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IMO guidelines on Voyage Data Recorder ownership and Recovery
1.Ownership of VDR information
The ship owner will, in all circumstances and at all times, own the VDR and its information.
However, in the event of an accident the following guidelines would apply. The owner of the ship
should make available and maintain all decoding instructions necessary to recover the recorded
information.
2.Recovery of VDR and relevant information
Recovery of the VDR is conditional on the accessibility of the VDR or the information contained
therein.
2.1. Recovery of the VDR information should be undertaken as soon as possible after an
accident to best preserve the relevant evidence for use by both the investigator1 and the ship
owner. As the investigator is very unlikely to be able to instigate this action soon enough after
the accident, the owner must be responsible, through its on-board standing orders, for ensuring
the timely preservation of this evidence.
2.2. In the case of abandonment of a vessel during an emergency, masters should, where time
and other responsibilities permit, take the necessary steps to preserve the VDR information
until it can be passed to the investigator.
2.3. Where the VDR is inaccessible and the information has not been retrieved prior to
abandonment, a decision will need to be taken by the flag State in co-operation with any other
substantially interested States on the viability and cost of recovering the VDR balanced against
the potential use of the information. If it is decided to recover the VDR the investigator should
be responsible for coordinating its recovery. The possibility of the capsule having sustained
damage must be considered and specialist expertise will be required to ensure the best chance
of recovering and preserving the evidence. In addition, the assistance and co-operation of the
owners, insurers and the manufacturers of the VDR and those of the protective capsule may be
required.
3.Custody of VDR information
In all circumstances, during the course of an investigation, the investigator should have custody
of the original VDR information in the same way that the investigator would have custody of other
records or evidence under the Code for the Investigation of Marine Casualties and Incidents.
3.1. The term investigator refers to the Marine Casualty Investigator as per the terms of the
Code for Investigation of Marine Casualties and Incidents.
3.2. Refer to paragraph 4.11 of the Code for the Investigation of Marine Casualties and
Incidents, as adopted by resolution A.849(20).
3.4. In all circumstances the investigator is responsible to arrange downloading and read-out of
the information and should keep the ship owner fully informed. In some cases, the assistance
of specialist expertise may be required.
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