Xerox ColorQube 8700 System Administrator Manual Download Page 194

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Administrator Tools

194

ColorQube 8700/8900 Color Multifunction Printer

System Administrator Guide

Fax Address Book

You can save fax machine phone numbers as speed dial entries at the control panel.

For instructions on using this feature, see the

User Guide

for your printer model:



ColorQube 8700 Color Multifunction Printer:

www.xerox.com/office/CQ8700docs



ColorQube 8900 Color Multifunction Printer:

www.xerox.com/office/CQ8900docs

LAN Fax Address Book

The LAN Fax feature has a separate directory for storing and managing addresses. For details about

using or configuring the LAN Fax address book, see the driver help.

Summary of Contents for ColorQube 8700

Page 1: ...Xerox ColorQube 8700 8900 Color Multifunction Printer Imprimante multifonction couleur Xerox ColorQube 8700 8900 System Administrator Guide Guide de l administrateur syst me...

Page 2: ...d PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc regist...

Page 3: ...entreWare Internet Services 19 Locking or Unlocking the Printer 19 Changing the System Administrator Password 19 Using the Configuration Overview Page 20 Assigning the Printer Name and Location 20 Ena...

Page 4: ...P Server Settings 44 Configuring SMTP Authentication Settings 44 Configuring SMTP Connection Encryption Settings 45 Configuring SMTP File Size Management 45 Testing SMTP Configuration Settings 45 LDAP...

Page 5: ...HTTP SSL 75 Enabling HTTPS SSL 75 FIPS 140 2 76 Enabling FIPS 140 Mode and Checking for Compliance 77 Stored Data Encryption 78 Enabling Encryption of Stored Data 78 IP Filtering 79 Creating an IP Fi...

Page 6: ...on the Control Panel 104 Verifying the Software 105 5 Printing 107 Saving and Reprinting Jobs 108 Enabling the Reprint Saved Jobs Feature 108 Creating and Managing Saved Jobs Folders 108 Saving and Pr...

Page 7: ...Managing Folders and Scanned Files 127 Scanning to an Email Address 130 Email 130 Managing the Email Address Book 134 Workflow Scanning 135 Configuring Workflow Scanning 135 Configuring File Reposito...

Page 8: ...onfiguring Required Settings 166 Configuring General Internet Fax Settings 167 Configuring Internet Fax Receive Settings 167 Configuring Address Book Settings 168 Configuring Default Internet Fax Sett...

Page 9: ...vices 186 Restarting the Printer at the Control Panel 186 SMart eSolutions and Billing Information 187 SMart eSolutions 187 View Usage and Billing Information 189 Cloning 190 Creating a Clone File 190...

Page 10: ...Contents 10 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide A Audit Log Event Identification Numbers 205 Audit Log Event Identification Numbers 206...

Page 11: ...ColorQube 8700 8900 Color Multifunction Printer 11 System Administrator Guide This chapter includes Overview 12 More Information 13 1 Introduction...

Page 12: ...ation Report listing the current printer configuration Review the report and locate the printer IP address For details see Configuration Report on page 17 5 Open a Web browser and type the IP address...

Page 13: ...nction Printer www xerox com office CQ8700support ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Information Pages Print from the control panel Information about menus o...

Page 14: ...Introduction 14 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide...

Page 15: ...ion Printer 15 System Administrator Guide This chapter includes Physically Connecting the Printer 16 Initial Setup at the Control Panel 17 Initial Setup in CentreWare Internet Services 19 Physical Con...

Page 16: ...ord to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable t...

Page 17: ...upplies Use the Fax Setup wizard to configure basic embedded fax settings After the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints 1 At the prin...

Page 18: ...y to save the new settings or Undo to retain the previous settings Manually Setting the Ethernet Interface Speed The Ethernet interface on the printer automatically detects the speed of your network A...

Page 19: ...s 1111 Accessing CentreWare Internet Services At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Locking or Unlocking the Printer Yo...

Page 20: ...3 Under Location type the location of the printer 4 Click Apply to save the new settings or Undo to retain the previous settings Enabling Services Services must be enabled before they can be managed...

Page 21: ...Note Restart the printer for the new settings to take effect Setting USB Options 1 In CentreWare Internet Services click Properties Connectivity Physical Connections 2 Click USB Settings 3 Under USB C...

Page 22: ......

Page 23: ...hapter includes AppleTalk 24 NetWare 25 FTP SFTP Filing 27 IP 28 SLP 33 SNMP 34 SSDP 38 Microsoft Networking 39 LPR LPD 40 Raw TCP IP Printing 41 SMB Filing 43 SMTP Server 44 LDAP 46 HTTP 50 POP3 52 P...

Page 24: ...sh to assign to your printer Determine the AppleTalk Zone if used to assign to your printer 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click AppleTalk 3 Under Protocol...

Page 25: ...from the Filing Transport menu 5 Select the Frame Type from the menu Options are Auto Ethernet II Ethernet 802 2 Ethernet 802 3 6 Type a polling rate between 1 240 seconds for the print server in Queu...

Page 26: ...that represents all of the assets of an organization in a logical tree structure Assets can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS sele...

Page 27: ...ndard network protocol that is used with SSH to ensure that data is encrypted and transferred securely Configuring FTP and SFTP Filing Settings 1 In CentreWare Internet Services click Properties Conne...

Page 28: ...Configuring the Network Address 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Settings TCP IP Settings 3 Touch Dynamic Addressing 4 Touch Dis...

Page 29: ...Close to exit the DNS Servers screen 6 Touch Dynamic DNS Registration and touch Enable under IPv4 or IPv6 if necessary Configuring IP Settings in CentreWare Internet Services If your printer has a va...

Page 30: ...network layer configuration parameters 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click IP IPv6 3 Under Protocol select Enabled to enable the protocol CAUTION If both...

Page 31: ...ation or configure your DHCP server to perform updates on behalf of the DHCP clients Configure your DNS server to allow dynamic updates 5 If desired under Dynamic DNS Registration of IPv4 Address or D...

Page 32: ...HCP server recognized search domain names appear in a list under Domain Name Search List The list of domain names allows the DNS server to recognize unqualified host names If you want the printer to s...

Page 33: ...ties Connectivity Protocols 2 Click SLP 3 Under Protocol select Enabled 4 Under Directory Agent type the IP address for the Directory Agent DA if one is used This entry is optional 5 If you use scopes...

Page 34: ...trative and key user accounts Assign read and write access to User accounts Limit SNMP access to the printer using hosts Enabling SNMP 1 In CentreWare Internet Services click Properties Connectivity P...

Page 35: ...e SNMP SET requests to the printer Applications that set information on the printer using SNMP use this password CAUTION Changes made to the GET or SET community names for this printer require corresp...

Page 36: ...tain the previous settings 10 Click Cancel to return to the previous page Configuring SNMP Advanced Settings You can add edit or delete IP and IPX addresses for Network Management workstations that re...

Page 37: ...configured to receive the trap 3 Type the 48 bit Physical MAC Address of the computer running the SMNP manager application receiving the trap 4 Type the IPX Socket Number of the computer running the...

Page 38: ...tification and discovery routing options 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SSDP 3 Under Protocol select Enabled 4 Under Cache Control type a value betwe...

Page 39: ...pe the host name used to provide shared access and authenticate interprocess communication in the SMB Host Name field 6 If desired type a descriptive comment in the SMB Host Name Comment field 7 Type...

Page 40: ...s for job name and owner This feature allows you to replace the standard information displayed on a banner page with the user name and job name from the print job 7 Select the desired option from the...

Page 41: ...between 0 1800 before the job is processed with an End of Job character The default time is 300 seconds 8 Select Enabled for PDL Switching to allow the printer to switch automatically between multiple...

Page 42: ...No Jobs or All Jobs To enable banner pages to print before each PDL document within a single job select Enabled for Banner Page for Each Document of Job To restrict banner pages to print for jobs that...

Page 43: ...tructs the printer to authenticate to the SMB shared network location with a Kerberos ticket if available If a Kerberos ticket is not available or Kerberos authentication fails the printer attempts to...

Page 44: ...Device Email Address type the email address assigned to the printer by the SMTP server 7 Click Default All to reset settings to default values 8 Click Apply to save the new settings or Undo to retain...

Page 45: ...not encrypted 3 Click Apply Configuring SMTP File Size Management 1 On the SMTP Email page click the File Size Management tab 2 To define a maximum message size for messages with attachments type a va...

Page 46: ...s configured for your printer You can configure a maximum of nine LDAP servers for your printer 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click LDAP 3 To add a new LD...

Page 47: ...nter 4 Under Maximum Number of Search Results to define the maximum number of addresses returned that match search criteria type a number from 5 100 The default number is 25 To use the maximum number...

Page 48: ...ailable in the drop down menu This setting prevents the Network Address Book from displaying on the Internet Fax screen on the printer control panel If your LDAP server does not contain a unique Inter...

Page 49: ...DIF Technical Specification on the IETF website 3 To configure an LDAP Authentication filter under Email Address Book Filter select Enable Custom Filter 4 Type the LDAP search string or filter that yo...

Page 50: ...Port Number if needed The default is 80 5 In Keep Alive Timeout type the time between 1 60 seconds that the printer waits for a response from a connected user before terminating the connection The de...

Page 51: ...d Accounting Security For details see the Help in CentreWare Internet Services Selecting Web Services for HTTP 1 To enable or disable individual services select the check box next to one or more servi...

Page 52: ...rties Connectivity Protocols 2 Click POP3 Setup 3 Under Server Information select either IPv4 or Host Name for the address type 4 Under POP3 Server type the appropriately formatted address and port nu...

Page 53: ...s To keep any devices behind it anonymous for security purposes To cache content from resources such as Web pages from a Web server to increase resource access time Configuring the Proxy Server 1 In C...

Page 54: ...ch Mean Time GMT offset these settings are ignored 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click NTP 3 Under Network Time Protocol select Enabled to enable the prot...

Page 55: ...osoft that provides a standard method for discovering and using network connected devices It is supported in Windows Vista and Windows Server 2008 operating systems WSD is one of several supported com...

Page 56: ...the printer uses to come out of Sleep Mode 7 Click Apply to save the new settings or Undo to retain the previous settings See also NetWare on page 25 Sleep Mode Network Settings Advanced You can allow...

Page 57: ...8 Secure HTTP SSL 75 FIPS 140 2 76 Stored Data Encryption 78 IP Filtering 79 Audit Log 81 IPsec 83 Security Certificates 88 802 1X 93 System Timeout 96 Overwriting Image Data 97 PostScript Passwords 1...

Page 58: ...d at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored in the User Database If you have a limited number of users or do not have...

Page 59: ...ng the Authentication Method and the Authorization Method 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 Click Edit 4 To set the control panel...

Page 60: ...er credential information The printer uses this information for local authentication and authorization and for CompanyNameRTM Standard Accounting When you configure local authentication the printer ch...

Page 61: ...ettings or Undo to retain the previous settings Note New password rules do not affect existing passwords Configuring Network Authentication Settings When you configure network authentication users pro...

Page 62: ...w 10 To copy the settings from another server select a server from the list and click Copy From 11 Click Edit to update the settings Configuring Authentication Server Settings for Kerberos Windows 200...

Page 63: ...5 If you want to specify domain controller IP addresses or host names select Optional Information Address options appear 6 Select the address type Options are IPv4 Address or Host Name 7 Type the app...

Page 64: ...es provides links to authentication authorization and personalization configuration settings 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods Setti...

Page 65: ...re a user is logged out automatically Type the time in minutes 3 Click Save to apply the new settings and return to the Xerox Access Setup page Click Cancel to return to the Xerox Access Setup page Sp...

Page 66: ...s server To use Xerox Secure Access purchase and install the Xerox Secure Access Unified ID System To configure access rights using Xerox Secure Access Unified ID System authentication Install the Xer...

Page 67: ...ess type and port number Options are IPv4 Address or Host name 4 Type the appropriately formatted address and port number The default port number is 443 5 In the Path field type the HTTP path public d...

Page 68: ...orization the printer references an authorization server for authorization information for the authenticated user To configure network authorization Provide information about your authorization server...

Page 69: ...sided Restrict a Job Type such as Secure Print Restrict access to specific paper trays Specify the software applications from which users are allowed to print Restrict printing color printing and 1 si...

Page 70: ...ver to restrict printing at all times 2 Select Make color printing more restrictive than black white printing to specify permissions for Color and Black White printing independently 3 Click Save Setti...

Page 71: ...Application ID of the application must be associated with an Application Group Name If you send a job from an application that is not in the default list a new Application ID appears in the Custom Ap...

Page 72: ...et Services click Properties Login Permissions Accounting 2 Click User Permissions 3 Under Action next to User Permission Roles click Edit 4 Click the Logged In Users tab 5 Click Make Your Own Permiss...

Page 73: ...3 Under Action next to User Permission Roles click Edit 4 Click the Logged In Users tab 5 Next to a role click Edit User Mappings 6 Under Methods select an option Assign Groups allows you to select th...

Page 74: ...Override Policies to specify what happens when a user without appropriate print permissions sends a color or 1 sided print job to the printer 1 In CentreWare Internet Services click Properties Login...

Page 75: ...SL encryption is protocol independent You can turn SSL on or off for each protocol or scan destination as needed Before you begin Ensure DNS is enabled and configured Ensure that the date and time con...

Page 76: ...otocols use non FIPS compliant encryption algorithms When you enable FIPS 140 mode the printer validates the current configuration by performing the following checks Validates certificates for feature...

Page 77: ...pass or fail message appears If the configuration check passes click Reboot Machine to save and restart the printer If the configuration check fails the reasons for the failed test list in a table at...

Page 78: ...abling Encryption of Stored Data 1 In CentreWare Internet Services click Properties Security Encryption 2 Click User Data Encryption 3 Under User Data Encryption Enablement select Enabled 4 Click Appl...

Page 79: ...umber between 0 32 for the Source IP Mask that uses this rule The range of 0 32 corresponds to the 32 bit binary number comprising IP addresses For example The number 8 represents a Class A address wi...

Page 80: ...r System Administrator Guide Arranging the Execution Order of IP Filter Rules 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 Click an IP filter rule 4 Under Move se...

Page 81: ...le txt text file and open it in a spreadsheet application that can read a tab delimited text file Interpreting the Audit Log The Audit Log is formatted into ten columns Index Column 1 lists a unique v...

Page 82: ...Name Job Name Computer Name Printer Name Folder Name or Accounting Account ID display when Network Accounting is enabled Note Authentication must be configured to record the user name in the Audit Log...

Page 83: ...Print TCP port 515 Port 9100 Print TCP port 9100 SMTP TCP UDP port 25 SNMP TCP UDP port 161 SNMP Traps TCP UDP port 162 WS Discovery UDP port 3702 Up to 10 additional services Enabling IPsec Before y...

Page 84: ...he IP header and the IP payload Tunnel mode provides protection for an entire IP packet by treating it as an Authentication Header AH or Encapsulating Security Payload ESP 2 If you selected Tunnel Mod...

Page 85: ...roup 2 provides a 1024 bit Modular Exponential MODP keying strength Group 14 provides a 2048 bit MODP keying strength 3 Under IKE Phase 2 select the IPsec Mode Options are Transport Mode or Tunnel Mod...

Page 86: ...rotocols that you want to add to the group 5 To control a service that is not listed under Custom Protocols type a name for the service and select the check box under Service Name 6 To control a servi...

Page 87: ...from the list and click Edit or Delete Managing Security Policies IPsec security policies are sets of conditions configuration options and security settings that enable two systems to agree on how to...

Page 88: ...certificates A Trusted Certificate is a self signed certificate from another device that you want to trust To ensure that the printer can communicate with other devices over a secure trusted connecti...

Page 89: ...not appear Note Creating a Xerox Device Certificate is less secure than creating a certificate signed by a trusted certificate authority 1 In CentreWare Internet Services click Properties Security 2 C...

Page 90: ...6 Complete the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit and Email Address 7 Select Subject Alternative Name if applicable and type the...

Page 91: ...s Installing Domain Controller Certificates Install the self signed certificates from any domain controllers in your network 1 In CentreWare Internet Services click Properties Security 2 Click Certifi...

Page 92: ...fying the Minimum Certificate Key Length You can specify the minimum encryption key length required for certificates If a user attempts to upload a certificate that contains a key that does not meet t...

Page 93: ...he supported authentication method Create a user name and password on your authentication server Note This procedure causes the printer to restart and be unavailable over the network for several minut...

Page 94: ...cation both require X 509 certificates To use these features install the necessary certificates on the Security Certificates page before configuring 802 1X The Default Xerox Device Certificate cannot...

Page 95: ...user name required by your authentication switch and server 11 Type the Password then retype it to confirm 12 To save the new password select the check box next to Select to save new password A passw...

Page 96: ...ouch screen Type the time from 0 60 minutes and select the time in seconds 5 Under Warning Screen select Enabled to require the printer to display a warning message before it logs a user out of the to...

Page 97: ...hard drive except Jobs and folders stored in the Reprint Saved Jobs feature Jobs stored in the Scan to Mailbox feature Fax Dial Directories Fax Mailbox contents Note Standard image overwrite takes app...

Page 98: ...of the Week select the day when the printer overwrites data If you selected Monthly for Frequency under Day of the Month select the date when the printer overwrites data 9 To print a confirmation rep...

Page 99: ...es to complete 7 To start a Full disk overwrite a Click Advanced Settings b Select Full c Click Start Disk Overwrite Now d Click OK to acknowledge the warning message Note Full image overwrite takes a...

Page 100: ...Image Overwrite Security 3 Click the Immediate Image Overwrite tab 4 On the Immediate Image Overwrite tab under Enablement select Enabled 5 Click Apply Enabling Immediate Image Overwrite at the Contr...

Page 101: ...operators restricts PostScript jobs from running unencapsulated to prevent them from changing default printer settings For details see the Help in CentreWare Internet Services 1 Under StartupMode sele...

Page 102: ...USB port next to Front USB Port select Enabled To disable the port clear the check box 4 To enable the rear two USB ports next to Rear USB Ports Pair select Enabled To disable the ports clear the chec...

Page 103: ...the Control Panel You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 In CentreWare Internet Services click Properties Security 2 Click Display Networ...

Page 104: ...Guide Hiding User Names on the Control Panel You can hide the user name of a logged in user from displaying on the control panel 1 In CentreWare Internet Services click Properties Security 2 Click Hi...

Page 105: ...e appears to be functioning improperly a Xerox representative can ask you to perform this test 1 In CentreWare Internet Services click Properties Security 2 Click Software Verification Test 3 To begin...

Page 106: ......

Page 107: ...hapter includes Saving and Reprinting Jobs 108 Printing Jobs from CentreWare Internet Services 111 Managing Banner Page Printing Options 112 Configuring Secure Print Settings 114 Hold All Jobs 115 UNI...

Page 108: ...in the Default Public Folder To create new folders or manage folders use the Saved Jobs page Creating a Folder 1 In CentreWare Internet Services click Jobs Saved Jobs 2 On the Saved Jobs page click C...

Page 109: ...ion Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 On the Paper Output tab click the Job Type menu then select Saved Job 5 On...

Page 110: ...begin the backup or Undo to retain the previous settings Restoring Saved Jobs from an FTP Repository 1 In CentreWare Internet Services click Properties Services Print From 2 Click Reprint Saved Jobs R...

Page 111: ...Internet Services click Print The Job Submission page appears 2 Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location 3 Under Pri...

Page 112: ...r No to disable this option 4 Under Allow the Print Driver to Override select Yes to allow the print driver settings for banner page printing to override the setting selected on this page Under Banner...

Page 113: ...ion Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 Click the Advanced tab 5 Click to expand the Paper Output option 6 Click B...

Page 114: ...ame are shown as asterisks to hide the title of the document that is being printed 4 Under Release Policies for Secure Print Jobs Requiring Passcode When the User is Already Logged In select an option...

Page 115: ...ins For example jobs sent by JSmith wgc yourcompany com are filed separately from jobs sent by JSmith na yourcompany com Each user cannot release the job of the other person 5 Under Unidentified Job P...

Page 116: ...ported Printing Models Workstation to printer Peer to Peer Print jobs are processed and spooled locally on your computer then sent directly to the printer XSUS must be installed on each computer Works...

Page 117: ...are created with names that match the print driver and Printer Model Package tgz file names Perform the expansion steps for both tgz files 5 Change to the directory created by the expansion of the Cod...

Page 118: ...V type lp dprinter filename then click Enter 2 To print to a specific printer in Berkeley type lpr Pprinter filename then click Enter AS 400 Xerox provides Work Station Customization Object WSCO files...

Page 119: ...rint a file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 102 Enabling Print from USB 1...

Page 120: ...from Mailbox Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive Enabling Print From Mailbox 1 In CentreWare Internet Services click Properties Services...

Page 121: ...700 8900 Color Multifunction Printer 121 System Administrator Guide This chapter includes Specifying Default Copy Settings 122 Changing the Reading Order 123 Accessing Copy Presets 124 6 Managing Copy...

Page 122: ...Service Settings 4 Touch Feature Defaults 5 Make the desired changes to the settings on the following tabs Copy Output Color Reduce Enlarge settings Paper Supply 2 Sided Copying and Copy Output setti...

Page 123: ...er options 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Copy Service Settings 4 Touch Reading Order Options 5 Under Scan Ord...

Page 124: ...h Side 1 then touch the arrows to change the amount to erase from each edge 4 Touch Side 2 then touch the arrows to change the amount to erase from each edge or touch Mirror Side 1 5 Touch Save Changi...

Page 125: ...e This chapter includes Scanning to a Folder on the Printer 126 Scanning to an Email Address 130 Workflow Scanning 135 Scan to USB 146 Scanning to a User Home Folder 147 Configuring the Printer for th...

Page 126: ...n CentreWare Internet Services select On Scan tab view Mailboxes by default 5 Click Apply to save the new settings or Undo to retain the previous settings Setting Scan Policies Scan policies allow you...

Page 127: ...r Display select Mailboxes 3 Under Scan to Mailbox click Create Folder 4 Type a name for the folder 5 If necessary type a password then retype the password again to verify 6 Click Apply To change the...

Page 128: ...lick Modify Folder 4 Under Remove folder from device click Delete Folder Managing Folder Passwords You can modify folder passwords from two locations in CentreWare Internet Services Modifying password...

Page 129: ...stem requires cleanup to remove old unneeded mailboxes and files To view the current capacity usage 1 In CentreWare Internet Services click Properties Services 2 Click Scan to Mailbox Capacity Capacit...

Page 130: ...are Internet Services Email settings apply to all services that use SMTP including Internet Fax and Scan to Email Accessing the Email Setup Page 1 In CentreWare Internet Services click Properties Serv...

Page 131: ...rmation sheet Off instructs the printer not to print a confirmation sheet You can find status about a job in the Job Log To see the job log at the control panel press Job Status Completed Job Queue 9...

Page 132: ...View select an address book 7 Click Apply Configuring Default Email Settings 1 On the Email Setup page click the Defaults tab 2 To edit default Scan to Email settings under Scan to Email click Edit 3...

Page 133: ...yption Settings Before you begin If you want to use the public keys stored on smart cards to encrypt email messages configure Smart Card Authentication If you want to use the public keys stored in an...

Page 134: ...ter selecting the Start button select On Editing Domain and Email Filter Settings 1 On the Email Setup page click the Security tab 2 To edit domain filter and email filter settings under Network Polic...

Page 135: ...model ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Before you begin Ensure that Secure HTTP SSL...

Page 136: ...FTP include IPv4 IPv6 or Host Name Options for SFTP include IPv4 or Host Name 7 In the Repository Server field type the appropriately formatted address and port number for the FTP or SFTP location 8...

Page 137: ...he Default Repository Server field type the server name 7 In the Server Volume field type the server volume 8 For NetWare 4 x 5 x 6x and IPX only in the NDS Tree and NDS Context fields type the tree a...

Page 138: ...e Options are IPv4 or Host Name 7 Type the appropriately formatted address and port number of your server 8 In the Share field type the share name 9 In the Document Path field type the directory path...

Page 139: ...ver Note the directory path user name and password This folder is your file repository Test the connection by logging in to the home directory of the printer on the Web server Send a POST request and...

Page 140: ...s 13 Under Login Credentials to Access the Destination select the method that the printer uses to access the repository Authenticated User and Domain instructs the printer to use the user name and dom...

Page 141: ...d party software uses the Job Log to access and retrieve information associated with scanned files 1 Under Document Management Fields click Add 2 Type a name for Field Name using up to 128 characters...

Page 142: ...on the Scan tab 2 Add file destinations and edit settings as needed 3 Under Document Management Fields click Add 4 Next to Field Name type xrx_pdf_pswd 5 Next to User Editable select Not Editable to...

Page 143: ...ser name and password of the authenticated user to access the server Prompt at User Interface Users type the login name and password at the control panel Select this option if you do not have an authe...

Page 144: ...nformation about the server that hosts the templates on this page 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Advanced Template Pool Setup 3 Under Settings se...

Page 145: ...save the new settings or Undo to retain the previous settings Configuring a Validation Server Scan metadata entered at the printer control panel can be verified against a list of valid values by a va...

Page 146: ...document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page 102 Enabling Scan to USB 1 In CentreWare Internet Services click Prope...

Page 147: ...oldername to scan to servername foldername subdirectoryfoldername 8 If your network home path includes folders named according to each user for example servername foldername username and you want to s...

Page 148: ...System Administrator Guide 11 To specify Kerberos Ticket Filing properties click Prefer Filing with Kerberos Ticket 12 To save a copy of the job log in the scan repository under Report Options under...

Page 149: ...rox Scan Utility installs when you install scan drivers Notes Before scanning using the Xerox Scan Utility ensure that Secure HTTP SSL is enabled and a certificate is installed on the printer Ensure S...

Page 150: ...mote Scanning using TWAIN Enable Remote Start to allow users to scan images into a TWAIN compliant application using the TWAIN driver 1 In CentreWare Internet Services click Properties Services 2 Clic...

Page 151: ...ColorQube 8700 8900 Color Multifunction Printer 151 System Administrator Guide This chapter includes Embedded Fax 152 Server Fax 161 Internet Fax 166 LAN Fax 169 8 Faxing...

Page 152: ...ntrol panel the document is scanned and transmitted to a fax machine using a dedicated telephone line To use the embedded fax feature ensure that your printer has access to a functioning telephone lin...

Page 153: ...u have a tone line select Tone If you have a 10 pulse per second line select Pulse If in doubt touch Tone Notes Most countries use Tone dialing The Pulse Tone feature is not available in some countrie...

Page 154: ...off the Secure Receive feature 4 Under Guest Access touch Enable to allow guest users to turn this feature on or off This option appears on the Tools tab under Device Settings Fax Secure Receive Enab...

Page 155: ...uch screen keyboard then touch Save 7 To assign a passcode to the mailbox touch Mailbox Passcode Touch the C button to delete the default values type a 4 digit passcode using the numeric keypad then t...

Page 156: ...the Transmission Defaults screen touch Automatic Resend 2 Touch the field under Set number of resends and use the arrows to select the number of resends the printer attempts between 0 5 3 Select the c...

Page 157: ...rt only when a fax transmission error occurs 7 Touch Print Options to specify thumbnail image printing options Touch Reduced Image to print a smaller thumbnail image of the first page of the fax on th...

Page 158: ...ng You can configure the printer to forward incoming faxes to email or file destinations by creating a Fax Forward Rule Creating a Fax Forward Rule 1 In CentreWare Internet Services click Properties S...

Page 159: ...e email after the Message 5 Click Save Adding a File Destination to a Fax Forward Rule 1 Select IPv4 Address or Host Name and type the address or host name 2 Type the following information Share Docum...

Page 160: ...ting them Touch Keep Forever to keep files on the printer until you manually delete them 6 Touch Stored Documents Touch Delete On Poll to delete the file immediately after polling Touch Keep 1 72 hour...

Page 161: ...Once configured the printer transfers faxed images to the repository The fax server then sends the fax to its destination over the phone line You can set up a repository that uses one of the followin...

Page 162: ...the repository System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an exist...

Page 163: ...erver or workstation and logs out Note the user account and password details Create a directory on the HTTP HTTPS server to use as a scan filing location Note the directory path Note any script that i...

Page 164: ...are settings For details see NetWare on page 25 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Fax Repository Setup 3 Select NetWare from the Protocol menu 4 Type the R...

Page 165: ...and Policies 3 Under Server Fax click Edit 4 Set the desired parameters 5 Click Apply to save the new settings or Undo to retain the previous settings Configuring Server Fax Image Quality Settings 1 I...

Page 166: ...print a transmission report A telephone line connection is not required Accessing the Internet Fax Setup Page 1 In CentreWare Internet Services click Properties Services 2 Click Internet Fax Setup Con...

Page 167: ...Next to Signature type the information that appears at the end of the email message 11 Next to Confirmation Sheet select an option Errors Only instructs the printer to print a confirmation sheet only...

Page 168: ...at the control panel under Default Address Book View select an address book 7 Click Apply Configuring Default Internet Fax Settings 1 On the Internet Fax Setup page click the Defaults tab 2 To edit de...

Page 169: ...nistrator Guide LAN Fax Local Area Network LAN Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax...

Page 170: ......

Page 171: ...ltifunction Printer 171 System Administrator Guide This chapter includes Xerox Standard Accounting 172 Network Accounting 176 Accounting Using an Auxiliary Access Device 178 Enabling Accounting in Pri...

Page 172: ...roup accounts XSA settings and account data are stored in the printer Xerox recommends that you use the Cloning feature to back up settings If XSA settings are lost or deleted you can restore them usi...

Page 173: ...ly tracked against the general account and not the user account Creating an Account 1 In CentreWare Internet Services click Properties Login Permissions Accounting Accounting Method 2 Next to Accounts...

Page 174: ...t included Black Faxed Impressions includes received fax documents that are printed Documents sent using the Server Fax feature are not included 6 Click Apply Assigning Users to an Account 1 On the Ac...

Page 175: ...K 5 To delete all user group and general accounts click Reset to Default CAUTION If you click Reset to Default all XSA usage data user group and general account records are permanently deleted from th...

Page 176: ...uters if you want to track print and LAN Fax jobs Enabling Network Accounting 1 In CentreWare Internet Services click Properties Login Permissions Accounting Accounting Method 2 Click Edit 3 Under Cur...

Page 177: ...ng the Job Limits Web Service If your accounting solution provider recommends disabling the Job Limits Web Service or if your job limits server only requires client based calls disable the service 1 O...

Page 178: ...net Services click Properties Login Permissions Accounting Accounting Method 2 Click Edit 3 Under Current Accounting Method select Auxiliary Access Device 4 Click Save Displaying Your Company Logo on...

Page 179: ...device 7 To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 8 Click OK 9 Click OK to exit Enabling Accoun...

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Page 181: ...Billing Information 187 Cloning 190 Address Books 191 Font Management Utility 195 Network Logs 196 Customizing Printer Contact Information 197 Setting Job Deletion Options at the Control Panel 198 Se...

Page 182: ...ur on the printer 1 In CentreWare Internet Services click Properties General Setup 2 Click Alert Notification Email Alerts 3 Under Recipient Group Addresses select which group you want to enable and t...

Page 183: ...mber of pages between 0 75 before a notification is sent Note The higher number of pages selected the more frequently the warnings appear 4 Click Apply to save the new settings or Undo to retain the p...

Page 184: ...cording to a schedule you specify 4 Under Fast Resume touch On to reduce the wake time This option changes the default sleep and low power timeout periods and increases energy usage 5 If you selected...

Page 185: ...s and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Sel...

Page 186: ...n CentreWare Internet Services click Status Description Alerts 2 At the bottom of the page click Reboot Machine then click OK Notes If your printer is locked type the system administrator user name an...

Page 187: ...facturer It is suited for large enterprise businesses For more information see www xerox com centrewareweb Once the software is installed MeterAssistant automatically enables Note SMart eSolutions is...

Page 188: ...ely manages ink supplies for network equipment and monitors actual usage To view the current supplies status 1 In CentreWare Internet Services click Status SMart eSolutions 2 Click Supplies Assistant...

Page 189: ...lick Status Usage Counters The complete list of pages printed or generated by the printer appears 2 Click Refresh to update the page Billing Information The Billing Information page displays current r...

Page 190: ...e features that you want to clone to other printers All features are selected by default 4 To view the specific parameters that can be cloned for any of the features click View Feature Details 5 Click...

Page 191: ...ng Email feature adds email addresses to the Device Address Book from emails sent to the printer Use this feature to populate the address book without manually typing address information You can allow...

Page 192: ...Book 2 Under Management click Download Sample 3 In the File Download dialog box click Save 4 Select the location to save the file then click Save Importing 1 In CentreWare Internet Services click Add...

Page 193: ...Address Book click View All Names 3 Scroll to the entry you want to modify then click Edit 4 Update the Friendly Name Email Address or Internet Fax Address 5 Click Save Close Deleting a Name 1 In Cen...

Page 194: ...uctions on using this feature see the User Guide for your printer model ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs ColorQube 8900 Color Multifunction Printer www xerox...

Page 195: ...r such as your company branded fonts or unicode fonts to support multiple languages Then you can add delete or export the fonts to a file You can add or delete printers in the utility printer list to...

Page 196: ...USB port on the back of the printer and touch Download Enhanced Log File A confirmation message displays when file transfer is complete 6 Touch Basic to disable Enhanced logging and touch Save 7 Remo...

Page 197: ...Internet Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printe...

Page 198: ...ion Options at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Authorization 3 Touch Job Deletion 4 To restrict user...

Page 199: ...stem Administrator Guide Setting the Fax Country at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Sett...

Page 200: ...Guide Setting the Paper Size Preference at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Paper Management Paper Size...

Page 201: ...tion by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer can connec...

Page 202: ...click Properties General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Enabling Upgrades 1 In CentreWare Internet Services click Properties G...

Page 203: ...al Setup 2 Click Machine Software Auto Upgrade 3 Click Upgrades 4 Under Upgrades select Enabled 5 Click Apply 6 Click Auto Upgrade in the navigation pane 7 Under Auto Upgrade select Enabled The Auto U...

Page 204: ...Guide Resetting the Printer to Factory Default Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Reset UI to Factory Settings 3 T...

Page 205: ...ColorQube 8700 8900 Color Multifunction Printer 205 System Administrator Guide This appendix includes Audit Log Event Identification Numbers 206 A Audit Log Event Identification Numbers...

Page 206: ...ob 6 Network scan job 7 Server fax job 8 IFAX 9 Email job 10 Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Embedded fax 14 LAN Fax Job 15 Data Encryption enabled 16 Manual ODIO Full started 17 Ma...

Page 207: ...vice login copy mode 49 Smartcard CAC PIV access 50 Process terminated 51 ODIO scheduled 53 CPSR Backup 54 CPSR Restore 55 System Administrator Tools admin access 58 Session timer log out 59 Feature A...

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