Xerox AltaLink C81 Series, User Manual

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Distribution Workflows are customized workflows used in the Workflow Scanning App. A workflow
contains pre-programmed settings for a scan job that specify how and where scanned documents are
distributed. A workflow can include one or more file destinations, as well as fax destinations. You can
store customized scan settings in each workflow.
Using the Embedded Web Server, you can create a workflow using one or more scan destinations. The
following options are available:
• Predefined scan destinations from the list of file repositories.
• New scan destinations such as an FTP site, a website, or an SMB server.
• Fax number destinations.
When you create a workflow, it appears in the list of workflows in the Pick a Workflow screen of the
Workflow Scanning App.
At the printer control panel, when you select a workflow, you can change the scan settings and add
more scan destinations from the predefined list.
Predefined Network File Repositories
A file repository is a predefined file destination that you can use in a workflow. You can use the
printer control panel to add a file repository to a workflow.
The system administrator configures the file repositories available as predefined scanned file
destinations. At least one repository must be set up for the Workflow Scanning feature to be
available. For details, refer to the
System Administrator Guide at www.xerox.com/office/ALC81XXdocs .
Note: On the Pick a Workflow screen, the DEFAULT workflow is associated with the default file
repository.
Creating a New Workflow
1. At your computer, open a Web browser, in the address field, type the IP address of the printer,
then press Enter or Return .
Note: For details about obtaining the IP address of your printer, refer to Finding the IP
Address of Your Printer .
2. Click the Scan tab.
3. In the Display area, select Workflows , then select Create New Workflow .
4. For Add Destination to Workflow, select an option:
• To add an existing file destination to the workflow, select Select from a Predefined List .
• To add a file destination to the workflow, select Enter a Scan Destination .
• To add a fax destination to the workflow, select Enter a Server Fax Number .
5. For Select from a Predefined List, select a destination from the File Destination list, then click Add .
6. For Enter a Scan Destination, add these details:
a. Click the Friendly Name field, then enter a name for the scan destination.
b. For Protocol, select an option, then enter the destination address.
• For IP Address, enter the IP Address: Port number.
• For Host Name, enter the Host Name: Port number.
114 Xerox ® AltaLink ® C81XX Series Color Multifunction Printer
User Guide
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