Xerox ColorQube 8700, System Administrator Manual

Page: 174 / 207

Accounting
174 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
5. Under Usage Limits, type the maximum number of impressions or sent images allowed for the user.
The maximum number of impressions or images sent is 16,000,000. Cover sheets and banner pages
count as impressions as do fax acknowledgment reports and scan confirmation reports.
Color Impressions

Prints includes all color print jobs and received Server Fax documents.

Copies includes all color copies.
Black Impressions

Prints
includes all black and white print jobs and received Server Fax documents.

Copies
includes all black and white copies.
Scanned Images includes documents sent over the network, including network scans, scans to email,
server faxes, and Internet faxes.
Fax Images

Sent includes faxed documents. The total number of documents is the number of faxed
documents, including cover sheets, multiplied by the number of destinations. Documents
sent using the Server Fax feature are not included.

Black Faxed Impressions includes received fax documents that are printed. Documents
sent using the Server Fax feature are not included.
6. Click Apply .
Assigning Users to an Account
1. On the Accounting page, next to Users and Limits, click Edit .
2. Select the check box next to the User ID of the user that you want to add to an account.
3. Under Action, click Access, Limits, & Accounts .
4. Click the Group Accounts tab or the General Accounts tab.
5. Select the check box next to the User ID of the user that you want to add to an account.
6. Click Apply .
Maximum Usage Limits
Once a user reaches their maximum usage limit, they are no longer able to use that feature until the
administrator resets their limit. When they log in to the printer, they are presented with a notification
message that their limit has been reached for that feature.
Any impressions made after a user reaches their limit are subtracted from their limit once it is reset. If the
user limit is reached before a print job is completed, an error report prints notifying the user that their
limit has been reached. The job is deleted from the print queue, and any sheets remaining in the paper
path finishes printing.