MNO TUV PQRS WXYZ 4 5 5 6 7 8 9 0 1 T 2 ABC 1 SYMBOLS 1 2 ABC 3 DEF GHI 4 JKL 5 5 MNO 6 PQRS 7 TUV 8 WXYZ 9 _ l 2 3 ABC D...

Page 29: ...o position the cursor under the incorrect character press Clear to delete the incorrect character enter the correct characters To delete all of the entered characters press and hold Clear The available entry modes and the maximum number of characters that you can enter vary depending on the types of entries you are making 4 When you have entered all the characters press OK OK ...

Page 30: ...before the machine is used for sending operations IMPORTANT If you attempt to use the machine without registering the necessary information correctly the machine may not function properly Setting the Telephone Line Type To set the type of telephone line connected to the machine check whether it is a rotary dial rotary pulse or a touch tone type and make the correct setting See Selecting the Type o...

Page 31: ...e of the transmission are recorded Fax Number Your machine s fax number is recorded Unit Name TTI Transmit Terminal Identification The name registered as the sender s name is recorded Page Number The current page number in a sent document is recorded NOTE You can set the machine so that the sending record is not printed See Printing the TX Terminal ID on p 6 10 If the machine is set so that the se...

Page 32: ...sing This Machine 1 Connecting the Telephone Line Before turning the power ON connect the telephone line to the machine Connect one end of the telephone line to the LINE connector and then connect the other end of the telephone line to your telephone wall jack Line Jack ...

Page 33: ...ns you must know if the machine is connected to a tone or rotary pulse line This machine can be set to operate with either type of telephone line If this setting is incorrect you will be unable to communicate with other machines Be sure to check the type of telephone line that you are using and make the correct setting Use this procedure to witch the fax setup between the tone and pulse dialing NO...

Page 34: ...he telephone line type press OK You can select from the following TOUCH TONE for tone dialing ROTARY PULSE for pulse dialing The telephone line type is set 6 Press Stop to return to the standby display Setting the Display Language If you want to switch the Display Language select the language you want under DISPLAY LANGUAGE in COMMON SETTINGS See 12 DISPLAY LANGUAGE of Menu Descriptions on p 10 3 ...

Page 35: ...t Saving Time In some countries time is advanced throughout summer season The period in which this is applied is called Daylight Saving Time NOTE You can print the USER DATA LIST to check the current setting See Printing the USER DATA LIST on p 8 13 You can set the date format to be used on the LCD display See Chapter 5 Customizing Settings in the Reference Guide 1 Press Additional Functions or un...

Page 36: ...umeric keys Enter the month and the day using four digits including zeros Enter the last two digits of the year and the time in 24 hour notation as four digits including zeros without a space 4 Press OK The current date and time are set Examples August 3 0308 7 05 a m 0705 11 18 p m 2318 2 3 ABC DEF JKL GHI MNO TUV PQRS WXYZ 4 5 5 6 7 8 9 0 1 T OK ...

Page 37: ...T SV TIME appears press OK Press or to select ON or OFF press OK If you want to use Daylight Saving Time select ON press OK If you do not want to use Daylight Saving Time select OFF press OK Press or until BEGIN DATE TIME appears press OK Press or until MONTH appears press OK Press or to select the month press OK Press or until WEEK appears press OK ...

Page 38: ...OK Press or to select the day press OK Set the month week and day for the END DATE TIME press OK For the procedure to set END DATE TIME refer to the procedure of setting BEGIN DATE TIME indicated above Press Stop to return to the standby display If you are not setting Daylight Saving Time proceed to the next step 5 Press Stop to return to the standby display ...

Page 39: ...fax number This number is printed on the top of every fax document you send to the recipient 1 Press Additional Functions or until FAX SETTINGS appears press OK If necessary see the screen shots in steps 1 and 2 of Selecting the Type of Telephone Line on p 1 17 2 Press or until USER SETTINGS appears press OK 3 Press or until UNIT TELEPHONE appears press OK OK OK OK ...

Page 40: ...ry code enter the code press SYMBOLS to insert a plus sign then insert the telephone number You can press or Clear to delete the last number entered To delete entire entry press and hold or Clear You can enter up to 20 digits for the fax number The unit s telephone number is set 5 Press Stop to return to the standby display 2 3 ABC DEF JKL GHI MNO TUV PQRS WXYZ 4 5 5 6 7 8 9 0 1 T OK ...

Page 41: ...ame must be registered as the unit s name a department name is optional 1 Press Additional Functions or until FAX SETTINGS appears press OK If necessary see the screen shots in steps 1 and 2 of Selecting the Type of Telephone Line on p 1 17 2 Press or until USER SETTINGS appears press OK 3 Press or until UNIT NAME appears press OK OK OK OK ...

Page 42: ...o delete the last character entered You can enter up to 24 characters for the unit s name The unit name is set NOTE For instructions on entering characters see Entering Characters on p 1 11 To delete all of the entered characters press and hold Clear 5 Press Stop to return to the standby display 2 3 ABC DEF JKL GHI MNO TUV PQRS WXYZ 4 5 5 6 7 8 9 0 1 T OK ...

Page 43: ...of the send jobs that the machine handle is 70 However the actual number of send jobs that the machine can handle is fewer than 70 if multiple documents are being sent at the same time You can print a report that contains the results of all send jobs See Printing the ACTIVITY REPORT on p 5 6 1 Press the appropriate keys in accordance with the messages displayed on the LCD display If there are no m...

Page 44: ...partment ID and Password using the numeric keys press OK NOTE For instructions on using Department ID Management see Chapter 6 System Manager Settings in the Reference Guide 2 Press FAX The FAX indicator lights and the machine enters the fax standby mode 2 3 ABC DEF JKL GHI MNO TUV PQRS WXYZ 4 5 5 6 7 8 9 0 1 T OK FAX ...

Page 45: ...nals see Placing Originals on p 1 32 4 Specify the necessary settings NOTE You can adjust the resolution and density See Adjusting the Scan Settings on p 3 8 5 Specify the destinations If a destination is stored in a One Touch Speed Dialing key Press the desired one touch speed dialing key 01 to 60 See One Touch Speed Dialing on p 2 5 ...

Page 46: ... of 201 destinations can be specified at the same time Out of the 201 destinations one new destination can be specified If you specify a group which is made up of several destinations each destination in the group is counted as a separate fax number 6 Press Start Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE If you place the original on the pl...

Page 47: ...from the System Monitor screen See Using the System Monitor Key on p 1 41 8 When scanning is complete remove your originals 9 If the optional Card Reader E1 is attached remove the control card NOTE For instructions on using the optional Card Reader E1 see Chapter 4 Optional Equipment in the Reference Guide 10 If Department ID Management is set press ID NOTE For instructions on using Department ID ...

Page 48: ... without the need for turning over the sheet manually Document Sizes If you place the original on the platen glass of the iR2016 model or if the machine cannot detect the original size you should specify the original size after pressing Start If the output paper in the recipient s machine is not equal to the scanned size the original image may be reduced in size or divided into smaller parts befor...

Page 49: ... the fax Originals of the following sizes can be placed either vertically or horizontally However the scanning speed for horizontally placed originals is somewhat slower than vertically when enlarging A4 or A5 original onto A3 paper Platen glass A4 and A5 Feeder A4 and A5 Horizontally placed A4 and A5 originals are referred to as A4R and A5R A3 originals must be placed horizontally Place the origi...

Page 50: ... on the platen glass of the iR2016 model the machine cannot detect the originals size 1 Lift the feeder platen cover IMPORTANT This machine is equipped with an open close sensor on the feeder platen cover located in the circled area in the preceding illustration When placing originals on the platen glass lift the feeder platen cover high enough so that the open close sensor underneath is fully rel...

Page 51: ...laced face down Align the top edge of your original with the back edge of the platen glass by the arrow in the top left corner Place books and other bound originals on the platen glass in the same way NOTE When you are enlarging a A4 and A5 original onto A3 paper place the original horizontally on the platen glass and align it with the A4R and A5R marks ...

Page 52: ...may damage the platen glass and result in personal injury NOTE The size of the original is detected after the platen glass cover is closed Be sure to close the feeder platen cover before scanning Only the iR2020 model can detect the size of an original on the platen glass Remove the original from the platen glass when scanning is complete The size of A5 originals cannot be detected After pressing ...

Page 53: ...o the feeder Originals with tears or large binding holes Severely curled originals or originals with sharp folds Clipped or stapled originals Carbon backed paper or other originals which may not feed smoothly Transparencies and other highly transparent originals If the same original is fed through the feeder repeatedly the original may fold or become creased and make feeding impossible Limit repea...

Page 54: ...anned face up in the original supply tray Place your originals as far into the feeder as they will go IMPORTANT Do not add or remove originals while they are being scanned Do not place objects in the original output area Blocking the paper delivery slot may damage the originals When scanning is complete remove the originals from the original output area to avoid paper jams ...

Page 55: ...Placing Originals 1 39 Before You Start Using This Machine 1 NOTE The scanned originals are output to the original output area in the order that they are fed into the feeder Original Output Area ...

Page 56: ...nding documents during a transmission 1 During transmission press Stop If you are using Direct Sending an alarm sounds and the transmission is canceled immediately If you press Stop after the machine has finished scanning the message CANCEL DURING TX RX is displayed If you press Stop while the machine is scanning a document placed in the feeder or during Direct Sending the message STOP KEY PRESSED...

Page 57: ... canceled until you select YES If you cancel during Direct Sending you may have to open the feeder cover to remove your document If you cancel a transmission the paper may remain in the feeder In this case press OK so that the paper remaining in the feeder is discharged Using the System Monitor Key You can cancel send jobs in memory i e Automatic Redialing or Memory Sending Follow the procedure be...

Page 58: ...s or to select the transmission you want press OK 4 Press to select YES The send job is canceled NOTE You cannot select multiple jobs and cancel them all at once When canceling multiple jobs select and cancel one at a time 5 Press Stop to return to the standby display OK ...

Page 59: ...egular Dialing 2 3 One Touch Speed Dialing 2 5 Coded Speed Dialing 2 7 Group Dialing 2 8 Address Book 2 10 Manual Redialing 2 12 Storing Destinations 2 14 One Touch Coded Speed Dialing 2 14 Registering Group Dialing 2 18 Changing or Deleting an Entry 2 21 Changing or Deleting an Entry for One Touch Coded Speed Dialing 2 21 Changing or Deleting an Entry for Group Dialing 2 23 ...

Page 60: ...sing the numeric keys on the Control Panel Address Book You can specify one or more destinations by pressing Address Book and look up the destination by finding the recipient s name NOTE For instructions on registering a fax telephone number for speed dialing see Storing Destinations on p 2 14 You can restrict sending to only the numbers that you have registered for speed dialing In this case the ...

Page 61: ...r 2 Storing Destinations on p 2 14 1 Place your originals press FAX The FAX indicator lights and the machine enters the fax standby mode NOTE You can adjust the scan settings See Adjusting the Scan Settings on p 3 8 For instructions on placing your originals Placing Originals on p 1 32 2 Enter the recipient s fax number using the numeric keys You can also use the following control panel keys as ne...

Page 62: ...canning is complete Redial Pause Press to insert a pause of several seconds in the fax number that you are dialing If you insert a pause within the fax number the letter p is displayed between the numbers If you insert a pause at the end of a fax number the letter P appears When dialing an overseas number insert a pause after the country code and at the end of the telephone number See Pause Time o...

Page 63: ...re you must register destinations in one touch speed dialing keys See Storing Destinations on p 2 14 NOTE A maximum of 201 destinations can be specified at the same time If you specify a group which is made up of several destinations each destination in the group is counted as a separate destination 1 Place your originals press FAX The FAX indicator lights and the machine enters the fax standby mo...

Page 64: ... set to ON scanning starts automatically NOTE If you want to cancel your selection press Stop or Reset 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the LCD display press Start once for each original When scanning is complete press OK Scanning starts The scanned data is sent to the destination once scanning is complete 01 02 03 04 05 06 07 08 09...

Page 65: ...destination in the group is counted as a separate destination 1 Place your originals press FAX The FAX indicator lights and the machine enters the fax standby mode NOTE For instructions on placing originals see Placing Originals on p 1 32 2 Press Coded Dial enter the desired three digit code 000 to 139 using the numeric keys NOT REGISTERED appears if no destination is stored in the coded speed dia...

Page 66: ...Touch Coded speed dialing See Storing Destinations on p 2 14 NOTE A maximum of 201 destinations can be specified at the same time If you specify a group which is made up of several destinations each destination in the group is counted as a separate destination The machine is equipped with two methods for faxing documents to multiple destinations at the same time Group Dialing in which you specify ...

Page 67: ...omatically If you specified a one touch speed dialing key If you specified a coded speed dialing code NOTE If you want to cancel your selection press Stop or Reset 3 Press Start to dial the number If the original is placed on the platen glass follow the instructions that appear on the LCD display press Start once for each original When scanning is complete press OK Scanning starts The scanned data...

Page 68: ...ions on p 2 14 NOTE A maximum of 201 destinations can be specified at the same time If you specify a group which is made up of several destinations each destination in the group is counted as a separate destination Sending a document to a number of destinations at the same time is called Sequential Broadcast Sending 1 Press FAX The FAX indicator lights and the machine enters the fax standby mode N...

Page 69: ...t the display returns to the first name 4 When the name you want to dial is displayed press OK The other party s name or the name for group dialing appears If TIME OUT in TX SETTINGS in FAX SETTINGS is set to ON scanning starts automatically 5 Press Start If the original is placed on the platen glass follow the instructions that appear on the LCD display press Start once for the each original When...

Page 70: ... on p 1 40 If you specify more than one destination using the numeric keys you can only redial the last destination specified You cannot redial a destination that you specified using One Touch Speed Dialing or Coded Speed Dialing You cannot redial a destination that you specified after pressing Hook 1 Place your originals press FAX The Fax indicator lights and the machine enters the fax standby mo...

Page 71: ...If the original is placed on the platen glass follow the instructions that appear on the LCD display press Start once for the each original When scanning is complete press OK Scanning starts The scanned data is sent to the destination once scanning is complete ...

Page 72: ...p dialing One Touch Coded Speed Dialing This section describes the procedure for registering the fax telephone numbers you dial frequently for speed dialing You can register up to 60 numbers for one touch speed dialing and 140 numbers for coded speed dialing Each speed dialing key code can contain a fax telephone number of up to 120 digits and a name of up to 16 letters When you register multiple ...

Page 73: ...ress or to select the key code for the fax telephone number you want press OK One touch speed dialing numbers that already have destinations stored in them are displayed with the registered destinations to the right of the speed dialing numbers You can also select a one touch speed dialing key by pressing the one touch speed dialing key and a coded speed dialing code by pressing Coded Dial followe...

Page 74: ... to clear your entry 7 Press OK to select NAME 8 Enter a name for the recipient of the fax press OK You can enter up to 16 characters for the name NOTE For instructions on entering characters see Entering Characters on p 1 11 The first character that you enter for the name is used for sorting the destination list when you press keys such as ABC or DEF to search for a destination name using Address...

Page 75: ...et OPTIONAL SETTING to ON Press or until ON appears press OK Press OK to select INTERNATIONAL Press or to select the desired type of long distance press OK Press OK to select TX SPEED Press or to select the desired transmission speed press OK Press OK to select ECM Press or to select ON or OFF press OK OK ...

Page 76: ...one numbers You can register up to 199 groups which can include one touch speed dialing keys and or coded speed dialing codes Each time you program a one touch speed dialing key or coded speed dialing code the amount of group dials available is reduced by one NOTE You can only enter the fax telephone numbers that have already been registered for one touch or coded speed dialing See One Touch Coded...

Page 77: ...ed dialing key Press or to select a one touch speed dialing key 01 to 60 press OK twice You can also select a key by pressing the one touch speed dialing key To register a group under a coded speed dialing code Press Coded Dial and use the numeric keys to enter the three digit code 000 to 139 press OK twice OK 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 40 41 60 Coded Dial 2 3 A...

Page 78: ...ng key s To enter a number stored under a coded speed dialing code press Coded Dial enter the three digit code for the number using the numeric keys For multiple entries press Coded Dial between each entry NOTE To review the numbers you have entered press or 6 Use the numeric keys to enter a name for the group max 16 characters including spaces press OK To continue registering other groups repeat ...

Page 79: ...ng or Deleting an Entry for One Touch Coded Speed Dialing Changing a Fax Telephone Number You Registered Follow steps 1 to 5 of One Touch Coded Speed Dialing see p 2 14 In step 6 press and hold or Clear to delete an entire fax telephone number Use the numeric keys to enter a new number Press OK Press Stop to return to the standby display NOTE You can also press or Clear repeatedly to delete the re...

Page 80: ...op to return to the standby display NOTE You can also press Clear repeatedly to delete the registered name Deleting an Entire Entry Follow steps 1 to 5 of One Touch Coded Speed Dialing see p 2 14 Then press and hold or Clear to delete the registered number press OK Press Stop to return to the standby display NOTE When deleting the registered number the registered name is cleared automatically You ...

Page 81: ...K Press Stop to return to the standby display Adding a Fax Telephone Number to the Group Follow steps 1 to 4 of Registering Group Dialing p 2 18 In step 5 simply enter the additional number as explained Deleting an Entire Group Follow the steps 1 to 3 of Registering Group Dialing p 2 18 Press or to select the group you want to delete press OK twice Press Clear repeatedly until all the numbers are ...

Page 82: ...Changing or Deleting an Entry 2 24 Basic Sending Methods 2 ...

Page 83: ...d other useful features Sending Methods 3 2 Using Memory Sending 3 3 Direct Sending 3 4 Stamping Originals 3 6 Adjusting the Scan Settings 3 8 Image Quality Resolution 3 8 Density 3 10 Sequential Broadcasting 3 12 Delaying a Send Job 3 16 Two Sided Originals 3 19 The Fax Information Service 3 21 Checking Transaction Results 3 23 ...

Page 84: ...e SYSTEM SETTINGS Memory Sending All of the originals to be sent are first scanned and read into memory then sent This means that you do not need to stay near the machine once the originals have been scanned Direct Sending The machine sends each page of the document to the destination as it is scanned IMPORTANT You cannot use the Direct Sending with the platen glass To use the Direct Sending the o...

Page 85: ...16 with Canon Fax Standard Chart No 1 standard mode The number of pages you can scan into memory differs depending on the amount of free memory remaining in the machine and the type of document you are scanning If the memory becomes full while you are scanning a document for sending MEMORY FULL will appear in the LCD display Delete unnecessary document See Using the System Monitor Key on p 1 41 an...

Page 86: ...nding press Stop See Using the Stop key on p 1 40 You can also cancel a send job using System Monitor See Using the System Monitor Key on p 1 41 Direct Sending Direct Sending enables you to send your document directly to the recipient one by one The machine sends each page of the document to the destination as it is scanned Although Direct Sending is slower than Memory Sending you can use Direct S...

Page 87: ... while the machine is sending another document In this case after the previous sending has been completed the machine starts the direct sending automatically 1 Place your originals press FAX The FAX indicator lights and the machine enters the fax standby mode NOTE For instructions on placing originals see Placing Originals on p 1 32 2 Press Direct TX The Direct TX indicator lights NOTE To cancel t...

Page 88: ...pears as messages on the LCD display To cancel sending press Stop Stamping Originals The machine can print a stamp approximately 3mm 1 8 in diameter on the front side of scanned originals NOTE The Stamp mode can be used only when you put originals on the feeder 2 3 ABC DEF JKL GHI MNO TUV PQRS WXYZ 4 5 5 6 7 8 9 0 1 T ABC ABC Position at which stamp is applied Vertical Placement Horizontal Placeme...

Page 89: ...the Additional Functions menu See Changing the Fax Default Settings on p 6 4 Be careful because no information is displayed about the stamp feature even if it is turned on 2 Press Stamp To cancel the Stamp mode press Stamp again The Stamp indicator lights 3 Specify the destination press Start Scanning starts A stamp mark appears on all the originals output NOTE If the stamp is not marked clearly s...

Page 90: ...tandard mode The default settings are Image Quality STANDARD Density STANDARD Image Quality Resolution You can specify the resolution before scanning the original The following settings are available for adjusting the resolution STANDARD 200 100 dpi This mode is best suited for scanning text originals FINE 200 200 dpi This mode is best suited for scanning for fine print originals PHOTO 200 200 dpi...

Page 91: ...s FAX The FAX indicator lights and the machine enters the fax standby mode NOTE For instructions on placing originals see Placing Originals on p 1 32 2 Press Image Quality 3 Press or Image Quality to select the resolution press OK The selected mode is set FAX Image Quality OK ...

Page 92: ...aced on the platen glass follow the instructions that appear on the LCD display press Start once for the each original When scanning is complete press OK Scanning starts The scanned data is sent to the destination once scanning is complete NOTE To cancel all settings and return the machine to the standard mode press Reset Density You can set the scan density before scanning the original Density re...

Page 93: ...s the fax standby mode NOTE For instructions on placing originals see Placing Originals on p 1 32 v 2 Press Density 3 Press or to adjust the scan density press OK Press to move the indicator to the left to make the density lighter or press to move it to the right to make the density darker The selected mode is set FAX Density OK ...

Page 94: ... to multiple destinations at the same time Sequential Broadcasting in which you specify a speed dialing key code for each destination one by one and Group Dialing in which you specify only one speed dialing key code for all of the destinations 1 Press FAX The FAX indicator lights and the machine enters the fax standby mode 2 Place the document on the platen glass or load it in the feeder For detai...

Page 95: ...ys to enter the three digit code You can dial up to 140 destinations NOTE Repeat the step above to enter the other codes if necessary To use regular dialing Use the numeric keys to enter the fax telephone number press OK You can dial only one destination Press Redial Pause to redial the last number dialed with the numeric keys 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 40 41 60...

Page 96: ...ling key or coded speed dialing code you have 5 seconds to enter another speed dialing key or code before the machine begins sending automatically If you have entered more than one speed dialing key or code the machine waits for 10 seconds before it begins sending If you do not want the machine to send automatically you need to set the TIME OUT to OFF in TX SETTINGS located in the FAX SETTINGS of ...

Page 97: ...aling the machine sends the document to the destinations you specified in this order regular dialing number one touch speed dialing numbers then coded speed dialing numbers Only one broadcasting job will be active at any given time To cancel sending press Stop follow the instructions in the LCD display When you press Stop sending to all recipients will be canceled If you cancel a sending to one of...

Page 98: ...e may also be reduced if there are other jobs with no Delayed Send settings or if you select a group destination which includes several destinations with the Delayed Send mode Once the delayed documents are sent the documents are automatically deleted from memory You can check the status or cancel the transmission of jobs for which a preset send time has been specified See Using the System Monitor...

Page 99: ...ime press Clear enter another four digit number You can also press or to move the cursor to the digit you want to change enter the correct digit 4 Specify the destination press OK If the original is placed on the platen glass follow the instructions that appear on the LCD display press Start once for the each original When scanning is complete press OK Scanning starts The document is stored in mem...

Page 100: ...ssion by printing the TX Report or Activity Report See Printing the ACTIVITY REPORT on p 5 6 or Adjusting the TX REPORT Setting on p 8 6 You can check the status of delayed sending settings by pressing System Monitor By deleting the document scanned into memory using System Monitor you can turn off the delayed sending See Using the System Monitor Key on p 1 41 ...

Page 101: ...rientation such as A4R and B5R make sure to place them horizontally into the feeder If these originals are placed vertically the back sides of these originals are scanned upside down 1 Place your originals into the feeder press FAX The FAX indicator lights and the machine enters the fax standby mode 2 Press Two Sided press or to select OFF BOOK TYPE or CALENDER TYPE press OK OFF Documents are not ...

Page 102: ... specifying the destination see Dialing Methods on p 2 2 Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel this setting press Two Sided again To cancel all settings and return to the standby display press Stop See Using the Stop key on p 1 40 ...

Page 103: ...ess FAX The FAX indicator lights and the machine enters the fax standby mode 2 Press Hook 3 Enter the number of the fax information service using the numeric keys a one touch speed dialing key or coded speed dialing code IMPORTANT If the optional Card Reader E 1 is attached the line will be disconnected if you press Hook and then remove the control card while the line is engaged FAX Hook 2 3 ABC D...

Page 104: ... requested by the fax information service using the numeric keys Numbers entered after pressing Tone will be dialed using tone dialing NOTE If you require more information about the service contact the company providing the service 6 Press Start if you require a faxed copy of the information The machine receives the document After the reception has completed the machine returns to the standby disp...

Page 105: ...such as the document set time and the destination number or name This feature is convenient when you want to check the status of a transaction without printing an Activity Management Report 1 Press System Monitor 2 Press or until TX RX LOG appears press OK 3 Press or to check the sending or receiving results 4 Press Stop to return to the standby display OK ...

Page 106: ...Checking Transaction Results 3 24 Sending Faxes 3 ...

Page 107: ...le Performing Other Tasks 4 2 Receiving Documents 4 3 Available Paper Sizes 4 3 Reception Process 4 4 Printing Methods 4 5 When the Machine Runs Out of Toner 4 8 Printing Documents Received in Memory When a Problem Occurs 4 10 Canceling Receiving 4 11 Using the Stop Key 4 11 Using the System Monitor Key 4 11 ...

Page 108: ... stores the incoming fax in memory Then as soon as you finish your task the machine automatically prints the fax You can receive a fax while performing the following tasks Printing Scanning to send a fax Printing reports or lists Copying Starts printing the received documents as soon as the machine receives it while performing this task You cannot receive a fax while performing memory sending For ...

Page 109: ...lowing paper sizes are selected Available Paper Sizes for Received Documents Received documents are automatically reduced before being printed on the paper size indicated NOTE You can set the machine to reduce the size of the received document The preset reduction ratios are 75 90 95 or 97 See Printing in Reduced Form on p 6 24 You can change the order in which the paper size is selected See Print...

Page 110: ...f you press System Monitor during reception the transaction number and the information about the sender of the incoming document are displayed 2 When the machine finishes receiving the Processing Data indicator on the Control Panel lights to show that there is a received document in memory When the received document is printed the Processing Data indicator turns off ...

Page 111: ...ne has enough memory to store up to 1000 pages of sent and received documents fewer if the document contains many graphics or particularly dense text The received document stored in memory because of lack of paper is printed once you load paper in the Paper Drawers If an error occurs during printing the Error indicator blinks Printing Methods Follow the procedure below to set how to print the rece...

Page 112: ... SWITCH C The received document will be reduced to be printed on paper of a different series SWITCH D The received document will be printed on paper larger than the original NOTE For details about Paper Drawer selection when printing received documents see Receiving Documents on p 4 3 The factory default setting is ON for all switches ...

Page 113: ...ctions 2 Press or until FAX SETTINGS appears press OK 3 Press or until PRINTER SETTINGS appears press OK 4 Press or until SELECT DRAWER appears press OK 5 Press or to select SWITCH x press OK x will be a letter assigned to the selected drawer A B C or D OK OK OK OK ...

Page 114: ...ntinue printing or to cancel printing and store the received document into memory automatically when the machine runs out of toner NOTE The factory default setting for CONT PRINTING is RX TO MEMORY 1 Press Additional Functions press or until FAX SETTINGS appears press OK If necessary see the screen shots in steps 1 and 2 of Printing Methods on p 4 5 2 Press or until PRINTER SETTINGS appears press ...

Page 115: ...Y Stops printing and receives the remainder of the document in memory KEEP PRINTING Ignores the warning and keeps printing until the document is completely printed This setting is convenient when a new toner cartridge is not at hand However even if the toner cartridge is out of toner the machine will not receive the document in memory After installing a new toner cartridge be sure to set RX TO MEM...

Page 116: ... the memory For an explanation of the message s and details on the action to take see RECEIVED IN MEMORY on p 9 5 NOTE The machine memory can store up to 90 fax jobs for receiving or approximately 1000 pages Based on the condition that the other party sends the fax by the iR2020 iR2016 with Canon Fax Standard Chart No 1 standard mode The maximum number of pages that the machine s memory can store ...

Page 117: ...e Stop Key Follow this procedure if you want to stop receiving a fax before reception is complete 1 Press Stop in the fax mode 2 Press to cancel receiving If you change your mind and want to continue receiving press for NO Using the System Monitor Key You can delete received documents in memory Follow the procedure below to delete received documents from memory 1 Press System monitor ...

Page 118: ... press OK 3 Press or until the document you want to delete appears press OK 4 Press or to select CANCEL press OK NOTE The document that is currently printed cannot be deleted 5 Press to select YES The selected document is deleted 6 Press Stop to return to the standby display OK OK ...

Page 119: ... 5 Checking Changing the Fax Status This chapter describes how to check the status of send and receive jobs Checking the Status of Fax Jobs 5 2 Transferring Received Documents 5 4 Printing the ACTIVITY REPORT 5 6 ...

Page 120: ...ation and the date and time the job was specified 1 Press System Monitor 2 Press or to select RX TX STATUS or TX RX LOG press OK If you select RX TX STATUS Press or to select the desired job you want You can press or repeatedly to search for the desired job If you select TX RX LOG Select the job you want to check You can press or repeatedly to search for the desired job OK ...

Page 121: ...HE LOG in the SYSTEM SETTINGS menu is set to OFF the display for checking the TX RX LOG does not appear and you cannot check the TX RX LOG For more information on the CHECKING THE LOG see Chapter 3 Checking and Canceling a Job in the Reference Guide 3 Press Stop to return to the standby display ...

Page 122: ...ents that have been stored in memory using the System Monitor NOTE For more information on the Memory Lock see Memory Lock for Received Documents on p 7 3 For more information on storing received documents in memory because of some machine problem see Printing Documents Received in Memory When a Problem Occurs on p 4 10 1 Press System Monitor 2 Press or until RX TX STATUS appears press OK 3 Press ...

Page 123: ... The job which has been forwarded will be listed on the ACTIVITY REPORT However the TX REPORT for the fowarded job will not be printed You cannot forward a document during its reception or printing NOTE You can select whether to continue printing or to store received documents in memory without printing it in case the machine runs out of toner If you want to use forwarding function during the time...

Page 124: ...EPORT If you want to print an ACTIVITY REPORT manually follow this procedure 1 Press Additional Functions 2 Press or until REPORT SETTINGS appears press OK 3 Press or until LIST PRINT appears press OK 4 Press or until ACTIVITY REPORT appears press OK The machine prints out the report OK OK OK ...

Page 125: ...2 Changing the Fax Default Settings 6 4 Initializing the Standard Settings 6 8 Printing the TX Terminal ID 6 10 Transmission Settings 6 13 ECM for Transmission 6 13 Pause Time 6 15 Auto Redial 6 16 Time Out Mode 6 19 TX Rotation 6 20 Receive Settings 6 22 ECM for Receiving 6 22 Printing Received Documents 6 24 Printing in Reduced Form 6 24 Two Sided Printing 6 27 ...

Page 126: ...his machine sounds during a fax transmission NOTE The monitor tone sounds when the machine connects to the recipient s fax machine The factory default setting is 1 on a scale of 0 to 3 1 Press Additional Functions 2 Press or until FAX SETTINGS appears press OK 3 Press or until USER SETTINGS appears press OK OK OK ...

Page 127: ...ress OK 5 Press or until MONITOR VOL CTRL appears press OK 6 Press or to select the desired volume press OK You can set the volume to any level on a scale of 0 to 3 If you set the volume to 0 the volume is muted and no tone will sound 7 Press Stop to return to the standby display OK OK OK ...

Page 128: ...dard Settings to suit your needs NOTE The Standard Settings is resumed when you press FAX to switch to the fax mode the machine finishes scanning documents the auto clear function works in the fax mode the registration setting operation is finished The following four items can be adjusted for the Standard Settings DENSITY IMAGE QUALITY DIRECT TX STAMP DOCUMENT 1 Press Additional Functions 2 Press ...

Page 129: ...g density press or until DENSITY appears press OK 6 Press or to select the desired scanning density level press OK STANDARD Select for sending a document that contains both text and halftone images such as photographs DK Select for sending a document that contains halftone images only such as photographs LT Select for sending a document that contains normal printed or typewritten text OK OK OK OK ...

Page 130: ... to set direct sending press or until DIRECT TX appears press OK STANDARD For normal printed or typewritten text 200 dpi 100 dpi FINE Twice the STANDARD resolution 200 dpi 200 dpi PHOTO Select for sending a document that contains halftone images only such as photographs 200 dpi 200 dpi SUPER FINE Four times the STANDARD resolution 200 dpi 400 dpi ULTRA FINE Eight times the STANDARD resolution 400 ...

Page 131: ...amp feature press or until STAMP DOCUMENT appears press OK 12 Press or to select OFF or ON press OK For details about the Stamp Feature see Direct Sending on p 3 4 13 Press Stop to return to the standby display OFF Does not send documents by Direct Sending ON Sends documents by Direct Sending OFF Does not stamp documents after they are scanned ON Stamps documents after they are scanned OK OK OK ...

Page 132: ...g the Standard Settings You can restore the Standard Settings to their factory default settings 1 Press Additional Functions 2 Press or until FAX SETTINGS appears press OK 3 Press or until USER SETTINGS appears press OK 4 Press or until INIT FAX STD SET appears press OK OK OK OK ...

Page 133: ...nitializing the Standard Settings 6 9 Customizing Fax Settings 6 5 Press or to select ON press OK To cancel initializing the Standard Settings select OFF 6 Press Stop to return to the standby display OK ...

Page 134: ... as your fax number and name are printed enabling the recipient to know who sent the document NOTE If you set TX Terminal ID to ON you can set the position of terminal ID information which is printed on the recipient s paper The default settings are TX Terminal ID ON Printing Position OUTSIDE IMAGE Telephone Number Mark FAX 1 Press Additional Functions press or until FAX SETTINGS appears press OK ...

Page 135: ...selected ON Press or to select PRINTING POSITION press OK Press or to select INSIDE IMAGE or OUTSIDE IMAGE press OK OUTSIDE IMAGE The Terminal ID information is printed outside the image area on the recipient s paper When PRINTING POSITION is set to OUTSIDE IMAGE OK OK 03 08 2005 10 50 FAX 123XXXXXXX CANON 001 Date and Time Fax Number Unit Name Page Number ...

Page 136: ... to INSIDE IMAGE Press or to select TELEPHONE MARK press OK Press OK press or to select FAX or TEL press OK FAX FAX is printed before the fax telephone number TEL TEL is printed before the fax telephone number If you selected OFF Proceed to the next step 5 Press Stop to return to the standby display 03 08 2005 10 50 FAX 123XXXXXXX CANON 001 Date and Time Fax Number Unit Name Page Number ...

Page 137: ... machine does not support ECM this setting is ignored If transmission speed appears to be extremely slow you may be able to speed up the transmission time by setting ECM OFF IMPORTANT If you want to transmit using ECM it is necessary that ECM transmission be set in both the destination machine and this machine This setting is ignored unless ECM is set in both machine Even if you set ECM errors can...

Page 138: ...til FAX SETTINGS appears press OK If necessary see the screen shots in steps 1 and 2 of Alarm Settings on p 6 2 2 Press or until TX SETTINGS appears press OK 3 Press or until ECM TX appears press OK 4 Press or to select ON or OFF press OK 5 Press Stop to return to the standby display OK OK OK OK ...

Page 139: ...t will pause where the pause was inserted in the number This helps to improve the connection NOTE You can insert a pause when you dial the fax number using the numeric keys See Regular Dialing on p 2 3 Pauses entered at the end of dialed fax numbers are always 10 seconds long The default setting is 4 seconds 1 Press Additional Functions press or until FAX SETTINGS appears press OK If necessary see...

Page 140: ... standby display Auto Redial Auto Redial enables the machine to automatically redial the recipient s fax number if the recipient cannot be reached due to a busy line or if a sending error occurs Auto Redial can be turned ON or OFF If you set Auto Redial to ON you can set how many times the machine redials the number the redial interval and whether the document should be sent again due to an error ...

Page 141: ...or until TX SETTINGS appears press OK 4 Press or until AUTO REDIAL appears press OK If you want to set AUTO REDIAL to ON Press or to select ON press OK Press OK to select REDIAL TIMES Press or to enter the desired number of redial times press OK You can set the machine to redial between 1 to 10 times OK OK OK ...

Page 142: ...be set from 2 to 99 minutes in one minute increment You can also use the numeric keys to enter the redial interval Press OK to select TX ERROR REDIAL Select ON or OFF press OK NOTE If TX ERROR REDIAL is set to ON the machine resends all pages of the document regardless of how many pages successfully sent in the previous transmission If you want to set AUTO REDIAL to OFF Press or to select OFF pres...

Page 143: ...e using sequential broadcasting to send your document to more than one location you must dial the second fax number within five seconds of dialing the first fax number All subsequent numbers must be dialed within 10 seconds If you wait longer than the specified timeout interval before dialing the next number the machine starts to scan your document NOTE The default setting is ON 1 Press Additional...

Page 144: ...en the machine sends the document it rotates the image automatically and sends it horizontally NOTE You can use the TX Rotation function for an A4 document only The TX Rotation function is not available if you are using the Direct Sending method The default setting is ON 1 Press Additional Functions press or until FAX SETTINGS appears press OK If necessary see the screen shots in steps 1 and 2 of ...

Page 145: ...Transmission Settings 6 21 Customizing Fax Settings 6 3 Press or until ROTATE TX appears press OK 4 Press or to select ON or OFF press OK 5 Press Stop to return to the standby display OK OK ...

Page 146: ...ich corrects errors that occur during a transmission To send and receive in ECM it is necessary that both the sending party and receiving party have activated the ECM on their machine Otherwise this function is ignored Even if you set ECM errors can sometimes occur if the telephone line is in poor condition NOTE The default setting is ON 1 Press Additional Functions 2 Press or until FAX SETTINGS a...

Page 147: ...gs 6 23 Customizing Fax Settings 6 3 Press or until RX SETTINGS appears press OK 4 Press or until ECM RX appears press OK 5 Press or to select ON or OFF press OK 6 Press Stop to return to the standby display OK OK OK ...

Page 148: ... document automatically when the paper pf adequate size runs out or select a preset reduction ratio FIXED REDUCTION 97 95 90 or 75 You can select a preset reduction ratio REDUCE DIRECTION VERTICAL ONLY or HORIZ VERTICAL You can select to reduce the document both vertically and horizontally or just vertically at a fixed reduction ratio An asterisk indicates the default settings NOTE The factory def...

Page 149: ...OK 3 Press or until RECEIVE REDUCTION appears press OK 4 Press or to select ON or OFF press OK If you selected OFF The setting is complete and the display returns to the PRINTER SETTINGS menu If you selected ON Press or to select RECEIVE REDUCTION or REDUCE DIRECTION press OK Proceed to the next step OK OK OK ...

Page 150: ...N menu If you selected FIXED REDUCTION Press or to select a preset reduction ratio 97 95 90 or 75 press OK 6 Press OK to select REDUCE DIRECTION 7 To set REDUCE DIRECTION press or to select VERTICAL ONLY or HORIZ VERTICAL press OK 8 Press Stop to return to the standby display VERTICAL ONLY The received document is reduced vertically only HORIZ VERTICAL The received document is reduced both horizon...

Page 151: ...factory default setting is OFF To enable this function you need to attach the optional Duplex Unit A1 to the machine 1 Press Additional Functions press or until FAX SETTINGS appears press OK If necessary see the screen shots in steps 1 and 2 of Printing Methods on p 4 5 2 Press or until PRINTER SETTINGS appears press OK 3 Press or until TWO SIDED PRINT appears press OK OK OK OK ...

Page 152: ...Printing Received Documents 6 28 Customizing Fax Settings 6 4 Press or to select ON or OFF press OK 5 Press Stop to return to the standby display OK ...

Page 153: ...hapter describes the settings that can be made by the System Manager the person in charge of the machine Communications Settings 7 2 Setting the Send Receive Start Speed 7 2 Memory Lock for Received Documents 7 3 Dialing Through a Switchboard 7 7 ...

Page 154: ...rt Speed Follow the procedure below to change the transmission speed for all documents you send and receive if you find the line in poor condition and it takes long time for the machine to start transaction NOTE The default setting is 33600bps for both TX START SPEED and RX START SPEED 1 Press Additional Functions 2 Press or until SYSTEM SETTINGS appears press OK 3 Press or until COMMUNICATIONS ap...

Page 155: ...start speed 6 Press Stop to return to the standby display Memory Lock for Received Documents The Memory Lock mode enables you to lock the machine to receive and store all documents in memory and not to print the received document automatically 1 Press Additional Functions press or until SYSTEM SETTINGS appears press OK NOTE If necessary see the screen shots in steps 1 and 2 of Setting the Send Rec...

Page 156: ...er 5 Customizing Settings in the Reference Guide 3 Press or until MEMORY LOCK appears press OK 4 Press or to select OFF or ON press OK You can turn the Memory Lock mode on and off If you selected OFF the Memory Lock settings are complete If you selected ON proceed to step 6 OFF The Memory Lock mode is turned off and the machine prints the received documents in memory ON The Memory Lock mode is tur...

Page 157: ...RT PRINT appears press OK 8 Press or to select OFF or ON press OK You can set the machine to print RX or activity reports OFF No RX report prints while the machine is in the Memory Lock mode And when you turn off the Memory Lock mode the machine prints the RX reports and the documents if they have been stored This is the factory default setting ON RX reports print while the machine is even in the ...

Page 158: ...ngs are optional If you selected OFF the Memory Lock time settings are complete If you selected ON proceed to step 12 11 Press or until MEM RX START TIME appears press OK 12 Use the numeric keys to enter the time in 24 hour format press OK The memory lock start time is set 13 Press or until MEM RX END TIME appears press OK OK OK OK 2 3 ABC DEF JKL GHI MNO TUV PQRS WXYZ 4 5 5 6 7 8 9 0 1 T OK OK ...

Page 159: ...mes full you will not be able to receive the remaining pages Contact the other party and ask them to resend the remaining pages of the fax Dialing Through a Switchboard A PBX Private Branch Exchange is an on site telephone switchboard If your machine is connected through a PBX or other telephone switching system you have to dial the outside line access number first and then the number of the party...

Page 160: ...ger Settings 7 1 Press Additional Functions 2 Press or until SYSTEM SETTINGS appears press OK 3 Press or until COMMUNICATIONS appears press OK 4 Press or until R KEY SETTING appears press OK 5 Press or until PBX appears press OK OK OK OK OK ...

Page 161: ...u selected HOOKING Press OK If you selected PREFIX Press OK Use the numeric keys to enter the outside line access number max 19 digits press Redial Pause to enter a pause press OK NOTE If you do not press Redial Pause before pressing OK you cannot complete the registration 7 Press Stop to return to the standby display OK ...

Page 162: ...Communications Settings 7 10 System Manager Settings 7 ...

Page 163: ...ists of settings and recipients registered in the machine Summary of Reports and Lists 8 2 Adjusting the ACTIVITY REPORT 8 3 Adjusting the TX REPORT Setting 8 6 Adjusting the RX REPORT Setting 8 10 Printing the USER DATA LIST 8 13 Printing Speed Dialing Lists 8 15 Speed Dial List 8 15 Add Book Details 8 17 ...

Page 164: ...can enable or disable this feature or set the machine to print a report only when an error occurs p 8 6 RX REPORT Prints after reception of a document You can enable or disable this feature or set the machine to print a report only when an error occurs p 8 10 USER DATA LIST Lists all the current settings and sender information registered p 8 13 1 TOUCH LIST Lists the recipient addresses registered...

Page 165: ...INATION TEL ID The fax telephone number and the name of the recipient or sender are printed NO The four digit number that is automatically assigned when the document is accepted for sending or receiving is printed Numbers between 0001 and 4999 are for sending while numbers between 5001 and 9999 are for receiving 03 08 09 16 111XXXXX 5001 AUTO RX ECM 4 OK 00 14 03 08 09 27 0001 DELAYED TX ECM 1 OK ...

Page 166: ... OK is printed If a sending error occurred NG No Good is printed and the number of pages that were sent successfully and the error code are printed on the second line If none of the pages were sent successfully 0 is printed NOTE When the CHECKING THE LOG in the SYSTEM SETTINGS menu is set to OFF the automatic print of the Activity Report is disabled In this case the display for setting the AUTO PR...

Page 167: ... after every 40 transactions OUTPUT NO to disable the automatic printing of the activity report 6 Press OK to select TX RX SEPARATE 7 Press or to select ON or OFF press OK ON to list transmission and reception results separately in a report OFF to disable the separate listing and list the fax job results chronologically regardless of whether each job is a transmission or reception 8 Press Stop to ...

Page 168: ... report only when an error occurs TX REPORT ERROR TX REPORT NOTE The machine does not print a TX report when faxing the documents from your computer see the Fax Driver Guide TX REPORT TRANSMISSION OK TX RX NO 0004 RECIPIENT ADDRESS 111XXXXX DESTINATION ID ST TIME 03 08 10 50 TIME USE 00 11 PAGES SENT 1 RESULT OK 03 08 2005 10 50 FAX 123XXXXXX CANON 001 ERROR TX REPORT TX FUNCTION WAS NOT COMPLETED...

Page 169: ...ON ID Registered name for speed dial is printed ST TIME The date and time in 24 hour notation at which the document started to be transmitted are printed The start time is printed only for send jobs that have been set with the Delayed TX setting TIME USE The time taken in minutes and seconds to send the document from start to finish is printed PAGES SENT The number of pages that were sent successf...

Page 170: ... until SETTINGS appears press OK 4 Press or until TX REPORT appears press OK 5 Press or to select the setting you want press OK You can select from the following PRINT ERROR ONLY to print a report only when a transmission error occurs OUTPUT YES to print a report every time you send a document OUTPUT NO to disable printing the report OK OK OK OK ...

Page 171: ...ed PRINT ERROR ONLY or OUTPUT YES You can set whether to print the first page of the fax under the report Press or to select OFF or ON in the REPORT WITH TX IMAGE press OK OFF to print no first page ON to print the first page 6 Press Stop to return to the standby display ...

Page 172: ...isable printing the report By factory default the machine is set not to print an RX REPORT RX REPORT RX REPORT ERROR RX REPORT RECEPTION OK TX RX NO 5003 RECIPIENT ADDRESS 111XXXXX DESTINATION ID ST TIME 03 08 10 50 TIME USE 00 1 4 PGS 1 RESULT OK 03 08 2005 10 50 FAX 123XXXXXX CANON 001 INCOMPLETE RECEPTION TX RX NO 5002 RECIPIENT ADDRESS 111XXXXX DESTINATION ID ST TIME 03 08 10 50 TIME USE 00 0 ...

Page 173: ... of the sender is printed DESTINATION ID Registered name for speed dial is printed ST TIME The date and time in 24 hour notation at which the document started to be received are printed TIME USE The time taken in minutes and seconds to receive the document from start to finish is printed PGS The number of pages that were received successfully is printed RESULT If the documents were received succes...

Page 174: ...ess or until RX REPORT appears press OK 5 Press or to select the setting you want press OK You can select from the following OUTPUT NO to disable printing the report PRINT ERROR ONLY to print a report only when a reception error occurs OUTPUT YES to print a report every time you receive a document 6 Press Stop to return to the standby display OK OK OK OK ...

Page 175: ...ormation See Setting the Current Date and Time on p 1 19 1 Press Additional Functions 2 Press or until REPORT SETTINGS appears press OK USER S DATA LIST 1 COMMON SETTINGS DEFAULT SETTINGS COPY AUTO CLEAR SET INITIAL FUNCTION AUDIBLE TONES ENTRY TONE ON VOLUME 1 ERROR TONE ON VOLUME 1 TX JOB DONE TONE ERROR ONLY VOLUME 1 RX JOB DONE TONE ERROR ONLY 03 08 2005 10 50 FAX 123XXXXXX 001 CANON OK ...

Page 176: ...Printing the USER DATA LIST 8 14 Reports and Lists 8 3 Press or until LIST PRINT appears press OK 4 Press or until USER DATA LIST appears press OK The machine prints out the list OK OK ...

Page 177: ...ipients registered for speed dialing You may want to keep these lists near the machine to refer to them when dialing Speed Dial List 1 Press Additional Functions 2 Press or until REPORT SETTINGS appears press OK 3 Press or until LIST PRINT appears press OK 4 Press or until SPEED DIAL LIST appears press OK OK OK OK ...

Page 178: ...ress or to select the list you want to print press OK You can select from the following 1 TOUCH LIST CODED DIAL LIST GROUP DIAL LIST The machine prints out the selected list Samples of the lists are shown below 1 TOUCH LIST CODED DIAL LIST GROUP DIAL LIST OK ...

Page 179: ...he screen shots in steps 1 and 2 of Speed Dial List on p 8 15 2 Press or until LIST PRINT appears press OK 3 Press or until ADD BOOK DETAILS appears press OK 4 Press or to select the list you want to print press OK You can select from the following 1 TOUCH DETAILS CODED DETAILS The machine prints out the selected list Samples of the lists are shown below OK OK OK OK ...

Page 180: ...Printing Speed Dialing Lists 8 18 Reports and Lists 8 1 TOUCH LIST Details CODED DIAL LIST Details ...

Page 181: ...ng This chapter describes the problems you might encounter during fax operations and their remedies LCD Messages 9 2 Error Codes 9 6 Faxing Problems 9 9 Sending Problems 9 9 Receiving Problems 9 14 If a Loss of Power Occurs 9 19 ...

Page 182: ...size other than LTR or A4 Remedy Set the paper size setting to LTR or A4 and load paper of the same size For the TX report or RX report the machine automatically prints the report s which was stored in memory CHECK DOCUMENT Cause 1 There are paper jams in the feeder Remedy Remove the document you are trying to send in the feeder Make sure that the document is not too long or too short See Placing ...

Page 183: ...LL Cause 1 The memory becomes full during sending or receiving the fax Remedy When sending the document divide it into a few parts or select a lower fax resolution If you need more space wait for the machine to send any remaining faxes If MEMORY FULL appears while scanning documents using the feeder the document being scanned stops in the feeder In this case clear the paper jams in the feeder Caus...

Page 184: ...Cause 3 You tried to register a group in a key code that is already assigned a destination Remedy Select a vacant speed dialing key code Cause 4 You tried to register a destination in a key code that is already assigned a group dialing Remedy Select a vacant speed dialing key code NOT REGISTERED Cause The one touch speed dialing key or coded speed dialing code you entered is not registered Remedy ...

Page 185: ...d Remedy Load correct paper size in the Paper Drawer replace the toner cartridge or clear the paper jams For more information see the following Chapter 7 Routine Maintenance in the Reference Guide Chapter 8 Troubleshooting in the Reference Guide SET DOCUMENT ON ADF Cause You sent a document placed on the platen glass with Direct Sending Remedy Place a document on the feeder and send it with Direct...

Page 186: ... it 0001 Cause A document may be jammed Remedy Remove the jammed document 0003 Cause 1 An attempt was made to send a document of 630 mm or longer from the feeder Remedy Divide the document into smaller parts and send from the platen glass Cause 2 A document takes a long time to send because it contains too much data Remedy Reduce the scanning resolution before sending Cause 3 A document takes a lo...

Page 187: ...set properly Remedy Load the paper or reset the Paper Drawer properly 0012 Cause You could not send because the other party s fax machine is out of paper Remedy Contact the other party and ask them to load the paper 0018 Cause There is no reply You could not send because your fax signal was not returned as the other party s line was engaged Remedy Check that the other party s line is not engaged a...

Page 188: ...he correct fax telephone number is registered on the other party s fax machine Or set your SYSTEM SETTINGS not to confirm the other party s number 0816 Cause You have reached the quota for the number of pages you can scan for faxing Remedy Reset or increase the page quota or contact your system administrator 0995 Cause Communication reservation is cleared Remedy If necessary try again from the beg...

Page 189: ...just now Remedy Wait for a while After connecting the power cord the machine cannot scan documents immediately Cause 3 Is the telephone line connected properly Remedy Make sure line connection is secure See Connecting the Telephone Line on p 1 16 Cause 4 Is your machine set to the correct telephone line type pulse or tone Remedy Check the telephone line type and set the machine to the correct type...

Page 190: ...mber Remedy Try dialing the number again If the number is registered for one touch or coded speed dialing check that the number is correct Cause 9 Is the Energy Saver mode off Remedy The machine does not scan documents if it is in the Energy Saver mode To restore the machine from the Energy Saver mode press ON OFF Cause 10 Is the other party s fax machine out of paper Remedy Contact the other part...

Page 191: ...hine answer within 55 seconds after all automatic redialing attempts Remedy Contact the other party and have them check their fax machine For an overseas call add pauses to the registered number See Pause Time on p 6 15 Memory fills up immediately when you try to send Cause 1 Are you sending with the resolution set to FINE PHOTO SUPER FINE or ULTRA FINE Remedy 1 If your document does not contain f...

Page 192: ... in the feeder correctly For more information see Placing Originals on p 1 32 Documents are streaked with lines when they print on the other party s fax machine Cause Is your machine s feeder scan area or platen glass clean Remedy Copy a document on your machine and see if the document is streaked or dirty If the copy is streaked clean the feeder scan area or platen glass Your documents are printe...

Page 193: ...treaked clean the feeder scan area or platen glass Sending of documents is too slow Cause 1 Is the resolution set to FINE PHOTO SUPER FINE or ULTRA FINE Remedy Setting the resolution to STANDARD reduces the sending time However any fine text in the document will also be harder to read Cause 2 Is ECM Error Correction Mode set to ON Remedy Because ECM corrects errors during a transmission any proble...

Page 194: ...fied the correct Stack Bypass paper size Remedy Specify the correct Stack Bypass paper size Cannot receive a fax automatically Cause 1 Is the machine s memory full Remedy Wait for the machine to finish any fax or print jobs stored in memory Then ask the other party to resend the fax Cause 2 Did an error occur during reception Remedy Print an ACTIVITY REPORT and check for an error See Printing the ...

Page 195: ... lies with the sender s fax machine Contact the sender and ask them to clean their fax machine Cause 3 Are you using the correct type of paper Remedy Make sure you load paper that meets the paper requirements for the machine For more information see Chapter 2 Basic Operations in the Reference Guide Cause 4 Is the sending fax machine functioning properly Remedy The sending fax machine usually deter...

Page 196: ...Remedy 1 Replace the toner cartridge with a new one For more information see Chapter 7 Routine Maintenance in the Reference Guide Remedy 2 Select KEEP PRINTING in CONT PRINTING in PRINTER SETTINGS located in the FAX SETTINGS of the Menu With this setting the machine will not store documents in memory even if the toner has run out See 4 CONT PRINTING of Menu Descriptions on p 10 8 Cause 4 Is the co...

Page 197: ...ve them make sure the scan area of their fax machine is clean Cannot receive a fax using ECM Error Correction Mode Cause Does the sending fax machine support ECM Remedy If the sending fax machine does not support ECM the document is received in the normal mode without error checking Receiving of documents is too slow Cause 1 Is the resolution set to FINE PHOTO SUPER FINE or ULTRA FINE Remedy Setti...

Page 198: ...tions from the other party such as to set to receive Remedy Just before receiving press Start Errors occur frequently while receiving Cause 1 Is the telephone line in proper condition Or do you have a good connection Remedy Lower the reception speed See 2 RX START SPEED of SYSTEM SETTINGS on p 10 13 Cause 2 Is the sending fax machine functioning properly Remedy Call the sender and have them check ...

Page 199: ...ccidental unplugging a built in backup battery retains the user data settings and the speed dialing settings Any documents stored in memory are retained in the machine for about 60 minutes as long as the battery is fully charged at the time of the power cut You cannot send receive copy or print documents during a power cut ...

Page 200: ...If a Loss of Power Occurs 9 20 Troubleshooting 9 ...

Page 201: ...tings to use your machine more easily The list of all the settings is also provided for your reference Accessing the Machine Settings 10 2 Menu Descriptions 10 3 COMMON SETTINGS 10 3 FAX SETTINGS 10 4 ADDRESS BOOK SET 10 9 TIMER SETTINGS 10 11 REPORT SETTINGS 10 11 SYSTEM SETTINGS 10 13 ...

Page 202: ... change appears press OK 3 Press or until the sub menu you want to change appears press OK NOTE For details on sub menus See Menu Descriptions on p 10 3 If you press Stop before OK is pressed the item you have selected will not be registered Press Stop to exit from Menu If you press Additional Functions the display returns to the previous display OK OK ...

Page 203: ...INGS ADJUST CLEANING and SYSTEM SETTINGS see Chapter 5 Customizing Settings in the Reference Guide COMMON SETTINGS An asterisk indicates the default settings Name Descriptions 12 DISPLAY LANGUAGE Selects the language where you are using your machine Language is chosen ENGLISH FRENCH SPANISH GERMAN ITALIAN DUTCH FINNISH PORTUGUESE NORWEGIAN SWEDISH DANISH SLOVENE CZECH HUNGARIAN RUSSIAN TURKISH GRE...

Page 204: ...formation will be printed in small type at the top of each page 1 PRINTING POSITION Selects whether the sender Information is positioned inside or outside the image area OUTSIDE IMAGE Terminal ID is printed outside the image border INSIDE IMAGE Terminal ID is printed inside the image border 2 TELEPHONE MARK You can prefix your number with the abbreviations FAX or TEL in your sender information OFF...

Page 205: ...tain photographs SUPER FINE Suitable for documents that contain fine print and images The resolution is four times that of STANDARD ULTRA FINE Suitable for documents that contain fine print and images The resolution is eight times that of STANDARD 3 DIRECT TX Enables disables the direct sending OFF The machine disables the direct sending ON The machine enables the direct sending 4 STAMP DOCUMENT E...

Page 206: ...MES 2 REDIAL INTERVAL Sets period of time before redialing 2 MIN to 99 MIN 2 MIN 3 TX ERROR REDIAL Sets whether the machine redials automatically when transmission error occurs ON Turns on the automatic error redial function OFF Turns off the automatic error redial function OFF After the first attempt at dialing fails redialing is not attempted 4 TIME OUT Enables disables automatic scanning of doc...

Page 207: ...end it horizontally when the document is set vertically ON Enable the automatic rotation OFF Disable the automatic rotation 3 RX SETTINGS Sets the reception functions 1 ECM RX The ECM Error Correction Mode reception is turned on or off ON All receptions are conducted with ECM if the other party s fax supports ECM OFF ECM is turned off 4 PRINTER SETTINGS Sets the settings related to Printer functio...

Page 208: ...reduction is turned off 3 TWO SIDED PRINT Sets whether the machine prints received documents on both sides of the paper OFF Disables the 2 sided printing ON Enables the 2 sided printing 4 CONT PRINTING Allows you to set how the machine responds when the toner supply is low RX TO MEMORY The machine receives all documents in the memory KEEP PRINTING The keep printing function is turned on With this ...

Page 209: ... name max 16 characters including spaces 3 OPTIONAL SETTING Customizes the transmission features for each one touch speed dialing key See One Touch Coded Speed Dialing on p 2 14 OFF Does not customizes the transmission features for each one touch speed dialing key ON Customizes the transmission features for the key 1 INTERNATIONAL Select the mode for documents you send DOMESTIC LONG DISTANCE 1 LON...

Page 210: ... not customizes the transmission features for each coded speed dialing code ON Customizes the transmission features for the code 1 INTERNATIONAL Select the mode for documents you send DOMESTIC LONG DISTANCE 1 LONG DISTANCE 2 LONG DISTANCE 3 2 TX SPEED Select the transmission speed 33600 bps 14400 bps 9600 bps 4800 bps 3 ECM Sets whether to use the ECM Error Correction Mode ON OFF 3 GROUP DIAL Regi...

Page 211: ...bles disables printing of the first page of the fax under the report OFF No first page is printed ON Prints the first page OUTPUT YES Prints a report every time you send a document REPORT WITH TX IMAGE Enables disables printing of the first page of the fax under the report OFF No first page is printed ON Prints the first page OUTPUT NO No report is printed 2 RX REPORT Enables disables automatic pr...

Page 212: ...nd reception results separately ON The activity report lists transmission and reception results separately 2 LIST PRINT Prints reports lists such as ACTIVITY REPORT SPEED DIAL LIST and USER DATA LIST 1 ACTIVITY REPORT Prints a report manually before it is printed automatically after every 40 transactions 2 SPEED DIAL LIST Prints the list of the fax telephone numbers registered for one touch speed ...

Page 213: ...emory and not to print automatically OFF Disables the Memory Lock mode ON Enables the Memory Lock mode 1 PASSWORD Sets up the password that protects the authority for accessing to the memory 2 REPORT PRINT Sets whether to print RX report while the machine is in the Memory Lock mode OFF Disables the RX report print ON Enables the RX report print 3 MEMORY RX TIME Sets whether to set the start time o...

Page 214: ...or the Machine on p ii 4 R KEY SETTING The R KEY setting allows you to set how the fax dconnects to PBX If your fax machine is not connected through a PBX you can ignore these settings PSTN The fax is connected to the outside line PBX The fax is connected through a PBX Select one of the following settings depending on the type of PBX in service Two settings are available HOOKING PREFIX Name Descri...

Page 215: ...CHAPTER 11 1 11 Appendix This chapter lists the principal specifications for the Fax function of this machine glossary and the index Specifications 11 2 Super G3 FAX Board 11 2 Glossary 11 3 Index 11 13 ...

Page 216: ...e Density Scan Transmission Standard Fine Super Fine Ultra Fine 8 pels 1 mm 3 85 line mm 8 pels 1 mm 7 7 line mm 8 pels 1 mm 15 4 line mm 16 pels 1 mm 15 4 line mm Transmission Speed Super G3 33 6 kbps G3 14 4 kbps Compression Method MH MR MMR JBIG Transmission Type Super G3 G3 Sending Original Sizes A3 A4 A4R A5 A5R Sent as A4 Receiving Paper Sizes A3 A4 A4R A5R Transmission Times ECM MMR G3MR me...

Page 217: ...s convenient when you know the other party s name but cannot recall the speed dialing number where the number is registered Automatic redialing When the other fax is busy or does not answer the machine automatically redials the same number as the redial interval and redial times After the last unsuccessful attempt the machine prints an Error TX report B bps Stands for bits per second The measure o...

Page 218: ...acsimile numbers for coded speed dialing When you register the facsimile number you can also enter the receiving party s name set the speed for the transmission and other useful features D Delayed transmission With delayed transmission you can set a time for the document to be sent You do not have to be in the office when the document is sent at the specified time Also you can send the same docume...

Page 219: ...ou still want to send a document immediately Direct sending scans and sends one page at a time The document is not scanned into the memory so it takes a little more time to get your original document back Document The single sheet or stack of papers containing the data you want to send through or receive from a fax machine Document density The document density settings alter the lightness or darkn...

Page 220: ...e may be occasions when you want to turn ECM OFF For instance when you feel the transaction speed is extremely slow F Fax Standby Display The machine is ON and ready to use All operations start from the Fax standby display where the date and time are displayed Fine Use this setting for documents with very small characters and lines It is twice the standard resolution G Group dialing Group dialing ...

Page 221: ...r jam occurs or the machine is running out of toner or paper L Long distance dialing When dialing or registering long distance numbers you sometimes have to insert a pause either within or after the telephone number The destination and length of the pause differ depending on the system Contact your local authorized Canon dealer or your local telephone company for further information if you experie...

Page 222: ...nts from piling up in the paper output tray when the office is unattended After you return to the office you can print all documents stored in memory Memory sending Scanning the document into memory before the facsimile dials the number and sends it Scanning is fast and you only have to wait until the original document is scanned not until it is sent You can get the original back much faster and s...

Page 223: ...mber may vary depending on your location and 10 seconds if added to the end of the number Only the length of pauses inside the numbers and not those at the end can be changed PBX Private Branch Exchange An in house telephone switching system that inter connects telephone extensions to each other as well as to the external telephone network A PBX controls the flow of telephone traffic through instr...

Page 224: ...inch dpi Low resolution causes font characters and graphics to have a jagged appearance Higher resolution means smoother curves and angles as well as a better match to traditional typeface designs Resolution values are represented by horizontal data and vertical data for example 200 200 dpi Rotary pulse A rotary pulse or pulse dial telephone is dialed by manually rotating a dial to send pulses to ...

Page 225: ...Sequential broadcast Enables you to send one scanned document to up to 201 destinations by using one touch speed dialing coded speed dialing and regular dialing Dial several numbers to send the document If you do this frequently you should register the numbers for group dialing Stamp The optional stamp feature marks documents that have been scanned for transmission with a pink mark stamped at the ...

Page 226: ...essage transmission and the post message handshake The transmission time described in this manual is not the total time required for the entire transmission It is only the time for the message transmission The transmission time described in this manual is the fastest time achieved when faxes communicate in the same mode TTI Stands for Transmit Terminal Identification Also called sender information...

Page 227: ... 15 sample 8 16 CODED DIAL LIST Details sample 8 18 CODED SPD DIAL setting 2 14 Coded Speed Dialing 2 2 Coded speed dialing using 2 7 CONT PRINTING setting 4 8 10 8 D Date Time entering 1 19 Density 3 10 Dialing coded speed 2 7 group 2 8 methods 2 2 one touch speed 2 5 Direct sending 3 2 3 4 DOCUMENT TOO LONG message 9 3 E ECM Error Correction Mode 6 13 ECM RX description 10 7 setting 6 22 ECM TX ...

Page 228: ...es 1 5 L LCD messages See also individual messages 9 2 M Machine settings 10 1 MEMORY FULL message 9 3 Memory Lock for Received Documents 7 3 Memory sending 3 2 3 3 Menu descriptions 10 3 N NOT REGISTERED message 9 4 O One Touch Speed Dialing 2 2 One touch speed dialing using 2 5 P PAUSE TIME setting 6 15 10 6 Placing originals feeder 1 37 PRINTING POSITION setting 6 11 10 4 Printing received docu...

Page 229: ... 8 10 RX SETTINGS settings 10 7 RX TO MEMORY setting 10 8 S SCANNING DENSITY setting 10 4 Send jobs canceling 1 40 Sending memory 3 3 problems 9 9 sequential broadcasting 3 12 Sequential broadcasting 3 12 SETTINGS settings 10 11 Specifications 11 2 SPEED DIAL LIST setting 8 15 Speed dialing lists 8 15 setting 2 14 Standby display 1 8 System Monitor key 1 6 T TEL LINE TYPE setting 1 17 TELEPHONE MA...

Page 230: ...Index 11 16 Appendix 11 U UNIT NAME setting 10 4 UNIT TELEPHONE setting 10 4 USER DATA LIST printing 8 13 USER DATA LIST setting 8 13 USER SETTINGS settings 10 4 V Vertical placement 1 33 ...

Page 231: ......

Page 232: ...a N V 2005 Canon Canon Inc 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan Europe Africa and Middle East Canon Europa N V P O Box 2262 1180 EG Amstelveen Netherlands Canon Middle East FZ LLC P O Box 27616 Dubai United Arab Emirates email info canon me com ...

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