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15

2. Sending Scan Files by E-mail

Scan files can be sent from this machine to specified destinations using the e-
mail system. This chapter explains the preparation for sending files by the e-mail
system, various display screens, procedures for sending, and how to check the
sending results when this function is used.

Preparation for Sending by E-mail

To send scan files by the e-mail system, the preparation described below is re-
quired.

Note

❒

If you establish an e-mail server on the network, set up the e-mail server on
the network in advance. For information about setting up an e-mail server,
see the manuals of the mail server to be used and the software to be installed.

Connect the machine to the network with an Ethernet cable or
IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface
board is required. To connect using wireless LAN, the IEEE
802.11b interface unit is required.

See

Network Guide

.

To send scan files by e-mail, the following

[

System Settings

]

set-

tings must be specified correctly. (Certain other settings must
also be specified.)

• IP address

• subnet mask

• DNS server

• SMTP server name

For details about making settings and other settings, see

Net-

work Guide

. You also need to register destinations and other in-

formation in the address book. For details, see

General Settings

Guide

.

Make settings for sending e-mail such as file type priority and
sender's default.

See p.110 “Send Settings”.

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Содержание LD225

Страница 1: ...and correct use be sure to read the Safety Information in the General Settings Guide before using the machine Getting Started Sending Scan Files by E mail Sending Scan Files by Scan to Folder Storing...

Страница 2: ...NetWare is a registered trademark of Novell inc Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation Other product names used herein are for identification purposes only...

Страница 3: ...ta from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin istrator authenticatio...

Страница 4: ...guide can be displayed from the Setup dialog box when DeskTopBinder Lite is installed DeskTopBinder Lite Introduction Guide PDF file CD ROM2 Describes operations with DeskTopBinder Lite and provides a...

Страница 5: ...e Control Panel 12 Log Off Using the Control Panel 13 Programming E mail Addresses and Folders 14 2 Sending Scan Files by E mail Preparation for Sending by E mail 15 E mail Screen 16 Sending Scan File...

Страница 6: ...Checking the Status of Delivery 71 6 Using the Network TWAIN Scanner Function Preparation for Using the Network TWAIN Scanner 73 Scanning Originals 74 7 Configuring Registering Scan Settings Specifyin...

Страница 7: ...Adjusting Scanner Features 104 Settings 105 Scan Settings 105 Scanning a custom size original 107 Destination List Settings 110 Send Settings 110 Administrator Tools 112 10 Appendix Relationship betw...

Страница 8: ...vi...

Страница 9: ...ions in which a particular function cannot be used Reference This symbol indicates a reference Keys that appear on the machine s display panel Keys and buttons that appear on the computer s display Ke...

Страница 10: ...2...

Страница 11: ...tinations which are currently selected 5 Program key Use to register settings used frequently as a program or to recall the registered pro gram 6 Clear Modes key Press to clear the current settings 7...

Страница 12: ...d the corresponding func tion is interrupted Press the respec tive key and then follow the instructions that appear on the screen 12 Function keys Press the Copy Document Server Fax Printer or Scanner...

Страница 13: ...ing Scan Files by E mail 1 This machine A scan file can be attached to an e mail and sent to a mail server In combination with the file storage function scan files from multiple originals that have be...

Страница 14: ...een temporarily stored can be sent all at once 2 FTP server The FTP server is a server that provides file transfer services among computers on the same network A scan file that is sent to the FTP serv...

Страница 15: ...Also stored files can be sent by e mail or Scan to Folder or delivered When sending stored files by e mail you can select to send only the URL addresses of file locations Reference p 47 Storing Files...

Страница 16: ...originals that have been temporarily stored can be delivered all at once See p 69 Simulta neous Storage and Delivery 2 Delivery server The ScanRouter delivery software is in stalled in this computer...

Страница 17: ...73 Using the Network TWAIN Scanner Function 1 This machine The scanner function of the machine can be used from a client computer via a network 2 Client computer Originals are scanned using the TWAIN...

Страница 18: ...ve and keep it pressed until the computer finish es reading from the CD ROM If Cancel is selected during instal lation the installation will be stopped and all the remaining soft ware will not be inst...

Страница 19: ...an in tray or to retrieve files using the network delivery scanner function you must install DeskTop Binder on the client computer Preparation Before installation check the sys tem requirements for D...

Страница 20: ...f user au thentication consult the appropri ate administrators For user code authentication enter a number registered in the address book as User Code User Code Authentication Using the Control Panel...

Страница 21: ...ntrol Panel Follow the procedure below to log off when Basic Authentication Windows Authentication or LDAP Authentica tion Integration Server Authentica tion is set A Press User Tools Counter B Press...

Страница 22: ...eviceMonitor for Admin For details about installing SmartDevice Monitor for Admin see Monitoring and Configuring the Printer Network Guide For details about registering addresses see each application...

Страница 23: ...il server to be used and the software to be installed Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394...

Страница 24: ...stinations at the same time 3 E mail icon Indicates that the e mail screen is dis played 4 Registration No Press to specify a destination using a five digit registration number 5 Manual Input When spe...

Страница 25: ...iginals Copy Reference D Make settings for original orien tation the sides scanned and oth er settings if necessary Reference p 79 Making the Settings Relat ed to the Orientation of the Original and S...

Страница 26: ...on see p 122 E mail Before selecting the destination be sure to select To If neces sary select Cc or Bcc and the respective destinations Depending on the security set tings certain destinations may no...

Страница 27: ...er the e mail address Note For details about the maxi mum number of characters that can be entered see p 122 E mail It is possible to enter alpha numeric characters and peri ods The symbols and spaces...

Страница 28: ...on name Note Enter the first character or characters of the destination name It is also possible to perform a combined search using Search by Dest Name and E mail Address D Press OK E Select a destina...

Страница 29: ...Program Change Delete LDAP Server in Administrator Tools in System Settings you can add a field for LDAP search For details see Net work Guide When the search condition Name is used for searching whe...

Страница 30: ...the LDAP server authen tication are not set a log on screen appears Enter a user name and password Multiple e mail addresses can be registered for one person but a search will only find one e mail add...

Страница 31: ...lly placed in the from field of the e mail so that the sender can be identified when the e mail is received Depending on system settings the administrator s e mail ad dress may appear automatically in...

Страница 32: ...been set a screen for entering the protection code appears after selecting the sender En ter the protection code and then press OK If the protec tion code you entered is cor rect the sender name and R...

Страница 33: ...tion party does not support MDN Message Disposition Notification the e mail may not be sent L Specify a subject if necessary Note To specify a subject you can se lect it from the list enter it di rect...

Страница 34: ...in advance See Network Guide A message can be selected from the list or entered directly Selecting a message from the list A Press Subject Message B Press E mail Message C Select a message D Press OK...

Страница 35: ...the file se lect the file in the Select Stored File screen and send it See p 54 Send ing Stored Files by E mail or Scan to Folder or Delivering A Place originals Note The procedure for placing origi...

Страница 36: ...a stored file to be viewed delet ed or downloaded over the network using Web Image Monitor This is useful if you cannot attach files to e mail due to network restrictions Note Settings for the above f...

Страница 37: ...cted the first selected destination is displayed Sender File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent Status One of the following stat...

Страница 38: ...Sending Scan Files by E mail 30 2...

Страница 39: ...el Web Image Monitor Telnet or other methods do not permit the use of SMB and FTP sending files is still possible Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wi...

Страница 40: ...screen is displayed 4 Registration No Press to specify a destination using a five digit registration number 5 Enter Destination When specifying a destination that is not listed press Enter Destinatio...

Страница 41: ...acing Originals Copy Reference D Make settings for original orien tation the sides scanned and oth er settings if necessary Reference p 79 Making the Settings Relat ed to the Orientation of the Origin...

Страница 42: ...ddresses and Users for Facsimile Scanner Functions General Settings Guide Depending on the security set tings certain destinations may not be displayed Selecting a destination folder from the list A S...

Страница 43: ...ation in the destination field and then press the Clear Stop key Directly enter the path for the folder of a client computer on the same network A Press Enter Destination B Press SMB Note If you try t...

Страница 44: ...may take time You may not be able to press Connection Test right after pressing Cancel during a connection test Though the connection test was successful the machine may fail to transfer the file if w...

Страница 45: ...le of a path where the folder name is user and the sub folder name is lib user lib H Press OK I Enter the user name according to the setting at the destina tion Press Manual Input to the right of the...

Страница 46: ...d a message asking you to confirm the protocol change appears C Select Connection Type To specify the NDS tree name press NDS To specify the Net Ware server name press Bind ery D Press Manual Input on...

Страница 47: ...the connection test was successful the machine may fail to transfer the file if you do not have write privi leges for the file or there is not enough free hard disk space J Check the connection test...

Страница 48: ...computer appears E Select the destination folder Note When the selected folder has sub folders the sub folders list appears If you cannot find the desti nation folder press Up One Level and then searc...

Страница 49: ...S tree or NetWare server Note If the selected NDS tree or NetWare server requires au thentication a login screen appears Enter a user name and password for logging on to the NDS tree or NetWare server...

Страница 50: ...tion field at the top of the screen to check which destinations are selected Note Press UPrev or TNext to scroll through the list Desti nations are displayed in the order they were selected To check t...

Страница 51: ...y storing a file and sending it by Scan to Folder cannot be resent from the Scan to Folder screen To resend the file select the file in the Select Stored File screen and send it See p 54 Sending Store...

Страница 52: ...r 44 3 F Press Store File G Make sure that Send Store is se lected H Specify file information if neces sary Reference For details about specifying file information see p 49 Specify ing file informatio...

Страница 53: ...ted the destinations are displayed individually Sender File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent Status One of the following statu...

Страница 54: ...Sending Scan Files by Scan to Folder 46 3...

Страница 55: ...f DeskTopBinder For de tails contact your local dealer Note When a delivery server is added to the network stored files can be delivered You can store scan files and simultaneously deliver them with t...

Страница 56: ...tings if necessary Reference p 79 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides E Make the scan settings Reference There are two ways to specify scan settings as de...

Страница 57: ...als one by one place the next original For details see p 82 Scanning Originals in Several Times I Press Store File J Press Cancel Specifying file information You can specify a user name file name and...

Страница 58: ...e Name The soft keyboard appears B Enter the file name Reference For information about how to enter characters see Gener al Settings Guide C Press OK Specifying a password When a password is specified...

Страница 59: ...the list of stored files perform the following steps Note You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monitor For details see p 55 Checking...

Страница 60: ...splaying information of a selected stored file 1 Keys for searching for files Press to switch to the screens for searching for a file by user name or file name or to the screen for displaying all file...

Страница 61: ...on for a file after selecting the file from the file list Searching for Files You can search for files from the stored files using the user name or file name Searching by user name A On the screen wit...

Страница 62: ...can settings spec ified when they were stored A Press Select Stored File to display the list of stored files Reference p 51 Displaying the List of Stored Files B Select a file Note When you select a p...

Страница 63: ...ing You can send URL addresses by e mail and files by Scan to Folder si multaneously Below is a sample e mail received at the destination when sending the URL address by e mail If you click the transm...

Страница 64: ...related to DeskTop Binder manuals See p i Manu als for This Machine Viewing a list of stored files using Web Image Monitor The stored files are displayed and can be checked also in Web Image Moni tor...

Страница 65: ...ce see p 124 Store When you select a password protected file the Password en try screen appears Enter the correct password and then press OK When multiple files are selected the password entry screen...

Страница 66: ...tion Changing the user name A Press Change User Name B Select the new user name Note The user names shown here are names that were regis tered on the Administrator Tools tab in System Settings To chan...

Страница 67: ...Press the key Note To change the password press Change and then enter a new one D Enter the same number as you entered in step B for confirma tion E Press the key F Press OK Important Do not forget th...

Страница 68: ...Storing Files 60 4...

Страница 69: ...the delivery results when this function is used Important A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function Information...

Страница 70: ...d for Delivery Option under File Trans fer For details about making settings and other settings see Connecting and Setting Up Network Guide Make settings for the network delivery scanner function such...

Страница 71: ...y a destination using a five digit registration number 4 Manual Input When sending e mail via the delivery server press Manual Input and then enter the destination using the soft keyboard that is disp...

Страница 72: ...g For details about placing originals see Placing Originals Copy Reference D Make settings for original orien tation the sides scanned and oth er settings if necessary Reference p 79 Making the Settin...

Страница 73: ...letter from the title Display the destination by pressing U or T The destination titles are pro gramed in the delivery serv er To deselect a destination press the destination once more or press UPrev...

Страница 74: ...destination Note Enter the e mail address of the destination when send ing via the delivery server For details about the maxi mum number of characters that can be entered see p 125 The network delive...

Страница 75: ...speci fied this information is added to the scan file Select a sender from the senders registered in the delivery server Depending on the security set tings Attach Sender s Name may be selected as th...

Страница 76: ...ecify e mail transmis sion via SMTP in ScanRouter If the mail application used by the destination party does not support MDN Message Dispo sition Notification the e mail may not be sent J Specify a su...

Страница 77: ...same time is stored Note This section explains mainly the procedure for simultaneous deliv ery and storage For details see p 64 Delivering Scan Files A Place originals Note The procedure for placing...

Страница 78: ...der and a subject if necessary F Press Store File G Make sure that Send Store is se lected H Make settings for file informa tion if necessary Reference For details about specifying file information se...

Страница 79: ...st selected destination is displayed Sender File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent Status One of the following status is displa...

Страница 80: ...Delivering Scan Files 72 5...

Страница 81: ...scribed be low is required Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is require...

Страница 82: ...machine is still not displayed in the list after confirming the above consult your net work administrator E Click OK B Place originals Reference The procedure for placing origi nals is the same as th...

Страница 83: ...Scan E Save the scan file in DeskTop Binder A On the File menu click Exit B Enter the file name and then click OK The image is stored in DeskTop Binder and DeskTopBinder Viewer closes Editing and prin...

Страница 84: ...Using the Network TWAIN Scanner Function 76 6...

Страница 85: ...andard originals con taining mainly text Printer printing is best scanned with Text Print Text OCR For standard originals con taining mainly text This setting increases charac ter recognition accuracy...

Страница 86: ...JISR B5 JISS Custom Size Note When Custom Size is select ed the dimensions of the scan area width and height can be specified When selecting Custom Size for Scan Size see p 107 Scanning a custom size...

Страница 87: ...original Two sided original selection A When scanning one sided orig inals make sure that 1 Sided Orig is selected B When scanning two sided origi nals press 2 Sided Orig to select 2 Sided Orig T to T...

Страница 88: ...to Batch To enable Wait Time for Next Original s SADF in Scan Set tings select SADF For de tails see p 106 Wait Time for Next Original s SADF If you select Batch the ma chine waits for further origi n...

Страница 89: ...eplace the stamp cartridge when the stamp begins to fade For details see Trou bleshooting General Settings Guide B Press OK C Press OK Note The current settings are displayed For a Network TWAIN Scann...

Страница 90: ...Scanner Features Scanning using the ADF Select Set Wait Time for Wait Time for Next Original s SADF in Scanner Features Reference p 105 Wait Time for Next Orig Exposure Glass or Wait Time for Next Ori...

Страница 91: ...not appear se lect SADF in Switch to Batch of Scanner Features See p 106 Switch to Batch B Press the Start key When scanning is finished the time remaining to place addi tional originals is displayed...

Страница 92: ...entation of the Original and Scanned Sides C Select Batch for Original Feed Type Note If Batch does not appear select Batch in Switch to Batch of Scanner Features See p 106 Switch to Batch D Make sett...

Страница 93: ...sided orig inal Top to Top Top to Bottom Last Page Divide Original Feed Type File Type Batch SADF and Stamp Registering a Program A Make the settings you want to register in the initial display of th...

Страница 94: ...ge D Change settings of the program E Press the Program key F Press m Register G Press the number of the program for which you changed settings or the number of a different pro gram in which you want...

Страница 95: ...ure the Scanner key is se lected and then press the Pro gram key B Press Change Name C Press the number of the program for which you want to change the name D Enter a new program name Note A program n...

Страница 96: ...Configuring Registering Scan Settings 88 7...

Страница 97: ...e down The original was placed upside down Place the original in the cor rect orientation See Placing Originals Copy Reference No image results from scanning The original was placed with the front and...

Страница 98: ...vanced encryption has been specified in the extended security setting For details about the extended security setting consult an administrator Problems Causes and solutions Stored files cannot be de l...

Страница 99: ...has been cleared ap pears and operations are not possible The destination list is being updated from the network using SmartDeviceMonitor for Admin Depending on the number of destinations to be updat...

Страница 100: ...iles Status Check that the user name and password are correct Note A password of 64 or more characters may not be recog nized Check that the ID and password for the destination folder are cor rect Can...

Страница 101: ...omputer Check that components such as the LAN cable are connected properly Check that the server settings are correct and the server is working properly Entered protection code for destina tion is inc...

Страница 102: ...which can be sent at the same time Reduce the number of the selected files The number of files exceeded the maximum number possible Reduce the number of files and send them again Exceeded max number o...

Страница 103: ...Memory is full Do you want to store scanned file Because there is not enough free hard disk space in the machine for storing in the Document Server only some of the pages could be scanned Specify whet...

Страница 104: ...ly Wait until sending is retried automatically af ter the preset interval If sending fails again consult the network ad ministrator Sending the data has failed To con firm the result check Scanned Fil...

Страница 105: ...stina tion for sending by Scan to Folder press Select for the message dis played on the Scan to Folder screen Transmission has failed Insufficient memory in the destination hard disk To check the curr...

Страница 106: ...e the original correctly Specify the scan size When placing an original directly on the exposure glass the lifting lower ing action of the ADF triggers the au tomatic original size detection process L...

Страница 107: ...whether the client computer can use the TCP IP protocol Fatal error has occurred in the scanner An unrecoverable error has occurred in the machine Call your service represent ative Insufficient memory...

Страница 108: ...canner is not available Check the scanner connection status Check whether the main power switch of the machine is turned off Check whether the machine is con nected to the network correctly Deselect t...

Страница 109: ...sted below Make the necessary settings Note Make settings for the items marked with if necessary Scan Settings For explanations of settings see p 105 Scan Settings Settings Default E mail Scan to Fold...

Страница 110: ...e Delivery TWAIN Destination List Display Priority 1 Delivery Server Destination List Display Priority 2 E mail Address Select Title Title 1 Update Delivery Server Destination List Settings Default E...

Страница 111: ...Scanner Features 103 9 Administrator Tools For explanations of settings see p 112 Administrator Tools Settings Default E mail Scan to Folder Store Delivery TWAIN Menu Protect Level 2...

Страница 112: ...r the whole system see General Settings Guide A Press the User Tools Counter key B Press Scanner Features C Press the item to be set D Press the item to be set Example TWAIN Standby Time set ting of S...

Страница 113: ...l to be put in place See p 80 Batch SADF selection If Set Wait Time is selected en ter the wait time in seconds 3 999 for placing additional orig inals with the number keys Scanning will start if addi...

Страница 114: ...are placed on the exposure glass you must press the Start key to start scanning If a paper misfeed occurs or any of the following operations is performed while the machine is waiting for additional or...

Страница 115: ...mmediately after the operation switch is turned on or modes are cleared or reset Select Program No 10 to use the set tings stored in Program No 10 as the initial mode Scanning a custom size original W...

Страница 116: ...then press the key For example set X3 to 17 inch and Y3 to 8 inch Scanning part of an original The following diagrams explain the relationship between the VOriginal Size X1 and Y1 VStart Position X2 a...

Страница 117: ...ess OK D Press Exit twice The main menu reappears Specifying and loading the original Specifying the original s loading ori entation Under Original Orientation select the original s loading orientatio...

Страница 118: ...any time Send Settings This section explains how to set the defaults for settings such as the com pression level for the scan file and switching to and from the network TWAIN scanner function The set...

Страница 119: ...ed Do not Print Delete Oldest Transmission delivery results are deleted one by one as new results are stored Do not Print Disable Send Transmission delivery cannot be performed when the journal is ful...

Страница 120: ...which is a tem plate cannot be changed Store File Priority Select Send Store Store Only or Off as the default that is displayed when modes are cleared or reset or immediately after the operation swit...

Страница 121: ...anel of the ma chine Specify the scan size and resolution again Limitation Depending on the image compression level the maximum image size will be limited When Using for E mail Scan to Folder or Store...

Страница 122: ...Binary Text or Binary Photo is selected for Col Grad The originals can be scanned using combinations marked with in the table Original orientation S 1 The scanning size must be manually entered 100 d...

Страница 123: ...be scanned using combinations marked with in the table Original orientation S 1 The scanning size must be manually entered 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000...

Страница 124: ...is converted to JPEG when On is selected for Compression Gray Scale in Send Settings and TIFF when Off is selected Note Files are stored in single page style When sending files by e mail you can se le...

Страница 125: ...n specified on the control panel or scanner driver does not change An original to be scanned Decide the placement method Exposure glass ADF Place the original There are two original orienta tions Plac...

Страница 126: ...Appendix 118 10 1 When using the machine as a network TWAIN scanner this is the standard orienta tion for the TWAIN Driver Normally set the original this way The original displayed on a computer...

Страница 127: ...il Scan to Folder Store Net work Delivery Scanner TWAIN Scanner Mixed Sizes is not specified Scan Size is set to Auto Detect 1 Auto detection is used to de termine the size of each origi nal placed on...

Страница 128: ...compatible machines that support the operating system properly Limitation Under Windows NT with RISC based processors MIPS R series Alpha AXP or PowerPC this driver is not supported Operating system M...

Страница 129: ...properly Operating system Microsoft Windows 98SE Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Display resolution 800 600 pixels 64K colors or higher Software installed with DeskTopBinde...

Страница 130: ...symbols _ Period They can be used anywhere except the beginning and end of an ad dress or before Periods cannot be used next to each other 3 An e mail address found using a LDAP server search cannot b...

Страница 131: ...Folder SMB Destinationfolderpath 128 characters User name 64 characters Password 64 characters FTP Server name 64 characters Destinationfolderpath 128 characters User name 64 characters Password 64 c...

Страница 132: ...tore and printer functions Transmission Type Destination Se lection Method Selectable Number of Destinations Selectable Number of Destinations for Each Function Selectable Number of Destinations for E...

Страница 133: ...Z symbols _ Period They can be used anywhere except the beginning and end of an ad dress or before Periods cannot be used next to each other 3 The maximum number of destinations that can be selected...

Страница 134: ...face 10BASE T or 100BASE TX IEEE 1394 IP over 1394 optional and IEEE 802 11b Wireless LAN optional Maximum scan size A3 297 432 mm 11 17 inches Sizes that can be detected auto matically Exposure glass...

Страница 135: ...ndicators 3 Installing software 10 Interrupt key 3 L LDAP server 5 Loading the original 109 Login Using the Control Panel 12 Log Off Using the Control Panel 13 M Main power indicator and power indicat...

Страница 136: ...27 Simultaneous Storage and Sending by Scan to Folder 43 SMB 35 SMTP server 5 Software supplied on CD ROM 120 Specifying the original s loading orientation 109 Stamp 81 Start key 4 Store 7 47 124 Sto...

Страница 137: ...ment does cause harmful interference to radio or television re ception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more...

Страница 138: ...Printer Scanner Unit Type 3030 Operating Instructions Scanner Reference EN USA B767 8700...

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